January 18, 2017 meeting packet

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, January 18, 2017 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA Materials Enclosed

I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) B) C) D)

Permit # 11-030 Prior-Goodrich-Close-out (Hosch) Permit # 13-026 Associated Bank-Close-out (Hosch Permit # 16-020 Dorothy Day Place (Hosch) Permit # 16-031 Como Avenue Street Reconstruction (Kelley)

IV.

Special Reports A) Public Art Saint Paul Partnership, Executive Director, Colleen Sheehy B) 2016 Master Water Steward Graduates (Schwantes) C) Well Sealing Program Update (Sylvander)

V.

Action Items A) AR: Approve Minutes of the January 4, 2017 Regular Meeting (Sylvander) B) AR: Approve December 2016 Accounts Payable and Receivables (Sylvander) C) AR: Approve Research Program Funding (Fossum) D) AR: Approve Diversity Plan Scope of Work and Budget (Doneux)

VI.

Unfinished Business A. FI: Building Plan Update (Doneux) B. FI: Snelling Midway Update (Eleria)

VII.

General Information

VIII. Next Meetings A) Wednesday, February 1, 2017 Board Meeting B) Wednesday, February 8, 2017 CAC Meeting IX.

Adjournment

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

January 18, 2017 III. Permit Applications A.-B. Permit Close Outs (Hosch)

DATE: TO: FROM: RE:

January 10, 2017 CRWD Board of Managers Elizabeth Hosch Permit Closeouts

Background Construction activity is complete for permits #11-030 Prior-Goodrich and #13-026 Associated Bank.

Issues Prior-Goodrich #11-030 This permit was issued for street reconstruction in the neighborhood of Prior and Goodrich Avenues in St. Paul. Stormwater is treated through a series of tree trench curb cuts along Lincoln and Fairmount, in addition to deduction from the volume reduction bank. Final bank deduction was to be determined upon completion of the project and as-built review. A number of trenches were removed from the plan during construction reducing the on-site treatment. An additional 13,500 cf deduction from the bank is needed to make up this difference, bringing the total deduction for the project to 29,228 cf. This reduces the overall bank balance to -2,188 cf. There are some projects on the horizon (Como HS and McMurray Field) that expect to bring this balance back into the positive, so staff recommend approval of this additional debit.

No surety was collected for this public project.

Associated Bank #13-026 This permit was issued for new building construction at the corner of Dayton and Snelling in St. Paul. The stormwater is treated on site through underground filtration. The project is complete and while a small area of disturbance does remain less than fully vegetated, this area was subsequently made part of The Vintage project and will be addressed through that project. $4,650 surety is available to return.

Action Requested Approve overall volume bank deduction in the amount of 29,228 cf for permit #11-030, Prior-Goodrich.

Approve Certificate of Completion for permit #11-030 Prior-Goodrich.

Approve Certificate of Completion and $4,650 surety return for permit #13-026, Associated Bank.

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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Capitol Region Watershed District Applicant:

Richard Johnson Catholic Charities 1200 2nd Street South Minneapolis, MN 55446

Permit 16-020 Dorothy Day Place Consultant: Tim Setala Pierce, Pini, and Associates 9298 Central Avenue NE, Suite 312 Blaine, MN 55434

Description: New building in Higher Ground campus Stormwater Management: One underground filtration system, one filtration/tree trench system.

District Rule: — C, D, F Disturbed Area: 1.63 Acres Impervious Area: 1.63 Acres

Main Street

STAFF RECOMMENDATION: Approve with 4 Conditions: 1. 1. Receipt of $9,600 surety and documentation of maintenance agreement recorded with Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 3. Provide a copy of the NPDES permit.

4. Provide maintenance access to the 12-inch perforated pipes north of the 22.5° bends. Install manholes at these locations instead of bends, or provide equivalent access.

Permit Location Permit Report 16-020

9th Street

Aerial Photo Board Meeting Date: 01/18/2017

Capitol Region Watershed District Permit Report CRWD Permit #:

16-020

Review date:

January 10, 2017

Project Name:

Dorothy Day Place

Applicant:

Tim Setala 9298 Central Ave NE, Suite 312 Blaine, MN 55434 763.537.1311

Purpose:

Demo existing buildings and parking lots, narrowing of Main Street to 24’ wide, and construction of a new building.

Location:

400 Main Street, St Paul, MN

Applicable Rules:

C, D, and F

Recommendation:

Approve with 4 Conditions

EXHIBITS: 1. Proposed Stormwater Calculations, by Pierce Pini, dated 1/10/16, rcvd. 1/10/16.

2. Stormwater Facilities Operation and Maintenance Plan, by Pierce Pini, dated 11/28/16, rcvd. 12/7/16.

3. Civil Plan set (C500 and C7002), by Pierce Pine, dated 1/10/16, rcvd. 1/10/16.

4. Civil Plan set (Sheets C100, C200, C300-304, C400, C500, C600, C700-703), by Pierce Pine, dated 12/28/16, rcvd. 1/3/16.

5. Geotechnical Report, by Construction Engineering Laboratory, dated 8/19/16, rcvd. 9/9/16.

HISTORY & CONSIDERATIONS: None.

RULE C: STORMWATER MANAGEMENT Standards  Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates.  Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site.

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ďƒ˜ Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area. ďƒ˜ Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels.

2. Runoff rates for the proposed activity do not exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from 1.1 inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious onsite is 83,243 square feet. b. Volume retention required: 83,243 ft2 x 1.1 inches x 1 ft/12 inches = 7,631 ft3 Volume Retention Required (cu. ft.)

7,631

BMP

Total

Volume 1.1 inch Retention Runoff Provided below (cu. ft.) outlet (cu. ft.)

None. Filtration is proposed.

0 cf

2 inch Runoff (cu. ft.)

c. Filtration using sand media (55% credit) is proposed due to likely contamination and bedrock. Filtration volume required: 7,631 ft3 x 1.82 credit factor = 13,888 ft3 Filtration Volume Required (cu. ft.)

Filtration 1.1 inch Volume BMP Runoff Provided below (cu. ft.) outlet (cu. ft.)

Underground System A 4,629 8,359 Underground System B 913 2,965 13,888 Tree Trenches 4,760 Total 14,032 cf *Accounts for pervious area runoff using rational method runoff coefficient 0.4.

d. Banking of excess volume retention is not proposed.

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2 inch Runoff (cu. ft.)

11,137* 8,787*

e. Filtration volume and facility sizes have been calculated using the appropriate hydrological soil group classification and design filtration rate. f. Filtration areas are capable of filtering the required volume within 48 hours. g. Stormwater runoff is pretreated to remove solids before discharging to filtration areas.

4. Alternative compliance sequencing has not been requested.

5. Best management practices achieve 90% total suspended solids removal from the runoff on an annual basis.

6. A recordable executed maintenance agreement has not been submitted.

Adequate maintenance access is not provided for surface and/or underground systems. A site specific plan, schedule, and narrative for maintenance of the proposed stormwater management practices has been submitted.

RULE D: FLOOD CONTROL Standards  Compensatory storage shall be provided for fill placed within the 100-year floodplain.  All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.

RULE E: WETLAND MANAGEMENT Standard  Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.  A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL Standards  A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a landdisturbing activity.  Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

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Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition.

3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition.

4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has been submitted and satisfies NPDES requirements.

RULE G: ILLICIT DISCHARGE AND CONNECTION Standard ďƒ˜ Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

Findings 1. New direct connections or replacement of existing connections are not proposed.

2. Prohibited discharges are not proposed.

Recommendation: Approve with 4 Conditions Conditions: 1. Receipt of $9,600 surety and documentation of maintenance agreement recorded with Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 3. Provide a copy of the NPDES permit.

4. Provide maintenance access to the 12-inch perforated pipes north of the 22.5° bends. Install manholes at these locations instead of bends, or provide equivalent access.

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275 East Fourth Street, Suite 800, St Paul MN 55101 p 651 225 8623 f 651 225 8720 www.cermakrhoades.com

CERMAK RHOADES ARCHITECTS GAS

I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota

GAS

Signed:

GAS

Name:

Timothy P. Setala

Date:

10/27/2016

GAS

Reg. No: GAS

GAS

GAS

53552

GAS

GAS

GAS

1 C703

GAS GAS GAS GAS

CWR

CWS

CWS

CWR CWS

CATHOLIC CHARITIES OF ST. PAUL & MINNEAPOLIS 400 MAIN STREET

W W

DOROTHY DAY PLACE

W W

CWR

UTILITY PLAN

CWR CWS

Revisions: BID ADDENDUM 01

11/08/2016

BID ADDENDUM 02

11/14/2016

POST BID ADD 01

XX/XX/2016

Date issued:

10/27/2016

Job No:

15-022

C500

Capitol Region Watershed District Applicant:

Barbara Mundahl St. Paul Public Works 25 West Fourth Street (CHA 900) St. Paul, MN 55102

Permit 16-031 Como Avenue Consultant:

Description: Reconstruction of Como Avenue from Raymond west to Commonwealth Stormwater Management: Applicant has requested utilization of banked credits and installation of a SAFL Baffle for gross pollutant removal District Rule: —C D F Disturbed Area: 2.41 Acres Impervious Area: 2.23 Acres STAFF RECOMMENDATION: Approve with 2 Conditions: 1. Provide a copy of the NPDES permit.

2. Submit a SWPPP for the proposed project. Ensure the SWPPP or the erosion control plan contains the following: a. All haul routes, specific construction entrance locations, any streets that will be blocked from traffic. b. Offsite drain protection, immediately downstream of active work and access points. 13 identified in the field based on existing topography, more may be needed with haul route detail. (see attached sketch) c. Dewatering provisions. d. Possible stockpile locations. e. Perimeter control for stockpiles, downstream drainage ways, other areas that aren’t below grade, etc. f. Plan for temporary stabilization. g. Plan to coordinate with SAP Elementary project, adjacent and active in 2017 Volume Bank Recommendation: Approve bank withdrawal of 8,914 cubic feet of volume reduction credits from the St. Pal Public Works Volume Reduction Bank

Raymond Ave

Permit Location Permit Report 16-031

Aerial Photo Board Meeting Date: 01/18/2017

Capitol Region Watershed District Permit Report CRWD Permit #:

16-031

Review date:

December 16, 2016

Project Name:

Como Avenue

Applicant:

Barb Mundahl City of St Paul Public Works 25 West Fourth Street St Paul, MN 55102 651-266-6112

Purpose:

Reconstruction of Como Avenue between Raymond Avenue and Commonweath Ave

Location:

Como Avenue between Raymond Avenue and Commonweath Ave

Applicable Rules:

C, D, and F

Recommendation:

Approve with 2 Conditions

EXHIBITS: 1. Drainage Map, by City of St Paul, not dated, rcvd. 12/12/16.

2. Como Avenue Watershed Permit Submittal Memo, dated 12/5/16, rcvd. 12/12/16.

3. Como Avenue Plan Set (Sheets 1-15), dated 11/23/16, rcvd. 12/12/16.

4. Geotechnical Report, dated 10/21/16, rcvd. 12/12/16.

HISTORY & CONSIDERATIONS: The City of St. Paul states they will not be able to infiltrate under Como Ave due to the presence of petroleum vapors in the soil boring logs. The soil boring logs noted background levels of petroleum vapors using a Photoionization detector (PID) in the field. Soils were also noted as smelling of petroleum.

RULE C: STORMWATER MANAGEMENT Standards ďƒ˜ Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates.

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 Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site.  Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area.  Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is not used to analyze runoff for the design or analysis of flows and water levels.

2. Runoff rates for the proposed activity do not exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from 1.1 inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious onsite is 97,238 square feet. b. Volume retention required: 97,238 ft2 x 1.1 inches x 1 ft/12 inches = 8,914 ft3 Volume Volume 1.1 inch 2 inch Retention Retention BMP Runoff Runoff Required Provided below (cu. ft.) (cu. ft.) (cu. ft.) outlet (cu. ft.)

None, use of banking credits is proposed 8,914 Total 0 cf 4. Alternative compliance sequencing has been requested. a. The applicant did not partially comply with the volume retention standard onsite. b. The applicant proposes to comply with the volume retention standard through the use of banking credits. c. The applicant has not submitted money to be contributed to the Stormwater Impact Fund. d. The project is linear, the cost cap has not been reached.

5. Best management practices do not achieve 90% total suspended solids removal from the runoff generated on an annual basis.

6. The City of St. Paul has a Memorandum of Understanding for maintenance with CRWD.

RULE D: FLOOD CONTROL

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Standards  Compensatory storage shall be provided for fill placed within the 100-year floodplain.  All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

Findings 1. There is not a floodplain on the property according to FEMA. 2. It is unknown if all habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.

However, adequate conveyance has been provided to prevent flooding.

RULE E: WETLAND MANAGEMENT Standard  Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.  A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL Standards  A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a landdisturbing activity.  Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are not consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas. Additional baseline measures are needed, as listed in condition #2 below.

2. Adjacent properties are not protected from sediment transport/deposition.

3. Wetlands, waterbodies and water conveyance systems are not protected from erosion/sediment transport/deposition.

4. Project site is greater than 1 acre; an NPDES permit is required. A SWPPP has not been submitted.

RULE G: ILLICIT DISCHARGE AND CONNECTION

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Standard ďƒ˜ Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

Findings 1. New direct connections or replacement of existing connections are not proposed.

2. Prohibited discharges are not proposed.

Recommendation: Approve with 2 Conditions Conditions: 1. Provide a copy of the NPDES permit.

2. Submit a SWPPP for the proposed project. Ensure the SWPPP or the erosion control plan contains the following: a. All haul routes, specific construction entrance locations, any streets that will be blocked from traffic. b. Offsite drain protection, immediately downstream of active work and access points. 13 identified in the field based on existing topography, more may be needed with haul route detail. (see attached sketch) c. Dewatering provisions. d. Possible stockpile locations. e. Perimeter control for stockpiles, downstream drainage ways, other areas that aren’t below grade, etc. f. Plan for temporary stabilization. g. Plan to coordinate with SAP Elementary project, adjacent and active in 2017.

Volume Bank Recommendation: Approve bank withdrawal of 8,914 cubic feet of volume reduction credits from the St. Pal Public Works Volume Reduction Bank

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January 18, 2017 Board Meeting V. Action Item A) Approve Minutes of January 4, 2017 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, January 4, 2017, 6:00 p.m. at the office of CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING MINUTES I.

A)

Call to Order of Annual Meeting (President Joe Collins)

Managers Joe Collins Seitu Jones Shirley Reider Mary Texer Mike Thienes

Staff Present Mark Doneux, CRWD Elizabeth Hosch, CRWD Forrest Kelley, CRWD Michelle Sylvander, CRWD Jim Mogen, Ramsey County Attorney

Public Attendees

Review, Amendments and Approval of the Agenda

B)

President Collins asked for additions or changes to the agenda. No changes were requested.

Motion 17-001: Approve the December 21, 2016 agenda with no changes.

Reider/Thienes Unanimously Approved II.

Public Comment

No comments.

III.

Permit Applications and Program Updates A)

Permit #12-025 Victoria Park Apartments – Permit Close Out (Hosch)

Construction activity is complete for permit #12-025 Victoria Park Apartments. This permit was issued for construction of two new apartment buildings at Otto Ave and Victoria Way. The stormwater is treated on site through underground filtration trenches and one surface filtration basin. The site is complete and while a small area of recent disturbance does remain less than fully vegetated, there is a current maintenance contract to see that this area gets established in the 2017 growing season. $13,450 surety is available to return.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Motion 17-002: Approve Certificate of Completion and $13,450 surety return for permit #12-025 Victoria Park Apartments.

Reider/Thienes Unanimously Approved B)

Permit #16-007 Community School of Excellence – Amendment (Hosch)

Ms. Hosch reviewed permit #16-007 Community School of Excellence. The applicant, JB Realty, plan to amend the previous approval for redevelopment of existing greenhouse site into a new school with associated site improvements to include Galtier St. extension and iron-enhanced sand filtration.. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 10.5 acres with 5.14 acres impervious surface.

Motion 17-003: Approve amendment with two conditions: 1. Provide documentation of maintenance agreement recorded with Ramsey county.

2. Adjust the depth of the sump in MH 1A to 7 feet as discussed. The EPA recommends a sump depth of 4* diameter of the outlet pipe Reider/Thienes Unanimously Approved C)

Permit #16-030 Willow Reserve Restoration – No Loss Determination (Kelley)

Mr. Kelley reviewed that this permit is for the vegetation management, habitat restoration, and path enhancement for Willow Reserve. The applicable rule is Wetland Management (E).

Manager Reider asked why CRWD is issuing a permit for our own project. Attorney Mogen replied that CRWD is not exempt from our own rules. Manager Jones asked if any of the trees are worth saving from the reserve. Mr. Kelley replied that most of what is being chipped are invasive species. The woodchips from the trees that are being removed will be used for the trails in the reserve. Administrator Doneux noted that he has talked to Mr. Zwonitzer about storing and repurposing any trees worth saving. Mr. Kelley noted that a complete inventory of the trees has been done.

Motion 17-004: Approve permit #16-030 Willow Reserve No-Loss with no conditions.

Texer/Reider Unanimously approved D)

Permit Program/Rules Update (Kelley)

Mr. Kelley said there are no new rule updates for 2017. Mr. Kelley shared that there will be a few more permits from 2016 including: Como Avenue, American Engineering and St Paul Jewish Community Center.

IV.

Special Reports

No Special Reports.

V.

Action Items Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

A)

AR:

Approve Minutes of the December 14, 2016 Special Meeting (Doneux)

Motion 17-005: Approve Minutes of the December 14, 2016 Special Meeting.

Jones/Texer Unanimously approved B)

AR:

Approve Minutes of the December 21, 2016 Annual Meeting (Sylvander)

Motion 17-006: Approve Minutes of the December 21, 2016 Annual Meeting.

Jones/Reider Unanimously approved C)

AR:

Approve Minutes of the December 21, 2016 Regular Meeting (Sylvander)

Attorney Mogen noted a correction on III. A. to be a Security Return Waiver.

Motion 17-007: Approve Minutes of the December 21, 2016 Regular Meeting with one correction.

Jones/Texer Unanimously approved VI.

Unfinished Business A) Building Plan Update (Doneux)

Administrator Doneux reviewed that at the July 20th meeting, the Board of Managers approved of purchase of 595 Aldine St. and 1736 Thomas Ave. and authorize Board President to execute purchase agreement. As part of the Purchase Agreement, CRWD has a 120-day Due Diligence period. The Board requested and received a 30day extension to the Due Diligence Period to allow for the completion of a Phase II Environmental Site Assessment and a Remedial Action Plan. Based on the findings of the Due Diligence period the purchase price for the Property was reduced from $1,450,000 to $1,350,000.00.

Administrator Doneux reviewed a draft organizational chart that outlined the roles and responsibilities of the Board, the Building Committee, a staff design team and staff design committees. Administrator Doneux also provided an updated draft project schedule as well the list of architectural firms to submit RFQs for design work.

The Board Managers were in consensus and felt good about the organizational plans. Manager Thienes noted that the Architect would appreciate a well pre-thought out plan for decision making. Manager Texer asked about a letter of interest from MAWD regarding leasing office space. Administrator Doneux replied that he will address the letter at the next MAWD meeting at the end of January. Administrator Doneux shared a list of Architectural Firms that were sent out an RFQ. VII.

General Information A)

Administrator’s Report

VIII. Next Meetings Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

A) Wednesday, January 11, 2017 CAC Meeting – Joe Collins will attend B) Wednesday, January 18, 2017 Board Meeting President Collins noted that Administrator Doneux’s annual review will take place in February or March.

Manager Thienes will be traveling from March 27th to May. Manager Thienes will return and be attending the May 3rd meeting.

Administrator Doneux asked the Board of Managers for a tentative date to plan the City of St. Paul Department Directors meeting. The tentative dates included March 15th, March 29th and April 12th. The consensus was March 15th was the first choice and April 12th as the second choice. Administrator Doneux will confirm the date with Wes Saunders-Pearce.

Motion 17-008: Adjournment of the January 4, 2017 Regular Board Meeting at 6:45 p.m.

Texer/Jones Unanimously Approved Respectfully submitted, Michelle Sylvander W:\04 Board of Managers\Minutes\2017\January 4, 2017 Board Meeting DRAFT.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

January 18, 2017 Board Meeting V. Action Items – B) Accounts Payable & Budget Update (Sylvander)

DATE: January 12, 2017 TO: CRWD Board of Managers FROM: Michelle Sylvander, Office Manager RE: December 2016 Accounts Payable/Receivable and Administrative/Program Budget Report _________________________________________________________________________________ Background Enclosed are the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the Month of December 2016.

Issues Summary of Accounts Payable/Receivable Report: (Total Expenses)

Accts Payable Accounts Receivable

Summary of Preliminary Budget Report: (December Expenses)

Administrative Budget Program Budget Project Budget Capital Improvement Budget TOTAL

$ $ $ $ $ $ $

787,273.06 2,182,400.25 (264,067.95) 369,903.95 147,514.58 292,230.58 545,581.16

2016 Operations and CIP Monthly YTD Expenditures to Budget $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $Jan

Feb

March

Operations Expenditures

April

May

Jun

Operations Budget

July

August

Sept

CIP Expenditures

Oct

Nov

Dec

CIP Budget

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Request Action Approve December 2016 Accounts Payable/Receivable and Budget Report, direct Treasurer and Board President to endorse and disperse checks for these payments. enc:

December 2016 Accounts Payable December 2016 Preliminary Budget Report

W:\02 Budget and Finance\Board Memos\Board Memos 2017\BD Memo AP Budget Report 1.18.17.docx

2

Capitol Region Watershed District

Check Register For the Period From January 1, 2017 - January 31, 2017

Date 12/21/16 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17

Payee Christine Baeumler Al's Coffee Al's Coffee Applied Ecological Services, Inc. Asian Economic Development Awards by Hammond, Inc. Barr Engineering Ben Meadows Company Benefit Extras, Inc. Bond Trust Services Corporation C Lanphear Design Citizen's League City of St. Paul Park & Rec. Comcast Business - Internet Comcast Business - Phones Computer Revolution DTAH Energy Park Plaza Engineering & Construction Innovations Fleet One, LLC Ford Motor Credit Ford Motor Credit Forrest J. Kelley Fresh Color Press Frogtown Green Great River Greening HealthPartners Houston Engineering, Inc. Houston Engineering, Inc. Joseph Collins Limno Tech Marco - HP Mark J. Doneux Mary Texer Menards MetLife Metropolitan Council Michael Thienes MSC Industrial Supply Muffi Abrahamson Nelson Cheese & Deli OLIN Partnership, Ltd. Opti Ramsey Conservation District Ramsey County-Attorney

Amount $1,500.00 229.10 21.53 3,665.25 13,000.00 1,011.57 40,143.00 19.20 82.50 253,671.88 487.50 4,999.61 12,000.00 262.35 318.86 1,483.72 1,500.00 10,882.94 247,507.20 32.22 454.44 12,041.96 728.11 1,203.34 10,000.00 16,000.00 16,284.19 2,918.50 4,264.00 1,246.22 15,670.00 1,528.69 456.45 2,145.53 115.27 703.65 32,989.25 1,784.98 15.20 552.00 292.74 1,500.00 1,200.00 17,944.75 2,531.50

Check Total $1,500.00 229.10 21.53 3,665.25 13,000.00 1,011.57 40,143.00 19.20 82.50 253,671.88 487.50 4,999.61 12,000.00 262.35 318.86 1,483.72 1,500.00 10,882.94 247,507.20 32.22 454.44 12,041.96 728.11 1,203.34 10,000.00 16,000.00 16,284.19 2,918.50 4,264.00 1,246.22 15,670.00 1,528.69 456.45 2,145.53 115.27 703.65 32,989.25 1,784.98 15.20 552.00 292.74 1,500.00 1,200.00 17,944.75 2,531.50

Page 1 of 2

Check # 17888 17889 17889 17890 17891 17892 17893 17894 17895 17896 17897 17898 17899 17900 17901 17902 17903 17904 17905 17906 17907 17908 17909 17910 17911 17912 17913 17914 17915 17916 17917 17918 17919 17920 17921 17922 17923 17924 17925 17926 17927 17928 17929 17930 17931

Year

2017

2017

2017 2017 2017

2017

2017

Description Bring Frogs Back to Frogtown Meeting Room Supplies Water Cooler Filer Survey/Professional Services Partner Grant Reimbursement Annual Ceremony December Engineering Hand Warmers Employee Benefits Bond Payment/Principal/Interest Design Work Design Work Partner Grant Reimbursement Phone/Internet Phone Service Managed Services Stipend for Speaker Office Rent Payment Application #2 Fuel for Edge/Focus 2014 Focus 2013 Ford Edge Office Cleaning Postcards/Program/Booklet Partner Grant Reimbursement Partner Grant Reimbursement Hosting & Tech. Support Hosting & Maintenance Master Plan Manager Per Diem/Expense Quality Analysis of Como Copier Lease Staff Expense Reimbursement Manager Per Diem/Expense Office Supplies Employee Benefits Lab Analysis Manager Per Diem/Expense Toe Warmers Raingarden Reimbursement Meeting Supplies Stipend for Speaker Annual Data Services Design Services November/December Legal Fees

Capitol Region Watershed District

Check Register For the Period From January 1, 2017 - January 31, 2017

Date 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17 01/18/17

Payee Roseville ISD #623 Ryan Companies US, Inc. Shirley Reider Staples Business Advantage Sunram Construction, Inc. Syscon, Inc. Urban Roots MN Vacker, Inc. Verizon Wireless Viking Industrial Center Walters Waste Management Wenck Associates Xcel Energy Xcel Energy US Bank

December A/P:

December Payroll/Benefits DECEMBER TOTAL:

Amount

Check Total

1,467.79 4,650.00 1,385.90 206.67 5,144.25 1,206.25 12,000.00 1,409.80 198.71 554.26 28.85 45.42 17,041.20 139.00 571.00 5,334.76

1,467.79 4,650.00 1,385.90 206.67 5,144.25 1,206.25 12,000.00 1,409.80 198.71 554.26 28.85 45.42 17,041.20 139.00 571.00 5,334.76

$787,273.06

$787,273.06

$88,158.99

$88,158.99

$875,432.05

$875,432.05

Check # 17932 17933 17934 17935 17936 17937 17938 17939 17940 17941 17942 17943 17944 17945 17946 17947

Year

2017

Description Partner Grant Reimbursement Surety Return Manager Per Diem/Expense Office Supplies Payment Application #7 Sage Support Partner Grant Reimbursement Signage iPads/Remote Monitoring Equipment/CSE Equipment Recycling Service Trash Service December Engineering Monthly Utilities Monthly Utilities Monthly Credit Card

APPROVED FOR PAYMENT:

1/18/2017

DECEMBER, 2016 RECEIPTS

Master Water Steward State of MN City of Roseville League of MN Cities MAWD Ramsey County 4M Fund DECEMBER RECEIPTS:

800.00 21.04 207,958.00 6,337.00 269.94 1,965,387.98 1,626.29

Escrow-Master Water Steward Refund Upper Villa Grant Income 2016 Dividend Refund Tax Levy Settlement-2nd Half December Interest

$2,182,400.25

Page 2 of 2

CAPITOL REGION WATERSHE DISTRICT JOB COST RECAP FOR THE PERIOD December 1, 2016 - December 31, 2016 2016 ANNUAL BUDGET

JOB COST #/NAME 15970 - General Administration 15 16970 - General Administration 16 16999 - New Office 00000 - Administration Allocation TOTAL GENERAL ADMINISTRATION: 200 - Administration 201 - Groundwater 207 - Rulemaking/Rule Revisions 208 - Permitting 210 - Stewardship Grants 211 - Monitoring & Data Collection 220 - Education & Outreach 225 - Technical Resources & Information Sharing 228 - Innovative BMP's Research 230 - Geographic Informatin Systems (GIS) 240 - Safety Program TOTAL PROGRAMS: 300 - Administration 301 - Shoreline & Streambank Maintenance 305 - Como Lake Subwatershed 310 - Lake McCarron's Subwatershed 313 - Loeb lake Subwatershed 315 - Trout Brook Subwatershed 317 - Crosby Lake Subwatershed 325 - Wetland, Stream & Ecosystem Restoration 330 - Mississippi River Subwatershed 370 - Watershed Plan Audit TOTAL PROJECTS: TOTAL OPERATING FUND: 401 - Shoreline & Streambank Restoration 405 - Como Lake BMP's 410 - Lake McCarron's BMP's 413 - Loeb Lake BMP's 415 - Trout Brook BMP's 417 - Crosby Lake BMP's 425 - Wetland, Stream & Ecosystem Restoration 430 - Mississippi River Subwatersheds BMP's 440 - Special Projects & Grants 450 - Future Trents: Implementation TOTAL CAPITAL IMPROVEMENT: 15104 - Debt & Loan Service 15 TOTAL DEBT SERVICES:

574,700.00 178,400.00 (293,150.00) $459,950.00 193,479.00 37,040.00 10,450.00 235,560.00 295,890.00 592,430.00 257,960.00 37,260.00 139,390.00 55,700.00 24,230.00 $1,879,389.00 99,671.00 9,760.00 182,940.00 75,900.00 19,500.00 264,120.00 33,800.00 25,600.00 76,100.00 $787,391.00 $3,126,730.00 27,200.00 55,600.00 183,900.00 121,700.00 127,530.00 189,560.00 307,840.00 815,035.00 3,500,000.00 $5,328,365.00 369,336.00 $369,336.00

TOTAL ALL FUNDS:

$8,824,431.00

TOTAL FUND BALANCE:

Fund Balance @ 12/31/15 1,585,396.40 3,454,406.00 69,200.00 $5,109,002.40

FUND BALANCES Operations Capital Improvement Debt Service

CURRENT MONTH EXPENDITURES (264,067.95) ($264,067.95) 193,479.00 16.20 22,095.69 94,510.85 43,140.26 10,645.33 3,056.01 2,101.96 152.02 706.63 $369,903.95 99,671.00 23,483.72 382.43 6,691.60 9,326.81 7,959.02 $147,514.58 $253,350.58 341.72 5,549.01 272,678.91 140.90 1,879.24 11,640.80 $292,230.58 $0.00

YEAR-TO-DATE BALANCE OF BUDGET EXPENDITURES REMAINING 21,996.64 (21,996.64) 333,168.79 241,531.21 178,400.00 (293,150.00) $355,165.43 $104,784.57 193,479.00 8,437.26 28,602.74 4,085.23 6,364.77 345,936.30 (110,376.30) 443,257.03 (147,367.03) 502,564.78 89,865.22 205,771.44 52,188.56 18,379.13 18,880.87 10,222.03 129,167.97 40,506.35 15,193.65 16,976.51 7,253.49 $1,789,615.06 $89,773.94 99,671.00 653.33 9,106.67 162,073.04 20,866.96 24,465.22 51,434.78 10,053.08 9,446.92 92,979.31 171,140.69 47,543.18 (13,743.18) 360.36 25,239.64 275,272.80 (199,172.80) 1,273.76 (1,273.76) $714,345.08 $73,045.92 $2,859,125.57 $267,604.43 206.19 26,993.81 1,699.10 53,900.90 138,790.11 45,109.89 62,546.58 59,153.42 507,081.60 (379,551.60) 998.72 (998.72) (38,053.20) 227,613.20 4,747.75 303,092.25 590,898.00 224,137.00 130,246.80 3,369,753.20 $1,399,161.65 $3,929,203.35 353,500.94 15,835.06 $353,500.94 $15,835.06

$545,581.16

$4,611,788.16

$4,212,642.84

2016 Fund Transfers $0.00

Year-to-Date Revenue 3,022,615.30 2,160,545.96 358,796.58 $5,541,957.84

Year-to-Date Expenditures $2,859,125.57 1,399,161.65 $353,500.94 $4,611,788.16

% OF BUDGET EXPENDED --57.97% 0.00% 0.00% 77.22% 100.00% 22.78% 39.09% 146.86% 149.80% 84.83% 79.77% 49.33% 7.33% 72.72% 70.06% 95.22% 100.00% 6.69% 88.59% 32.23% 51.55% 35.20% 140.66% 1.41% 361.73% --90.72% 91.44% 0.76% 3.06% 75.47% 51.39% 397.62% ---20.07% 1.54% 72.50% 3.72% 26.26% 95.71% 95.71% 52.26% Unaudited Fund Balance @ 12/31/16 1,748,886.13 4,215,790.31 74,495.64 6,039,172.08

Page 1 of 8

CAPITOL REGION WATERSHE DISTRICT JOB COST DETAIL FOR THE PERIOD December 1, 2016 - December 31, 2016

2016 ANNUAL BUDGET 15970 - General Administration 15 16970 - General Administration 16 574,700.00 16999 - New Office 178,400.00 10000 - Administration Allocation (293,150.00) TOTAL GENERAL ADMINISTRATION: $459,950.00 20000 - Administration Allocation 193,479.00 16130 - Groundwater Protection - Well Sealing 7,040.00 16135 - District Groundwater Assessment 30,000.00 15120 - Evaluate Rules & Conduct 16120 - Evaluate Rules & Conduct Annual TAC Meeting 10,450.00 15000 - Implement Permit Program 16000 - District Permit Program 126,180.00 15101 - Permit Tracking Data Mgmt.

16101 - Permit Tracking Data Mgmt.

15103 - Permit Closure & Post Const.

16102 - Construction Inspection 88,130.00 16103 - Permit Closure & Post Construction Inspection/Maintenance 21,250.00 --------- - Permits 15143 - Stewardship Grants 16143 - Stewardship Grants 146,480.00 15144 - Partner Grants 16144 - Partner Grants 83,310.00 15145 - Inspiring Communities Program 16145 - Inspiring Communities Program 51,600.00 16146 - RSVP Rain Garden Projects 14,500.00 16147 - TWP Blvd. Rain Gardens 15200 - Baseline Monitor & Data Collection 16200 - Baseline Monitoring & Data Collection 319,210.00 15205 - Lake Monitoring & Data Collection 16205 - Lake Monitoring & Data Collection 90,190.00 16208 - Adopt A Drain 16 15210 - Villa Park Monitoring & Data Collection 16210 - Villa Park Monitoring & Data Collection 38,470.00 15215 - Wetland Bio Monitoring 16215 - Wetland Bio-Monitoring 12,750.00 16220 - Long -Term Monitoring Database Development 29,430.00 16225 - Remote Data Access & Set-Up 23,260.00 15230 - BMP Monitoring 16230 - BMP Monitoring 79,120.00 15231 - AHUG Exfiltration Monitoring 15250 - General Ed & Outreach 16250 - General Ed & Outreach 73,480.00 16254 - Strategic Communications 16255 - Clean Streets Outreach 10,900.00 JOB COST #/NAME

CURRENT MONTH EXPENDITURES (264,067.95) ($264,067.95) 193,479.00 16.20 7,390.60 93.93 175.30 14,435.86 21,663.02 70,269.08 2,578.75 27,379.68 221.19 3,027.77 3,261.62 6,940.75 2,309.25 2,129.49 -

YEAR-TO-DATE BALANCE OF EXPENDITURES BUDGET REMAINING 21,996.64 (21,996.64) 333,168.79 241,531.21 178,400.00 (293,150.00) $355,165.43 $104,784.57 193,479.00 8,437.26 (1,397.26) 30,000.00 167.36 (167.36) 3,917.87 6,532.13 8,881.38 (8,881.38) 104,896.72 21,283.28 502.07 (502.07) 2,199.77 (2,199.77) 507.28 (507.28) 3,648.08 84,481.92 4,054.93 17,195.07 221,246.07 (221,246.07) 29,545.45 (29,545.45) 278,516.68 (132,036.68) 3,188.45 (3,188.45) 85,460.39 (2,150.39) 28.21 (28.21) 10,991.83 40,608.17 35,237.73 (20,737.73) 288.29 (288.29) 22,187.65 (22,187.65) 326,238.63 (7,028.63) 840.30 (840.30) 55,082.41 35,107.59 339.03 (339.03) 4,911.23 (4,911.23) 13,533.15 24,936.85 3,177.59 (3,177.59) 8,224.82 4,525.18 8,045.07 21,384.93 11,408.45 11,851.55 6,843.61 (6,843.61) 36,658.36 42,461.64 5,074.48 (5,074.48) 3,970.66 (3,970.66) 77,649.94 (4,169.94) 5,885.19 (5,885.19) 47.64 10,852.36

% OF BUDGET EXPENDED --57.97% 0.00% 0.00% 77.22% 100.00% 119.85% 0.00% --37.49% --83.13% ------4.14% 19.08% ----190.14% --102.58% --21.30% 243.02% ----102.20% --61.07% ----35.18% --64.51% 27.34% 49.05% --46.33% ----105.67% --0.44%

Page 2 of 8

CAPITOL REGION WATERSHE DISTRICT JOB COST DETAIL FOR THE PERIOD December 1, 2016 - December 31, 2016

JOB COST #/NAME 16260 - Municipal Outreach 15262 - Youth Outreach 16262 - Youth Outreach 15265 - Partnerships 16265 - Partnerships 16268 - Adopt-A-Drain 16 15270 - Website & Social Media 16270 - Website & Social Media 15271 - Master Water Stewards 16271 - Master Water Stewards 16275 - Events 16276 - Strategic Communications 16 16277 - TWP Adopt A Drain 16278 - TWP Leaf & Litter Clean Ups 16280 - Crisis Communication Plan 16285 - Awards & Recognition Programs 15300 - Local & Agency Plan Review & Tech Committee 15303 - BMP Database Maintenance/Updates 16303 - BMP Database Maintaintenance/Updates 16330 - District Research Program 16333 - Public Art Program 15370 - GIS Program Development 16370 - GIS Program Developement 16375 - Data Acquisition 16376 - Internal Mapping System 16377 - Impervious Surface Data Set 15390 - Safety Training 16390 - Safety Training 16395 - Safety Program Update/Audits 16396 - CSE Equipment 30000 - Administration Allocation 15100 - Watershed Plan Audit 16400 - Lake McCarrons Shoreline Restoratoin Project 16405 - St Paul Natural Resources Intern Program 16410 - Loeb lake Shoreline 16411 - Crosby Lake Shoreline 16 15420 - Como Reg Park Stormwater Plan 16420 - Como Reg Park Stormwater Plan 15421 - Como BMP Maintenance & Inspection 16421 - Como BMP Maintenance & Inspection 16422 - Como Lake TMDL Reporting & Audit 16424 - Como Lake Aquatic Plant Harvesting 16425 - Curtis Pond Opti RTC O & M 16426 - Como Lake, In-Lake Management Assessment 16430 - McMurray Field Diversion 16432 - TWP Como Lake Project Dev. 16470 - Aquatic Plant Harvest

2016 ANNUAL BUDGET 19,400.00 14,120.00 20,700.00 28,600.00 49,400.00 36,200.00 5,160.00 19,470.00 17,790.00 114,130.00 25,260.00 41,000.00 10,500.00 3,500.00 700.00 7,920.00 7,210.00 9,100.00 TOTAL PROGRAMS: $1,879,389.00 99,671.00 1,760.00 8,000.00 49,240.00 18,500.00 10,000.00 11,760.00 7,240.00 86,200.00 12,460.00

CURRENT MONTH EXPENDITURES 46.24 266.90 107.88 333.43 434.36 2,505.72 15.41 35.72 4,770.18 3,056.01 601.96 1,500.00 152.02 53.27 653.36 $369,903.95 99,671.00 4,264.00 477.64 1,515.31 16,355.87 520.51 350.39 -

YEAR-TO-DATE BALANCE OF EXPENDITURES BUDGET REMAINING 11,876.76 7,523.24 246.29 (246.29) 1,107.99 13,012.01 245.25 (245.25) 26,443.22 (5,743.22) 15,244.66 (15,244.66) 116.89 (116.89) 2,993.79 25,606.21 351.59 (351.59) 32,269.28 17,130.72 10,702.34 25,497.66 963.34 (963.34) 159.36 (159.36) 149.64 (149.64) 4,536.59 (4,536.59) 10,811.02 (5,651.02) 5,483.18 13,986.82 472.26 (472.26) 12,423.69 5,366.31 6,097.03 108,032.97 4,125.00 21,135.00 239.76 (239.76) 38,339.72 2,660.28 1,705.97 8,794.03 220.90 3,279.10 700.00 182.96 (182.96) 7,985.38 (65.38) 1,666.41 5,543.59 7,141.76 1,958.24 $1,789,615.06 $89,773.94 99,671.00 1,273.76 (1,273.76) 1,760.00 8,000.00 354.24 (354.24) 299.09 (299.09) 7,795.43 (7,795.43) 12,529.69 36,710.31 4,392.36 (4,392.36) 20,419.61 (1,919.61) 514.45 9,485.55 277.52 11,482.48 4,998.51 2,241.49 79,395.14 6,804.86 31,135.17 (31,135.17) 615.16 (615.16) 12,460.00

% OF BUDGET EXPENDED 61.22% --7.85% --127.75% ----10.47% --65.32% 29.56% --------209.52% 28.16% --69.84% 5.34% 16.33% --93.51% 16.25% 6.31% 0.00% --100.83% 23.11% 78.48% 95.22% 100.00% --0.00% 0.00% ------25.45% --110.38% 5.14% 2.36% 69.04% 92.11% ----0.00%

Page 3 of 8

CAPITOL REGION WATERSHE DISTRICT JOB COST DETAIL FOR THE PERIOD December 1, 2016 - December 31, 2016

2016 ANNUAL BUDGET 15471 - Aquatic Invasive Mgt Plan 15 22,240.00 16471 - Aquatic Invasive Mgt. Plan 16475 - Lake McCarron's Internal Loading Assessment 41,200.00 16477 - TWP Lake McCarron's Proj. Dev. 0.00 15510 - Willow Reserve Management Plan 19,500.00 15550 - Inspection & Annual Maintenance 16550 - Inspection & Annual Maintenance 81,000.00 14552 - TBI Easement Verification & Documentation 81,400.00 15554 - TBI Hydraulic/Hydrolic Model Calibration & Update 48,670.00 15560 - TBI Subwatershed Study 24,110.00 16570 - NPDES MS4 Stormwater Program 5,520.00 16575 - Illicit Discharge Detection & Elimination Program 23,420.00 16630 - Crosby Lake Management Plan Implementation 10,000.00 15631 - Highland Ravine Maintenance 16631 - Highland Ravine BMP Maintenance 23,800.00 15600 - Wetland/Stream Reestablishment Feasibility 25,600.00 16600 - Wetland Feasibility 15620 - Green Line Redevelopment SSGI Design 16620 - Green Line Redevelopment SSGI Design 7,700.00 15622 - Ford Site Planning 16622 - Ford Site Planning 25,600.00 14625 - Eustis Street Stormwater Improvement Project 2,200.00 16624 - CCLRT BMP Maintenance 40,600.00 16660 - TWP Grant Admin 16 TOTAL PROJECTS: $787,391.00 TOTAL OPERATING FUND: $3,126,730.00 16681 - Ravine Stablization Projects 27,200.00 13700 - Curtis Pond 16705 - Como Lake BMP Preliminary Engineering 55,600.00 12751 - Upper Villa Park Stormwater Improvement Project 183,900.00 12801 - Highland Ravine Stabilization 16710 - TWP Como BMP McMurray 16720 - Willow Reserve Restoration Project 121,700.00 13818 - TBI Repair - Farrington/Cottage 6,000.00 16811 - Ground Round North Loop Green Infrastructure Practices-Phase I 8,750.00 16813 - Lafayette Park Campus Stormwater Improvement Project 20,880.00 16815 - TBI Repairs - St. I35+09 to 180+29 91,900.00 16851 - Wetland Reestablishment: Implementation 104,480.00 13852 - Trillium Site Water Resource 40001 - Trillium Site Water Feature 14852 - TB Nature Sanctuary W Feature 16853 - Victoria Park Water Features 85,080.00 15855 - Roseville Victoria Wetland Grant 0.00 15882 - East Kittsondale Retrofit Project 15883 - East Kittsondale Stormwater Retrofits 104,400.00 JOB COST #/NAME

CURRENT MONTH EXPENDITURES 172.00 210.43 2,291.56 4,400.04 9,326.81 4,002.62 1,342.45 1,207.42 1,406.53 $147,514.58 $253,350.58 341.72 5,549.01 272,678.91 -

YEAR-TO-DATE BALANCE OF EXPENDITURES BUDGET REMAINING 22,240.00 838.45 (838.45) 23,180.22 18,019.78 446.55 (446.55) 10,053.08 9,446.92 3,070.50 (3,070.50) 76,148.86 4,851.14 81,400.00 11,942.05 36,727.95 24,110.00 1,627.47 3,892.53 190.43 23,229.57 10,000.00 246.62 (246.62) 47,296.56 (23,496.56) 110.88 25,489.12 249.48 (249.48) 327.24 (327.24) 150,126.10 (142,426.10) 82,094.18 (82,094.18) 6,012.42 19,587.58 9,862.87 (7,662.87) 25,116.58 15,483.42 1,733.41 (1,733.41) $714,345.08 $73,045.92 $2,859,125.57 $267,604.43 206.19 26,993.81 1,639.06 (1,639.06) 60.04 55,539.96 138,790.11 45,109.89 998.72 (998.72) 120.08 (120.08) 62,426.50 59,273.50 41.96 5,958.04 8,750.00 20,880.00 507,039.64 (415,139.64) 104,480.00 138.74 (138.74) 194.03 (194.03) 214.03 (214.03) 85,080.00 (38,600.00) 38,600.00 272.99 (272.99) 104,400.00

% OF BUDGET EXPENDED 0.00% --56.26% --51.55% --94.01% 0.00% 24.54% 0.00% 29.48% 0.81% 0.00% --198.73% 0.43% ----1949.69% --23.49% 448.31% 61.86% --90.72% 91.44% 0.76% --0.11% 75.47% ----51.30% 0.70% 0.00% 0.00% 551.73% 0.00% ----0.00% ----0.00%

Page 4 of 8

CAPITOL REGION WATERSHE DISTRICT JOB COST DETAIL FOR THE PERIOD December 1, 2016 - December 31, 2016

2016 JOB COST #/NAME ANNUAL BUDGET 16881 - Green Line Redevelopment BMP's 53,800.00 16885 - Downtown Bike Loop Green Infrastructure Project 40,670.00 16886 - Lauderdale Subwatershed Stormwater Improvement Projectg 108,970.00 16887 - Midway Snelling 15910 - Special Projects 16910 - Special Grants 380,900.00 16912 - Selby Milton Victoria 0.00 16913 - Stormwater Retrofit Program 64,400.00 14914 - New Lowertown Ballpark 14916 - Central High School 369,735.00 14918 - Great River School 14922 - Model Cities-Brownstone 15917 - Harambee Elementary 16917 - Swede Hollow Construction 15918 - Midway Stadium Redevelopment 15919 - Swede Hollow Final Design 16950 - New Office Facility 3,500,000.00 16975 - Targeted Watershed Program TOTAL CAPITAL IMPROVEMENT: $5,328,365.00 16001 - Debt & Loan Service 369,336.00 TOTAL DEBT SERVICES: $369,336.00 TOTAL ALL FUNDS:

$8,824,431.00

CURRENT MONTH EXPENDITURES 140.90 1,711.12 168.12 11,640.80 $292,230.58 $0.00 $545,581.16

YEAR-TO-DATE BALANCE OF EXPENDITURES BUDGET REMAINING 299.97 53,500.03 40,670.00 479.11 108,490.89 3,695.68 (3,695.68) 3,436.36 (3,436.36) 90,297.79 290,602.21 139.07 (139.07) 64,400.00 325,148.44 (325,148.44) 48,734.47 321,000.53 115,098.50 (115,098.50) 117.87 (117.87) 6,710.33 (6,710.33) 93.93 (93.93) 363.60 (363.60) 757.64 (757.64) 126,000.48 3,373,999.52 4,246.32 (4,246.32) $1,399,161.65 $3,929,203.35 353,500.94 15,835.06 $353,500.94 $15,835.06 $4,611,788.16

$4,212,642.84

% OF BUDGET EXPENDED 0.56% 0.00% 0.44% ----23.71% --0.00% --13.18% ----------3.60% --26.26% 95.71% 95.71% 52.26%

Page 5 of 8

CAPITOL REGION WATERSHED DISTRICT PERMITS FOR THE PERIOD December 1, 2016 - December 31, 2016 PERMIT NUMBER 7009 7013 8001 8004 8007 8011 8017 8019 9001 9019 10003 10027 11002 11004 11006 11010 11013 11017 11029 11030 12004 12007 12017 12021 12022 12023 12025 12029 13001 13002 13003 13004 13005 13007 13010 13019 13021 13022 13025 13026 13027

PERMIT NAME Davern Street Griggs/Jefferson 208 Selby Avenue Ashland-Pascal Earl-McLean Mississippi Riverfront Highland Park HS City House Sea Foam Stadium Johnson HS CCLRT Lafayette Bridge Fairview Avenue Blair-Griggs Davern-Jefferson II MRC Remediation Beacon Bluff Parcl 2 Hmongtown Market Schmidt Brewery Prior-Goodrich Wheelock Bridge Brightfarms Greenhouse Cayuga 180 Grotto Raymond Ave. Ford Site Demo Victoria Park Apartments Arlington-Rice Hatch-Agate Hamline Ave. Bridge MN Pass Episcopal Homes St. Albans Park Metro State II Ramsey Hill Hamline Station Jefferson-Griggs Bike Route MSU Parking Ramp Vandalia Redevelopment Associated Bank Vintage on Selby

PERMIT FEE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CURRENT MONTH EXPENDITURES 126.61 189.20 68.17 38.95 -

YEAR-TO-DATE EXPENDITURES 49.15 316.15 46.95 18.67 28.35 58.98 64.94 19.66 192.86 606.80 2,439.11 174.50 92.48 112.47 27.74 83.06 18.78 258.31 45.67 73.54 64.15 83.73 3,922.58 672.14 75.13 1,090.15 443.78 64.84 319.43 27.49 2,596.72 130.34 1,268.57 121.07 61.94 984.80 37.33 563.80 142.47 38.95 1,545.38

BALANCE OF PERMIT REMAINING (49.15) (316.15) (46.95) (18.67) (28.35) (58.98) (64.94) (19.66) (192.86) (606.80) (2,439.11) (174.50) (92.48) (112.47) (27.74) (83.06) (18.78) (258.31) (45.67) (73.54) (64.15) (83.73) (3,922.58) (672.14) (75.13) (1,090.15) (443.78) (64.84) (319.43) (27.49) (2,596.72) (130.34) (1,268.57) (121.07) (61.94) (984.80) (37.33) (563.80) (142.47) (38.95) (1,545.38)

% OF PERMIT EXPENDED 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Page 6 of 8

CAPITOL REGION WATERSHED DISTRICT PERMITS FOR THE PERIOD December 1, 2016 - December 31, 2016 PERMIT NUMBER 13030 13032 13033 13034 13035 14003 14005 14006 14007 14008 14009 14010 14015 14016 14017 14018 14020 14022 14023 14026 14027 14028 14029 14031 14032 14034 14035 14036 14037 14039 14040 14041 15001 15002 15003 15004 15005 15007 15008 15009 15010 15011 15013 15014 15016 15017 15018 15019 15021 15022 15023

PERMIT NAME Western U Plaza Montreal Avenue Fairview-Bohland TCC Sinage AgroPur State Trunk Highway 5 Resurf Hazelden Redevelopment Western Avenue SPP 360 Colborne Pave. Rehab.

LT Ballpark Stormwater Permit Waters of Highland Maryland-Payne Inter. Impr.

Mueller Bies Parking W 7th St. McDonald's St. Paul Academy Frogtown Farms Primrose School Victoria Park Stormwater McCarron's Pond Pleasant Ridge HealthPartners MOB Highland Village Streetscape St. Agnes School Seven Cornors Beacon Bluff Parcel 5 East 7th Senior Apartments Ford Parkway Palace Community Center YMCA Randolph Avenue Snelling Avenue Higher Ground Raymond Avenue 2700 University A-Line BRT McDonough 12-Plex Murray Middle School Ramsey County Building Demo Victoria Street Roseville Third Street Como Chatsworth Ziittle Green House Demo Jamestown Homes East 7th Streetscape Franklin Avenue Kellogg Blvd. Bridge Highland's Assisted Living Northern Salt Joy of the People The Good Acre Villa Park N. Weltand Restoration

PERMIT FEE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CURRENT MONTH EXPENDITURES 19.48 551.24 356.00 400.40 30.82 152.66 278.95 38.96 -

YEAR-TO-DATE EXPENDITURES 780.44 19.66 28.35 37.33 37.33 9,401.03 293.04 339.68 362.86 258.17 94.78 18.50 83.99 2,843.20 1,135.18 252.82 501.96 266.49 2,884.03 450.97 552.28 75.13 92.82 511.18 218.35 4,965.69 36.55 1,846.40 2,539.73 6,284.89 441.50 516.79 28.17 6,792.52 2,569.98 16,401.96 300.76 372.38 568.69 18.27 567.30 18.22 655.68 18.78 18.78 241.02 811.22 596.45 85.50 55.55 95.64

BALANCE OF PERMIT REMAINING (780.44) (19.66) (28.35) (37.33) (37.33) (9,401.03) (293.04) (339.68) (362.86) (258.17) (94.78) (18.50) (83.99) (2,843.20) (1,135.18) (252.82) (501.96) (266.49) (2,884.03) (450.97) (552.28) (75.13) (92.82) (511.18) (218.35) (4,965.69) (36.55) (1,846.40) (2,539.73) (6,284.89) (441.50) (516.79) (28.17) (6,792.52) (2,569.98) (16,401.96) (300.76) (372.38) (568.69) (18.27) (567.30) (18.22) (655.68) (18.78) (18.78) (241.02) (811.22) (596.45) (85.50) (55.55) (95.64)

% OF PERMIT EXPENDED 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

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CAPITOL REGION WATERSHED DISTRICT PERMITS FOR THE PERIOD December 1, 2016 - December 31, 2016 PERMIT NUMBER 15024 15026 15028 15029 15030 15031 15032 15033 15034 15035 15036 15037 15038 15039 15040 15041 16001 16002 16003 16004 16005 16006 16007 16008 16009 16010 16011 16012 16013 16015 16016 16017 16018 16019 16020 16021 16023 16024 16025 16026 16027 16028 16029 16031 16099

PERMIT NAME

PERMIT FEE

Saints Tailgating Parking Lot Victoria Park Apt. Phase II Como Park Transportation Midway Office Warehouse Farrington Estates Met Council Sanitary Realignment Victoria Park East Trail MacQueen Equipment TH 94 @ West 7th Madison Studio Apartments Regions Ambulance Canopy MNDot Ped. Bridges Highland Mixed Use Permit Sunrise Banks Office Building Luther Seminary Raymond Ave. - Phase 3 University Avenue Triangle Lot St. Paul College Health/Science Xcel Pipeline 2016 Como-Chatsworth Phase II Larpenteur Avenue Trail Community School of Excellence Keg & Case Market Jackson Street Wheelock Parkway McMurray Field St. Paul Police Facility Maryland Bridge Como Transportation II Willow Reserve Habitat of Hum. Rivoli Redevelopment 601 Prior Demo Roselawn Cemetary Dorothy Day Place 2300 Territorial Apartments Linwood Lower School Hmong Academy Expansion Snelling Midway St. Anthony Park Elementary River East School Adams School Boaters Outlet Como Avenue 2017 Permitting SOP TOTAL PERMITS:

CURRENT MONTH EXPENDITURES

YEAR-TO-DATE EXPENDITURES

BALANCE OF PERMIT REMAINING

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

38.95 19.65 230.40 602.96 29.22 1,063.76 38.95 295.16 394.18 830.82 19.48 463.72 679.20 29.22 645.60 1,636.66 2,101.33 679.60 337.60 941.23 1,012.80 93.93

442.30 1,089.88 131.61 881.36 567.66 1,304.82 1,017.34 1,702.52 7,160.39 1,483.36 1,453.95 6,993.16 3,424.63 9,761.40 3,700.41 1,923.34 2,450.11 8,017.62 6,391.36 11,348.95 2,520.61 437.34 4,730.13 1,800.70 2,955.63 3,763.73 3,866.39 3,944.05 454.51 901.93 2,157.38 6,699.30 148.42 1,880.99 1,979.20 1,069.20 516.40 4,178.70 5,171.43 833.92 1,603.09 1,255.53 1,963.96 1,012.80 6,783.61

(442.30) (1,089.88) (131.61) (881.36) (567.66) (1,304.82) (1,017.34) (1,702.52) (7,160.39) (1,483.36) (1,453.95) (6,993.16) (3,424.63) (9,761.40) (3,700.41) (1,923.34) (2,450.11) (8,017.62) (6,391.36) (11,348.95) (2,520.61) (437.34) (4,730.13) (1,800.70) (2,955.63) (3,763.73) (3,866.39) (3,944.05) (454.51) (901.93) (2,157.38) (6,699.30) (148.42) (1,880.99) (1,979.20) (1,069.20) (516.40) (4,178.70) (5,171.43) (833.92) (1,603.09) (1,255.53) (1,963.96) (1,012.80) (6,783.61)

$0.00

14,435.86

221,246.07

($221,246.07)

% OF PERMIT EXPENDED 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Page 8 of 8

January 18, 2017 V. Action Items C) Approve Research Program Funding (Fossum)

DATE: TO: FROM: RE:

January 11, 2017 CRWD Board of Managers Bob Fossum, Program Manager Research Program

Background CRWD’s 2010 Watershed Management Plan includes Goal 9.2--Be a leader in conducting original research and reviewing existing research on new stormwater management technologies to facilitate decision making by the District and its partners.

Funding for Research has been included in CRWD’s Budget and Workplan in each year from 2014—2017.

Multiple small-scale research projects have been funded and completed by District staff as well as through partnerships with local research institutions.

On November 4, 2015, the Managers adopted the WMP Mid-Term Review which included Recommendation #8: The District should develop a research approach and program that can more efficiently and effectively ensure appropriate research is conducted for specific District needs as well as the needs of the larger stormwater community both regionally and nationally. This program could be modeled after the Special Grants process.

Issues During the past two years staff have been working with a committee of other local governments to develop a collaborative, applied research program. The outcome of this work is the Minnesota Stormwater Research Council. Funds are being requested in 2017 to complete a first pilot of the Council in three focal areas. The funding request and a description of the MNSRC has been enclosed. Staff recommend contributing $25,000 to this program in 2017 and will review the proposal with the Managers.

Fiscal Note: 2017 Budget for 228-17330 District Research Program is $54,500 Requested Action Approve $25,000 funding for the MN Stormwater Research Council and authorize staff to execute the necessary agreement with the U of MN Water Resource Center. enc:

MN Stormwater Research Council Request for Funds MN Stormwater Research Council Framework

W:\07 Programs\Research\MN Stormwater Research Council\Brd Memo - 01-10-2017.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Minnesota Stormwater Research Council January 4, 2017

2017 Request for Funds (RFF) for pooled applied stormwater research support The Minnesota Stormwater Research Council (Council) in partnership with the University of Minnesota Water Resources Center (WRC) is requesting funds to complete collaborative applied research to address priority stormwater management needs for Minnesota. Funds from multiple watersheds, cities, and other organizations will be pooled to complete applied research in the following areas: ● Pre-treatment for stormwater practices ● Effectiveness of current stormwater practices ● Chloride use, management, pollution, and best practices Your organization’s contribution to this shared pool will lead to research conducted in one or more of these areas. This is a first year pilot to this pooled-applied research approach and the priorities are a result of analysis and recommendations by the Council and from multiple stormwater research needs assessments and reports. In future years, additional topics and priorities may be expanded and the Council may leverage additional funding sources from grants, the Clean Water Council, and other sources.

About the Minnesota Stormwater Research Council The Council has been established to facilitate relevant applied research that enables more efficient and effective decisions about the use, management and protection of our water resources. The Council is directed by a board consisting of representatives from cities, watersheds, consultants, NGO’s, state agencies, and research institutions. The WRC is serving in an administrative and financial management capacity for the Council. Learn more by reviewing the Minnesota Stormwater Research Council Framework.

Purpose of the Minnesota Stormwater Research Council The Council will facilitate relevant, applied stormwater research and connect surface water managers to actionable research that is responsive to their needs, for the benefit of Minnesota and its public waters through the following efforts: ● Coordinate and build partnerships at local, regional, state, and federal levels to leverage stormwater research resources (personnel and funding). ● Provide a clear process for identifying and prioritizing research needs and for soliciting, reviewing, and awarding stormwater-related research proposals. ● Find solutions that improve the design, constructability, maintainability, cost effectiveness, hydraulic performance, and treatment efficiency of stormwater facilities, as well as stormwater management operations and maintenance practices. ● Improve the compilation, tracking, and dissemination of stormwater research findings. ● Facilitate a collaborative approach that ensures the involvement of stakeholders in identification, prioritization, and implementation of stormwater research. ● Provide a sustainable source of funding and a process that insures independent, unbiased, and objective research.

Outcomes The Council’s work will lead to solutions that improve stormwater management decisions and the design, construction, operation, maintenance, cost effectiveness, performance, and treatment efficiency of stormwater facilities. Contributors to this applied stormwater research pool will be the benefactors of information that can be used to more precisely, effectively and efficiently implement their stormwater management practices and strategies in local communities. In addition, contributors will receive ● updates on the research awarded and conducted, ● a final report on awarded projects, and ● acknowledgement as a financial contributor to the overall project.

The number of projects and funding degree will be dependent upon the funding pool generated by this request.

Management and use of funds The use of pooled applied research funds will be managed by the Council in partnership with the WRC. Once a pool is established, the Council and the WRC will develop and extend a request for proposals (RFP). Submissions and projects will be reviewed, ranked, and awarded as determined by the Council and the WRC. Any and all researchers, professionals, and experts will be invited to submit proposals. Organizations and their staff that contribute funds will not be disqualified from submitting research proposals. The Council will adopt a process to manage conflicts of interest in its review, ranking, and awarding of projects. More information regarding management and governance can be found in the Minnesota Stormwater Research Council Framework.

Next steps Respond with your organization’s financial support by either completing a pledge through the online form: https://goo.gl/forms/pkvuD4xh1wwidfSl1 or by providing a written response by email or letter from your organization that includes a funding amount for 2017. Send your response by February 28th to Ann Lewandowski (alewand@umn.edu, 612-624-6765).

For more information regarding this request, please contact one of the following representatives: Ross Bintner, RBintner@edinamn.gov or 952-903-5713 Bob Fossum, bob@capitolregionwd.org or 651-644-8888 Cliff Aichinger, cliff6450@q.com or 651-238-4448 John Bilotta, jbilotta@umn.edu or 612-624-7708 Ann Lewandowski alewand@umn.edu or 612-624-6765

This letter is distributed on behalf of the Minnesota Stormwater Research Council Board.

Minnesota Stormwater Research Council Framework | December 2016

Executive Summary: About the Minnesota Stormwater Research Council (MSRC)

The Minnesota Stormwater Research Council is a not-for-profit organization established in 2016 to ● Facilitate the completion of needed applied research that enables more informed decisions about the use, management and protection of our water resources in urbanized areas. ● Periodically assess the status of research, identify consensus research priorities, and communicate these to Minnesota’s public and private research agencies and organizations. ● Promote coordination of research goals, objectives and funding among the research agencies and organizations.

Statement of Need

Minnesota is the land of nearly 12,000 lakes and 63,000 miles of rivers and streams. Minnesota has more freshwater than any of the country’s other contiguous 48 states. Water is part of Minnesota’s identity and a defining force in our state’s history, heritage, environment, and quality of life. At the headwaters of three of the largest river basins in North America, Minnesota receives 99% of its water from rain and snow—consequently, most of our water quality problems originate right here in our own state. While this means we are not forced to clean up water problems originating elsewhere, it also means we have a responsibility to take care of our waters for our sake and for all those downstream.

(Minnesota Water Sustainability Framework, 2011).

The management of these resources is closely regulated by the Minnesota Pollution Control Agency and the U.S. Environmental Protection Agency. Current water quality standards demand a response by local governments to meet these standards through TMDL implementation plans, MS4 permits and individual permits and local water management plans. How to best respond to meet clean water goals in urbanized areas requires information on alternative Best Management Practices (BMPs), their potential clean water benefit, cost and maintenance requirements.

Major identified problems include: ● Local Governments and Watershed organizations spend significant funds on planning, design, and construction of stormwater BMPs to meet water quality standards and implement MS4 and TMDL requirements. Current implementation is resulting in significant expense without clear service expectations. Private construction is being required to comply with stringent permit requirements that may be inefficient and costly with unknown outcomes. ● Stormwater research funding is limited and not coordinated. ● There is a current lack of efficient information/technology transfer. ● Maintenance of BMPs is required and is often not provided efficiently by existing Public Works operations. New skills, personnel, equipment, and training are needed along with proven practices and procedures. ● Current Federal and State rules require maintenance of stormwater ponds to maintain BMP performance. However, disposal of the dredge material is cost prohibitive. The impact of nutrients, contaminants, and thermal pollution from ponds requires more study. ● Local governments, watershed districts, universities, and other US research organizations are completing research. However, these research reports, findings, and recommendations are not communicated efficiently to local implementing agencies that need the information.

p.1of4

Purpose of the Minnesota Stormwater Research Council:

The MSRC will facilitate relevant, applied stormwater research and connect surface water managers to actionable research that is responsive to their needs, to benefit Minnesota and its public waters through the following efforts: ● Coordinate and build partnerships at local, regional, state, and federal levels to leverage stormwater research resources (personnel and funding). ● Provide a clear process for identifying research needs, prioritizing, soliciting, submitting, approving and implementing stormwater-related research proposals. ● Find solutions that improve the design, constructability, maintainability, cost effectiveness, hydraulic performance, and treatment efficiency of stormwater facilities, as well as stormwater management operations and maintenance practices. ● Improve the compilation, tracking, and dissemination of stormwater research findings. ● Facilitate a collaborative approach that ensures the involvement of stakeholders in identification, prioritization, and implementation of stormwater research. ● Provide a sustainable source of funding and a process that insures independent, unbiased, and objective research.

Council Structure, Governance, and Process

The MSRC is an independent organization of stormwater professionals, practitioners, managers, engineers, researchers and others currently operating as an unincorporated association with the University of Minnesota Water Resources Center (WRC) as the fiscal agent. By the end of 2017 MSRC intends to incorporate in a way that maintains its independence but continues to utilize the administrative support of the WRC. The following is a description of the governance of MSRC in its pilot year and its plan for incorporation.

Council Membership Participation and membership is free and open to anyone showing an interest including stormwater practitioners, managers, consultants, builders, engineers and organizations including cities, watersheds, counties, state agencies, research institutions, NGOs, and vendors. Currently, approximately 70 individuals are on the membership list resulting from participation in meetings and other efforts to establish the Council over the past several years.

Governance The MSRC Board is the decision-making body choosing research priorities, funding options, and guiding other Council activities. A pilot board consisting of 19 was established in 2016 by seeking nominations from interested individuals. The pilot board will choose how the permanent board will be appointed and how the Council will incorporate. The permanent board is anticipated to consist of 10‐15 representatives from the following: o Cities o NGOs o Watersheds o Counties o Consultants o Builders o Research institutions o Vendors o State agencies o Others at‐large or tbd Initial Board 2016-17

p.2of4

o o o o o o o o o o

Cliff Aichinger Ross Bintner Dr. Valerie Brady Sharon Doucette David Fairbairn Bob Fossum Bryan Gruidl Mike Isensee John Loomis Eric Macbeth

o o o o o o o o o

Jay Michels Joe Mulcahy Jeff Peterson Jay Riggs Udai Singh Richard Strong Judy Sventek Greg Wilson Brad Wozney

Leadership and administrative functions are performed by John Bilotta, John Chapman, and Ann Lewandowski from the University of Minnesota.

Financial Structure ● Initial 2017 funding to support research under the SWRC is anticipated to be provided by member organizations. ● Entities can support MSRC research activities by contributing financial resources through a process established by the WRC acting as the fiscal agent for MSRC. These funds will be administered by the WRC under the direction of the MSRC board in a special account for stormwater research. ● A portion of the core funding (10%-15%, in the pilot year) will be used to fund the leadership and financial roles of the WRC. The University (through the WRC, Extension, and BBE) is also providing a level of in-kind services for leadership (Bilotta, Chapman, Lewandowski). ● Additional financial support and grants will be pursued to fund priority research projects.

Responsibilities of the Board ● ●

●

● ● ●

p.3of4

Identify stormwater research needs and contribute to and review of the Stormwater Research Roadmap (SWRR) project led by the WRC in 2016‐18.

Identify and prioritize research needs including the following subtasks: o Soliciting input from a broad‐base of stakeholders o Identify ranking criteria o Confirm priorities established o Prepare annual reports of needs o Disseminate report of needs Develop, request, and solicit funding from MSRC members and organizations to support priority research needs including: o Increases to dedicated stormwater research funding o Funding for technology transfer o Identify leveraging opportunities Develop annual budget Develop and implement a RFP process for awarding research funds to needs including: o Review, submittal, ranking, and funding process o Contribute ideas to strengthen research proposals Develop a QA/QC process for both o The data collected during research projects o For centralized reporting of results

●

Establish a not‐for‐profit organization (or other organizational structure as determined by the Board). Fulfill annual obligations as required.

WRC Leadership and Administrative Role: Responsibilities of the WRC ● ● ● ● ● ● ●

● ● ●

p.4of4

Coordinate the MSRC Board Serve as the liaison between the Board and Members, the University, and other stakeholders Identify additional funding opportunities and support grant writing Lead and coordinate the (annual/bi‐annual) plan to identify stormwater research needs Develop processes and documents in coordination with the Board Manage the RFP process Financial management to facilitate o Applying for grants (as directed by Board) o Managing incoming sources of funds for stormwater research o Overseeing financial reporting of awarded projects o Developing an annual budget for the program housed within the WRC. Log stormwater research projects into Department of Ag research database (or equivalent – tbd) Disseminate and communicate research results Provide communication support o Updates, newsletters to stakeholders and others on a regular basis o Website

January 18, 2017 V. Action Items D). Approve Diversity Plan Scope of Work and Budget (Doneux)

DATE: TO: FROM: RE:

January 9, 2017 CRWD Board of Managers Mark Doneux, Administrator Approve Diversity Plan Scope of Work and Budget

Background The Diversity Committee made up of Board President Joe Collins, Board Secretary Seitu Jones, Citizen Advisory Committee Member Pat Cavanaugh and Administrator met on January 5, 2017 to discuss the diversity plan scope of work and budget with Val Jensen of Azon Consulting.

Issues As part of developing this plan, Azon Consulting will provide the following services: 1) Conduct interviews to establish a baseline of knowledge and level of cultural competency, identify key Board, CAC and staff members to interview along with key leadership.

2) Prepare report and initial findings based on interviews, identify key constituents for community focus groups.

3) Identify key initiatives and create work plan for those initiatives that will be part of the final Diversity Strategic Plan.

4) Conduct focus groups around key initiatives to determine viability.

5) Create Diversity Strategic Plan.

The overall timeline is to complete the plan by May. The plan will cost $16,000 to develop including training.

Action Requested Approve scope of work for Diversity Plan for a cost of $16,000 with Azon Consulting.

W:\04 Board of Managers\Diversity Plan\Board Memo - Diversity Plan Scope of Work.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.