ATC Set-rep Minutes - Oct 12, 2011

Set/Rep Meeting Minutes Wednesday, September 28, 2011 Chair:

Keith Miller, Chair of Aerospace Technology Campus*

Set/Tech Reps:

Daniel Bae* Sven Okicki* Josh Harris* Raphael Belanger Nathan Allinson* Cole Harrison* Ray Carlo* Colton Lloyd* Tessa*

Kelvin Stokes* Allan Yang* Joe Monti* Charlie Chu* Alvin Xu* Momoko Aron Cherie* Theo* Brad Critchley* *=attended

Staff:

Guests:

5.1.

Genevieve Gobeil, Outreach Coordinator* Karl Tegenfeldt, BCITSA Advocate* Cathleen, Legacy Club* Rex & Jastine, Maximum Altitude Club** Meeting Called to Order

The Chairperson, Keith Miller, calls the meeting to order at 11:25am.

5.2.

   

5.3.

Guest Speaker #1 = Cathleen & Sven, Legacy Club New Club at BCIT formed to leave a legacy on campus They hold fundraisers, social events, and legacy initiatives They aim to help you interact with students beyond your program.

Contact information: BCITLegacy@gmail.com and facebook to find out more or join.

Guest #2 – Karl Tegenfeldt, BCITSA Advocate

   

Can help students with academic or non-academic issues He works out of Uconnect in Burnaby but can travel to ATC as needed Karl can help students navigate BCIT policies to resolve issues and promotes advocacy issues throughout the year.

Introducing the Complaint Policy o It is a new procedure to regulate how formal complaints are dealt with. o Hierarchy of steps: 1. Approach instructor 2. Program Head/Chief instructor 3. Associate Dean 4. Dean

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600 Fax: 604.434.3809 | www.bcitsa.ca

o o o o o o 5.4.

Set-Rep Training by Outreach Coordinator     

5.5.

Being a set-reps is an important role to provide communication between classes and the SA Set-reps are leaders and should be empowered to help address issues and make change As a set-rep you have many resources and support available from your Chair, Outreach, Advocacy, and others.

Benefits of being a set-rep include gaining leadership experience, improving your campus, a letter of reference, eligibility for a $500 set-rep award, and free food.

A set-rep package was distributed, see Keith if you need one.

Events

    5.6.

Oktoberfest October 21 @ Professor Mugs Pub Bby The Haunt October 28th @ Professor Mugs Pub Bby. Balls of Fury Doubles Ping Pong Tournament October 20-21 @HUB Halloween Costume Contest October 31 @HUB Guest #3 –Rex, Jastine & Patrick from Maximum Altitude

  5.7.

5. Vice President *Note Steps 4 and 5 are a formal written process As a set rep you can speak on behalf of a student if they want to remain anonymous and provide written consent.

If complaints are made anonymously it may delay the response from BCIT as they may not obtain all the required information.

Within five days of all actions you should receive a response.

This policy does not cover grades, harassment/discrimination, and issues between students Make sure complaints are made in a professional manner in order to receive the best response.

More information here: http://www.bcitsa.ca/wordpress/?page_id=35

Please register for the Balls of Fury Ping Pong Tournament by e-mailing maxaltbcit@gmail.com , facebook or contacting a group member. There is a $5 entrance fee but a first prize of $50 cash plus t-shirts, gift cards, and other prizes.

Other upcoming events include visiting the Boeing Factory Museum in November. More details to come. Please join the facebook group or contact us for more information on our club.

Rec Services

Pool Table  New pool cue provided Ping Pong  Foosball 

Keith will look into getting new paddles

Rec services has been contacted to fix the Foosball table

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600 Fax: 604.434.3809 | www.bcitsa.ca

5.8.

New Business     



Thank you to Sven for being our ATC Councilor for the past 8 months. Our new councilor is Cole Harison.

Cafeteria coupons are available outside Keith’s office Order forms for ATC merchandise are available from Keith.

Keith will be finding out more about the First Aid courses from BCITSA Amazing deal available until October 21st 4pm. All BCIT students are offered a season pass to Seymour for $225.68 if paid to Uconnect by October 21st. Sign-up sheet is outside of Keith’s office and Genevieve Gobeil, Outreach Coordinator, will be back on October 20th from 11-12 in the HUB to collect payment. More information on facebook.

The SA hygienist will be at ATC on November 1st for FREE teeth cleaning for all Full-time students. Please tell your classes to sign-up!

5.9.

Next Meeting  Next Set Rep Tentatively set for Wednesday October 26th at 11:20. You will receive an e-mail reminder.

5.10.

Meeting Adjourned The Chairperson, Keith Miller, calls the meeting adjourned at 12pm.

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600 Fax: 604.434.3809 | www.bcitsa.ca