Special General Meeting Minutes April 23, 2007

Special General Meeting Monday, April 23, 2007 Minutes Executives:

Todd Embley, VP Finances & Administration Rick Sandhu, VP Campus Life Matt Chong, VP Public Relations & Marketing Thomas Trowbridge, VP of Student Affairs Scott Haller, Manufacturing, Electronics and Industrial Process Chair Carlo Ocampo, Computing & Academic Studies Chair Julia Cornester, Health Sciences Chair Sukh Aujla, Business Chair

Members:

Paul Matthews Allan Olson Marlina Kinnersley Jennette Leung Brenda Corbett Rahil Lalani Robert MacRae Colin Lockwood Christopher Peacock Tim Spruyt Cam Harrison

Kerri Parker Fraser McIntosh Richard Pendzinol Ashley Locke Jenna Cornick Jennah Stavroff Katie Klassen Erin Obsniuk Shawn Webster Laura Grose Russ Buhnellhiggs

Staff:

Caroline Gagnon, Director

Geoff Gauthier, Editor

1.

Meeting Called to Order The Chairperson, Todd Embley, calls the meeting to order at 5:40 pm. (30 voting) 2.

Acceptance of the Agenda It was moved that the agenda be approved as distributed.

Moved by: Matt Chung Seconded by: Sukh Aujla 30/0/0 Carried 3.

Business Todd explains that this meeting is to address the following motions.

Motion: Be it resolved that all student executives must remain full time students as defined by BCIT for their term in office. This falls under Bylaw 4 – Duties of the members of council.

Under bylaw 4.2 – Add – Bylaw 4.2.12 Executives must remain full time students as defined by BCIT for their term in office.

Moved by: Rick Sandhu Seconded by: Matt Chong 33/0/1 Carried

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Comments: Motion: New business – Be it resolved that a new Residence Student Councillor is added to the BCITSA Executive Council. This falls under bylaw 3.2.2.

Changes to bylaws – Bylaw 4, 4.1 – duties of councillors, change bylaw 4.1.3 to say, “Provide direct communication between the Council and their respective Schools or Community” New Duty – Bylaw 4.3.5 VP Campus Life, Add 4.3.5.7 Solicit and appoint a Councillor from residence students, and submit the name of the Councillor to the Vice President Finance & Administration by the end of September.

Moved by: Julia Cornester Seconded by Rick Sandhu 30/1/3 Carried Comments: • What will the change cost to the SA? 25$ per meeting for approximately 15 meetings.

• Jennette – What if already existing Councillors live on campus? Could they not address residence’s needs? It ensures that one councillor is specifically addressing issues as it relates to student living in residence. Bryson - this is a good way for BCITSA to connect and open a pathway to the students living on campus.

• How will the councillor be appointed? The VP Campus Life will choose the councillor using the existing process - advertisement and interview process.

• Thomas - How will the position be advertised? Bryson – via the Residence Advisors as they might be best suited for the position.

• How much time will it be required for that position? It depends on the individual. They will attend Council Meetings (bi-weekly) and any other initiatives that they work on.

Motion: Call the question.

Moved by: Julia Cornerster 31/0/3 Carried

Moved by: Matt Chong

Meeting adjourned It was moved by Julia Cornerster and seconded by Sukh Aujla to adjourn the meeting at 5:55pm.

Carried

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Special General Meeting Monday, April 23, 20077 Agenda

1.

Meeting Called to Order

2.

Acceptance of the Agenda

3.

Business Outstanding motion – Be it resolved that all student executives must remain full time students as defined by BCIT for their term in office.

This falls under Bylaw 4 – Duties of the members of council.

Under bylaw 4.2 – Add – Bylaw 4.2.12 Executives must remain full time students as defined by BCIT for their term in office.

New business – Be it resolved that a new Residence Student Councilor is added to the BCITSA Executive Council. This falls under bylaw 3.2.2.

Changes to bylaws – Bylaw 4, 4.1 – duties of councilors, change bylaw 4.1.3 to say “Provide direct communication between the Council and their respective Schools or Community” New Duty – Bylaw 4.3.5 VP Campus Life, Add 4.3.5.7 Solicit and appoint a Councilor from residence students, and submit the name of the Councilor to the Vice President Finance & Administration by the end of September.

4.

Adjournment

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