The execution of every project and assignment must be protected from unwanted errors and glitches – be they technical or environmental. Prevent technical glitches by simply following instructions and making scheduled pre-event checks. However, environmental hurdles can disturb the perfection of a web conference via a free web service, and therefore they must be pre-empted appropriately for a seamless experience. Nonetheless, it is crucial to identify both technical and environmental hurdles and keep a check on them. Specifically for large-scale events where a number of things can go wrong, such as Annual General Meetings or live broadcast seminars, you need to take extra precautions and tighten all loose ends to avoid unwanted errors and interruptions.
Therefore, here are few things that you need to keep in mind while seeing to it that your webinar goes off without a hitch.
Camera Positioning is Key Generally, a camera with a wide-angle lens can accommodate around 70 degrees in its field of view. Hence, the length and breadth of a room should be in the ratio of 2:1, which is the ideal ratio for a camera to encompass all the event attendees in its frame. However, this holds true only when the conference room is square or rectangle in shape. If the room is not square or rectangle, it is recommended that, the camera is positioned as far as possible from the audience so that the person addressing them via webcam can see everyone in the room.
Let the Light be Right Light can make or break the efficiency of a meeting. If your venue has windows, make sure they are covered with black paper so that no external light may penetrate through the window. The external interference of the light may cause disturbance in visibility. Considering that it is a large event, there will be large screens installed so that people seated all through the room can see the speaker. Make sure that the light at the venue doesn’t fall on the screen as that might distort the image for people seated at the back.
Sound is Paramount Since the venue is possibly a large auditorium, there are high chances of the voice echoing if the surface of the wall is not acoustically sound. Make sure the volume of the microphone and the positioning of the speakers is such that the speaker’s voice is audible to every person in the hall. Also, take care that all sound systems are fine-tuned before the meeting commences to avoid any potential technical glitches.
These are some vital video conferencing solutions that you can incorporate in your day-to-day web conference presentations as well. So go ahead and follow these tips to ensure a memorable live web conference event.