December 3, 2014 board packet

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, December 3, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA Materials Enclosed I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) Permit Close Outs (Hosch) B) Rule Updates

IV.

Special Reports – Highland Ravine Stabilization Project Update (Eleria)

V.

Action Items A) AR: Approve Minutes of the November 19, 2014 Regular Meeting (Sylvander) B) AR: Approve 2015 Partner Grants (Van Patten) C) AR: Approve 2015 Special Grants (Zwoniter) D) AR: Approve Amendment with Houston Engineering for Curtiss Pond Improvement Project (Fossum)

VI.

Unfinished Business A) FI: Curtiss Pond Improvement Project (Fossum) B) FI: December 17 Board Annual and Regular Meeting Agenda/Format

VII.

General Information A) Administrator’s Report

VIII.

Next Meetings A) Board Meeting, Wednesday, December 17, 2014 B) CAC Meeting, Wednesday, December 10, 2014

IX.

Adjournment

W:\04 Board of Managers\Agendas\2014\December 3, 2014 Agenda Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

December 3, 2014 III. Permit Applications A) Permit Closeouts (Hosch)

DATE: TO: FROM: RE:

December 3, 2014 CRWD Board of Managers Elizabeth Hosch, BMP Inspector Permit Closeouts

Background Construction activity is complete for permits 07-025 McDonough Housing and 09-008 McDonough Housing Phase V&VI. Issues Final inspections were conducted in the summer of 2014. All temporary BMPs have been removed and soils stabilized. Construction as-builts have been submitted and the BMPs were installed as approved.

Maintenance Agreements for the onsite stormwater management practices have been recorded with Ramsey County.

Sediment removal in sumps and cleanout of underground stormwater treatment chambers is under purchase order with Goliath Hydro-Vac company to be completed by November 28, 2014. Maintenance activity is also planned for early 2015 to address some ongoing vegetation needs on this and other similar properties in the City. This is typical maintenance work expected to be ongoing under the maintenance agreement and the applicant is actively pursuing as such.

No surety was required for these two permits because they are with a public entity.

Action Requested Approve Certificate of Completion for permit 07-025 McDonough Housing Approve Certificate of Completion for permit 09-008 McDonough Housing Phase V&VI

cc: Jim Mogen, Ramsey Country Attorney’s Office W:\07 Programs\Permitting\Board Memos\2014-12-3 Permit Closeout Board Memo.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: TO: FROM: RE:

December 3, 2014 Board Meeting IV. Special Report – Highland Ravine Stabilization Project Update (Eleria)

November 25, 2014 CRWD Board of Managers Anna Eleria, Water Resource Project Manager and Todd Shoemaker, Wenck Associates Highland Ravine Stabilization Project Update

Background CRWD commenced its work in the Highland Ravine area in late 2010 with a feasibility study that determined the extent and causes of erosion in the ravine and flooding to downstream properties. It also identified strategies to address these waterrelated issues, which included rock grade control structures, side slope stabilization measures, and a stormwater pond. In early 2012, CRWD received a State Clean Water Fund (CWF) Grant of $150,000 to design and construct ravine stabilization measures in specific two areas of Highland Ravine. In late 2012, CRWD hired Wenck Associates to design and engineer the ravine stabilization project and provide construction engineering services. The Board awarded the construction project in May 2014 to Sunram Construction based on its bid of $312,622, the lowest of three bids received.

Issues Construction of the Highland Ravine Stabilization Project commenced on September 15, 2014. Anticipated to be completed in one month, an additional month was needed to finish the project due to rain, active groundwater seepage in both ravine areas, and side slope instability and slumping. Completed major construction activities included installation of rock grade control structures in the ravine channels, placement of brush bundles and biologs on the side slopes, construction of stormwater pond in Ravine 1, replacement of the City’s sanitary sewer, and restoration of the disturbed construction areas.

Below is a table summarizing the project’s funding sources and expenses (both actual and projected).

EXPENSES Engineering - Feasibility Study Engineering – Design Engineering – Construction Services (Act. & Proj.)

Engineering Total Construction – Actual and Projected Construction – Change Orders Construction Total TOTAL EXPENSES FUNDING CWF Grant CRWD TOTAL FUNDING

BUDGET

COST

$10,000 $45,476 $85,327 $140,803

$312,622 $453,425

$14,854 $64,584 $93,827 $173,265 $321,135 $15,482 $336,617 $509,882

AMOUNT $150,000 $303,425 $453,425

AMOUNT $150,000 $359,882 $509,882

Action Requested None, for your information only W:\06 Projects\Highland Ravine\Board-CAC Memos\BM Highland Ravine Construction Update 12-03-14 .docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

December 3, 2014 Board Meeting V. Action Item A) Approve Minutes of November 19, 2014 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, November 19, 2014, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota REGULAR MEETING I.

Call to Order of Regular Meeting (President Joe Collins) at 6:05 p.m.

A) Attendance Joe Collins Shirley Reider Seitu Jones Mary Texer Mike Thienes

B)

Staff Present Mark Doneux, CRWD Forrest Kelley, CRWD Michelle Sylvander, CRWD Anna Eleria, CRWD Elizabeth Hosch, CRWD Elizabeth Beckman, CRWD Jim Mogen, Ramsey County Attorney

Public Attendees Vanessa Perry, University of MN

Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. No changes were made.

Motion 14-234: Approve the November 19, 2014 agenda.

Jones/Reider Unanimously approved II.

Public Comments – For Items not on the Agenda.

There were no public comments.

III.

Permit Applications and Program Updates A)

Permit #14-034 E. 7th Senior Apartments (Kelley)

Mr. Kelley reviewed Permit #14-034 East 7th Senior Apartments. The applicant is Dominium Development is redeveloping a site for a senior housing apartment building. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 1.62 Acres with 1.33 Acres of impervious surface.

Motion 14-235: Approve permit #14-034 E. 7th Senior Apartments with 7 Conditions: 1. Receipt of $6,650 surety and documentation of recorded maintenance agreement with Ramsey County Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 3. Include additional access and maintenance manholes at the corners of the system.

4. Provide invert elevation of the drain tile within the MH downstream of the Riser Pipe outlet on the Utility Plan 5. Modify drain tile cross sections for rain garden and perforated CMP: a. Remove option for 1-1.5” double washed stone surrounding the drain tile. b. Remove geotextile from around the drain tile; specify slotted HDPE pipe with circular knit polymeric filament sock per ASTM D6707-01.

6. Provide a copy of the NPDES permit.

7. Specify non-carbonate rock to be used in the underground system retention media.

Reider/Texer Unanimously approved B)

Permit Close Outs (Hosch)

Mr. Kelley introduced Elizabeth Hosch to the Board of Managers. Ms. Hosch reviewed that the construction activity is complete for permits 07-003 Rivoli Bluff and 12-020 St. Philip’s Garden. The final inspections were conducted in October and November. All temporary BMPs have been removed and soils stabilized.

Construction as-builts have been submitted and the BMPs were installed as approved. The Maintenance Agreements for the onsite stormwater management practices have been recorded with Ramsey County.

Motion 14-236: Approve Certificate of Completion for permit 07-003 Rivoli Bluff and the $17,200 Surety Return.

Jones/Texer Unanimously approved Motion 14-237: Approve Certificate of Completion for permit 12-020 St. Philip’s Garden and the $4,750 Surety Return.

Jones/Texer Unanimously approved C)

Rules Updates (Kelley)

Mr. Kelley informal draft revisions have been reviewed. Just some minor clarifications from Woodbury on wetlands.

IV.

Special Reports

Community Capacity Assessment for Stormwater Management, Vanessa Perry, University of Minnesota Ms. Beckman reviewed that in the fall of 2013, CRWD began a partnership with Ramsey Washington Metro Watershed District and Mississippi Watershed Management Organization to study individual actions and behaviors as well as public decision making within the framework of a community’s actual ability and power – its capacity – to engage in clean water behaviors. This joint watershed Community Capacity Study is led by Professor Mae Davenport of University of Minnesota Department of Forestry.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Ms. Perry reviewed that the study has included interviews, focus groups and a mail survey. Twenty interviews with business and community leaders along the Green Line and on Saint Paul’s East Side have been completed.

Ms. Perry provided a presentation summary of interview results and preliminary analysis of behavior drivers and constraints, values and beliefs, and perceptions of clean water programs.

Forthcoming deliverables are three focus groups, a mail survey, a one-year progress report in early 2015 and a final technical report in late 2015 outlining recommendations for tailoring CRWD’s education, communication and outreach programming.

No Action was requested.

V.

Action Items A)

AR:

Approve Minutes of the November 5, 2014 Regular Meeting (Sylvander)

Motion 14-238: Approve Minutes of the November 5, 2014.

Jones/Texer Unanimously approved B)

AR:

Approve October Accounts Payable/Receivable (Sylvander)

The District accountant Redpath was unable to provide a budget report for October. Redpath is in the process of changing over the accounting software program to Sage 100. Redpath did not want to share a report without being able to confirm the amounts.

Motion 14-239: Approve the October 2014 Accounts Payable/Receivable and direct Treasurer and Board President to endorse and disperse checks for these payments.

Thienes/Reider Unanimously approved C)

AR:

Authorize Request for Qualifications for professional services for 2015-2016 (Doneux)

Administrator Doneux reviewed that CRWD adopted a policy for soliciting professional services in 2010. The current professional services policy requires varying approvals based on anticipated contract amounts. In late 2010, the District requested qualifications and approved a consultant pool with service area qualifications.

Staff has prepared a Request for Qualifications (RFQ) for general water resource professional services for 2015 and 2016. This would include requesting information regarding personnel, similar projects, billing rates and availability of staff. In addition each firm would also be able to identify which service area they are interested in working in and are uniquely qualified.

The District will review all submittals and determine which firms are qualified in each of the eight service areas.

Those firms qualified in each area will be placed in a pool of professional service consultants for calendar years 2015-2016. The District then requests proposals (work orders) for projects from the pool within a respective service area as needed.

Administrator has been talking to Attorney Mogen about drafting a purchasing guidelines. Manager Jones requested to increase outreach and the use of women and minority owned business. Administrator Doneux said Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

that a DBE certified column has been added to the list. Manager Collins will forward a list used by the City of St. Paul that includes DBE certified.

Motion 14-240: Authorize Request for Qualifications for professional services contracting for 2015-2016 Texer/Reider Unanimously approved D)

AR:

Appoint 2014 MAWD Annual Meeting Delegates (Doneux).

Each year watershed districts are asked to appoint and certify two delegates and one alternate for the Minnesota Association of Watershed District (MAWD) annual meeting. A mailing was sent recently to all Board Members for the Annual Meeting and Trade Show.

Mary Texer and Shirley Reider agreed to be the two official delegates to the Association. Mr. Mike Thienes agreed to be the alternate delegate.

There will be four resolutions for the Resolutions/Policy Committee at the December 5th Annual Meeting.

Motion 14-241: Appoint Managers Mary Texer and Shirley Reider as delegates and Manager Mike Thienes as the alternate delegate to the MAWD Annual Meeting.

Thienes/Jones Unanimously approved E)

AR:

Approve 2014 Watershed Steward Award Winners (Doneux).

The Awards Committee, David Arbeit, Mike McDonald, Mark Doneux met on November 10th to review the nominees for the 2014 Watershed Stewards Awards. The Awards Committee reviewed the nominees and made recommendations for the CAC. The CAC recommend award winners and request final approval from the Board.

Out of three nominees for the Watershed Citizen Award the CAC recommend Linda Jungwirth. Ms. Jungwirth is a longtime active citizen, active with Tri-Area Block Club, instrumental over 20 years of advocating for Trout Brook Nature Sanctuary, and protecting the Willow Reserve. Ms. Jungwirth helped guide District 6 with the completion of the “History of the Willow Reserve.�

Out of seven nominees for the Watershed Partner Award the CAC recommended the City of Saint Paul Environmental Section in Parks and Rec Dept. This department constructed and maintains restored shoreline around Como Lake. This project is over a decade old and has dealt with floods, draught and invasive species.

The staff at the City has also worked cooperatively with the residents, CRWD and the Minnesota Conservation Corps to complete this work. Staff often give their own time to complete work while also maintaining many other natural areas.

Out of two nominees the Young Watershed Steward the CAC recommended the youth interns at Urban Roots.

This group did a majority of their work at Bruce Vento Nature Sanctuary as well as DNR Central Region Headquarters. This group also maintains seventeen rain gardens in six locations.

There were no nominations for the Lifetime Stewardship.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

The Board of Managers was thrilled with the nominations and the contributions that the CAC has made to make the awards possible.

The Awards will be presented at the Annual meeting planned for December 17th.

Motion 14-242: Recommend 2014 Watershed Steward Award Winners as recommended.

Reider/Texer Unanimously approved Administrator Doneux suggested that the business meeting for the Annual Meeting begin at 5:00 p.m. and the Watershed Steward Awards begin at 6:00 pm.

Motion 14-243: Change the meeting time of the Annual Meeting scheduled for December 17th to begin at 5:00 pm followed by the 2014 Watershed Steward Award and presentation at 6:00 pm.

Reider/Texer Unanimously approved VI.

Unfinished Business A)

FI: Curtiss Pond Improvement Project Update (Fossum)

Administrator Doneux provided an update for the Board on the progress of the Curtiss Pond Improvement Project. Administrator Doneux reviewed that the City of Falcon Heights is planning on making some improvements to the park next spring. The original plan was to place the Opti RTC in the new utility building.

Mr. Fossum is working with the contractor to have a utility box installed at the site. Ms. Reider attended a neighborhood commission meeting at the City of Falcon Heights. The meeting was well attended by residents and received great praise for the Curtiss Pond Project.

B)

FI: Highland Ravine Stabilization Project (Eleria)

Ms. Eleria reviewed that the City of Saint Paul requested that CRWD conduct work in their right-of-way to improve access to the City’s sanitary and storm sewer systems. The work includes clearing and grubbing a 16foot wide and 375-foot long area in City right-of-way behind Deer Park Townhome Association and modifying the City access route between the Deer Park townhomes that includes 2 feet of recycled asphalt below the surface. The City has approved Sunram’s cost estimate and will reimburse CRWD for this additional work.

President Collins asked is work is still possible in the current weather conditions. Ms. Eleria replied that they are still working on the site. Some of the areas in need of seeding and sod will be completed in the spring of 2015.

C)

FI: TBI Farrington Update (Eleria)

Ms. Eleria reviewed that a feasibility study was conducted by Barr Engineering for drainage Improvements at Farrington Avenue. In 2011 Capitol Regional Watershed District was made aware of a flooding problem in the backyard of 300 Cottage Avenue West, which is adjacent to CRWD’s Trout Brook Storm Sewer Interceptor.

This area receives a significant amount of runoff from upstream multi-family residential complexes and parking lots and railroad right of way. A number of improvements were made to the area to address the flooding problems. The feasibility study that Barr Engineering conducted, included four additional alternative Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

improvements to help address the flooding issues. CRWD decided to monitor the problem areas in 2014. The heavy rainfalls in 2014 has shown that this area continues to flood and needs additional improvements. The Board supported the concept of adding 300 Cottage Avenue as a location for a possible BMP. VII.

General Information A)

Administrator’s Report

a) Amendment No. 1 to Special Grant Agreement with Pioneer Endicott, LLC for the green roof project as follows: a. to reduce grant total form $30,000 to $16,276 b. extend date of completion to October 31, 2015 c. include new design standards and educational signage b) Consultant Services Agreement with Fourth Sector Consulting, LLC for 2014 Communication Consulting - $8,150. c) Stewardship Grant Agreement for a shoreline stabilization project at 325 South McCarrons Blvd. – not to exceed $ 7,888.33. d) Amendment No. 1 to Consultant Services Agreement with Fortin Consulting to include an additional winter maintenance training session for St. Paul Parks and Recreation department supervisors $1,500 total not to exceed $9,760.

1) Board Approved or Executed Agreements a. None at this time.

2) General updates including recent and upcoming meetings and events a) MAWD Annual Meeting & Trade Show will take place December 4 – 6, 2014 at Arrowwood Conference Center in Alexandria, MN. Registration is $185 due November 21. Please contact Michelle if you are interested in attending. b) Hmong New Year celebration at Saint Paul River Centre will be November 28 – 30. Asian Outdoor Heritage will be tabling at the festival with CRWD education displays. c) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled for December 10.

3) CRWD events and meetings a) 2015 Partner Grants Review Committee will meet from 4:30 – 6:00 p.m. on Tuesday, November 18. b) Special Grants Review Committee will meet from 4:00 – 6:00 p.m. Monday, November 24 c) Next Board meeting is Wednesday, December 3, 2014 d) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria. e) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m.

4) Project and Program Updates Shared Communications Consultant with RWMWD and MWMO: CRWD signed an agreement with Fourth Sector Consulting, LLC to carry out a number of communications tasks during fall and winter 2014. Fourth Sector will audit CRWD printed materials and suggest improvements to the CRWD website and make additions to the website. In 2015, CRWD will continue working with Fourth Sector for its planned communications partnership with RWMWD and MWMO. B) MN Rules, Chapter 8410 Response Letter Administrator Doneux reviewed a letter written about the proposed permanent rules governing metropolitan area local water management, chapter 8410.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

One omission in the proposed 8410.0105, Subp. 8 is not allowing a plan to serve as a Stormwater Pollution Prevention Plan (SWPPP). The intent of Subpart 8 is for one plan to cover all of the watershed restoration and protection programs of the organization. Not allowing the SWPPP to also be included in a plan requires yet another separate plan to be completed by the organization when the activities are already addressed in the current plan.

The granting of additional time to complete an audit from four months to six months is another improvement in these rules. However, CRWD strongly recommends that the time to complete an organization’s annual report coincide with the six month audit deadline. Since the financial reports that are tied to the annual report could change or be amended following an audit, it makes common sense to also allow organizations six months to complete their annual/financial report to ensure accuracy and consistency between annual financial reports and audits. In addition, annual reports should also be considered as a SWPPP annual report. SWPPP annual report require essentially the same information as required under 8410.0150 Subpart 3. These amendments would have the added benefit of allowing organizations the ability to complete one combined report rather than three separate reports.

VIII. Next Meetings A) Board Meeting, Wednesday, December 3, 2014, Administrator Doneux will not be attending.

B) CAC Meeting, Wednesday, December 10, 2014, President Collins will attend.

IX.

Adjournment

Motion 14-244: Adjournment of the November 19, 2014 Regular Board Meeting at 7:10 p.m.

Texer/Reider Unanimously Approved Respectfully submitted, Michelle Sylvander

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

December 3, 2014 Board Meeting V. Action Items – B) Approve 2015 Partner Grants (VanPatten)

DATE: TO: FROM: RE:

November 25, 2014 CRWD Board of Managers Lindsay VanPatten Approve 2015 Partner Grants

Background At the October 1, 2014 Board Meeting the Board commented on and approved the 2015 Partner Grant Application form and distribution list. Board Managers, Thienes and Texer were appointed to the Partner Grant Review Committee and the Board requested two CAC members be appointed at the October 10, 2014 CAC meeting.

Issues The District received 14 Partner Grant applications during the application period of October 2 November 7, 2014. Staff reviewed all applications and made preliminary recommendations.

The 2015 Partner Grants budget is $75,000. On November 18, the Partner Grant Review Committee of Managers Texer and Thienes and CAC members, Michelle Ulrich and Kathryn Swanson reviewed 2015 CRWD Partner Grant applications and made recommendations. Some applications were not recommended for funding because of a weaker connection to CRWD’s stormwater improvement goals as expressed in the 2014-15 Education and Outreach Plan. It is recommended that the Willow Reserve Cleanup project (#5) be funded through the Wetland Restoration budget and that we provide FMR a $3,500 sponsorship in lieu of funding #12 FMR – Landscape for the River Community Workshops.

Copies of the 14 are available electronically if Board members would like to review them prior to the meeting. Hard copies of the applications will be available at the December 3 meeting upon request.

Request Action Approve 2015 Partner Grants as recommended by the Partner Grant Review Committee and authorize Administrator to enter into grant agreements with grantee organizations. enc:

2015 CRWD Partner Grant funding recommendations table

W:\07 Programs\Stewardship Grant Program\Partner Grants\2015 Grants\BM Approve 2015 Partner Grants.docx

Review summary 2015 Partner Grants

No.

Review Summary

Organization

Project name

2014 Request (if applicable)

2014 P. Grant funding (if applicable)

Great River Greening (GRG)

Engaging Youth at Trout Brook Nature Sanctuary and Other Sites

$20,000

$5,000

$20,000

$11,000

1

1

4

6

Partnered for several years engaging high school-aged youth in water quality learning, habitat restoration projects, job skill development. Lines up with CRWD goals to promote clean water work at Trout Brook Nature Sanctuary.$9,000 for Task 1: Youth Engagement, $2,000 for Task 2: Program Evaluation

Frogtown Green

Clean Water in Frogtown: Bring back the frogs

$13,900

$12,000

$20,000

$7,000

6

6

10

22

Partnered in educational programming and water-themed events and rain garden education at Frogtown’s Minnehaha Mall last year. $2,000 for Task 1: Overall project coordination, $2,000 for Task 3: rain garden maintenance signage, $3,000 for Task 5: Promotion in Frogtown.

Center for Global Environmental Education (CGEE)

Adopt a Storm Drain

$20,000

$8,000

$19,500

$10,000

9

3

5

17

Hamline, City of Saint Paul and CRWD piloted Adopt-a-Drain in Fall 2014 in Como neighborhood. Proposed improvements to the Adopt-a-Drain app and website, adding educational content and expanding the program to another area (Roseville?) $6,000 for Task 1: Improve Adopt-a-Drain app, $4,000 for Task 4: Implementation to 4,000 homes.

Urban Roots

Conservation Corps Youth Internships

$12,006

$12,000

$16,000

$12,000

5

4

6

15

Partnered with Urban Roots (formerly Community Design Center) to fund youth intern stipends. High school-aged youth intern maintain rain gardens, provide tours of Bruce Vento Nature Sanctuary, and learn about environmental careers. CRWD augments summer programming with tours and mentoring. Urban Roots is our strongest community partner on Saint Paul's east side. $12,000 for Task 1: Youth Interns

District 6 Planning Council

Willow Reserve Phase I Clean-up

N/A

$19,080

$0

10

5

11

26

City of Saint Paul - Natural Resources Sections

Connecting Recreation Center Youth to the Watershed

N/A

$12,000

$12,000

2

10

7

19

University of St. Thomas

Discovering your urban watershed: Como Lake environmental education initiative

N/A

$19,564

$0

11

9

2

22

Water themed game/bike tour around Como Lake area, creation of a virtual tour of Como and model floating island. $8,000 for Task 1: Interactive Watershed Activity, $2,000 for Task 2: Virtual Watershed Tour, $1,000 for Task 3: Lakeside Hydroponic Garden. Committee Recommendation $0 - There is already a lot of activity happening around Como Lake, we will be funding a full sized floating island in 2015. Mark suggests that this group could be a resource to help us do program evaluation/measurement rather than event coordination.

Public Art St Paul

PASPider Artmaking Workshops in Western Sculpture Park

N/A

$10,000

$8,000

3

11

1

15

Partnered with PASP in 2014 on clean water lessons and activities for the PASPider mobile art program in Western Sculpture Park. $1,000 for Task 1: Planning, $3,000 for Task 2: Workshop Production, $4,000 for Task 3: Testing Curriculum.

Harambee Elementary

Harambee Water Project

$10,826

$9,000

$4,909

$5,000

4

13

8

25

Partnered with Environmental Specialist Jenny for two years to develop a water quality curriculum focus for fourth and fifth grade. Jenny also initiated a school site review that resulted in a potential 2015 Special Grant partnership for rain garden design and installation. 2015 Partner Grant expands 2014 water quality training to include new teachers and supports development of water curriculum for K-3 students. $500 for Task 1: Big Rivers Journey, $1,500 for Task 2: Hamline Rivers Institute, $500 for Task 3: Guest Naturalist, $1,000 for Task 4: Pond kits for K/1 and 2/3, $1,500 for Task 5: K-3 teacher training.

Lower Phalen Creek Project

Interpretive Signage for the Maria Bates Rain Garden

$12,000

$5,500

$8,000

$0

8

14

14

36

For fabrication and installation of signage at the Maria Bates rain garden. Design work funded in 2014 grant. $2,000 for Task 3: Rain Garden Sign Installation. Committee recommends $0 and that we facilitate the installation of signage through stewardship grants since we have templates and they don't describe any programming to accompany the sign.

U of MN - Institute on the Environment

Seeing Sarita: Selected Views of Hidden Waters

N/A

$20,000

$0

12

12

9

33

Preliminary work for Watershed Camp scheduled for 2016 through U of MN Institute on the Environment. $3,000 for Task 2: Plan/Research and creation of Sarita Report, $2,000 for Task 4: Create a GIS Story Map of Sarita. Committee recommends $0. The proposal does not seem well thought out. The camp is of interest but it would be good to see more set in stone before funding. They'd like to see what happens for 2016.

Friends of the Mississippi River (FMR)

Landscape for the River Community Workshops and Youth Education

$14,635

$0

$13,900

$0

13

7

12

32

Staff suggests supporting FMR through an annual contribution in the manner of our partnerships with Watershed Partners and Blue Thumb.

Fund $3,500 as a sponsorship.

Asian Economic Development Association

Little Mekong Clean Waters Project

N/A

N/A

$20,000

$7,000

7

8

13

28

Education programming near Little Mekong project.$3,000 for Task 1: Small Business Education, $4,000 for Task 3: Little Mekong Night Market water quality information.

Citizens League and Como Active Citizen Network

Civic Governance Pilot

$20,000

$10,000

$12,000

$3,000

14

2

3

19

Continuation of Como civic governance project and curb cleanup . $1,000 for Task 2: Test AC Track, $2,000 for Task 3: to Collaborate with community partners.

$214,953

$75,000

2015 Request

Recommended 2015 funding

Diversity (rank 1 14)

Citizen action (rank 1 - 14)

total numeric Measurability (rank score (sum, lowest 1 - 14) score is top)

Staff / Committee Comments

not funded

1

fund from other budget

2

3

4 To be funded through Wetland Restoration budget, 325-15600

5 Summer education program with St. Paul Parks recreation centers for youth ages 6-11 focused on water-themed lessons and improvements to Trout Brook Nature Sanctuary. $10,500 for Task 1: Education Program, $1,500 for Task 2: Plant Propagation

6

7

8

9

10

11

12

13

14 TOTALS

recommended funding

December 3, 2014 V. Action Items C) Approve 2015 Special Grants (Zwonitzer)

DATE: TO: FROM: RE:

November 25, 2014 CRWD Board of Managers Nate Zwonitzer, Urban BMP Specialist 2015 Special Grants Award Recommendations

Background For the past several years the District has budgeted funds for budget fund 440 Special Projects and Grants. The District typically sets a preliminary budget amount and then solicits applications for projects to fund. Applications for 2015 Special Grant funds were due October 10, 2014. CRWD received 12 project applications totaling $1.67 million.

Issues A review committee consisting of two board members and two Citizen Advisory Committee members met twice to review applications and develop a funding recommendation. Several projects were identified for funding through other district programs/initiatives. A few projects were selected to receive the full funding request, while most projects are being recommended for a portion of their request. In total, $486,267 of the $550,000 available is recommended for project funding. The remaining funds could be used to supplement projects if additional opportunities are identified. The attached table summarizes the projects and the review committee’s recommended funding amounts.

After grant funds are awarded, staff will work with applicants to further develop/refine projects so an agreement can be finalized. For the majority of projects this will take place in 2015. At that point applicants can move forward with their project with the involvement of CRWD staff.

Action Requested 1. Approve funding for 2015 Special Grants as follows: a. Dellwood Gardens - $30,500 for additional design b. Roseville Parks - $22,410 for Villa Park wetland c. Harambee Elementary - $55,000 for design and construction d. St. Paul Port Authority - $150,000 for monitoring, signage, and construction at Midway Stadium redevelopment site e. St. Paul Parks - $78,100 for Swede Hollow design finalization f. St. Paul Public Schools - $40,000 for BMPs at Rondo Education Complex g. Wilder Square - $110,257 for design and construction 2. Commit $150,000 from the 2016 Special Grants budget for construction of BMPs at Central High School. enc: CRWD 2015 Special Grant Award Recommendations \\CRWDC01\Company\06 Projects\Special Grants\2015\Bd Memo 2015 Special Grant Award Recommendations 12-03-2014.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CRWD 2015 Special Grant Award Recommendations Applicant

Project

KMJC, LLC dba Dellwood Gardens Dellwood Gardens

Description Actively controlled rainwater reuse system for irrigation. System could be modified in the future to flush toilets.

Central High School, Transforming Central Committee

Restoration efforts at Reservoir Woods and Villa Park. Woodland/savanna/prairie restoration, wetland and wetland buffer restoration, and two years of management to ensure project success.

Retrofitting Harambee Elementary with Harambee Rain Garden multiple rain gardens that include Project innovative pre-treatment product Design finalization and construction of Transforming Central: stormwater retrofits for Central High Students + School. Projects include underground Environment + infiltration, permeable hardscapes, Community swales, and landscape restoration

St. Paul Port Authority

Midway Stadium Redevelopment

St. Paul Parks and Rec

Swede Hollow Park Stream Improvements

St. Paul Public Schools

Improving Rondo and Bridgeview Schools' Outdoor Spaces

Total CRWD Recommended Grant Request Award Funded Elements Additional feasibility/design while state regulations are $234,800 $30,500 developed

Roseville Parks Wetland Water Quality City of Roseville, Park & and Habitat Recreation Dept.

Restoration

$101,485

Harambee Elementary School

$112,916

Real Estate Equities, LLC Wilder Square Totals

Funds Available Amt. Allocated Amt. Remaining

Underground storage and infiltration to treat redeveloped area.

Several options included to treat water, bring water back to the Swede Hollow stream, and improve park habitat and aesthetics.

Permeable pavement, filtration, and impervious surface conversion at two school sites.

Design finalization and construction of seven stormwater BMPs to treat runoff and improve aesthetics of the apartment complex.

$550,000 $486,267 $63,733

2

$367,000

$200,000

$212,600

$98,809

$110,257 $1,437,867

Hydrologic and vegetative restoration of wetland in Villa Park. Applicant can re-apply next $22,410 year for habitat work.

Split into 2 phases, do as many top ranked projects in 2015 as $55,000 funding allows Commit $150,000 of 2016 funds now for future construction.

Committing funds will aid current $0 capital campaign.

Award $10k for monitoring, $10k signage, and $130k for construction. Staff will work with applicant to refine design before $150,000 agreement is executed Design finalization. Applicant can re-apply in future for $78,100 construction.

Funding for Rondo Education Complex permeable pavement project. Bridgeview project transferred to Stewardship $40,000 Grants

Full funding for design and $110,257 construction. $486,267

December 3, 2014 Board Meeting V. Action Items D) – Approve Contract Amendment with Houston Engineering for the Curtiss Pond Improvement Project (Fossum)

DATE: TO: FROM: RE:

November 25, 2014 CRWD Board of Managers Bob Fossum, Water Resource Project Manager Approve Contract Amendment with Houston Engineering for the Curtiss Pond Improvement Project

Background At the June 5, 2013 Board meeting the Managers approved the Final Design Engineering for Curtiss Pond Improvement for an amount not to exceed $51,000. At the March 19, 2014 Board meeting, the Managers approved Contract Amendment #1 with Houston Engineering for Bidding and Construction Management for an amount of $49,584, for a total contract amount not to exceed $100,584.

Issues Soils with construction and other debris were found at Curtiss Field during the initial stages of the project.

There was additional time spent by CRWD’s engineer, Houston Engineering, Inc. to determine how to properly dispose of the soils. Additional engineering costs relative to investigation, identification, removal, and hauling of regulated fill to a landfill were incurred during the project. Additional soil screening and lab analysis were also part of this work. These costs were outside the approved scope of work and require a contract amendment.

Staff are recommending a contract amendment with Houston Engineering for an amount of $11,200. Staff will review the recommendation with the Managers.

Requested Action Approve Contract Amendment #2 with Houston Engineering for the Curtiss Pond Improvement Project for Final Design Engineering and authorize Administrator to execute the Amendment in an amount of $11,200, for a total contract amount not to exceed $111,784. enc:

Contract Amendment #2, Curtiss Pond Project Engineering

cc:

Greg Bowles, Houston Engineering Inc. w/o enc.

W:\06 Projects\Curtis Field\Houston Eng\Brd Memo Curtiss Pond Contract Amend 2 11-25-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Curtiss Pond Improvement Project – Design and Engineering Amendment No. 2 The Consultant Services Agreement for the Curtiss Pond Improvement Project Engineering between Capitol Region Watershed District (OWNER) and Houston Engineering Inc. (CONTRACTOR) approved on June 5, 2013 is hereby amended to include the following: 

Task 3—Bidding and Construction Management. o Additional costs relative to investigation, identification, removal, and hauling of regulated fill to a landfill



Increase the contract amount by $11,200, for a total contract amount not to exceed $111,784.

Approved by CRWD Administrator:

_________________________________________________________________ CRWD Administrator Date

_________________________________________________________________ Houston Engineering Inc. Representative Date

W:\06 Projects\Curtis Field\Houston Eng\Curtiss, Houston Engineering Amendment No2 11-25-14.docx

Annual Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, December 17, 2014, 5:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

The Regular Meeting of December 17, 2014 will begin immediately following the Annual Meeting at approximately 6:15 PM. ANNUAL MEETING AGENDA Materials Enclosed

I.

Call to Order (President Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

III. IV.

Election of Officers and Committee Appointments (Mike Thienes) Other Assignments and Duties (Board President) Bank/Depository for District Funds, 2013 Manager per diem and mileage reimbursement rate, designation of the Official newspaper and adopt Conflict of Interest Policy Annual Meeting Calendar (Board President) Public Question and Comment Period Adjournment of Annual Meeting

V. VI. VII.

REGULAR MEETING AGENDA I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) B)

Permit # (Kelley) Permit Program/Rules Update (Kelley)

IV.

Special Reports –– No Special Reports

V.

Action Items A) AR: Approve Minutes of the December 3, 2014 Regular Meeting (Sylvander) B) AR: Approve Accounts Payable/Receivables for November 2014 (Sylvander) C) AR: Appoint 2015 Citizen’s Advisory Committee (Doneux) D) AR: Approve 2015 Budget Amendments (Doneux) E) AR: Adopt Final 2015 Budget and Levy (Doneux) F) AR: Approve NPDES Stormwater Pollution Prevention Plan (Eleria)

VI.

Unfinished Business A. FI: Special Grants (Zwonitzer) Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

VII.

General Information A) CAC Update (Board of Managers) B) Administrator’s Report Recess at approximately 5:50 for 10 Minutes Reconvene open meeting at approximately 6:00 PM C) D)

Year in Review and Acknowledgements (President Collins and Administrator Doneux) 2014 Watershed Steward Awards, Awards Committee

VIII. Next Meeting A) Wednesday January 7, 2015 Meeting Agenda Review IX.

Adjournment

W:\04 Board of Managers\Agendas\2013\December 18, 2013 Agenda - Annual and Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

DATE: TO: FROM: RE:

November 25, 2014 CRWD Board of Managers and Staff Mark Doneux, Administrator December 3, 2014 Administrator’s Report

a) Administrator Approved or Executed Agreements a) None at this time b) Board Approved or Executed Agreements a) Memorandum of Understanding with City of Saint Paul Parks and Recreation and Public Works Department to create a Stormwater Management Master Plan for Como Regional Park.

c) General updates including recent and upcoming meetings and events a) Winter maintenance training for Saint Paul staff began in October and the final session is scheduled for December 10.

d) CRWD events and meetings a) MAWD Annual Conference, December 4 – 6, Arrowwood Conference Center, Alexandria. b) Next CAC meeting is Wednesday, December 10 from 7:00 – 9:00 p.m. c) The Annual meeting is Wednesday, December 17 from 5:00 – 6:00 p.m. – Note the time change. d) The CRWD Awards Ceremony is Wednesday, December 17 from 6:000 – 7:00 p.m. e) Project and Program Updates a) CHS Field – Lowertown Ballpark: CRWD staff conducted focus groups to review text for CHS Field clean water project signage. The CHS Field rainwater harvesting system, rain gardens, subfield infiltration system and tree trench projects were included. Text was edited based on citizen feedback and submitted to City of Saint Paul and the Metropolitan Council.

b) The Project Advisory Team for Community Capacity Survey met for lunch at CRWD on December 3.

Representatives from Frogtown Green, Asian Economic Development Association, Payne-Phalen Council, District Planning Councils Collaborative and Model Cities were in attendance and begin planning the survey and focus group portions of the survey.

c) Staff Presentations at 2014 MAWD Annual Conference and Trade Show Thursday, December 4th Workshop - Watershed Specialist Training Effective Project and Program Implementation-Nate Zwonitzer, AM Weighing Implementation Activities, Bob Fossum, PM Workshop – Basic Watershed Management, The Value of Your Watershed Management Plan, Bob Fossum Seminar D-Staff Development, 7:00-8:00 PM Multiple Uses of Data from an Automated Network in a 6-Mile Urban Stormwater Tunnel, Britta Suppes Friday, December 5th Seminar D – Staff Development, 3:15-4:00PM Clean Water Plans and Grant Calculator to Prioritize Funding and Outreach to Residents, Gustavo Castro and Nate Zwonitzer W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 12-3-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.