Facilitated by the Project Management Office (PMO), the project management program is a training and learning program designed to develop in its members skill sets and attitudes brought about by powerful project management experiences. Its main objectives are the following:
To create a well-equipped pool of project managers and officers to be deployed to various projects throughout the term To develop project management competencies in AIESEC Philippines members, in order to design & execute strategic initiatives contributing to the current and future direction of the national and local entities
A project is a temporary endeavor undertaken to create a certain product, service or result, whose objective/s align/s with the strategic direction of the organization. Its temporary nature is defined by a set start and end date, and does not refer to the product, service or result the project produces, as most projects produce a lasting outcome.
BRAND XP (BD & MaC) The Brand XP portfolio aims to engage and enable AIESEC’s various stakeholders , to create mutually beneficial relationships, grow our reach, and establish the AIESEC brand on a national level.
OPERATIONS INNOVATION (ICX, OGX) The Operations Innovation portfolio aims to execute projects creating new systems, programs and/or services that would boost operational performance driving more and better ELD experiences on a large scale.
OD (LCD, Expansion, TM) The Organizational Development portfolio aims to boost the organization’s capacity to deliver its products and services to its customers through creation of different tools, Learning & Development services, member education projects and quality management initiatives.
Special Projects Special Projects are those that don’t fall into any category because they are more “big-picture” in nature – they are critical to the strategy and achievement of national goals for the term and are beneficial to all functions in AIESEC.
The Project Mgmt Office (PMO) is a management structure that standardizes project-related governance processes and facilitates the sharing of resources, methodologies, tools & techniques among projects. PMO responsibilities can range from providing project mgmt support functions to actual execution of projects. A Portfolio is a collection of different projects managed as a group to achieve strategic objectives.
The Director for Project Mgmt is in charge of overseeing & tracking the four portfolios, making sure that portfolio objectives are being met on time and within budget. The PM director ensures proper initiation, planning, execution and closing of projects through consultation, education and/or direct involvement.
Director for Project Mgmt
Brand XP OCP’s
Project Team Members (OCVPs)
Ops Innovation OCP’s Project Team Members (OCVPs)
OD OCP’s
Project Team Members (OCVPs)
Special Projects OCP’s Project Team members (OCVPs)
Project team leaders report to the PM Director on a regular basis for updates, critical support needed, etc. Directly consults with finance mgr for financial requests.
Project team members report to and are accountable to their respective project team leaders.
All project teams will undergo basic project management education, will have access to project management tools & resources, and can only be discharged once the project report, at the end of the project, has been submitted to the PM Director and project sponsor.
Portfolio Management Role in Project
Responsible for
AIESEC Background
Dual-role friendly? Reports to Is accountable to Consults With/Informs
Can be a member of another project?
Project Management
Project team leader (OCP) Managing the project team to ensure that project objectives and goals are achieved within the allotted time and within budget -Has had good project mgmt experience (OCP or OCVP), even outside of AIESEC -Has had prior experience in working for similar-natured projects, inside or outside AIESEC -Understands the strategic direction of the portfolio they are applying for (corollary: has good understanding of AIESEC and AIESEC Phes (brand, business model, structure, etc) Yes Project Management Director, Project Sponsor
Project Sponsor Project Mgmt Director for Project Mgmt Education, progress updates Project Sponsor for Project Specifications, Issues Only after Project team leader role has closed
Project team member (OCVP) Managing his/her workload to ensure that assigned deliverables & tasks critical to the project are executed thoroughly, with high quality and precision, and on time -
-
Preferably good grasp of any AIESEC function (may or may not be required depending on the project) Basic knowledge of AIESEC and AIESEC Phes Open to newies/newly inducted members
Yes Project team leader
Project team Project team members with similar functions for knowledge & resources-sharing
Yes
Portfolio Management Team management, basic portfolio management, advanced project management
Learning Opportunities
Skills and Competencies required
Mindset and Attitude
Project Management
-
Functional skill development, basic project management -
Strong team leadership and management abilities Creative & quick problem solving Effective verbal and written communication Conflict resolution Crisis management
- Generalist, big picture-thinker - Can be productive even under stressful circumstances - Results-oriented but places high premium on team experience an culture - Values teamwork and collaboration - Values coaching and growth of members - Good in communicating with different people - Values transparency and leading by example - Determined - Is not afraid to ask for help - Values promptness and meeting deadlines
-
-
-
Creative problem solving Basic functional knowledge/skill, depending on project allocated to (Ex: graphic design, basic marketing comm, basic ops processes knowledge, etc) Can finish tasks completely and on time
- Detail-oriented, thorough Can be productive even under stressful circumstances - Proactive and Independent - Team player - Values learning and growth Values transparency and good, responsible work ethic - Determined - Is not afraid to ask for help - Values promptness and meeting deadlines
May I apply even when I have an existing role?
Yes! The roles are designed to be “dual role- friendly,” however do note that your commitments outside of this role will be taken into consideration. Also, OCP roles cannot be juggled with an OC role in another national project, but you may take on two national OCVP roles simultaneously should your TL and the PM Director be okay with it. It is also assumed that once you have applied, you got the go-ahead from your TL and/or LCEB.
Can I jump tracks? (OCP to OCVP, vice versa) You may only be part of one track at a time, but after your first role, it is possible to change tracks. It is also possible that you be assigned to an OCVP role first even when you are eyeing an OCP position, so that you can get a good grasp of OC work before you become OCP.
Can I take part in more than one project? Yes, definitely! But again, the exception is that when you are OCP for one project, you may not be involved in another.
What’s the difference between PMO and PMP?
PMO = Project Management Office. If it were an LC setting, this is technically called the “Project Management Department” or “Strategic Initiatives Department.” It’s called an “Office” instead because of the fluidity of the structure (i.e, Project Teams work heavily with the MCVP’s who sponsored the project, and not just with the PM Director) PMP = Project Management Program. This is the training & development program all OC/PMO members go through once they are part of a national OC
What are the specific descriptions of the projects & roles in store? Check this out: http://tinyurl.com/PhesPMOProjectsandRolesv2
Fill out the application form: -
http://tinyurl.com/PhesPMP2014v2 Deadline on August 15, 11:59 PM
Optional Selection Interview -
Upon discretion of Proj. Mgmt Director August 17 - 18
Release of results -
August 18 Via email, given 24 hrs to confirm
Orientation & Preliminary Meetings - To be set within the next week depending on availability & schedules of selected members
Some things: - Any member or alumnus of AIESEC Philippines under the age of 30 may apply - Deadline of applications is strictly on August 15, 11:59 PM. No application will be entertained after this date, however the extension of this deadline will be upon the discretion of the PM Director. - All applicants are required to inform/ask permission from their LCEB - For any questions, you may ask them on: http://ask.fm/AIESECPhesPMO or contact Bea Luna directly via email (beatrice.luna@aiesec.net)