Board of managers meeting packet august 20, 2014

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, August 20, 2014, 6:00 p.m. at the Great River School Conference Room, 1326 Energy Park Drive, St. Paul, Minnesota.

Note: Meeting location change due I. Call to Order of Regular Meeting (President Joe Collins) to office remodeling.

A) Attendance B) Review, Amendments and Approval of the Agenda 6:00

PUBLIC HEARING – WATERSHED DISTRICT 2015 Budget and Levy At this date and time, the Board of Managers will hear and accept public comments regarding the proposed 2015 Budget and Levy of the Capitol Region Watershed District.

REGULAR MEETING AGENDA

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) B)

Permit Closeouts (Poland) Permit Program/Rules Update (Kelley)

IV.

Special Reports –– No Special Reports

V.

Action Items A) AR: Approve Minutes of the August 6, 2014 Regular Meeting (Sylvander) B) AR: Approve Accounts Payable/Receivables for July 2014 (Sylvander) C) AR: Authorize Targeted Watershed Demonstration Program Request (Zwonitzer) D) AR: Approve Grade Promotion for Lindsay VanPatten (Doneux)

VI.

Unfinished Business A) FI: MOU for Stormwater Management Master Plan for Como Regional Park (Doneux) B) FI: Lake McCarrons Aquatic Plant Harvesting Update (Zwonitzer) C) FI: Office Remodel Update (Doneux) D) FI: 2013 Audit Update (Doneux)

VII.

General Information A) CAC Update B) Administrator’s Report

VIII. Next Meeting A) Wednesday, September 3, 2014 Meeting Agenda Review IX.

Adjournment

W:\04 Board of Managers\Agendas\2014\August 20, 2014 Agenda Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

August 20, 2014 III. Permit Applications A) Permit Closeouts (Poland)

DATE: TO: FROM: RE:

August 14, 2014 CRWD Board of Managers Corey Poland, Water Resource Technician Permit Closeouts

Background Construction activity is complete for permits 07-001, 07-015, 07-018, 08-006, 08-014, 08-031, 09-007, 09-025, 12-014, and 12-024.

Issues •

•

• • • • •

07-001 Stuart Care Facility: As-built plans have been received and approved. Proof of a recorded maintenance agreement with Ramsey County was submitted to CRWD on 1/9/2014. At the closeout inspection, conducted on 6/12/2014, inlet protection devices were still installed, the EcoStorm Plus unit (stormwater filtration system) needed cleaning, and the system was not draining. These issues were addressed on 8/11/2014: The EcoStorm Plus unit was vacuumed out and back flushed, a piece of wood blocking the outlet was removed, and the storage pipes were vacuumed out.

07-015 United Family Practice Health Center: As-built plans have been received and approved.

Proof of a recorded maintenance agreement with Ramsey County was submitted to CRWD on 6/6/2014. At the closeout inspection, conducted on 6/18/2014, minor maintenance on the system was needed, and grass was dying near sidewalks. The site was inspected again on 8/13/2014.

All problems were addressed.

07-018 Loeb Lake Fishing Pier: Neither as-built plans nor a maintenance agreement is required since no permanent stormwater practices were installed. A final inspection was conducted on 7/29/2014. No problems were found during the inspection.

08-006 Rice Street Business Center: Neither as-built plans nor a maintenance agreement is required since no permanent stormwater practices were installed. A final inspection was conducted on 7/29/2014. No problems were found during the inspection.

08-014 Rice Street Bridge: Neither as-built plans nor a maintenance agreement is required since no permanent stormwater practices were installed. A final inspection was conducted on 7/29/2014. No problems were found during the inspection.

08-031 TBI Maryland Ave: This was a CRWD project. No inspection was required.

09-007 SPPA Pierce Butler Site: This permit has been transferred to CRWD permit 11-001 Banbro Warehouse. As-built plans are not required since they were submitted on permit 11-001.

Proof of a recorded maintenance agreement with Ramsey County was submitted to CRWD on 7/22/2014. At the closeout inspection, conducted on 7/29/2014, sediment was found in one of the catch basins. This will be noted in a maintenance report and submitted to current owners.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

• • •

09-025 Roseville Dog Park Erosion: Neither as-built plans nor a maintenance agreement is required since no permanent stormwater practices were installed. A final inspection was conducted on 7/29/2014. No problems were found during the inspection.

12-014 Trout Brook Realignment: This was a CRWD project. No inspection was required.

12-024 Johnson Brother Liquor: As-built plans have been submitted and approved. Proof of a recorded maintenance agreement with Ramsey County was submitted to CRWD on 6/10/2014.

At the closeout inspection, conducted on 7/18/2014, there were no plants in the back rain garden.

The garden was planted prior to the 7/30/2014 follow-up inspection. The plants were being watered regularly and appeared to be establishing. This garden will be inspected again before the August 20 board meeting. Verbal update will be given at this time.

Action Requested • • • • •

Approve Certificates of Completion for permits 07-018, 08-014, 08-031, 09-007, 09-025, and 12-014.

Approve a Certificate of Completion for Permit 07-001 Stuart Care Facility and return surety of $3,800 Approve a Certificate of Completion for Permit 07-015 United Family Practice Health Center and return surety of $5,600 Approve a Certificate of Completion for Permit 08-006 Rice Street Business Center and return surety of $1,000 Approve a Certificate of Completion for Permit 12-024 Johnson Brother Liquor and return surety of $10,100

cc: Jim Mogen, Ramsey County Attorney’s Office W:\07 Programs\Permitting\Board Memos\2014-08-20 Permit Closeout Board Memo.docx

2

August 20, 2014 Board Meeting V. Action Item A) Approve Minutes of August 6, 2014 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, August 6, 2014, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance Joe Collins Shirley Reider Seitu Jones Mary Texer Mike Thienes

B)

Staff Present Nate Zwonitzer, CRWD Michelle Sylvander, CRWD Corey Poland, CRWD Elizabeth Beckman, CRWD

Public Attendees Todd Shoemaker, Wenck Associates Samantha Kreibich, Ramsey Conservation District Charles Plowe, Plowe Engineering Ann White Eagle, Ramsey Conservation District Jim Mogen, Ramsey County Attorney

Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. Ms. Sylvander requested the addition of Action Item V. F. Approve the Administrator to enter into a lease agreement with Ford Motor Company.

Motion 14-157: Approve the August 6, 2014 Agenda.

Reider/Jones Unanimously approved II.

Public Comments – For Items not on the Agenda There were no public comments.

III.

Permit Applications and Program Updates A)

Permit Closeouts (Poland)

Mr. Poland reviewed completed construction projects for permits 08-022, 08-023, 09-002, 09-004, and 09-022. No sureties were collected for these permits. 

08-022 Smith Avenue Parking Lot Erosion Control: Neither as-built plans nor a maintenance agreement is required. A final inspection was conducted on 7/25/2014. No problems were found during inspection.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

    

08-023 Phalen-Arcade Trailhead: An as-built survey was submitted and approved. A Memorandum of Agreement is in place. Final inspection was conducted on 7/24/2014. No problems were found.

09-002 Adrian-Thurston Extension: Project was constructed with a temporary basin. New development has taken place at the Nova Academy and Victoria Park permits, and the basin was removed. Drainage now enters Victoria Park 09-004 East Sixth Street: Stormwater requirements were met by the city though use of banked volume reduction credits. Neither as-built plans nor a maintenance agreement is required. A final inspection was conducted on 7/25/2014. No problems were found.

09-016 740 East Seventh Street Erosion Control: Neither as-built plans nor a maintenance agreement is required. A final inspection was conducted on 7/25/2014. No problems were found.

09-022 Metro State: Neither as-built plans nor a maintenance agreement is required. This system has been removed. A new system is being installed per CRWD permit 13-022 MSU Parking Ramp.

Motion 14-158: Approve Certificates of Completion for six permits 08-022 Smith Avenue Parking Ramp, 08023 Phalen-Arcade Trailhead, 09-002 Adrian-Thurston Extension, 09-004 East Sixth Street, 09-016 East Seventh Street Erosion Control and 09-022 Metro State.

Thienes/Jones Unanimously approved B)

Permit #13-030 Western U Plaza Permit Amendment (Kelley)

Mr. Shoemaker reviewed Permit #13-030 Western U Plaza Permit Amendment in place of Mr. Kelley.

The applicant is St. Paul Old Home Plaza, LLC. Who is redeveloping and reusing the former Old Home Property at Western and University Avenue. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 1.6 Acres with 1.24 Acres of impervious surface.

Motion 14-159: Approve the Western U Plaza Permit Amendment #13-030 with four Conditions: 1. Revise information in HydroCAD or outlet structure 101 detail to correspond. The HydroCAD model indicates a 6” x 1.6” orifice at elevation 165.42, while the detail indicates a 6” weir at 166.25.

2. Document that a sufficient number of downspouts are proposed for the Parcel B building. Four downspouts are identified, three of which are on the far east side of the building.

3. Remove draintile from Stormtech system. Outlet structure detail 101 indicates a 6” draintile will drain into the structure, presumably from the Stormtech system. Soils are sufficiently permeable that a draintile is not needed.

4. Specify the elevations for the weirs that direct runoff into the isolator rows of the Stormtech system.

Reider/Thienes Unanimously approved Motion 14-160: Approve the banking of 6,233 cf for the Western U Plaza Permit #13-030.

Reider/Jones Unanimously approved

C)

Permit #14-023 McCarrons Pond (Kelley) Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Mr. Shoemaker reviewed the McCarrons Pond in place of Mr. Kelley. The applicant is Norcutt Homes.

The permit is for the construction of five new residential units. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), Wetland Management (E), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 0.7 acres with 0.24 acres of impervious surface.

Mr. Charles Plowe with Plowe Engineering was in attendance. Mr. Shoemaker reviewed the project.

Mr. Shoemaker requested the approval of the McCarrons Pond permit with five conditions, and two requests for variances for Rule C and Rule E. Staff recommends the Board of Managers add three more conditions to the permit for a total of eight conditions if the variances are approved by the Board.

Mr. Shoemaker first described the reasons for the Rule C variance request. The current basin is landlocked with the overflow located off of the applicant’s property – Therefore, if the adjacent property were to increase the elevation, this could cause the McCarrons Pond buildings to flood. The applicant and staff agree that they want to maintain control of the overflow. In order to prevent future problems, the applicant has proposed an outlet pipe to the north that ties into the existing system and would increase discharge rates compared to existing conditions.

President Collins asked if this pipe could prevent future flooding. Mr. Shoemaker confirmed yes. Mr. Thienes asked about the size of the pipe outlet. Mr. Shoemaker confirmed that the pipe would be 12 inches. Mr. Thienes asked Mr. Shoemaker if discharge is expected in rain events under 100 years. Mr. Shoemaker replied yes the pond would bounce.

Mr. Shoemaker described the reasons for the Rule E variance request. Mr. Shoemaker stated that the applicant has made adjustments to the floor plans to maximize the buffer area around the wetland.

Mr. Thienes requested clarification of the eight permit conditions. Mr. Shoemaker reviewed the recommended five permit conditions and the three recommended conditions for the Board to consider.

There was much discussion about the maintenance of the buffer. The Board of Managers stressed the importance of proper documentation of the maintenance agreement to prevent future owners of the property from mowing into the wetland area.

Attorney Mogen suggested it be noted that CRWD be made a third party beneficiary of the homeowners association agreement covenant. This would help enforcing the association to take responsibility for maintenance and this would be recorded. Attorney Mogen stated that there are limitations to the covenant because the association is very small with only five units and no surety has been collected.

However, CRWD would have authority to direct the association.

Mr. Plowe stated that signage would be placed around the buffer area to make it very clear to the homeowners the boundaries of the wetlands.

President Collins asked about the plantings in the area. Mr. Shoemaker replied that typical meadow species would be planted in the area.

Mr. Jones asked about whether decks would require posts or if they would be cantilevered. Mr. Plowe replied that the decks would require posts. Mr. Jones asked if the posts would be located within the buffer area. The post would be located in the buffer area.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Ms. Texer proposed an amendment to condition 2 to include language in the homeowners association agreement to protect and maintain the buffer as approved by Attorney Mogen. Attorney Mogen suggested it include a covenant naming CRWD as a third party beneficiary in the Homeowner Association Agreement.

Motion 14-161: Amendment to condition two to include covenant the homeowners association agreement that names CRWD as a third party beneficiary as approved by Ramsey County Attorney Mogen.

Texer/Jones Unanimously approved Mr. Thienes noted that the numbering of variance request findings were off on page 5 of the permit report. Ms. Texer noted that the numbering under considerations and permit recommendation were also off on page 6.

Mr. Shoemaker confirmed that the considerations should be numbered 1-3 and the permit conditions should be numbered 1-5.

Attorney Mogen clarified the Rule C variance request findings and the conditions of the permit.

Ms. Texer suggested that Rule C variance request finding number 3 be changed to read: Construction of a new outlet pipe is required at the current normal water level of 892.4 and will result in 1.56 cfs discharge for the 100-yr event.

Mr. Jones, Ms. Texer and Attorney Mogen suggested that the permit be tabled. President Collins and the Board of Managers asked Mr. Plowe if the permit was time sensitive. Mr. Plowe stated that construction is time sensitive.

Attorney Mogen suggested that a motion be made for Rule C. Attorney Mogen asked Mr. Shoemaker if the proposed plan satisfies CRWD rate control standards for the 2-year and 10 year storm events. Mr. Shoemaker replied that it did not.

Attorney Mogen proposed the following motion: to approve the variance from Rule C. Motion 14-162: Approve the variance for the rate control requirements of Rule C for McCarrons Pond permit #14-023 with 2, 10 and 100 year events based on five findings: 1. The existing wetland does not have a piped outlet, and does not discharge during 100-yr rainfall events.

2. The overland flow elevation was determined to be 894.0, and is on adjacent property.

3. Construction of a new outlet pipe is proposed at the current normal water level of 892.4 and will result in a maximum discharge of 1.56 cfs for the 2, 10 and 100-yr events.

4. The proposed pipe will eliminate potential to flood adjacent properties, and protect proposed homes.

5. The increase in discharge is small, and the downstream receiving water body (Williams Street Pond) will not be negatively impacted.

Theines/Jones Unanimously approved

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Attorney Mogen asked for confirmation from Mr. Charles Plowe that he understands the variance. Mr. Plowe agreed.

Discussion took place about the variance for Rule E. Attorney Mogen clarified conditions vs. findings.

The variance will not be granted if the conditions are not followed. Findings justify the conditions.

Motion 14-163: Approve the variance from the wetland buffer requirements of Rule E for McCarrons Pond permit #14-023 with three findings: 1. A minimum buffer width of 25 feet is required, a minimum width of 11 feet is proposed.

2. Adherence to the rule would make 2 of the 5 approved platted lots un-buildable.

3. The following actions have been proposed to mitigate buffer impacts, and protect water quality: a. Reduce the Lot 5 setback from Elmer Street. b. Locate the Lot 5 patio on the side of the townhouse rather than the rear. c. Shorten the building length on Lot 5. d. Remove patio in favor of elevated decks from the upper level on Lots 3 and 4. e. Increase buffer width on Lots 1-3 to provide 2,314 square feet of buffer above and beyond required area to account for 831 square feet of buffer impact. f. Grade buffer to drain to rain garden and treatment areas prior to discharge to wetland Theines/Reider Unanimously approved Motion 14-164: Amend finding number one of the variance for the wetland buffer requirement of Rule E: A minimum buffer width of 25 feet is required, a minimum width of 8 feet is proposed.

Thienes/Reider Unanimously approved Motion 14-165: Approve permit #14-023 McCarrons Pond with 8 conditions: 1. Receipt of $1,400 surety and documentation of maintenance agreement recorded with Ramsey County 2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 3. Revise draintile detail as follows: Perforated under drains shall be slotted single wall HDPE piping, at least 4 inches in diameter, with circular knit polymeric filament filter sock per ASTM D6707-01. MnDot 3733 Type I sewn seam nonwoven fabric shall not be used.

4. Provide construction and erosion control phasing notes that indicate that grading within the buffer and installation of the filtration basin shall not occur until home construction is complete, and up-gradient soils have been stabilized.

5. Provide a planting plan for vegetation establishment utilizing species from the proposed filtration basin seed mix. Establishing vegetation on basin bottoms through seed is ineffective.

6. Provide an updated Buffer Establishment and Management Plan that identifies acres of buffer impact, acres of proposed buffer, and locations and species of proposed plantings.

7. Provide language to be included within the homeowners’ association agreement to protect and maintain the buffer and to include a covenant naming CRWD as a third party beneficiary as approved by Ramsey County Attorney Mogen.

8. Provide permanent signage identifying limits and purpose of the native wetland buffer.

Thienes/Jones Unanimously approved Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Mr. Jones suggested that maintenance staff of the homeowners association go thru training on proper care of the wetlands.

Permit #14-025 East 7th Street Mississippi Market (Kelley)

D)

Mr. Shoemaker reviewed the East 7th Street Mississippi Market permit in place of Mr. Kelley. The applicant is Mississippi Market. The permit is for the construction of a new Mississippi Market Co-op.

The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 1.09 acres with .89 acres impervious surface.

Motion 14-166: Approve the Mississippi Market permit #14-025 with 8 Conditions: 1.

2.

3.

4.

5.

6.

7.

8.

Receipt of $4,450 surety and document maintenance agreement has been recorded with Ramsey County.

Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. Provide a copy of the NPDES permit.

In HydroCAD, adjust the curve numbers for pervious areas to be greater than or equal to the existing curve numbers. It is unlikely that construction will increase the porosity of the soil.

In HydroCAD, replace the orifice outlets with an exfiltration rate of 1.0 inches per hour (for sand filter).

Ensure all runoff is discharged into a well-defined receiving channel or pipe and routed to a public drainage system. Area P-4 is not directed to a receiving channel.

Provide a cross section detail of the StormTech system and drain tile detail to include elevations of the sand, stone, and underdrain. a. Sand should be clean, washed sand with no limestone. b. Stone should be clean, washed, crushed stone with no limestone. c. Remove geotextile fabric.

Provide a detail for PMH103 consistent with HydroCAD. It is unclear how the three NE inverts listed on sheet C2.11 correspond with the HydroCAD outlet devices.

Reider/Texer Unanimously approved E)

Permit Program/Rules Update (Kelley)

No update was given.

IV.

Special Reports.

A).

East Kittsondale Subwatershed: Urban Stormwater Retrofit Assessment (Zwonitzer)

Mr. Zwonitzer stated that in 2013, CRWD contracted with the Ramsey Conservation District (RCD) to complete a stormwater retrofit analysis of the East Kittsondale subwatershed. Monitoring data shows that water quality of stormwater runoff in East Kittsondale is consistently the poorest in the watershed. The goal of the retrofit analysis is to identify potential water quality improvement opportunities, develop preliminary cost estimates, model pollutant removals, and generate a prioritized list of project opportunities based on cost-effectiveness.

Ms. Samantha Kreibich with Ramsey Conservation District reviewed the East Kittsondale Subwatershed Urban Stormwater Retrofit Assessment. A variety of projects were identified in the report. Some of the Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

projects are very site-specific, and some are general concepts (alley treatments) that could be applied throughout the subwatershed. The next step is for CRWD staff to further explore and pursue the high priority opportunities. Since CRWD does not own land, staff will need to develop partnerships with property owners where projects are identified. The results of the report allows CRWD staff to pursue projects that provide the biggest “bang for the buck” systematically, and it provides much needed information when applying for grants. The information provided in the report is tremendously helpful for planning District activities, and additional areas for stormwater retrofit analysis are being considered.

Mr. Zwontizer and Ms. Kreibich requested feedback on the East Kittsondale Stormwater Retrofit Assessment and approach. Recommendations from the CAC were shared with the CRWD Board to consider funding for implementation of identified projects and future stormwater retrofit assessments. Ms. Texer asked Ms. Kreibich if any benefits to sweeping the alleys has been analyzed. Ms. Kreibich said that the benefits of street sweeping the alleys has not been analyzed, but agreed that sweeping could have a benefit. Ms. Reider noted that it is difficult to get homeowners to cooperate in contributing to the maintenance of alleys, just like snowplowing and lighting. Mr. Thienes requested to see a final copy of the report. Mr. Zwonitzer thanked the Board of Managers for their feedback.

No action was requested.

V.

Action Items A)

AR:

Approve Minutes of the July 23, 2014 Regular Meeting (Sylvander)

Motion 14-168: Approve Minutes of the July 23, 2014 Regular Meeting.

Reider/Jones Unanimously approved B)

AR:

Approve Villa Park Inlet Design (Fossum)

Mr. Zwonitzer reviewed the Villa Park Inlet Design in place of Mr. Fossum. The pipe that connects the Sedimentation Basin to Wet Cell #5 in Villa Park is the location of the District’s Villa Park inlet monitoring station. This pipe and its upstream inlet structure have had a long history of becoming blocked with debris following rain events. This clogging has required the use of significant maintenance time and resources for the City of Roseville. Additionally, the debris around and in the pipe that cause clogging has led to additional CRWD staff time to ensure high quality monitoring data. CRWD and Roseville staff have recently been discussing replacement of the pipe and the inlet structure within the Sedimentation Basin to reduce maintenance requirements and improve monitoring conditions.

Concurrently, in the Fall of 2014, Roseville Parks Department will be replacing three bridges in Villa Park. Roseville and CRWD staff believe this is a good time to replace the Villa Park inlet pipe as well, to reduce the construction impacts to the park.

Roseville and CRWD staff have discussed a 50/50 cost-share of the engineering and construction costs for this project. The construction costs are unknown at this point but will be determined when the preliminary design is completed.

Staff have solicited a proposal from EOR, Inc. to complete the engineering design for the project. Staff have reviewed the proposal and believe the costs are reasonable for the level of work proposed. President Collins asked about the replacement of the bridge. Mr. Zwonitzer replied that Mr. Fossum is trying to coordinate the timing of the project with the bridge replacement.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Motion 14-169: Approve consultant agreement with EOR, Inc. for the Villa Park Inlet Design for an amount not to exceed $15,000, subject to the review and approval of the Ramsey County Attorney.

Thienes/Texer Unanimously approved C)

AR:

Approve 2015 Special Grants Request for Proposals (Zwonitzer)

Mr. Zwonitzer reviewed for the past several years the District has budgeted and levied funds for fund 440Special Projects and Grants. The District typically sets a preliminary budget amount and then solicits applications for projects to fund.

Per the previously adopted process for special grants, staff have drafted a solicitation letter, application materials, and new application form to be sent to potential applicants and posted to the CRWD website.

Also enclosed is a list of recipients for the solicitation material.

Motion 14-170: Authorize distribution of the 2015 Special Grants Request for Proposals to all District partners.

Texer/Jones Unanimously approved D)

AR:

Approve Grant Amendment to Twin Cities German Immersion School (Zwonitzer)

Mr. Zwonitzer reviewed that in September, 2013 CRWD’s Board of Managers approved a Stewardship Grant totaling $10,000 for the Twin Cities German Immersion School (TCGIS). The grant was awarded for construction of an underground storage/infiltration system, rain gardens, and an outdoor classroom with permeable surfaces. The project was delayed due to soil contamination, and since then the contaminated soil has been removed and an underground treatment system has been installed. The school would like to have a majority of the project completed before school starts this fall.

As the school has refined its plans for the site, CRWD and RCD have been working with them to make sure stormwater improvement projects are effective while still allowing the site to meet the needs of the school. During that process, changes to the original design concepts will result in more water being treated on site. Additionally, the school has changed the location of the outdoor classroom to an already pervious space, but is interested in installing a permeable play court in place of a current impervious surface.

Motion 14-171: Approve Amendment #1 to the Twin Cities German Immersion School Stewardship Grant to increase total grant to $20,000 and authorize the Acting District Administrator Nate Zwontizer to execute the grant amendment.

Reider/Jones Unanimously approved E) AR:

Approve Comments on Draft Rules for Mississippi River Corridor Critical Area (Doneux)

In place of Administrator Doneux, Mr. Zwontizer reviewed that Capitol Region Watershed District (CRWD) appreciates the opportunity to comment on the draft Mississippi River Corridor Critical Area (MRCCA) Rules (Rules) dated June 2, 2014. The Rules were developed to fulfill a requirement of the Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

1976 Executive Order 130 that established the MRCCA. In 2013 MN Stat. 116G.15 authorizes the Rules and directs the DNR to manage the MRCCA and promulgate revised Rules.

In the process of reviewing the draft Rules Administrator Doneux consulted with the City of St. Paul, Friends of the Mississippi River and the Mississippi Watershed Management Organization as well as reviewing the draft Rules. During his review and the comments from partners Administrator Doneux did not see a clear and consistent issue with these Rules but (saw concern, of the zoning related issues for these Rules). Therefore, Administrator Doneux recommends that CRWD focus on the stormwater management aspects of the proposed draft Rule.

In reviewing the draft Rules Administrator Doneux has identified three main comments related to Part 6106.0160 Storm Water Management: 1) Subpart 1. Purpose C. We do not believe that the purpose of the stormwater management in the Critical Area is to promote infiltration and groundwater recharge. Staff recommend the purpose should be to protect water quality by minimizing or mitigating untreated stormwater discharge from directly entering the river and to prevent erosion from concentrated stormwater discharge.

2) Subpart 2 Performance Standards. The DNR has specifically asked for comments regarding the requirement of stormwater treatment for areas greater than 10,000 square feet. (this is a lower threshold from the 1 acre standard as per NPDES program). CRWD should supports this requirement because not only is it consistent with CRWD and Ramsey Washington Metro Watershed District Rules but also necessary due to the impact sites in the Critical Area can have on the river due to their direct connection via storm sewers.

3) Subpart 2 Performance Standards. A and B. The State of Minnesota Minimal Impact Development Standards (MIDS) should be used instead of the Federal NPDES program requirements. The recently completed MIDS approach was locally developed with significant input from cities, watershed districts, developers and state agencies.

Motion 14-172: Authorize Administrator to submit comment letter, including Manager comments, on the Draft Rules for Mississippi River Corridor Critical Area.

Texer/Jones Unanimously approved F) AR:

Approve lease agreement with Ford Motor Credit Company (Sylvander)

Motion 14-167: Approve the lease agreement with Ford Motor Credit Company for a 2014 Ford Focus with a total financed cost of $21,705.25 and authorize the administrator to execute the agreement.

Thienes/Texer Unanimously approved VI.

Unfinished Business A)

FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

President Collins requested discussion when Administrator Doneux returns.

B)

FI: Strategic Communication Program Update (Beckman) Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Ms. Beckman reviewed in the spring of 2014, CRWD staff met with the Administrators of RamseyWashington Metro Watershed District (RWMWD) and Mississippi Watershed Management Organization (MWMO) about the possibility of partnering on the hiring of a communications consultant in order to share costs, reduce replication of communication efforts and improve the effectiveness of outreach communication of the three watershed organizations.

Staff created a Request for Qualifications with an outline of specific communication needs of individual organizations and general work products that could be shared by all three. The watershed organizations also hope to work with the chosen consultant to develop common water pollution prevention education messages and images that may be shared with WaterShed Partners.

Staff received seven responses to the RFQ. A panel of staff members from each organization interviewed three excellent candidates and have tentatively chosen the collaborative team of Fourth Sector Consulting and Cathy Kennedy Communications. They were chosen based on the experience of key personnel who will be involved, cost and experience with similar projects. Staff from each organization met to finalize contract specifics and are now meeting with the selected consultant to determine individual work scopes, budget and billing procedures. A request to the Board to approve initial activities with the consultant and the associated contract and budget is forthcoming. The Board of Managers thanked Ms. Beckman.

No action was requested.

C) BMP Database Update (Zwonitzer) Mr. Zwonitzer noted that Mr. Castro is making progress on the electronic inspection reports.

D) Lake McCarron Aquatic Plant Harvesting Update (Zwonitzer) Mr. Zwonitzer reviewed the Lake McCarron’s Plant Harvesting. Round two of the harvesting is scheduled to begin next week. The launch is scheduled for Monday, August 11th. The majority of the harvesting will take place on Tuesday, August 12th with wider paths being cut. The permits were received two to three weeks after the first round was done.

VII.

General Information

A) Administrator’s Report 1) Administrator Approved or Executed Agreements a) Stewardship Grant Agreement for one curb cut rain garden at 795 California Ave. W., Saint Paul – not to exceed $4,284.53 b) Stewardship Grant Agreement for one rain garden at 1548 Fairmount Ave., Saint Paul – not to exceed $350. c) Consultant Services Agreement with EOR, Inc. for development of the Central High School Master Plan – not to exceed $6,000.

2) Board Approved or Executed Agreements a) Construction Agreement with Veit and Company, Inc. for the Curtiss Pond Improvement Project – not to exceed $329,692.84. b) Memorandum of Agreement with the City of Roseville for CRWD to manage the maintenance of stormwater facilities within Roseville and CRWD. 3) General updates including recent and upcoming meetings and events Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

a) Public Art St. Paul – Mobile Art Lab, Tuesdays from 1:00-4:00 at the Western Sculpture Park thru August 23. b) Anna Eleria and Forrest Kelley will be attending StormCon in Portland Oregon from August 3-7. c) CRWD and MinnAqua are hosting Loeb Lake Family Fishing on Thursday August 14, 6 – 8pm. d) Corey Poland’s last day at CRWD will be September 5, 2014. We are currently accepting applications for BMP Inspector through August 15. e) The 2014 Clean Water Summit is September 11, 2014 8:00am – 5:00pm at the Minnesota Landscape Arboretum. The topic is “Green Infrastructure for Clean Water: Costs & Benefits to Our Communities”.

President Collins plans to attend this event. f) CRWD and the CAC are co-sponsoring the September 18 Moos Family Speaker Series, “Dwindling Groundwater Reserves as Viewed from Space” with Dr. Jay Famiglietti. The presentation begins at 7:00pm at the University of Minnesota St. Paul Student Center. Register at www.freshwater.org/lectures. g) Saint Paul Open Streets celebration with be Saturday, September 21, 2014. h) Mark Doneux, Nate Zwonitzer and Bob Fossum will be attending WEFTEC in New Orleans, Louisiana from September 27 – October 1. i) Mark will be out of the office August 6-8 and 14-19.

4) Upcoming events and meetings a) Ramsey County Commissioners tour of Green Line, August 11, 2014 from 9:00 – 11:00 am. b) Next CAC meeting is Wednesday, August 13, 2014 from 7:00 – 9:00 pm. President Collins and Ms. Reider plan to attend this meeting. c) Next Board meeting is Wednesday, August 20, 2014 from 6:00 – 8:00 pm. d) BWSR tour of Green Line Green Infrastructure, August 26, 11:00am – 1:00 pm.

5) Project and Program Updates a) Frogtown Green Partner Grant: Maintenance work has been done at the Minnehaha Mall rain garden and a Water Fest will be held August 8, for the Somali day care and youth farm groups. b) Communications Consultant: CRWD, RWMWD and MWMO are moving forward with Fourth Sector Consultant as a shared communications consultant for the three organizations.

Next Meetings a. CAC Meeting, Wednesday, August 13, 2014 b. Board Meeting Wednesday, August 20, 2014 Due to the office remodeling project, the Board of Managers meeting planned for Wednesday, August 20th will be held at the Great River School located at 1326 Energy Park Drive, St. Paul, MN 55108.

IX.

Adjournment

Motion 14-173: Adjournment of the August 6, 2014 Regular Board Meeting at 8:10 p.m.

Collins/Texer Unanimously Approved Respectfully submitted, Michelle Sylvander

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

August 20, 2014 Board Meeting V. Action Items – B) Accounts Payable & Budget Update (Sylvander)

DATE: August 14, 2014 TO: CRWD Board of Managers FROM: Michelle Sylvander, Office Manager RE: July 2014 Accounts Payable/Receivable and Administrative/Program Budget Report _________________________________________________________________________________ Background Enclosed are the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the Month of July 2014.

Issues Summary of Accounts Payable/Receivable Report: Accounts Payable Accounts Receivable

$ 228,519.77 $1,614,917.24

Summary of Preliminary Budget Report: Administrative Budget Program Budget Project Budget Capital Improvement Budget TOTAL

$ 48,551.54 $ 98,264.65 $ 31,236.16 $ 40,367.42 $ 218,419.77

The accounts payable total reflects a surety return to Jaeger Construction for $10,100.00. Sureties are not a budgeted item so this was not reflected in the budget report.

Request Action Approve July 2014 Accounts Payable/Receivable and June Budget Report and direct Treasurer and Board President to endorse and disperse checks for these payments. enc:

July 2014 Accounts Payable/Receivable July 2014 Preliminary Budget Report

W:\02 Budget and Finance\Board Memos\Board Memos 2014\BD Memo AP Budget Report 8.20.2014.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CAPITOL REGION WATERSHED DISTRICT

Project/Program:

2014 BUDGET REPORT

2014 Budget

OPERATIONS ADMINISTRATION

Administrative Budget 200-Administration 201-Groundwater

PROGRAMS

207-Rulemaking/Rule Revisions

419,800.00

419,800.00

80,081.00

80,081.00

48,551.54 -

7,950.00

7,950.00

623.40

Balance of Budget Remaining

YTD Expenditures 402,208.34 -

17,591.66

% of Budget Expended 95.81%

80,081.00

0.00%

2,549.49

5,400.51

32.07%

28,650.00

28,650.00

204.37

3,500.34

25,149.66

12.22%

177,482.00

25,458.93

116,847.68

60,634.32

65.84%

210-Stewardship Grants

210,152.00

210,152.00

28,518.71

106,072.40

104,079.60

50.47%

211-Monitoring and Data Collection

489,802.00

489,802.00

27,249.77

314,525.42

175,276.58

64.21%

220-Education/Outreach

224,530.00

224,530.00

6,046.90

98,288.56

126,241.44

43.78%

225-Technical Resources & Information Sharing

48,080.00

48,080.00

3,507.48

24,104.50

23,975.50

50.13%

228-Future Trends: Research & Positioning

98,000.00

98,000.00

126.74

126.74

97,873.26

0.00%

230-Geogrpahic Information Systems (GIS)

71,490.00

71,490.00

459.07

8,838.79

62,651.21

12.36%

28,140.00 1,464,357.00

0.00

28,140.00

6,069.28

22,010.71

6,129.29

78.22%

1,464,357.00

98,264.65

696,864.63

767,492.37

47.59%

300-Administration

39,169.00

39,169.00

-

0.00

39,169.00

0.00%

301-Shoreline & Streambank Maintenance

20,920.00

20,920.00

-

12,150.00

8,770.00

58.08%

185,594.00

185,594.00

706.41

12,074.66

173,519.34

6.51%

30,000.00

30,000.00

258.09

18,780.32

11,219.68

62.60%

305-Como Lake Subwatershed

PROJECTS

Current Month Expenditures

177,482.00

PROGRAM TOTAL

310-Lake McCarron's Subwatershed 313-Loeb Lake Subwatershed

11,920.00

11,920.00

315-Trout Brook Subwatershed

219,230.00

219,230.00

317-Crosby Lake Subwatershed

11,920.00

11,920.00

325-Wetland, Stream and Ecosystem Restoration-Planning

76,320.00

76,320.00

330-Mississippi River Subwatershed

107,398.00

PROJECTS TOTAL

702,471.00

TOTAL OPERATIONS BUDGET Capital Improvement Project

401-Shoreline Restoration Fund

CAPITAL IMPROVEMENT

2014 Amended Budget

208-Permitting

240-Safety Program

$2,586,628.00

2014 Budget

0.00 $0.00 2014 Budget Transfers/ Amendments

22,752.70

0.00

11,920.00

0.00%

62,836.08

156,393.92

28.66%

0.00

11,920.00

0.00%

9,747.83

66,572.17

12.77%

2,285.90

107,398.00

5,233.06

18,394.66

89,003.34

17.13%

702,471.00

31,236.16

133,983.55

568,487.45

19.07%

$2,586,628.00

$178,052.35

$1,233,056.52

$1,353,571.48

47.67%

2014 Amended Budget

Current Month Expenditures

YTD Expenditures

Balance of Budget Remaining

% of Budget Expended

48,380.00

48,380.00

254.32

254.32

48,125.68

599,620.00

599,620.00

12.32

45,113.94

554,506.06

410- Lake McCarron's BMP Fund

67,700.00

67,700.00

32,796.62

73,220.70

415-Trout Brook BMP's

35,400.00

35,400.00

261.33

417-Crosby Lake BMP

45,600.00

45,600.00

2,087.08

0.00

0.00

0.00

272.10

151,920.00

151,920.00

-

0.00

151,920.00

0.00%

76,520.00

76,520.00

-

12,485.83

64,034.17

16.32%

440-Special Projects and Grants

539,510.00

539,510.00

219,515.76

319,994.24

40.69%

490-Debt Services

372,000.00

372,000.00

222,281.38

149,718.62

59.75%

$633,655.76

$1,302,994.24

32.72%

405-Como BMP Fund

420-Other BMP Fund 425-Wetland, Stream and Ecosystem Restoration - Implementation 430-Mississippi River Subwatersheds BMP's

TOTAL CAPITAL IMPROVEMENT PROGRAM

FUND BALANCES

2014 Budget Transfers/ Amendments

REPORT DATE: 8/14/2014

Fund Balances

$1,936,650.00

$0.00

$1,936,650.00

Unaudited Fund Balance @ 12/31/13

2014 Fund Balance Transfers

Unaudited Fund Balance @ 01/01/14

4,955.75 $40,367.42

2014 YTD Revenue

0.53% 7.52%

(5,520.70)

108.15%

34,088.42

1,311.58

96.29%

26,423.31

19,176.69

57.95%

Current Month Expenditures

(272.10)

YTD Expenditures

0.00%

Unaudited Fund Balance @ 07/31/14

Operations

1,865,627.00

-

1,865,627.00

1,260,309.24

178,052.35

1,233,056.52

Capital Improvement

3,086,409.56

-

3,086,409.56

1,809,832.16

40,367.42

633,655.76

1,892,879.72 4,262,585.96

TOTAL FUND BALANCE:

$4,952,036.56

$0.00

$4,952,036.56

$3,070,141.40

$218,419.77

$1,866,712.28

$6,155,465.68

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

Invoice #

Description

07/21/14

Al's Coffee

820 Decatur Ave. North Golden Valley, MN 55427

08/01/14

Al's Coffee

820 Decatur Ave. North Golden Valley, MN 55427

35429

Oasis Filter Cooler

07/30/14

Applied Environmental Sciences, Inc.

8441 Wayzata Blvd., Suite 103 Minneapolis, MN 55426

30021

Program Audit

07/24/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23621150.00-2

Rain Garden Renderings

06/25/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23621150.00-1

Rain Garden Renderings

07/24/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23620944.12-2

TBI Five Year Inspection Services

07/24/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23620944.05-42

07/24/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23621154.00-2

07/10/14

Ben Meadows

P.O. Box 5275 Janesville, WI 53547-5275

1020210018

Yellow Helmets & Headlamps

07/14/14

Ben Meadows

P.O. Box 5275 Janesville, WI 53547-5275

1020214173

Chem BFFR

07/23/14

Ben Meadows

P.O. Box 5275 Janesville, WI 53547-5275

1020227039

Flashlight, gloves, backpack

07/22/14

Ben Meadows

P.O. Box 5275 Janesville, WI 53547-5275

1020225069

07/30/14

Ben Meadows

07/18/14

Cabela's

08/01/14

Computer Revolution

2395 Fairview Ave. North Roseville, MN 55113

4458

07/12/14

Dynamex

2100 Old Highway 8 NW New Brighton, MN 55112

1604123

08/07/14

Anna Eleria

1410 Energy Park Dr St. Paul MN 55108

08/05/14

Fleet One LLC

MSC 30425 P.O. Box 415000 Nashville, TN 37241-5000

4560990006

07/29/14

Ford Motor Credit Company, LLC

Ford Credit Dept. 67-434 P.O. Box 67000 Detroit, MI 48267-0434

1091169

07/29/14

Ford Motor Credit Company, LLC

Ford Credit Dept. 67-434 P.O. Box 67000 Detroit, MI 48267-0434

07/29/14

Bob Fossum

P.O. Box 5275 Janesville, WI 53547-5275 Accounts Receivable Dept.

P.O. Box 39 Sidney, NE 69162-0039

1410 Energy Park Dr St. Paul MN 55108

120945

Coffee/Mtg Room supplies

Amount

Report Date

8/20/14

Total

Check #

G/L Code

---

101-14970-4210

Office Supplies

$125.12

G/L Description

$10.76

$135.88

16068

101-14970-4210

Office Supplies

$4,204.00

$4,204.00

16069

240-14395-4430

Consultants-Other

$710.60

---

210-14140-4470

Engineering

$2,289.40

---

210-14140-4470

Engineering

$16,264.50

---

315-14551-4470

Engineering

TBI Engineering Services

$1,493.00

---

315-14550-4470

Engineering

District 6 Natural Resources Inventory

$1,861.50

16070

325-14632-4470

Engineering

$353.85

---

240-14396-4210

Office Supplies

$34.66

---

211-14200-4210

Office Supplies

$172.14

---

240-14396-4210

Office Supplies

BG Write-on, batteries

$94.59

---

211-14200-4210

Office Supplies

1020236516

Multi Prmtr Meter

$52.16

$707.40

16071

211-14200-4210

Office Supplies

470826305

Revivex Air Dry spray

$22.64

$22.64

16072

211-14200-4210

Office Supplies

$990.90

$990.90

16073

101-14970-4430

Consultants-Other

$25.79

$25.79

16074

101-14970-4300

Postage

$1,708.71

$1,708.71

16075

315-14550-4330 $1692.47 330-14620-4330 $3.36 415-14818-4330 $7.84 417-14801-4330 $5.04

Equipment Lease/Purchase

Expense Report

Expense Report

Monthly IT Service Fee -

Delivery for Wenck Assoc.

July Expense Report

$22,619.00

Staff Expenses

$73.49

$73.49

16076

210-14141-4635 $15.19 220-14275-4365 $15.19 208-14000-4635 $12.93 210-14141-4635 $12.93 220-14275-4635 $8.62 315-14550-4635 $8.62

2014 Ford Edge Lease - August

$535.81

$535.81

16077

208-14000-4635 $160.74 210-14141-4635 $160.74 220-14275-4635 $107.16 315-14550-4635 $107.16

Equipment Lease/Purchase

2014 Ford Focus - Sept.

$454.44

$454.44

16078

210-14140-4635 $227.22 220-14250-4635 $227.22

Equipment Lease/Purchase

16079

208-14000-4330 $1.12 220-14250-4330 $6.72 315-14550-4330 $28.48 405-14700-4330 $12.32 211-14200-4330 $1507.38 310-14750-4330 $20.72

Staff Expenses

Gas for Edge & Focus

Expense Report

$1,576.74

$1,576.74

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

07/29/14

Frattalone

3205 Spruce Street Little Canada, MN 55117

07/25/14

Fresh Color Press

08/04/14

Invoice #

Description

Report Date

8/20/14

Total

Check #

G/L Code

16080

410-12750-4510

Construation Expense

---

211-14205-4210

Office Supplies

$4,159.71

16081

211-14200-4210

Office Supplies

$490.12

16082

201-14130-4710

Grants/Cost-Share/Partner Funding

$10,907.77

$10,907.77

16083

Various

$6,497.09

$6,497.09

16084

101-14970-4440

Accounting Expense

$2,635.00

$2,635.00

16085

225-14303-4430

Consultants-Other

---

210-14143-4210

Office Supplies

Amount

Pay App. #6

Villa Park Pay Application #6

$25,000.00

7625 Golden Triangle Drive, Suite C Eden Prairie, MN 55344-3700

32120

2013 Lakes Monitoring Report

$1,205.40

Fresh Color Press

7625 Golden Triangle Drive, Suite C Eden Prairie, MN 55344-3700

32203

2013 Stormwater Monitoring Report

$2,954.31

07/14/14

Carol Habgerg

696 Shryer Avenue West Roseville, MN 55113

08/07/14

Health Partners

NW 3600 PO Box 1450 Minneapolis, MN 55485-3600

50287680

Sept. Health & Dental Benefits

07/31/14

Redpath & Company, Ltd.

4810 White Bear Parkway White Bear Lake, MN 55110

150416123

Accounting & Payroll for July 2014

07/07/14

Houston Engineering, Inc.

140121st Avenue N. Fargo, ND 58102

20726

Well Sealing

Well Sealing Cost Share

Impressive Print

1995 Oakcrest Ave. Roseville, MN 55113

73509

Fact Sheets & Panel Card Inserts

07/15/14

Impressive Print

1995 Oakcrest Ave. Roseville, MN 55113

64421

Fact Sheets

07/11/14

Integra

P.O. Box 2966 Milwaukee, WI 53201-2966

12174142

07/31/14

Jaeger Construction

2317 Waters Drive Mendota Heights, MN 55120

Surety Return

07/09/14

Seitu Jones

1410 Energy Park Dr St. Paul MN 55108

Expense Report

07/30/14

Forrest Kelley

1259 Avon St. N. St. Paul, MN 55117

July Cleaning

C Lanphear Design

3715 45th Avenue South Minneapolis, MN 55406

07/17/14

Marco

P.O. Box 790448 St. Louise, MO 63179-0448

07/22/14

Metlife

Group Benefits P.O. Box 804466 Kansas City, MO 64180-4466

08/01/14

Outdoor Lab

08/01/14 07/31/14

Employee Benefits

BMP Database Hosting & Maint.

07/07/14

07/29/14

$490.12

$25,000.00

G/L Description

$372.39 $64.58

$436.97

16086

210-14143-4210

Office Supplies

$561.63

$561.63

16087

101-14970-4320

Utilities

$10,100.00

$10,100.00

16088

208-12024-2330

Surety Release

2nd Quarter Expense Report

$466.95

$466.95

16089

101-14970-4000 $450.00 101-14970-4010 $16.95

Monthly Office Cleaning

$600.00

$600.00

16090

101-14970-4320

16091

210-14146-4430 $125.00 220-14275-4430 $350.00 220-14275-4210 $44.09

Monthly Phone Service Johnson Brothers Liquor Surety Return

Manager Per Diem/Expense Utilities

Stewardship Grant, Loeb Lake Fishing, Note cards, Facebook features, Arlington Rice Postcards

$519.09

Konica Minolta Copier contract

$893.01

$893.01

16092

101-14970-4610

Sep-14

Employee Beneftis - Sept

$580.83

$580.83

16093

various

147 10th Street East St. Paul, MN 55101

14-126

Green Line Weekly Maintenance

---

330-14624-4530

Maintenance Expense

Outdoor Lab

147 10th Street East St. Paul, MN 55101

14-125

Arlington Pascal Maintenance

$599.90

16094

305-14421-4530

Maintenance Expense

Pioneer Press

345 Cedar Street St. Paul, MN 55101

714424071

Public Notice

$148.20

---

315-14570-4310

Legal Notices

714506825

BMP Inspector Ad

$948.00

$1,096.20

16095

208-14000-4340

Employee Recruitment

$12.32

$12.32

16096

208-14000-4330

Staff Expenses

$1,795.50

$1,795.50

16097

101-14970-4420

Legal Services

---

211-14215-4430

Consultants-Other

Consultants-Other

07/31/14

Pioneer Press

07/30/14

Corey Poland

07/15/14

Ramsey County - Attorney

07/25/14

Ramsey County Conservation District

07/24/14

Ramsey County Conservation District

06/30/14

SRF Consulting Group, Inc.

345 Cedar Street St. Paul, MN 55101 1410 Energy Park Dr St. Paul MN 55108 90 Plato Blvd. W P.O. Box 64097 St. Paul, MN 55164-0097 1425 Paul Kirkwood Dr. Highway 96 & Hamline Ave. Arden Hills, MN 55112 1425 Paul Kirkwood Dr. Highway 96 & Hamline Ave. Arden Hills, MN 55112 One Carlson Parkway North, Suite 150 Minneapolis, MN 55447-4443

0714-01

257863548

Expense Report Atty 4797

Expense Report - July Attorney Services - June 2014

72514CRWD

Wetland Monitoring Assistance

71414CRWD

Inspiring Communities Program & Stewardship Program

07896.00-12

Lake McCarrons SW BMP CWP

$519.09

$3,275.62 $3,875.52

$945.00

$18,915.00

$19,860.00

16098

210-14145-4430 $6,890.00 210-14142-4430 $12,025.00

$5,712.84

$5,712.84

16099

410-12751-4470

Consultants-Other

Equipment Purchase/Rental

Employee Benefits

Engineering

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

Invoice #

Description

Amount

Report Date

8/20/14

Total

Check #

G/L Code

16100

101-14970-4440

Accounting Expense

G/L Description

07/10/14

State of Minnesota

Office of the State Auditor Suite 500, 525 Park Street St. Paul, MN 55103

07/26/14

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8030728111

Office Supplies

$72.27

---

101-14970-4210

Office Supplies

07/12/14

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8030566409

Office Supplies

$59.83

---

101-14970-4210

Office Supplies

08/02/14

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8030817137

Office Supplies

$68.86

$200.96

16101

101-14970-4210

Office Supplies

06/03/14

St. Paul Parks & Recreation

1100 Hamline Ave. North St. Paul, MN 55108

18849

$230.00

$230.00

16102

220-14275-4210

Office Supplies

07/30/14

Michelle Sylvander

6593 Albert Ct. Lino Lakes, MN 55038

$53.18

$53.18

16103

101-14970-4210 $36.38 101-14970-4330 $16.80

Staff Expenses

07/14/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

85596

Sage 100 set up consulting

$150.00

---

101-14970-4430

Consultants-Other

08/05/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

85635

Sage 100 set up consulting

$225.00

$375.00

16104

101-14970-4430

Consultants-Other

07/23/14

Michael Theines

1410 Energy Park Dr St. Paul MN 55108

Expense Report

Expense Report - 2nd Qtr

$938.93

$938.93

16105

101-14970-4000 $675.00 101-14970-4010 $263.93

08/06/14

Tierney

3300 University Ave. SE Minneapolis, MN 55414

$63.58

$63.58

16106

230-14370-4210

Office Supplies

08/11/14

UPS

Lockbox 577 Carol Stream, IL 60132-0577

Y348W8294

Shipping

$6.60

---

101-14970-4300

Postage

08/11/14

UPS

Lockbox 577 Carol Stream, IL 60132-0577

Y348W8284

Shipping

$41.88

220-14250-4300

Postage

64916

Expense Report

672890

St. Audit 5/7/2014-7/1/2014

Como Park Streetcar Station

July Expense Report

Paper for Plotter

Intermedia.net $455.34, GoDaddy $249.12, Lynda $25.00, Metro Transit $137.00, Modern Display $28.05, Weathertech $307.55, Microsoft $225.00, Prezi $59.00, Midway Express Car Wash $100.00, Global Industrial $13.81, Trapp Online $149.00, Survey Monkey $24.00

07/29/14

US Bank

P.O. Box 790408 St. Louis, MO 63179-0408

07/18/14

Viking Industrial Center

710 Raymond Ave. St. Paul, MN 55114

3022415

Lifeline repair

07/10/14

Walters

P.O. Box 67 Circle Pines, MN 55014

914279

Trash/Recycling - July

July

$2,493.00

$2,493.00

$48.48

16107

101-14970-4350 $704.46 101-14970-4280 $25.00 220-14250-4280 $137.00 220-14250-4210 $28.05 210-14141-4635 $153.93 220-14275-4635 $153.93 101-14970-4350 $284.00 208-14000-4635 $15.00 210-14141-4635 $15.00 220-14275-4365 $10.00 315-14550-4635 $10.00 210-14141-4635 $25.00 220-14275-4635 $25.00 240-14395-4210 $13.81 101-14970-4210 $149.00 220-14250-4260 $24.00 101-14970-4210 $88.76

Manager Per Diem/Expense

$1,861.94

$1,861.94

16108

Various

$177.78

$177.78

16109

240-14396-4210

Office Supplies

$51.60

$51.60

16110

101-14970-4320

Utilities

ACCOUNTS PAYABLE/RECEIVABLE Date

07/22/14

Vendor Name

Wenck

Vendor Address

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

Invoice #

11403045

Description

Permit Inspections

Report Date

8/20/14

Total

Check #

G/L Code

---

208-14000-4470 $80.00 208-13004-4470 $883.60 208-13021-4470 $1055.68 208-13030-4470 $280.00 208-13032-4470 $1004.96 208-13033-4470 $1072.48 208-14005-4470 $1164.40 208-14007-4470 $751.28 208-14011-4470 $1587.76 208-14013-4470 $665.44 208-14015-4470 $1094.08

Engineering

$5,514.40

---

208-14000-4470 $16.80 208-06002-4470 $70.40 208-08028-4470 $44.00 208-09005-4470 $91.20 208-12022-4470 $76.00 208-12024-4470 $273.60 208-13013-4470 $240.00 208-13021-4470 $76.00 208-14007-4470 $1185.60 208-14017-4470 $397.60 208-14018-4470 $33.60 208-14019-4470 $1140.00 208-14020-4470 $532.00 208-14021-4470 $380.00 208-14022-4470 $532.00 208-14023-4470 $425.60

Engineering

Amount

$9,639.68

G/L Description

07/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11403042

Permit Engineering

07/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11403043

Highland Ravine Construction Observation

$500.98

---

417-12801-4470

Engineering

07/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11403044

Monitoring Station Power & Communicaitons

$406.00

---

211-14225-4470

Engineering

07/31/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11403943

Lake Fish Survey

07/31/14

Xcel Energy

07/17/14

Xylem

08/01/14

Slate Holdco LLC

4678 World Parkway Circle St. Louis, MO 63134

07/31/14

Nate Zwonitzer

1410 Energy Park Dr St. Paul MN 55108

P.O. Box 9477 Minneapolis, MN 55484 15 Graham Road P.O. Box 9010 College Station, TX 77842-9010

51-5064576-4 169281

Rent-Sept

Expense Report

$1,432.80

$17,493.86

16111

211-14205-4470

Engineering

$450.00

$450.00

16112

101-14970-4320

Utilities

Water Level Logger repair

$1,077.28

$1,077.28

16113

211-14200-4210

Office Supplies

Office Rent - Sept.

$6,019.30

$6,019.30

16114

101-14970-4220

Rent

$827.89

$827.89

16115

325-14632-4330 - $9.00 44014910-4330 - $818.89

July 2014 Electrical Service

Expense Report - July

Staff Expenses

Approved for Payment: 8/20/2014 $228,519.77

$228,519.77

Michael Thienes, Treasurer

RECEIPTS Vendor Name 07/03/14

Ramsey County

07/11/14

Ramsey County Public Works

07/16/14 07/16/14 07/11/14 07/25/14 07/28/14 07/28/14

St. Paul Academy Norcutt Homes, Inc.

Vendor Address 15 Kellogg Blvd. W #270 St. Paul, MN 55102 1425 Paul Kirkwold Dr. Arden Hills, MN 55112 1712 Randolph Ave. St. Paul, MN 55105-2194 6705 Crackleberry Trail Woodbury, MN 55129

Description 1st Half - Tax Levy Settlement Stormwater Impact Fund - 14-010 Maryland Payne Intersection Surety McCarrons Pond Permit Fee

Bob Fossum

1410 Energy Park Dr St. Paul MN 55108

Apparel order

Twin Cities Housing

400 Selby Ave. Suite C St. Paul, MN 55102

St. Albans Park Surety

Midway Ford Mississippi Market

Refund for liscense plates 622 Selby Ave. St. Paul, MN 55104-6614

Mississippi Market Application Fee

Check #

Check Amount

G/L Description

G/L Code

$1,525,699.52

EFT

$67,500.00

74363

208-14010

Income-Grants

$11,700.00

94486

208-14017

Surety

$2,000.00

12218

208-14023

Permit Fee

cash

101-14970-4210

$15.00

Tax Levy Settlement

20165

208-13005

$258.00

75555

210-14141-4635 $129.00 220-14275-4635 $129.00

$2,000.00

192882

208-14025

$3,650.00

Miscellaneous Income Surety Miscellaneous Income Permit Fee

Date

ACCOUNTS PAYABLE/RECEIVABLE Date 07/28/14 07/31/14

Vendor Name Homestead Partners, LLC PMA FINANCIAL - 4M Fund

Vendor Address

Invoice #

525 15TH Ave. S. Hopkins, MN 55343 7th Floor 2135 City Gate Lane Naperville, IL 60563

Description Pleasant Ridge Application Interest Income TOTAL

Report Date

8/20/14

Total

Check #

G/L Code

$2,000.00

1423

208-14026

Permit Fee

$94.72

N/A

101-3700

Interest Income

Amount

$1,614,917.24

OUTSTANDING INVOICES/CREDITS 03/17/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

03/11/14

Pitney Bowes

Purchase Power

07/30/14

Goliath Hydro-Vac. Inc.

24491 Dakota Ave. Lakeville, MN 55044

85335

38926275

18759

Sage Software

Credit for returned ink cart.

1535 Vac services-water break

$3,051.09

($0.92)

$940.00

$3,051.09

Only paid 1/2 - balance when installed

($0.92)

Credit for items returned from old meter, moved $53.00 to postage credit remains of .92

$940.00

Per Corey - Bolander or St. Paul Regional Water Service to pay

G/L Description

DATE: TO: FROM: RE:

August 20, 2014 Board Meeting V. Action Items C) Approve Grant Application for Targeted Watershed Program (Zwonitzer)

August 13, 2014 CRWD Board of Managers Nate Zwonitzer, Urban BMP Specialist Targeted Watershed Demonstration Grant Application

Background In 2013, the Minnesota Legislature passed a law requiring BWSR to award grants to local government units organized to implement projects that will result in a significant and measurable reduction in water pollution in a selected subwatershed. Based on this legislation, BWSR created the Targeted Watershed Demonstration Program with over $10 million available over the next two years and is seeking nominations annually for three to six project watersheds to participate. CRWD submitted a Targeted Watershed Demonstration Grant Application for last year’s 2014 grant cycle and was unsuccessful.

Issues Staff are requesting authorization to submit a 2015 grant application for Targeted Watershed Demonstration Program for the McCarrons Lake watershed (as identified by USGS and map enclosed) that would be very similar to last year’s request, however it would include improvements and changes as suggested by BWSR staff. Staff still believe that CRWD is an excellent fit for the program since the watershed is almost entirely within CRWD boundaries, an extensive monitoring record exists that can help show improvements to water quality, multiple detailed reports on pollutant sources have been completed to target projects, and CRWD has a track record of successfully implementing projects in the watershed.

A grant award would allow staff to conduct additional water quality improvement work and expedite work identified in CRWD’s Watershed Management Plan. Staff believe $2.0 million over the four-year grant term is sufficient to accomplish the work and demonstrate water quality improvement in the watershed. A 25% local cash match is required ($500,000) and already is or will be budgeted for work in the watershed.

Currently staff are preparing responses to the questions in the Request for Interest (enclosed). The narrative responses will be submitted by the Aug. 29th deadline.

Action Requested 1. Authorize Administrator to apply for a $2 million grant through the BWSR Targeted Watershed Demonstration Program for the McCarrons Lake watershed.

2. Commit up to $500,000 in matching funds over four years for the BWSR Targeted Watershed Demonstration Program.

Encs: McCarrons Lake Watershed Map BWSR Targeted Watershed Demonstration Program Request for Interest W:\02 Budget and Finance\Grants\2015\BWSR 2015 Targeted Watershed\Bd Memo Targeted Watershed Demo Grant 8-13-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Little Canada Roseville Maplewood

MCCARRONS LAKE

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TROUT BROOK

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PHALEN CREEK

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WEST KITTSONDALE

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St. Paul

Capitol Region Watershed District

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City Boundary CRWD Subwatersheds WEST KITTSONDALE

GOODRICH-WESTERN McCarrons Lake Watershed (HUC-12)

DOWNTOWN

Trout Brook Storm Sewer

2013 Monitoring Sites KITTSONDALE Precipitation Gauge ! ( AutomaticEAST Full Water Quality Station !

MISSISSIPPI(RIVER BLVD ! ( ! ( ! (

Lake

WEST SEVENTH

Level Logger

Manual Precipitation Gauge CROSBY

West St. Paul

Copyright:Š 2013 Esri, DeLorme, NAVTEQ, TomTom

Capitol Region Watershed District

McCarrons Lake Targeted Watershed Demonstration HUC-12: 070102060801 0

0.5

1

2

Miles

I

DISCLAIMER: This map is neither a legally recorded map nor a survey, and is not intended to be used as one.

This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.

Targeted Watershed Demonstration Program Request for Interest

July 2014

About the program In 2013, the Minnesota Legislature passed a law requiring the Minnesota Board of Water and Soil Resources (BWSR) to award grants to local government units organized for the management of water in a watershed or subwatershed that have multiyear plans that will result in a significant reduction in water pollution in a selected subwatershed. Priority in making grants must be given to the three to six best designed plans each year.

Based on this legislation, BWSR created the Targeted Watershed Demonstration Program and is seeking nominations for three to six project watersheds to participate. Eligible watersheds are those where the amount of change to achieve a water quality improvement is known, the types of actions required to achieve those results have been identified, and a significant amount of those actions can be implemented within a four-year timeframe.

Priority will be given to watersheds where there are current water quality impairments or priority water resources near the tipping point of becoming impaired. Proposed watersheds should have the threat to the water resource clearly identified, a thorough understanding of the pollution sources and pathways within the watershed, and baseline water quality data against which change can be assessed. Preference will be given to watersheds that are 10 or 12-digit Hydrologic Unit Codes. While protection of high quality resources is important and a critical part of the Clean Water effort, this program focuses on demonstrating water quality improvements, not on sustaining high quality systems.

Clean Water Funding Amount $5,250,000

General Requirements 25% cash match: Match includes cash from landowners, non-profits, local and federal units of government, or private entities. In-kind landowner services are not considered match for this program.

Projects and practices must be of long-lasting public benefit. Applicants must provide assurances that the landowner or land occupier will keep the project in place for the expected lifespan of the project. Such assurances may include easements, enforceable contracts, and termination or performance penalties. BWSR may request to review assurances prior to grant agreement execution.

Applicant Eligibility Eligible applicants include Watershed Districts, Watershed Management Organizations, and Watershed-based Joint Power Organizations. Counties, Soil and Water Conservation Districts and formal partnerships of these organizations with a hydrologic watershed contained wholly within the partnership boundary are also eligible to apply. Applicants must be working under a current state approved and locally adopted water management plan.

The four pilot areas that are participating in the Minnesota Department of Agriculture’s Water Quality Certification Program are not eligible for this funding request.

Minnesota Board of Water & Soil Resources • www.bwsr.state.mn.us

Targeted Watershed Demonstration Program • Page 2

Targeted Watershed Nominations To nominate a watershed in your area, provide a written response to the following questions. Written responses are subject to a five-page limit (maps are not included in the page limit).

1) Strength of watershed as candidate for this demonstration program a. Why would the proposed watershed and its associated water resource be a good candidate for this demonstration program? b. Describe the significance of the water resource. c. Define the water quality concern to be addressed, and the needed reduction in pollutant loadings. d. Describe land use/land cover, hydrologic connections, soils, topography and ownership patterns within the watershed. No more than 2 maps may be submitted. e. Identify the specific comprehensive local water management plan, TMDL study and implementation plan, or Clean Water Partnership diagnostic study and implementation plan in which this watershed is identified. Include the plan title, section, and page number (web link if one exists). f.

Describe how action items in the plan listed above address the water quality concern in the identified watershed and will lead to significant pollutant reductions specifically identifying the percentage of the overall pollution reduction goal(s) this project is estimated to accomplish.

g. Provide one map that outlines the proposed watershed, monitoring locations, and all jurisdictional boundaries.

2) Extent of water quality and quantity monitoring a. Describe the extent to which water quality and quantity monitoring has occurred to date in the proposed watershed. b. Include a table in the format below that details the monitoring location(s) along with the year(s), month(s), and parameters monitored. c. Describe any plans to monitor this watershed in the future.

Year 2005-2013 2007-09

Parameters

Station Number

Chl, DO, E. Coli, NH3, NO2,NO3, pH, TP, TSS, Sulf., Temp, Tube

1,2,3,4,5,6,7,8,9,10,14,16,28

Fish, Macro Invertebrate IBI

15,17,19,20

3) Local knowledge of pollution sources and pathways within the watershed a. Describe the breadth of the knowledge your organization has about the pollution sources and pathways within this watershed. b. Describe the methods and results of inventory and source targeting done to date, or that are in progress, to identify the most critical pollution sources or risks within the watershed that are responsible for causing impairments or threats to the surface water quality.

4) Landowner interest in the watershed a. Describe the known level of landowner/occupier interest and willingness to participate in implementing actions.

Minnesota Board of Water & Soil Resources • www.bwsr.state.mn.us

Targeted Watershed Demonstration Program • Page 3

b. What evidence supports the conclusion?

5) Financial and technical resources available, local expertise, and project budget a. Describe the expected financial and technical resources available to the proposed watershed (local, state, and federal) and the relevant experience within the watershed area to successfully demonstrate a significant reduction in water pollution. b. Include an estimate of cost that will be requested from Clean Water Funds. Please indicate the estimated cost for administration, project development, technical and engineering, and construction costs. c. Describe any additional technical resources that would be needed locally to implement this project.

Submittal All responses must be electronically delivered to BWSR.Grants@state.mn.us and must be received no later than 4:30 p.m. on August 29, 2014. Late responses will not be considered. The burden of proving timely submission is upon the responder.

Evaluation 1) All nominated watersheds submitted for consideration will first be screened by BWSR staff based on responses to questions #1-5. The screening range for the response to each question will be 0 -20 points. Maximum score per request is 100 points. Nominations that are the highest scoring will be deemed candidates for final selection and will be invited for an interview with the Selection Committee.

Additional questions developed for use during the interview process will be provided to all candidates prior to the interview. In addition to questions #1-5, the criteria that will be used during the interview process includes 1) efforts of proposer to address the long-term sustainability of soil and water resources within their jurisdiction; 2) a systematic way to identify and track non-point water quality efforts can be demonstrated; 3) an understanding of social and cultural barriers within the watershed can be demonstrated; 4) the amount of existing local effort occurring within the watershed and the commitment of other agencies, non-profits, and private interest; and 5) the evaluation plan for the project.

2) 3-6 watersheds will be selected by the Board of Water and Soil Resources based on recommendations of the Selection Committee. The Board reserves the right to select watersheds that represent a variety of solutions in different landscapes. *The Selection Committee will be made up of representatives of the Minnesota Board of Water and Soil Resources, Minnesota Pollution Control Agency, Minnesota Department of Natural Resources, Minnesota Department of Agriculture, and the Minnesota Department of Health.

Timeline      

July 14, 2014 - Nomination period begins August 29, 2014 - Nomination deadline at 4:30 PM October 2014 - Interviews December 17, 2014 - BWSR Board selects watersheds February 20, 2015 - Work plan submittal deadline March 6, 2015 - Grant execution deadline

Minnesota Board of Water & Soil Resources • www.bwsr.state.mn.us

August 20, 2014 Board Meeting V. Action Item - D) Approve Grade Promotion for Lindsay VanPatten (Doneux)

DATE: TO: FROM: RE:

August 13, 2014 CRWD Board of Managers Mark Doneux, Administrator Grade Promotion for Lindsay VanPatten

Background Lindsay VanPatten has worked at CRWD since 2012. She was first hired as an Education and Outreach Intern and was then hired on as a part-time Education and Outreach Assistant/Administrative Assistant. Last year her position became full-time. Lindsay has been classified as a Grade 5, Administrative Assistant, non-exempt employee.

Issues Lindsay has consistently been a high performing and very important part of our organization. She has been a critical link in providing both Education and Outreach Support as well as handling Administrative duties. Lindsay does all this from the often busy and noisy front desk while keeping a great positive attitude and enthusiasm for her role here at the District. District policy requires that the Board of Managers approve any Grade adjustments (up or down). I have recently completed her two year review and recommend promoting Lindsay to Grade 6, Education and Outreach Specialist I. Action Requested Promote Lindsay VanPatten to Grade 6, Education and Outreach Specialist I

enc:

CRWD Salary Structure

W:\03 Human Resources\POSITIONS\E&O-Admin Assistant Position Description 1-30-13\Board Memo - LVP Grade Promotion 8-13-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

August 20, 2014 Board Meeting VI. Unfinished Business - A) MOU for Stormwater Management Master Plan for Como Regional Park (Doneux)

DATE: TO: FROM: RE:

August 13, 2014 CRWD Board of Managers Mark Doneux, Administrator MOU for Stormwater Management Master Plan for Como Regional Park

Background The City and CRWD share goals of intentional management of stormwater as a resource, and protection of the water resources within Como Park. CRWD has a capital improvement program, education program, grant program, and permitting process to help achieve their goals. The City utilizes stormwater management requirements of Chapter 52 Legislative Code and the Sustainable Building Policy to guide development on sites over 10,000 sq. ft. to achieve their goals. In addition, both the City and CRWD have US EPA. – MS4 permits, which include planned actions to improve water quality in Lake Como. Some of the actions extend beyond the park into the larger watershed area of the lake.

The Citizen Advisory Committee of CRWD requested that the Board of Managers recommend to the City that it develop a comprehensive stormwater management plan for Como Regional Park. Such a plan could improve efficiency for design and implementation of stormwater management improvements within the park, coordinate interdepartmental efforts such as maintenance and operation of stormwater facilities, and more effectively achieve our mutual goal of improved water quality in Como Lake.

Discussions have occurred among SPPR, SPPW, and CRWD staff following the CAC request. The shared goal of improving water quality in Como Lake is easily agreed. The concept of developing a stormwater management master plan for the park is agreed to be an undertaking worth pursuing, and will require each organization to contribute their unique expertise. It is understood that the Como Regional Park Stormwater Master Plan would require significant efforts to complete.

Issues Staff have worked off and on over the past several years to develop a MOU for a Stormwater Management Master Plan for Como Regional Park. This work has ramped up in the past year and the draft MOU is ready for Board input. See enclosed MOU. Action Requested Provide comments on draft MOU for Como Regional Park Stormwater Master Plan enc:

Draft MOU for Stormwater Management Master Plan for Como Regional Park

W:\06 Projects\Como Lake Projects\Como Regional Park Stormwater Management Plan\Board Memo - MOU Como Regional Park Stormwater Plan 8-1314.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

MEMORANDUM OF UNDERSTANDING - DRAFT STORMWATER MANAGEMENT MASTER PLAN FOR COMO REGIONAL PARK Between City of Saint Paul, Department of Parks and Recreation, Department of Public Works, and Capitol Region Watershed District

BACKGROUND: COMO REGIONAL PARK Como Regional Park was first secured and developed by the City of Saint Paul beginning in 1873. The namesake Lake Como was the primary factor in choosing to establish this as a rest and relaxation attraction to the City residents, and was in fact named after the beautiful counterpart in Italy. The park was a distance from residential neighborhoods of the day, and started out as a tourist destination, much like its counterpart. Como Regional Park is placed in the jurisdiction of Saint Paul Parks and Recreation (SPPR) to operate and manage for the benefit of the citizens.

The park is a total of 450 acres (378 acres land and 72 acres in Lake Como), and currently has a range of facilities including a golf course, park and picnic facilities, a sports complex, and a zoo and conservatory garden complex known as the ‘Como Campus’. Como is also part of various other citywide facilities such as the ‘Grand Round’ system, and Saint Paul’s system of parkways. As a regional park it attracts visitors from across the metropolitan area, and is one of the highest attended parks in the Twin Cities.

Among the oldest facilities in the park is the Marjorie McNeely Conservatory, built in 1915. Some of the oldest developments have been recently renovated, including the Como Lakeside Pavilion, the Hamms Waterfall, the Como Swimming Pool, the historic Streetcar Station, and the Dutch Ovens. Other parts of the park are being developed with new ideas, including McMurray Field, and new exhibit facilities at Como Zoo. Como Regional Park Master Plan was developed by SPPR in 1984, and adopted by the Metropolitan Council. This document provides master plan guidance for the development and maintenance of facilities to meet the desires of the public for use of the park. SPPR regularly meets with the citizens of Saint Paul and the Como Park neighborhood to receive their input on park facilities and programs, and to provide supporting information for goals and objectives for the Parks’ Comprehensive Plan.

The local area surrounding Lake Como drains to the lake through the City’s storm sewer system. Como Lake overflows to the Mississippi River through the Trout Brook storm sewer, which is owned by the Capitol Region Watershed District (CRWD).

1

BACKGROUND: CAPITOL REGION WATERSHED DISTRICT Capitol Region Watershed District (CRWD) originated from a small group of dedicated citizens who wanted to protect Como Lake. They petitioned the Board of Water and Soil Resources (BWSR) to create a watershed district, and in 1998 CRWD was formed.

CRWD is a special purpose local unit of government created to manage and protect part of the Mississippi River Basin, along with the wetlands, creeks and lakes that comprise the watershed and drain to the river.

CRWD is governed by a five-member Board of Managers that guides CRWD in the implementation of goals and objectives set forth in CRWD Watershed Management Plan adopted in 2010. The Citizen Advisory Committee (CAC) was established in 1998 to assist the CRWD Board of Managers with organizational development, planning processes and program implementation, and strengthens the connections between CRWD and citizens The CRWD area covers approximately 40 square miles and includes portions of the cities of Falcon Heights, Lauderdale, Maplewood, Roseville and St. Paul. The lakes in CRWD include Como Lake, Crosby Lake, and Loeb Lake in Saint Paul and Lake McCarrons in Roseville.

GOALS IN COMMON FOR COMO REGIONAL PARK The Saint Paul Comprehensive Plan, Parks and Recreation Plan, adopted in 2008, includes strategies to: 1) Promote Active Lifestyles; 2) Create Vibrant Places; 3) Promote a Vital Environment; 4) Respond Creatively to Change; 5) Innovate in Every Decision; and 6) Connect the Entire City. Strategy #3 includes actions to “3.2 Utilize stormwater as a sustainable resource”, “3.11 Help protect water quality throughout Saint Paul”, and “3.15 Approach Parks’ environmental responsibilities comprehensively rather than on a project-by-project basis”. Como Regional Park is a major location where all of these strategies are involved in development and operation decisions.

The CRWD as an organization is intent on improving and protecting the water resources of the district, including Como Lake. CRWD’s Como Lake Strategic Management Plan (CLSP), completed in 2002, provides significant analysis of the water quality conditions and issues, and provides projection of a plan to address the findings. The “Como Lake TMDL” study was completed by CRWD consultants in 2010, and identifies lake water impairment, sources, TMDL allocations, and monitoring and implementation strategy recommendations.

The City and CRWD share goals of intentional management of stormwater as a resource, and protection of the water resources within Como Park. CRWD has a permitting process to help achieve their goals. The City utilizes stormwater management requirements of Chapter 52 Legislative Code and the Sustainable Building Policy to guide development on sites over 10,000 sq. ft. to achieve their goals.

2

EFFORTS TO DATE Water quality treatment facilities have been developed in Como Park from a variety of initiatives over the years. Some facilities pre-date formation of CRWD, and include storm sewers flowing into stormwater ponds in Como Park Golf Course which are then used for irrigation, infiltration basins intercepting storm sewer piping before the lake, and rainwater collection cistern to provide Conservatory plant watering.

Numerous facilities have been installed in compliance with regulatory requirements of the City and CRWD since their formation. These include rain gardens, storm-septors, and open field and underground infiltration facilities. Some of these have been installed

by Parks and Recreation, others by St. Paul Public Works (SPPW), and some by CRWD. A number of major facilities were constructed in Como Park as part of the ArlingtonPascal RSVP project by St. Paul Public Works.

Unfortunately, all the efforts to date represent individual project efforts, and are not part of a comprehensive plan. Como Park is currently providing treatment of stormwater that is not credited to the park, and water quality in Como Lake is affected by stormwater that is not generated within the park. No data base exists of all these facilities, so it will take considerable effort to inventory these facilities and calculate the stormwater management quantities they represent.

THE PLANNING INITIATIVE The Citizen Advisory Committee of CRWD requested that their Board of Managers recommend to the City that it develop a comprehensive stormwater management plan for Como Regional Park. Such a plan could improve efficiency for design and implementation of stormwater improvements within the park, coordinate interdepartmental efforts such as maintenance and operation of stormwater facilities, and more effectively achieve our mutual goal of improved water quality in Como Lake.

Discussions have occurred among SPPR, SPPW, and CRWD following the request. The shared goal of improving water quality in Como Lake is easily agreed. The concept of developing a stormwater management master plan for the park is agreed to be an undertaking worth pursuing, and will require each organization to contribute their unique expertise. It is understood that the Como Regional Park Stormwater Master Plan would require significant efforts to complete.

Some of the subjects that must be addressed include: A. Inventory existing park development, including impervious surfaces contributing to stormwater runoff, existing stormwater treatment facilities and developments within the park of past storm water management efforts, and existing water resources.

3

B. Inventory storm sewer facilities, including those bringing stormwater into the park from outside sources (both public and private), and those that manage stormwater within the park.

C. Analyze and quantify existing treatment facilities; establish credit system for stormwater management within the park, and identify existing and future treatment regulatory requirements.

D. Plan for future development needs of the park for the next 10 to 20 years including corresponding stormwater treatment facilities, and identify opportunities to develop and improve water resources for park amenities.

E. Establish an agreeable implementation and sequencing plan for facilities development, and determine application of stormwater management credits to planned needs.

SPPR recognizes that its staff would be lead such efforts in cooperation with SPPW and CRWD staff, and has identified the need to fund that staff time. In order to provide funding, SPPR may need to apply for funding grants.

In addition, it is anticipated that a consultant would be enlisted to provide services involved with inventory and analysis of facilities and future need, as well as discussion of appropriate stormwater treatment BMP’s and water resource development. The level of effort could be significant, especially if City or CRWD staff is unable to provide the services.

MUTUAL UNDERSTANDING It is mutually understood that the City of Saint Paul, Department of Parks and Recreation (SPPR) and Department of Public Works (SPPW) and the Capitol Region Watershed District (CRWD) share goals of improving the water quality in Como Lake and other water resources in Como Regional Park, and that each body contributes unique objectives and expertise in achieving those goals. While each body fulfills specific purpose at a local level, the shared goals can be aligned to complement each other.

Each of the bodies commits to undertake a joint effort to create a Comprehensive Stormwater Master Plan for Como Regional Park which will provide guidance of future development of park stormwater facilities, and achieve mutual understandings of implementation and regulatory issues relative to compliance and sequencing.

SPPR staff will lead the effort to create the Master Plan. The effort will be approached cooperatively through generation and sharing of available information and relevant longrange development plans, and efforts to secure funding needed for the planning will be jointly undertaken.

The resulting Master Plan must satisfy and address common issues, such that future developments and implementation can be referenced to the plan. Each body will review the plan, and provide adoption by its management or advisory bodies, and will be signed by the administration of each.

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MEMORANDUM OF UNDERSTANDING AGREEMENT In agreement with the foregoing project description, and with the delineated goals in common for Como Park and Lake Como, we, the undersigned, commit our organization to precede with this worthwhile effort in cooperation with each other organization.

FOR CITY OF SAINT PAUL, DEPT. OF PARKS AND RECREATION:

Date: _____________________

Mike Hahm, Director

FOR CITY OF SAINT PAUL, DEPT. OF PUBLIC WORKS:

Date: ______________________

Rich Lallier, Director

FOR CAPITOL REGION WATERSHED DISTRICT:

Date: _______________________

Mark Doneux, Executive Director

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DATE: TO: FROM: RE:

August 14, 2014 CRWD Board of Managers and Staff Mark Doneux, Administrator August 20, 2014 Administrator’s Report

1) Administrator Approved or Executed Agreements a) Stewardship Grant Agreement with D12 for two large rain gardens on Raymond Ave. - $8,600. b) Consultant Services Agreement with Wenck Associates for RSVP Design Standards - $4,400. c) Amendment No. 1 to 2013 Stewardship Grant Agreement with German Immersion School to increase maximum award amount from $10,000 to $20,000.

2) Board Approved or Executed Agreements 3) General updates including recent and upcoming meetings and events a) Corey Poland’s last day at CRWD will be September 5, 2014. We are currently accepting applications for BMP Inspector through August 15. b) The 2014 Clean Water Summit is September 11, 2014 8:00am – 5:00pm at the Minnesota Landscape Arboretum.

CRWD is a sponsor and planning member of the conference. The topic is “Green Infrastructure for Clean Water: Costs & Benefits to Our Communities” and the Lowertown Regional Ballpark will be featured as a case study.

Register here. c) CREATE: The Community Meal by Manager Seitu Jones will be held on September 14, 2014 on Victoria Street in Saint Paul. d) CRWD and the CAC are co-sponsoring the September 18 Moos Family Speaker Series, “Dwindling Groundwater Reserves as Viewed from Space” with Dr. Jay Famiglietti. The presentation begins at 7:00pm at the University of Minnesota St. Paul Student Center. Register at www.freshwater.org/lectures. e) Saint Paul Open Streets celebration with be Saturday, September 21, 2014. f) CRWD Staff will be participating in a mobile workshop of Green Line Green Infrastructure during the Rail-Volution Conference, September 23, 2014 from 1-4pm. g) Mark Doneux, Nate Zwonitzer and Bob Fossum will be attending WEFTEC in New Orleans, Louisiana from September 27 – October 1. h) Mark will be out of the office August 14-19.

4) Upcoming events and meetings a) BWSR tour of Green Line Green Infrastructure, August 26, 11:00am – 1:00 pm. b) Next Board meeting is Wednesday, September 3, 2014 from 6:00 – 8:00 pm. c) Next CAC meeting is Wednesday, September 10, 2014 from 7:00 – 9:00 pm.

5) Project and Program Updates a.) U of M Community Capacity Study update: The first phase of interviews with organizations and agencies that serve communities on the Green Line is almost complete, the next phase with minority and new immigrant business owners and property owners along the Green Line and the east side of Saint Paul is beginning. A meeting of the Project Advisory Team and CRWD staff is tentatively scheduled for September.

Community Capacity Survey Project Advisory Team: Patricia Ohmans of Frogtown Green, Cheng Lee of Asian Outdoor Heritage, Craig Johnson of Model Cities, Melanie Peterson-Nafzinger of Great River School, Carol Swenson of District Councils Collaborative, Bill Zajicek of Payne-Phalen Planning Council, Jonee Kulman Brigham of U of M and Fullspring Studio

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

b.) Watershed Partners, Partner Grant for Guard your Stormdrain: Focus groups were conducted to gather feedback on initial Guard your stormdrain messaging and design. In response to the feedback, the program name has been changed to Adopt a Stormdrain. Another round of public feedback on the revised information is planned in August. c.) Highland Ravine Project: Pre-construction meetings with the contractor and homeowners will be held on August 25, 2014 from 3 – 6:30pm. Construction is scheduled to start on September 8 and be substantially completed by October 15. d.) Eustis Street Stormwater Improvement Study: The project kick-off meeting will be held on August 21 at 8:30 am at Lauderdale City Hall, 1891 Walnut Street. Representatives from Lauderdale, Ramsey County and possibly the future developer of the adjacent private property will be in attendance.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 8-20-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

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Presented by the Minnesota Landscape Arboretum in collaboration with Minnehaha Creek Watershed District, with support from University of Minnesota Extension. *Photo courtesy of Barr Engineering Company

September 21–24, 2014 Minneapolis + St. Paul

Rail~ Volution ~ Building Livable Communities with Transit

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