FALL IN LOVE Okay, you’ve seen our timelines, status reports, and heard about the Power User Training going on. You may have even read about how Munis is going to streamline processes, eliminate duplicate data entry across departments, and drastically increase efficiency and productivity. But I’m sure some of you are still wondering, “How does this affect me?” Well, here's your answer: Each employee will now have access to download the Munis Employee Self Service (EES) mobile app that will enable you to: • View available time off • Request time off • Change your personal information • View pay stubs - current and previous • View all benefits selections • Print W-2’s • Access performance reviews, promotions, certificates • And much more!
The Human Resources phase of the project will begin January 2020 and go live January 2021. Exciting right? No more paper forms to fill out and take to Human resources. The app is convenient, portable and easy to use. Just look at what another user said…
Munis ESS app screenshot
E WITH MUNIS Accomplishments • The City’s Project Management Team (PMT) and Project Manager (PM) met weekly for project status updates. • The City’s PMT, PM, and Tyler PM met weekly for Tyler status calls. • The City’s Executive Steering Committee (ESC) met September 10th to review the August Status Report and overall project status. • The Tyler Munis team conducted Power User Training sessions the week of September 2nd that covered the topics of Capital Assets and P-card processing. • The sessions reportedly went well and feedback about the Tyler Implementation Consultants (ICs) was generally good. • The Tyler Munis team is onsite this week leading Power User Training sessions covering the topics of Bid Management, Cash Management, and Vendor Self-Service. • The Project Team continued to focus on data input, conversions, and imports in August and September. • Accounts Payable (AP) checks, Invoices, and General Ledger are expected to be completed by the end of September. • The Project Team continues to configure data interfaces. Data interfaces are being documented and tracked by the Project Team. Interfaces include: • Cityworks, JP Morgan Chase, Polaris, Rec1, ADFS, TRAKiT, ArcGIS, Sensus, Paymentus, Incode Court. • The Project Team continued to build and test user roles, workflow processes, and business rules. • The City’s Project Manager and Project Team began the process of developing a User Acceptance Testing (UAT) plan for the Financials phase of the project. UAT is planned for November 5-8 and November 12-15. Various City staff will be invited to participate in UAT, and calendar invites will be sent out by the end of September.
What's Coming Up: • The City’s PMT and PM will continue to meet weekly for project status updates. • The City’s PMT, PM, and Tyler PM will continue to meet weekly for Tyler status calls. • The Tyler Munis team will be onsite October 2nd-3rd for conduct Process Training on the topics of Accounts Receivable and General Billing. • The City’s PMT, along with Tyler Munis Consultants, will begin the process of Training Review covering the topics of Accounts Receivable, General Billing, and Tyler Cashiering. These sessions prep the City’s Project Team to conduct end-user training which is scheduled for the beginning of December.
GOING PAPERLESS!
WHAT WE LOOK
K FORWARD TO Sidney Smith - Accounting Manager: "I will be glad to have templates to upload recurring journal entries, having things more streamlined/timelier and to have everything up and running! Very excited about going paperless!!" Jacqueline Clayton - Accounts Payable Clerk: "I'm excited about the PO process and invoice entry, having a smile every day and very excited about going paperless!!" Rachel Vinyard - Staff Accountant: "I'm looking forward to everything being consolidated and very excited about going paperless!!" Cathy Coffman - Purchasing Coordinator: "I can’t wait for requisitions and the purchase order process to be more streamlined. It’s going to be wonderful! No more DPO books, and manually entering fixed assets!! Contracts will be awesome! Super amped and can’t wait to have everything up and running!! And very excited about going paperless!!" Ashley Esquivel - Utility Services Manager: "It will be nice to have all the software talk to each other, and the p-card process will be so much better, not as time consuming.” Erica Haney - Utility Services Supervisor: "I will be very happy to not have so many different databases and to simplify daily processes." Summer Rose - Human Resources Generalist: "I am looking forward to electronically storing documents, streamlining processes and reducing the amount of databases that must be used for personnel and payroll. I am also excited that employees will have access to their own information and be able to update and make changes to their personal information (contact info, w4s, etc…) It will be so nice for everyone to have access to their leave, previous check stubs, and w2s!"
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L I N E REACH OUT TO US WITH ANY QUESTIONS! As your Change Management Team, we want to be an easy resource for all your questions or concerns as the GROW project moves forward. Feel free to email us at any time at GROW@weatherfordtx.gov. All team members will receive your inquiry and we will answer as quickly as possible to help you get information. We look forward to keeping you informed and growing with you on this project.
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303 Palo Pinto St. Weatherford, TX 76086 Email: grow@weatherfordtx.gov Web: www.weatherfordtx.gov