BORD GAIS ENERGY THEATRE JOB DESCRIPTION JOB TITLE:
Private Members Club Administrator
VENUE:
Bord Gais Energy Theatre
DIRECT REPORTS:
Casual Agency Staff
REPORTS TO:
Operations Manager & H.O.D.
JOB PURPOSE To efficiently run the administration of the Private Clubs and Private Events
KNOWLEDGE/EXPERIENCE/SKILLS NEEDED ESSENTIAL DESIRABLE • • • •
Excellent organisational skills Being a team player Willing to show initiative A thorough and methodical approach to your work. Great attention to detail An ability to remain calm under extreme pressure Management of office equipment Maintaining a clean and enjoyable working environment 2 years Previous Administration & Office management experience Basic accountancy skills and use of detailed spreadsheets Proficiency in MS Office Computer literate and excellent keyboard skills. Excellent phone manner Excellent written communication
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Interest in theatre Experience in PCI / Archtics / or other box office ticketing systems Desire to work within a commercial theatre environment. Problem solving mind set Experience in mail merge marketing Personal Account management
PRINCIPAL ACCOUNTABILITIES • • • • • • • • • • • • • • •
Daily Banking Generating purchase orders Management of the Members Clubs floor staff agency payroll Management of Members ticket holds and payments on Archtics booking system. Monthly reporting. Private membership account management of bookings Processing invoices and keeping up to date information for accounts department Calendar Management Handling external & internal communication systems Processing and management of filing and archiving systems Management of stationery and deliveries Preparation member emails & mail merges Preparation of financial and other reports at request of upper management. Sorting and distributing incoming and outgoing post Organising, arranging and coordinating board meetings •
This job description is not intended to be exhaustive and may be added to in the future depending on the needs of the business.Please send cover letter & C.V. to recruitment@bgetheatre.ie FAO: Shani Williams including subject Circle Club Administrator.
Edited by: JR