Managing Restocks Restock Overview BMAPS tracks inventory levels to fulfill restocks. Once restocks are filled and sent to the school from the Bookworm warehouse, a restock file will be uploaded to the school’s BMAPS. This will update the inventory in the system.
Creating a Restock Request For schools in areas where restocks are delivered during the book fair: 1. Click “Create Restock” under the “Restocks” drop-down menu. A list of the inventory and current stock levels is displayed. The Stock Level column displays a plus or minus number corresponding to the number of items currently in stock.
1. Search the list for items that need to be restocked, and enter the appropriate quantity to be restocked in the “Restock” column (the list can be sorted by TITLE, CATEGORY, or STOCK LEVEL). We recommend sorting by stock level to bring the most popular titles to the top of the list. Please note that this number can be increased to reflect the expected future demand for the item.
2. After filling in the number for each title being requested, and adding any comments in the comment box at the bottom of the page, be sure the search field is empty before you click “Generate & Send Email” to send the restock request to Bookworm. You may need to scroll down to the bottom of the page to see the icon to click on. The system will display an “Email Transmitted” message upon successful transmission.
3. The request may also be printed or saved, at any time, by clicking “Save & Print”. 4. You will have 30 minutes before the cloud will time out, so be sure to watch the timer at the upper left of the screen.
TIPs: Clear the title name after each search and before click on generate & send email.
For next day delivery, restock requests must be sent to Bookworm by 2:00 PM.
Creating a Quick Restock Click “Quick Restock” under the “Restocks” drop-down menu. Here you can scan UP TO 10 TITLES with the scanner or search titles from the search menu.
Change the desired quantity under “Total Qty” and click on the green update button. Be sure to click the update button after entering the quantity for each title.
Click on “Submit” to send the restock to Bookworm.
Receiving a Restock After filling and shipping the restock order, Bookworm will prepare a restock file to be uploaded into BMAPS. Coordinators will be notified by both email and a notification on the dashboard of BMAPS, telling them that the restock has shipped. The coordinator will need to upload this restock file to the system to complete the restock. PLEASE NOTE: DO NOT UPLOAD THE RESTOCK FILE UNTIL RECEIVING THE SHIPMENT.
Uploading a Restock As soon as the restock shipment is received, coordinators should upload the restock file by clicking “Add to Inventory” found on the right column of the dashboard under “Restock Notifications”.
You can also click the link found in the restock reminder email: