September 12, 2018

Citizen Advisory Committee 7:00 PM, Wednesday, September 12, 2018 – Capitol Region Watershed District 1410 Energy Park Drive, Suite 4, Saint Paul, MN 55108 Agenda

Materials Enclosed

7:00

I)

Welcome, Announcements and Updates – Introductions

7:05

II)

Public Comment for issues not on the Agenda (3 minutes per person)

7:08

III)

Approval of the Agenda

7:09

IV)

Approval of Minutes A) Approval of the August 8, 2018 Minutes

7:10

V)

District Initiatives for Review, Comment and Recommendations A) Strategic Planning Session, Barbara Deming, MAD, State of MN B) Fall 2018 Committee Assignments (Doneux)

8:35

VI)

CAC Initiatives A) Service Learning Student (Swanson) B) Watershed Steward Award Program Update (Bromelkamp)

8:40

VII)

Project and Program Updates A) 595 Aldine Building (Doneux) B) Targeted Watershed Program Update (Doneux) C) State BWSR - Performance Review and Assistant Program, Level II Update D) CRWD 20th Anniversary and River of Iron Pour Event, September 21st

8:45

VIII) CAC Observer Update

8:50

IX)

Discussion A) New & Old Issues B) CAC Observer for September 19 and October 3, 2018 Board of Managers Meetings D) 2018 Agenda Plan

9:00

X)

Adjourn

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Citizen Advisory Committee Meeting Wednesday, August 8, 2018 – 7:00 p.m.

CAC Members Present: Pat Cavanaugh Nicole Soderholm Steve Duerre Gwen Willems Mike MacDonald David Arbeit Bob Simonet

Others Present: Mark Doneux, CRWD Belinda Gardner, CRWD Nate Zwonitzer, CRWD Shirley Reider, Board of Managers

Members absent: Richard Weil, w/notice Michelle Ulrich, w/notice Tom Elko, w/notice Mary Lilly, w/notice Kathryn Swanson, w/notice William Barton, w/o notice

I. Welcome, Announcements, and Updates Mr. Duerre opened the meeting at 7:00 p.m. Mr. Duerre asked for any announcements or updates and introductions.

Ms. Cavanaugh provided another update from August board meeting. She mentioned that work is being done on Ford Site Area C site and that a full report to CAC will happen at a future meeting.

II. Approval of Agenda CAC 18-022 Motion: To approve the CAC August 8, 2018 agenda. Ms. Cavanugh asked to reschedule the St. Catherine’s University report for a future meeting.

Soderholm/Cavanugh Unanimously approved III. Approval of Minutes A) July 18, 2018 CAC Meeting Minutes CAC 18-023 Motion: To approve the July 18, 2018 minutes.

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MacDonald/Simonet Unanimously approved

IV. District Initiatives for Review, Comment, and Recommendations A) Targeted Watershed Program-Como Regional Park BMPs Mr. Zwonitzer presented on the Como Regional Park BMPs. After reviewing the 12 BMP configurations in the Como Park BMP Feasibility Study, several projects were identified as high priority. These projects include expansion of an existing infiltration basin in the golf course that is currently treating the zoo and adding iron-enhanced sand filter benches to the northwest golf course pond (owned/operated by CRWD) and to one of the small ponds near the golf course clubhouse. Houston Engineering (HEI) is designing these three BMPs and will develop plans and technical specifications. Construction documents will be completed by the end of 2018. While the projects are being designed, staff will begin discussions with the City regarding construction funding, CRWD volume credits, and address any inconsistencies between this project implementation approach and CRWD rules. The projects could be ready for construction as early as spring 2019. Mr. MacDonald asked about cost effectiveness. He also asked about similar drainage issues as the other side of pond. Mr. Arbeit asked about iron enhanced sand filters. Mr. Zwonitzer replied that the installed filters will last over 10 years. Ms. Soderholm asked about cost share with Como Zoo. Mr. Zwonitzer replied that Como Zoo will share in the cost. Mr. Simonet asked about captured water and golf course water needs. Mr. Zwonitzer replied that the golf course currently does resuse the water for its course.

Ms. Reider confirmed funding from the Tartegeted Watershed Program. Mr. Arbeit confirmed the goal to reduce volume, Mr. Zwonitzer confirmed that the goal is to run 2-inch rainfall through the sand filter. Mr. Arbeit asked about specific goals. Administrator Doneux referred to the rules and reduction goals and 1.1 inch is the way to achieve 60% phosophorus reduction. Mr. Arbeit confirmed that this project will equal 60 pounds of reduction. Mr. Zwonitzer replied that the 60 pounds is helping meet the goal. The overall goal for Como is 100 pounds.

B) Targeted Watershed Program-Parkview Center School Project Mr. Zwonitzer presented on the Parkview Center School BMP feasibility Study. After extensive evaluation of infiltration BMP configurations, it was determined that infiltration is not suitable at this site due to poor soils and high groundwater. A future existing school parking lot expansion offers an opportunity to install a filtration BMP. The BMP would be placed at existing grade next to a steep slope, eliminating the need for extensive excavation. Roseville School District determined they would have sufficient soil from other nearby projects to bury the BMP and create the needed grade for the future parking lot. This greatly reduces the project expenses for excavation and hauling. Identified as Option 4 in the feasibility study, the BMP would consist of pre-treatment, a buried pipe storage system, and a filter vault with up to 36 filter cartridges capable of capturing dissolved phosphorus. The BMP is estimated to cost $775,000 and will prevent 45 pounds of phosphorus from reaching Lake McCarrons. SRF Consulting Group has started design and engineering work for the filtration BMP. Construction documents are anticipated to be completed in early 2019. While the project is being designed, staff will begin discussions with project partners regarding construction funding, long-term maintenance, and CRWD volume credits. The project could be ready for construction as early as fall 2019. Ms. Willems asked about accessibility for maintenance. Ms. Reider asked about the responisibiltiy of the maintentance cost. Mr. Arbeit asked about the options being eliminated. Ms. Soderholm asked about the benefit of cartridges. Mr. Zwonitzer replied the media itself is proprietary.

C) Willow Reserve Restoration Project Update “Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.�

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Mr. Zwonitzer provided an update on Willow Reserve and reviewed the implementation plan, the reserve map and invasive species management plan. Mr. Zwonitzer presented updated photos of native plants and talked about the dumping issue, he mentioned that the city cleaned up the dumping and it is stabilized. Next steps include invasive species management, fall seeding, City and D6 discussions about community outreach. Ms. Cavanuagh asked about wildlife. Ms. Willems asked about mosquitos. Mr. Zwonitzer replied there are a lot of mosquitos. Mr. Arbeit asked about the water treatment and if the nighbors have questions about the body of water. Administrator Doneux replied the public comments did not address/question safety.

C) 2019 Budget and Levy Administrator Doneux reviewed the 2019 Budegt and levy and reviewed the budget objectives, major initiatives, highlighted key line items on 2019 Budget. He mentioned that there’s an increased demand for stewardship grants. Administrator Doneux highlighted the Education and Outreach line items and reviewed Special Grants new line item for fesibility studies. Ms. Willems asked for clarification on the Warehouse Monitoring line item. Mr. Arbeit asked if the budget is proposed and about contributions from outside sources. Administrator Doneux replied and he pointed out some the the outside sources.

V. CAC Initiatives A) Watershed Steward Awards (Doneux) Administrator Doneux provided a Watershed Steward Awards Update. A date will be set for January either January 17 or January 24. The date will be posted at a future meeting.

B) Service Learning Student (Swanson) Ms. Soderholm requested to step down from the Service Learning Student committee. Ms. Cavanaugh mentioned that the Student Learning Student program could be implemented as part of Diversity Strategic Plan.

VI. Project and Program Updates A) 595 Aldine Building Update (Doneux) Administrator Donuex will send an email on Thursday August 9 inviting anyone who wants to tour the building on Friday August 10.

B) Strategic Plan Update (Doneux) No update.

C) St. Catherine University Parking Lot (Doneux) Administrator Doneux mentioned that an update will be provided at a future meeting.

VII. CAC Observer Update Mr. Macdonald provided an update.

VIII. Discussion a. New & Old Issues b. CAC observer for August 15, 2018 and September 5, 2018 Board of Managers Meeting c. 2018 Agenda Plan A) New & Old issues “Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.”

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B) CAC Observer for the Board of Managers Meetings August 15, 2018 and September 5, 2018 C) 2018 Agenda Plan Mr. Duerre reviewed the 2018 agenda plan.

IX. Adjourn CAC 18-24 Motion: To adjourn the August 8, 2018 CAC Meeting.

Arbeit/Soderholm Unanimously approved The meeting was adjourned at 9:10 PM. Respectfully submitted, Belinda Gardner W:\05 Citizen Advisory Committee\Minutes\2018\August 8, 2018 Draft Minutes.doc

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.�

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September 7, 2018 CAC Meeting V. A) Strategic Plan Proposal

DATE: TO: FROM: RE:

September 7, 2018 CRWD Board of Managers Bob Fossum, Division Manager Strategic Planning

Background In 2008, The Capitol Region Watershed District (CRWD) completed a strategic planning process with Barbara Deming, MN Management and Budget. In 2018, the District will develop its next watershed management plan renewing the ten-year-old strategic plan.

Issues Ms. Deming has submitted a proposal for the strategic planning process (enclosed). Please note the dates are no longer accurate in the enclosure. The major steps include: 1.

2.

3.

4.

5.

6.

Organize project activities and resources Conduct situation assessment Develop conclusions about the current situation and identify possibilities for a 5 – 10-year vision Confirm mission and vision, and identify goals Draft strategies and actions Prepare for transition from strategic planning to implementation

Ms. Deming will lead the CAC through a discussion, via a number of questions, to help define past successes and future goals/vision of the District.

Requested Action Participation in the discussion at the meeting Enc: Strategic Plan Workplan prepared by Barbara Deming, MN Management and Budget.

Capitol Region Watershed District 2018 strategic planning workplan – DRAFT Activities

July

1. Organize project activities and resources Develop detailed project work plan, identifying strategic planning team members, interview and focus group participants, meeting dates and times, and other logistics to support project success.

MAD and CRWD strategic planning team leaders meet to organize the project, confirm work plan

Plan, facilitate and document one 2-hour meeting with key client personnel

August

Develop interview contact list, draft questions

Organize and conduct interviews/ focus groups

Organize, plan, and conduct situation assessment interviews and focus groups, and draft summary report.

Review questions with CRWD leaders

Write situation assessment report

Preparation, facilitation and documentation of one four-hour strategic planning team meeting.

4. Confirm mission and vision, and identify goals Work with strategic planning team to review and confirm CRWD mission and vision, and identify distinct goals included within the vision.

Preparation, facilitation and documentation of one four-hour strategic planning team meeting.

October

November

MAD: Draft work plan, facilitate organizing meeting, incorporate changes in revised work plan CRWD: Provide names for strategic planning team interview/FG participants, arrange logistics

2. Conduct situation assessment Work with the client to develop questions, and confirm a process for collecting and reporting the data. Up to 10 half-hour telephone interviews and up to six two-hour focus groups.

3. Develop conclusions about the current situation and identify possibilities for a 10-year vision With the strategic planning team review results of the situation assessment and draft elements of a new 10-year vision.

September

MAD: Draft questions and review via email or in person; Organize and conduct interviews and FGs; Write report CRWD: Review and provide feedback on questions; Help to organize in-house interviews and FGs

Strategic planning meeting 1: Review situation assessment and draft vision

Strategic planning meeting 2: Confirm mission and vision, articulate distinct goals

MAD: Plan and facilitate Meeting 1, provide meeting notes CRWD: Organize and participate in team meeting

MAD: Plan and facilitate Meeting 2, provide meeting notes CRWD: Organize and participate in team meeting

Capitol Region Watershed District 2018 strategic planning workplan – DRAFT Activities 5. Draft strategies and actions With strategic planning team, draft strategies and actions to carry out the vision and goals.

Preparation, facilitation and documentation of one day-long strategic planning team meeting.

6. Prepare for transition from strategic planning to implementation Review and confirm strategic plan products and values with which the plan will be carried out. Identify priority next steps and assign timelines and roles for implementation, and review draft strategic plan document with client before it is made public. Present strategic plan to up to three audiences.

Preparation, facilitation and documentation of one four-hour strategic planning team meeting, plus report presentations.

July

August

September

MAD: Plan and facilitate Meeting 3, provide meeting notes CRWD: Organize and participate in team meeting

October

November

Strategic planning meeting 3: Draft strategies and actions

MAD: Plan and facilitate Meeting 4, provide meeting notes; Draft strategic plan report; Present final strategic plan to up to 3 audiences CRWD: Organize and participate in team meeting; Review and provide feedback on draft report; Develop public report incorporating information, CRWD style, photos, and other desired elements

Strategic planning meeting 4: Review/confirm draft strategic plan report; ID implementation steps Present strategic plan to up to 3 audiences

September 12, 2018 V. District Initiatives B) Fall 2018 Committee Assignments

DATE: TO: FROM: RE:

September 7, 2018 Citizen Advisory Committee Mark Doneux, Administrator Citizen Advisory Committee Fall 2018 Committee Assignments

Background Each year the Citizen Advisory Committee supports District activities by serving on a variety of committees.

Issues Currently, the District needs interested CAC Members to serve on the Special Grants (two members), Partner Grants (two members) and the Awards (two members) and Watershed Management Plan (one alternate member). David Arbeit and Mike MacDonald serve on the Como Lake Public Advisory Group and Pat Cavanagh serves on the Diversity Committee. See attached table.

Requested Action Assign members to fill committee openings.

enc:

Fall 2018 Board and CAC Committee Assignments

W:\05 Citizen Advisory Committee\2018 Files\CAC Memo - Fall 2018 Committee Appointments 9-7-18.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Fall 2018 Board and CAC Committee Assignments

Committee WMP

Board Members Rick Sanders, Joe Collins

Past CAC Members N/A

2018 CAC Members Gwen Willems, need alternate

Special Grants

Seitu Jones and Rick Sanders

Need two members

Partner Grants

Shirley Reider and Seitu Jones

No Special Grants in 2017. 2016 Committee members included David Arbeit and Bill Barton.

2017 Pat Cavanaugh and Mike MacDonald

Awards

Joe Collins and Mary Texer

2017 Mary Lily and David Arbeit

Need two members

Como Lake PAG Diversity

N/A

N/A

Seitu Jones and Joe Collins

Pat Cavanaugh

Mike MacDonald and David Arbeit Pat Cavanaugh

Need two members

W:\01 Administration\Office Docs\Committees\Fall 2018 Board and CAC Committees.docx

Staff Anna Eleria, Bob Fossum, Mark Doneux Nate Zwonitzer and Mark Doneux

Lindsay Schwantes and Jessica Bromelkamp Jessica Bromelkamp and Mark Doneux Bob Fossum and Britta Belden Jessica Bromelkamp and Mark Doneux

September 12, 2018 VI. CAC Initiatives B.) 2018 Watershed Steward Awards Program Update

DATE: TO: FROM: RE:

September 6, 2018 Citizen Advisory Committee Jessica Bromelkamp 2018 Watershed Steward Awards Program

Background In 2014, the CAC developed the Watershed Steward Awards Program to honor individuals and organizations that exemplify watershed stewardship through activities or projects that demonstrate a commitment to CRWD’s mission to “protect, manage and improve water resources of Capitol Region Watershed District.” The award categories include the Watershed Citizen, Watershed Partner, Watershed Outreach Program, Young Watershed Steward, Watershed Project, and Lifetime Stewardship Awards. The CAC, Board and staff are asked to submit nominations by November 16, 2018.

The Board of Managers delegated decision-making authority for the Watershed Steward Awards to the CAC in 2017. An Awards Ceremony is planned for January 2019.

Issues Please promote the program in your communities and submit nominations by November 16, 2018 for consideration and review by the joint-committee.

2016 CRWD Watershed Steward Award Program Timeline: Date Task September 12, 2018 CAC identifies two representatives for Awards Committee September 14, 2018 Staff, CAC, and Board begin program promotion October 17, 2018 Board confirms two representatives for Awards Committee November 16, 2018 Watershed Steward Awards nominations due November 26-30, 2018 Awards Committee meeting to select winners December 3, 2018 Send Award Ceremony invitations December 12, 2018 CAC approves joint-committee recommendations for winners December 19, 2018 Board reviews CAC recommendations for winners December 19, 2018 RSVPs for the Award Ceremony due January 17 or 24, 2019 CRWD Watershed Steward Awards Ceremony Request Action Promote and submit nominations for the 2018 Watershed Steward Awards Program. enc:

CRWD Watershed Steward Award Program Overview and Award Category Descriptions

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

2018 Watershed Steward Awards Nomination Form W:\05 Citizen Advisory Committee\Watershed Steward Awards Program\2018\2018 Watershed Steward Awards CAC Memo 9-6-18.doc

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CRWD Watershed Steward Awards Program Guidelines The Watershed Steward Award Program honors individuals and organizations that exemplify watershed stewardship through activities or projects that demonstrate a commitment to CRWD’s mission to “protect, manage and improve water resources of Capitol Region Watershed District.”

The awards are given annually through an open nomination process each fall. Nominees may be anyone who lives or works within CRWD’s boundaries. Award recipients are selected by a committee comprised of CRWD Board Managers, Citizen Advisory Committee (CAC) members, and staff. Final recommendations are approved by the CAC and shared with the Board in December. Awards are presented at CRWD’s Annual Meeting, which is planned for January.

Award Categories: • • • • • •

Watershed Citizen Award: Given to an individual who has demonstrated a personal commitment to citizen engagement, project initiation or exceptional leadership that supports CRWD’s mission.

Watershed Partner Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by consistently implementing innovative stormwater management solutions.

Watershed Outreach Program Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by connecting residents to clean water practices through education, art and other means.

Young Watershed Steward Award: Given to a young person or group of young people who have undertaken projects that exemplify a commitment to CRWD’s mission.

Watershed Project Award: Given to an organization, group or individual for a project that demonstrates an innovative and effective solution for protecting, managing and improving water resources of CRWD. Lifetime Stewardship Award: Given to an individual who has, during his or her lifetime, played a significant leadership role in the stewardship of CRWD’s water resources.

The following guidelines apply: 1.

2.

3.

4.

Generally, no more than one award will be given annually in each category.

Generally, no more than one award will be given to an organization each year.

Awards will only be granted when eligible nominations are received.

Awards will not be given to nominees that are simply complying with CRWD requirements unless an innovative technology or practice is demonstrated.

5. Current members of the CAC, Board or staff are not eligible to receive awards.

6. Award winners will receive a plaque or framed certificate that includes their name, CRWD’s logo and the award category.

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The Award’s Committee will consider the following criteria when reviewing nominations. These criteria may not be applicable in every award category.

• • • • • • • • • • • •

Reaches new or underserved audiences Reaches unusually large groups Represents a new kind of business or organization Connects residents with CRWD in new and creative ways Develops or expands relationships with partners and the public Treats a large amount of stormwater runoff Leverages resources Uses resources and the budget efficiently Efficient use of resources and budget Proactively partners with CRWD Demonstrates innovative practices or technologies Furthers the mission of the CRWD in new or innovative ways

W:\05 Citizen Advisory Committee\Watershed Steward Awards Program\2018\2018 Watershed Steward Awards Program Guidelines.docx

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Nominate a Watershed Steward Today CRWD is accepting nominations for the 2018 Watershed Steward Awards to honor individuals and organizations that exemplify watershed stewardship through activities or projects that demonstrate a commitment to help protect, manage and improve our lakes and the Mississippi River. To nominate an individual or organization, complete the online form below and click submit, or download a copy of the Watershed Steward Nomination Form. All nominations are due by November 16, 2018.

Contact Jessica Bromelkamp at jessica@capitolregionwd.org or (651) 644-8888 with questions.

Award Categories: • • • • • •

Watershed Citizen Award: Given to an individual who has demonstrated a personal commitment to citizen engagement, project initiation or exceptional leadership that supports CRWD’s mission.

Watershed Partner Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by consistently implementing innovative stormwater management solutions.

Watershed Outreach Program Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by connecting residents to clean water practices through education art and other means.

Young Watershed Steward Award: Given to a young person or group of young people who have undertaken projects that exemplify a commitment to CRWD’s mission.

Watershed Project Award: Given to an organization, group or individual for a project that demonstrates an innovative and effective solution for protecting, managing and improving water resources of CRWD. Lifetime Stewardship Award: Given to an individual who has, during his or her lifetime, played a significant leadership role in the stewardship of CRWD’s water resources.

Nominator Information Name (First and Last) Email Phone Address (Street, City, State and Zip) Yes, add me to the Capitol Region Watershed District email newsletter!

Nominee Information Name (First and Last) Organization Email Phone Work or Home Address (Street, City, State and Zip) Photo (optional, but appreciated!)

Photos should be at least 500px wide. Accepted file types: jpg, gif, png.

Award Category Watershed Citizen

• •

Watershed Partner

•

Watershed Outreach Program

•

Young Watershed Steward

•

Watershed Project

•

Lifetime Stewardship

Reason for Nominating

(1,000-character word limit) How does the individual, organization or project help protect and improve water resources of CRWD? The Award’s Committee will also consider the following criteria when reviewing nominations.

• • • • • • • • • •

•

Reaches new or underserved audiences Reaches unusually large groups Represents a new kind of business or organization Connects residents with CRWD in new and creative ways Develops or expands relationships with partners and the public Treats a large amount of stormwater runoff Leverages resources Uses resources and the budget efficiently Proactively partners with CRWD Demonstrates innovative practices or technologies Furthers the mission of the CRWD in new or innovative ways

Capitol Region Watershed District Citizen Advisory Committee 2018 Agenda Plan CAC Meeting Date January 10, 2018

District Initiatives Friends of the Mississippi River Partner Grant Presentation, Adam Flett Phalen Creek Daylighting Study CRWD Research Program Trout Brook Nature Sanctuary Lift Station.

Saint Paul Natural Resources Partner Grant Programs Adopt a Drain Program 595 Aldine History Project Strategic/Watershed Management Planning

CAC Initiatives 2018 CAC Meeting Plan Watershed Steward Awards Event Service Learning Student Presentation

April 11, 2018

Great River Greening Partner Grant Program Annual Report Update

May 9, 2018

Building Update 2018 Rules Revision Update Como Lake Management Plan Update CRWD History Study Update McCarrons AIS Plan

Election of Officers Student Learner Program Urban Roots-Speechcraft 2018 Tour Draft Itinerary CAC Tour Confirmation Service Learning Student Urban Roots-Speechcraft

February 14, 2018

March 14, 2018

June 13, 2018 July 18, 2018

August 8, 2018 September 12, 2018 October 10, 2018

November 14, 2018

December 12, 2018

2018 Student Learner Program 2017 Watershed Steward Awards Program Review Service Learning Student Urban Root-Speechcraft Program

Summer Tour 2019 Budget Diversity Strategic Plan Strategic Planning Como Lake Management Plan 2019 Budget and Levy Targeted Watershed Program Strategic Planning Session Fall 2018 Committee Assignments Building Update PRAP CRWD Website Building Update

2017 Reappointment Recommendations 2019 Partner Grants Program

Service Learning Student

2018 Awards Program Adoption Service Learning Student Watershed Steward Awards Program Watershed Steward Awards Program

Watershed Steward Awards Program Moos Lecture Series Service Learning Student Watershed Steward Awards

Updated: September 6, 2018 W:\05 Citizen Advisory Committee\Agendas\2018 CAC Agenda Plan 8-8-18.doc