Beechwood Park School
Cross-Country Event 2025
Race Information
Teams will consist of up to six runners with the top four to score.
On the start line, teams will need to line up in single file with the fastest runner at the front.
Boys and girls will run together but will finish in different funnels (boys - blue, girls - red).
Each school will need a member of staff at the finish line to collect their team’s finishing numbers, calculate, and place in the team envelopes provided. Chaperones will then return these to the results desk.
Timings
13:45 - 14:15 Registration
14:15 Staff Briefing
14:30 U9 Race
14:50 U11 Race
15:20 U13 Race
15:45 Presentations
16:00 Finish Events Timings
Individual medals will be awarded to the first three runners in each race. Team medals will be awarded to the winning boys’ and girls’ teams in each age group. The winning team will also receive a school trophy to be engraved and returned the following year.
Clothing and Footwear
All runners are encouraged to wear suitable footwear for the race. We would recommend spikes, football boots or trail trainers as the whole course is over grass or through woodland. However, if the ground is frosty, trainers may be most suitable. Please wear school kit for easy identification where possible. We recommend plenty of warm layers for before and after running. Please come wearing kit as there are not enough changing areas to cater for everyone.
Logistics
Parking for minibuses will be in the main car park at the front of the school.
Parking for spectators will be along the side of the drive. Marshals will be there to guide you. It will be busy - car sharing is encouraged.
Presentations will take place at approximately 15:45 by the results desk.
Parents’ Tea will be served on the back lawn outside the main dining room between 14:00 and 16:00.
Pupils’ teas will be boxed and available for schools to collect at the gazebos from registration onwards.
In the event of a fire alarm, runners will be required to line up in their school teams on the back field. Visitors will be required to congregate there too.
In case of inclement weather and the event having to be cancelled, schools will be notified by email as soon as we have made the decision, ideally this will be on the day, before 12:00.
Course Maps and Planned Timings
14:30: U9s (approx. 1600m)
Blue finishing numbers.
Runners must be at the start for the race briefing at 14:25.
14:50: U11s (approx. 2000m)
Yellow finishing numbers.
Runners must be at the start for the race briefing at 14:45.
15:20: U13s (approx. 2600m)
Red finishing numbers.
Runners must be at the start for the race briefing at 15:15.
Safety
The event is being photographed and will be shared on social media. Please ensure that anyone who should not be photographed is easily identifiable in a fluorescent training bib and starts on the inside of the track.
Runners will be briefed at the start line and warned of any potential hazards. Any hazardous branches and tree roots will be clearly marked with white paint. The course will be clearly marked out with arrows on the floor (white for all runners, blue for U9, yellow for U11 and red for U13). Marshals will be present to guide.
First Aid will be available next to the results desk in the gazebo on the back field.
Beechwood Park Sports Staff will have radios.
Please ensure any of your runners with asthma or allergies have their necessary medication. We are a nut free school, therefore please do not bring food containing nuts on-site. While we warmly welcome assistance dogs, we kindly remind visitors that other dogs are not permitted on site. Thank you for your understanding and cooperation.
