2ND round
MC VP 16.17 Application Booklet
www.aiesecbenin.net Email:benin@aiesec.net Phone: +229 66 06 27 66
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INDEX 1. 2. 3. 4. 5.
Message From MC 15-16 General Informations Application Process Job Descriptions Questionnaire 1. General Questions 2. MC General Questions 3. Specific Questions 6. Contacts
VIDEO about Cotonou: https://vimeo.com/120882338
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1 Message from MC MOMENTUM
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Message from MC 15.16
Determination, dedication, courage, action and optimism are what have taken from the very first moment of our term as a Team, towards driving our common stand in empowering Benin to amplify our relevance and impact together. As we look forward to the next generation of leaders for AIESEC in Benin we expect nothing less than passionate dreamers who are able to look and act beyond the standard way of doing AIESEC. We are not promising the smoothness of the ride while in MC‌ Frankly, it is the most challenging role we have ever taken, but it worth it till the end. Candidates should have in mind the continuity of the current strategies and drivers of the network in order to manage the long-term growing path for this amazing entity. We would like to thank you in advance for your interest in being part of the Member Committee of AIESEC in Benin and we wish you best of luck in the process as we stay available to support you. Best Regards Jude, Joseph , Krisztina, Raphael, Sohini & Ferdinand
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2 General Informations
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About Benin Republic Benin formally the Dahomey (From the Abomey Kingdom) is located on the Gulf of Guinea between Togo to the West and Nigeria to the East, with Burkina Faso and Niger to the North. It has a long stretch of costal Line. The north consists mostly of Savanah and semi – arid Mountains. The south consists of a low coastal plain dotted with marshels, lakes and lagoons such as lake Nokoue or lagoon of PortoNovo. The country is located in a tropical zone, its climate is hot and wet. The moisture rate, always important, is between 65 and 95%. The average temperature is between 22 and 34 C The capital of Benin is Porto-Novo but the seat of government is in Cotonou, the country’s largest city and economic capital. Benin covers an area of approximately 115000 square kilometers (42,000 sq mi), with a population of approximately 9.98 million. The official language of Benin is French. However, indigenous language such as Fon and Yoruba are commonly spoken. Beninese cuisine is known in Africa for its exotic ingredients and flavorful dishes, Beninese cuisine involves lots of fresh meals served with a variety of key sauces. Benin has a lot of tourist attractions, from the awesome natural wild life parks in the North to the cool refreshing beaches in the south.
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About AIESEC in Benin The history of AIESEC in Benin started in August 2005 with the support of AIESEC in Togo. After 3 years of hard working, AIESEC in Benin become official extension at IPM 2008 in Macedonia and then full Member 7 years after IC 2012. AIESEC in Benin has organized the biggest conference for West Africa in 2011 and for Africa in 2014. In 2013/14, we grew a lot in oGCDP by realizing 46 through a new Teaching program and two new Expansions. In 2014/15, The national board has more international MC members than national and in that term AIESEC in Benin did 36 oGCDP, 6 oGIP and 98 iGCDP with Nigerian Ghana, Burkina Faso, India and Colombia. Since the start of the current Term 15/16, 56 oGCDP, 5 oGIP and 36 iGCDP were realized. In 2015 AIESEC in Benin got recognition from the ministry of youth as second best youth organization in Benin and good collaboration with other Beninese youth organizations.
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MC Life Working conditions: currently the MC has an office separate from the MC flat 15 minutes away by bike, 30-45 on foot. The MC flat is big and equipped with internet service, 4 bedrooms together with separate bathrooms and toilets and kitchen. You are required to bring your own laptops and other necessary gadgets. MC flat is well allocated in the center of Cotonou where everything that is needed is nearby. Salary: the salary (50,000 CFA) this is going to depend on the budget of the next term, but is usually comes at the end of the month, expenses of MC flat such as rent and utilities (water, electricity, internet, etc.) are covered by the MC budget. The monthly compensation is the same for everyone in the MC team and it can fluctuate according to the MC financial capacity it is. However sufficient to meet the minimum living requirement, assuming that you keep rigid control over the expenses. Workload: working days, from Monday to Friday 8 hours a day. the MC is a full of commitment experience in Benin as full -time job and involvement in different activities that also happen during weekends. MC will work an average of 40 hours per week which can be higher during different periods of the year (for example at conferences periods). Team days, LC events and conferences are on weekends. Term: official term dates 1st July 2016 – 30th June 2017 Transition: MC transition starts virtually immediately after team selection and continues until the physical arrival in June. the context and the flow of the transition is managed by the MCP elect and the current MC team of AIESEC in Benin. EXPECTATIONS The next term will be the very beginning of AIESEC 2020 mid-term ambition, where by the achievement and contribution of AIESEC in Benin towards AIESEC 2020 depend much on how selected team will be dedicated making focused achievement in term 16/17. Therefore, there are important things to be expected from Candidates: PASSION AND MOTIVATION TEAM WORK Find in you why you are still in Working together as a team in AIESEC and what is your order to communicate, support Contribution to the youth one another in operations in development in Benin. Based on driving the entity vision, it you can drive your vision, strategies into reality enhance strategies and turn them into goal achievement. realities.
LANGUAGE Its require that you speak English and at least French for operational roles. Most of AIESEC in Benin activities are made in French, if you don’t speak French (average) you need to be willing to learn.
MATURITY & VALUES There is a big expectation that you take this process as serious and important matter for AIESEC in Benin. It’s also expected that you keep your core values consistent with your personality.
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3 Application Process
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Application Process: Timeline Launch
8th March
End of APPLICATION
20th March 11:59 pm GMT +1
2ND round
Announcement
22nd March
Interviews
23-25th March
Vote of Confidence
30th-31st March
INTERVIEWS If the candidate’s application fulfills the criteria mentioned in the application booklet, he/she will be invited to continue with Interview phase which will be paneled by the electoral committee. VOTE OF CONFIDENCE: Each candidate will have maximum 7 minutes’ opening speech and Q&A session with the plenary (Legislative Assembly). Then, confidence vote will take place: every candidate who gets more than 50% confidence vote will go to the next round of selection (final selection and announcement by MCPe). *Final information about election process will be sent after interview results! OFFICIAL ANNOUNCEMENT By 8th of April
2016, the MCVPs elect for the term 16/17 will be announced.
Application Process: Guidelines 1. Please submit your complete application package to the following e-mails addresses
aondowase.jude@aiesec.net raphael.sabidare@aiesec.net benin@aiesec.net
2. Please create a ZIP or RAR file out of your application package and name it * MCVP1617_Benin_Position_Name_Surname* (eg. MCVP1617_Benin_OGX_Joseph_OUMA) All files must be submitted in English and in PDF files. Applications will be only received until the
20th March 2016 (23:59 GMT+1) 3. Confirmation of reception will be made within 24hrs. No application will be accepted after the deadline, regardless of the reason. You are free to create your own graphic design of the application files. In case you have any questions regarding application process, please contact
MCP Current Jude Aondowase Ahor via aondowase.jude@aiesec.net MCP Elect Bio Sabidare via raphael.sabidare@aiesec.net
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Application Process: Check List 1. CURRICULUM VITAE, Include AIESEC experience & Non AIESEC experience together with other information about yourself, Max 1 page. 3. APPLICATION QUESTIONNAIRE, Min 8 pages, Max 12 pages including the cover (and max 15 if you are applying for 2 positions or more).
2. ENDORSEMENT LETTERS, One form someone from MC of your current entity, One from someone who led you, One from someone you have led, All endorsement letters must be signed and contain contact to the author.
4. TESTS: a. Personal Value Assessment Test Results in PDF Format - Take test on this Web-page www.valuescentre.com/PVAtest/ b. Create 1 PDF page with the results of these tests: i. Team Roles (https://www.123test.com/team-roles-test/) ii. MBTI (http://www.16personalities.com) iii. Enneagram (http://similarminds.com/test.html) 5. MAX 10 MINUTES’ VIDEO (The video link on YouTube should be pasted on separate PDF page), answering the following questions: • Who are you & what’s your AIESEC story? • What’s your dream for 16.17? • Functional Questions (check in specific questions for each position you are applying for)
NB: Please note that all attached documents must be in English.
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4 Job Descriptions
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Provisional MCEB 1617 Structure MCP MCVP iGCDP
MCVP OGX
MCVP BD & iGIP
MCVP MaC
MCVP TM & OD
MCVP F & L
Please Note: that the final size and structure of MC 16.17 can be redefined. The individual roles and responsibilities inside of the team will also depend on the MCP elect, their priorities and the individual profile of each MCVP candidate.
General Competencies & Profiles required AIESEC Understanding: • • • • • • •
AIESEC Way AIESEC Branding Guidelines Leadership Development Model The AIESEC Experience Mid-term ambitions: 2015 and 2020 Standards and satisfaction + LEAD XPPs
Experience in: • • • • • •
Team management Product development Coaching Training and facilitation Change management Strategic planning and execution
MCVP Role & Responsibilities (1/2) PLANNING & REVIEW • Setting the national focus areas. • Setting the strategic direction for AIESEC in Benin. • Developing national plan and Quarterly evaluation • Developing functional & individual plan for your area. LC COACHING • Support LCs in planning activities. • Follow up on LCs performance in different areas. • LC to MC alignment. • Ensuring fluent MC and LC communication. • LC visits, attend and support in holding big LC events. • Consultancy for LC’s general Issues. • Support in developing quarterly LC report
CONFERENCE MANAGEMENT (Most likely, MC members will be conference manager or agenda manager for one of the conferences happening in Benin) • Coordinate between MC, Chair, Faci and OC. • Support the OC in building the conference. • Link the MC with the OC. • Coordinate with OC on the logistical needs. • Tracking of Agenda Manager • Building up the conference timeline and ensure follow-up.
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MCVP Role & Responsibilities (2/2) AGENDA MANAGEMENT • Overall responsible of the conference agenda. • Define with MC team the conference objectives. • Gather inputs from MC team (especially MC VP TM and MCP) for sessions of the conference. • Faci selection (application process, interview, selection) • Choosing with the MC a proper chair for the conference and invite the chair. •Follow up on the Track managers in coordination with the Facis (meetings, session outlines,). • Organize Conference Pre-meeting (together with Conference Manager) • Gathering and compiling conference output.
AIESEC IN BENIN REPRESENTATION • Represent AIESEC in Benin at International conferences. • Represent AIESEC in Benin to all external entities (Government, media, universities…etc.) and to all our stakeholders. • Building up mutual benefit relationships between AIESEC in Benin and other entities.
INFORMATION MANAGEMENT • Recording GCPs (Good Case Practice) of the country. • Gathering GCPs from other countries. • Transition guidelines (MC and LC level). • Tracking and saving all the files and materials CONFERENCE FACILITATION used. • All MC members are officially facilitators of all • Managing files and archives of the MC. national conferences. • Annual report. • Developing session outlines and delivering sessions related to functional areas and general AIESEC in Benin trends. MC OFFICE AND MC FLAT GENERAL RESPONSIBILITIES • Availability in the office minimum 5 days a week (excluding official and individual holidays). • Keeping general office and house hygiene (+ find a replacement in case you can’t follow the schedule due to office absence) • Taking care of facilities at the office and in the house
Partnership Management
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Functional Job Descriptions (1/2) Contact OGX MCVP Current Job Description: MCVP OGX Joseph William Ouma • Knowledge management - Training and analyzing joseph1.ouma@aiesec.net the requirements in each LC • Constant tracking, evaluation and reporting of exchange performance of all levels MoS: • Support LCs in building IR through country • Number of OGX realization Number of partnerships university partnerships • Ensure the education and implementation of XPP • Market Analysis and clear segmentation, • Standards and Satisfaction implementation and product portfolio for AIESEC in Benin management • # Customized products on LC level • Build strategies that will improve OGX performance • Capitalizing on Networks, Markets and of all LCs Issues • Support LCs with education regarding EXPA & OP • Providing High Quality AIESEC and the new customer flow for OGX experiences • Develop internal communication campaigns to • Number of GlP/GCDP experiences foster EP attraction and matching at LC level based on sub products for GIP and sub-issues for GCDP
Job Description: MCVP iGCDP Contact • Knowledge management - Training and analyzing iGCDP MCVP the requirements in each LC Current • Constant tracking, evaluation and reporting of Sohini Das exchange performance of all levels sohini.das1@aiesec.net • Support LCs in building IR through country MOS partnerships • Number of iGCDP realization• Ensure the education and implementation of XPP • NPS • Standards & satisfaction implementation and • Number of NGO partnerships management • Capitalizing on Networks • Opportunities’ auditing on the platform • •
Ensuring legality of iGCDP Manage national projects in iGCDP
Job Description: MCVP BD & iGIP • • • • • • •
Contact BD & iGIP MCVP Managing national partnerships Current BD/IGIP commission management Sohini Das Product portfolio creation and MOS edoh.ferdinand@aiesec.net execution • # of contract signed with the MC National strategy same partner implementation • # of new partners Involvement in MC strategic and • % of budget covered financial decision making • Providing High Quality AIESEC Supply & Demand Management XPs IR Management • Sales education program implementation
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Functional Job Descriptions (2/2) Job Description: MCVP F & A • • • • • • • • •
• •
Financial management of the MC (Budget, cash flow, financial trackers) Control & Reporting to ensure optimal usage of resources to support the development of AIESEC in Benin MC and the network in general. Development and execution of Financial model according the local and national reality of AIESEC in Benin. Final responsible for the quarterly consolidated reporting to the FLB Reporting on finance situation to the MC, National Plenary, Board of Advisors. Providing the bookkeeper with the necessary documents and information in order to keep the legalities and accountability MoS: Give support and solutions to core areas for • Financial Sustainability of AIESEC in Benin increase their performance in topics of investment • Planning and Review and decisions making • • Governance & accountability Support and follow up of all legacy topics of core • High Quality Management of operational processes like Visas and trainee service at local activities and national level Facilitating the annual unqualified audit process of the Member Committee Education and support of the national network on finance and legal matters, LC functional coaching Team management of LCVPs Finance
Job Description: MCVP TM & OD • • • • • • • • • • •
Contact Responsible for Team Standards implementation and tracking; TM/OD + F&L MCVP Current Responsible for TMP/TLP delivery and satisfaction; Bio Raphael Sabidare Responsible of Talent Capacity and Recruitment strategies; raphael.sabidare@aiesec.net Responsible for LEAD framework for EBs based on new LDM; MOS Co-responsible with MCP of LEAD for LCPs; • TMP/ TLP Standards Fulfillment Responsible for productivity • # of team experiences (TMP + TLP) National strategy implementation • Retention rate in all LCs LC planning coordination • % active members in all LCs Organizational Direction & OD Model NST management LC development Job Description: MCVP MOS MaC • % Of Growth in Social Media traffic • Implementation of national strategies on • # of traffic on national website People local level engaged through MKT Activities • OGX+TM attraction campaign • # Conversion rates for X • OGX+TM conversion and promoters • #NPS measuring brand experience strategy Create and implement digital Contact Marketing framework MaC MCVP Current • National guidance in marketing area Krisztina Kapuvári • Social Media Management krisztina.kapuvari@aiesec.net
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5 Questionnaire
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Questionnaire General Questions Personal Information Name Age Nationality AIESEC Entity Current AIESEC Role Email Address Skype ID AIESEC Role Date
AIESEC Role
Description
Achievement
Most Important Conferences Attended Conference
Dates & Place
Role
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Questionnaire General Questions 1. What is driving you to continue in AIESEC? Why are you standing for MCVP 16/17 of AIESEC in Benin? 2. What does AIESEC give to the world? Which trends do you see shaping the world in the following years and what opportunities and threats do they represent for us? 3. State your 3 biggest achievements and non-achievements during your AIESEC experience stating what key learning points you take from them. 4. In your opinion, what is the relevance of AIESEC to Benin and to the World? Explain AIESEC’s impact model in your own way. 5. Taking into account the leadership Development Model, in your opinion what is the characteristic (world citizen, Self- Awareness, Solution Oriented, Empowering Others) that is the most crucial to the development of Beninese youth, especially? Why? 6. Conduct SWOT analysis of AIESEC in Benin from 2012/13 to date and evaluate organizational performance based on your analysis. 7. What’s your understanding of AIESEC 2020? How can you help AIESEC in Benin achieve 2020 vision?
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Questionnaire Specific Questions
OGX 1.
What do you consider to be the main 2 challenges in your functional area in term 16/17 based on the current reality of the department? And how have you prepared to overcome them?
2.
Imagine that you are elected as MCVP OGX and your term starts on July 1st. Present a six-moth timeline starting from your first day in job, putting each one of the following responsibilities in it and providing clear KPIs and expected objectives for each one • Launch of winter peak Campaign • Product packaging for winter peak • University sales • Physical promotion • Membership education • Info sessions and interviews What would be the three main strategies to achieve relatively high result for oGCDP Winter Realization? Please explain it with details on how it would work- provide timeline, KPIs and MoS?
3.
4.
Analyze OGX Performance in 15/16, mentioning the keeps that you will take forward, and the stops.
5.
Video Questionnaire: It seems that winter peak Realization have been very difficult to yield tangible result, speak on how you will be able to handle this situation.
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Questionnaire Specific Questions
iGCDP 1.
What do you consider to be the main 2 challenges in your functional area in term 16/17 based on the current reality of the department? And how have you prepared to overcome them?
2.
Do a SWOT analysis of the current function reality and based on your analysis what are your priorities in iGCDP for term 16-17? Define your key strategies.
3.
Select one project, from each LC, that has run or is currently running in AIESEC in Benin. Make an analysis of their business model, exchange operation and financial sustainability. What are the improvements you will bring?
4.
How are the projects run by AIESEC in Benin relevant to the country and the Beninese youth?
5.
Video Questionnaire: What will you do to ensure the complete satisfaction of interns coming to Benin?
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Questionnaire Specific Questions
BD & iGIP 1.
Based on an effective analysis of Business environment in Benin, do a market segmentation of top 10 companies that can be our premium partner, list their sub product and the products of AIESEC which can be relevant for each one. 2. The role of Business Development Manager, basically is to design product or create package for corporate world based on their need after a market segmentation. Taking into consideration consistent lack of recognition of AIESEC in Benin , how would you position the organization and innovate its brand so it’s better understood by the national audience? 3. Talk about your understanding of Business Model Canvas tool that can support you in the process. 4. Imagine yourself in front of different target: youth, business man, parents and kids. How will you present AIESEC to every one? 5. Please present product package of the following products with a list of potential markets and timeline to sell them: OGCDP: 1000 realizations IGCDP: 1000 realizations OGIP: 500 realizations IGIP: 500 realizations One National Conference of your choice: 500 delegates, 4 financial partners (in Total amount of 1 500 000) 5. Video Question: Introduce AIESEC (in Benin) to a business man in 2min.
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Questionnaire Specific Questions
MaC 1.
What is the biggest bottleneck in the Marketing-OGX synergy and how will you overcome it?
2.
How will you tackle the difference in Marketing knowledge and experience between LCs, in order to bring them to an aligned status?
3.
How would you evaluate your first 6 months of operation in Marketing & Communication function at the national level and its impact on AIESEC in Benin?
4.
Without any restriction (time, budget, etc.), design the biggest campaign you can in order to reach Beninese students and motivate them to take AIESEC programs (using GTCM model).
5.
Video Questionnaire: How do you plan to establish AIESEC in Benin as the most credible and relevant youth voice in the universities communities and also in the business environment?
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Questionnaire Specific Questions
TM & OD 1.
What is the role of implementing LEAD in our entity and how do you plan to do it?
2.
Analyze current education cycle and talk about 3 main ways of improving it;
3.
How do you see the role of LC Coaching during the next term and what are the main changes we need to take in order to make LC Coaching more effective?
4.
Please assess current retention rate and how it can be improved? And How do you see your synergy with front office?
5.
Video Questionnaire: What are the changes do you want to see in TMP/TLP programs at the end of your term?
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Questionnaire Specific Questions
F&L 1.
What do you perceive as the current bottlenecks of AIESEC in Benin Finance and Legalities and what will you do to ensure these bottlenecks are solved?
2.
Describe at least 2 new strategies you want to implement in order for Finance to better support and increase exchange growth and quality? (mention the MoS & KPIs of each strategy)
3.
Analyze the current support Finance area is giving to Operations Considering the KPIs that you think we should track upon these synergies, what kind of strategies do you propose to ensure a better support from F&L to Operations next term?
4.
What is your understanding of financial sustainability and how AIESEC in Benin ( LCs * MCEB) can have it?
5.
Video questionnaire: Having a non sustainable Financial model is one of the most important challenges of AIESEC in Benin. How do you want to overcome those challenges, increase incomes and support organizational growth?
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6 Contacts (+bonus)
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Application Package checklist (bonus) 1. Curriculum Vitae 2. Endorsement Letters 3. Filled Questionnaire 1. General Questions 2. Specific Questions 4. Personality Tests 5. YouTube Video Link Entity Contact List Name
Role
Contact
Aondowase Jude AHOR
MCP
aondowase.jude@aiesec.net
Bio RaphaĂŤl SABIDARE
MCVP TM/OD & F&A (MCPe)
raphael.sabidare@aiesec.net
Joseph William OUMA
MCVP OGX
joseph1.ouma@aiesec.net
Sohini DAS
MCVP IGCDP
sohini.das1@aiesec.net
Ferdinand EDOH
MCVP BD&iGIP
edoh.ferdinand@aiesec.net
Krisztina KAPUVARI
MCVP MaC
krisztina.kapuvari@aiesec.net
Name
Role
Contact
Reginald HOUNDEKON
LCP ENSPN
houndek.reginal@aiesec.net
Kevine MONDE
LCP ENEAM
kevine.monde@aiesec.net
Augustino AGBEMAVO
LCP UAC
augustino.agbemavo@aiesec.net
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TOGETHER AS
WE WISH YOU BEST OF LUCK
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