Facilitated by the Project Management Office (PMO), the project management program is a training and learning program designed to develop in its members skill sets and attitudes brought about by powerful project management experiences. Its main objectives are the following:
To create a well-equipped pool of project managers and officers to be deployed to various projects throughout the term To develop project management competencies in AIESEC Philippines members, in order to design & execute strategic initiatives contributing to the current and future direction of the national and local entities
A project is a temporary endeavor undertaken to create a certain product, service or result, whose objective/s align/s with the strategic direction of the organization. Its temporary nature is defined by a set start and end date, and does not refer to the product, service or result the project produces, as most projects produce a lasting outcome.
BRAND XP (BD & MaC) The Brand XP portfolio aims to engage and enable AIESEC’s various stakeholders , to create mutually beneficial relationships, grow our reach, and establish the AIESEC brand on a national level. Some Brand XP projects are: market research projects, PR & networking events (including int’l conferences brand audits, campaigns and brand development projects.
OPERATIONS INNOVATION (TM, ICX, OGX) The Operations Innovation portfolio aims to execute projects creating new systems, programs and/or services that would boost operational performance driving more and better ELD experiences on a large scale. Some Ops Innovation projects are: servicing initiatives, national OS’s, national Ambassador’s day, dev’t of codelivery frameworks, Ops manuals, EP reintegration program dev’t, and sub-product dev’t.
OD (LCD & Expansion) The Organizational Development portfolio aims to boost the organization’s capacity to deliver its products and services to its customers through creation of different tools, Learning & Development services, member education projects and quality management initiatives. Some OD projects are: Internal Quality Management campaigns, Internal Market Research systems, national summits & conferences, and SU summits.
Special Projects Special Projects are those that don’t fall into any category, but are critical to the strategy and achievement of national goals for the term. Some special projects are: Creation of Alumni + Social Impact indicators, IXP campaign, Skills Dev’t and Values Formation Evaluation System
The Project Mgmt Office (PMO) is a management structure that standardizes project-related governance processes and facilitates the sharing of resources, methodologies, tools & techniques among projects. PMO responsibilities can range from providing project mgmt support functions to actual execution of projects.
A Portfolio is a collection of different projects managed as a group to achieve strategic objectives.
The Director for Project Mgmt is in charge of overseeing & tracking the four portfolios, making sure that portfolio objectives are being met on time and within budget. The PM director ensures proper initiation, planning, execution and closing of projects through consultation, education and/or direct involvement. The finance manager is responsible for budgeting, cash flow management and resources allocation for all projects.
Director for Project Mgmt
Finance Mgr
Brand XP Portfolio Coordinator
Ops Innovation Portfolio Coordinator
OD Portfolio Coordinator
Special Projects Coordinator
Project Team Leaders
Project Team Leaders
Project Team Leaders
Project Team Leaders
Project Team Members
Project Team Members
Project Team Members
Project Team members
Portfolio coordinator roles rotate among the different project team leaders from time to time. They are in charge of regularly reporting portfolio progress to the PM director. Project team leaders report to their portfolio coordinators on a regular basis for updates, critical support needed, etc. Directly consults with finance mgr for financial requests.
Project team members report to and are accountable to their respective project team leaders.
Some notes: - B2B Marketing roles (Previously known as OCVP Financial Sponsorships) are no longer part of the roster of Project Team member roles. All sponsorship marketing activities are directly managed and overseen by the MCVP BD. This would mean that all “marketable” projects (events, etc) are offered to partners as packages, instead of as individual projects, to maximize benefits. - Project team members with similar goals/objectives and resources needed are required to consult with each other and report to a coordinator for updates. (Ex.: Logistics officers report to a Logistics coordinator—the role of coordinator, again, rotates from time to time). This is to ensure that resources & information are shared within project teams. - In some cases, project teams are not directly accountable to the PM director, but instead to their project sponsor (i.e, the MC member who requested for or designed the project objective). This would mean that some project teams, although allocated and trained by the PM director, will be deployed to their respective functional departments for strategic alignment and management. - All project teams will undergo basic project management education, will have access to project management tools & resources, and can only be discharged once the project report, at the end of the project, has been submitted to the PM Director and project sponsor.
Portfolio Management Role in Project
Project team leader
Responsible for
Managing the project team to ensure that project objectives and goals are achieved within the allotted time and within budget
AIESEC Background
-Has had good project mgmt experience (OCP or OCVP), even outside of AIESEC -Has had prior experience in working for similarnatured projects, inside or outside AIESEC -Understands the strategic direction of the portfolio they are applying for (corollary: has good understanding of AIESEC and AIESEC Phes (brand, business model, structure, etc)
Dual-role friendly?
No
Reports to
Portfolio coordinator, Project Sponsor
Is accountable to
Project Mgmt Director/Project Sponsor
Consults With/Informs
Can be a member of another project?
Project Management
Project Mgmt Director for Project Mgmt Education Project Sponsor for Project Specifications Portfolio Coordinator for status updates
Only after Project team leader role has closed
Project team member Managing his/her workload to ensure that assigned deliverables & tasks critical to the project are executed thoroughly, with high quality and precision, and on time -
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Preferably good grasp of any AIESEC function (may or may not be required depending on the project) Basic knowledge of AIESEC and AIESEC Phes Open to newies/newly inducted members Yes
Project team leader, Functional coordinator
Project team Functional coordinator and/or project team members with similar functions for knowledge & resources-sharing
Yes but only for projects under the same portfolio if taking on two roles simultaneously
Portfolio Management Team management, basic portfolio management, advanced project management
Learning Opportunities
Skills and Competencies
Mindset and Attitude
Project Management
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Strong team leadership and management abilities Creative & quick problem solving Effective verbal and written communication Conflict resolution Crisis management
- Generalist, big picture-thinker - Can be productive even under stressful circumstances - Results-oriented but places high premium on team experience an culture - Values teamwork and collaboration - Values coaching and growth of members - Good in communicating with different people - Values transparency and leading by example - Determined - Is not afraid to ask for help - Values promptness and meeting deadlines
Functional skill development, basic project management -
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Creative problem solving Basic functional knowledge/skill, depending on project allocated to (Ex: graphic design, basic marketing comm, basic ops processes knowledge, etc) Can finish tasks completely and on time
- Detail-oriented, thorough - Can be productive even under stressful circumstances - Proactive and Independent - Team player - Values learning and growth - Values transparency and good, responsible work ethic - Determined - Is not afraid to ask for help - Values promptness and meeting deadlines
Fill out the application form: -
http://tinyurl.com/PhesPMP2014 Deadline on June 12, 11:59 PM
Optional Selection Interview -
Upon discretion of Proj. Mgmt Director June 12-19, 2014
Release of results -
June 20, 2014 Via email, given 24 hrs to confirm
Public Announcement - June 21-22
Orientation & Preliminary Meetings
Some things: - Any member or alumnus of AIESEC Philippines under the age of 30 may apply - Deadline of applications is strictly on June 12, 11:59 PM. No application will be entertained after this date, however the extension of this deadline will be upon the discretion of the PM Director. - Applicants will receive confirmation within 24 hrs of submission. - For any questions, you may ask them on: http://ask.fm/AIESECPhesPMO
- To be set within the next week depending on availability & schedules of selected members