This logbook was drafted by the participants of the Training Course “Bringing Additional Value to our EVS Project”, organized by Solidarity Tracks Organization, based in Lefkas, Greece, and supported by European Commission's Youth in Action Programme and the Greek Youth and Lifelong LearningFoundation. Our main aim was to help you, to follow, to evaluate and to keep track of your project. Feel free to personalize it, starting from creating your own cover and binding it with threads. While you are using it, you can draw, you can change the order of the pages, you can add pictures, collages, you can express yourself in any ways you find it helpful. Above all, we hope you will enjoy the process and create something close to your heart! We wish you a successful "EVS" project. Yours Sincerely, Mohamed Chaabouni Project coordinator at Solidarity Tracks
This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.........................................................................................
Education and Culture DG
‘Youth in Action‘ Programme
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Youth
Youth
Education and Culture DG
‘Youth in Action‘ Programme
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Education and Culture DG
Use the corner of each page to draw an emoticon and create your own anim ation that shows your feelings during the EVS project.
Youth
Let’s start with you! In the core of the sun you can add your picture or draw any symbol that identifies you. How about using the rays to include more elements that are part of who you are.
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Details of my project Education and Culture DG
Name of my EVS project
My volunteering will last
Descrip
tion of
my proj
ect in k
What do I know ab
eywords
out my host organi
zation:
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Reference number of my project
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Education and Culture DG
Sending Organization Hosting Organization Coordinator
Services
Other
urance AXA ins Embassy ce Ambulan Police artment Fire Dep Bank ice Post Off
Mentor Volunteers NGO Staff National agency Local Community
Friends
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EVS contacts
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My new adress
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Contacts
Education and Culture DG
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A tree is a great example showing ones identity. It has a visible part on the surface and a hidden part below it. Think of who you are at this preparation stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots
Prepare yourself-be prepared
Health
Pre Departure Meetin g
ta for AXA Personal da Insurance Signing the Card EU Health munization Vaccines/im Medicine longings Hygiene be ns prescriptio Translated
organized by the send organization
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tical
t eemen r g A ty Activi n i ement v l o v n I ption conce
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geme elect nts r o conv nic d erte e vices , the w rs, cloth e eath s fit er co t souv nditi ing enirs pres o , dic ns, enta tiona tion r i e of co s, untr y , Pack NGO W isely
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Use this checklist to prepare yourself.
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Education and Culture DG
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atio Ide n ntit y Ca Pas spo rd EU rt/ d V riv isa Eur ope ing lic enc an Y e out hC ard
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ntif
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Ide
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Prepare yourself-be prepared Education and Culture DG
unication Active comm ion g Organizat with Sendin n Organizatio and Hosting elp with if needed H rangements r a l e v a r t e th
Discover your host country
Finis h ngem work an d ents at h pay om bil auth ls, make e – oriz Don atio ’t fo ns rget your t self o giv enou e gh t ime arra
Use this checklist to prepare yourself.
EVS EVS EVS EVS EVS EVS
out your how to man ba and age cred nk acco unt it ca rds abro ad
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Find
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e
e Ind g in S
kills in a new envi s g ro rin nm ha e
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pendent
Education and Culture DG
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New Experie nce s
Youth
nt
B
Motivate yourself 7
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Welcome home letter
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Think of how you see yourself after you finished your voluntary service. Write yourself a letter welcoming you back home.
Home
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NGO Local community
Europe
Culture
So, now you are here. It‘s your new environment. Do you find any differences between your home and the new place? Write the differences in the arrows.
Timetable of the NGO My Hosting Organisation Now it is time to find out more about the facts which will determine your project. It will be easier for you to plan your project activities:
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- the place and people - goals - vision - past projects’; - working methodology - ongoing activities of NGO at the moment; - activity timetable of the NGO & local community Now you know the information you gathered. Can you find any common missions, visions and values with your NGO? Identify them and write them down in this table.
Values
Vision
Mission
Me
Common
NGO
Education and Culture DG
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Think of who you are at this beginning stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots
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lo
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ry
a ss
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EVS EVS EVS EVS EVS EVS
Now it’s time to plan your project.
fo
llo
w?
How am I going to monitor and evaluate my project?
Education and Culture DG
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What I can Share
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Person
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Youth
During your EVS you will meet many interesting people. Think who they are and write what you can share with them to help you achieve your goals
Now, let’s take a look around Education and Culture DG
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Me
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Fill in the circles below. Your name is in the central circle and in the other circles are the names of the people around you. Write the names of the people in the circles in a way that the people who are closer to you are in the circles closer to the centre and opposite.
Monthly timetable Sunday
Monday
Tuesday
Wednesday
Year:________ Monh: ___________
Thursday
Use this timetable to write down all the activities that are happening in the hosting organisation and in the local community in Each month.
Friday
Saturday
1. Analyzing My Needs: Why is this activity Necessary? Why should everyone be interested in it?
2. Priorities and Values: By Who? (NGO, Local Authorities, etc)
3. Defining the aims and Objectives: What for?
4. Strategy and Methodology How?
5. Planning the Activities: What? When? Where?
6. Implementing the activity With what? With whom? When? Where? How?
In case there are specific things to be organized in different stages of the activities, go through this process again.
Education and Culture DG
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It’s time to plan the individual activities you are going to do during your EVS in order to achieve the goals of your project. Add extra pages to answer the questions. For each new activity go through this planning process again, with new pages you add.
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Youth
Planning Activities During My EVS Project
of you. Feel free to use these two sections to track down and collect you memories from the different activities and holidays not related to your project!
Socializing – Getting Acquainted with members of the local community Exploring and experiencing the local possibilities Personal development and Hobbies Household activities – shopping, cleaning, cooking Others
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Your free time will be now unfolded in front
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Youth
Daily Spare Time
Youth
ot ting e e m -
Tr
llin g
ave
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Education and Culture DG
- discovering the country
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eer olunt her v
he c s in t
ounty
Joining Regional Events
Holidays 18
Youthpass My EVS activities
Here You can add your activities (long term, workshops, administrative work, leisure time, etc.)
Description of the activities
Specific tasks
Key Competences
Short description of the activity using the “Planning Activities During My EVS Project� section
List of specific tasks and responsibilities you had during the project
Which of the 8 key competences have you achieved during each activity
ing par pre ining la exp ing guid
Communication in foreign languages
Sense of initiative and entrepreneurship
19 Comments Impressions Any additional comments or feelings you have?
Education and Culture DG
Youth
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Think of who you are at this final stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots
your project. Think about:
Achievements at the end Spending time with people close to you Youthpass Packing a bag with memories Buying presents Getting a reference letter from your Hosting Organisation Write down objectives for the time after EVS: Concentrate on: • allies • resources • time • excuses • risks • risk management
Youth
Soon you will complete
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Education and Culture DG
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Follow Up
- read welcome back letter; - keep in mind your objectives you planned to do when you’re home - keep contact with sending and hosting organization - continue to be in touch with friends, community in Host NGO and community - promote EVS among friends, community, NGO’s - continue volunteering, being active in the NGO field
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Suggestions
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Youth
Home
Youth
EVS EVS EVS EVS EVS EVS
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Education and Culture DG
Add as many pages you like to complete your booklet 23