January 7, 2015 board of manager meeting packet

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, January 7, 2015 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA Materials Enclosed I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) Permit Program/Rules Update (Kelley)

IV.

Special Reports – none

V.

Action Items A) AR: Approve Minutes of the December 17th Annual and Regular Meeting (Sylvander) B) AR: Approve 2015 Special Grant Agreements (Zwonitzer) C) AR: Authorize Water Resource Technician Position (Fossum) D) AR: Approve 2015-2016 Consultant Pool (Doneux)

VI.

Unfinished Business A. FI: Sunnyslope Stabilization Project Update (Eleria)

VII.

General Information A) Closed Session for Annual Performance Review of Administrator

VIII. Next Meetings A) Wednesday, January 14, 2014 CAC Meeting B) Wednesday, January 21, 2014 Meeting Agenda Review IX.

Adjournment

W:\04 Board of Managers\Agendas\2015\January 7, 2015 Agenda Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

January 7, 2015 Board Meeting V. Action Item A) Approve Minutes of December 17, 2014 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 17, 2014, 5:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota ANNUAL MEETING I.

Call to Order of Regular Meeting (Vice President Mary Texer) at 5:05 p.m.

A) Attendance Joe Collins Shirley Reider Seitu Jones Mary Texer Mike Thienes

B)

Staff Present Mark Doneux, CRWD Michelle Sylvander, CRWD Forrest Kelley, CRWD Jim Mogen, Ramsey County Attorney

Public Attendees Todd Shoemaker, Wenck Associates

Review, Amendments and Approval of the Agenda

Vice President Mary Texer asked for additions or changes to the agenda. Administrator Doneux requested the addition of V. F. Approval of CAC application for Nicole Soderholm and item III. C. Permit #14-038 to be withdrawn from the agenda.

Motion 14-258: Approve the December 17, 2014 agenda with the addition of V. F. Approval of CAC application for Nicole Soderholm and item III. C. Permit #14-038 to be withdrawn from the agenda.

Reider/Jones Unanimously approved III.

Election of Officers and Committee Appointments (Mike Thienes)

Motion: To elect the officers to serve the Capitol Region Watershed District from December 17, 2014 to the District’s Annual Meeting in 2015 as follows: Office President 1 Vice President Secretary 1 Treasurer 1 Education/Information Texer/Jones Unanimously Approved

December 17, 2014-Annual Mtg 2015 Joe Collins Mary Texer Seitu Jones Mike Thienes Shirley Reider

Motion 14-259: To elect the officers to serve the Capitol Region Watershed District from December 17, 2014 to the District’s Annual Meeting in 2015.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Reider/Jones Unanimously approved Personnel Committee (Two Managers) December 17, 2014 - Annual Mtg 2015 1) Mary Texer 2) Joe Collins 3) Alternate – Shirley Reider Ramsey Conservation District Board Liaison December 17, 2014 - Annual Mtg 2015 1) Seitu Jones 2) Alternate - Shirley Reider Citizen Advisory Committee Liaison December 17, 2014 - Annual Mtg 2015 1) Mike Thienes 2) Alternate - Seitu Jones 3) Alternate – Joe Collins 4) Alternate – Mary Texer 5) Alternate – Shirley Reider Minnesota Association of Watershed Districts (State) Liaison: December 17, 2014 - Annual Mtg 2015 1) Mike Thienes 2) Alternate – Joe Collins 3) Alternate – Mary Texer Finance Committee December 17, 2014 - Annual Mtg 2015 1) Mike Thienes 2) Joe Collins

Trout Brook December 17, 2014 - Annual Mtg 2015 1) Joe Collins 2) Seitu Jones Rules Committee December 17, 2014 - Annual Mtg 2015 1) Joe Collins 2) Mary Texer 3) Seitu Jones 4) Mike Thienes 5) Shirley Reider Subwatershed Committee December 17, 2014 - Annual Mtg 2015 1) Mike Thienes 2) Alternate – Joe Collins Education/Outreach Committee December 17, 2014 - Annual Mtg 2015 1) Mary Texer 2) Seitu Jones 3) Shirley Reider Special Projects/Grants Committee December 17, 2014 - Annual Mtg 2015 1) Seitu Jones 2) Mike Thienes Real Estate Committee December 17, 2014 - Annual Mtg 2015 1) Mary Texer 2) Mike Thienes

Motion 14-260: To appoint committee members to serve the Capitol Region Watershed District from December 17, 2014 to the District’s Annual Meeting in 2015.

Reider/Jones Unanimously Approved

IV.

Other Assignments and Duties (Board President)

Bank/Depository for District Funds, 2015 Manager per diem and mileage reimbursement rate, designation of the Official newspaper and adopt Conflict of Interest Policy Motion 14-261: To make administrative assignments to serve the Capitol Region Watershed District from December 17, 2014 to the District’s Annual Meeting in 2015 as: Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

A)

Bank/Depository of Funds Bank Depository of Funds

2015 US Bank 4M Fund

B)

Managers Per Diem Per Diem

2015 $75/meeting

C)

Mileage Reimbursement Mileage

2015 $0.575/mile

D)

Official Newspaper Newspaper

2015 St. Paul Pioneer Press

E)

Accountant Accountant

2015 Redpath CPAs

F)

Auditor Auditor

2015 Office of the State Auditor

Reider/Thienes Unanimously approved The Managers reviewed and signed the conflict of interest policy.

V.

Annual Meeting Schedule – Mark Doneux

Motion 14-262: To set the regular meetings of the Board of Managers of the Capitol Region Watershed District for 6:00 P.M. at the District office on the 1st and 3rd Wednesday of each month, with the exception of July, as follows: Wednesday, January 7, 2015 Wednesday, January 21, 2015 Wednesday, February 4, 2015 Wednesday, February 18, 2015 Wednesday, March 4, 2015 Wednesday, March 18, 2015 Wednesday, April 1, 2015 Wednesday, April 15, 2015 Wednesday, May 6, 2015 Wednesday, May 20, 2015 Wednesday, June 3, 2015 Wednesday, June 17, 2015 Wednesday, July 8, 2015– Second Wednesday Wednesday, July 22, 2015- Fourth Wednesday Wednesday, August 5, 2015 Wednesday, August 19, 2015 - Public Hearing for Budget & Levy Wednesday, September 2, 2015 - Adoption of Preliminary Budget and Levy Wednesday, September 16, 2015 Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Wednesday, October 7, 2015 Wednesday, October 21, 2015 Wednesday, November 4, 2015 Wednesday, November 18, 2015 Wednesday, December 2, 2015 Wednesday, December 16, 2015 – 2015 Annual Meeting, Adoption of Final Budget and Levy Reider/Jones Unanimously approved Motion 14-263: To set the regular meetings of the Citizen Advisory Committee of the Capitol Region Watershed District for 7:00 P.M. – 9:00 P.M. at the District office on the 2nd Wednesday of each month, with the exception of July, as follows: Wednesday, January 15, 2014 – Third Wednesday Wednesday, February 12, 2014 Wednesday, March 12, 2014 Wednesday, April 9, 2014 Wednesday, May 14, 2014 Wednesday, June 11, 2014 Wednesday, July 16, 2014 – Third Wednesday Wednesday, August 13, 2014 Wednesday, September 10, 2014 Wednesday, October 8, 2014 Wednesday, November 12, 2014 Wednesday, December 10, 2014 Thienes/Jones Unanimously approved VI.

Public Question and Comment Period

There were no public questions or comments.

VII.

Adjournment of Annual Meeting A) Adjournment

Motion 14-264: Adjournment of the December 3, 2014 Annual Board Meeting at 5:15 p.m.

Reider/Theines Unanimously Approved

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 17, 2014 5:15 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING I.

A)

Call to Order of Regular Meeting (President Joe Collins)

Joe Collins Shirley Reider Seitu Jones Mary Texer Mike Thienes

B)

Staff Present Mark Doneux, CRWD Michelle Sylvander, CRWD Forrest Kelley, CRWD Jim Mogen, Ramsey County Attorney

Public Attendees Todd Shoemaker, Wenck Associates

Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. Administrator Doneux requested the addition of V. F. Approval of CAC application for Nicole Soderholm and item III. C. Permit #14-038 to be withdrawn from the agenda.

Motion 14-265: Approve the December 17, 2014 agenda with the addition of V. F. Approval of CAC application for Nicole Soderholm and item III. C. Permit #14-038 to be withdrawn from the agenda.

Reider/Jones Unanimously approved II.

Public Comment – For Items not on the Agenda

There were no public comments.

III.

Permit Applications and Program Updates A)

Permit #14-035 Ford Parkway (Kelley)

Mr. Kelley reviewed permit #14-035 Ford Parkway. The applicant is Ramsey County Public Works, who is reconstructing the Ford Parkway from Snelling Avenue to Howell. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 7.15 Acres with 5.81 Acres of impervious surface.

Motion 14-266: Approve Permit #14-035 Ford Parkway with 6 Conditions Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit.

3. Maximize tree trench storage volume by a combination of the following: a. Increase trench pipe inverts b. Decrease trench pipe diameter c. Decrease pipe slope d. Increase trench rock depth Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

4. In the Tree Trench detail on sheet 55, the total “special filter aggregate� depth for Tree Trench 1 should be 3.5 feet.

5. Provide specification for pipe perforation size, frequency, and orientation.

6. Remove the underdrain from the design. The identified locations are suitable for infiltration and an underdrain would require the design to comply with filtration guidelines.

Reider/Texer Unanimously approved Mr. Jones inquired about the number of trees that will be planted. Mr Shoemaker was able to reply, eleven trees will be planted to replace eight trees being removed.

B)

Permit # 14-036 Palace Community Center (Kelley)

Mr. Kelley reviewed permit #14-036 Palace Community Center. The applicant is the City of St. Paul Parks and Recreation Department, who is renovating and expanding the existing community center. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F).

The disturbed area of this project is 1.4 Acres with .775 Acres of impervious surface.

Motion 14-268:

Table permit #14-036 Palace Community Center with 8 Conditions.

Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit.

3. Provide soil boring logs.

4. Revise the infiltration basin design so water infiltrates within 48 hours. Based on infiltration rate used (0.2 in/hr.) the drawdown time is 60 hours. Adjust infiltration rate according to the soil boring results.

5. Provide a detail to show infiltration basin construction: a. Identify top, bottom, and outlet elevations. b. Show and specify engineered soil media with 80% sand, 20% compost. c. Provide a planting plan with plugs. Seed is difficult to establish in basin bottoms.

6. Provide pretreatment of parking lot runoff into the proposed infiltration basin. CRWD staff recommends a sump with a hood or a tee in catch basin A. 7. Identify the permanent infiltration practices in the SWPPP narrative.

8. Provide erosion control on the perimeter of the infiltration pond until the project has been completed.

Texer/Reider Unanimously approved C)

Permit # 14-038 Farmers Union (Kelley)

Permit was withdrawn.

D)

Permit Program/Rules Update (Kelley)

Mr. Kelley gave an update that informal review period was extended until December 12th. Two more comment letters were received, one from City of St. Paul and one from City of North St. Paul. Ms. Reider asked why the review period was extended. Mr. Kelley replied that Thanksgiving feel over the review period, one member was out of town and unable to comment on the letters. The TAC committee will reconvene in January.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

IV.

Special Reports

No Special Reports.

V.

Action Items A)

AR:

Approve Minutes of the December 3, 2014 Regular Meeting (Sylvander)

Motion 14-269: Approve Minutes of the December 3, 2014.

Jones/Texer Unanimously approved B)

AR:

Approve Accounts Payable/Receivables for November 2014 (Sylvander)

Motion 14-270: Approve the November 2014 Accounts Payable/Receivable and direct Treasurer and Board President to endorse and disperse checks for these payments.

Thienes/Reider Unanimously approved C)

AR:

Appoint 2015 Citizen Advisory Committee (Doneux)

Administrator Doneux review that the Board of Managers must annually appoint the Citizen Advisory Committee members. In order to maintain an orderly CAC roster and fully comply with state statute the Citizen Advisory Committee has submitted a recommended roster to the Board of Managers.

Motion 14-271: December 2015:

Appoint the following individuals to the District’s Citizen Advisory Committee through

David Arbeit, 1384 East Como Blvd., St. Paul, MN 55117 William Barton, 533 Cretin Ave South, St. Paul MN 55116 Pat Byrne, 243 S Lexington Pkwy St. Paul, MN 55104 Steven Duerre, 76 Bates Street, St. Paul, MN 55106 Michael MacDonald, 1391 Almond Ave., St. Paul MN 55108 Ted McCaslin, 1675 Lilac Lane, Mendota Heights, MN 55118 Rick Sanders, 363 S. McCarrons Blvd., Roseville, MN 55113 Kathryn Swanson, 2798 16th Terrence NW, New Brighton, MN 55112 Michelle Ulrich, 1561 Lincoln Ave., St Paul MN 55105 Richard Weil, 25 Charles Ave, St. Paul, MN 55103 Gwen Willems, 1880 Tatum Street Falcon Heights MN 55113 Reider/Texer Unanimously approved D)

AR:

Adopt Final 2015 Budget and Levy (Doneux).

The Board has discussed and reviewed the preliminary 2015 Budget and Tax Levy during several meetings and workshops this summer. A copy of our summary budget and hearing notice was sent to the affected cities and Ramsey County officials in August. The Citizen’s Advisory Committee reviewed and provided comments on the Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

proposed 2015 budget and levy at their August meeting. A duly noticed Public Hearing was held on August 20th to collect public comment on the proposed 2015 budget and levy.

The Board of Managers must adopt a Final 2015 Budget and Levy Certification before the December 30, 2014 deadline. The Board of Managers held a special workshop on June 26th and July 11th to review the draft budget and levy.

Based on the Board recommendations, the final budget provides $611,700 for Administration, $1,562,772 for Programs, $807,595 for Projects for a total Operations Budget of $2,982,017 and $2,542,231 for Capital Improvement Projects. This results in a total Preliminary 2015 Budget of $5,524,248. This is an increase of $1,285,854 from 2014. The proposed 2015 tax levy is $3,404,228. This levy includes $3,036,117 for the general levy and $368,131 for debt. This levy is $434,970 or 14.65% higher than 2014.

Approve and adopt the Final 2015 Budget and Levy Certification.

Motion 14-267: Approve and adopt the Resolution for the Final 2015 Budget and Levy Certification.

Thienes/Texer Unanimously approved E)

AR: Approve Contract Amendment with SRF Consulting for Upper Villa Volume Reduction Project (Kelley)

Mr. Kelley reviewed that in September 2012, CRWD entered into a contract with SRF Consulting Group for the analysis, design and construction of a volume reduction BMP within the Villa Park subwatershed of Lake McCarrons for $128,000. In April 2014, staff approved Contract Amendment #1 in the amount of $16,104 for the Reuse Feasibility Study in order to assess the costs and benefits of adding a stormwater harvest and reuse for irrigation of the softball field at Upper Villa Park. The project is nearing final design with only the component layout and cost estimates to be finalized.

SRF has submitted a proposed contract and budget amendment for increased costs resulting from work outside of the original project scope, and additional work due to the complexities associated with design and construction of a combined storage, irrigation, and infiltration system. Also included are 4 additional 30 foot soil borings conducted this fall in order to better characterize the soil conditions in the preferred BMP locations. Staff have reviewed the proposal, and find the increased hours and costs to be reasonable for the amount of additional engineering work necessary for the project. Staff worked with SRF to reduce the initially proposed increase from $52,127 down to $29,384. The new total contract amount if approved will be $174,488.

Motion 14-272: Approve Contract Amendment #2 with SRF Consulting Group for the Upper Villa Reuse and Volume Reduction BMP project in an amount not to exceed $29,384.

Reider/Texer Unanimously approved F)

AR: Approval of Citizen Advisory Committee application for Nicole Soderholm.

An application was received on December 15, 2014 from Nicole Soderholm to join the Citizen Advisory Committee. Ms. Soderholm lives in the Capitol Region Watershed District and works has a BMP/Construction site inspector for Ramsey –Washington Metro Watershed District.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Motion 14-273:

Appoint Nicole Soderholm to the Citizen Advisory Committee.

Texer/Reider Unanimously approved VI.

Unfinished Business

No unfinished business.

VII.

General Information A) CAC Update (Board of Managers)

Mr. Thienes attended the December 10th, 2014 CAC Meeting. Mae Davenport & Vanessa Perry from the University of Minnesota were present. In the fall of 2013 CRWD began a partnership with Ramsey Washington Metro Watershed District and Mississippi Watershed Management Organization to study individual actions and behaviors as well as public decision making within the framework of a community’s actual ability and power – its capacity – to engage in clean water behaviors. This study is being led by Ms. Davenport. Ms. Perry reviewed that the study has included interviews, focus groups and a mail survey. Ms. Perry provided a presentation summary of interview results and preliminary analysis of behavior drivers and constraints, values and beliefs, and perceptions of clean water programs. Forthcoming deliverables are three focus groups, a mail survey, a one-year progress report in early 2015 and a final technical report in late 2015 outlining recommendations for tailoring CRWD’s education, communication and outreach programming.

Mr. Thienes shared with the Board of Managers that Ms. Eleria provided a review of the Highland Ravine Stabilization Project. In 2010 CRWD commenced work in the Highland Ravine area with a feasibility study. In early 2012, CRWD received a State Clean Water Fund Grant in the amount of $150,000 to design and construct ravine stabilization measures in two areas of the Highland Ravine. Construction commenced on September 15, 2014. The major construction activities included installation of rock grade control structures in the ravine channels, placement of brush bundles and biologs on the side slopes, construction of stormwater pond in Ravine 1, replacement of the City’s sanitary sewer, and restoration of the disturbed construction areas.

Mr. Thienes also shared that the Citizen Advisory Committee reviewed the 2014 Awards Ceremony. The award committee, David Arbiet, Mike McDonald and Mark Doneux have prepared a program to present the winners of the Watershed Steward Award, Watershed Partner Award and the Young Watershed Steward Award.

B) Administrator’s Report 1) Administrator Approved or Executed Agreements a) Stewardship Grant Agreement for the installation of a green roof at 1389 Portland Ave., Saint Paul – not to exceed $1,500.

2) Board Approved or Executed Agreements There are no new agreements 3) General updates including recent and upcoming meetings and events a. The MAWD Annual Conference was December 4 – 6 at Arrowwood Conference Center in Alexandria. All Board Managers and a majority of CRWD staff attended. CRWD won Project of the Year for the Green Line Green Infrastructure Project.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

4) CRWD events and meetings a) Next Board meeting is Wednesday, January 7, 2015 from 6:00 – 8:00 p.m. b) Next CAC meeting is Wednesday, January 14, 2015 from 7:00 – 9:00 p.m. c) Next Metro MAWD meeting is Tuesday, January 20, 2015 from 7:00 – 9:00 p.m.

The meeting adjourned for a recess at 5:40 pm.

Motion 14-274: Adjournment for a recess of the December 17, 2014 Regular Board Meeting.

Reider/Jones Unanimously Approved Motion 14-275: Reconvene the December 17, 2014 Regular Board Meeting.

Texer/Thienes Unanimously Approved C) Year in Review and Acknowledgments (President Collins and Administrator Doneux) President Collins reconvened the meeting at 6:00 pm. Administrator Doneux presented the Year in Review for 2014. He reviewed selected projects and the impact these projects have had on water quality.

Mr. Craig Leiser from the MAWD Board was in attendance. Mr. Leiser provided an update on the MAWD Project of the year nominations. Mr. Leiser presented CRWD with the 2014 MAWD Project of the Year for the Green Infrastructure on the Green Line.

Mr. Joe Collins was presented with an award for 10 years of service with the CRWD Board of Managers. Mr. Bob Fossum was presented with an award for 10 years of service with CRWD. Ms. Lindsay VanPatten was presented with a Certificate of Appreciation. Mr. David Arbeit was presented with an award for 15 years as a member of the CAC. D) 2014 Watershed Steward Awards, Awards Committee Mr. David Arbeit and Mr. Mike McDonald presented the 2014 Watershed Steward Awards.

The Watershed Citizen Award was awarded to an individual who has demonstrated a personal commitment to citizen engagement, project initiation or exceptional leadership the supports CRWD’s mission. The nominees were: Ryan Backman, Janna Caywood and Linda Jungwirth. The winner was Linda Jungwirth.

The Watershed Partner Award was awarded to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by exceeding the requirements of CRWD Watershed Rules or through the implementation of innovative watershed management solution. The nominees were: City of Falcon Heights, Great River Greening, St. Paul Parks and Recreation – Natural Resources Section, Solution Blue, Inc., St. Anthony Park Community Council Environment Committee, First Covenant Church, Urban Roots. The winner was St. Paul Parks and Recreation – Natural Resources Section.

The Young Watershed Steward Award was awarded to a young person or group of young people who have undertaken projects that exemplify a commitment to CRWD’s mission. The nominees were: David Rittenhouse and Urban Roots. The winner was Urban Roots Interns.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

VIII. Next Meeting Wednesday, January 7, 2015 Meeting Agenda Review Motion 14-276: Adjournment of the December 17, 2014 Regular Board Meeting at 7:25 p.m.

Texer/Thienes Unanimously Approved Respectfully submitted, Michelle Sylvander

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

January 7, 2015 V. Action Items B) Approve 2015 Special Grant Agreements (Zwonitzer)

DATE: TO: FROM: RE:

December 29, 2014 CRWD Board of Managers Nate Zwonitzer, Urban BMP Specialist 2015 Special Grant Agreements

Background On December 3rd, 2014 the CRWD Board awarded seven projects a total of $486,267 for the 2015 Special Grant program. Award notices have been sent to recipients and staff are in the process of gathering information needed to execute grant agreements.

Issues The following table outlines the 2015 Special Grant projects and their approved funding.

Project Description Approved Funding Dellwood Gardens Additional design of reuse system $30,500 Roseville Parks Villa Park wetland improvements $22,410 Harambee Elementary Design and construction of BMPs $55,000 St. Paul Port Authority Midway Stadium redevelopment BMPs $150,000 St. Paul Parks Swede Hollow design finalization $78,100 St. Paul Public Schools Rondo Education Complex BMPs $40,000 Wilder Square Design and Construction of BMPs $110,257 At the time of the grant awards, approval was not given for executing the agreements. The agreement template is enclosed. After grant agreements are finalized, staff will continue to work with applicants to ensure projects are completed according to approved plans.

Action Requested Approve 2015 Special Grant agreements and authorize Board President and Administrator to execute agreements pending approval of Assistant Ramsey County Attorney. enc: 2015 Special Grant agreement template.

\\CRWDC01\Company\06 Projects\Special Grants\2015\Bd Memo 2015 Special Grants Agreements 1-7-2015.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CAPITOL REGION WATERSHED DISTRICT GRANT AGREEMENT

Re:

Cost Share Grant Funding for Construction of BMPs for _______________________ Included Exhibits:

A. Project Definition and Grant Award Summary

THIS AGREEMENT is entered into this ____day of __________, 2014, by and between _______________________, hereinafter referred to as the “Grantee”, and the Capitol Region Watershed District, hereinafter referred to as the “District”.

WITNESSETH: WHEREAS, the District has an approved Watershed Management Plan which includes funding for implementing Best Management Practices throughout the Watershed District; and WHEREAS, the District has adopted and approved the 2014 Budget and Workplan which includes funding for Special Projects and Grants; and WHEREAS, the District and the Grantee have worked cooperatively to develop a project approach that is acceptable to both parties; and WHEREAS, the District and the Grantee have a desire design and construct drainage and site improvements to improve runoff leaving ____________________; and WHEREAS, the District Board of Managers has authorized payment of no more than $325,000 for the construction of drainage and site improvements; and WHEREAS, the Grantee is committed to funding the remainder of the project costs; NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. Project:

The Grantee shall perform the Project as defined in Exhibit A, as approved by the District.

2. Payment: The District shall make a grant to the Grantee in an amount not to exceed $_____________.

The grant is limited to costs associated with items identified in Exhibit A. Payment will be in the form of reimbursement for actual costs, following receipt of documentation from the Grantee that the work has been completed satisfactorily.

The Grantee shall complete the project and request reimbursement no later than ____________________.

3. Functionality: If the Project is a physical improvement, the Grantee shall ensure that the Project is fully functional, adequately maintained and meets the specifications of the grant application for a period of 15 years. If the Project is a study or analysis, the Grantee shall make the final Project available to the public, or shall provide a copy to the District.

4. Reports: The Grantee will invite the District to key planning meetings and provide periodic updates during the design process. Reports shall provide information on project status, draft and final deliverables, project meeting summaries and other relevant work products for the project. If the project is 1

a physical improvement, the grantee must obtain written approval of the final plans and specifications from the District prior to construction.

5. Liability: The Grantee agrees to defend, indemnify and hold harmless the District against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement, whether by the parties or by their agents, employees or contractors. Neither the District, or the Grantee, if applicable, waive any immunities provided by any law or doctrine, including those of Minnesota Statutes Chapter 466. Nothing herein shall be construed to allow a claimant to obtain separate judgments or separate liability limits from the individual parties.

6. Modification: It is understood and agreed by the parties hereto that this agreement shall not be modified or amended except in writing duly signed by each of the parties.

7. Survival of Agreement: This agreement shall remain in full force and effect until _______________, unless earlier terminated by mutual agreement of the Grantee and the District. Termination of this agreement will not relieve Grantee of its obligations which arise under paragraphs 3 (Functionality) and 5 (Liability).

IN WITNESS WHEREOF, the parties have caused this agreement to be executed.

GRANTEE

CAPITOL REGION WATERSHED DISTRICT

By _________________________________

By_____________________________________ Joseph Collins Board President

Name ______________________________ Title ____________________________

By _________________________________ ________________________ Name ______________________________

By_____________________________________ Mark Doneux District Administrator

Title ___________________________

Approved as to Form:

By ___________________________________ James A Mogen Assistant Ramsey County Attorney Attorney for CRWD

2

January 7, 2014 Action Item V. C) Authorize Full Time Technician (Fossum)

DATE: TO: FROM: RE:

December 23, 2014 CRWD Board of Managers Bob Fossum, Program Manager Water Resource Technician Position

Background The 2015 Work Plan and Budget includes funding for 4.25 FTE for Monitoring Program. For 2014 and 2015 1.0 FTE of the 4.25 FTE was authorized as an annual position. This position was authorized for one year and would be advertised and the position filled each year with a new person.

Issues As the Monitoring, Research, and Maintenance (MRM) Division has evolved it has become evident that there are several efficiency draw-backs to having this be an annual position. The learning curve for monitoring staff is steeper than most entry level positions. Special training in operating district monitoring equipment, safety training and data management protocols make these seasonal staff fully functional only after several months on the job. Because they are aware this is a one year appointment, they are actively pursuing positions with a longer tenure. Most of these staff leave before the one year appointment. We see the highest turnover in this position of all staff. Most recently, Jordan Jessen was hired this past March and has now left after nine and half months to take a position with a private engineering firm. The budget impact on this changing this position from an annual appointment to a regular position will be approximately $5,000. This position is currently provided all the benefits of regular employees except they do not receive paid time off and are classified as non-exempt from Fair Labor Standards Act (FLSA). The District began offering medical/dental benefits two years ago for this position. In general, this position is paid less by the nature of its annual appointment. By making this a regular and not an annual position, we hope to reduce turnover and improve overall efficiency of the Monitoring, Research, and Maintenance Division.

Staff are seeking approval to convert this annual position into a regular position. This position would be Technical Special I, Grade 6 position. See enclosed proposed position description. This change can be accommodated under the approved 2015 budget and has significant positive benefits to the District. Staff will review this proposed staffing change with the Managers at the meeting.

Requested Action Authorize MRM Division Manager to advertise and fill Water Resource Technician Position. enc:

Draft Technical Specialist I - Water Resource Technician Position Description, January 2015

W:\03 Human Resources\POSITIONS\WR Tech, January 2015\Board Memo - 2015 Technician 12-23-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

GRADE:

6

JOB CLASSIFICATION: Technical Specialist I POSITION TITLE:

Water Resource Technician

REPORTS TO:

Program Manager – Monitoring, Maintenance and Research Division

STATUS:

Full time, exempt (from F.L.S.A.)

PRIMARY OBJECTIVE: Perform skilled to highly skilled duties providing technical assistance in water resource protection and planning as it relates to the implementation of District goals and objectives.

POSITION OBJECTIVE: This Position is responsible for providing technical assistance in water resource protection and planning. Special emphasis will be placed on assisting with the operation and maintenance of a watershed-wide stormwater monitoring program, assisting with the monitoring, maintenance and inspection of District Best Management Practices (BMPs), assisting with monitoring of permitted sites to ensure compliance with District rules and assisting with GIS and database management.

ESSENTIAL FUNCTIONS: 1.

Assist with the implementation of the District’s Monitoring Program. This will include the installation, operation and maintenance of monitoring equipment necessary to implement District’s Monitoring Program. Monitoring will include stormwater discharges at key outlets to the Mississippi River, stormwater BMPs, wetland biological monitoring and qualitative lake monitoring. Collect data necessary in assessing the inputs to the River relative to the existing quality of the River. Accurately record and store all data collected from monitoring program.

Frequent (Weekly) confined space entry will be required for this position.

2.

Assist with monitoring, maintenance and inspection of the District stormwater BMPs. This work will include routine field inspections to asses the function and performance of stormwater quality BMPs. Perform regular maintenance of BMPs as necessary. Monitor and document the long term effectiveness of the District’s BMPs. Maintain collaborate partnerships with local units of government for BMP maintenance. Assist staff with updating procedures for proper BMP maintenance and operation. Conduct regular restoration maintenance: invasive plant control, weeding, mulching, fence repair, and watering, other duties as assigned.

3.

Primary work with the Permit Program will be assisting with the monitoring of permitted sites to ensure compliance with District rules. Other Permit Program duties may include assisting with the review of permit applications, site plans, and other materials; perform investigations and research needed to issue permits. Help maintain complete records of permit applications.

4.

Create maps using ArcGIS 9.3 and assist with the District GIS Program.

5.

Use word processing, spreadsheet, and database management software (such as Word, Excel, Access, PowerPoint, etc.) to produce correspondence, reports, forms, and technical information.

6.

Compose letters, memoranda, reports, and other written communications. Assist staff with surveys and collect/research data for special projects.

7.

Keep staff informed of meetings, events, and deadlines by disseminating written and verbal information in a timely manner.

8

Attend and participate in staff meetings to keep abreast of staff activities and to share information with them so that work efforts can be coordinated when necessary.

9.

Perform other duties as needed or required.

(The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.)

SALARY $34,400 - $51,600 depending on qualifications and experience, plus benefits.

MINIMUM QUALIFICATIONS Bachelor of Science degree, or equivalent in the field of Limnology, Water Resources, Earth Science, Water Resource management, Natural Resources or related field. Experience with stream hydrology and water quality monitoring and chemistry are essential. Experience with construction sites, erosion and sediment control practices, development site plan reviews, stormwater management and Best Management Practices. One to two years professional experience is preferred. Good communication and computer skills are required. Received training on confined space entry procedures or able to obtain training in first six months of employment.

KNOWLEDGE, SKILLS and ABILITIES 1.

Desired Qualifications.

Experience with conducting in-stream flow measurements and developing stage discharge relationship. Experience with Global Water, ISCO and HoBo automated data loggers and automated water quality samplers. Experience with storing, summarizing and analyzing data, specifically water quantity and water quality data. Also experience in preparing technical reports and papers such as water monitoring reports and/or summaries of flow data. Knowledge of native and exotic plant identification and native plant communities. Knowledge and/or experience in natural area restoration and maintenance and invasive plant control.

2.

Minimum Software Experience Proficiency with a personal computer (PC), Pocket PC and Microsoft software packages for word processing, spreadsheet, database management and computer generated graphics.

Specifically, but not limited to, Microsoft Office, Excel, Word, Access, PowerPoint. Ability to effectively use email and internet applications and other common software applications.

Desired Software Experience.

3.

Experience using work specific software including: Flowlink 5, Global Water, Boxcar, ArcGIS 9.3, Pendragon and GPS software.

4.

Field Work and Equipment Fabrication.

Lifting/physical labor and general building skills will be required. The field work component of this position is significant and includes, but is not limited to: lifting of items weighing 60#, walking over rough terrain, working in all variety of weather conditions, working inside of confined spaces such as storm sewers and stormwater BMPs, removing debris from stormwater BMPs, installing steel enclosures, hand trenching for cable chases, post hole digging and setting 4”x4”x10’ posts, building rain gauge platforms, fabricating PVC enclosures, and anchoring cables/probes into storm sewers.

5.

General Skills and Abilities Ability to take direction, work independently with a minimum of supervision, use good time management practices, possess the ability to set priorities and balance large volumes of diverse work.

Ability to develop and maintain effective working relationships with, the District Coordinator, CRWD Board of Managers, Citizens Advisory Committee, Ramsey Conservation District staff, Ramsey County staff, City and agency staff, members of the public, Contractors, Developers, Developer Engineers and other interested parties.

Ability to effectively communicate orally and in written form. Ability and skill with analysis, planning, and implementation of monitoring programs and solutions. Ability to research and prepare detailed reports and analyses.

Must have valid Minnesota driver’s license and have vehicle available for periodic business use on a mileage reimbursement basis. The vehicle must have insurance approved by the District.

SUPERVISORY RESPONSIBILITIES None, unless otherwise assigned. Occasionally provide work direction for and lead a team of seasonal employees and/or volunteers.

RESPONSIBILITY FOR PUBLIC CONTACT High level of public contact requiring tact, courtesy and good judgment.

EMPLOYMENT CLASSIFICATION: Standards Act.

Salaried, exempt from the provisions of the Fair Labor

The Capitol Region Watershed District embraces and values diversity and seeks to recruit, promote and retain employees that reflect the diverse community we serve. We believe that multilingual and bilingual staff and a diverse mix of employees enrich the workplace and enhance the quality of our service. The Capitol Region Watershed District encourages all qualified to apply for open position.

NON-DISCRIMINATION POLICY The Capitol Region Watershed District will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance.

WATER RESOURCE TECHNICIAN III PHYSICAL DEMANDS AND JOB DESCRIPTION SUPPLEMENT WORK ENVIRONMENT 1.)

Normal shift = eight (8) hours for five (5) consecutive days. Occasional evening meetings required.

2.)

Work location varies from controlled indoor environment to working outdoors.

3.)

Stress level varies from low to very high.

PHYSICAL DEMANDS Type of Activity Walking/standing:

Frequency M/S

Sitting:

M

Standing in One Place:

M

Climbing:

O

Pulling/Pushing:

M/S

Crawling/Kneeling/Squatting:

M/S

Bending/Stooping:

M/S

Twisting/Turning:

M/S

Repetitive movement:

M/S

Lifting waist to shoulder:

M/S

Lifting knee to waist:

M/S M/S

Lifting floor to knee: S = Significant

M = Moderate

O= Occasional

W:\03 Human Resources\POSITIONS\All Current up to date position Descriptions\Technical Specialist I - Water Resource Technician Position Description 3-4-09, Updated 11-13-13.doc

January 7, 2015 V. Action Item D) Approve 2014-2016 Professional Service Providers (Doneux)

DATE: TO: FROM: RE:

December 29, 2014 CRWD Board of Managers Mark Doneux, Administrator 2015-2016 Professional Services Consulting Pool

Background CRWD first adopted a policy for soliciting professional services in 2003. In 2010 the Board of Managers revised the process for contacting for professional services. The process would first solicit Request for Qualifications (RFQ) and would follow with a request for proposals (RFP) from a select group of prequalified firms. At the November 19th Board meeting the Board authorized distribution of the Request of Qualifications (RFQ).

Issues Staff distributed the RFQ for professional consulting services on November 1st to 64 organizations.

Statements of Qualifications (SOQs) were received from 21 organizations. Staff has reviewed all submittals and made a preliminary recommendation on which firms are qualified in each of the nine service areas (attached). Those firms qualified in each area will be placed in a pool of professional service consultants for calendar years 2015-2016. The District would then request proposals for projects from the pool within a respective service area as needed. Staff did not seek to establish a Board committee to also review the SOQs. A Board committee process was not set up because of the number of SOQs and because of the time of year. Metro Blooms submitted an SOQ but did not select service areas. Staff will follow up clarify Metro Blooms intended service areas. There was a significant drop in the number of SOQs submitted this year. Firms not submitting were those that did not do work or receive a RFP from the District in the past two years.

In addition to approving the 2015-2016 Professional Services Consulting Pool, staff would like to discuss any changes the Board would like to make in the 2010 Professional Services Contracting Policy and Procedures (enclosed).

Requested Action Approve 2015-2016 Professional Services Consulting Pool enc:

Draft 2013-2014 Professional Services Consulting Pool 2010 Professional Services Contracting Policy and Procedures

W:\01 Administration\Contracts & Agreements\2015-2016 RFQ\Brd Memo Approve 2015-2016 Professional Services Pool - 12-29-2014.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Capitol Region Watershed District 2015- 2016 Professional Services Consultant Pool

Services Areas

December 29, 2014

COMPANY

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Applied Ecological Services Barr Engineering Burns & McDonnell ECAD EOR Fortin Consulting HDR Engineering Houston Engineering Inc. HR Green Inter-Fluve, Inc. Landscape Architecture Inc. LimnoTech Metro Blooms Rani Engineering RESPEC Consulting & Services Solution Blue Inc. SRF Consulting Group Inc. Stanley Consultants Inc. Sunde Land Surveying TKDA Wenck Associates # per Service Area Notes 2013-2014 Consultant Pool Status Enterprise Status

Service Areas

2013-2014 Consultant Pool Status In Pool $ In Pool New for 2015-2016 $ $ $ $ $ $ In Pool In Pool New for 2015-2016 In Pool In Pool In Pool $ In Pool $ In Pool $

$ In Pool SBE MBE WBE NP X

Enterprise Status

1 Watershed, Subwatershed and Water Resource, Management and Planning X X X

2

3 Hydrologic, Lake, Wetland Hydraulic and and Stream Water Quality Restoration and Modeling and Management Analysis X X X X X

SBE X

X

X

4 Urban Stormwater BMP Design and Construction X X X X X

5

6

7

8

9

Water Resource Permitting

Land Surveying

GIS

Education and Outreach

Landscape Architecture

X X X

X

X

X

X X X X X

WBE X X X X

X X X X

X X X X

X X X X

X X X

X X

X X X

X X X X X X X X

SBE NP W/M BE

X X X

X X X

X

X

X

X X

X X

X

X X

X X X X X

SBE

X 13

X X 15

Did work for CRWD in 2013-2014 In Pool for 2013-2014 Small Business Enterprise Minority Business Enterprise Women Owned Business Enterprise Non Profit Qualified for Professional Services for 2015-2017

W:\01 Administration\Contracts & Agreements\2015-2016 RFQ\[2015-2016 Professional Services Providers RFQ List.xls]2015 - 2016 Pool

X X 15

X ?

X X X X

X X X

X 12

2013-2014 Summary 34 Consultants in Pool (54% increase) 11 active contracts (32%) 30 Firms in Urban Stormwater BMP Design (most) 11 Firms in Land Surveying (fewest) 14 Firms in New Service Area - Landscape Architecture

X ?

X X

?

X

X

X X

X

X

X X

X

X X X

X 8

X 15

X 12

X X 11

X X X 16

2011-2012 Summary 22 Consultants in Pool 10 Consultants utilized (45%) 4 New Consultants (18%)

2015-2016 Summary 21 Consultants in Pool (38% decrease) 7 active contracts (33%) January 1, 2015 16 Firms in Urban Stormwater BMP Design (most) 8 Firms in Land Surveying (fewest)

January 7, 2015 VI. Unfinished Business – A) Sunny Slope Lane – Slope Stabilization Project Update (Eleria)

DATE: TO: FROM: RE:

December 29, 2014 CRWD Board of Managers Anna Eleria, Water Resource Project Manager Sunny Slope Lane – Slope Stabilization Project Update

Background In Fall 2011, CRWD began investigating slope instabilities and erosion issues on the steep hillside at 1795 Sunny Slope Lane in Saint Paul. Specifically, the property at 1795 Sunny Slope Lane has experienced localized flooding, sedimentation, and property damage from erosion of the hillside. Based on the geotechnical investigation conducted by Wenck Associates, it was determined that the cause of slope instability and failure is due to the steep slope, groundwater seepage, and local clay soil types. In addition, it was discovered that the groundwater seepage issue is not confined to 1795 Sunny Slope Lane but is problematic across the slope. There is an active, year-round groundwater seep behind the property of 1815 Sunny Slope Lane.

Issues The enclosed technical memorandum from Wenck Associates summarizes the findings of the technical investigation and analysis and the recommendation for addressing these issues. Wenck recommends the seepage be collected and re-directed using a seepage collection trench that is connected to the City’s existing storm sewer system and the eroded slope be revegetated with a native plant seed mix. Wenck has prepared a design drawing and cost estimate for the seepage collector trench. The estimated construction cost is $47,460 but is likely higher as the cost does not account for tree removal or groundwater control.

The City’s Public Works Department has reviewed the preliminary seepage collector design and hydraulic/hydrologic calculations and determined that a tie-in to their system is permissible subject to meeting several conditions.

At this point, CRWD has completed the engineering project and seeks direction from the Board on the next steps for this project. CRWD staff has prepared the enclosed table comparing the characteristics of the Sunny Slope Lane Stabilization Project with the recently completed Highland Ravine Stabilization Project. Options for the Board to consider includes, but is not limited to, the following:   

Provide limited engineering assistance yet no financial assistance to homeowners for construction - study is completed and responsibility for project construction should be homeowners; Provide limited engineering and cost-share construction assistance for homeowners to address the remaining design and easement issues and construct the project (similar to Stewardship Grant); or Address remaining engineering and easement issues and construct project (CRWD responsibility).

Action Requested Seek Board direction on CRWD’s next steps for the Sunny Slope Stabilization Project encs: Technical Memorandum dated September 16, 2014 and Project Comparison Table Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CRWD Stabilization and Groundwater Seepage Project Comparison Project Site Characteristics 12/29/2014

Characteristics

Highland Ravine

Sunny Slope Lane

Property Ownership

Public and Private

Private Only

Number of Private Properties Disturbed Area Size (sq. feet) Groundwater Seepage Eroding Side Slopes Eroding Ravine or Channel Offsite Impacts Water Quantity Benefit Water Quality Benefit

10 90,200 Yes Yes Yes Yes Yes (minimal) Yes

3 3000 Yes Yes No No No No

Wenck Associates, Inc. 1802 Wooddale Drive Suite 100 Woodbury, MN 55125-2937 (651) 294-4580 Fax (651) 228-1969 wenckmp@wenck.com www.wenck.com

TECHNICAL MEMORANDUM TO:

Capitol Region Watershed District Anna Eleria, Water Resource Project Manager

FROM:

Wenck Associates, Inc. Dave Parenteau, P.E., Sr. Geotechnical Engineer Pamela Massaro, P.E., Water Resources

DATE:

September 16, 2014

SUBJECT:

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project

Wenck File #: 1486-27

Introduction Capitol Region Watershed District initially authorized Wenck Associates Inc. (Wenck) to commence a slope stabilization project for 1795 Sunny Slope Lane. The Study area is located in a fully developed urban area of St. Paul (Figure 1). The drainage in the area is controlled by storm sewers that discharge to the Mississippi River to the south.

Wenck performed three site visits, (Sept, 2011, Nov 2011, and April, 2013) to assess the conditions at the site. The last visit was made based on recommendations in our Jan, 2012 Memorandum in which Wenck felt the problem may be of a more global nature and looking at an isolated location may not allow a complete understanding of the problem.

This memorandum briefly summarizes the site visits to date and provides design recommendations for correcting the slope.

Site Survey Summary Wenck initially completed the site survey work in the immediate vicinity of the slope failure. Wenck used GPS survey equipment to collect site-specific topography, document the locations of trees, buckthorn, groundwater seeps, and borings. The borings were hand augured borings to better define local soil conditions. Figure 2 shows the survey points collected, topography and approximate location of storm and sanitary sewer lines superimposed on an aerial photograph. The locations of these sewer lines were provided by the City of St. Paul.

\\candace\woodbury\technical\1486 crwd\27 1795 sunnyslope lane slope failure\spring 2013 memo & recommendations\20140916 final tech memo crwd.doc

Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

In Sept 2011, Wenck observed a slide present at the site that is approximately 40 feet wide at its widest point and the depth of the slide is relatively consistent and is approximately 3 feet deep.

Seepage was observed discharging near the base of the slide and at many places along the scarp, despite the fact that the area had experienced near record low precipitation amounts since August 1, 2011. As of April, 2013, this slide has not progressed any further with the exception of shallow erosion of some of the fines from the exposed scarp area.

During Wenck’s April, 2013 Site visit, an abandoned broken tile line was found in the back yard of 1803 Sunny Slope Lane. It is unclear what the intended purpose of this tile line is, however, it is an indication that seepage has been an issue in this area in the past.

Photos from Wenck’s April, 2013 site visit are included as Attachment 1 Hydrogeology Summary Figure 3 is from the Ramsey County water atlas showing the Study area, regional groundwater contours, and groundwater contours from the Cleveland Randolph Groundwater Study (CRGS) based on observations in April 2009. The Study area is located just north of a large bend in the Mississippi River. Groundwater generally flows toward the River. Seeps occur where shallow groundwater discharges to the surface. The study area lies approximately between 890 and 820 feet above mean sea level (AMSL). Colvin Avenue is located at the top of a wooded scarp, and Sunny Slope Lane at the bottom. The topography slopes south, toward the Mississippi River. In the Study area, the regional groundwater contour elevations are 825 and 800 feet AMSL. The surface water elevation at the Mississippi River is at approximately 687 AMSL. Shallow groundwater occurs in glacial till (moraine) and outwash soils that cover the area. Closer to the River, approximately below elevation 890, are post-glacial alluvial terrace deposits from the period when the river was at a much higher elevation.

Bedrock is the Platteville Limestone, a horizontally bedded, highly fractured shaley limestone, which is visible in outcrops near the River gorge. The shallow groundwater enters the bedrock via fractures as it moves toward the River and exits in seeps as described above. There is also a deeper water table in the bedrock that occurs roughly at the elevation of the River.

Geotechnical Summary Wenck performed 2 hand borings in the scarp of the failure behind 1795 Sunny Slope Lane (The Windisch Property). In this area, the near surface (0-4 feet deep) soil encountered was a lean clay with sand and traces of gravel. The clay that was not saturated had a blocky structure; however the majority of the clay observed was very moist or saturated. There were cobbles found intermixed within the clay, precluding the hand augured borings from advancing to the planned depth of 8 feet.

2

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Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

The soils observed in the zone of accumulation at the base of the slide appeared to be consistent with those observed along the failure surface, the edges of the scarp and in the borings.

From September, 2011 to November 2011, there was a lack of significant rainfall and no noticeable decrease in the seepage rate was observed, indicating the seepage is likely due to the presence of groundwater and the clay is an upper confining layer pressurizing the fractured bedrock below.

Cause(s) of Instability The history of the site as relayed by the owner and his attempts at stabilizing the site with timbers anchored into the soil, blocky structure of the clay soils and shallow slide plane that paralleled the pre-existing slope are all indicators of a progressive slope failure. The likely causes of instability of a slope in this type of environment are the slope angle, subsurface water conditions (seepage) and soil type. None of these things are isolated to the one area of failure. At the time of the preparation of our Jan, 2011 Technical Memo, Wenck felt that the cause of the failure likely extended beyond the subject property, and made some recommendations for further investigation before proceeding to the design phase. These recommendations and the outcome of them are presented below.

•

•

• • •

Recommendation #1: o Development of a survey to be sent to neighboring property owners discussing their observations of water related issues on their lot, in their basement, construction conditions of the foundation of the house, presence of interior/exterior drain tile, etc.

Outcome: o The District did develop a survey and send it out to the neighboring property owners.

The surveys that were returned are included as Attachment 1 Recommendation #2: o Discussion with City of St Paul staff regarding the seepage observed near the sanitary manhole in the back yard of the neighboring property immediately to the east.

Outcome: o Discussions have yielded no new information.

Recommendation #3: o Walk the slope on the neighboring properties to look for signs of seepage, or soil movement.

3

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Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

•

Outcome: o This visit was made in April, 2013 once the snow melt had occurred and the presence of natural seepage could be identified. Results of this visit are contained within this memo.

•

Recommendation #4: o Review of available public records to see what boring information is available that extends to 20 feet or possibly to bedrock.

Outcome: o No information was found on this topic

• • •

Recommendation #5: o Possibly advance soil borings to a deeper depth using a small track mounted drill rig, or excavate test pits along the mid slope bench that is present.

Outcome: o It was mutually decided by Wenck and the District that this activity would not occur at this time.

Storm Sewer Drainage Calculations The City of St. Paul storm sewer diagram shows a pipe which carries runoff from the adjacent roads (Colvin Land and Hilltop Lane) above Sunnyslope Lane down the slope adjacent to the area of concern. The storm sewer pipe then ties into the storm sewer along Sunnyslope Lane. In total, runoff from approximately 18.65 acres of residential neighborhood is collected in the associated pipe.

Using the rational method and a runoff coefficient of 0.65 for mild density urban runoff, peak runoff volumes were calculated for the drainage area and are presented in the Table 1 below. Rainfall data was obtained from IDF curves provided from the MN DOT Bridge Hydraulics Drainage Manual.

Table 1: Peak Runoff Storm Event 5yr 10yr 25yr 100yr

Intensity (in/hr) 1.9 2.2 2.6 6.5

Peak Flow (cfs) 23 27 32 79

4

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Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

As the storm sewer is routed down the slope, there are a series of 6 manholes which convey the slope from the center of the Colvin Ave to the edge of Sunnyslope Lane. Because these 6 manholes have solid lids, no additional stormwater is introduced to the system along this path except for infiltration, which was not accounted for in these calculations. The pipe along this stretch is originally 30 inch RCP and transitions to 24-inch RCP along the slope as the grades become steeper.

Elevation, pipe sizing, and locational information was all obtained using the sewer map provided by the City of St. Paul. Because the City of St. Paul uses their own vertical datum, the vertical information provided by the City was offset by 624.24 feet so that it was consistent with the NAVD ’88 datum used in the LiDAR and survey data. A nomograph was used to obtain the full flow capacities of each section. The sewer information and pipe flow capacities are summarized in Table 2 below.

Table 2: Storm Carrier Sewer Summary From MH-1 MH-2 MH-3 MH-4 MH-5

To MH-2 MH-3 MH-4 MH-5 MH-6

Upstream Downstream Inv. (ft) Inv. (ft) 877.24 872.44 872.44 869.26 869.26 838.06 838.06 821.38 821.38 807.18

Length (ft) 147.9 28.2 95.1 94.8 146.5

Slope (ft/ft) 0.032454 0.112766 0.328076 0.175949 0.096928

Pipe Size (in) 30 24 24 24 24

Flow Capacity (cfs) 65 65 120 80 60

Based on the information obtained from the provided data and the calculated storm flows through the pipe, it does not appear that there should be any surging in the pipe network. Actual conditions discovered during the field investigation may provide additional information on if surging may be occurring in the system.

Groundwater Interceptor Pipes Based on the site survey completed by Wenck in April 2013, the area of disturbance is approximately 50 feet wide by 60 planer feet up the slope. Wenck proposes two perforated pipes to intercept and direct seepage into the adjacent storm sewer (groundwater interceptor pipes).

Each pipe would be a 4- or 6-inch diameter, which would result in a combined flow of less than 4 cfs.

Based on the flow capacity of the storm sewer stated above and the estimated stormwater runoff from the design events, this additional amount of runoff will have negligible effects on the stormwater system.

5

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Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

Figure 4 is a brief diagram showing the rough layout of the groundwater interceptor pipes as well as the preliminary connection point for the drainage.

Water Quality Impacts The stormwater collected in the gravel cut off trench should have no impacts on the water quality of the water conveyed through the stormwater system. Because the cut off trench will be filled with filter aggregates surrounding the drain tile, the water collected will be filtered before discharging in the existing stormwater collection system. The drain tile will not have any surface inlets to allow unfiltered water to be discharged into the system.

Conclusions and Recommendations The terrain is the steepest on the slope behind 1795 Sunny Slope Lane. This steep terrain, the soil softening effects of this continued seepage, the past failed attempts at constructing a tiered retaining wall and the accompanying erosion caused by those failures is likely the cause of the localized slope failure.

Discussions with the property owner at 1815 Sunny Slope Lane and a review of the surveys returned indicate that the seepage observed occurs year round and is not just a seasonal occurrence.

The continual seepage appears to be the primary cause of the slope failure and periodic wet basement issues. To manage this, the seepage should be collected and re-directed. Wenck recommends a seepage collection trench as shown on Figure 4 (Plan) and Figure 5 (Trench Detail).

The trench would be excavated approximately 6-8’ deep and backfilled with a coarse filter aggregate encasing a geotextile wrapped corrugated perforated polyethylene drainage tube. The excess soil could either be “wasted” up on the bench area between Sunny Slope Lane and Colvin Ave, or would need to be hauled off site. The seepage collector would either need to discharge directly to the street or be connected to the storm sewer. Connecting directly to the existing stormwater collection system (as shown in Figure 4) eliminates the potential safety hazard (in the winter months) of potential icing of the pavement in this area if the seepage collector discharges directly to the street.

City of St. Paul records indicate the presence of 2 manholes along the line to the northwest of this property, however neither were located in the field, and it’s possible that they may have been constructed so as not to extend to the surface. Therefore, the easiest connection point would be the catch basin manhole on Sunny Slope Lane just west of the 1815 Sunny Slope Lane property.

Once the seepage is managed, the existing slope failure has stabilized to the point where the only further action required preventing another slide would be minimal re-grading to provide a uniform slope, placement of topsoil and vegetation establishment. Vegetation establishment should 6

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Technical Memorandum

April 29, 2013 Site Visit Summary and Design Recommendation 1795 Sunny Slope Lane Slope Stabilization Project Capitol Region Watershed District September 16, 2014

incorporate an erosion control blanket meeting the requirements of MN/Dot Standard Specification 3885 for a Category 4 Wood Fiber HV 2S. The vegetation establishment plan should be comprised of a creeping red fescue seed mixed with BWSR seed mix. The owner could install low height, deep rooted native plants as a bare root plant installation for visual interest and improved diversity of vegetation establishment plan.

If the residents want to re-establish the tiered retaining wall, Wenck recommends the tier height be limited to 8’ and the wall be either a timber wall using tie-backs of sufficient design, or the use of modular cement blocks and appropriate geotextile reinforcement.

Engineers Cost Estimate The recommended design includes construction of a seepage collection trench as shown on Figure 4 (Plan) and Figure 5 (Trench Detail). The figures reference MnDOT specifications. Table 1 provides details to support the estimate of probable construction cost of $47,640. This estimate assumes a 20% construction contingency.

7

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Figures

Area of Interest

Anoka County

Hennepin County

St. Paul West 7.5 Minute Quadrangle (USGS: 1993)

2,000

1,000

0

2,000 Feet

Path: L:\1486\27\mxd file\20120116_FIG01_1795SunnySlopeLane.mxd Date: 5/23/2013 Time: 7:04:13 AM User: ShuJC0243

±

Area of Detail

Scott County

Dakota County

Copyright:© 2011 National Geographic Society, i-cubed

CAPITOL REGION WATERSHED DISTRICT 1795 Sunny Slope Lane, Saint Paul, MN

Ramsey County

Engineers - Scientists Business Professionals www.wenck.com

Wenck

1800 Pioneer Creek Center Maple Plain, MN 55359-0429 1-800-472-2232

MAY 2013 Figure 1

896

Legend

90 2

903

900

901

898

Wenck Field Survey Wed 11/16/2011 1' Contour (Source: City of St. Paul) Sanitary Sewer 899 City of St. Paul) (Source:

888

Storm Sewer (Source: City of St. Paul) 5 88

897

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895

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50

0

Path: L:\1486\27\mxd file\Wenck Field Survey.mxd Date: 5/23/2013 Time: 7:11:16 AM User: ShuJC0243

1 81

100 Feet

817

816

Âą

81 3

810

811

CAPITOL REGION WATERSHED DISTRICT Field Survey Wed 11/16/2011

814 812

Engineers - Scientists Business Professionals www.wenck.com

Wenck

1800 Pioneer Creek Center Maple Plain, MN 55359-0429 1-800-472-2232

MAY 2013 Figure 2

$

$

$

$ $

$ $

920

$ $ 910 0 93

0 90

$ 0 88

$

0 89

86 0

$ $

875

850

Area of Interest

825

$

Legend

Regional Groundwater Contours (Source: Ramsey County Water Atlas)

1,500

750

0

800

1,500

Path: L:\1486\27\mxd file\20120116_FIG03_RamseyCoGh20.mxd Date: 5/23/2013 Time: 7:45:25 AM User: ShuJC0243

Feet

Âą

$

CRGS Groundwater Contours (2009-04-22)

CAPITOL REGION WATERSHED DISTRICT Regional Groundwater

Regional Groundwater Flow Direction

Engineers - Scientists Business Professionals www.wenck.com

Wenck

1800 Pioneer Creek Center Maple Plain, MN 55359-0429 1-800-472-2232

MAY 2013 Figure 3

Legend 889

892

885

Wenck Field Survey Wed 11/16/2011

887

Recommended Seep Collector Alignment

886

Slope Failure Area 3 89

882

88 3 878

879

880

875 876

868

873

863

88 8

870

867

858

86 9

884

854

849

852

861 857

847 848 842 839

Sanitary Sewer (Source: City of St. Paul) Storm Sewer (Source: City of St. Paul)

874

871 864

5 88

872

881

877

0 1 89 89

7 88

1' Contour (Source: City of St. Paul)

866

86 0

856

Approximate Slope Failure Area

86 2

4 inch to 6 inch Pipe at Approx. Inv. Ele. 824.00 Seepage Observed In This Area

855 838

9 82

832

Storm Sewer Manholes Not Found In Field

831

828 826

Groundwater Interceptor (1) Pipe

844 845 840 84 3 833

85 0

85 3

Groundwater Interceptor (1) Pipe

82 7

85 1

Connect to Existing MH 4 inch to 6 inch Pipe at Approx. Inv. Ele. 827.00

Connect to Storm Sewer Inv. Ele. 821.38

865

859

1795 Sunny Slope Lane 846

Approximate Location Of Broken/Abandoned Tile Line

Groundwater Interceptor (2) Pipes 81 9

820

84 1

1803 Sunny Slope Lane (installed a foundation drain tile)

1815 Sunny Slope Lane

836

82 1

816

815

837 834 835 830

824

82 5

2 82

81 8

4 81

2012 Aerial Photograph (Source: ESRI)

60

30

0

60

813

Feet

Path: L:\1486\27\mxd file\Seep Collector Plan.mxd Date: 9/15/2014 Time: 5:32:58 PM User: ShuJC0243

Âą

81 7

Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS,8AEX, 23 Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community

CAPITOL REGION WATERSHED DISTRICT Seep Collector Plan

Engineers - Scientists Business Professionals www.wenck.com

Wenck

1800 Pioneer Creek Center Maple Plain, MN 55359-0429 1-800-472-2232

SEPT 2014 Figure 4

Tables

TABLE 1

5/23/2013

Capitol Region Watershed District - 1795 Sunny Slope Lane Slope Stabilization Project Bid Item Description

Units

Engineer estimate Quantity Unit Price

Subtotal

SITE CIVIL

1

MOBILIZATION

LUMP SUM

1 $

2,000.00

$

2,000.00

2

SURVEYING

LUMP SUM

1 $

1,500.00

$

1,500.00

3

EROSION CONTROL (MAINTAINED)

LUMP SUM

1 $

2,000.00

$

2,000.00

4

INLET PROTECTION (MAINTAINED)

EACH

2 $

200.00 $

400.00

5

TEMPORARY ROCK CONSTRUCTION ENTRANCE (MAINTAINED)

EACH

1 $

6

TRAFFIC CONTROL

LUMP SUM

1 $

7

CONNECT PIPE TO EXISTING STORM SEWER CATCHBASIN

LUMP SUM

1 $

1,000.00

$

1,000.00

8

GROUNDWATER INTERCEPTOR (1) PIPE AND AGGREGATE (MN/DOT 3149.2.H) (COMPLETE)

LIN FT

330 $

40.00

$

13,200.00

9

GROUNDWATER INTERCEPTOR (2) PIPES AND AGGREGATE (MN/DOT 3149.2.H) (COMPLETE)

LIN FT

150 $

42.00

$

6,300.00

10

IMPORT & SPREAD TOPSOIL

CU YD

200 $

30.00

$

6,000.00

11

EROSON CONTROL BLANKET (MN/DOT 3885 CATERGORY 4)

SQ YD

500 $

4.00

$

2,000.00

12

SEED MIXTURE, MULCH, FERTILIZE

LUMP SUM

1 $

1,000.00

$

1,000.00

13

SITE RESTORATION

LUMP SUM

1 $

$ $ $ $

2,500.00 39,700.00 7,940.00 47,640.00

1,000.00

$

1,000.00

800.00 $

800.00

2,500.00 SUBTOTAL 20% CONSTRUCTION CONTINGENCY TOTAL ESTIMATE OF PROBABLE CONSTURUCTION COST

\\candace\woodbury\Technical\1486 CRWD\27 1795 Sunnyslope Lane Slope Failure\Spring 2013 Memo & Recommendations\20130523_Table1 COST ESTIMATE BID FORM_v3.xlsx 20130523_Table1 COST ESTIMATE BID FORM_v3.xlsx

5/24/2013

4:43 PM

BID FORM

Capitol Region Watershed District - 1795 Sunny Slope Lane Slope Stabilization Project Bid Item Description

Units

Estimated Quantity

Unit Price

Extended Amount

BASE BID: Includes all work associated with the project as shown on the drawings and described in the project documents.

1

MOBILIZATION

LUMP SUM

1

$____________ $___________________________

2

SURVEYING

LUMP SUM

1

$____________ $___________________________

3

EROSION CONTROL (MAINTAINED)

LUMP SUM

1

$____________ $___________________________

4

INLET PROTECTION (MAINTAINED)

EACH

2

$____________ $___________________________

5

TEMPORARY ROCK CONSTRUCTION ENTRANCE (MAINTAINED)

EACH

1

$____________ $___________________________

6

TRAFFIC CONTROL

LUMP SUM

1

$____________ $___________________________

7

CONNECT PIPE TO EXISTING STORM SEWER CATCHBASIN

LUMP SUM

1

$____________ $___________________________

8

GROUNDWATER INTERCEPTOR (1) PIPE AND AGGREGATE (MN/DOT 3149.2.H) (COMPLETE)

LIN FT

330

$____________ $___________________________

9

GROUNDWATER INTERCEPTOR (2) PIPES AND AGGREGATE (MN/DOT 3149.2.H) (COMPLETE)

LIN FT

150

$____________ $___________________________

10

IMPORT & SPREAD TOPSOIL

CU YD

200

$____________ $___________________________

11

EROSON CONTROL BLANKET (MN/DOT 3885 CATERGORY 4)

SQ YD

500

$____________ $___________________________

12

SEED MIXTURE, MULCH, FERTILIZE

LUMP SUM

1

$____________ $___________________________

13

SITE RESTORATION

LUMP SUM

1

$____________ $___________________________ TOTAL BASE BID$___________________________

Company Name: ________________________________________________________________ Signature: ________________________________________________________________ Name Printed: ________________________________________________________________ Phone Number: ____________________________________Date:____________________________

N:\Technical\1486 CRWD\27 1795 Sunnyslope Lane Slope Failure\Spring 2013 Memo & Recommendations\20130523_Table1 COST ESTIMATE BID FORM_v3.xlsx 20130523_Table1 COST ESTIMATE BID FORM_v3.xlsx

5/24/2013

4:51 PM

Attachment 1 April 29, 2013 Site Visit Photos

Site Photographs April 30, 2013 Site Visit Capitol Region Watershed District Sunny Slope Lane Slope Stabilization Project Wenck Project # 1486-27

Area Upslope of Bench Area Looking North No Observed Seepage or Signs of Movement

Bench Area Looking East No Observed Seepage or Signs of Movement other than on Windisch Property (1795 Sunny Slope Lane)

Abandoned, Broken Tile Line in Back Yard of 1803 Sunny Slope Lane Leads Directly to Basement Window Well at NW Corner of House

Seepage observed near Sanitary Sewer Manhole in Back Yard at 1815 Sunny Slope Lane – Seepage occurs continuously

Slopes in Back Yards of 1803 (Left) and 1795 (Right) Sunny Slope Lane Failure at 1795 (Windisch Property) has stabilized

Slopes in Back Yards of 1815 (Left) and 1803 (Right) Sunny Slope Lane No Observed Signs of Movement

Attachment 2 Returned Surveys