Board positions by Caitlin Marjorie

wedding professionals association of central oregon

2017

BOARD POSITIONS 1

WPACO BOARD POSITIONS

WHY RUN?

he Wedding Professionals Association

board position.

of Central Oregon is a fast growing 501(c)6 nonprofit association whose

We have learned over the past 2 years that a diverse

mission is to provide networking

board is crucial to our sucess. Whether youâ&#x20AC;&#x2122;ve been

and educational opportunities to its members

in the wedding business for decades or just a year,

and promote Central Oregon as the best place

you have a point of view that is necessary to serving

in the world to get married. The association is

all members to the best of our ability.

only as strong as its board. The current board has given 2 years of their time and talents to build the

Serving on the board is a time commitment and

association from the ground up. Now we need you

it takes dedication, but the benefit for you, your

to help it continue to thrive and grow.

business and the larger community is well worth it. The association started as just a few dedicated

Being a part of the WPACO board means you are

individuals and has grown exponentially in the past

a leader in our industry. You have the opportunity

2 years. We hope you will consider a leadership role

to meet new vendors, help shape our direction

at this crucial time for our community.

and build a strong and supportive community. Board members give of their time and talents to

Best,

not only serve the whole, but to elevate their own

Caitlin Gallivan-Gaertner

professional skills and businesses. We know that

Board Chairperson

while we may go faster alone, we can go farther

Gallivan Photo

together. Help us go far, and consider running for a

Do we have you on the hook yet?

1) Have a few hours a week

If yes, contine reading ... thereâ&#x20AC;&#x2122;s a

to dedicate to association

lot more great info here.

business.

Being a WPACO board member

It doesnâ&#x20AC;&#x2122;t take up a ton of time,

means giving of your time and

but each position comes with

energy to benefit the community.

certain responsibilities. Check

Great board candidates:

out the board member job descriptions for more detailed info on time commitment.

“Serving on the board of WPACO has helped my business, as I was a relative newcomer to the wedding industry. Not only did it help me to understand the industry better, but it helped me connect to so many vendors in the area.” - Erica Swantek of Erica Swantek Photography

IS THIS RIGHT FOR ME?

2) Enjoy working in

4) Can go with the flow and are

collaboration.

great at problem solving.

Our board members do a lot of

Being on the board means

committee work and each voice

you share responsibility for the

is crucial to the process. Ideal

association’s efforts. A great

board members like working

board member is able to pitch

with others on projects and

in and help out in areas outside

handle conflict professionally.

their purview when needed.

3) Want to serve for the benefit

5) Want to be leaders in the

of the whole, not just for

community.

personal gain. As a board member, you’re a I get it. We all need our business

leader in our industry. This comes

to thrive to be able to make a

with responsibility. Our board

living. Board members are willing

members take great pride in

to give of their time and talents

being leaders and take their

for a year in order to benefit the

positions and responsibilities

whole.

seriously.

NOW IS THE TIME TA K E T H E L E A P

AND BE A LEADER

GENERAL RESPONSIBILTIES

Monthly Mettings

Committee Wo r k

Pitching In

As a board member you will be

There will be times when a board

month during off season. Board

on 1 or 2 committees depending

member has an emergency

members

on your position. Committee

and they will need others to

attend all monthly meetings

work can happen in person or

help out. All board members

unless there is an unavoidable

virtually. Board members are

should be willing to pitch in

conflict. We ask that members

expected to participate equally

and help out when necessary.

commit to meetings and not

with their committee members.

The

Board

meets

are

once

expected

miss more than 2 during their term.

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No. 5

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BOARD CHAIR

The Board Chair is ultimately the responsible party for the association and its efforts. They ensure that policies are followed, create and update budgets, help guide the direction of the association and ensure board members have the proper support to complete their tasks.

Time committment: 2-3 hours per week

Duties include: •

Creating and updating budgets

•

Ensuring the association follows all laws and regulations

•

Works with the treasurer to file taxes

•

Monitors progress of board members and provides necessary support

•

Signs checks, keeps WPACO debit card

•

Files appropriate licensing and registration paperowork

•

Runs WPACO board meetings and oversees committee work

•

Handles member and board member greivances

EDITORIAL DIRECTOR/ VICE CHAIR The Editorial Director is responsible for creating, curating and collecting content for Bend Bridal Guide and CentralOregonWeddingPros.com. They are also responsible for posting that content to the websites. This position oversees the Social Media Director to ensure that content is being put onto our social media platforms. In the event that the Chairperson must be absent, or resigns, the Vice Chair resumes the duties of the Chairperson.

Time commitment: 3-4 hours per week

Duties include: •

Creating, curating and collecting content for Bend Bridal Guide and the WPACO member site.

•

Uploading blogs and other content to both of our websites.

•

Works with the social media director to create effective social media campaigns in line with our content.

•

Resumes duties of the Board Chairperson if they are absent or resign

•

Works with members to encourage submissions of content

SOCIAL MEDIA DIRECTOR/ S E C R E TA R Y

The Social Media Director is responsible for assisting the Editorial Director in creating an effective online media presence for Bend Bridal Guide and WPACO.

Time commitment: 2-3 hours per week

Duties include: •

Working with the Editorial Director to create a social media plan

•

Posting to our Instagram, Facebook and other social media accounts regularly

•

Responds to inquiries from our bridal audience via our social media platforms

•

Assists the Development director in creating social media campaigns for WPACO events

•

Assists in designing and executing our wedding expo booth

•

Seeks out blog content and Instragram posts from our members and reposts that content

•

Engages with our members on social media

•

Takes minutes at WPACO board meetings and uploads to the WPACO shared drive promptly

MEMBERSHIP DIRECTOR Our Membership Director is the face of our organization to our membership. It is the responsibility of the membership coordinator to assist members with the application process, answer questions, address concerns with the Board Chair and keep detailed records about our membership. Time commitment: 2-3 hours per week

Duties include: •

Keep and update detailed list of members, pending members and potential members with contact information and payments

•

Assist potential members with membership applications

•

Answer potential member inquiries and answer member questions

•

Assist members in handling association grievances

•

Be the liaison between our membership and the board of directors

•

Update membership applications, assist members in processing payments

•

Recruit new members and network with new vendors in the community

•

Form strong relationships with membership and create feedback forms

M E M B E R S H I P A S S I S TA N T / TREASURER The Membership Assistant assists the membership coordinator in record-keeping and collecting listing information from members. They also assist with other tasks based on the current needs of the membership coordinator. Additionally, the membership coordinator serves as Treasurer, and is responsible for keeping detailed financial records for WPACO. Time committment: 2-3 hours per week

Duties include: •

Contacting new members to collect listing content and information

•

Creating new member listings on Bend Bridal Guide

•

Assists Membership Coordinator with other tasks as needed

•

Keeps detailed financial records using Quickbooks

•

Works with the Board Chair to prepare taxes annually and prepares a financial report prior to every board meeting

•

Researches items related to finances such as insurance and reports back to the board as needed

•

Acts as Membership Coordinator when their counterpart is out-of-town

DEVELOPMENT DIRECTOR The Development Director is responsible for planning WPACO events, educational workshops and networking opportunities. They are also responsible for creating ads to promote such events.

Time committment: 2-3 hours per week on average, but more hours are needed in weeks in which events take place

Duties include: •

Planning roundtable events, educational workshops and networking events.

•

Securing locations, food, beverages, etc. for WPACO events

•

Coordinating the board volunteers and giving out jobs for each member at events

•

Taking member feedback from events

•

Keeping updated list of all C.O. vendors

•

Sending email blasts about events to membership

“Being on the board has been such a great experience for me professionally. I have learned so much from this experience, and I have met so many incredible vendors. You show up to a wedding and look around at all of been your fellow WPACO members and think “okay, that’s why we do this. ” Giving my time to “Having a board member of Wedding Professionals Associathis community has come back to me 10 fold. There’s no better way to be a leader in this community.”

tion of Central Oregon has been my business. It S T very R E beneficial E T C HtoI C has helped me to connect with a really wonderful group of others within my industry to brainstorm ideas with and learn from. Not only have other’s success stories help me to form my own within my business, but I have also learned from each their trials and errors. It la poreseq uidelestrunt hari has been great to share Bissere these ant examples with each other and gain advice to help further eachconsedi individual business and while being part strumeSus eos ulla cusapit of WPACO in general has made a difference, it is not as beneficial iorerov itatia cusaeratur autas milit as the close relationships gained from serving on the board.” laborum raessequo volupis sinciatusdae

- Brittany Shunkvolut of The Bridal Suite and Special Occasion as que nonem net doloreped Current Vice Chair/Secretary maiossu ndiatat ioriosa volor.

THROW YOUR NAME I N T H E H AT

So you’re ready to be a leader in our community, and you’re wondering where to start.

1) Connect with a current board member. If you’re interested in a position, set up a meeting with a current board member (via Facetime or in person - whatever works!) . They can sit down with you and answer any questions you might have.

2) Submit an online information form This is your very official self-nomination for the election. The election will take place on January 17th and it’s done online. Head to http:// centraloregonweddingpros.com/wpaco-boardposition-application/ to apply!

3) VOTE! Don’t forget to vote by Tuesday, January 24th! All members in good standing are eligible to vote for open board positions.

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BOARD POSITIONS