Private Event Brochure by Berwick Lodge

©David Hunter Illustration

DISCOVER BERWICK LODGE

SHH, IT’S A SECRET…

On the outskirts of Bristol, set in 18 acres of stunning gardens and woodlands, is Berwick Lodge. A privately owned and proudly independent boutique 5* hotel and event space. A hidden secret just waiting to be discovered... At Berwick Lodge, every event is a special occasion, whether it’s an engagement or anniversary; a baby shower or family reunion; a retirement party or graduation meal - the list is endless! Our unique event venue with luxury bedrooms and magnificent grounds, combined with great food, fine wine and high-quality service, is the perfect home-away-from-home to host your event for 10-300 guests for the day, night or even the weekend! Berwick is the ideal venue to make your event dreams a reality, offering a variety of spaces and rooms, and with bespoke packages tailormade to your budget and personal requirements.

BERWICK LODGE...

©jodie hurd photography

ENCHANTING GROUNDS & MAGNIFICENT VICTORIAN LODGE

VICTORIAN LODGE The interior of our stunning Victorian building reflects historical British luxury and comfort with a subtle Turkish twist. Stone pillar archways, crackling fireplaces, and the soft twinkle of crystal chandeliers create a truly enchanting atmosphere with a plethora of striking original features. EVENTS AT BERWICK Both the indoor and outdoor spaces lend themselves to all types of events, from surprise parties to intimate private dining; relaxed barbeques to high-end 6-course tasting menus; early morning gettogethers, to late night soirees. Berwick Lodge understands that each event is unique. Whether you envision an elegant affair or a relaxed and cosy gathering, the celebration rooms, varying menus, and bespoke packages are thoughtfully designed to adapt to your vision.

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ENCHANTING GROUNDS As you step onto the grounds, you'll be greeted by acres of natural beauty and spectacular features. Our most striking feature is ‘Aphrodite’s Dome’ – with its intricately designed dome roof surrounded by marble ladies. The glistening fountain, original Victorian Summerhouse, orchard, tree swing and views across to Wales, offer additional backdrops for beautiful photographs, while the outdoor space hosts plenty of seating to relax in the surrounding beauty.

UNPARALLELED SERVICE What truly sets Berwick Lodge apart is the personal touch added to every event. This isn't just a venue, it's a team of dedicated people (our Berwick family!) who genuinely care about making your event meaningful and unforgettable. When you choose Berwick Lodge, you’re choosing a personal service and complete support package for total peace of mind throughout your event planning. From the warm welcome to the heartfelt farewells, our commitment to your event shines through. BEAUTIFUL BEDROOMS Our bedrooms aren't just places to rest your head, they are sanctuaries of comfort where you can unwind after a day filled with excitement. Staying the night is the perfect ending to your celebration, as nobody likes to leave the party early (or at all)! Our stunning collection of 14 individually styled luxury bedrooms offers you a unique, comforting, and relaxing stay.

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PERSONAL TOUCH...

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UNPARALLELED SERVICE & BEAUTIFUL BEDROOMS

morlove photography

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FOOD AND DRINK A memorable event is often defined by the food, and Berwick Lodge excels in this aspect. Food is at the core of what we do here, and something we are very passionate about. Our two Rosette restaurant delivers everything from delectable appetisers to exquisite main courses and heavenly desserts, every bite is a testament to our commitment to excellence. Alongside this, we offer an extensive wine and drinks list no meal is complete without the perfect tipple! We have a range of menus, whether you are looking for relaxed dining, such as an afternoon tea, brasserie lunch or Sunday roast. Or more formal, fine dining, with our table d'hôte, à la carte and 6-course tasting menus. Or if you prefer a more grazing, helpyourself-style meal, we offer feasting tables, barbeques and a range of buffets.

MEMORABLE EVENTS...

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FOOD & DRINK

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BERWICK LODGE... You can view some of our current menus, by pressing the underlined items below. Some menus are available on request - just ask!

FORMAL 2-3 Course Table d'hôte - £36/£45pp 3 Course À la Carte – From £50pp 6 Course Tasting Menu – £65pp GRAZING Buffet – From £22.95pp BBQ - £29.95pp Feasting Table - £32.95pp DRINKS Wine List Cocktails & Drinks Menu

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RELAXED Traditional Afternoon Tea – £30.95pp Champagne Afternoon Tea – £42.95pp Berwick Afternoon Tea – £37.95pp Brasserie Lunch or Dinner – From £17pp 2-3 Course Sunday Lunch – £36/£45pp

MENUS & PRICES

©Alicia Victoria photography

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THE MEWS The original stable block, adjacent to the main hotel, is the ideal space for private events and comprises of two spaces. Two bedrooms are also located here, accessed only via an external spiral staircase.

‘THE HATTUSA RESTAURANT’

‘MESOPOTAMIA’

‘THE LOUNGE’

‘SUMMERIA’

A wonderfully bright restaurant, with sparkling chandeliers and floor-to-ceiling windows overlooking the grounds. The restaurant can be hired as a whole or can split into smaller private spaces. Suitable for all types of events - with relaxed, grazing or formal dining.

A beautiful wood-panelled room with large, sumptuous sofa seating, a feature open fireplace and views of the main gardens. Suitable for relaxed dining. ‘THE SUMMERHOUSE’

Our Victorian Summerhouse (dated around 1890), is located within the grounds. The perfect romantic spot for formal dining and a sweetheart table for two.

A beautiful ground-floor level-access room with plenty of natural light. The space has its own bar, direct access to a private garden area and views of the countryside beyond - ideal for privacy and parties. Suitable for relaxed and grazing dining.

Situated on the first floor, accessed via stairs only. Featuring a beautiful stained glass door and worked into the eaves of the building, this space offers the ultimate cosy feel. Ideal for intimate groups, relaxed or grazing dining, and events such as workshops and yoga.

©jodie hurd photography ©Alicia Victoria photography

MAIN BERWICK LODGE The main hotel hosts all its event spaces on the ground floor, with bedrooms across the first and second floors. There is ramp access into the building, with an accessible toilet and a lift to all floors.

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SPACES TO GATHER...

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CONFIGURATIONS

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©Alicia Victoria photography

©megan gisborne photography

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©Alicia Victoria photography

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©morlove photography

©Alicia Victoria photography

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CAPACITIES AND HIRE FEE’S

PACKAGES FOR EVERYONE... Although all our packages are personalised to you, we recognise that at this stage you’ll probably welcome an approximate idea of pricing. Our quotes are made up of food and beverage per guest (see menus and approximate costs on previous pages) and a private hire fee (below) if required. We are more than happy to discuss alternative timings, different menus, varying guest numbers, upgrades and, of course, your budget - just ask!

Please kindly note, that we accept bookings every day of the week. However, typically, we start taking nonexclusive Friday and Saturday bookings, approximately 3 months in advance. The hire fees below, give you private access to the specific space within the lodge, but please kindly note that there will be other guests and events taking place in other areas. If you prefer even more privacy, then Berwick Lodge can be hired on an exclusive basis…

Capacity

12-2:30pm*

3-5:30pm*

12-5:30pm*

6:30-10pm*

Restaurant Whole

100

N/A

£1,000

N/A

Restaurant - Bar & Middle

N/A

£650

£550

Restaurant Lower

£250

£450

£350

Lounge

£250

£450

£300

Summerhouse

£250

£450

£300

Mesopotamia

80 Grazing or 60 Seated

£250

£450

£750**

Summeria

£200

£350

£250

*Arrival times exclude 30 minutes prior for setup **6-12am finish must take two Mews rooms in addition

EXCLUSIVE USE HIRE... Berwick Lodge can be exclusively yours to hire for any event or special occasion - you are invited to play host to a celebration and venue that’s entirely your own! Your exclusive use in our rural countryside venue guarantees complete privacy and leaves you time to truly settle in and make our house your home for the occasion. For larger events, marquees can be hired to increase the venue capacity too! Exclusive use is from 6pm, but earlier times can be discussed. Our stunning collection of 14 individually designed luxury bedrooms, all with en-suites and unique characteristics means there’s plenty of onsite accommodation. We do ask that 8 of our top tier bedrooms be taken on the night of the event included within this is a complimentary deluxe suite for the organiser, with early 1pm check-in. CAPACITY

Seated

Grazing

Dancing

Berwick Lodge

100

150

Hired Marquee

150

250

300

HIRE FEE

Saturday

Friday & Sunday

Midweek

May-September

£4,000

£3,500

£2,500

October - April

£3,500

£3,000

£2,500

8 BEDROOMS

Saturday

Friday & Sunday

Midweek

May-September

£1,780

£1,405

October - April

£1,780

£1,625

£1,405

GUARANTEED COMPLETE PRIVACY

PREVIOUS REVIEWS

A FEW WORDS...

“"Driving into the grounds of the lodge you have this instant feeling of knowing you are heading somewhere hidden and very special. The building is fabulous, small and intimate. The instant warmest of greetings from entering, the décor with the jazz music playing in the background and the perfect crackle from the open fire. You can feel that this is a special place and each and every member of staff deserves praise. We were treated like royalty and the atmosphere here was one of contentment and feeling completely happy and relaxed”.

Reach out to our friendly and experienced event coordinators, Holly and Magdalena, and let the journey to creating beautiful memories begin. We will create a quote for you based on your requirements and numbers. Once you are happy with your quote, we will draw up an invoice and contract for your event. Either a 25% or 50% non-refundable deposit will be due at the time of booking (depending on your overall quote cost). Final requirements will be due 14 days before the event, and full and final payment 10 days before. 0117 450 7602 events@berwicklodge.co.uk Berwick Lodge Hotel @berwicklodgehotel Take a virtual tour

WHAT HAPPENS NEXT?

READY TO START PLANNING YOUR MAGICAL EVENT?

FAQS

Can we extend our time? Of course, as long as prearranged we are happy to discuss additional and alternative times. Unfortunately, on the day it may not be possible for you to extend your event, however, we will try and accommodate whenever possible.

What time is exclusive use? Our exclusive hire is from 6pm until 11am the following day. We can offer earlier arrival times, just let us know your requirements and we can quote accordingly.

What does exclusive hire include? Exclusive use of the whole main lodge, its grounds and the bedrooms. We ask for a minimum of 8 top-tier bedrooms to be taken. This includes a complimentary deluxe suite for the event organiser with 1pm early check-in and also breakfast for all staying guests. We can also provide tealight candles, flower bud vases, place cards, table numbers & and stands, a signage easel, a cake stand and knife, board and garden games, and a Bose sound system, if required. You’ll also have an experienced event coordinator to help with venue-based planning and a dedicated event manager on the day, with waiting and bar staff.

What time is private hire? We hire our rooms out at different times (12-2:30, 3:30-5:30, 12-5:30, 6:30-10, 6:30-12am, and offer bespoke timings). Please let us know your requirements at the time of booking – your hire time will then be noted on your contract.

What does private hire include? Private room hire includes the sole use of the room for your specified hire time. We can also provide tealight candles, flower bud vases, place cards, table numbers & and stands, and a signage easel, if required. You’ll of course also have a dedicated event coordinator to help with your requirements during planning.

FAQS

How do we book and when are payments due? Once you’re happy with your quote, we’ll ask for a couple of details so that we can send you an invoice and contract. We ask for a 25% or 50% deposit (depending on your oval quote cost) and a signed contract within 7 days of issuing to confirm the booking. Final and full payment is due 10 days before the event.

Is there a minimum or maximum number of guests? Please do see our event space capacities, private events are available for 10-300 guests but each space varies. We usually do not dictate a minimum number, but there are maximum numbers and minimum spends that will be noted on your booking contract.

Will staff be able to help us set up? There may be times when you need a little help - we are more than happy to put items in place for you – please just speak with your event coordinator during the planning process so we can confirm how much help we can provide.

What does planning look like? Once you're booked in, we’ll send you some documents that will need to be completed. We kindly ask that these be returned no later than 14 days before the event, and ask that these include all requirements, final numbers, and changes.

Can I amend my event requirements and numbers once booked? Your contract will note full details on amendments, cancellation and minimum spend.

FAQS

Do you have bedrooms, so we can extend the celebration? We have 14 individually designed bedrooms – 12 doubles, 1 twin and 1 single. We have 12 bedrooms in the main lodge; 6 on the first floor and 6 on the second floor. 2 doubles are located in our separate Mews building. We also have 5 camp beds, available at an additional cost, suitable to create family bedrooms. There are also plenty of local alternative accommodations too, should you need more space! Are we able to enjoy the 18 acres of grounds? You are more than welcome to wander the gardens and woodland surrounding Berwick Lodge – the space is truly beautiful and perfect for memorable photographs. Can we explore the hotel? There are a few communal areas within the hotel you are welcome to use, however, we kindly ask that you are mindful of other guests and exploring, as they too may have hired a private space and you may stumble into their gathering. Of course, if you have exclusive use, then the whole place is yours to enjoy!

Can we bring our own catering? We do not allow external catering; all items are lovingly made in-house by our fabulous kitchen team with two-rosette status! Of course, you are welcome to bring items such as cupcakes and sweets, that we do not supply, please just advise our team if doing so.

What do we do about dietary requirements? Please kindly collate a list at your earliest convenience. These guests will be just as lovingly taken care of if advised in advance.

Please can I see our menu? A lot of our menus change seasonally, and so may not be available at the time of your booking. However, we can show sample menus and will of course send over your menus as soon as they are completed.

FAQS Is Berwick Lodge easy to get to? Although located in the peaceful countryside, we are in close proximity to the M4/M5 and within 20-30 minutes of Bristol centre.

Does Berwick Lodge have car parking? Yes, we have complimentary parking suitable for up to 50 cars. We also have two electric vehicle charging stations. Does Berwick Lodge have disabled access and/or a lift? We have ramp and level access into the main lodge and Mews. In the main lodge, there is a lift that can reach both floors for bedrooms within the main hotel. There is an accessible toilet by the front entrance.

Does Berwick provide linen, cutlery, crockery and glassware? We provide glasses, white tablecloths and napkins, white and traditional high tea crockery and silver cutlery. Do you have any recommendations for stylists and entertainment? Plenty - just ask!

You have a few decorations included but can we add more? We have tealight candles and bud vases of flowers for you to use. You are welcome to decorate how you please (or even hire a professional stylist if you prefer!) – we kindly ask that you don’t leave any marks and that clear-up is completed within your hire time.

What time is Berwick's licence until? Our bar is licensed until midnight, however, a late licence can be applied for, at an additional cost, until 1am.

Can I hire entertainment? We do allow you to hire entertainment, and again kindly ask that this is confirmed directly to us in advance and does not impact other guests' experience.