HUMAN RESOURCES NEWSLETTER
OCTOBER 2024
Table of Contents
Overview
From the Office of HR
Pg 2-4, Important Updates
Performance Evaluation Schedule Change!
University Closed Tuition Exchange Program
Higher Ed Benefit Program Exclusive
Samsung Savings Human Resources Office Relocation
Pg 5, Professional Development
Communication & Resiliency
Intro to Google Workspace
Pg 6 -8, Health & Well-Being Initiative
National Breast Cancer Awareness Month
National Physical Therapy Month
TIAA Financial Webinars
Magellan Wellness Webinars
Health New England Webinars
Free Yoga with Andrea!
Pg 9 -10, Community Happenings Election Program Event
How it Works: The Power of Your Vote Explained
Hybrid Hispanic Heritage Month Luncheon
Hybrid Halloween Luncheon
Pg 11 -12, HR & PAYROLL TEAMS, & Contact Us
From the Office of Human Resources
October is upon us, bringing a host of exciting updates and events! We’ve implemented a Staff Performance Evaluation Schedule Change, so please take a moment to review the new deadlines to ensure a smooth evaluation process. Additionally, the HR Office has officially relocated to 17 Emerson we can’t wait to share details about our upcoming Open House to connect with everyone in person in our new space!
This month presents valuable opportunities for growth, including the Tuition Exchange Program and we are excited that our very own colleagues, Dr. Jennifer Wade, Dr. Ruth Lahti, and Erin Boutin will be facilitating professional development sessions for all us (see pg 4 for more information).
As we recognize National Breast Cancer Awareness Month and National Physical Therapy Month, we invite you to join us in supporting these important causes. Celebrate with us at the Hybrid Hispanic Heritage Month Luncheon and our festive Hybrid Halloween Luncheon.
Don’t forget, Golden Compass Nominations are now open submit your nominations and look forward to the announcement of October’s winner!
Let’s make this October a month of connection and growth!
-1:30 PM
IMPORTANT UPDATES
Performance Evaluation Schedule Change!
2024
Staff
Performance
Evaluations Important Dates to Know
October 28th: Performance Evaluations Begin
October 28th- November 15th: Employees complete and submit Self-Evaluations.
November 18th- December 13th: Managers Complete Evaluations. Manager & Employees Meet to Discuss Evaluation & Employees Sign Off on Evaluations.
December 13th: All Evaluations Signed and Completed in Hirezon.
IMPORTANT:
All staff hired prior to July 1, 2024 should receive a 90 day evaluation and an annual evaluation. All staff hired July 1st, 2024 or later should complete a 90 evaluation in the appropriate time frame.
More information will be coming soon from HR@baypath.edu. You can also visit https://one.baypath.edu/pages/performance-evaluation-forms for more information.
Tuition Scholarship Programs IMPORTANT UPDATES
We are pleased to announce that Bay Path University offers two fantastic programs to help full-time employees provide educational assistance for their dependents. Through the Tuition Exchange (TE) and the Council of Independent Colleges (CIC) Tuition Exchange Programs, your dependents have access to tuition scholarship opportunities at hundreds of colleges and universities nationwide! Eligible employees and dependents are encouraged to apply for both programs to increase their chances of securing a scholarship.
Important Updates and Changes for Academic Year 2025-2026!
Application Process
1.
No more paper!
TE and CIC initiated a new entirely online application system to be used now for the 2025-2026 academic year applications and for existing 2024-2025 scholarship recipients
2. Recertification
Students/employees who are currently on a tuition scholarship do not need to initiate an annual application for re-certification.
3. New Application Deadline: October 31, 2024
Bay Path’s application deadline for employees/dependents for tuition scholarships to accommodate policy and system integrations.
To learn more about the tuition scholarship programs please visit HR Portal
TE for Families FAQ
Participating TE Schools
Learn more about CIC programs
IMPORTANT UPDATES
Higher Ed Benefit Program Exclusive
Samsung Savings
Samsung would like to provide the students and employees of Bay Path University exclusive member discounts on the entire Samsung portfolio including laptops, tablets, Galaxy phones, televisions, home appliances, smart watches, and just about anything else with a Samsung logo.
This added value Higher Education Offers Program provides discounts up to 30% with free shipping! Many higher education institutions take advantage of this program!
It’s easy to sign up at with your .edu or school-affiliated email address: https://www.samsung.com/us/shop/offerprogram/education/#easysignup
Human Resources Office Relocation
Practices to Cultivate Team Trust and Belonging
We are excited to announce that HR has officially moved to our new location at 17 Emerson!
Stay tuned for more details, as we will be hosting an Open House soon! We look forward to staying connected with everyone and will be scheduling office hours and additional opportunities to meet.
If you have any questions, feel free to reach out at HR@baypath.edu, and we look forward to seeing you at our new location!
PROFESSIONAL DEVELOPMENT
Professional Development
Communication & Resiliency: Practices to Cultivate Team Trust and Belonging
Wednesday, October 2nd
3:30-5 PM (Eastern Time)
In this scenario-based, small-group practice session, facilitators Dr. Jennifer Wade and Dr. Ruth Lahti will illustrate powerful communication strategies for teams, particularly during change and uncertainty. Drawn from Brene Brown's influential work on leadership, this learning session will highlight the importance of vulnerability, risk-taking, building trust, active listening, and empathy. When members communicate in ways that demonstrate these priorities, individuals and teams are more resilient-able to thrive amidst change, uncertainty, and even setbacks.
Location
Zoom - Click here for link
Facilitators
Dr. Jennifer Wade, Executive Director & Special Assistant to the President, for Diversity, Equity, Inclusion and Belonging
Dr. Ruth Lahti, Dean, School of Education, Psychology & Humanities
Brought to you by Human Resources Academic Affairs
Diversity, Equity, Inclusion and Belonging
Intro to GoogleWorkspace Professional Development
Wednesday, October 23rd 1-2 PM (Eastern Time)
Join us for a training session on Google Workspace designed to help employees get familiar with essential tools like Gmail, Google Drive, Docs, and Calendar. We will cover best practices for collaboration, organization, and streamlining daily tasks. Whether you ' re new to Google Workspace or looking to sharpen your skills, this training will provide practical tips and hands-on exercises. This training will enhance productivity and help you master the tools you use every day.
Location
Zoom -to be announced soon
Facilitator
Erin Boutin Director of Hatch Learning Commons
Brought to you by Human Resources Hatch Learning Commons
HEALTH & WELL-BEING INITIATIVE
National Breast Cancer Awareness Month
About 1 in 8 women in the U S will be diagnosed with breast cancer during their lifetime Treatments work best when breast cancer is caught early. That’s why it’s important to get screened regularly for the disease if you’re 40 or older. It’s equally as important to know the signs and symptoms of breast cancer.
Signs and symptoms: Any changes to the look or feel of your breasts shouldn’t be ignored. It’s always best to let your primary care provider know if you’re having any of the following possible signs or symptoms of breast cancer:
A lump or thickening in or near a breast or in the underarm area.
A change in the size or shape of a breast, or a dimple or puckering in the skin of a breast.
Fluid, other than breast milk, leaking from a nipple, especially if the fluid is bloody or leaks from only one breast.
Skin irritation or changes anywhere on a breast, nipple or areola.
Pain in a breast, especially if the pain doesn’t go away.
Learn more about breast cancer at www.cdc.gov/cancer/breast.
Breast cancer screening: Mammograms can help find breast cancer early. A mammogram is a lowdose xray exam of the breasts to look for changes that are not normal. A mammogram allows the physician to have a closer look for changes in breast tissue that cannot be felt during a breast exam Baystate Health offers online self-scheduling for mammograms for their patients at BaystateHealth.org/Mammo or call (413) 794-2222.
Talk to your doctor: If you have questions about your breast cancer risk, talk with your primary care provider or specialist about your screening options. Check your health plan information for breast cancer screening coverage.
National Physical Therapy Month
Each October, National Physical Therapy Month raises awareness about the numerous benefits of physical therapy It’s also a wonderful opportunity to recognize and appreciate the transformative work that physical therapists, physical therapist assistants, and students do every day. For more information
HEALTH & WELL-BEING INITIATIVE
TIAA Financial Webinars
Protecting your savings: How to Recognize and Prevent Account Takeover Schemes
Tuesday, October 1st, 1:00 PM - 2:00 PM
An account takeover can put your retirement savings and other financial accounts at risk. This webinar will cover topics that will help you protect your savings and future.
Click here to register!
Quarterly Economic and Market Update
Wednesday, October 9th, 12:00 PM - 1:00 PM
Hear from the experts in our Wealth Chief Investment Office about key drivers of the markets and economy that are impacting investors
Click here to register!
Understanding Health Savings Accounts (HSAs)
Wednesday, October 17th, 2:00 PM - 3:00 PM
HSAs can do more than cover current healthcare expenses. Learn how this unique account can support your needs over time.
Click here to register!
Myth-Busting: Planning and Managing Healthcare Expenses
Wednesday, October 23rd, 3:00 PM - 4:00 PM
Learn more about your Medicare, Health Savings Account and long-term care benefits for today and tomorrow.
Click here to register!
Wellness Webinars
Estate Planning: Financial Basics
Tuesday, October 8th, 2024 - 12:00 PM | 3:00 PM
Many people put off estate planning until it's too late. We'll provide practical tips for creating a plan that reflects your values and goals. We'll cover various financial factors and tools that can help protect your assets and ensure your wishes are carried out – like wills, trusts, powers of attorney, and healthcare directives. Join us to learn how you can start securing your legacy today.
Social Drinking versus Problem Drinking: What's the Difference?
Wednesday, October 9th, 2024 - 2:00 PM
1. Explain what feeling “stuck” means.
2. Discuss what causes us to feel “stuck.”
3. Discover strategies to move forward and improve wellbeing.
Smart Money Moves: Holiday Planning
Thursday, October 31st, 2024 - 12:00 PM | 3:00 PM
The holidays are a time for celebration but can also bring stress and financial strain. We'll look at the financial side of holiday planning and provide ideas for keeping your budget in check while enjoying the festive season. Learn about budgeting for gifts and entertainment, and get tips for finding deals and leveraging technology. We'll discuss thoughtful gift-giving strategies, hosting a gathering on a budget, and avoiding debt..
HEALTH & WELL-BEING INITIATIVE
Health New England Webinars
Where Your Health Matters Webinar: Aerobic Exercise and Flexibility
Discuss why balance and fall prevention are important for longevity and identify how to prevent falls and balance issues. This webinar will provide exercises to incorporate daily to help with balance and injury prevention.
Date: Thursday, October 10th, 2024
Time: 12:00 – 1:00 p.m.
Register: Here
Earn: 50 Healthy Choices points (for HNE members) and a raffle entry for a 1 in 5 chance to win a $50 Target gift card*
Click here to learn more about each webinar this year and to register. Employees can also watch on their own time and fill out the webinar completion form to earn 50 Healthy Choices points.
Free Yoga with Andrea!
Click here for the Zoom link
Election Program Event
Tuesday, October 8 - National Voter Education Week:
AMPLIFY Your Voting Knowledge! Honor Program Tabling
11 am - 1 pm, Blake Tables
Hosted by the Bay Path University Honors Program, students, faculty, and staff will have the opportunity to obtain information and resources related to voter registration, voting by mail, absentee ballots, and swag items.
AMPLIFY Your Voting Knowledge! Student Government Association (SGA) Informational Session for the United States Presidential Elections
6 pm ET, Online Event Only
Hosted by the Bay Path Student Government Association, students, faculty, and staff are invited to participate in a virtual event that will hone in on voting resources for the United States Presidential Elections that are available to them. Resource links and prizes will be provided.
Registration and To Join Zoom Meeting: https://baypath.zoom.us/j/95788312092?pwd=ID6sJkxwOZ4Rak5xKIAdQpWVYKEuXO.1
How it Works: The Power of Your Vote Explained
Tuesday, October 15th, 2024
Ashley Pereira AVP for People & Culture
Responsible for: Strategy Operations
Total Rewards Payroll Budget Employee Relations
Megan Pierson HR Generalist
Responsible for:
Employee Engagement
Professional Development
Educational Assistance Operations Manual
Offboarding
HUMAN RESOURCES TEAM
Meghan Rosenberger HR Business Partner
Responsible for: Talent Management Recruitment Onboarding Performance Evaluations
Colby Cabral HRIS Specialist
Responsible for: HR Information Systems Reporting Data requests
HR Metrics Assistance
Lidon Weatherly Senior HR Manager
Responsible for: Operations
Employee Relations & Compliance
Employee Development Benefits & Wellness
Christine Fager HR Coordinator
Responsible for: Job Postings Onboarding New Hires New Adjunct Faculty Background Checks I-9 Compliance
Brenda Fletcher Benefits Specialist
Responsible for: Benefits & Retirement
PFML/FMLA
Short & Long Term Disability Workers Compensation
Jeannette Mojica HR Support Specialist
Responsible for: General Assistance
HR Communications
HR Newsletter
HR Events Special Projects
PAYROLL DEPARTMENT
Responsible for:
Payroll Procedures and Process Updates
Adjunct Contracts Payroll
Management
Direct Deposit Requests & Changes
Paid Time Off (PTO)
The Human Resources Newsletter is a great way to get reminders as well as to advertise your own news to the rest of your colleagues.
If you have something you would like to have included in next month’s newsletter, be sure to send an email to hr@baypath.edu so that we can add your information to the issue. WE WANT TO
Responsible for: Payroll Procedures and Process Updates
Adjunct Contracts Payroll Management
Direct Deposit Requests & Changes
Paid Time Off (PTO)
Lori Moccio Payroll Supervisor (BPU)
Shih Chi Chang Payroll Accountant (CC)