Annual General Meeting Minutes 2008 - 2009

Annual General Meeting Monday, November 17, 2008 Minutes Executives:

Peter Orlandi, President Christine Johnson, VP Finance & Administration Christine Ramage, VP Public Relations & Marketing Hui Hang, VP Campus Life Pulkit Jain, VP of Student Affairs Christopher Peacock, Manufacturing, Electronics & Industrial Processes Chair Merima Kostecki, Health Sciences Chair Billy Moore, Business Chair Peter Kemp, Computing & Academic Studies Chair Doug Holdgate, Transportation, Construction & The Environment Chair

Councillors:

Angela Meyer Jamie Bentien Manny Alamwala Upkar Rai Greg Frisque Aman Khangura Joshua Smith Stacy Lowe

Staff:

Caroline Gagnon, Director Roland Gagel, Controller

Absentee:

Neil Dorais Daniel Chan Joseph Prophet

Guest:

Tim Hill, Reid Hurst Nagy Patrick Sandi, School of MEIP Jennifer Gish, School of Business Harsharn Dhatt, School of Business

Kevin Preston Alec Lee Mathew Brownell Erika Diaz Hardeep Dhillon Peter Petkov Amrrish S Mani Charles Wice

1.

Meeting Called to Order The meeting was called to order by the Chairperson, Peter Orlandi at 5:40 pm. (28 voting) 2.

Acceptance of the Agenda It was moved that the agenda be accepted as distributed.

Moved by: Christine Ramage Seconded by: Peter Kemp 26/1/1 Carried 3.

President’s Report Peter Orlandi went over the different organizational highlights for 2007-2008, such as changes at the ATC Campus, Set and Tech document, Student Club involvement, Operation and Student Services.

1

4.

Report on Audited Financial Statements Christine Johnson introduces Tim Hill, from Reid Hurst Nagy Accounting Firm and Roland Gagel, BCITSA Controller. Mr. Hill presents the findings of the audit, while Mr. Gagel mentions highlights for 2007-2008 Year End Financial Statements.

Questions: Joshua asks if investment strategies have changed. No, SA still holds its money in bonds, 80%, and 20% in the stock market..

Motion: Be it resolved that BCITSA accepts the 2007-2008 audited year-end Financial Statements as presented.

Moved by: Christine Johnson Seconded by: Peter Kemp 28/0/0 Carried

Motion: Be it resolved that BCITSA accepts the 2007-2008 Annual Report – Taking a Leap as presented.

Moved by: Peter Orlandi Seconded by: Pulkit Jain 28/0/0 Carried 5.

Auditor’s Appointment for 2007/2008

Motion: Be it resolved that BCITSA appoints Reid Hurst Nagy Accounting Firm as the auditors for the 2008-2009 fiscal year.

Moved by: Christine Johnson Seconded by: Christopher Peacock: 28/0/0 Carried

8.

Meeting adjourned It was moved by Peter Kemp and seconded by Christine Ramage that the meeting be adjourned. (6:10 pm) 27/0/1 Carried

2

BCIT Student Association Annual General Meeting Agenda Monday November 17th, 2008 5:30-7:30pm 1. Meeting called to order 2. Acceptance of the Agenda 3. President’s Report 4. Report on Audited Financial Statements 5. Auditor’s Appointment for 2007/2008 Christine Johnson, VP Finance & Administration 6. Meeting Adjourned

3