March 6 board packet

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Tuesday, March 6, 2018 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA Materials Enclosed

I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A)

Permit 16-025 Snelling-Midway Permit Approval Renewal Request (Kelley)

IV.

Special Reports – Strategic and Watershed Management Planning, Mark Doneux

V.

Action Items A) AR: Approve Minutes of the February 21, 2018 Regular Meeting (Sylvander) B) Approve Contract Amendment with JE Dunn for Construction Services and a Contract Amendment with MSR Design for Construction Administration Services for the 595 Aldine Renovation Project (Doneux)

VI.

Unfinished Business A) Trout Brook Nature Sanctuary Lift Station (Fossum)

VII.

General Information A) Board of Manager’s Updates B) Administrator’s Report

VIII. Next Meetings A) Wednesday, March 14, 2018 CAC Meeting B) Wednesday, March 21, 2018 Regular Board Meeting IX.

Adjournment

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District

March 6, 2018 III. Permits A) 16-025 Snelling-Midway Permit Renewal

March 1st, 2018 CRWD Board of Managers Forrest Kelley, PE Permit Renewal for 16-025 Snelling-Midway

DATE: TO: FROM: RE: Background

The Stormwater Management permit for 16-025 Snelling-Midway was approved on March 15, 2017.

Permit approvals are good for one year if project has not commenced. The applicant has requested a renewal of the permit approval Issues Over the past 6 months, the MN United FC Design Team, City of St. Paul, and CRWD have been meeting to finalize the details of the comprehensive stormwater management approach for the entire 35acre development. This has been a collaborative effort to provide a design the meets the needs of all parties. Final City comments were submitted to the Design Team on February 23rd. Staff expect the final plans to address comments will be received in the coming weeks, and hope to formally issue the Stormwater Management permit sometime in March.

Staff recommend approval of the renewal request.

Requested Action Approve permit renewal for 16-025 Snelling-Midway to expire March 15, 2019

W:\07 Programs\Permitting\2016\16-025 Snelling Midway\Brd Memo Renewal request 16-025 Snelling Midway.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

March 7, 2018 Board Meeting V. Action Item A) Approve Minutes of February 21, 2018 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, February 21, 2018, 6:00 p.m. at the office of CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING MINUTES I.

A)

Call to Order of Regular Meeting (President Joe Collins)

Managers Joe Collins Seitu Jones Shirley Reider Rick Sanders Mary Texer

B)

Staff Present Mark Doneux, CRWD Anna Eleria, CRWD Bob Fossum, CRWD Forrest Kelley, CRWD Paul Zisla, Ramsey County Attorney

Public Attendees Brett Hussong, City of St. Paul Aaron Dysart, City of St. Paul Wes Saunders-Pearce, City of St. Paul Walt Eshenaur, SRF Pat Cavanaugh, CAC Guest

Review, Amendments and Approval of the Agenda

President Collins asked for any additions or changes to the agenda. Administrator Doneux provided Managers with an amended agenda.

Motion 18-018: Approve the Agenda of February 7, 2018 with amended change.

Reider/Texer Unanimously Approved II.

Public Comment – For Items not on the Agenda

No Comments made.

III.

Permit Applications and Program Updates

No permits.

IV.

Special Reports A) Victoria Park Stormwater Feature Feasibility Study (Brett Hussong, City of St. Paul)

Mr. Fossum introduced Mr. Brett Hussong and Mr. Aaron Dysart from the City of St. Paul. In 2014, the City of St. Paul adopted the Victoria Park Master Plan which included water features to be the centerpiece of the park. At the February 1, 2017 Board Meeting, the managers approved funding for the Victoria Park Stormwater Feature Preliminary Design Project for an amount not to exceed $75,000. In discussions with City Parks staff it was agreed Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

that completing the preliminary design of the stormwater/water feature ahead of the design of the remainder of the planning park improvements would be the best design approach.

Mr. Hussong is the landscape designer for the City of St. Paul Parks and Recreation Department. Mr. Dysart is the City’s artist-in-residence. Mr. Hussong reviewed the concept design and project analysis for the Victoria Park Stormwater Feature Feasibility Study. The public was invited to the Special Report portion of the Board meeting to hear about the study. Mr. Fossum explained how the feature will receive runoff from the streets and oxygenate the stormwater by recirculating it through the park. There are multiple opportunities proposed for giving the public an opportunity to interact with treated stormwater. Mr. Hussong explained that the City of St. Paul is looking for additional funding through state, local, or grant funding. Managers thanked Mr. Hussong for his presentation.

Manager Jones appreciates that a staff artist is involved in the project.

B) Saint Paul City Accelerator (Wes Saunders-Pearce, City of St. Paul) Ms. Eleria introduced Mr. Wes Saunders-Pearce. Mr. Wes Saunders-Pearce reviewed that the City of St. Paul was selected as one of four cohorts for the City Accelerator’s Infrastructure Finance cohort. A special initiative of Living Cities, a national non-profit organization, the purpose of the cohort is to guide cities in exploring and developing cutting-edge funding and financing model for capital projects. The initiative is also designed to help cities build capacity to develop cross-departmental, partnership-based solutions to infrastructure funding challenges. Mr. Saunders-Pearce reviewed how efforts through this initiative is resulting in the development of a fair and equitable stormwater funding mechanism for the comprehensive stormwater management system at the Snelling-Midway Redevelopment Site.

Administrator Doneux requested that the Board of Managers approve a letter of intent to the City of St. Paul to express support for cooperative maintenance agreement of the Snelling Midway Project.

Motion 18-019: Approve letter of Intent to the City of St. Paul to express support for the cooperative maintenance agreement of the Snelling Midway Project.

Texer/Reider Unanimously approved V.

Action Items A)

AR:

Approve Minutes of the February 7, 2018 Regular Meeting (Sylvander).

Motion 18-020: Approve Minutes of the February 7, 2018 Regular Meeting.

Jones/Texer Unanimously approved B)

AR:

Approve Accounts Payable/Receivables for January 2018 (Sylvander)

Motion 18-021: Approve January 2018 Accounts Payable/Receivable and January Budget Report, direct Manager and Board President to endorse and disperse checks for these payments.

Reider/Texer Unanimously approved Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

C)

AR:

Approve Rescheduling of the March 7th Board of Managers Regular Meeting (Doneux)

Administrator explained that the MAWD Legislative Breakfast is scheduled for March 7th and recommended the Managers move the meeting to Tuesday, March 6th. Manager Texer requested that Ms. Sylvander register the managers for the Legislative Breakfast. Administrator Doneux will have Ms. Sylvander email the managers with the event schedule.

Motion 18-022: Approve the Board of Managers Regular meeting be rescheduled to Tuesday, March 6th, 2018.

Reider/Texer Unanimously approved D)

AR:

Approve Consultant Selection for the Como Lake Management Plan (Fossum)

Mr. Fossum reviewed that in 2015 CRWD completed a Mid-Term Watershed Management Plan Review.

Recommendation 10 was: “The primary focus for management of Como Lake should remain on reducing watershed loading but a greater emphasis should be placed on in-lake management practices/techniques.”

During the 2016 CRWD and City of St. Paul Directors Meeting, a goal of de-listing Como Lake and improving its water quality was agreed to by both agencies.

In May 2016 the Board approved a two-phased approach to developing an in-lake management plan for Como Lake, which included: 1) Phase 1—Water Quality Drivers Analysis, and 2) Phase 2—In-Lake Management Plan Development. Phase 1 was recently completed in 2017 and the final report was reviewed and accepted by the Board at the December 20, 2017 meeting. At the same meeting, the Board expressed support for CRWD staff to move forward on Phase 2; however, instead of developing a plan solely focused on in-lake management in Como Lake, it was determined that a comprehensive lake management plan should be developed that includes both watershed and in-lake management implementation strategies.

Staff distributed an RFQ to solicit Statements of Qualifications (SOQs) for consultant services for the development of the Como Lake Management Plan from: Barr Engineering, LimnoTech, RESPEC, and Wenck Associates. A review committee of City Staff (Wes Saunders-Pearce) and District Staff (Britta Belden, Anna Eleria, Bob Fossum, and Forrest Kelley) met to review the SOQs and determine a recommended firm.

Motion 18-023: Approve the selection of LimnoTech for the 2018 Como Lake Management Plan, and direct staff to develop a detailed scope and budget for approval by the Board of Managers.

Texer/Reider Unanimously approved E)

AR:

Trout Brook Lift Station Update (Fossum and Eleria)

Mr. Fossum explained that the Trout Brook Lift Station project is currently under construction. The contractor working in the tunnel reported a large crack and void that likely needs to be repaired. Barr Engineering is designing the repairs, which will be shared with the contractor to obtain a cost estimate. President Collins asked Mr. Fossum if he had any idea on how much the repairs will cost. Mr. Fossum replied that he will have a better idea by the end of next week.

Motion 18-024: Authorize Administrator to approve and reimburse the City for the cost of emergency repairs in the Trout Brook Storm Sewer Interceptor Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Reider/Texer Unanimously approved VI.

Unfinished Business A) TBI Easement Project Update (Zisla & Eleria)

Ms. Eleria introduced Mr. Zisla, attorney with the Ramsey County Attorney’s Office. In 2017, CRWD and Ramsey County Attorney’s Office staff, with assistance from Barr Engineering, have identified the parcels where additional land and easement rights for the Trout Brook Storm Sewer Interceptor (TBI) are needed and then prioritized parcels based on several factors including future, planned repair work. The TBI easement issues include sections of TBI with no easement, only 20-foot easements for sections of TBI when a 40-foot easement is desirable, easement boundaries not matching the actual location of TBI, no recorded deed or other recorded documentation of the easements, and all TBI easements in the name of previous owner, City of Saint Paul or Metropolitan Council.

CRWD’s attorney has prepared an outline of steps for acquiring additional easement rights and land needed for maintenance, repair and access of TBI. CRWD will need specialized expertise to work with affected property owners including an appraisal consultant and acquisition agent. CRWD staff will solicit request for qualifications for these two areas of expertise later this month and anticipates seeking Board approval of two firms in early April.

No Action was requested.

B) 2018 Rule Revision Update (Kelley) Mr. Kelley reviewed that CRWD and Ramsey-Washington Metro Watershed District (RWMWD) last amended the rules in 2015. As part of the ongoing Joint Rules Technical Advisory Committee (TAC), and to ensure an equitable and effective permit program, the Districts are committed to periodically review and discuss concerns or issues encountered during implementation of District rules.

CRWD and RWMWD staff met in December of 2017 to discuss potential regulatory topics to consider for rule amendments in 2018. In addition to reviewing a number of administrative updates to ensure consistency with CRWD’s MS4 permit and the upcoming NPDES Construction General Permit re-issue, the significant rule changes being considered: • • • •

Increase the maximum volume credit to 2.5 inches over the impervious areas (current 2-inch cap and 2.002inch filtration requirement has caused some compliance issues) Review cost data for linear projects to determine need for cost cap adjustment (currently $30,000/acre since 2008) Review submittal requirements and allow for electronic applications Include provisions for Regional Compliance or Campus Plans

No Action was taken.

C) CRWD History Study Update (Doneux) Administrator Doneux and Ms. Cavanaugh provided an update on the CRWD History Project. Ms. Cavanaugh has completed phase one of the history project by collecting oral history interviews. The information from the Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

interviews provided guidance for continuation of the project. Ms. Cavanaugh reviewed the next steps in phase two include writing a summary of information provided. A final phase includes partnering with the Blue Stem Group to prepare a report with pictures. The final report is expected to be complete for CRWD’s 20th Anniversary.

No Action was taken.

VII. A)

General Information

Board of Managers Updates

President Collins explained that the Administrator Doneux’s review will be done after the March 21st meeting.

President Collins has requested that Administrator Doneux provide a year in review for the Managers.

VIII. A) B) C)

Next Meetings

Wednesday, March 7, 2018 Regular Board Meeting rescheduled to March 6th Wednesday, March 14, 2018 CAC Meeting, Manager Jones will attend Wednesday, March 21, 2018 Regular Board Meeting IX.

Adjournment

Motion 18-025: Adjournment of the February 21, 2018 Regular Board Meeting at 8:12 p.m.

Texer/Reider Unanimously Approved Respectfully submitted, Michelle Sylvander W:\04 Board of Managers\Minutes\2018\February 21, 2018, Board Meeting DRAFT.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

DATE: TO: FROM: RE:

March 6, 2018 V. Action Items B) Approve Contract Amendment with JE Dunn for Construction Services and a Contract Amendment with MSR Design for Construction Administration Services for the 595 Aldine Renovation Project (Doneux)

March 2, 2018 Board of Managers Mark Doneux, Administrator Approve Contract Amendment with JE Dunn for Construction Services and a Contract Amendment with MSR Design for Construction Administration Services for the 595 Aldine Renovation Project

Background CRWD solicited construction manager services for the renovation of our property at 595 Aldine Street for use as the CRWD office building. CRWD and approved selection of JE Dunn as the Construction Manager (“CM”) and entered into a construction manager at risk agreement for the Project. CRWD also selected MSR Design as our architect for this project.

Issues Pursuant to the Construction Mangers Agreement, the CM will provide services in accordance with this plans and specification, and the terms and conditions of Agreement using AIA A133 SP, including AIA A201 – 2009 SP. Pursuant to the Agreement, CRWD and JE Dunn will now amend the Agreement to establish a Guaranteed Maximum Price. As agreed by CRWD and JE Dunn, the Guaranteed Maximum Price is an amount that the Contract Sum shall not exceed. The Contract Sum consists of the Construction Manager’s Fee plus the Cost of the Work. JE Dunn’s Guaranteed Maximum Price is $7,310,00. This is consistent with the estimate at the end of the Design Development Phase. The overall total project budget remains at $10,777,428. MSR Design has submitted a final fee proposal of $347,067 for bidding and permit assistance as well as construction administration. Staff will review the overall project and JE Dunn fee with the Board of Managers.

Action Requested 1) Authorize Administrator to execute a contract amendment with JE Dunn for Construction Manager at Risk Services for the CRWD Office Renovation Project, at a Guaranteed Maximum Price of $7,310,000 subject to the review and approval of the Ramsey County Attorney.

2) Approve Contract Amendment with MSR Design for Construction Administration Services for the 595 Aldine Renovation Project in an amount not to exceed $347,067.

3) Authorize Administrator to execute necessary work orders and agreements for testing, contingency and owner installed building elements consistent with the Overall Project Budget. enc:

Overall Project Budget – March 2, 2018

W:\01 Administration\Facility Management\595 Aldine\Building Program\MSR Design\Project Delivery\Board Memo - Contract Amendment Construction Manager 3-2-18.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

595 ALDINE REDEVELOPMENT PROJECT BUDGET 3/2/2018 BUILDING COSTS

Category

Brownfield

Design

Expense Item

2017 Cost

Property Acquisition Engineering Vapor Intrusion Mitigation System Impacted Soil Removal Contingency Abatement Abatement Contingency Brownfield Subtotal Schematic Design Design Development

$ 1,350,000 $ 100,000

Construction Documents

6

Construction Mgr Pre-Con Fee Bidding & Negotiation Construction Administration Contingency

5

2018 Cost

$ $

50,000 100,000

Design Cost1,2

777,428 10,000,000 10,777,428

250,000 110,611 285,626

$ $ $

250,000 110,611 285,626

TOTAL EXPENSES

$

10,777,428

$

355,339

$

360,727

$

355,339

15,000 20,660 118,930 75,126 981,292 997,955 552,088

$ $ $ $ $ $ $

15,000 20,660 147,600 26,930 961,766 1,020,196 553,906

$ $ $ $ $

347,067 1,114,639

$ $ $ $ $ $ $

15,000 20,660 147,600 934,836 918,176 553,906

3,670,917 1,451,426

$ $

3,912,289 1,512,335

$ $

3,912,289 1,512,335

Property Acquisition a Taxable Market Value

$ $

Annual Property Taxes

$ $

350,000 110,611 285,626

$ $ $

350,000 110,611 285,626

$ $ $

$

326,040

$

355,339

20,660 147,600 26,930 917,467 882,458 510,024

$ $ $ $ $ $ $

3,190,837 1,366,542

$ $

5,000

$ $ $ $

10,000 20,660 147,600 26,930

$ $

1,020,196 553,906

$ $ $ $ $ $

$ $

3,912,289 1,512,335

$ $

Fee CM Contingency CRWD Contingency

$ $ $

$ $ $

$

4

CRWD Funds Bonding TOTAL

1,350,000 150,000 100,000

124,369

7,310,000

$ 349,936 $ 200,000 $

175,000

$ $ $

349,936 200,000

349,936 200,000

$ $ $

288,360 $ 297,493 $ $

Permits & Insurance Technology Art(Kinetic Sculpture, Metal Art & west wall) Monitoring

$ $ $

60,000

$ $ $

160,646 100,000 130,000

$ $ $

60,000

$ $ $

60,000

$ $ $

50,000

$ $ $

60,000

$

-

$

100,000

$

-

$

-

$

-

$

-

Education and Outreach (Kidzibitz) Research Owner paid inspections

$ $

60,000 -

$ $

150,000 100,000

$ $

60,000 -

$ $

60,000 -

$ $ $

50,000 25,000

$ $

60,000 -

$ $ $ $ $

397,000 8,065,662 150,000

$ $ $ $

7,276,360 150,000

$ $ $

18,000 397,000 7,541,005 150,000

$ $ $ $ $

397,000 8,065,662 150,000

$ $ $ $ $

357,789 7,967,789 165,000

$ $ $

397,000 7,963,642 150,000

$

8,695,221 $ 10,043,827 Difference btwn. SD and DD % Difference

Unresolved Alternates Furnishings

7

Construction Subtotal $ LEED Certification (In Design Fees) $ Financing

-

TOTAL2 $ 2,082,207

1

Total cost includes property acquisition, brownfield, design and construction subtotals, LEED certification and financing costs.

Costs highlighted in red are eligible for bonding.

3 Total redevelopment area equals 17,789 square feet.

4 Now built into Sitework, Garage, Building Core & Shell and Interiors Cost Estimate 5 MJD Estimate - Not know until accepted contract with CM at Risk 6 Based on 10/16/16 MSR Proposal 7 Based on 10/17/17 JE DUNN Final 50% DD Estimate Alternates 2

W:\01 Administration\Facility Management\595 Aldine\Financing\[Overall Project Budget.xlsx]2-26-18 GMP

$ $ $

$ 333,619 $ $

$ $ $ $

4

Amount

959,785 150,000 100,000

$ $ $

$

Revenue Source

$ $ $

1,350,000 150,000 200,000

230,970

Eligible Tax-Exempt Bonding Items

$ 1,350,000 $ 130,000 Moved to JED Moved to JED $ 25,000 $ 25,000 $ 180,000 $ 111,350 $ 295,495

$ $ $

$

GMP Phase

100% Design Development Cost

1,350,000 150,000 200,000

110,611 285,626

Sitework Garage Building Core & Shell Interiors JE Dunn Construction Subtotal

50% Design Development Cost

$ $ $

$ $

Design Subtotal Construction

Schematic

FUNDING SOURCES

10,372,297 $ 328,470 $ 3.3%

10,777,428 $ 733,601 $ 7.3%

$

10,777,428 $ 0 0.0% Diff between DD and GMP

10,258,263

$1,700,000

Rounded Est of Reimburesemnt on closing (2/16/18) INDIVIDUAL PARCEL DATA

b

Sitework Costs Land Area (acres) Impervious Area (sf) 1.1" Volume (cf)

595 Aldine 959,785 1,188,000

$ $

1736 Thomas 390,215 483,000

$ $

38,064 $ 898,160 $

16,762 99,796

$ $

1.16 36033 3303

0.83 31656 2902

a

Based on percentage assessors market value

b

Cost of sitework on Thomas parcel is 10% of total sitework costs.

TOTAL 1,350,000 1,671,000 54,826 997,955 1.99 67689 6205

DATE: TO: FROM: RE:

February 28, 2018 CRWD Board of Managers and Staff Mark Doneux, Administrator February 2018 Administrator’s Report

1) Administrator Approved or Executed Agreements a) Consultant Services Amendment No 1. with Zenman Productions for the 2018 Website Design and Development for an amount not to exceed $65,000. b) Consultant Services Agreement with Silverman for 2018 New Building Photography Project for an amount not to exceed $7,000. c) Consultant Services Agreement with Storyteller for 2018 New Building project media and communications for an amount not to exceed $18,920. d) Consultant Services Agreement with Christine Baeumler for 2018 Artist Consultant Services for an amount not to exceed $12,600. e) Grant Agreement with Wilder Square Cooperative for 2018 design services for an amount not to exceed $1,500.

2) Board Approved Agreements No Manager Approved Agreements in February.

3) General Updates a) MAWD Legislative Briefing and Breakfast, March 7th and 8th b) Watershed Based Funding Convening Meeting, Wednesday, March 14th 4) Past and Upcoming CRWD events and meetings a) Tuesday, March 6, 2018 Board Meeting b) Wednesday March 14, 2018 CAC Meeting W:\04 Board of Managers\Correspondence\Administrator's report 2018\Administrator's Report 2-28-18.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.