Canso APAC Conference Information Booklet

CANSO Asia pacific Conference

Towards Seamless Sky in the Asia Pacific – Building Capabilities, Partnering for Success

6 – 8 May 2015

Fukuoka, Japan

INFORMATION BOOKLET FOR DELEGATES

Version 1

Japan Civil Aviation Bureau, MLIT

Civil Aviation Bureau Kasumigaseki, Chiyoda‐ku, Tokyo Japan

http://www.mlit.go.jp/en/koku/

CANSO Asia Pacific Conference 2015 Information Booklet for Delegates (Version 1) All rights Reserved.

27th March 2015

Japan Civil Aviation Bureau, being the host for the CANSO ASIA PACIFIC CONFERENCE 2015, has published this information booklet in good faith for the benefit of the prospective delegates of the conference.

While every effort has been made to ensure the accuracy of the information provided herein, prospective delegates are advised to regularly check for the latest version of this booklet which may contain information that may replace, update or supersede those contained in previous versions.

Please consider the effect on the environment before printing this booklet.

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Contents 1.

Introduction .................................................................................................................................. 4

2.

Points of Contact ........................................................................................................................... 4

3.

Registration ................................................................................................................................... 4

4.

Event line up & Location ............................................................................................................... 5

5.

Accommodation ............................................................................................................................ 7

6.

Arrival in Fukuoka for the conference ........................................................................................... 7

7.

Travel Arrangements ..................................................................................................................... 7

8.

Customs regulations ..................................................................................................................... 8

9.

Referential information ................................................................................................................. 9

10. Special Attention ........................................................................................................................... 9

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Welcome to FUKUOKA !

Japan Civil Aviation Bureau Is honoured to host the CANSO Asia pacific Conference 2015 in Fukuoka, Japan and to have your esteemed participation as a delegate.

As the significant air traffic growth of Asia Pacific region, this conference provides very valuable opportunity where we will share and discuss the variety issues/situations of Air Navigation Service in Asia Pacific region, to realise seamless ATM.

This booklet will provide you all the information that you would need to make the necessary arrangements for your visit to Japan to attend the conference and to make your stay comfortable and enjoyable.

We look forward to meeting you at the event and wish you a pleasant stay in Japan.

Hitoshi Ishizaki Director General of Air Navigation Service Dept.

Japan Civil Aviation Bureau, MLIT

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THE CANSO ASIA PACIFIC CONFERENCE, 6 –8 May 2015, Fukuoka, Japan

1. Introduction The CANSO Asia pacific Conference 2015 will be held at Fukuoka, Japan from 6 ‐ 9 May 2015. The event is organised by the Civil Air Navigation Services Organisation (CANSO) and is hosted by Japan Civil Aviation Bureau (JCAB).

The theme of this year’s conference is “Towards Seamless Sky in the Asia Pacific – Building Capabilities, Partnering for Success”.

2. Points of Contact

CANSO

JCAB

Anouk Jasperse‐Achterhuis

Hideko Mishima

Head of Marketing & Events

Assistant Director

Tel: + 31 (0) 23 568 5380

Tel: +81 (03) 5253 8740

+ 31 (0) 23 568 5390

mishima‐h46dg@mlit.go.jp

events@canso.org

3. Registration Registration needs to be performed online, prior to the start of the conference. We advise you to do so early. Kindly use the following link to access the registration page at the CANSO website: https://www.canso.org/apacconference2015#tabs‐3

Registered delegates may collect their conference package from the information desk at the Welcome Reception jointly hosted by CANSO and JCAB that would be held on 6th May from 7.00 p.m. to 9.00 p.m. at the conference venue. Kindly note that no registration is possible at this desk.

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4. Event line up & Location Following events have been presented associated with Conference;

Event

Venue

6 May 9:00 Asia pacific Operations Work Group Meeting (Wed)

Asia pacific Safety Work Group Meeting 17:30 Speakers’ Brief

A

15:00 – 19:00 Conference Registration 19: 00 & Welcome Reception 7 May 09:00 Asia pacific Conference

A

(Thu) 19:30 Conference Dinner hosted by JCAB

B

8 May 9:00 Asia pacific Operations Workshop (Fri)

A

Asia pacific Safety Workshop

9 May 9:00 Technical Tour

C

(Sat) 14:00 Cultural Tour

D

* See exact time of each event in latest program. *4 – 6 May are national and compensating holidays in Japan.

ATM Center (Technical tour)

C

A

Nikko Fukuoka Hotel (Conference venue)

Fukuoka Airport

B Agora Fukuoka Hilltop Hotel (Conference dinner)

D Dazaifu (Cultural tour)

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A) Conference and Meetings Nikko Fukuoka Hotel will be main venue for the conference and relevant meetings/events. It is located in front of Hakata Station, so the delegates can come in 3 minutes on foot from the station through the underpass.

Hotel Nikko Fukuoka

Hotel Nikko Fukuoka 2‐18‐25 Hakata Ekimae, Hakata‐ku Fukuoka‐shi, Fukuoka‐pref TEL 81‐92‐482‐1111

JR Hakata Station

FAX 81‐92‐482‐1127 http://www.hotelnikko‐fukuoka.com/en/

B) Conference Dinner

The conference dinner will be hosted by JCAB at Hotel Agora Fukuoka Hilltop. JCAB will be providing transportation from conference venue and back. Assembly point and departure time will be notified during conference.

C) Technical Tour The technical tour has been organised for the delegates to offer an opportunity to visit ATM center where ATFM, ASM and Oceanic ATS are provided.

The tour will start from 9:00am at Nikko Hotel and return after lunch.

NB:

this

tour

is

open

to

delegates

from

ANSP's/CAA's/ICAO/IATA/and ACI

D) Cultural Tour Following the technical tour, the delegates can visit Dazaifu historical area, where Dazaifu Tenmangu Shrine is very popular with a lot of visitors praying for success in exams and academic achievement.

The tour will depart on 2:00pm at lunch venue, and then back to Nikko hotel around 5:00pm.

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5. Accommodation As there are lots of hotels near the conference venue, JCAB negotiated the special rates for CANSO the delegates with following hotels from a point of view of convenience. To benefit above, please contact to each hotel through the web‐site and clearly state the room booking is for the purpose of attending CANSO Conference 2015.

Hotel Nikko Fukuoka

 Hotel Nikko Fukuoka (Same as the conference venue) Contact point and booking details will be provided from CANSO after registration. http://www.canso.org/apacconfregistration

JR Hakata Station

6. Arrival in Fukuoka for the conference After arriving at Fukuoka airport, the delegates are advised to go to the CANSO reception desks set in arrival floor at both domestic and international terminals, where staff are available to guide delegates to obtain necessary information including hotel transfer, cash exchange, and mobile WiFi. The desks are open from open 8‐12 hrs and 14‐18 hrs on 5 and 6 June.

Further information can be obtained from the website of Fukuoka airport. http://www.fuk‐ab.co.jp/english/index.html

7. Travel Arrangements Visitors from some States require a Visa for entering Japan. If you need invitation letter for getting Visa, please let know about visitor’s name, nationality, birthday, occupation and travel itinerary in Japan to the following JCAB contacts by 12 April 2015.

- Mr. Yoshiyuki TOUBARU (toubaru‐y46xp@mlit.go.jp), or - Ms. Takako SAKAMOTO (sakamoto‐t41zd@mlit.go.jp) Further information can be obtained from the website of the Ministry of Foreign Affairs, Japan. http://www.mofa.go.jp/j_info/visit/visa/index.html

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8. Customs regulations Delegates are required to perform certain Customs procedures which are an important part of entry into and departure from the country.

Restricted articles: 1. Hunting guns, air guns, swords, etc.

2. Internationally protected endangered animals, plants, or their products. (crocodiles, cobras, turtles, ivory, musk, cactus, etc.)

3. Live animals and plants, meat products (including sausage etc), vegetables, fruits, rice etc.

(Quarantine inspection is required prior to Customs inspection.)

Prohibited articles: 1. Narcotic drugs, stimulants, marijuana, psychotropic substances, MDMA etc.

2. Firearms such as pistols, revolvers and machine guns, and bullets or parts thereof.

3. Explosives, gunpowder, materials for chemical weapons, germs such as anthrax, etc.

4. Counterfeit, altered or imitated coins, bank notes or securities, and forged credit cards.

5. Obscene or immoral materials and child pornography.

6. Articles which infringe upon intellectual property rights. (patent, utility model,design, trademark, copyright, neighboring right, etc.)

Duty‐Free Allowance: 

3 bottles (760ml/bottle) of alcoholic beverages.



Cigarettes: 200 Japan‐made cigarettes and 200 foreign‐made cigarettes. (A non‐resident traveler is allowed twice of above allowances.)



2 ounces of perfume



Goods for personal use that were purchased abroad with a total market value not exceeding ¥200,000.

Further information can be obtained from the website of Customs and Tariff Bureau, the Ministry of Finance, Japan. http://www.customs.go.jp/english/summary/passenger.htm

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9. Referential information Currency and

The official currency in Japan is the yen(¥) and Credit cards such as JCB, VISA,

Credit cards

MASTER, AMEX are widely used however many small shops and taxi’s don’t except credit cards. Delegates are therefore strongly advised to bring cash money with them.

Telephony

Country code of Japan is 81.

3G/4G LTE mobile service is available.

Rental mobile phone & WiFi service are provided in the International terminal at Fukuoka airport. http://telecomsquare.co.jp/inbound/en

Transportation

Subway is convenient to move around in the city area in Fukuoka city. http://subway.city.fukuoka.lg.jp/eng/index.html

Languages

National language is Japanese.

Rudimentary English is widely understood.

Local time

The Japanese Standard Time is UTC + 9:00

Weather

May is one of the best seasons for visiting Japan, as the vegetation has become lush. The climate is sunny and comfortable, and average temperature is expected as 24C(75F) to 15C(59F).

Electricity

The voltage used throughout Japan is uniformly 100 volts, A.C. There are two kinds of frequencies in use; 50 Hertz in eastern Japan (including Tokyo) and 60 Hertz in western Japan (including Nagoya, Kyoto and Osaka, Fukuoka).

Water

（Type A）

Tap water in Japan is safe to drink due to the good purification systems.

Emergency

Police: 110

Numbers

Ambulance: 119

10. Special Attention The end of April through around May 5th is called “Golden Week” in Japan, since there are many national holidays during this period. People take a vacation and travel around the country or abroad, so tourist attractions in Japan are crowded during this time. Also it is hard to get reservations for accommodations and transportation during Golden Week, early reservation is highly recommended.

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