Ordering guidelines Catering @Uber Seattle
Planning your event Be sure you are looking at order deadlines All orders must have confirmation from catering team before your event is finalized. Orders must be submitted 3 business days prior to event. Quantity minimums must be met. Special requests/orders can be made, but require extra time. Connect with us on the corresponding event catering email thread. Catering service hours are 7:00am – 5:00 pm. Events before or after regular business hours are subject to an additional service fee. • Catering services may last up to 2 hours. • Catering services will be set up outside of event space meeting and conference rooms. • Based on the limitations of some spaces, we have made recommendations for a few of the menu items to ensure you are making an informed decision and have the best event possible! • Events before or after regular business hours are subject to a minimum $35 per hour service fee.
Purchase order information To ensure catering orders are finalized on time, please submit your Purchase Order (PO) in Coupa at least one (1) week prior to your event date. To ensure payments are approved in a timely matter, please be sure to use the following format. • Under Item Description please include the following details: Event Name | Event City | Event Date | Event Requestor • For Item Type: Select “Services” • Commodity: [Using your cost center] Travel & Entertainment > T&E Employee Expense > Employee Morale -Other Costs • Price: Please see your catering quote total. We recommend adding a 10% contingency to your budget for last-minute changes and other costs. Please do not Itemize. • For PO submission resources, please refer to the PO Process. Once the PO has been approved, please be sure to share it with your catering contact. All catering PO’s must be received at least 72 hours before your event to guarantee the event has been finalized and will proceed.
Safety first! Allergen information is listed on the item description on the ordering site.
Set-up Catering is set up for self-service Corresponding compostable items are provided based on the items and quantities you order. Consider the available space Space for catering is limited, please be mindful about the amount of items you choose for your service. You’ll want your order to fit on the food service area designated for your event space. Questions? Reach out on the corresponding event catering email thread.
Dietary restrictions? Depending on the needs and size of your group, we recommend ordering 25-50% vegetarian items, 25% vegan, and 25% items that are made without gluten- containing ingredients. Be sure to look for overlap. Some items are vegetarian/vegan and/or made without gluten-containing ingredients. Win/Win! For happy hour events, we recommend that you order no more than 4-6 different items.
Not sure how much to order? Happy Hour and Cocktail Parties Quantity Guide: Light hors d'oeuvres: 2-4 pieces per person just enough bites for a small snack Hors d'oeuvres: 5-7 pieces per person enough bites for a small meal or full snack Heavy hors d'oeuvres: 8-11 pieces per person bites served in lieu of a meal
Beverages Any beverages leftover from your event are yours to take and keep! We are not able to store your leftover beverages. Beer & wine service To ensure you have beer and wine at your event, please follow the step-by-step guide below and be sure to review all of the information shared. Step one: In CaterTrax, under the "beer & wine service " menu, select the quantities of beer & wine you wish to have at your event. Step two: Select appropriate "beer & wine set up fees" based on the number of guests at your event, under the "beer & wine set up fee" menus. Step three: The catering team will follow up with you and provide the total for beer & wine ordered (will not include beer & wine set up fees). Step four: Provide payment for beer & wine to the catering team - credit card or Kimbark Beverage Shoppe PO will work. Please also note: • Separate payment is required for beer & wine. • The catering team will provide the beer and wine order total, based on what you select - at that time, we will request that you provide your payment details. • You may pay with a credit card or PO for Kimbark Beverage Shoppe - a PO for Bon Appetit will not work for beer & wine. • In order for your beer & wine to be set up at your event, please be sure you order the "Beer & Wine Set Up Fee" for the appropriate number of guests at your event. • All beverages are set up for self-service. • Beer and wine set up fee is $75 for the first 25 people + $2 per person (in increments of 10) over 25 people. • “Beer & Wine Set Up Fee” includes the following: accepting delivery of your beverages, storing and chilling selected beverages as needed, delivery of beverages to event space, set up of beverages, ice, beverage bins, compostable cups, beer & wine openers, refreshing and re-filling beverages throughout the event, and all labor associated with beverage service.
Not sure how many beverages to order? Beer & Wine Quantity Guide: 1-1.5 drinks per person, per hour One bottle of wine provides 4-5 glasses
Other questions? Please connect on the appropriate event catering email thread. All information regarding your order will be kept there. Haven’t booked your Event Space yet? To book your event space or for event support in Seattle, please submit an Event Request Form (ERF) on the Global Events Teamdot.