Buckingham Friends School Phased School Reopening Health and Safety Plan Each school entity must create a Health and Safety Plan, which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan. Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.
DRAFT - August 5, 2020
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Table of Contents
Health and Safety Plan.................................................................................................. 3 Type of Reopening ..................................................................................................................4 Pandemic Coordinator/Team ...................................................................................................5 Key Strategies, Policies, and Procedures ................................................................................7 Cleaning, Sanitizing, Disinfecting and Ventilation .................................................................8 Social Distancing and Other Safety Protocols ....................................................................11 Monitoring Student and Staff Health ...................................................................................23 Other Considerations for Students and Staff ......................................................................31 Health and Safety Plan Professional Development ................................................................35 Health and Safety Plan Communications...............................................................................37
Health and Safety Plan Summary .............................................................................. 38 Facilities Cleaning, Sanitizing, Disinfecting and Ventilation....................................................38 Social Distancing and Other Safety Protocols........................................................................38 Monitoring Student and Staff Health ......................................................................................39 Other Considerations for Students and Staff..........................................................................40
Health and Safety Plan Governing Body Affirmation Statement............................. 41
This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.
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Health and Safety Plan: BUCKINGHAM FRIENDS SCHOOL All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:
The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning, whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue. Large gatherings are prohibited. The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.
Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school operations and potential adjustments throughout the school year. Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen. This means that your school entity should account for changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of the phase requirements as needed.
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Type of Reopening Key Questions
How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in place? How did you engage stakeholders in the type of re-opening your school entity selected? How will you communicate your plan to your local community? Once you reopen, what will the decision-making process look like to prompt a school closure or other significant modification to operations?
Based on your county’s current designation and local community needs, which type of reopening has your school entity selected? Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern). Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning). Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks). Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning). Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening): On or after September 9, 2020
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Pandemic Coordinator/Team Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff, students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and Responsibilities”:
Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan; Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the event of a confirmed positive case or exposure among staff and students; or Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision-making regarding response efforts in the event of confirmed positive case.
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Individual(s)
Pandemic Team Roles and Responsibilities (Options Above)
Stakeholder Group Represented
Nancy Sandberg
Academic Coordinator
Co-Pandemic Coordinator
Paul Lindenmaier
Head of School
Co-Pandemic Coordinator
Fran Cagle
Administrative Assistant
Both
Karen Kemp
Teacher/Technology Admin.
Both
Chris Searle
Finance and Operations
Both
Falecia Wasicko
School Nurse
Both
Doug Haigh
Finance and Operations
Plan Development
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Key Strategies, Policies, and Procedures Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools. For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. You can use the key questions to guide your domain summary. For each requirement within each domain, document the following:
Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order. Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during the time period the county is designated as green. If implementation of the requirement will be the same regardless of county designation, then type “same as Yellow” in this cell. Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school system is prepared for effective implementation. Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the requirement. Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or other stakeholders require professional development?
In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.
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Cleaning, Sanitizing, Disinfecting, and Ventilation Key Questions
How will you ensure the building is cleaned and ready to safely welcome staff and students? How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-19? How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and student safety? What protocols will you put in place to clean and disinfect throughout an individual school day? Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the training be provided? How will preparedness to implement as a result of the training be measured?
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Summary of Responses to Key Questions:
Requirements * Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)
Action Steps under Yellow Phase Track daily building usage Daily cleaning by cleaning contractor to include disinfecting and sanitizing after school hours of bathrooms and high touch areas
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Chris Searle, Director of Finance & Operations; Maintenance staff; Classroom teachers
Targeted deep cleaning of these areas on a daily basis following established Custodial Services protocols for enhanced cleaning during cold and flu season Disable all water fountains except for bottle filling stations
Materials, Resources, and or Supports Needed All materials needed are already secured. The school will continue to procure necessary supplies to ensure buildings are properly cleaned. Cleaning Products (i.e.: Rejuvnal, Q.T.3, etc.) Cleaning Supplies Electrostatic Sprayers Masks Gloves
PD Required (Y/N) Y – Professional Development on best practices is a regular and ongoing part of the job for the custodial department. BFS will continue providing appropriate training to our custodial staff.
School will provide large pump containers of hand sanitizers throughout all buildings, readily available for all students and employees, including 4 large pump containers per classroom, as well as wallmounted dispensers outside bathrooms Students will be trained in proper hand washing procedures and provided time to wash hands before eating
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Any shared equipment, laptops, iPads and other educational materials wiped down daily Ongoing daily inspections of areas scheduled for use by lead maintenance person and/or Director of Finance & Operations Other cleaning, sanitizing, disinfecting, and ventilation practices
Each of our buildings has a different air circulation/ventilation system and needs. We have reviewed with our HVAC contractors the methods appropriate for each system. They include: air scrubbers, electronic air cleaners, UV air purifiers, air ionizers and energy recovery ventilation systems. All of them will be installed prior to the start of school. All fourteen of the HVAC units in our geothermallycooled and heated Main building, and the HVAC systems in the gym and Jane Jackson House are being upgraded, and new air introduction/handling units are being installed in our Lower School classrooms and the Art and Music Classrooms. Interior doors to remain open to increase air flow/circulation when possible.
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Social Distancing and Other Safety Protocols Key Questions
How will classrooms/learning spaces be organized to mitigate spread? How will you group students with staff to limit the number of individuals who come into contact with each other throughout the school day? What policies and procedures will govern use of other communal spaces within the school building? How will you utilize outdoor space to help meet social distancing needs? What hygiene routines will be implemented throughout the school day? How will you adjust student transportation to meet social distancing requirements? What visitor and volunteer policies will you implement to mitigate spread? Will any of these social distancing and other safety protocols differ based on age and/or grade ranges? Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be provided? How will preparedness to implement as a result of the training be measured?
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Summary of Responses to Key Questions:
Requirements * Classroom/ learning space occupancy that allows for 5 - 6 feet of separation among students and staff throughout the day, to the maximum extent feasible
Action Steps under Yellow Phase Students will be afforded 5-6 feet of separation between desks in classrooms to the maximum extent feasible. Rows will be staggered to enhance distancing. Excess/extraneous furniture will be removed from classrooms to promote maximum distancing Desks will be staged to face in the same direction, or students will be directed to sit on only one side of tables to limit face-to-face seating.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Chris Searle, Director of Finance and Operations;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
Paul Lindenmaier, Head of School; Nancy Sandberg, Academic Coordinator Classroom teachers
Students will be assigned seating/desks. Outdoor spaces, including use of tents will be used as often as is appropriate to maintain distance requirements during periods of instruction and other group activities. When and where feasible, meetings will be conducted virtually.
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Requirements * Restricting the use of cafeterias and other congregate settings, and serving meals in alternate settings such as classrooms
Action Steps under Yellow Phase
Action Steps under Green Phase
Same protocols as Yellow phase As the School does not have a cafeteria, students will eat snack and lunch in their homerooms, sitting at desks that are distanced and all facing the same way. To provide a minimum of 6’ distance between students during lunch, half the class be outside for recreation time while the other half is eating in the classroom. The two groups will switch halfway through the period.
Lead Individual and Position
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Classroom teachers
N/A
N
Students will wash hands before and after eating. Students will be instructed in the proper removal of face coverings, which they will retain on their person using a lanyard or other similar means to prevent the coverings from being dropped/discarded. Students will cover desks with paper toweling and avoid placing food directly on desk surface. Desks to be cleaned and sanitized after eating. All snack and lunch food will be brought from home. Sharing of food and drink will be prohibited. All refuse will be returned to lunchboxes and taken home or placed in lid-less trash receptacles.
Students will be encouraged to bring their own water bottles, and snacks, and will be prohibited from sharing with peers or employees.
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Water will be available for students who forget to bring their water bottle.
* Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices
* Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs
Employees who are not on duty during snack and lunch periods will use alternate spaces in addition to the Faculty Room to ensure capacity is not exceeded. School nurse will push into classes Same protocols as Yellow phase to review best practices for hand washing and personal hygiene. Adequate time and materials will be provided to support prescribed hygiene practices.
Falecia Wasicko, School Nurse Classroom Teachers
Soap Water Paper Towels Hand Sanitizer
Y
Signage on hygiene best practices
N
All individuals will wash hands before and after eating, before and after using the restroom, before and after recreational periods/recesses. Divisions will have assigned bathrooms for their use. Abundant signage will be posted around the various school buildings, in classrooms, hallways and bathrooms, regarding proper wearing of masks, washing hands and other hygiene best practices, as well as regarding avoiding clustering and maintaining required distancing.
Same protocols as Yellow phase
Chris Searle, Director of Finance and Operations; Falecia Wasicko, School Nurse Fran Cagle, Administrative Asst.
Where possible and needed, signage, floor markings, cones or other devices will be used to indicate traffic flow, restriction. Signs to remind/reinforce staying home when ill will also be posted. Each building will be assessed to ensure that proper signage is posted.
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Requirements * Identifying and restricting nonessential visitors and volunteers
Action Steps under Yellow Phase Only students and schooldesignated employees will be permitted to enter the school buildings during the school day.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Fran Cagle, Administrative Assistant
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Communication to parent/guardians
N
Visitors to campus during the school day will be limited to parents, guardians or legal caregivers, and delivery personnel, but they will not be permitted to enter the school buildings. All visitors must wear masks and maintain social distancing. Visitors will only be permitted in the external main office in the trailer for emergencies and/or child pick up (ex: picking up a sick child). All deliveries and student belongings drop-offs will be made to the main office in the external trailer. Parent/guardian pick-up of students (due to illness, appointments or other reasons) will be from the external main office. No volunteers will be permitted inside the school buildings. Thus, volunteers will not be permitted to participate in classroom events.
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Attendance at any and all assemblies will be restricted to students and employees. When feasible, virtual attendance by parents/guardians, etc. will be arranged.
All meetings between school personnel and parents/guardians will be conducted via phone or virtually via Zoom.
* Handling sporting activities for recess and physical education classes consistent with the CDC Considerations for Youth Sports
A log of visitors will be kept to facilitate contact tracing if required. There will be no organized games at recess unless they can be carried out while maintaining social distancing (minimum of 6’) and limiting physical contact (e.g. a modified version of basketball knock-out or Frisbee golf).
Same protocols as Yellow phase
Nancy Sandberg, N/A Academic Coordinator
N
Classroom teachers; duty teachers and administrators
Physical education classes will be part of the BFS program plan. All equipment will be sanitized after each use. Students will wear face masks when engaging in all P.E.-related sporting activities and/or games, unless the activity or game is structured to always permit at least 6’ of distancing between students while engaging in the activity or game. Students wash/sanitize hands before and after engaging in all P.E.-related sporting activities and/or games.
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Limiting the sharing of materials among students
There will be no communal or shared school supplies. All students will be asked to bring or be provided with their own supplies for all activities.
Same protocols as Yellow phase
Classroom teachers
N/A
N
Students will be asked to limit materials they carry to and from school each day to backpacks and lunchboxes. Contents of these should also be minimized to needed devices, texts, notebooks, etc. Library books (from Main Library or from classroom libraries) will be isolated for 24 hours before being checked out to students. Student belongs such as coats and other outerwear, backpacks and lunchboxes to be stored in cubby rooms and in their personal desk area. Going to cubby rooms will be limited throughout the day and scheduled/monitored at arrival and dismissal times.
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Requirements Staggering the use of communal spaces and hallways
Action Steps under Yellow Phase Building usage will be scheduled to lessen student interactions during transitions. Traffic flow will be designated with divisions and posted signs reminding students of the need to maintain social distance will serve to curtail clustering of students in hallways.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Nancy Sandberg, Academic Coordinator;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
Karen Kemp, Teacher
Employees will be asked to observe capacity limits in common spaces such as the copier area and the faculty room. To reduce traffic, specific groups will use identified dedicated entrances and exits. Arrival and dismissal times for different groups will be staggered and managed as possible. Students and employees will adhere to distancing and wearing of face coverings during arrival and dismissal times.
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Adjusting transportation schedules and practices to create social distance between students
Parents who do not wish to have their child participate in onsite programming will be provided the option to have their student virtually attend to receive academic instruction. School districts that provide busing will take responsibility for having students maintain distancing on buses and observing other health and safety protocols, and limit interaction of students. Bus drivers or other personnel will prescribe further protocols such as requiring family members to sit on the same seat. Students will wear face coverings while riding on a bus.
Same protocols as Yellow phase
Nancy Sandberg, Academic Coordinator;
N/A
N
Karen Kemp, Teacher; Fran Cagle, Administrative Assistant
Best practices during arrival of buses and boarding of buses at dismissal will be outlined. Best practices during student drop-off at arrival and pick-up at dismissal will be outlined.
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Requirements Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students
Action Steps under Yellow Phase All classrooms have been assessed for and the best arrangement that maintains required distancing and capacity has been determined. Separate additional rooms have been designated for each class in Middle and Upper School grades for use, if needed, during classes that are taught in sections, such as math and world languages.
Action Steps under Green Phase Smaller assemblies (for three classes at a time) may take place in areas such as the gym or auditorium where students can be socially distanced and wear face coverings if the requirement to limit gatherings to <25 individuals is modified by state and local authorities.
Lead Individual and Position
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Nancy Sandberg,
N/A
N
Academic Coordinator; Classroom teachers;
No assemblies or large group gatherings will be permitted. Students will remain with their class and will not be intermingled with students in other classrooms as much as possible. Specials classes will be held in the homerooms when feasible. Exceptions will include music, P.E., art, and shop classes. Protocols for music, P.E., art, and shop classes will be made clear to all students, and safe travel that avoids clustering and maintains distancing to and from those classes will be monitored.
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Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified schoolyear calendars
N/A
N/A
N/A
N/A
N
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Requirements Other social distancing and safety practices
Action Steps under Yellow Phase Continue to reassess procedures for all areas to ensure the safety of students and employees are at the forefront. After-school sports such as soccer will be cancelled, as well as other group activities such as clubs. Field trips will be limited or suspended. The Schoolâ&#x20AC;&#x2122;s Safety Committee will meet on a regular basis to review and schedule the practice of safety drills and to assure that such drills are carried out in keeping with social distancing requirements.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Paul Lindenmaier, Head of School;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
Nancy Sandberg, Academic Coordinator; Chris Searle, Director of Finance and Operations; Classroom teachers
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Monitoring Student and Staff Health Key Questions
How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness? Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon arrival to school)? What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has been exposed to an individual confirmed positive for COVID-19? Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students? What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you accommodate staff who are unable to uncomfortable to return How will you determine which students are willing/able to return? How will you accommodate students who are unable or uncomfortable to return? When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local Health and Safety Plan? Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be provided? How will preparedness to implement as a result of the training be measured?
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Summary of Responses to Key Questions:
Requirements * Monitoring students and staff for symptoms and history of exposure
Action Steps under Yellow Phase Parents will be asked to take their child(ren)’s temperature and screen for symptoms of COVID-19 each morning before sending them to school. Parents will be asked to keep children with a fever and/or symptoms home from school.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Falecia Wasicko, School Nurse
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
In classrooms with high-risk students, a nurse will conduct temperature checks each day. Employees will be asked to take their own temperature (<100.4°) and self-screen for symptoms of COVID-19 each morning before arriving to work. Employees and students will be required to stay at home if they: Have a fever that is 100.4° or higher Have experienced cough, shortness of breath, sore throat, vomiting, diarrhea within the past 72 hours Have someone in their family who has cough, shortness of breath, sore throat, vomiting, diarrhea within the past 72 hours Had close contact in the past 14 days with anyone who tested positive for COVID-19, is in the process of being tested, or is selfisolating because of a suspected COVID-19 infection
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Each day, the first teacher (e.g. first period, home room, classroom teacher) that comes in contact with students will remind students of the signs and symptoms of COVID-19 with reminders to go to the nurse immediately if feeling symptomatic. Throughout the day, teachers will observe students to gauge if any appear to be unwell. Teachers may send any student to the nurseâ&#x20AC;&#x2122;s office if illness and/or symptoms are observed. The nurse will evaluate and/or take the temperature of any individual who presents with symptoms, and take next steps to contact parents if needed. The nurse will refer to the following table of symptoms:
Group A 1 or more symptoms
Group B 2 or more symptoms
Fever (100.4 or higher) Cough Shortness of breath Difficulty breathing
Sore throat Runny nose/congestion Chills New lack of smell or taste Muscle pain Nausea or Vomiting Headache Diarrhea
Students and employees will stay home if they: ď&#x201A;ˇ
Have one or more symptoms in Group A OR
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ď&#x201A;ˇ ď&#x201A;ˇ
Have two or more symptoms in Group B OR Are taking fever-reducing medication.
Closely monitor daily absence rates of students and employees. Post signs at main entrances requesting those persons (students or employees) who have been symptomatic with fever, cough, or other symptoms of COVID-19 do not enter the building(s). Enforce that students and employees stay home if they have tested positive for COVID-19, have symptoms of COVID-19, or have had recent close contact/exposure to another person with COVID-19 until they have been cleared to return to school.
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Requirements * Isolating or quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure
Action Steps under Yellow Phase In the event of a student or employee becoming symptomatic during the school day, Head of School and school nurse will be contacted. Any individual (student or staff) who becomes sick during the school day or demonstrates symptoms after a history of exposure should be sent to or report immediately to the nurse’s office (in the exterior portable nurse’s office).
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Paul Lindenmaier, Head of School;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
Classroom teachers; Falecia Wasicko, School nurse; Chris Searle, Director of Finance and Operations
Every effort will be made to isolate the ill individual from others, until the student or staff member can leave the school. The infirmary area of the nurse’s office will be used to temporarily house sick individuals
If the individual is a student, the parent/guardian will be contacted immediately, and arrangements will be made for the student to be picked up. If the individual is a student, the parent/guardian/known adult who picks up the student will not be permitted to enter the nurse’s area. The nurse will escort the student out the door to release him/her. The parent/guardian of the ill individual will be asked to contact their physician or appropriate healthcare professional for direction regarding next steps (e.g. COVID testing). If tested positive, the ill individual must follow criteria (see below) for returning to school.
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Immediately close areas of the building that the symptomatic individual was present. Notification of maintenance staff and cleaning company who will enact disinfecting protocols. Notification of Director of Finance and Operations.
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Requirements * Returning isolated or quarantined staff, students, or visitors to school
Action Steps under Yellow Phase Individuals who have been sick with COVID-19 or who have been isolating after exposure may return in a minimum of 10 calendar days from the original onset date of symptoms or exposure. The 10 days must include 24 hours of no fever and with improving symptoms. They will be required to provide clearance from the BCHD. No testing is required (Source: Dr. Damsker, BCHD) Student or employee will not be permitted to return unless they have received additional clearance from a physician with a medical note that they are not contagious.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Falecia Wasicko, School Nurse;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
N/A
N
N/A
N
Fran Cagle, Administrative Assistant
Student or employee must also not present any signs of COVID-19 including: having a temperature that is under 100.4°, limited coughing, shortness of breath; no sore throat, vomiting, or diarrhea within the past 72 hours.
Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols
Students must see nurse upon returning to school prior to entering any other school space. Decisions regarding school closure and/or changes in safety protocols will be made in consultation with the BCHD. Changes to safety protocols and school closures will be communicated via the BFS website, Constant Contact, and School Messenger.
Same protocols as Yellow phase
DeeDee Snyder, Communications Coordinator; Paul Lindenmaier, Head of School
Communications to classmates/employees of positive cases will respect individual privacy (ex: HIPPA, FERPA, etc.).
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Other monitoring and screening practices
N/A
N/A
N/A
N/A
N
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Other Considerations for Students and Staff Key Questions
What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students? What special protocols will you implement to protect students and staff at higher risk for severe illness? How will you ensure enough substitute teachers are prepared in the event of staff illness? How will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality learning opportunities, as well as supports for social emotional wellness at school and at home?
Summary of Responses to Key Questions:
Requirements * Protecting students and staff at higher risk for severe illness
Action Steps under Yellow Phase High-risk students will be provided the opportunity to work or learn remotely.
Action Steps under Green Phase High-risk students will be provided the opportunity to learn remotely.
Lead Individual and Position Paul Lindenmaier, Head of School;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Face masks
N
Face Shields
Consideration will be given to provide high-risk employees with the opportunity to work remotely, if such work is in demand/available. School Counselor conducting testing will do so using face coverings.
Chris Searle, Director of Finance and Operations;
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Requirements * Use of face coverings (masks or face shields) by all staff
* Use of face coverings (masks or face shields) by older students (as appropriate)
Action Steps under Yellow Phase All employees will be required to wear masks, or be behind Plexiglas when interacting with students, visitors or other employees at a distance of 6 feet or less. Our school considers that face shields alone are not adequate face coverings. We strongly prefer masks and suggest that masks may be used with a face shield or other face covering. Students will be required to wear masks/coverings at all times when riding in a school bus, and when at school. We strongly prefer masks and suggest that masks may be used with a face shield or other face covering. Face shields alone will be permitted on a case by case basis or when wearing a mask poses health or safety issues.
Action Steps under Green Phase Same protocols as Yellow phase
Same protocols as Yellow phase
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Chris Searle, Director of Finance and Operations
Face masks
N
Paul Lindenmaier,
Face masks
Lead Individual and Position
Plexiglas
N
Head of School; Classroom teachers
Students will be provided with periodic face mask/covering breaks, during which students are to maintain 6â&#x20AC;&#x2122; of distance. The following exemptions to wearing face masks apply: - when wearing a mask is prevented by a medical condition - when eating or drinking while spaced at least 6â&#x20AC;&#x2122; apart
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- when engaged in an outdoor or P.E. activity in which participants are maintaining 6â&#x20AC;&#x2122; of distance (e.g. during face mask/covering breaks) - when wearing a face mask/covering creates an unsafe condition in which to operate equipment or execute a task
Unique safety protocols for students with complex needs or other vulnerable individuals
Staff working with students who require hand-over-hand instruction will wear gloves.
Same protocols as Yellow phase
Nancy Sandberg, Academic Coordinator;
Gloves
N
Face masks
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Requirements Strategic deployment of staff
Action Steps under Yellow Phase BFS will employ essential staff on site and utilize virtual meetings when possible.
Action Steps under Green Phase Same protocols as Yellow phase
Lead Individual and Position Chris Searle, Director of Finance and Operations;
Materials, Resources, and or Supports Needed
PD Required (Y/N)
Plexiglas
N
Zoom
The need for Plexiglas installation will be considered for high traffic areas such as receptionist/secretarial desks in offices.
We will assure enough staff members are on hand during arrival and dismissal times.
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Health and Safety Plan Professional Development The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires professional development, document the following components of your professional learning plan.
Topic: List the content on which the professional development will focus. Audience: List the stakeholder group(s) who will participate in the professional learning activity. Lead Person and Position: List the person or organization that will provide the professional learning. Session Format: List the strategy/format that will be utilized to facilitate participant learning. Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the requirement. Start Date: Enter the date on which the first professional learning activity for the topic will be offered. Completion Date: Enter the date on which the last professional learning activity for the topic will be offered. Topic
BFS Summer Health and Safety Plan Information Session, to include: Screening and Reporting procedures Technology Training Cleaning, disinfecting and sanitation practices Maintaining social distancing Social/emotional health
Lead Person and Position
Audience BFS teachers and Falecia Wasicko, administrators School Nurse;
Session Format
Materials, Resources, and or Supports Needed
Virtual meeting Handout Zoom via Zoom
Start Date August 17, 2020
Completion Date August 28, 2020
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Topic
COVID-19 prevention and hygiene best practices
Audience Teachers Students
Lead Person and Position Falecia Wasicko, School Nurse
Session Format Individual classroom presentations
Materials, Resources, and or Supports Needed Paper towels Soap Water
Completion Date
Start Date
September 6, 2020
September 9, 2020
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Health and Safety Plan Communications Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community. Topic
BFS Health and Safety Plan
BFS Athletic Health and Safety Plan
Audience Administrators Coaches Custodians Maintenance Parents Teachers Secretaries Students
Parents Student-athletes
Lead Person and Position
Nancy Sandberg, Academic, Coordinator;
Mode of Communications
Virtual communication
School website Email Handout Constant Contact
Virtual communication
School website Email Handout Constant Contact
Paul Lindenmaier, Head of School Tonia Maschi, Director of Athletics; Coaches
Start Date
Completion Date
August 14, 2020
August 28, 2020
Nancy Sandberg, Academic Coordinator Remote Instruction Election Communication Plan
Parents Students
Paul Lindenmaier, Head of School;
Virtual communication
August 21, 2020
Constant Contact
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Health and Safety Plan Summary: Buckingham Friends School Anticipated Launch Date: On or after September 9, 2020
Facilities Cleaning, Sanitizing, Disinfecting and Ventilation Requirement(s) * Cleaning, sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)
Strategies, Policies and Procedures All activity on BFS campus will be scheduled in advanced and tracked to limit opportunities for group interaction. The school will use the established cold and flu season cleaning protocols throughout the year. Drinking fountains will be disabled; only bottle-filling stations will be used. Hand sanitizer will be widely available throughout all buildings. Regular inspections of utilized areas will be completed to ensure safety.
Social Distancing and Other Safety Protocols Requirement(s) * Classroom/learning space occupancy that allows for 5-6 feet of separation among students and staff throughout the day, to the maximum extent feasible * Restricting the use of common eating areas and other congregate settings, and serving meals in alternate settings such as classrooms * Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices * Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs
Strategies, Policies and Procedures Students will be separated in classrooms by 5-6â&#x20AC;&#x2122; to the maximum extent feasible. All individuals will bring their own snack and lunch food to school from home. Students will eat in classrooms. All students and staff will be asked to bring water bottles. Sharing of food, water bottles or other supplies will be prohibited. BFS nurse will conduct hand washing and personal hygiene training. Each building will have signage about wearing masks and best practices for hygiene. Visitors will be prohibited in buildings, except parents who come to the main office to pick- up their children. Entrances and exits used will be identified for specific groups, and staggered arrivals and dismissals will be used to the greatest extent possible. Online instruction will be available for those who do not feel comfortable with attending in person.
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Requirement(s) * Handling sporting activities consistent with the CDC Considerations for Youth Sports for recess and physical education classes Limiting the sharing of materials among students Staggering the use of communal spaces and hallways Adjusting transportation schedules and practices to create social distance between students Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students
Strategies, Policies and Procedures
Students will either be asked to bring needed materials such as scissors, tape, glue, markers, etc. from home or teachers will provide individual “kits” of such commonly used materials to each student to limit the sharing of such items among students. Each grade will have the use of an extra room to accommodate split groups for instruction in world languages, math groups and other such uses. Recesses will be staggered to limit the number of students using playground spaces. Students will remain in assigned cohorts during recesses.
Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars Other social distancing and safety practices
Monitoring Student and Staff Health Requirement(s) * Monitoring students and staff for symptoms and history of exposure * Isolating or quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure * Returning isolated or quarantined staff, students, or visitors to school
Strategies, Policies and Procedures Parents and employees will take temperatures and screen for COVID-19 symptoms each day. All students and employees are required to stay home if they are experiencing symptoms, have someone in their immediate family experiencing symptoms, or if they have had close contact with someone who has, is suspected to have, or is self-isolating for COVID-19 in the past 14 days. Individuals who become sick at school will be isolated and sent home. Sick individuals will be required to get a doctor’s note and be asymptomatic to return to school. Notifications to families will respect HIPPA and FERPA.
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Requirement(s) Notifying staff, families, and the public of school closures and within-school- year changes in safety protocols
Strategies, Policies and Procedures Any such decisions will be made in consultation with the BCHD and will be communicated via the BFS website, Constant Contact, and School Messenger.
Other Considerations for Students and Staff Requirement(s) * Protecting students and staff at higher risk for severe illness * Use of face coverings (masks or face shields) by all staff * Use of face coverings (masks or face shields) by older students (as appropriate)
Strategies, Policies and Procedures Remote learning will be an option for teachers and students. Masks, face shields or Plexiglas barriers will be required for employees. Students will be required to wear masks under yellow, and required to wear masks under green, unless doing so would endanger their health. Staff members who need to work with students using hand-over-hand instruction will use Zoom or conference calls will be used whenever possible for meetings.
Unique safety protocols for students with complex needs or other vulnerable individuals Strategic deployment of staff
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Health and Safety Plan Governing Body Affirmation Statement The Board of Directors/Trustees for Buckingham Friends School reviewed and approved the Phased School Reopening Health and Safety Plan on August 5, 2020.
The plan was approved by consensus, in the manner of Friendsâ&#x20AC;&#x2122; decision-making processes:
X
Yes No
Approved by the Buckingham Friends School Board on: August 5, 2020
By:
(Signature* of Board Clerk)
Michael Godshall (Print Name of Board Clerk)
*Electronic signatures on this document are acceptable using one of the two methods detailed below. Option A: The use of actual signatures is encouraged whenever possible. This method requires that the document be printed, signed, scanned, and then submitted. Option B: If printing and scanning are not possible, add an electronic signature using the resident Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.
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