Annual General Meeting Monday, October 25, 2004 Minutes Executives:
Erin Smith, President Ashley Steier, VP Finances & Administration Susie da Silva, VP Student Affairs Sarah Ellis, VP Campus Life Karen Leung, VP Public Relations & Marketing Fred Haiderzada, Electrical / Electronics & CST Chair Jeanneth Jacome, Health Chair Navdeep Manchanda, Man., Mech., & Process Energy & Natural Res. Chair Owen Fu, Business Chair Misaki Kobayashi, Transportation and Construction Chair
Councillors:
Johanthan Vanderheyden Katharine Scotton Amy McLaughlin Peter Kapela Margareta Swaczynska James Webster Brad Barrett Julia Johnston Jennifer Leaman Robert Yeun
Staff:
Caroline Gagnon, Director Zoe Bake-Paterson, Link Assistant Editor Roland Gagel, Controller
Guests:
Keon J. Kwan, Jones Richards & Company Cory Cleveland Douglas Embury Zheng Quio Hu
Excused:
Heather Thompson
Luke Atchem Raj Dhillon Ian Sanderson Megan Chambers Shannon Roberts Paolo Alonzo Tara Perret Lee-Ann Banfield Peter Kapela Robert Scales
Kayla Read
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Meeting Called to Order The meeting was called to order by the Chairperson, Erin Smith at 5:50 pm. (30 voting members).
2.
Acceptance of the Agenda It was moved that the agenda be accepted without any changes. - Carried
3.
President’s Report Erin Smith goes over the submitted 2003-2004 Year End Report and explains the work that was accomplished by past executives and staff members this past year (see attached).
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4.
Report on Audited Financial Statements Ashley Steier introduces Mr. Keon J. Kwan, Jones Richards & Company. Mr. Kwan discusses various issues surrounding the 2004 Year End Financial Report. Issues such as: 11 month period change, addition to the pub as part of the SA operations, rent decreases, assets, liability.
Motion: Be it resolved that BCITSA accepts the 2003-2004 Audited Year End Financial Report as presented. Moved by: Ashley Steier Seconded by: Sarah Ellis 30/0/0 Carried 5.
Auditor’s Appointment for 2004/2005
Motion: Be it resolved that BCITSA use the auditing services of Jones Richards & Company for the 2004-2005 fiscal year. Moved by: Ashley Steier Seconded by: Fred Haiderzada 29/0/1 Carried 6.
Meeting Adjourned It was moved that the meeting be adjourned. (6:15 pm.). Carried
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