June 18 board packet

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, June 18, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA Materials Enclosed I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) Permit # 14-017 St. Paul Academy (Kelley) B) Permit # 14-018 Frogtown Farms (Kelley) C) Permit Program/Rules Update (Kelley)

IV.

Special Reports – TBI MS4 Permit Annual Report and Public Meeting, Anna Eleria

V.

Action Items A) AR: Approve Minutes of the June 4, 2014 Regular Meeting (Sylvander) B) AR: Approve May 2014 Accounts Payable/Receivable (Sylvander) C) AR: Award Contract for Curtiss Pond Improvement Project (Fossum) D) AR: Schedule 2015 Budget Workshop (Doneux)

VI.

Unfinished Business A) FI: Eustis Street Stormwater Improvements Feasibility Study (Eleria) B) FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

VII.

General Information A) Administrator’s Report B) The Hub at Beacon Bluff Business Center Opening, Friday, June 20th, 2:30-4:00PM

VIII.

Next Meetings A) Board Meeting Wednesday, July 9, 2014 B) CAC Meeting, Wednesday, July 16, 2014

IX.

Adjournment

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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Capitol Region Watershed District Applicant:

Paul Johnson Nelson, Tiets & Hoye, Inc. 81 South 9th Street, Suite 300 Minneapolis, MN 55402

Permit 14-017 St. Paul Academy Expansion Consultant:

Erik Hanson HGA 420 5th Street North, Suite 100 Minneapolis, MN 55401

Description: Performing Arts Building expansion on the St. Paul Academy and Summit School Campus Stormwater Management: Surface filtration basins, tree trench, underground pipe gallery District Rule: C, D, F Disturbed Area: 3.7 Acres Impervious Area: 2.34 Acres Recommendation: Approve with 7 Conditions 1.

2.

3.

4.

Receipt of $11,700 surety and documentation that maintenance agreement has been recorded with Ramsey County.

Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. Provide a copy of the NPDES permit.

Remove geotextile fabric from bottom of tree trench cross section and 24� clean washed sand note from tree trench detail.

5. Revise rain garden cross section: A. Remove coarse aggregate.

B. Specify slotted single wall HDPE piping embedded directly in filtration soil, with circular knit polymeric filament filter sock per ASTM D6707-01 6. Provide roof plan and/or details to demonstrate attenuation of runoff.

7. Revise HydroCAD or the project plans to correspond. The HydroCAD model indicates the pipe gallery outlet is at

Fairview Avene

Randolph Avenue

Permit Location Permit 14-017

Aerial Photo Board Meeting Date: 6/18/14

Capitol Region Watershed District Permit Report CRWD Permit #:

14-017

Review date:

June 13, 2014

Project Name:

St. Paul Academy Performing Arts Center

Applicant:

St. Paul Academy

Purpose:

Construction of a building addition, adjacent road, parking lot and stormwater management areas.

Location:

1712 Randolph Avenue

Applicable Rules:

C, D and F

Recommendation:

Approve with 7 Conditions

EXHIBITS: 1. Stormwater Drainage Analysis, by HGA, dated 6/9/14, recd. 6/9/14.

2. Project plans (C400-C403, C500, C501, C900, L200, L201.2, C1, C2), by HGA, dated 5/28/14, recd. 6/9/14.

HISTORY & CONSIDERATIONS: None.

RULE C: STORMWATER MANAGEMENT Standards  Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates.  Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site.  Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area.  Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

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Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels.

2. Runoff rates for the proposed activity do not exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious onsite is 101,930 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

7,645 Tree Trench 1,201 cf Pipe Gallery 2,897 cf Total 4,098 cf c. Alternative compliance sequencing has been requested due to poor soils. d. Filtration is proposed: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

BMP Volume Below Bioretention 1 (S) 2,243 cf 4,611 Bioretention 2 (N) 2,381 cf Total 4,624 cf e. Banking of excess volume retention is not proposed. f. Filtration volume and facility size have been calculated using the appropriate hydrological soil group classification and design infiltration rate. g. The filtration areas are capable of filtering the required volume within 48 hours. h. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. The proposed filtration practices achieve 90% total suspended solids removal from the runoff generated on an annual basis.

5. A recordable executed maintenance agreement has not been submitted.

RULE D: FLOOD CONTROL Standards ďƒ˜ Compensatory storage shall be provided for fill placed within the 100-year floodplain. ďƒ˜ All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

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Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.

RULE E: WETLAND MANAGEMENT Standard  Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.  A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL Standards  A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a landdisturbing activity.  Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition.

3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition.

4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION Standard  Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

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Findings 1. New direct connections or replacement of existing connections are not proposed.

2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 7 Conditions Conditions: 1. Receipt of $11,700 surety and documentation that maintenance agreement has been recorded with Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 3. Provide a copy of the NPDES permit.

4. Remove geotextile fabric from bottom of tree trench cross section and 24� clean washed sand note from tree trench detail.

5. Revise rain garden cross section: a. Remove coarse aggregate. b. Specify slotted single wall HDPE piping embedded directly in filtration soil, with circular knit polymeric filament filter sock per ASTM D6707-01 6. Provide roof plan and/or details to demonstrate attenuation of runoff.

7. Revise HydroCAD or the project plans to correspond. The HydroCAD model indicates the pipe gallery outlet is at 929.02; Detail 9 on sheet C403 indicates the outlet at 929.5.

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Capitol Region Watershed District Applicant:

Kathleen Anglo St. Paul Parks and Recreation 25 West 4th Street, 400 CHA St. Paul, MN 55102

Permit 14-018 Frogtown Farms Consultant:

Chris Harrington HR Green, Inc. 2550 University Ave, Suite 400 N St. Paul, MN 55114

Description: Creation of a new urban farm and park Stormwater Management: Pervious Pavement, rain gardens, and swales District Rule: C, D, F Disturbed Area: 5.2 Acres Impervious Area: 0.29 Acres Recommendation: Approve with 2 Conditions 1. Provide a copy of the NPDES permit.

2. Revise rain garden section on sheet L104 as follows: a. Specify planting mix comprised of 80% sand and 20% compost. b. Remove geotextile fabric wrap from around rock trench.

Victoria Street

MinnehahaAvenue

Permit Location Permit 14-018

Aerial Photo Board Meeting Date: 6/18/14

Capitol Region Watershed District Permit Report CRWD Permit #:

14-018

Review date:

June 13, 2014

Project Name:

Frogtown Farms

Applicant:

City of St. Paul

Purpose:

Development of a new city park

Location:

The block bounded by Minnehaha Ave on the north, Chatsworth St on the west, Lafond Ave on the south, and Victoria St on the east.

Applicable Rules:

C, D, and F

Recommendation:

Approve with 2 Conditions

EXHIBITS: 1. Capitol Region Watershed District Stormwater Permit Application, by HR Green, dated 5/14/14, recd. 5/14/14.

2. Memo to CRWD, by HR Green, dated 6/5/14, recd. 6/5/14.

3. HydroCAD results & drainage area maps, by HR Green, dated 6/4/14, recd.

6/5/14.

4. Project plans (sheets G1, C101, C102, C103, E001, E002, E100, E101, E501, E502, E601, E602, L101, L102, L104, L105, L501, L502, S501), by City of St. Paul and HR Green, dated 5/13/14, recd. 6/9/14.

HISTORY & CONSIDERATIONS: None.

RULE C: STORMWATER MANAGEMENT Standards  Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates.  Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site.  Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area.

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 Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels.

2. Runoff rates for the proposed activity exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious onsite is 12,632 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

BMP Volume Below Pervious pavement 714 cf SW swale 340 cf 947 East rain garden 653 cf SE swale 280 cf West rain garden 170 cf Total 2,157 cf c. Banking of excess volume retention is not proposed. d. Infiltration volume and facility size has been calculated using the appropriate hydrological soil group classification and design infiltration rate. e. The infiltration area is capable of infiltrating the required volume within 48 hours. f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Best management practices achieve 90% total suspended solids removal on an annual basis.

5. A memorandum of agreement for maintenance of stormwater facilities exists between the City and the CRWD.

RULE D: FLOOD CONTROL Standards  Compensatory storage shall be provided for fill placed within the 100-year floodplain.  All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements.

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Findings 1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements.

However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.

RULE E: WETLAND MANAGEMENT Standard  Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.  A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL Standards  A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a landdisturbing activity.  Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition.

3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition.

4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION Standard  Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

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Findings 1. New direct connections or replacement of existing connections are not proposed.

2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 2 Conditions Conditions: 1. Provide a copy of the NPDES permit.

2. Revise rain garden section on sheet L104 as follows: a. Specify planting mix comprised of 80% sand and 20% compost; b. Remove geotextile fabric wrap from around rock trench.

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June 18, 2014 Board Meeting IV. Special Report - CRWD MS4 Annual Report for 2013 and Public Meeting (Eleria)

DATE: TO: FROM: RE:

June 13, 2014 CRWD Board of Managers Anna Eleria, Water Resource Project Manager Approve 2013 MS4 Annual Report Comment Period

Background As a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is required to prepare and submit an annual report of activities and accomplishments associated with its stormwater pollution prevention program (SWPPP) by June 30th to MN Pollution Control Agency (MPCA). CRWD must solicit public comment on the MS4 annual report and hold an annual public meeting to present the SWPPP activities and accomplishments made each year.

Issues At the June 4th meeting, the Board approved a public comment period for CRWD’s 2013 stormwater management activities and accomplishments, which are summarized in the enclosed draft MS4 annual report form and in CRWD’s draft 2013 annual report. The public comment period ends on June 27th.

Announcements of the public comment period and public meeting were published in the Saint Paul Pioneer Press and CRWD’s website. The draft 2013 annual reports are available on CRWD’s website.

The June 18th Board meeting serves as CRWD’s annual public meeting. CRWD staff will provide a brief presentation of our stormwater management accomplishments and accept comments from the public.

Any comments received at the meeting or in writing will be considered and if appropriate, incorporated into the annual report.

Action Requested Approve the Stormwater Pollution Prevention Program Annual Report for 2013 and authorize the Administrator to submit the report to Minnesota Pollution Control Agency.

enc:

Draft CRWD MS4 Annual Report for 2013

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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

MS4 Annual Report for 2013 Municipal Separate Storm Sewer Systems (MS4s) Reporting period January 1, 2013 to December 31, 2013 Due June 30, 2014 Doc Type: Permitting Annual Report

Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit (permit). If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this form additional explanation and/or information may be referenced in an attachment. This form has limitations and provides only a snap shot of your compliance with the conditions in the permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information.

Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk (*) are required fields (these fields also have a red border), and must be completed before the form will send. A manual confirmation e-mail will be sent in response to electronic submissions. If you do not receive an e-mail confirmation within two business days, please contact the program staff below. (If the submit button does work for you, you can save a copy of the form to a location on your computer where you will easily be able to retrieve it. You will then have to attach the form separately to an e-mail once you are within your Internet mail.)

If you have further questions, please contact one of these MPCA staff members (toll-free 800-657-3864): · · · · ·

Scott Fox Claudia Hochstein Cole Landgraf Dan Miller Rachel Stangl

651-757-2368 651-757-2881 651-757-2880 651-757-2246 651-757-2879

scott.fox@state.mn.us claudia.hochstein@state.mn.us cole.landgraf@state.mn.us daniel.miller@state.mn.us rachel.stangl@state.mn.us

General Contact Information (*Required fields) *Name of MS4:

*Contact name: Anna Eleria

Capitol Region Watershed District

*Mailing address:

1410 Energy Park Drive, Suite 4

*City: Saint Paul

*State: MN

*Phone (including area code):

*Zip code: 55108

*E-mail: anna@capitolregionwd.org

651-644-8888

Minimum Control Measure 1: Public Education and Outreach [V.G.1] (*Required fields) A.

The permit requires each permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided (enter “0” if the method was not used or “NA” if the data does not exist): Media type

Number of media

Number of times published

Circulation/ Audience

Example: Brochures: Brochures:

3 different brochures 1 brochure

published 5 times 4 times

about 10,000 1,200

Newsletter:

1

3 times

2,100

Posters:

1 1

8 times 1 time

300,000

Radio ads:

1

33 times

2,770,000

Television ads:

1

167 times

2,110,000

Newspaper articles: Utility bill inserts:

Cable Access Channel: Other:

Press Releases

1

4 times

6,500

Other:

Doorhangers

1

2

150

Other:

Facebook

91 posts

1 time for each post

13,052

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B.

*Do you use a website as a tool to distribute stormwater educational materials?

Yes

No

Yes

No

Yes

No

What is the URL: capitolregionwd.org C.

If you answered yes in question B. above, do you track hits to the site?

How many hits were to the stormwater page?:

D.

*Did you hold stormwater related events, presentations to schools or other such activities?

If yes, describe:

E.

*Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM): MCM 1:

Yes

No

MCM 4:

Yes

No

MCM 2:

Yes

No

MCM 5:

Yes

No

MCM 3:

Yes

No

MCM 6:

Yes

No

F.

*Have you developed partnerships with other MS4s, watershed districts, local or state governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1?

G.

List those entities with which you have partnered to meet the requirements of this MCM and describe the nature of the agreement(s). Attach a separate sheet if necessary:

Yes

No

Saint Paul, local district planning councils, Watershed Partners, Blue Thumb and nonprofit organizations. Please see attached report for more information.

H.

*Have you developed methods to assess the effectiveness of your public education/outreach program?

Yes

No

If yes, describe:

Minimum Control Measure 2: Public Participation/Involvement [V.G.2] (*Required fields) A.

The permit requires you to hold at least one public meeting per year addressing the Stormwater Pollution Prevention Program. You must hold the public meeting prior to submittal to the Commissioner of the annual report. [Part V.G.1.e.]

B.

*Did you hold a public meeting to present accomplishments and to discuss your Stormwater Pollution Prevention Program (SWPPP)?

Yes

No

If no, explain:

06/18/2014

C.

*What was the date of the public meeting:

D.

*How many citizens attended specifically for stormwater (excluding board/council members and staff/hired consultants)?

E.

*Was the public meeting a stand-alone meeting for stormwater or was it combined with some other function (City Council meeting, other public event, etc.)?

Stand-alone Combined

F.

*Each permittee must solicit and consider input from the public prior to submittal of the annual report. Did you receive written and/or oral input on your SWPPP? [Part V.G.2.b.1-3]

Yes

No

G.

*Have you revised your SWPPP in response to written or oral comments received from the public since the last annual reporting cycle? [Part V.G.2.c]

Yes

No

If yes, describe. Attach a separate sheet if necessary:

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Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] (*Required fields) The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure.

A.

*Did you update your storm sewer system map?

Yes

No

If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updated/added: In 2013, CRWD prepared a draft online mapping tool of its storm sewer system for internal use. The on-line mapping tools provides descriptions, as-built plans, if available, and other information of each section of the storm sewer system. This tool enhances the previous static GIS map and organizes the information about CRWD's MS4. The map should be finalized and available internally by summer 2014.

Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a] B.

*Have you modified the format in which the map is available?

C.

If yes, indicate the new format:

Hardcopy only

GIS system

Yes

No

CAD

Other system: Online GIS mapping tool D.

*Did you inspect for illicit discharges during the reporting year?

Yes

No

E.

If you answered yes in question D. above, did you identify any illicit discharges?

Yes

No

F.

If you answered yes in question E. above, how many illicit discharges were detected during the reporting period?

Yes

No

G.

If you answered yes in question E. above, did the illicit discharge result in an enforcement action?

2

If yes, what type of enforcement action(s) was taken (check all that apply): Verbal warning

Notice of violation

Other (describe):

Outside of MS4

Fines

Criminal action

Civil penalties

Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] (*Required fields) The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.]

A.

The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter “0” if the method was not used or “NA” if the data does not exist).

Check all that apply.

Enforcement mechanism

Number of actions

412 402

Verbal warnings

#

Notice of violation

#

Administrative orders

#

Stop-work orders

#

Fines

#

Forfeit of security of bond money

#

Withholding of certificate of occupancy

#

Criminal actions

#

0

Civil penalties

#

0

Other:

#

3 0

B.

*Have you developed written procedures for site inspections?

Yes

No

C.

*Have you developed written procedures for site enforcement?

Yes

No

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D.

*Identify the number of active construction sites greater than an acre in your jurisdiction during the 2013 calendar year:

28

E.

*On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)?

Biweekly and after rain

F.

*How many inspectors, at any time, did you have available to verify erosion and sediment control 4 compliance at construction sites during the reporting period?

Minimum Control Measure 5: Post-construction Stormwater Management in New Development and Redevelopment [V.G.5] (*Required fields) The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure.

Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008.

A.

*Have you established design standards for stormwater treatment BMPs installed as a result of post-construction requirements?

Yes

No

B.

*Have you developed procedures for site plan review which incorporate consideration of water quality impacts?

Yes

No

C.

*How many projects have you reviewed during the reporting period to ensure adequate longterm operation and maintenance of permanent stormwater treatment BMPs installed as a result of post-construction requirements? [Part V.G.5.b.and Part V.G.5.c].

Yes

No

D.

*Do plan reviewers use a checklist when reviewing plans?

E.

*How are you funding the long-term operation and maintenance of your stormwater management system? (Check all that apply) Grants Stormwater utility fee Taxes

2

Other:

Minimum Control Measure 6: Pollution Prevention/Good Housekeeping for Municipal Operations [V.G.6] (*Required fields) The permit requires each permittee to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance.

A.

*The permit requires each permittee to inspect annually all structural pollution control devices, such as trap manholes, grit chambers, sumps, floatable skimmers and traps, separators, and other small settling or filtering devices [Part V.G.6.b.2)]

B.

*Did you inspect all structural pollution control devices during the reporting period?

Yes

No

C.

*Have you developed an alternate inspection frequency for any structural pollution control devices? [V.G.6.b.7)]

Yes

No

*Indicate the total number of structural pollution control devices for which you have developed and alternative inspection frequency: D.

*Indicate the total number of structural pollution control devices (for example-grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during the reporting period, and calculate the percent inspected. Enter “0” if your MS4 does not contain structural pollution control devices or none were inspected. Enter “NA” if the data does not exist: *Total number

9

*Structural pollution control devices: E.

*Number inspected

*Percentage

9

100

*Did you repair, replace, or maintain any structural pollution control devices?

www.pca.state.mn.us • wq-strm4-06 • 12/19/13

651-296-6300

•

800-657-3864

•

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Yes

•

No

Available in alternative formats Page 4 of 5

F.

*For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected during the reporting period. Enter “0” if your MS4 does not contain BMPs or none were inspected. Enter “NA” if the data does not exist: Structure/Facility type

*Total number

*Number inspected

*Percentage

1

100

1

*Outfalls to receiving waters: *Sediment basins/ponds: *Total

4

4

100

5

5

100

G.

Of the BMPs inspected in F.. above, did you include any privately owned BMPs in that number?

H.

If yes in G.. above, how many:

Yes

■ No

Section 7: Impaired Waters Review (*Required fields) The permit requires any permittee whose MS4 discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D].

A.

*Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list?

Yes

No

B.

*Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)?

Yes

No

Yes

No

If yes, indicate for which TMDL:

Como Lake TMDL

Section 8: Additional SWPPP Issues (*Required fields) A.

*Did you make a change to any BMPs or measurable goals in your SWPPP since your last report? [Part VI.D.3.]

B.

If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary) CRWD has updated its SWPPP as required for the reissuance of the MS4 Phase II permit late last year. The SWPPP includes new BMPs and associated measurable goals for the six MCMs. The new BMPs include education and outreach efforts targeting Southeast Asian communities and residents and businesses along the Green Line light rail corridor, enhanced efforts to identify and eliminate illicit discharges, development of database for permitting, monitoring and BMPs, and Como Lake TMDL specific goals.

C.

*Did you rely on any other entities (MS4 permittees, consultants, or contractors) to implement any portion of your SWPPP? [Part VI.D.4.]

If yes, please identify them and list activities they assisted with:

Yes

No

City of Saint Paul, consultants and contractors to assist with the inspection, minor maintenance and major repairs of the storm sewer interceptor. CRWD is also working with the Cities of Saint Paul, Roseville and Falcon Heights and Ramsey County on the implementation plan for the Como Lake TMDL.

Owner or Operator Certification (*Required fields) The person with overall administrative responsibility for SWPPP implementation and permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). *Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). *Name of certifying official: *Title:

*Date: (mm/dd/yyyy)

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June 21, 2014 Board Meeting V. Action Item A) Approve Minutes of June 4, 2014 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, June 4, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance Joe Collins Shirley Reider Seitu Jones Mary Texer Mike Thienes

B)

Staff Present Mark Doneux, CRWD Michelle Sylvander, CRWD Nate Zwontizer, CRWD Anna Eleria, CRWD Britta Suppes, CRWD Bob Fossum, CRWD

Public Attendees

Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. Administrator Doneux requested to add V. Action item E. Approve Agreement with Barr Engineering for District 6 Natural Resource Inventory.

Motion 14-114: Approve the June 4, 2014 Agenda with the addition of Action item E. Texer/Reider Unanimously approved II.

Public Comments – For Items not on the Agenda There were no public comments.

III.

Permit Applications and Program Updates There was no update.

IV.

Special Reports.

A. 2013 Lakes Monitoring Report, Britta Suppes

Ms. Suppes reviewed the 2013 Lakes Monitoring Report. For the first time this year, there are two monitoring reports: Stormwater Monitoring Report and Lakes Monitoring Report. The presentation reviewed the CRWD Monitoring Program, Monitoring Sites, Climatological Results, Lakes Results, Summary of 2013 data, Recommendations for 2014, application of lakes monitoring data.

Ms. Suppes reviewed the goals of the monitoring program are to: identify problem areas, quantify subwatershed runoff pollutant loadings, evaluate effectiveness of BMPs, provide data to calibrate hydrologic, hydraulic, and water quality models and to promote understanding of District water resources and water quality.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Ms. Suppes reviewed the 2013 Climatological results. On June 21, 2013 an intense storm measured 1.13 inches of rain in 15 minutes, with a total of 2.85 inches in 24 hour period. This storm accounted for twenty five percent of the annual rain fall. The 2013 results showed record high precipitation in the May and June followed by very low precipitation in July and August.

Data is collected from five lakes in CRWD: Como, McCarrons, Loeb, Crosby and Little Crosby. Lakes must meet standard for TP and either secchi or chlorophyll-a to be considered unimpaired. Como Lake and Crosby Lake did not meet the TP standards in 2013. All the other areas met water quality standards. A new lake grading system for 2014 will give the lakes a letter grade from “A” to “F”. “A” will represent a full recreational use capability and “F” to represent extremely poor water quality with little to no recreational use.

Ms. Suppes reviewed the typical lake food chain with top to bottom control. The typical lake food chain consists of piscivourus fish feeding on planktivourus fish which feeds on zooplankton, the zooplankton feed on algae which feeds off the nutrients and aquatic plants. In 2014 monitoring will include more information on fish with data collected by the DNR. Every five years the DNR collects information on fish populations. This additional information will be used to help review bottom up control of the lakes ecosystems.

The Board of Managers thanked Ms. Suppes for her presentation.

Motion 14-115: Approve the 2013 Stormwater Monitoring Report Texer/Jones Unanimously approved V.

Action Items A)

AR:

Approve Minutes of the May 21, 2014 Regular Meeting (Sylvander)

Motion 14-116: Approve Minutes of the May 21, 2014 Regular Meeting.

Reider/Texer Unanimously approved B)

AR:

Approve TBI Work Order No.7 for Barr Engineering for 5-year TBI Inspection (Eleria)

Ms. Eleria reviewed that CRWD conducted the last inspection of nearly the entire length of the Trout Brook Storm Sewer Interceptor (TBI) in June 2007. The purpose of the inspection was to assess the condition of TBI, identify defects such as cracks, holes and infiltration, and recommend sections to repair. This inspection served as the basis for the 10-year TBI capital improvement plan (CIP) that was developed by CRWD’s engineer, TKDA, in 2009. The 10-year CIP calls for a thorough inspection of TBI every five years to proactively identify and address any problems.

CRWD staff requested that Barr Engineering prepare a draft work order for TBI inspection services. The TBI inspection would be performed system-wide with the exception of two locations: TBI Realignment Project area near 35E/Cayuga, which will be inspected in fall 2014 as part of the one-year warranty inspection and TBI near Maryland Avenue, which was inspected in spring 2013 as part of MnDOT’s Maryland Ave. Bridge Project.

Anticipated to occur over approximately 15 days, Barr will visually inspect the interior of TBI for invert integrity, settlement, sediment, cracks, voids and other defects. Barr will prepare a final report summarizing the Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

inspection findings, highlight changes in conditions from previous inspections, rate the condition of TBI sections and provide recommendations for future repairs.

The estimated cost for the TBI inspection is $86,410. As a point of comparison, the 2007 TBI Inspection and CIP by TKDA cost approximately $63,400. CRWD budgeted $146,560 in 2014 for TBI inspection and maintenance related activities. Barr has added a safety team to be on hand at some of the inspection locations.

Motion 14-117: Approve TBI Work Order No. 7 for Barr Engineering in an amount not to exceed $86,410; and authorize the Administrator to execute work order amendments in the amount not to exceed $8,640.

Reider/Jones Unanimously approved C)

AR:

Approve Comment Period for TBI MS4 Permit Annual Report (Eleria)

As a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is required to prepare and submit an annual report of activities and accomplishments associated with its stormwater pollution prevention program (SWPPP) by June 30th to MN Pollution Control Agency (MPCA). CRWD must solicit public comment on the MS4 annual report and hold an annual public meeting to present the SWPPP activities and accomplishments made each year.

Ms. Eleria reviewed that CRWD staff has summarized CRWD’s stormwater management activities and accomplishments in 2013. CRWD staff propose that the public comment period on CRWD’s 2013 SWPPP work start in early June and end on June 27th and the public meeting for presenting the draft report occur at the second Board meeting in June. Announcements of the public comment period and public meeting will be published in the Saint Paul Pioneer Press and CRWD’s website. The draft 2013 annual reports will be available on CRWD’s website.

Motion 14-118: Authorize public comment period on CRWD’s draft MS4 Annual Report for 2013; and approve the second June Board meeting as the public meeting date for the annual report.

Reider/Jones Unanimously approved D)

AR:

Award Contract for Lake McCarrons Vegetation Harvesting (Zwonitzer)

Mr. Zwonitzer reviewed that in early May, CRWD was notified by the business manager of Midwest Weed Harvesting that the business was being sold and they would not be honoring 2014 contracts. In response, CRWD quickly developed a request for quotes and sent it to all 27 companies on the DNR’s list of approved mechanical vegetation harvesting companies. Only one company, J&N Weed Harvesting, provided an estimate for the full project outlined in the RFQ. J&N Weed Harvesting is located in North Dakota and has several other contracts in the Twin Cities area. Their proposal includes $754.84 to increase insurance coverage for two rounds of harvesting. The first harvesting will take place the week of June 23rd depending on weather.

Motion 14-119: Authorize the Board President and Administrator to execute an Agreement for the 2014 Lake McCarrons Vegetation Harvesting Project with J&N Weed Harvesting not to exceed $32,766.04; subject to the review and approval of the Ramsey County Attorney, and authorize Administrator to execute change orders not to exceed $5,000.

Thienes/Texer Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Unanimously approved E)

AR:

Agreement with Barr Engineering for District 6 Natural Resource Inventory (Zwonitzer)

Mr. Zwonitzer reviewed that CRWD has been working with the City of St. Paul to include natural resource planning as part of the City’s small area planning process. The goal is to identify priority resource for protection and/or restoration. The natural resource inventory will also help to document current resource conditions so we can better address issues with redevelopment or property owner conflicts. A portion of District 6 was selected as a pilot area for the approach of developing a natural resource inventory (NRI) that could be included in a future small area plan.

In April CRWD requested proposals for the NRI from four consulting firms. All of the firms provided similar scopes and costs. Barr Engineering included a planner with experience doing similar small area plans as part of their project team, and ultimately they were the preferred consultant by CRWD and the City. While reviewing the proposal, CRWD staff and City staff decided to expand the boundary east to Interstate 35E in order to include additional resources and cover a larger area of District 6. This nearly doubled the study area. Barr Engineering’s estimate increased from $17,900 to $27,410, which requires CRWD Board authorization. This project would be funded from 325-Wetland, Stream, and Ecosystem Restoration (2014 budget $76,320).

Motion 14-120: Authorize the Board President and Administrator to execute an Agreement for the District 6 Natural Resource Inventory with Barr Engineering not to exceed $27,410; subject to the review and approval of the Ramsey County Attorney.

Reider/Texer Unanimously approved VI.

Unfinished Business A)

FI: Highland Ravine Update (Eleria)

Ms. Eleria reported that a late July start date is anticipated.

B)

FI: Curtiss Pond Improvement Project (Fossum)

Mr. Fossum gave an update on the Curtiss Pond Improvement Project. The bidding for the Curtiss Pond Improvement Project closed with eleven bids submitted. Viet submitted a very competitive bid. The park has flooded twice so far this year. The project would not begin until after the State Fair. A request for awarding the bid will be presented at one of the next two Board meetings.

C)

FI:

City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

Administrator Doneux stated that the City of St. Paul has completed a Volume Reduction Plan. The District has three main issues with the plan: 1) CRWD has not been involved in the plan, 2) the focus is on large underground gray infrastructure and, 3) no reference to public right of way. Administrator Doneux has requested a meeting with Wes Saunders-Pearce, Ann Webber and Bruce Elder.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

D)

FI:

Green Line Grand Opening, June 14th (Doneux)

Administrator Doneux reviewed the Grand Opening planned for the Green Line light rail. The Green Line opens on Saturday, June 14th. The District will be sharing a table with Center for Global Environmental Education near the Hamline Avenue Station from 9:00am to 4:00pm. Managers were invited to attend.

E) FI:

2014 MAWD Summer Tour (Doneux)

Administrator Doneux noted the MAWD summer tour is scheduled for June 18th thru June 20th. The summer tour will be in Stillwater, MN. Staff have been invited to join the Thursday evening dinner and boat cruise on the St. Croix River. Managers Mary Texer and Mike Thienes plan to attend as well.

VII.

General Information

A) Administrator’s Report Administrator Approved or Executed Agreements Consultant Services Agreement with Applied Environmental Services for consultation on the Districts Safety Program - $4,500.

Grant Agreement with Great River School for BMP design and construction- $110,000.

Master Agreement for Arbitrage Monitoring Services between Ehlers and CRWD. Board Approved or Executed Agreements Consultant Services Agreement with DTZ Real Estate - $26,100.

Grant Agreement with Saint Paul Public Schools for design and construction of BMPs at Chelsea Heights Elementary - $16,534.

Consultant Services Agreement with Geosyntec Consultants for potential OptiRTC as part of the Upper Villa Park Project - $67,043.

General updates including recent and upcoming meetings and events The Arlington-Rice RSVP boulevard garden planting event will be Saturday, May 31, 2014. Staff will coordinate the event with help from Great River Greening and District Six Planning Council.

Nominations for Blooming Saint Paul Award are being accepted through June 27, 2014. This is the second year the CRWD has sponsored the Clean Water Award category that recognizes projects that demonstrate stormwater runoff reduction, pollution prevention or water reuse.

1.) Upcoming events and meetings A) The Annual CAC tour is Wednesday June 11, 2014 from 5:30 - 9:00 pm. There is no CAC meeting in June. The tour will be of the Trout Brook Valley area. Managers Shirley Reider, Joe Collins, Mary Texer and Seitu Jones plan to attend as well.

B) Next Board meeting is Wednesday June 18, 2014 from 6:00 – 8:00 pm.

C) Administrator Doneux has been asked to speak at the St. Paul Port Authority. Additional information will be mailed out.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

D) The meeting dates for the month of July will be July 9th and July 23rd.

E) The Landlord is currently reviewing an offer to renew the lease with an allowance for a slight office remodel.

VIII. Adjournment Motion 14-121: Adjournment of the June 4, 2014 Regular Board Meeting at 7:15 p.m.

Texer/Jones Unanimously Approved Respectfully submitted, Michelle Sylvander

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

June 18, 2014 Board Meeting V. Action Items – B) Accounts Payable & Budget Update (Sylvander)

DATE: June 12, 2014 TO: CRWD Board of Managers FROM: Michelle Sylvander, Office Manager RE: May 2014 Accounts Payable/Receivable and Administrative/Program Budget Report _________________________________________________________________________________ Background Enclosed are the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the Month of May 2014.

Issues Summary of Accounts Payable/Receivable Report: Accounts Payable Accounts Receivable

$ 194,440.75 $ 15,026.00

Summary of Preliminary Budget Report: Administrative Budget Program Budget Project Budget Capital Improvement Budget TOTAL

$ 64,133.59 $ 78,846.56 $ 13,022.08 $ 36,438.52 $ 192,440.75

A refund check of $2,000.00 has been issued to JW Moore, Inc. for permitting fee. The project was not approved by the City of Roseville Council. The permit is not an expense to the District so the Accounts Payable report shows a total of $194,440.75 and the Budget summary shows $192,440.75.

Request Action Approve May 2014 Accounts Payable/Receivable and May Budget Report and direct Treasurer and Board President to endorse and disperse checks for these payments. enc:

May 2014 Accounts Payable/Receivable May 2014 Preliminary Budget Report

W:\02 Budget and Finance\Board Memos\Board Memos 2014\BD Memo AP Budget Report 6.12.2014.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

CAPITOL REGION WATERSHED DISTRICT

Project/Program:

2014 BUDGET REPORT

2014 Budget

OPERATIONS ADMINISTRATION

Administrative Budget 200-Administration 201-Groundwater

PROGRAMS

207-Rulemaking/Rule Revisions

419,800.00

419,800.00

80,081.00

80,081.00

64,133.59 -

7,950.00

7,950.00

837.27

Balance of Budget Remaining

YTD Expenditures 280,509.58 1,505.28

139,290.42

% of Budget Expended 66.82%

80,081.00

0.00%

6,444.72

18.93%

28,650.00

28,650.00

447.04

2,848.74

25,801.26

9.94%

177,482.00

18,116.03

67,604.09

109,877.91

38.09%

210-Stewardship Grants

210,152.00

210,152.00

9,415.83

55,337.70

154,814.30

26.33%

211-Monitoring and Data Collection

489,802.00

489,802.00

38,090.83

264,038.77

225,763.23

53.91%

220-Education/Outreach

224,530.00

224,530.00

8,557.84

82,491.55

142,038.45

36.74%

225-Technical Resources & Information Sharing

48,080.00

48,080.00

1,082.52

13,973.95

34,106.05

29.06%

228-Future Trends: Research & Positioning

98,000.00

98,000.00

-

230-Geogrpahic Information Systems (GIS)

71,490.00

71,490.00

42.10

28,140.00 1,464,357.00

0.00

0.00%

63,377.83

11.35%

2,257.10

15,498.81

12,641.19

55.08%

78,846.56

511,411.06

952,945.94

34.92%

39,169.00

39,169.00

-

20,920.00

20,920.00

-

185,594.00

185,594.00

30,000.00

30,000.00

313-Loeb Lake Subwatershed

8,112.17

98,000.00

28,140.00

301-Shoreline & Streambank Maintenance

310-Lake McCarron's Subwatershed

-

1,464,357.00

300-Administration

305-Como Lake Subwatershed PROJECTS

Current Month Expenditures

177,482.00

PROGRAM TOTAL

39,169.00

0.00%

8,000.00

-

12,920.00

38.24%

2,090.04

6,537.78

179,056.22

3.52%

1,778.18

4,851.07

25,148.93

16.17%

11,920.00

11,920.00

315-Trout Brook Subwatershed

219,230.00

219,230.00

317-Crosby Lake Subwatershed

11,920.00

11,920.00

325-Wetland, Stream and Ecosystem Restoration-Planning

76,320.00

76,320.00

1,796.39

4,413.47

330-Mississippi River Subwatershed

107,398.00

107,398.00

886.23

7,844.43

99,553.57

7.30%

PROJECTS TOTAL

702,471.00

702,471.00

13,022.08

63,424.10

639,046.90

9.03%

$2,586,628.00

$156,002.23

$855,344.74

$1,731,283.26

33.07%

TOTAL OPERATIONS BUDGET Capital Improvement Project

401-Shoreline Restoration Fund CAPITAL IMPROVEMENT

2014 Amended Budget

208-Permitting

240-Safety Program

$2,586,628.00

2014 Budget

0.00 $0.00 2014 Budget Transfers/ Amendments

2014 Amended Budget

6,471.24

31,777.35

-

Current Month Expenditures

-

0.00% 14.49%

11,920.00

0.00%

71,906.53

5.78%

Balance of Budget Remaining

YTD Expenditures

48,380.00 599,620.00

15,078.16

44,657.62

554,962.38

7.45%

410- Lake McCarron's BMP Fund

67,700.00

67,700.00

5,842.92

18,696.65

49,003.35

27.62%

415-Trout Brook BMP's

35,400.00

35,400.00

2,477.38

26,251.98

9,148.02

74.16%

417-Crosby Lake BMP

45,600.00

45,600.00

7,549.62

23,615.27

21,984.73

51.79%

0.00

0.00

71.99

272.10

151,920.00

151,920.00

-

-

76,520.00

76,520.00

-

440-Special Projects and Grants

539,510.00

539,510.00

490-Debt Services

372,000.00

372,000.00

425-Wetland, Stream and Ecosystem Restoration - Implementation 430-Mississippi River Subwatersheds BMP's

Fund Balances

$1,936,650.00

$0.00

$1,936,650.00

Unaudited Fund Balance @ 12/31/13

2014 Fund Balance Transfers

Unaudited Fund Balance @ 01/01/14

5,418.45 $36,438.52

2014 YTD Revenue

-

48,380.00

% of Budget Expended

48,380.00

420-Other BMP Fund

-

11,920.00 187,452.65

599,620.00

405-Como BMP Fund

TOTAL CAPITAL IMPROVEMENT PROGRAM

FUND BALANCES

2014 Budget Transfers/ Amendments

REPORT DATE: 6/12/2014

(272.10)

0.00%

0.00%

151,920.00

0.00%

12,485.83

64,034.17

16.32%

211,805.40

327,704.60

39.26%

139,530.91

232,469.09

37.51%

$477,315.76

$1,459,334.24

24.65%

Current Month Expenditures

YTD Expenditures

Unaudited Fund Balance @ 05/31/14

Operations

1,865,627.00

-

1,865,627.00

19,449.82

156,002.23

855,344.74

Capital Improvement

4,305,873.00

-

4,305,873.00

48,708.31

36,438.52

477,315.76

1,029,732.08 3,877,265.55

TOTAL FUND BALANCE:

$6,171,500.00

$0.00

$6,171,500.00

$68,158.13

$192,440.75

$1,332,660.50

$4,906,997.63

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

Invoice #

Description

Amount

06/01/14

Al's Coffee

820 Decatur Ave. North Golden Valley, MN 55427

05/28/14

Al's Coffee

820 Decatur Ave. North Golden Valley, MN 55427

05/22/14

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23620944.05-40

TBI Engineering Services

$2,474.40

Barr Engineering

4700 West 77th Street Minneapolis MN 55435-4803

23620944.09-29

Trout Brook Realignment from I-35E to Cayuga

$1,606.50

05/22/14

34420

Oasis Filter Cooler

125597

Coffee

Check #

G/L Code

---

101-14970-4210

Office Supplies

15953

101-14970-4210

Office Supplies

---

315-14550-4470

Engineering Expense

15954

415-12815-4470

Engineering Expense

---

$224.52

$235.28 --$4,080.90

G/L Description

$995.70

15955

$51.75

$51.75

15956

101-14970-4040

Employee Benefits

Relocate signal wires related to TBI Storm Sewer Relocation

$392.22

$392.22

15957

41512815-4510

Construction Expense

Fire Extinguisher Training 5/6/14, Fall Protection 5/6/2014 Personal Protective Equipment 5/6/14

$770.00

$770.00

15958

240-14390-4430

Consultants

$5,200.00

$5,200.00

15959

211-14200-4635

Equipment Lease/Purchase

1410 Energy Park Dr St. Paul MN 55108

05/29/14

Benefit Extras, Inc.

P.O. Box 1815 Burnsville, MN 55337

05/13/14

BNSF

3115 Solutions Center Chicago, IL 60677-3001

05/14/14

Century College

3300 Century Avenue North White Bear Lake, MN 55110-1842

05/16/14

City of St. Paul

Office of Financial Services 15 W. Kellogg Blvd., Suite 700 St. Paul, MN 55102

1671

Vehicle Rental 1/1/2014-4/1/2014

06/02/14

Computer Revolution

2335 Fairview Ave. North Roseville, MN 55113-2724

4296

Monthly IT Service Fee -

05/22/14

Computer Revolution

2335 Fairview Ave. North Roseville, MN 55113-2724

8505

Annual Share File License

06/04/14

Computer Revolution

2335 Fairview Ave. North Roseville, MN 55113-2724

8663

05/22/14

Computer Revolution

2335 Fairview Ave. North Roseville, MN 55113-2724

06/03/14

Easy Picker Golf Products

06/06/14

Easy Picker Golf Products

May Expense Report

Monthly Administration Plan

543261

Total

$995.70

Elizabeth Beckman

90094651

6/18/14

220-14275-4210 $844.13 220-14250-4210 $12.28 220-14265-4210 $91.17 208-14000-4635 $14.44 210-14141-4635 $14.44 220-14275-4635 $9.62 315-14550-4635 $9.62

05/29/14

Expense Report

$10.76

Report Date

Supplies/Equipment Lease-Purchase

$990.90

---

---

101-14970-4620

Equipment Maintenance

$1,367.98

---

---

101-14970-4250

Telecommunications

Think Vision Monitors - Lindsay

$123.20

---

---

101-14970-4610 $61.60 220-14250-4610 $61.60

Equipment Purchase/Rental/Lease

8500

Think Vision Monitors - 2

$246.39

15960

211-14200-4610 $123.19 208-14000-4610 $123.20

Equipment Purchase/Rental/Lease

415 Leonard Blvd. N. Lehigh Acres, FL 33971

63931-IN

Como Golf Course - rope

$149.27

---

305-12432-4530

Maintenance

415 Leonard Blvd. N. Lehigh Acres, FL 33971

64093-IN

Como Golf Course - rope

$740.07

15961

305-12432-4530

Maintenance

Employee Expense

Equipment Lease/Purchase

$2,728.47

---

$889.34

May Expense Report

$119.72

$119.72

15962

210-14140-4330 $12.60 220-14275-4330 $13.60 315-14550-4330 $30.28 315-14570-4330 $14.56 330-14620-4330 $12.32 330-14624-4330 $6.72 415-12815-4330 $4.48 415-14818-4330 $3.92 417-14801-4330 $10.08 440-14910-4330 $11.16

1087003

2013 Ford Edge Lease - June

$535.81

$535.81

15963

208-14000-4635 $160.74 210-14141-4635 $160.74 220-14275-4635 $107.16 315-14550-4635 $107.15

1714385

Curtiss Pond Design & Construction Project

$650.00

$650.00

15964

405-13700-4470

Engineering Expense

Cost Share - Well Sealing

$500.00

$500.00

15965

201-14130-4510

Construction Expense

July Health & Dental Benefits

$10,907.77

$10,907.77

15966

Various

Monthly Accounting for May

$6,844.27

$6,844.27

15967

101-14970-4440

Accounting Expense

$11,446.00

$11,446.00

15968

405-13700-4470

Engineering Expense

05/30/14

Anna Eleria

1410 Energy Park Dr St. Paul MN 55108

05/28/14

Ford Motor Credit Company, LLC

New Address: Ford Credit Dept. 67-434 P.O. Box 67000 Detroit, MI 48267-0434

05/20/14

Geosyntec

900 Broken Sound Pkwy, Suite 200 Boca Raton, FL 33487-2775

05/13/14

Don Goedken

1480 Applewood Court W, #313 Roseville, MN 55113

06/04/14

Health Partners

NW 3600 PO Box 1450 Minneapolis, MN 55485-3600

48270893

05/31/14

HLB

4810 White Bear Parkway White Bear Lake, MN 55110

150415044

05/19/14

Houston Engineering Inc.

1401 21st Ave. N. Fargo, ND 58102

Expense Report

Well Sealing

20074

Curtiss Pond Design & Construction Project

Employee Benefits

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

05/16/14

IECA

3401 Quebec Street, Suite 3500 Denver, CO 80207

05/11/14

Integra

P.O. Box 2966 Milwaukee, WI 53201-2966

05/31/14

Forrest Kelley

1259 Avon St. N. St. Paul, MN 55117

Invoice #

Description

Amount

Report Date

6/18/14

Total

Check #

G/L Code

G/L Description

2014-49140

Membership Renewal

$170.00

$170.00

15969

101-14970-4260

Dues & Publications

12008030

Montly Phone service

$561.54

$561.54

15970

101-14970-4320

Utilities

Monthly Office Cleaning

$600.00

$600.00

15971

101-14970-4320

Utilities

May Cleaning

$542.48

$542.48

15972

210-14140-4210 $100.00 220-14250-4210 $417.48 101-14970-4210 $25.00

$15,127.00

$15,127.00

15973

101-14970-4290

Insurance & Bonds

$451.37

$451.37

15974

101-14970-4610

Equipment Purchase/Rental/Lease

HP contract 5/18/2014-06/17/2014

$21.04

$21.04

15975

101-14970-4610

Equipment Purchase/Rental/Lease

Office Supplies and Monitoring Supplies

$50.53

$50.53

15976

101-14970-4210 $35.49 211-14200-4210 $15.04

Employee Benefits - July

$592.11

$592.11

15977

various

Coffee for RSVP planting

$80.00

$80.00

15978

210-14143-4210

Office Supplies

Rainbarrel Reimbursement

$40.00

$40.00

15979

210-14143-4710

Grants/Cost-Share/Partner Funding

$2,000.00

$2,000.00

15980

208-14014-3400

Permit Refund

Batteries

$177.71

$177.71

15981

211-14200-4210

Office Supplies

Batteries

$514.08

---

---

211-14200-4210

Office Supplies

RM363478

Credit

($20.00)

---

---

211-14200.4210

Office Supplies

RC 377567

Credit

($60.00)

15982

211-14200-4210

Office Supplies

05/28/14

C Lanphear Design

3715 45th Avenue South Minneapolis, MN 55406

05/20/14

League of MN Cities Insurance Trust

C/O Berkley Risk Admin. Co. LLC P.O. Box 581517 Minneapolis, MN 55458-1517

05/16/14

Marco

P.O. Box 790448 St. Louise, MO 63179-0448

05/16/14

Marco

NW 7128, P.O. Box 1450 Minneapolis, MN 55485-7128

1971860

05/24/14

Menards

Capitol One Commercial P.O. Box 5219 Carol Stream, IL 60197-5219

May Menards

05/16/14

Metlife

New Address: Small Business Center P.O. Box 804466 Kansas City, Missouri 64180-4466

05/31/14

Minnesota Smoothies & More

1702 Lexington Avenue N. Roseville, MN 55113

05/30/14

James Mogen

1931 Lincoln Avenue St. Paul, MN 55105

05/16/14

J.W. Moore, Inc.

714 Pennington Place Vadnais Heights, MN 55127

05/09/14

MSC

Dept. CH 0075 Palatine, IL 60055-0075

30728394

05/22/14

Norther Battery

P.O. Box 1222 LaCrosse, WI 54602-1222

1385530

07/18/13

Norther Battery

P.O. Box 1222 LaCrosse, WI 54602-1222

12/30/13

Norther Battery

P.O. Box 1222 LaCrosse, WI 54602-1222

05/29/14

Corey Poland

1410 Energy Park Dr St. Paul MN 55108

05/19/14

Ramsey County - Attorney

90 Plato Blvd. W P.O. Box 64097 St. Paul, MN 55164-0097

04/11/14

Sentry Systems, Inc.

4463 White Bear Parkway, Suite 106 White Bear Lake, MN 55110

06/01/14

Slate Holdco LLC

4678 World Parkway Circle St. Louis, MO 63134

05/19/14

SRF Consulting Group, Inc.

One Carlson Parkway North, Suite 150 Minneapolis, MN 55447-4443

05/24/14

Staples

05/17/14

Staples

0514-01

46906

253808034

21761

10019

Expense Report

Annual Report, CAC Packet, RSVP postcards, business cards, Stewardship Grant panels

Municipality Annual Pay Plan

Konica Minolta Copier contract

Refund Permit Fee - Farrington Estates

Expense Report - May

$434.08

211-14200-4330 - $15.28 4330 - $6.72

Office Supplies

Office Supplies

Employee Benefits

208-14000-

$22.00

$22.00

15983

$2,778.78

$2,778.78

15984

101-14970-4420

Legal Services

$112.85

$112.85

15985

101-14970-4320

Utilities

Office Rent - July

$6,131.85

$6,131.85

15986

101-14970-4220

Office/District Facility Lease/Rent

07896.00-10

Lake McCarrons SW BMP CWP

$4,125.83

$4,125.83

15987

410-12751-4470

Engineering Expense

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8029970824

Office Supplies

$60.76

---

---

101-14970-4210 $123.17 101-14970-4610 -$62.41

Office Supplies/Rental

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8029895460

Office Supplies

$121.69

---

---

101-14970-4210 $38.33 210-14143-4210 $20.95 101-14970-4610 $62.41

Office Supplies/Rental

Atty 4724

Attorney Services - April 2014

688627

Secuirty Monitoring Services

Rent

Employee Expense

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

Invoice #

Description

Amount

05/10/14

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

05/03/14

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8029714403

05/29/14

Michelle Sylvander

6593 Albert Ct. Lino Lakes, MN 55038

Expense Report

05/12/14

Tech Sales Co.

311 West 44th Street Minneapolis, MN 55409

318658

Monitoring Equipment

$2,863.12

06/06/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

85522

Sage 100 Training Pack

$190.00

06/06/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

85523

Sage 100 set up consulting

$112.50

05/29/14

US Bank

P.O. Box 790408 St. Louis, MO 63179-0408

06/10/14

Lindsay VanPatten

1410 Energy Park Dr St. Paul MN 55108

05/10/14

Walters

P.O. Box 67 Circle Pines, MN 55014

Report Date

6/18/14

Total

Check #

G/L Code

---

101-14970-4210

Office Supplies

G/L Description

8029812257

Office Supplies

$20.88

Office Supplies

$239.17

$442.50

15988

101-14970-4210

Office Supplies

May Expense Report

$132.25

$132.25

15989

101-14970-4210

Office Supplies

$2,863.12

15990

211-14200-4610

Equipment Purchase/Rental/Lease

---

101-14970-4280

Training & Education

15991

101-14970-4430

Consultants

May

Expense Report 754291

Intermedia.net $408.71, Lynda.com $25.00, Amazon $63.91 (Mag. File holders), WalMart (Cards) $25.95, Amazon (Laptop stand) $48.64, Radio Shack $13.90, Survey Monkey $24.00

---

---

$302.50

101-14970-4620 $408.71 101-14970-4280 $25.00 101-14970-4210 $103.76 220-14250-4210 $48.64 220-14250-4260 $24.00

$610.11

$610.11

15992

May Expense Report

$57.52

$57.52

15993

210-14143-4330

Staff Expense

Trash/Recycling - May

$58.58

$58.58

15994

101-14970-4320

Utilities

208-14099-4470 $168.69 208-07002-4470 $80.00 208-07011-4470 $400.00 208-07015-4470 $80.00 208-08007-4470 $160.00 208-08016-4470 $160.00 208-10014-4470 $160.00 208-11004-4470 $160.00 208-11027-4470 $160.00 208-12011-4470 $264.00 208-12022-4470 $200.00 208-14012-4470 $364.80 208-14013-4470 $478.40 208-14015-4470 $600.00 208-14016-4470 $645.60 208-14017-4470 $501.60

Supplies/Maintenance/Training

05/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11402122

Permit Engineering

$4,583.09

---

---

05/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11402121

Permit Program

$1,242.00

---

---

208-13027-4470

Engineering Expense

05/22/14

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11402120

Highland Ravine

$4,331.30

$10,156.39

15995

417-12801-4470

Engineering Expense

06/02/14

Xcel Energy

P.O. Box 9477 Minneapolis, MN 55484

414538662

May 2014 Electrical Service

$442.13

$442.13

15996

101-14970-4320

Utilities

06/11/14

Blue Stem Heritage Group

857 Great Oaks Trail Paul, MN 55127

6/10/2014

Speaking Engagement

$100.00

$100.00

15997

101-14970-4410

Contract Persnnel

06/11/14

MAWD

540 Diffley Road Paul, MN 55123

Annual Tour

$630.00

$630.00

15998

101-14970-4280

Training & Education

St. St.

Annual Tour

Engineering Expense

Approved for Payment: 6/18/2014 $194,440.75

RECEIPTS

$194,440.75

Michael Thienes, Treasurer

Date

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name Vendor Name

05/20/14

TA Schifsky & Sons, Inc.

05/20/14

Knutson Construction

05/28/14

Staff Apparel

Vendor Address

Invoice #

Description Description

Vendor Address 2370 East Highway 36 North St. Paul, MN 55109 7515 Wayzata Blvd.

Minneapolis, MN 55426

Mueller Bies Surety Fee Hazelden Surety Employee portion of apparel allowance

Report Date

6/18/14

Total

Check #

G/L Code

Check #

G/L Code

$1,000.00

75517

208-14015

$13,900.00

315477

208-14005

Amount Check Amount

$126.00

TOTAL

$15,026.00

Sage Software

$3,051.09

101-14970-4210

OUTSTANDING INVOICES/CREDITS 03/17/14

Techware

17850 Kenwood Trail, Suite 216 Lakeville, MN 55044

03/11/14

Pitney Bowes

Purchase Power

05/19/14

Houston Engineering

1401 21st Ave. N. Fargo, ND 58102

85335

38926275 20103

Credit for returned ink cart.

BMP Database Hosting & Maintenance

$3,051.09

($0.92)

($0.92)

$4,911.50

$4,911.50

Only paid 1/2 - balance when installed Credit for items returned from old meter, moved $53.00 to postage credit remains of .92 Nate needs to verify information, Nate contacted Houston to let them know payment will be late.

G/L Description G/L Description

June 18, 2014 V. Action Items-C) Award Bid for Curtiss Pond Improvement Project (Fossum)

DATE: TO: FROM: RE:

June 12, 2014 CRWD Board of Managers Bob Fossum, Water Resource Program Manager Award Bid for Curtiss Pond Improvement Project

Background In 2011, the City of Falcon Heights requested the District’s assistance in determining the causes and identifying possible solutions to mitigate the flooding at Curtiss Field. In 2012 the District completed the Curtiss Pond Improvement Project Feasibility Study. The study recommended a project to increase the stormwater storage and infiltration area within the park. During 2013 and early 2014 the District completed final design of the project. At the April 16, 2014 Board meeting, the Managers authorized bidding of the project and approved a cooperative construction agreement with Falcon Heights.

Issues Bids for the Curtiss Pond Improvement Project were opened on Friday, May 9, 2014. The lowest apparent responsible bidder was Veit & Company, Inc. The full bid results are enclosed. Houston Engineering has determined that Veit & Company, Inc. is the lowest, responsible, qualified bidder per the bidding documents for the project.

CRWD staff have reviewed the costs associated with the bid alternates with Falcon Heights and recommend accepting both bid alternate 1 and 2. Staff will review the recommendation with the Board.

Requested Action 1) Award the base bid and alternates 1 and 2 for the Curtiss Pond Improvement Project to Veit & Company, Inc. for an amount not to exceed $329,692.84.

2) Authorize the Board President and Administrator to execute a Notice of Award and an Agreement with Veit & Company, Inc for the Curtiss Pond Improvement Project subject to the review and approval of the Ramsey County Attorney. Authorize Administrator to execute change orders not to exceed $33,000 in aggregate. enc:

Bid Opening Results for the Curtiss Pond Improvement Project, May 9, 2014 Engineer’s review/recommendation for Curtiss Pond Improvement Project, dated May 16, 2014

W:\06 Projects\Curtis Field\Bidding, Contracting\Brd Memo, Curtiss Pond Bid Award 06-12-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Curtiss Pond Improvement Project, Bid Opening May 9, 2014, 10:00 am Bidder

Bid Bond Total Base Bid

Bid Alternate 1

Bid Alternate 2

Base only

Base + Alt 1

Base + Alt 2

Base + Alt 1 & 2

Landwehr Construction, Inc.

X

$380,042.80

$9,646.00

$5,419.20

$380,042.80

$389,688.80

$385,462.00

$395,108.00

Eureka Construction, Inc.

X

$409,383.23

$10,602.00

$5,254.15

$409,383.23

$419,985.23

$414,637.38

$425,239.38

Veit & Company, Inc.

X

$315,608.89

$10,323.00

$3,760.95

$315,608.89

$325,931.89

$319,369.84

$329,692.84

Carl Bolander and Sons Co.

X

$504,703.50

$10,602.00

$4,689.50

$504,703.50

$515,305.50

$509,393.00

$519,995.00

Lametti and Sons, Inc.

X

$432,700.00

$9,855.00

$3,222.00

$432,700.00

$442,555.00

$435,922.00

$445,777.00

Forest Lake Contracting, Inc.

X

$434,348.00

$11,874.00

$4,557.00

$434,348.00

$446,222.00

$438,905.00

$450,779.00

Cobalt Contracting, Inc.

X

$560,935.00

$12,918.00

$16,234.00

$560,935.00

$573,853.00

$577,169.00

$590,087.00

Sunram Construction, Inc.

X

$396,551.00

$14,415.00

$3,065.60

$396,551.00

$410,966.00

$399,616.60

$414,031.60

New Look Contracting, Inc.

X

$352,439.75

$13,290.00

$4,875.00

$352,439.75

$365,729.75

$357,314.75

$370,604.75

Urban Companies, LLC

X

$435,696.00

$13,440.00

$6,300.00

$435,696.00

$449,136.00

$441,996.00

$455,436.00

Minger Construction, Inc.

X

$347,011.30

$10,938.00

$2,846.75

$347,011.30

$357,949.30

$349,858.05

$360,796.05

$417,120.55

$7,020.00

$4,856.20

$417,120.55

$424,140.55

$421,976.75

$428,996.75

Engineer's Est. of Cost (April 1, 2014)

External Memorandum

To: Bob Fossum, Program Manager

From:

Greg Bowles, P.E.

Date: May 16, 2014

Subject: Curtiss Pond Improvement Project Bid Summary and Recommendation

The purpose of this memorandum is to summarize the bids received for the Curtiss Pond Improvement Project and to provide our recommendation for award of the construction contract. The bid process followed accepted practices as generally defined within MS 103D.811 Bids for Construction and MS 471.345 Uniform Municipal Contracting Law. The CRWD initiated the bid process by placing advertisements in the St. Paul Pioneer Press and a commercial service (i.e., Quest Construction Data Network or QuestCDN) for a 3-week period which began on April 18, 2014. The requirements for bidding were defined within the Specifications/Bid Package for Curtiss Pond Improvement Project.

A planholder list was maintained by Houston Engineering, Inc. and made publically available through our corporate web page and QuestCDN. A total of 24 bid packages were sold of which 11 bidders submitted proposals. One addendum was issued during the bid process.

The bid documents directed that sealed bids were to be delivered to the CRWD by 10:00 AM on May 9, 2014 at which time bids were opened and read aloud. The engineer’s Opinion of Probable Construct Cost for the base bid including 10% contingency is $417,120.55. The following table summarizes the bids received. There were mathematical errors corrected for some of the following bids. These corrected bids are marked with a single asterisk (*) if the error was in the base bid and double asterisks (**) if the error was in the alternatives. The bids are ranked according to total amount for base bid.

Rank 1 2 3 4 5 6 7 8 9 10 11

Contractor Veit & Company, Inc. Minger Construction, Inc. New Look Contracting, Inc. Landwehr Construction, Inc. Sunram Construction, Inc. Eureka Construction Lametti and Sons, Inc. Forest Lake Contracting, Inc. Urban Companies, LLC Carl Bolander and Sons, Inc. Cobalt Contracting Inc.

Total Base Bid

Total Alternative 1 Bid

Total Alternative 2 Bid

$315,608.89 $347,011.30 $352,439.75 $380,042.80* $396,551.00 $409,383.23 $432,700.00 $434,348.00 $435,696.00* $504,703.50 560,935.00

$10,323.00 $10,938.00 $13,290.00 $9,636.00** $14,415.00 $10,602.00 $9,855.00 $11,874.00 $13,440.00 $10,602.00 $12,918.00

$3,760.95 $2,846.75** $4,875.00 $5,419.20 $3,065.60 $5,254.15 $3,222.00 $4,557.00 $6,300.00** $4,689.50 $16,234.00**

* Error in base bid price. Corrected price shown. ** Error in bid alternatives price. Corrected price shown.

6901 E Fish Lake Rd Ste 140 Maple Grove MN 55369  Ph. 763.493.4522  Fax 763.493.5572

 Page 1 of 2

The bids were reviewed for completeness and accuracy. The lowest responsible bidder is Veit & Company, Inc, located at 14000 Veit Place, Rogers, Minnesota. The total base bid amount for Veit and Company, Inc. is $315,608.89. Veit & Company, Inc. did acknowledge the one addendum.

Based upon the fact that Veit & Company, Inc. is the lowest responsible bidder, their bid is less than the Opinion of Probable Construction Cost including contingencies developed by the District Engineer, they have provided all the necessary documentation including the necessary bid bond as required within the bid documents, and the District has worked with Veit & Company, Inc. in the past and is confident of their ability to execute the project, we recommend award of the Curtiss Pond Improvement Project to Veit & Company, Inc. in the amount of $315,608.89 which is the total base bid cost.

We also reviewed the bid price provided by Veit & Companies, Inc. for alternative 1 and 2 and feel the cost is reasonable in comparison to the other bid prices.

The Notice of Award can be issued following your concurrence with our recommendation and the Boards approval to award the contract.

ď Ź Page 2 of 2

DATE: TO: FROM: RE:

June 12, 2014 CRWD Board of Managers and Staff Mark Doneux, Administrator June 18, 2014 Administrator’s Report

Administrator Approved or Executed Agreements Stewardship Grant for one rain garden at 1503 Hamline Avenue North - $1394.14.

Board Approved or Executed Agreements Work Order No. 7 to Agreement with Barr Engineering for a system-wide NASSCO inspection of the Trout Brook Storm Sewer Interceptor - $86,410.

Amendment No. 5 to Consultant Services Agreement with Wenck Associates for additional design and engineering work for the Highland Ravine Stabilization and Restoration Project - $149,911 total.

General updates including recent and upcoming meetings and events Thirty five boulevard rain gardens were planted on May 31 in partnership with Saint Paul’s RSVP program and Great River Greening.

Nominations for Blooming Saint Paul Award are being accepted through June 27, 2014. This is the second year the CRWD has sponsored the Clean Water Award category that recognizes projects that demonstrate stormwater runoff reduction, pollution prevention or water reuse.

CRWD hired temporary Water Resource Technician, Jim Rudolph who will be working with the Monitoring team through August 2014.

Over 1,000 people attended the Landscape Revival Native Plant Market and Expo on Saturday, June 7. CRWD has supported the event for three years and managed the promotion of the event.

Staff will be participating in the Green Line Opening Ceremony at Union Depot the morning of Saturday, June 14 and tabling at the Hamline Station location throughout the day.

Mark Doneux will participate in the grand opening of the HUB at Beacon Bluff with Saint Paul Port Authority on Friday, June 20, from 2:30 – 4:00 pm.

The Annual MAWD Summer Tour takes place June 18-20.

1.) Upcoming events and meetings A) Next Board meeting is Wednesday July 9, 2014 from 6:00 – 8:00 pm.

B) Next CAC meeting is Wednesday July 16, 2014 from 7:00 – 9:00 pm.

2.) Project and Program Updates Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Community Capacity Assessment: Mae Davenport and her researchers are finishing the first phase of interviews with community members adjacent to the Green Line and on Saint Paul’s East Side. Preliminary results of the interviews will be complete in September, and Mae and her team will gather the Project Advisory Team to discuss findings.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 6-18-14.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

You’re Invite d Please Join Saint Paul City Council President

Kathy Lantry City Council Member

Dan Bostrom And other community, local, regional and state dignitaries In Celebrating the Grand Opening of the

The HUB

“An Educational Streetscape” 3-4:30 p.m. Friday, June 20, 2014

In the Saint Paul Port Authority’s Beacon Bluff Business Center at the corner of East Seventh Street and Minnehaha Avenue, Saint Paul, MN (Parking provided in front of Building 21 at 777 N. Forest Street) (Refreshments provided at the event)

...Then stay for the "Night Out on East 7th” fest 5-8 PM