BeMSA Exchanges Outgoing Booklet 2018-2019 SCOPE & SCORE
BeMSA Exchanges Outgoing Booklet 2018-2019
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1) Introduction With great pleasure we present to you BeMSA’s first official Outgoing Booklet. In this booklet, you will find information regarding the International Federation of Medical Students’ Associations’ Professional and Research Exchanges - what are they, how can I apply, which countries can I go to – and the organisation behind it. Do you want to discover foreign cultures and combine this with scientific research? Then SCORE might be something for you! Would you rather discover new health systems while doing an internship abroad? Then don’t wait any longer and apply for SCOPE. Throughout this booklet, you will find that SCOPE, the Standing Committee on Professional Exchange, and SCORE, the Standing Committee on Research Exchange, will be grouped together for the most part. This is because the essentials are all the same. The differences will be highlighted and, in the end, hopefully everything will be clear! We highly encourage you to read this booklet before applying, so you can become familiar with the whole program and process. If you still have questions, don’t hesitate to contact your Local Exchange Officer (LEO) or Local Officer on Research Exchange (LORE)! You can find their contact information on the next page. We wish you all the best exchange experience! Kind regards Begüm Alkur and Martje Van Neste (National Exchange Officers) Matthieu Pierre and Sofie Daniëls (National Officers on Research Exchange)
BeMSA Exchanges Outgoing Booklet 2018-2019
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2) Contact information
Our exchange program is managed by an amazing team of local and national officers. You can find the structure of the team and all their contact information below. First of all, you have the NEOs (National Exchange Officers) and NOREs (National Officers on Research Exchange). They oversee the national aspect of the Professional and Research Exchanges. The NEO and NORE-out handle all the tasks related to the outgoing students while the NEO and NORE-in handle the tasks related to the incoming students. SCOPE and SCORE are represented in every university or LC (Local Committee) by local officers. These LEOs (Local Exchange Officers) and LOREs (Local Officers on Research Exchange) handle the local aspects of the exchanges, such as promoting exchanges and finding tutors & accommodation for incoming students. They will also answer all your questions regarding the exchanges, so don’t hesitate to contact them (LEO for SCOPE-related questions and LORE for SCORE-related questions)! SCOPE National Exchange Officers
NEO-out NEO-in
Begüm Alkur Martje Van Neste
Local Exchange Officers
KULeuven
ULiège
Lotte Deleu Phaedra Deyaert Eduard Van Beeck Kathlyn Moehlig Arina Nikolaeva Isabel Gimenez Laso Anneleen Weyns Arne Van den Broeck Amélie Krug Driss Serroukh Yousra El Gazari Christian Clerebaut
National Officers on Research Exchange
NORE-out NORE-in
Matthieu Pierre Sofie Daniëls
Local Officers on Research Exchange
KULeuven
Hanne Theys Tristan Veekmans Julie Mortier Maria Crenganis Michaël Henrotte Evelyne Corthouts Maarten Warnants Sina Karimi Wassim Aziz Ouazzani Margot Biesemans Christian Clerebaut
UAntwerpen UCLouvain UGent ULB VUB
neo@bemsa.be
leo@leuven.bemsa.be scope@emsa.be leo@ucl.bemsa.be scope@bemsa-gent.be leo@ulb.bemsa.be leo@vub.bemsa.be vicepresident@liege.bemsa.be
SCORE
UAntwerpen UCLouvain UGent UHasselt ULB VUB ULiège
BeMSA Exchanges Outgoing Booklet 2018-2019
nore@bemsa.be
lore@leuven.bemsa.be score@emsa.be lore@ucl.bemsa.be score@bemsa-gent.be lore@hasselt.bemsa.be lore@ulb.bemsa.be lore@vub.bemsa.be vicepresident@liege.bemsa.be
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3) What is BeMSA? What is IFMSA? The Belgian Medical Students’ Association, or in short BeMSA, is an organisation comprised of enthusiastic healthcare students that all share the same goal: to make a sustainable change towards social, physical, and psychological well-being for all. It was founded in 2009, when several medical student organisations from Ghent (SWISS), Antwerp and Leuven decided to unite and form one big organisation. BeMSA brings people together to exchange, discuss and initiate projects in order to create a healthier world. It trains its members to give them the skills and resources needed to be health leaders. It advocates for the pressing issues that matter to us to shape the world we want. And it does deliver: our projects, our campaigns and our activities positively impact the physicians-to be as well as the communities they serve. After tremendous growth in the past few years, BeMSA now consists of 9 active Local Committees: KU Leuven, UAntwerpen, UCLouvain, UGent, UHasselt, ULB, VUB, ULiège and KULAK. Each Local Committee organises multiple projects, e.g. Heart for Life, Date your Doctor, Stigma Challenge and of course the exchanges. Furthermore, BeMSA is a member of IFMSA, the International Federation of Medical Students’ Associations. IFMSA is a global organisation comprised of 1.5 million students from 137 NMOs (National Member Organisations, e.g. BeMSA) in 127 countries. IFMSA works on the local and national levels mainly via its six Standing Committees, each of them focusing focus on major health topics and healthcare student-related interests: SCORA, Standing Committee on Sexual and Reproductive Health including HIV/AIDS; SCOPH, Standing Committee on Public Health; SCORP, Standing Committee on Human Rights and Peace; SCOME, Standing Committee on Medical Education, and of course SCOPE and SCORE, which both focus on exchanges.
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4) What is SCOPE? What is SCORE? The Standing Committee on Professional Exchange (SCOPE) was founded in 1951 and is one of the first standing committees within IFMSA. It has grown into one of the largest student-run exchange programs in the world, with around 13.000 medical students participating every year from more than 100 National Member Organisations (NMOs). The aim of SCOPE is to promote cultural understanding and cooperation amongst medical students and all health professionals, through the facilitation of international student exchanges. SCOPE aims to give all students the opportunity to learn about global health and attains this partly by having its exchanges accredited by medical faculties across the world. The Standing Committee on Research Exchange (SCORE) was founded in 1991 with the objective of giving students an opportunity of improving their skills in research in other learning settings. Presently, SCORE involves more than 80 active NMOs, offering over 1.600 research projects to provide over 3.000 healthcare students worldwide the opportunity to participate in the IFMSA Research Exchange program and learn the basic principles of medical research such as literature studies, collecting data, scientific writing, lab work, statistics and ethical aspects related to the medicine. The aim of SCORE is to develop both culturally sensitive students and skilled researchers intent on shaping the world of science. SCOPE and SCORE allow students to participate in a 4-week clerkship or 4-week research project respectively, in one of the countries that BeMSA has signed a contract with. For whom? - SCOPE: medical students starting from 3rd Bachelor of Medicine - SCORE: (bio)medical (and pharmacy) students according to each Local Committees’ rules Price? 450€ (550€ in Leuven) including:
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A 4-week clerkship or Research Project Accommodation One meal per weekday Contact Person Pre-Exchange Training (to be held on 6th of April 2019)
Local and National Social Programs are dependent on the country and city. Flight tickets, visas and vaccines are NOT included. 20€ will be reimbursed after completion of your exchange if you fulfil the following 2 criteria: -
Fill in the Evaluation Form that will be sent to you Send an Exchange Report (according to a template you will receive)
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5) How do I get selected for an exchange? So, you decided to apply to go on an exchange? Amazing, you won’t regret it! Let us explain how it works. In order to get selected to go on exchange, there are two selection rounds. 1) For the first round, you need to write a motivation letter about why you want to go on exchange. Also motivate at least three departments (SCOPE) or research projects (SCORE) you want to be placed in. Send your motivation letter with your CV and a list with top 8 of countries where you’d like to go on exchange to your local officer (with national officer in cc) before Friday, November 2nd, 23h59. Late applications will not be considered. Attached to this booklet, you will find the country list for this year. Things to keep in mind: o Always read the Exchange Conditions of each country carefully before applying; o Sometimes the exchange is month specific; o Sometimes there are specific requirements to go on exchange to a country. SCOPE-applications will be reviewed by two LEOs (one from your LC and a different LC) and one NEO. SCORE-applications by two LOREs (one from your LC and one from a different LC) and one NORE. Applications will be reviewed based on the following criteria: SCOPE
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Motivation and (pre)clinical interest Social engagement and extracurricular activities
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Professional impression of the application Previous Contact Person for BeMSA Last year that you can apply Has already been on a SCOPE Exchange
SCORE
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Motivation Social engagement and extracurricular activities Interest in research
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Motivation for the chosen projects
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Previous research experience
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Professional impression of the application Previous Contact Person for BeMSA Last year that you can apply Has already been on a SCORE Exchange
2) Selected students will then be notified by the local officers and will have to choose a time slot for the second round, the Skype interviews. The Skype interviews will be held on Saturday, November 17th. We ask all applicants to keep this day free, as you need to do the Skype interview in order to get selected to go on exchange. During the skype interview, the local and national officers will ask some basic questions to determine your motivation and knowledge of the English language. If you apply for a country in which another language is mandatory according to the other country’s Exchange Conditions (e.g. French in Canada Québec or Spanish in Guatemala), then this language will also be tested during the interview. After the Skype interview, all students will be notified whether they are selected or not and what country they will go to on Monday, November 19th. The selected students will thus go on an exchange to that country, but the application process is not yet finished. The department/research project and city division are dependent on the country of destination, so you will have to write short additional motivation letters for the departments and projects of your choice. This will, however, all be explained by your LEO or LORE after the selection.
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6) Testimonials Still not convinced? Maybe these past exchange students will be able to change your mind. SCOPE – Tim Philips, Universiteit Gent, 1st Master of Medicine
In September 2018, I went for one month on a SCOPE-adventure to Brazil, Florianopolis. Known as the ‘Miami of Brazil’ and with its 42 beaches around the island, I almost forgot I had to do an internship in General Surgery there as well. In September, it is ‘winter’ in Florianopolis and most of the medical students have tests during that month. Except from me, there was also one guy from Ecuador, one girl from The Netherlands and one girl of Israel. The four of us hired a car and made a marvellous road trip to Porto Alegre and Gramado during one weekend. Another weekend, I took a plane on my own and visited the Iguazu Falls. Apart from travelling, the four of us had a lot of fun hanging out at the beaches, where we did some surfing and sandboarding. As you can hear, when going to Florianopolis, there will not be a broad social program, but there are plenty of things to do with the other exchange students, so you never get bored. During weekdays, I did an internship in the General Surgery department. It was quite a big shock to see the differences between our high-tech operation rooms and the operation rooms there. Unfortunately, the surgeons did not speak English very well, which made communication during surgery quite hard. However, I had the chance to learn a lot there and to participate in lots of surgeries. I think I would recommend this city to everyone in Belgium because of its beautiful nature and lovely people. I know I will definitely visit Florianopolis again! SCORE – Begüm Alkur, Vrije Universiteit Brussel, 3rd Bachelor of Medicine
I was mostly observing during my internship. However, after one week, I was already supposed to explain the assistants the steps of the several procedures. I also had to present a few basics about the anatomy of the heart and the blood circulation for the laboratory workers. Since the project was about the impact of radiotherapy on cardiotoxicity, this information would be really useful in their further experiments. I was happy that I could not only learn all the different research techniques and methods during my internship but also have input in their work and research. The social program was unbelievable, fantastic and unforgettable. It is said that Portugal has one of the best social programs in the world, with the abundance of social activities during the week and the national trips during the weekend. A highlight for me would be the national weekend in Porto. It was without a doubt one of the best summers of my life! We were a very big group, but everyone got along very well. I also made many Portuguese friends. And the best thing: even after the exchange, most friendships stay for life.
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7) Summary
Interested in SCOPE or SCORE? Tips:
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Motivate projects/departments Check Exchange Conditions Check selection criteria
Send these documents (in English): - Motivation Letter (max 2p) - Curriculum Vitae (max 2p) - List of top 8 countries
Deadline: 2nd of November, 23h59
11th of November: First round selection Fill in the Doodle for skype interview Keep free: 17th of November
17th of November: Skype interview in English or other required language
19th of November: Final selection announcement + country assignment
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8) Important websites -
http://exchange.ifmsa.org/exchange/scope/explore/exchange-conditions Here you can find the specific Exchange Conditions for each country, for SCOPE.
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http://exchange.ifmsa.org/exchange/score/explore/exchange-conditions Here you can find the specific Exchange Conditions for each country, for SCORE.
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http://exchange.ifmsa.org/exchange/score/explore/projects This is a database with all projects from all countries. You can, however, only apply for the projects in the countries that BeMSA signed a contract with (see country list).
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https://www.bemsa.be/scope/ https://www.bemsa.be/score/ These are the SCOPE- and SCORE-webpages from the official BeMSA website.
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https://ifmsa.org/professional-exchanges/ https://ifmsa.org/research-exchanges/ These are the international SCOPE- and SCORE-webpages from the official IFMSA website.
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https://www.bemsa.be/privacy
This is BeMSA’s Privacy Policy. -
https://ifmsa.org/exchanges-privacy/ This is IFMSA’s Exchanges Privacy Policy.
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9) Abbreviations SCORE
Standing Committee on Research Exchange
SCOPE
Standing Committee on Professional Exchange
LEO
Local Exchange Officer
LORE
Local Officer on Research Exchange
NEO
National Exchange Officer
NORE
National Officer on Research Exchange
IFMSA
International Federation of Medical Students’ Associations
BeMSA
Belgian Medical Students’ Association
SCORA
Standing Committee on Sexual & Reproductive Health including HIV/AIDS
SCOPH
Standing Committee on Public Health
SCOME
Standing Committee on Medical Education
SCORP
Standing Committee on Human Rights and Peace
SC
Standing Committee
LC
Local Committee
CV
Curriculum Vitae
NMO
National Member Organisation
PET
Pre-Exchange Training
NGA
National General Assembly
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10) Privacy The BeMSA Exchanges Outgoing Booklet 2018-2019 is the only official information given about our exchange program. Here, we would like to convey information concerning the personal data acquired through the application process for SCOPE and/or SCORE. For further enquiries about privacy, you can email nore@bemsa.be or neo@bemsa.be with the subject [DATA]. With the data collected through the Curriculum Vitae and Motivation Letter, candidates are selected for an exchange based on established outgoing selection criteria. We collect the following personal identifiers through the Curriculum Vitae: first name, surname and e-mail address of the applicant. The personal identifiers are only collected for the purpose of contacting applicants regarding their application status. The data is stored on the BeMSA Google Drive, which is only accessible to relevant BeMSA Officials, as well as the Local Exchange Officers and Local Officers on Research Exchange of BeMSA. BeMSA is not responsible for any copies of the documents that are stored anywhere else except in the BeMSA Google Drive. The data collected is stored for two years after the applicant submitted their Curriculum Vitae and Motivation Letter. If you wish for any of your data to be deleted, you can email neo@bemsa.be or nore@bemsa.be with the subject [DATA]. However, if the request to delete the data is received before the exchange student participates in the exchange, the student will not be able to take part in the exchange.
By submitting a Curriculum Vitae and Motivation Letter, you agree to the IFMSA Privacy Policy (ifmsa.org/privacy/) and Exchanges Privacy Policy (ifmsa.org/exchanges-privacy/), as well as the BeMSA Privacy Policy (www.bemsa.be/privacy).
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Country list for outgoing students SCOPE & SCORE Belgian Medical Students’ Association (BeMSA)
2018-2019
BeMSA Exchanges Country List for Outgoings 2018-2019
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1. Country list SCOPE Country
# Students
Available Month(s)
Exchange Conditions
Europe Austria
2
Only August German required in some departments
Link
Catalonia
1
Only August Spanish required in some cities
Link
Croatia
2
Czech Republic
1
Link Link th
Minimum 4 year Danish required for Psychiatry
Denmark
1
Link
Finland
2
France
2
French required in some cities/dept
Link
Germany
1
German required in some departments
Link
Greece
3
Link
Hungary
1
Link
Italy
2
Latvia
1
Link
Lithuania
1
Link
Malta
2
Link
Norway
1
Link
Poland
1
Link
Portugal
2
Romania
2
Link
Serbia
2
Link
Slovenia
2
Link
Spain
2
Sweden
2
Switzerland
2
Link
1 July and 1 August
Portuguese required for Psychiatry
1 July and 1 August Spanish required in some departments
Link
Link
Link Link
Minimum 5th year: VUB/ULB only French and/or German required
BeMSA Exchanges Country List for Outgoings 2018-2019
Link
2
Americas Brazil (DENEM)
2
Link th
Minimum 5 year: VUB/ULB only French required Please check the Exchange Conditions
Canada QuĂŠbec
4
Link
Chile
2
Ecuador
1
Basic level of Spanish required
Link
Guatemala
1
B1 level of Spanish required
Link
Peru
1
Link
Link Asia Pacific
China
1
Link
Japan
1
Link
India
1
Indonesia
2
Link
South Korea
1
Link
Taiwan
2
Only July
Minimum 4th year
Link
Link
Eastern Mediterranean Region Morocco
2
Link
Tunisia
1
Link
BeMSA Exchanges Country List for Outgoings 2018-2019
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2. Country list SCORE Country
# Students
Available Month(s)
Exchange conditions
Europe Austria
1
Only September
Link
Catalonia
2
Only July
Link
Croatia
1
Link
Czech Republic
2
Link
Finland
1
Link
Germany
1
Only August
Link
Greece
2
Only July
Link
Hungary
2
1 July and 1 August
Link
Italy
1
Only July
Link
Portugal
4
Only July
Link
Slovenia
2
1 July and 1 August
Link
Serbia
1
Only July
Link
Spain
2
Only July
Link
Switzerland
1
Link Americas
Brazil (DENEM)
2
1 July and 1 August
Link
Brazil (IFMSA)
3
August or September
Link
Canada (CFMS)
2
1 July and 1 August
Link
Canada (QuĂŠbec)
2
Only July
Link
Chile
1
July or August
Link
Asia Pacific India
1
Only August
Link
Indonesia
2
1 July and 1 August
Link
Japan
1
Only August
Link
South Korea
2
July or August
Link
Taiwan
2
1 July and 1 August
Link
Thailand
1
Only July
Link
Eastern Mediterranean Region Egypt
1
Link
Jordan
1
Link
Morocco
1
Link Africa
Ghana
1
July or August
BeMSA Exchanges Country List for Outgoings 2018-2019
Link
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