HUMAN RESOURCES NEWSLETTER FEBRUARY 2024 TABLE OF CONTENTS Pg. 1 - Overview From the Office of HR Pg. 2- Important Updates Inclement Weather / Sign Up to Receive Emergency Information Holiday Reminder: President’s Day! Organization Chart Update! PTO Guidelines for COVID and Other Illnesses Pg. 3 - Core Values Core Value of the Month Golden Compass Award-Call for Nomination 4 Ways to Have Healthy Conversations About Race Bay Path University Anti-Discrimination & Anti-Harassment Policy Pg. 4 - Golden Compass Award Winner! Pg. 5 - Employee Assistant Program Pg.6-8 - Health & Well-Being Initiatives Employee Yoga HNE Wellness Webinar HNE 2024 Health Direction Program Magellan Healthcare Webinars TIAA Financial Education Webinars Pg. 9 - Community Happenings Black History Month Luncheon Invitation Community Luncheon Schedule Bay Path University Night Black History Month Pg. 10 - BPU Discount Pg. 11-12 - Human Resources Team & Contact Us
FROM THE OFFICE OF HUMAN RESOURCES Welcome to the February edition of the HR Newsletter where we share many benefits and important updates! We received many questions regarding PTO guidelines for COVID so please review them on page 2. Your health and well-being matter so in this newsletter, you will find information on complimentary webinar offerings accessible to you at no cost thanks to our partners at Magellan Healthcare, TIAA and Health New England. We also included information on our Employee Assistance Program. February is nationally known as Black History Month and in honor of our core value of the month: Diversity Makes Us Stronger, HR will be sponsoring the Black History Month Luncheon on Thursday, February 15th, 2023 from 11:30 AM to 1:30 PM. This lunch has been organized by Jacquida Mars from the Office of Multicultural Affairs. Another important date to remember is Bay Path Night at the Thunderbirds hockey game on February 24th. Bay Path will be recognized with the CHD (Center for Human Development) Game Changer Award. We hope to see you there! We hope you enjoy our February edition and, as always, happy reading!
SAVE THE DATE! Black History Month Luncheon 11:30 am - 1:30 pm Blake Dining Hall
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
IMPORTANT UPDATES INCLEMENT WEATHER Inclement weather is upon us and so are the risks of injuries due to snow and ice. Appropriate footwear is critical during unpredictable weather. Wear footwear that provides good traction and insulation: Non-slip rubber typically makes the best soles for snow and ice. Soles with larger treads offer plenty of grip. They'll help you avoid slipping when you're walking in wintry conditions, as well as keeping your feet waterproof. Remember to keep your hands free and to look ahead in the direction you are walking to avoid slipping and falling. We want to sincerely thank the members of our facilities team for a great job shoveling and ensuring walkways and roads are clean and safe for us to use. But remember, we all have to do our part.
SIGN UP TO RECEIVE EMERGENCY INFORMATION! Omnilert is the preferred tool for campus-wide emergency communication. It delivers timely notifications on weather updates, cancellations, emergencies, and safety alerts via text messages to students, faculty, and staff. To register for Omnialert, click HERE!
Organization Chart Update! Bay Path University’s organization chart has been updated. To access the Organization Chart, please click here to view it. Feel free to reach out to HR if you have any questions.
PTO Guidelines for COVID and Other Illnesses As flu and cold season coincides with the persistent threat of COVID-19, we're approaching both with a unified strategy. We urge everyone to prioritize good hygiene, seek medical advice when needed, and follow guidelines to safeguard our community. Treating COVID-19 akin to the flu underscores our commitment to collective well-being during this challenging season. Documentation from a healthcare provider or third party to support the use of sick time will be required when employee's use of earned sick time: 1. exceeds 24 consecutively scheduled work hours; 2. exceeds three (3) consecutive days on which the employee was scheduled to work; 3. occurs within two (2) weeks prior to an employee’s final scheduled day of work before termination of employment, except in the case of temporary employees; 4. occurs after 4 unforeseeable and undocumented absences within a 3-month period; or 5. for employees aged 17 and under, occurs after 3 unforeseeable and undocumented absences within a 3-month period. Required documentation must be submitted to Human Resources within seven (7) days of the absence. Additional time will be allowed for good cause shown.
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
CORE VALUE OF THE MONTH Diversity Makes Us Stronger.
The beauty and potential of our learners lies in their diversity. We respect, value, and celebrate differences in race, ethnicity, religion, gender, sexual orientation, abilities, backgrounds, and experiences, as well as perspectives and opinions. As a community, we strive to be reflective and representative of the learners we so proudly serve. It is through rich diversity that we will together achieve greatness.
GOLDEN COMPASS AWARD CALL FOR NOMINATIONS
We will continue the presentation of our monthly Golden Compass Award! As we know, the Bay Path Golden Compass Award is intended to highlight a small but mighty act of how our colleagues are working to bring our Core Values to life. All community members are encouraged to nominate a peer they want to commend for being intentional when applying the Bay Path Core Values to their work and relationships.
4 WAYS TO HAVE HEALTHY CONVERSATIONS ABOUT RACE Presented by Afrika Afeni Mills
Click here for the video
The link to submit your nomination is HERE. If you're new to the University, consider reviewing the Core Values section on the BPU Community Page. Here you'll find.... The Core Values Resource Hub History of the Golden Compass Award Previous Recipients of the Golden Compass Interested in serving as a Core Values Ambassador? Email us at corevalues@baypath.edu.
Learning how to have productive conversations about race is a necessary part of the human experience. Educator Afrika Afeni Mills says the best place to start is in the classroom because the earlier these skills are taught, the fewer biases there are to unlearn. She shares four actionable lessons to help people overcome their fear and take on these conversations at any age.
BPU Anti-Discrimination & Anti-Harassment Policy Bay Path is committed to providing an environment that is free of discrimination and harassment, for all community members. In the fall an updated AntiDiscrimination & Anti-Harassment Policy was shared. The recording Anti-Discrimination & Anti-Harassment Policy presentation is available for your review. To view this training, please click the following link: Anti-Discrimination & Anti-Harassment Policy Log in Instructions: Log in to the archival server with your BPU single sign-on credentials (email and password) but do not include @bayapth.edu in your username.
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
Golden Compass Award Winner for February!
Erin Boutin Assistant Director of Student Academic Support Services Nominated by: Molly Orr, Student Success & Retention Specialist Erin Boutin deserves a Golden Compass Award for her outstanding dedication and hard work in planning and executing a college readiness curriculum for the students of the College Readiness Boot Camp. Her commitment to the mission of extending the reach BPU's ALLI Program is truly commendable. Erin's tireless efforts have not only benefited the students directly involved in the program but also contributed to the broader educational goals of the institution. Her passion for education and her ability to create impactful curricula make her an invaluable asset to our university, and she undoubtedly deserves recognition for her contributions.
Learn more about our Core Values on our dedicated page on the Bay Path Community Portal, where you can access the valuable resources we are crafting for all members of our community!
Group benefits
Help handling life’s ups and downs Life can be unpredictable. And it’s not always easy. So it’s a big deal to know there’s help available when you need it. That’s what the employee assistance program (EAP), provided by Magellan Healthcare, is all about. With an EAP, you and your family have access to free, confidential resources to help handle life’s everyday— and not so everyday—challenges. Use of the program isn’t reported to your employer.
Services for you and your family Your EAP offers these services to help you and your family deal with the big and little things: • LifeMart Discount Center, with savings on a variety of products and services • Health and wellness articles, guides, webinars, and podcasts • Online assistance with elder care, child care, and other family life resources • Help with teen and adolescent issues • Tips on parenting and grandparenting • 24/7 consultation with licensed mental health professionals and referrals to supportive resources* • Digital solutions to support emotional well-being for depression, anxiety, sleep, substance misuse, chronic pain, stress, mindfulness and meditation, and more
Help when and where you need it—day or night Life’s challenges don’t always happen during regular business hours. That’s why you and your family have 24/7 access to your EAP. 800-450-1327 International: 4504 TTY: 711
800-662-
MagellanAscend.com When you create an account, use Principal Core for the company name.
* You’re responsible for any fees resulting from referrals outside the EAP, including those associated with medical benefits.
Help is just a click or call away—24/7 Online: MagellanAscend.com Enter Principal Core for the company name Call: 800-450-1327 | TTY: 711 International: 800-662-4504 Your employee assistance program is provided by Magellan Healthcare.
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
HEALTH & WELL-BEING INITIATIVE FREE Yoga with Andrea! Hybrid yoga classes with Andrea Cordis, who is a certified yoga instructor, will take place weekly from 5:30 PM 6:30 PM at the Breck Fitness Center Dance Studio as well as on Zoom on the following days: Monday, February 5th, 2024 Monday, February 12th, 2024 Monday, February 26th, 2024 Monday, March 11th, 2024 Monday, March 18th, 2024 Monday, March 25th, 2024 Monday, April 1st, 2024 Monday, April 8th, 2024 Monday, April 15th, 2024 Monday, April 22th, 2024 Monday, April 29th, 2024 Monday, May 6th, 2024 Monday, May 13th, 2024 Monday, May 20th, 2024
For virtual access, Click here!
Where Your Health Matters Webinar: Eating For a Healthy Heart (for all employees) Heart disease doesn't discriminate and may not show many symptoms. Join WebMD to learn the risk factors of heart disease and how they vary across communities. Take away strategies to modify your lifestyle for a stronger, healthier heart including nutrition tips. Feel free to ask questions! Date: Thursday, February 8 Time: 12:00 – 1:00 p.m. EST Register: Here Earn: 50 Healthy Choices points (for HNE members) and a raffle entry for a 1 in 5 chance to win a $50 Target gift card* Click here to learn more about each webinar this year and to register. Employees can also watch on their own time and fill out the webinar completion form to earn 50 Healthy Choices points.
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
HEALTH & WELL-BEING INITIATIVE
For more tips on Health & Well-Being visit the Core Values Resource Hub or the Core Values Padlet sponsored by Hatch Learning Commons
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
HEALTH & WELL-BEING INITIATIVE Magellan Wellness Webinars
Retirement: Getting Started Tuesday, February 13th at 12:00PM | 3:00PM When mid-to-late career, a critical step towards a solid retirement plan is creating and establishing savings goals. Knowing there are many competing needs for the dollars you save, we’ll review goal-setting strategies that can help you stay on track. Learn about estimating how much you may need to save by the time you retire, calculating the amount to invest each month, and retirement options. Smart Tax Moves: Understanding Tax Returns Thursday, February 29th at 12:00PM | 3:00PM This event is designed to help you better understand and feel more confident about the tax filing process. Learn about the basics of tax returns, such as determining your filing status and calculating your taxable income, and more advanced topics like tax deductions and credits. We’ll also explore the different types of tax returns, including federal and state returns, and how to file each one. TEENAGER AND YOUNG ADULT MENTAL HEALTH AWARENESS Wednesday, February 14th, at 2:00PM
TIAA Financial Webinars
Opening Doors to the Future Save in a 529 college savings plan Thursday, February 1st, 3:00 PM - 4:00 PM Planning on supporting a child, a grandchild, another loved one, or yourself through college? Join us to learn how to invest in a 529 plan—a state-sponsored plan that provides tax-advantaged savings for college costs. Click here to register! Inside Money Managing Money and Debt Tuesday, February 6th, 12:00 PM - 1:00 PM Everyone talks about a budget, but how many of us actually use one? Most people have some debt, but how many of us understand its effects on our lives and futures? Let us show you the real impact of budgeting and debt—and how to help make your money work for you. Click here to register! She’s got it A Woman’s Guide to Saving and Investing Thursday, February 15th, 2:00PM - 3:00PM Women face unique challenges when saving for retirement, such as making less, working fewer years and living longer. Let us show you how smart saving and investing techniques can help you overcome these obstacles to a secure and successful retirement. Click here to register!
In this webinar, you will learn how to: Describe mental health versus mental illness. Discuss common challenges with teens and young adults. List ways parents and loved ones can help.
Gaining Insight Navigating Debt Consolidation & Understanding the Mortgage Process Wednesday, February 21st, 1:00PM - 2:00 PM Join our upcoming webinar to learn how to manage debt more effectively and how debt consolidation works. We’ll break down the process of obtaining a mortgage with an overview of each step, starting with how to find the right loan from a credible lender. Click here to register!
HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
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COMMUNITY HAPPENINGS BLACK HISTORY MONTH LUNCHEON
COMMUNITY LUNCHEON SCHEDULE 2024 Black History Month Luncheon Thursday, February 15, 2024 Blake Dining Hall Employee Appreciation Day Luncheon TBD Academic Achievement Day Luncheon Tuesday, April 9, 2024 Blake Dining Hall Pride Celebration TBD Juneteenth Celebration TBD
Save the Date! Join us for Bay Path University Night on February 24th, where Bay Path will be recognized with the CHD (Center for Human Development) Game Changer Award by the organization. We are offering special discounted tickets priced at $16 in the defense zone for this event. It promises to be an exciting night! Don't miss out on this opportunity to enjoy the event together. Secure your tickets by scanning the QR code or calling 413-417-2289.
BPU Discount
Cheryl’s Celebration Cookie Pail 291251
Cheryl’s Celebration Gift Tower 291261
Tower of Treats Valentines Day Gift 26786X
Thank You Gift Tower 259951
Easter Sweets Gift Box 27062X
Tins With Pop Personalized Silver Tin TWP800PP
Thank You Gift Box C23802
Enter promotion code HDHW0038 at checkout. Enjoy special savings from the 1-800-FLOWERS.COM®family of brands.
*Save 20% on your purchase of regularly priced product when you shop atHarryandDavid.comand enter code HDHW0038. Discount willappear during checkout when ordering online. Product purchase is exclusive of taxes and shipping and processing charges and excludes sale, discounted, and clearance-priced items as well as the purchase of gift cards and wine products. Shipping and processing charges are based on the regular price of merchandise. Offer cannot be used in stores or on previous purchases. Offer may not be combined with any other promotional discount or offer. Not valid on orders of $2,500 or more; for orders of $2,500 or more, contact the Corporate Sales Division at800 248 5567for any applicable discounts or promotions. Some items may be restricted and cannot be combined with a discount or promotion code. Void where prohibited by law. Not valid if transferred, copied, purchased, sold, or bartered. No cash value. Offer valid through April 15, 2024.
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
HUMAN RESOURCES TEAM
Ashley Pereira Assistant VP for People & Culture
Meghan Rosenberger HR Business Partner
Brenda Fletcher
Responsible for: Strategy HR Operations Compensation Employee Relations Core Values
Responsible for: Recruitment Onboarding Performance Evaluations Training Employee Relations
Responsible for:
HR Generalist
Benefits & Retirement PFML/FMLA Workers Compensation Operations Manual
FINANCE DEPARTMENT
Colby Cabral HRIS Specialist
Christine Fager HR Coordinator
Responsible for: Responsible for: HR Information Job Postings Systems Onboarding New Hires Reporting New Adjunct Faculty Data Requests Background Checks HR Metrics Assistance I-9's Compliance
Jeannette Mojica HR Support Specialist Responsible for: General Assistance HR Communications HR Newsletter HR Events Special Projects
Lori Moccio Payroll Supervisor Responsible for: Payroll Procedures and Process Updates Adjunct Contracts Payroll Management Direct Deposit Requests & Changes Paid Time Off (PTO)
If you have any questions or concerns, please contact HR@baypath.edu
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HUMAN RESOURCES NEWSLETTER | FEBRUARY 2024
WE WANT TO HEAR FROM YOU! The Human Resources Newsletter is a great way to get reminders as well as to advertise your own news to the rest of your colleagues. If you have something you would like to have included in next month’s newsletter, be sure to send an email to hr@baypath.edu so that we can add your information to the issue.