2015 NY BQE EXHIBITOR AGREEMENT
Yes, we would like to exhibit at the 2015 NY Bridal & Quince Expo (2015 NY BQE).
STANDARD $800 STANDARD PLUS $1,200 Please complete all secEons of this contract and return it with your payment. Our booth space is limited and is reserved on a first come first serve basis . Upon acceptance and a minimum 50% deposit, a confirmaEon will be returned for your records. Payment in full is required on or before January 31, 2015.
Contact Name:
Company: Address: Telephone: Email: Name of your 2015 NY BQE Sales Rep or N/A:
Fax:
Website:
Please make checks payable to the Cheeky Chick Concepts, LLC d/b/a NY BQE. A 3% convenience fee will apply to credit card processing. MasterCard Visa Discover American Express Amount: $ Card Number: ExpiraSon: 3-‐Digit Security Code (appears on the back of your card): Cardholder’s Name (please print): Billing Address: City: State: ZIP: Signature: AUTHORIZATION: By signing below, I confirm that I have read all Terms and CondiSons and am duly authorized to enter into this commitment to exhibit at the 2015 NY BQE. I agree that upon your acceptance of this exhibitor applicaSon form, this will become a binding contract for the exhibitor fee amount indicated. __________________________________ ACCEPTED BY: Signature Cheeky Chick Concepts LLC d/b/a NY BQE __________________________________ __________________________________ Name (please print) Signature __________________________________ __________________________________ Title (please print) Name and Title __________________________________ __________________________________ Date Date PLEASE RETURN COMPLETED FORM AND PAYMENT TO: Cheeky Chick Concepts LLC d/b/a NY BQE, A_n: Exhibitor RelaSons 31-‐25 89th Street, Suite #1R, East Elmhurst, NY 11369 OR via email to connect@nybqe.com
EXHIBITOR TERMS & CONDITIONS
DEFINED TERMS: 2015 NY Bridal & Quince Expo (the “Event”) also known as 2015 NY BQE is scheduled to be held March 10, 2015 (the “Event Date”), at the Museum of the Moving Image (the “Event Facility”). The Event is produced and managed by bluGarden Events (the “Organizer”), and its respecSve officers, directors, shareholders, agents, affiliates, representaSves, employees and assigns, unless the context requires otherwise. The term “Exhibitor” means the company or person or any of its officers, directors, shareholders, employees, contractors, agents, or representaSves that applied for exhibit space rental and agreed to enter into this contract upon acceptance by the Organizer in the manner stated below. PAYMENT TERMS / CANCELLATION POLICIES: Exhibitor shall not be permi_ed to bring any equipment or display any material into the show without prior full payment. If payments are not made in accordance with the due dates negoSated, Organizer may terminate this agreement and reassign space to another Exhibitor, where applicable. All payments are nonrefundable and nontransferable, and space reservaSons may not be canceled less than 60 days prior to Event Date. Exhibitor shall pay a fee of $30.00 if any check presented for payment is returned by the bank. In the event of breach of this agreement by Exhibitor, Organizer reserves the right to cancel the agreement without liability for a refund of fees paid. The Exhibitor is considered to be in breach of this agreement if the Exhibitor (1) transfers or a_empts to transfer exhibit space to another party; (2) files for bankruptcy or is declared bankrupt; (3) fails to fully comply with the terms and condiSons of this agreement. Organizer reserves the right to cancel this Exhibitor agreement for any reason by giving 30 days wri_en noSce to Exhibitor. In the event that Organizer cancels this agreement, the liability of Organizer shall be limited to a return of any amounts paid by Sponsor without interest or penalty. CONTRACT AND DEPOSIT ACCEPTANCE: The contract shall become effecSve only when it has been (1) signed by the Exhibitor (2) counter-‐signed on the facing page by a duly authorized representaSve of the Organizer and (3) a 50% non-‐refundable deposit has been received. EVENT DATES AND ATTENDANCE: Exhibitor understands and agrees that Organizer makes no guarantees regarding weather condiSons or a_endance at the Event. If Organizer is prevented from producing the Event herein by reason of any act of God, fire, flood, public disaster, act of terror or any other cause or reason either within or beyond the control of Organizer, such condiSon shall be deemed a valid excuse for delay or cancellaSon of the Event. Organizer reserves the right that the Event may be rescheduled for another date and/or locaSon chosen by Organizer. CHANGES AND MODIFICATIONS: The promoSonal and instrucSonal informaSon provided by Organizer to Exhibitor is accurate as of its publicaSon; however, Organizer reserves the right to change or modify details of the show without noSce. Organizer may issue addiSonal rules, as it deems necessary for the orderly presentaSon of the show. Any rule may be amended at any Sme by Event management provided that such amendment shall not substanSally diminish the rights or increase the liability of Exhibitor. This agreement shall represent the enSre agreement between Exhibitor and Organizer. Organizer shall not be bound by any representaSon or understanding not expressly set forth in this agreement. No provision of this agreement shall be modified except by the wri_en mutual consent of the parSes. QUALIFICATIONS OF EXHIBITOR: The Organizer, in its sole discreSon, determines whether a prospecSve Exhibitor is eligible to parScipate in the Event. Eligibility is generally limited to persons or firms who supply products and services to the wedding and special events industry. Applicants who have not previously exhibited at the Event may be required to submit a descripSon of the nature of their business and the items to be exhibited. The Organizer reserves the right to restrict or remove any exhibit, which the Organizer, in its sole discreSon, believes is objecSonable or inappropriate. ASSIGNMENT OF SPACE: Space will be assigned on a first-‐come, first-‐served basis. Exhibit space shall be assigned by the Organizer in its sole discreSon for the Event and for the Event Date only. Any such assignment does not imply that similar space will be assigned for future events. The Organizer reserves the right to change the floor plan or to move an Exhibitor to another booth locaSon prior to or during the Event if the Organizer determines that to do so is in the best interest of the Event. FAILURE TO CHECK IN/EXHIBIT: In the event that the Exhibitor fails to check in by 5 PM to exhibit in the space allocated to him/her on the day of, without noSfying Event management at least two days in advance, Organizer may make such use of said space, as it sees fit, without any liability whatsoever to the Exhibitor who shall remain liable for the payment of the total booth price due under contract, whether or not the space is resold. There will be no late check-‐in allowed, no excepSons. PUBLICITY / USE OF PHOTOS OR VIDEO: Exhibitor agrees that Organizer may list the Exhibitor in Event promoSonal materials and use photography and/or video taken at the Event for publicity purposes without compensaSon to Exhibitor. BOOTH AND PRODUCT DISPLAY: Booths can be occupied only by the Exhibitor(s) making the reservaSon and contract. Booths can be shared by no more than two companies. All efforts to adverSse, demonstrate and operate the exhibit must be conducted so as not to interfere with the rights of other exhibitors and visitors. No exhibit will be permi_ed which interferes with the use of other exhibits or impedes access to them or impedes the free use of the aisles. All business acSviSes, including the distribuSon of circulars and adverSsing materials, may be conducted by Exhibitors and their representaSves only within the booth area assigned to the Exhibitor. Violators will jeopardize their request to exhibit in future shows. No Exhibitor can display in his/ her booth any products, equipment or merchandise of any kind that was not included in the contract descripSon. No Exhibitor may offer for sale or sell or give away or distribute in any manner, any products, equipment or furniture, unless the Exhibitor of such products have also taken a booth space directly through Event management. Any violaSon of the above will result in removal from the venue. All products, equipment and furniture must be confined wholly within the booth space as shown on the official floor plan. No use of any purpose whatsoever may be made of aisles or any other space adjacent to the booth reserved. Chairs or seaSng will be limited to the capacity of the measurements of booths and will not be permi_ed in aisles or passageways. Any violaSon of the above will result in removal from the exhibit hall or hotel. No exhibit will be permi_ed which includes any poliScal (parSsan) fundraising, acSvity, messages or causes; hate or discriminatory divisive speech or messages; indecent or adult language or images. EXHIBITOR SERVICE MANUAL: Approximately three (3) months from the Event, the Organizer will email Exhibitor and post an online Exhibitor Service Manual. The Exhibitor Service Manual will include informaSon integral to your company’s parScipaSon at the Event, including but not limited to: addiSonal Exhibitor rules and regulaSons, addiSonal markeSng opportuniSes order forms, registraSon, shipping, uSliSes and Event Facility services, decorator, audio/visual, Exhibitor display rules, and move-‐in/move-‐out schedules. INSURANCE AND LIABILITY: Fire and thev insurance covering the Exhibitor’s property, if desired, must be taken out by the Exhibitor at his/her own expense. Neither Organizer nor the Event Facility will be liable for damage done in your booth such as malpracSce, or any loss of Exhibitor’s property through fire, thev, accident or any other cause. Organizer will provide security during the hours of the show, but it is understood that all products, equipment, furniture and furnishings of the exhibitors are placed and exhibited at the sole risk of the Exhibitor and Event management assumes no responsibility of any kind. It is suggested that the Exhibitor remove valuable samples and moveable equipment from the booth reserved if it is lev una_ended during set-‐up. Exhibitors are expected to maintain personnel in their exhibit booths at all Smes during the show hours. LIABILITY AND INDEMNIFICATION: Reasonable precauSons will be taken by Organizer to protect persons and property during the Event; neither Organizer, Event Facility, nor representaSves of any of the same, shall be responsible for the personal safety of the Exhibitor or its representaSves from injury, or for the safety of the property of the Exhibitor from thev or damage. Exhibitor waives all claims of every kind against Organizer, Event Facility, and representaSves of the same including, without limitaSon, all claims for damages based on personal property damage, destrucSon, loss or thev, personal injury or death, and any other act or failure to act of Organizer. Exhibitor agrees to indemnify and hold Organizer harmless from all claims, including expenses, damages, costs, and a_orney’s fees, by Exhibitor, Exhibitor’s agents, employees, contractors, or by any other person, arising out of any act or omission in any way related to Exhibitor’s parScipaSon in the show, whether negligent or not. OBSERVANCE OF LAWS: The Exhibitor shall abide by all federal, state, and city laws, codes, ordinances, rules and regulaSons, and all rules and regulaSons of the Event Facility (including any union labor work rules). SEVERABILITY: If any clause of this agreement is found to be invalid or unenforceable, the remainder of the agreement shall conSnue in full force and effect without regard to the invalidated clause. FAXED / ELECTRONIC MAILED AGREEMENTS: For the convenience of Exhibitor, Organizer will accept submission of this agreement by facsimile and electronic mail. The parSes agree that, if a signed copy of this agreement is transmi_ed by facsimile or electronic mail, the copy shall be deemed to be an original document and fully enforceable there as. ARBITRATION: All disagreements between the ParSes under this Agreement shall be submi_ed to arbitraSon under the rules of the American ArbitraSon AssociaSon.