Human Resources Newsletter ~ September 2023

H U M A N R E S O U R C E S N E W S L E T T E R

SEPTEMBER 2023

TABLE OF CONTENTS

Pg 1 - Overview

From the Office of HR

Pg. 2 & 3 - Important Updates

Performance Evaluations Coming Soon Important COVID-19 Updates: Sick Leave Policies and Guidelines

Pg. 4 - Core Values

Core Value of the Month

Call for Core Values Ambassadors

Golden Compass Award Nominations

Pg. 5 - Health & Wellness Initiative

Employee Yoga

Health New England Wellness Events

Magellan Healthcare Webinars

Pg. 6 - Professional Development

TIAA Financial Education Webinars

Educational Assistance Program

Pg. 7 - Community Happenings

Blake Dining Hall Operation Update Community Luncheon Schedule 20232024

Pg. 8 - Human Resources Team Profile

Pg. 9 - Contact Us

FROM THE OFFICE OF HUMAN RESOURCES

Greetings Bay Path and welcome back to any community members that we missed over their summer hiatus! We are so glad to have a full parking lot again as the campus thrives when our students are back on the grounds with us.

As per usual, we have lots of updates and deadlines for you to make note of as we sail full force into the fall. For starters, it is that time of year again! Time for your annual performance evaluation. While our office will be sending out important information and instructions via email, page 2 will give you an overview of what is to come in the next few months. We will also be sharing some updates on the University’s Covid-19 and sick leave policies per the Covid-19 Task Force to ensure that we keep our community’s health and well-being at top of mind.

Speaking of community are you interested in becoming a Core Values Ambassador? See page 4 to fill out an application! While you ' re at it, don't forget to nominate a fellow colleague for next month's Golden Compass Award to commend them for all of their hard work in making the Bay Path community the very best it can be.

Thanks to our partners at Health New England, Magellan Healthcare, and TIAA, we are pleased to offer you complimentary personal and professional development trainings. Another great benefit to be aware of is our employee educational assistance program which you can read more about on page 6.

Lastly, get your calendars out and save the dates for this year’s monthly community luncheons! See the full schedule of events on page 7.

That's all for this month! We sincerely hope that you enjoy the September edition of the HR newsletter As always, happy reading!

IMPORTANT UPDATES PERFORMANCE EVALUATIONS

COMING SOON!

IMPORTANT NOTICE

All staff hired prior to July 1, 2023 should receive an evaluation.

All staff hired July 1st or later should complete a 90 evaluation in the appropriate time frame.

The Human Resources Department will be putting together guides on all things you need to know regarding the performance evaluation process. There will be a manager version and an employee version. This information will be emailed to you and made available to you via the Human Resources page on Pathify. Be on the lookout for more information from hr@baypath.edu!

IMPORTANT UPDATES

IMPORTANT COVID-19 UPDATES: SICK LEAVE POLICIES AND GUIDELINES

On August 24, 2023, John Stankiewicz, Director of Public Safety, shared an important update via email. We would like to share information for employees on what to do if you test positive for COVID-19 and highlight important recommendations from the COVID-19 Task Force.

All employees, regardless of vaccination status, are encouraged to seek medical care if they are experiencing symptoms associated with COVID-19 to ensure that they are cleared to return to campus. All individuals, regardless of vaccination status, are encouraged to wear a high-quality mask when around others and in indoor spaces if experiencing symptoms associated with COVID-19, even mild symptoms.

Any employee who tests positive for COVID-19 should manage their isolation and discharge independently by following the CDC guidelines on isolation:

Isolation length is dependent on your test date and symptoms. You are required to be isolated for at least five (5) days from the onset of your symptoms or your positive test date (even if you do not have symptoms). If you have no symptoms or your symptoms are resolved after five (5) days, you can return to work and end your isolation.

You may return to work, but must continue to wear a mask around others for five (5) additional days. You may remove your mask on day 11.

If you need to go into isolation, you must use your sick leave. According to our policy, employees who are absent due to medical illness for more than 3 days must submit a doctor's note to HR. If you have accumulated long-term sick leave, you may use it to cover the five-day isolation period, but approval requires the submission of a doctor's note.

After you have ended isolation and your COVID-19 symptoms have returned or worsened, restart your isolation at day 0. Remember that you'll need to provide a doctor's note for the duration of your absence from work. If you have questions regarding your isolation timeline, please contact Human Resources @ HR@baypath.edu.

The benefits of the COVID-19 vaccination are well established with respect to protection against severe illness, which is why the COVID-19 Task Force highly recommends that community members receive the bivalent booster even though it is not required for the 2023-2024 academic year. Bay Path University will continue to be a masksupportive and mask-friendly community. Individuals, including those at high risk, should feel free and comfortable to wear a mask whenever and wherever they wish.

Complimentary rapid tests will be available at the following locations:

Health Services / First floor Theinert Hall: Monday-Friday, 10:00 a.m - 4:00 p.m. Dean of Students' Office, Breck’s Student Life Office: Monday-Friday 9:00 a.m. - 4:00 p.m.

Hatch Library: Monday-Friday, Monday-Friday 9:00 a.m -9:00 p.m. Saturday-Sunday 9:00 a.m. - 5:00 p.m. The Ryan Health Science Center: 9:00 a.m. - 4:00 p.m.

We encourage every member of our community to remember that our own personal choices often impact people around us, including those who may be more vulnerable than ourselves. If you believe you have been exposed to COVID-19 or are feeling unwell, please follow CDC guidelines to care for yourself and those around you.

CORE VALUE OF THE MONTH

OUR LEARNERS COME FIRST

When our learners succeed, we succeed. Being student-centered is our mission, our passion. So we champion them to achieve extraordinary things. The decisions we make, the data we analyze, the priorities we follow...we must always ask "how does this further our vision for learner success?" Click here to watch a video about ways we can lower the barriers to higher education access and increase student enrollment and retention.

CALL FOR CORE VALUE AMBASSADORS GOLDEN COMPASS AWARD NOMINATIONS ARE OPEN

The Core Values Committee is charged with developing and implementing key actions to ensure that Bay Path University's Core Values are strategically maintained and upheld and that all members of the Community have every opportunity to embrace and celebrate our shared Values.

This will be accomplished by:

Activating Core Values Ambassadors

Recognizing individuals who embody the Core Values.

Incorporating the Core Values into the employee life cycle.

Encouraging dialogue and continuous review of the Core Values.

Assessing the impact the Core Values have on the BPU Community, both individually and collectively.

As you may know, last October, Bay Path officially launched its Core Values Committee. Since then, comprised of four sub-committees, each designated to a different area, from student support, to health and wellness, to University branding and marketing, to DEIB, our Ambassadors worked diligently to carry out their efforts in each respective area. After a brief summer hiatus, the committee is now re-convening and is happy to welcome aboard new members!

To submit an application to become an Ambassador, please fill out the following application. If you are selected to join, your supervisor will be notified and must approve your participation in this effort.

The Bay Path Golden Compass Award is a monthly award, presented at our Community Luncheons, that highlights a small but mighty act of working to bring our Core Values to life. The nomination process is simple - consider it a virtual comment box for your coworkers. All community members able are encouraged to submit a peer they want to commend for being intentional with applying the Bay Path Core Values to their work and relationships. See someone exemplifying “We Pledge to Foster Inclusion and Belonging”? Drop a note in the virtual nomination box letting us know. Notice someone making an active choice to promote diversity or innovation? Drop a note in the virtual nomination box letting us know. The form is quick, fast, and requires minimal information. We hope you’ll use it often.

We know that the good work is underway, and the nomination form is officially open. Who have you noticed living our Core Values?

CLICK HERE to access the nomination form!

HEALTH & WELLNESS INITIATIVE

EMPLOYEE YOGA

Hybrid yoga classes will take place weekly from 5:306:30 PM at the Breck Fitness Center Dance Studio as well as on Zoom on the following days:

Monday, September 11, 2023

Monday, September 25, 2023

Monday, October 2, 2023

Monday, October 16, 2023

Monday, October 23, 2023

Monday, October 30, 2023

Monday, November 6, 2023

Monday, November 13, 2023

Monday, November 20, 2023

Monday, November 27, 2023

Monday, December 4, 2023

Monday, December 11, 2023

Monday, December 18, 2023

For virtual access, click here!

HEALTH NEW ENGLAND WELLNESS EVENTS

Take a bite into a healthier lifestyle to start the Fall season!

Meal Planning Made Easy

Thursday, September 14, 2023, @12:00 PM

Learn the benefits of cooking meals at home through financial savings and healthier living. Take away tips and tricks to reduce meal prep time: creating a weekly meal plan, grocery lists, time management techniques, and building on your plan over time. Anyone who watches the webinar will be entered into a raffle for a $25 Amazon Gift Card. Click here to register now!

Additionally, in the spirit of national organic harvest month, remember to take advantage of your wellness reimbursement benefit to pay for all of your farm share purchases this upcoming fall!

MAGELLAN HEALTHCARE WEBINARS

Planning for College 101

Tuesday, September 12, 2023

The costs of attending college continue to increase, so planning is imperative. This class will discuss different types of college savings accounts and review the financial aid process. It may be important to get funds from as many sources as possible, so we’ll review scholarships, grants and loans. Get ready to leave this class better prepared to establish and fund your college savings goals.

CLICK to register for the 12:00 PM (EST) session! CLICK to register for the 3:00 PM (EST) session!

Becoming a Mental Health Ally

Wednesday, September 13, 2023, @2:00 PM (EST)

Mental health allies are people who understand the isolating, often debilitating discomfort of mental health problems. Such allies create safe spaces where others can feel comfortable discussing their mental states and seeking treatment. In this session you will learn: how to define what it means to be a mental health ally, how to help someone who is struggling, and how to foster a positive environment.

CLICK to register!

Choosing Your Benefits: What to Fund & Why?

Thursday, September 28, 2023

Many of us wonder which employee benefits are best for us and how much money we should be allocating to them. This class looks at the big picture of employer benefits and how to consider which options are right for you and your family. Learn more about how they work and the advantages they can provide, so that you can feel better equipped to make your benefit choices.

CLICK to register for the 12:00 PM (EST) session! CLICK to register for the 3:00 PM (EST) session!

PROFESSIONAL DEVELOPMENT

TIAA FINANCIAL EDUCATION WEBINARS

Attention to Detail ~ Financial Finishing Touches for Women

Thursday, September 7th, 2023, at 2:00 PM

Managing your financial success can often present a new set of challenges and complications. In this webinar, we’ll explore key ways to stay in control of the portfolio you’ve accumulated and show you how to evaluate your current plan and progress.

CLICK HERE to register now!

The Starting Line: Beginning to Save for Retirement

Tuesday, September 12th, 2023, at 3:00 PM

When you’re just starting out in your career, it can be hard to think about retirement. Finding a balance between meeting your current financial needs and saving for far-off financial goals can be challenging. But the truth is, there’s no time like the present to save for the future We’ll help you get ahead of your retirement saving with some tools and information you can use right now.

CLICK HERE to register!

Make the Move Toward Long-Term Financial Security

Wednesday, September 20th, 2023, at 12:00 PM

For anyone halfway down the road to retirement, this webinar is a critical checkpoint. It reviews the keys to successful money management and shows you how to juggle current financial demands with future retirement saving strategies. The goal is to make sure you’re on the path to lifelong financial security.

CLICK HERE to register!

Avoiding Fraud & Scams: Learn How to Protect Yourself and Others

Tuesday, September 26th, 2023, at 3:00 PM

Fraud and scams related to retirement assets are on the rise, and their effects can be devastating. Scammers know how to exploit current events and add new twists to well-known ruses to steal your money. In this valuable webinar, you’ll learn how to recognize the warning signs so you can protect yourself and others.

CLICK HERE to register!

EDUCATIONAL ASSISTANCE PROGRAM

At Bay Path, we are deeply committed to nurturing ongoing growth and professional development among our employees, in line with our core value of Innovation and Excellence Drive Us. Our comprehensive educational assistance program is specifically designed to support and empower our employees as they pursue higher education and expand their skill sets.

Through this program, our employees gain access to a wide range of benefits for themselves and their families. We firmly believe that investing in our employees' educational pursuits not only fosters their personal and professional growth but also plays a pivotal role in driving the overall success of our institution.

While Bay Path offers a plethora of programs to choose from, the following programs have start dates as early as September 5, 2023! Now is the time to get your applications in for a Fall Session 1 start.

Classes Beginning Tuesday, September 5, 2023: Creative Writing Nonfiction (MFA)

Classes Beginning Monday, October 30, 2023: Accounting (MS)

Applied Data Science (MS)

Cybersecurity (MS)

Educational Leadership Doctorate (EDD)

Higher Education Administration (MS)

Leadership & Negotiation (MS)

Master of Business Administration (MBA)

Nonprofit Management & Philanthropy (MS)

Strategic Fundraising & Philanthropy (MS)

CLICK HERE to apply today!

Once completed, please make sure your application is signed by both your supervisor and respective Vice President. When all signatures are present, please email the document to hr@baypath.edu for review.

COMMUNITY HAPPENINGS

BLAKE DINING HALL OPERATIONS UPDATE

Blake Dining Hall Hours:

Monday - Friday

Breakfast 7:30am - 10:00am

Lunch 11:30am - 1:30pm

Dinner 5:00pm - 7:00pm

Saturday and Sunday

Brunch 11:00am - 1:30pm

Dinner 5:00pm - 7:00pm

Blake Dining Hall is an eat in dining experience. When entering the Blake Dining Hall, you will swipe your ID card at the cashier station. You may pay cash/charge for your meal if you do not have a meal plan.

Breakfast: $6.95

Brunch / Lunch: $9.50

Dinner: $12.25

Once you have swiped your card or paid for your meal, you may help yourself to all you can eat from our various stations and sit and enjoy your meal. When you have finished eating, please clear your table and return your plates to the dish room window.

For students, faculty and staff that wish to eat outside of the dining hall, you may purchase a membership in the Green To-Go Container Program. Please stop by the dining services office for more information.

Remember to log onto to your Bay Path Portal to check your meal plan usage and balance!

COMMUNITY LUNCHEON SCHEDULE 2023-2024

Annual Community Day BBQ

Tuesday, August 29, 2023

Campus Day Luncheon

Tuesday, September 12, 2023

Hispanic Heritage Month Luncheon

Wednesday, October 11, 2023

Halloween Luncheon

Tuesday, October 31, 2023

Gratitude Luncheon

Wednesday, November 15, 2023

Employee Recognition Ceremony & Holiday Luncheon

Tuesday, December 19, 2023

Health & Well-Being Matter Luncheon

Thursday, January 25, 2024

Black History Month Luncheon

Thursday, February 15, 2024

Employee Appreciation Day Luncheon

Friday, March 1, 2024

Academic Achievement Day Luncheon

Tuesday, April 9, 2024

Juneteenth Luncheon

Wednesday, June 12, 2024

HUMAN RESOURCES TEAM

Ashley Pereira

Assistant VP for People & Culture

Responsible for:

Strategy

HR Operations

Compensation

Employee Relations

Core Values

Meghan Rosenberger

HR Business Partner

Responsible for:

Recruitment

Onboarding

Performance Evaluations

Training

Employee Relations

Colby Cabral

HRIS Specialist

Responsible for:

HR Information Systems

Reporting

Collecting Employee Data

Data Requests

HR Metrics Assistance

FINANCE DEPARTMENT

Lisa Berezin

HR Assistant (PT)

Responsible for:

Job Postings

Onboarding New Hires

New Adjunct Faculty

Background Checks

I-9's Compliance

Lori Moccio

Payroll Supervisor

Responsible for:

Payroll Procedures and Process Updates

Adjunct Contracts Payroll Management

Direct Deposit Requests & Changes

Paid Time Off (PTO)

If you have any questions or concerns, please contact HR@Baypath.edu

WE WANT TO HEAR FROM YOU!

The Human Resources Newsletter is a great way to get reminders as well as to advertise your own news to the rest of your colleagues.

If you have something you would like to have included in next month’s newsletter, be sure to send an email to hr@baypath.edu so that we can add your information to the issue.