Blue Devil Finance Focus | April 2024

...And so is baseball! Join us for Duke ...And so is baseball! Join us for Duke Finance Night at the Durham Bulls Finance Night at the Durham Bulls Athletic Park, May 21st @ 6:35pm! Athletic Park, May 21st @ 6:35pm!

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Join us for Duke Finance Night at the DBAP!

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10 DurhamBullsBaseball EarnedWageAccess

The Earned Wage Access Program is here! Learn more on page 8 and on the Financial Services website.

CheckYourselfCampaign Log on to Duke@Work to ensure your information is up to date.

12 ShoutOuts

QuarterlyBirthdays

Let’s celebrate with our colleagues on their special day. Other notable dates listed.

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WatercoolerConversations

Notable news about our colleagues’ career and personal milestones.

Have a word of praise or kudos to give to someone else? Here it is!

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21 TeamworkTouts

Various team gatherings and volunteer work is featured.

20 EmployeeSpotlight

OrganizationalChanges

Organizational changes in University Operations.

Staff profiles featured quarterly.

MarciadelaTorriente,Managing DirectorofFinancialServices

CassieLewis,OfficeoftheVP

Bryan provided information about a new employee, a career milestone for a colleague, and a picture of a few colleagues’ birthday celebrations

CherylMajor

Cheryl provided several shout outs for a rising star in Corporate Payroll by collecting shout outs that were given to Cheryl about Jordan Clayton

KrystalIngram,Treasury

Michele is our Spotlight Employee this quarter She is being featured in her first solo art exhibition

Tonya provided information about a new employee in her department

JanelleTarpey

Janelle provided information about ASM’s annual tradition: celebrating Mardi Gras

LydiaIwara

Lydia provided the picture of the collage of paintings from the Corporate Payroll office

BillTrofi

Bill provided details on new employees in Procurement, as well as information on teambuilding, social activities within Procurement & Supply Chain

BarbaraHough

Barbara provided details of the Erarned Wage Access Program

Rachel Letterfrom

DearFinanceTeam,

As the vibrant colors of spring start to bloom and warmer weather fills the air, I am pleased to share the latest edition of our quarterly newsletter. With the changing seasons comes a renewed sense of energy and optimism, especially as we see the end of another academic term approaching. I want to extend my heartfelt appreciation to each of you for your continued dedication and hard work, especially during this last month before the campus quiets down for the break.

Inside this newsletter, you will find lots of information meant to support and engage you in your roles within our finance department. From updates on upcoming projects to insightful articles and fun anecdotes, our aim is to provide you with content that is not only helpful but also entertaining. I encourage each of you to take a moment to peruse the contents and explore the valuable resources it offers. Together, let's embrace the spirit of collaboration and innovation as we navigate through this busy period and into the peaceful break that lies ahead.

I hope you all have plans for time off this summer!

RachelSatterfield VP OF FINANCE AND TREASURER

& PARKING INSTRUCTIONS

*Enter Here

Park in the East Parking Deck directly behind the Durham Performing Arts Center. The entrance to the parking deck is on S. Mangum Street.

Walk across the parking lot for Avalara, Pinnacle Bank, and DUMAC and you will see the Diamond View Gate.

A Durham Bulls rep will scan your ticket(s) at the gate.

As shown on the map, walk the short distance to deck 3 and deck 5 (Red Oak and Weldon Mills).

Dinner will begin at 6pm in decks 3 and 5. We will have some traditional seating to sit and watch the game in section 124. However, you can mingle in decks 3 and 5 for the entire game.

The “Check Yourself” Campaign launched by Human Resources may be over but you should still review and update your personal information in Duke@Work if you haven’t yet.

EARNED WAGE ACCESS

TheDukeearnedwageaccessprogramoffersyoutheconvenience andflexibilitytoaccessaportionofyourearnedwagesoutsideof yourregularpaycycle. Lifeisunpredictableandweneverknowwhenwearegoingto encounteranemergencyorincurfinancialburden.Duke’sEWA programletsyoudecidewhenyougetpaidanallowsforgreater controloveryourpersonalfinances.Dukeisproudtohave partneredwithindustryleaderstoofferthisservicethroughboth theDailyPayandWiselyapps.

Additionalinformationregardingtheprogramcanbefoundonthe payrollwebsite: (https://finance.duke.edu/payroll/time/earned-wage-access).

Kudos SHOUTOUTS

WithShout-Outs,youenableallyourteammembersto WithShout-Outs,youenableallyourteammembersto givepositiverecognitiontoeachother soyoucultivatea givepositiverecognitiontoeachother soyoucultivatea

cultureoftrustwithrecognition. cultureoftrustwithrecognition.

By Olivia Holbrook

Jordan Clayton in Corporate Payroll Services “takes the cake” in Shout Outs this quarter!

“Jordan Clayton, is a great employee, who works in the Customer Service Team portion here in Corporate Payroll Services, and who received several great kudos lately and who I feel deserves to be included in our next newsletter.“

First Kudos:

I just had the opportunity to speak with Jordan in payroll. She was most helpful, gave very clear guidance and was super nice! I really appreciated her approach and support! If you do daily huddles with your team or have a forum to recognize your staff, please share this kudos for Jordan.

Second Kudos:

I don’t know who all sees these e-mails, but I want to give a shout out to Jordan! She is AWESOME! All of you are, but she helped me with something today that was a great relief to finish. A big THANK YOU!!

Third Kudos:

I am writing regarding Ms. Jordan Clayton. I just wanted to let you know that she went above and beyond to help me when I felt like I had nowhere else to turn. She was not only helpful but she also followed up with me on everything she was doing to help me. She is very courteous and very professional. You have a remarkable employee there. In my 44 years at Duke I have not had someone to go out of their way to help me solve an issue especially when it was not her job. I will give you details so you will understand how GREAT she is. So the reason why I am writing is to let you know how lucky you are to have an employee like Ms. Clayton. In my 44 years at Duke there aren’t many left like her. She is very knowledgeable, helpful, kind and considerate and you can tell that she wants to help the person that is calling in. It seems like if it is not their job they send you on a wild goose chase at Duke and that is what I was feeling until I got Ms. Clayton. I told her how much I appreciate her kindness and understanding of what I was going through and she was very understanding/caring to my needs. I surely wish more Duke employees were like her. She did not have to go out of her way to help me at all but she did and I felt like she wanted to help me. I feel that Ms. Clayton needs to be recognized or told how valuable she is to Corporate Payroll. She definitely goes ABOVE AND BEYOND to help people.

- Cheryl Major, Corporate Payroll Services

Pictured above: Jordan Clayton

University Cashiering BIRTHDAY CELEBRATIONS

University Cashiering BIRTHDAY CELEBRATIONS

University Cashiering gathered together to celebrate a few quarterly birthdays for January (Tammy Rowsey), February (Kyle Aldred), and March (Bryan Mitchell and Marilyn Mendez).

Happy Birthday!

Pictured from L to R: Tammy Rowsey, Bryan Mitchell, Marilyn Mendez, and Greg Mims

Sayawordaboutyourteam

TEAMWORK TOUTS

BY MELODIE FORD

AN ANNUAL TRADITION IN AN ANNUAL TRADITION IN ADMINISTRATIVE SYSTEMS MANAGEMENT ADMINISTRATIVE SYSTEMS MANAGEMENT

This year, February 13th, could only mean one thing in Administrative Systems Management: Laissez les bons temps rouler! Let the good times roll!

For more than 20 years, ASM has gathered with their SAP colleagues in OIT to celebrate Mardi Gras with a potluck lunch and this year was no different.

Staff sign up to bring their favorite dish and it never disappoints. Red Beans and Rice, Gumbo, Jambalaya and King Cake are menu staples while each year also seems to include something new – and always delicious! ASM retirees are invited to join the festivities and it’s a great opportunity to sit back, relax, catch up and enjoy some good food – really good food. While the purple and green glittery hats, beads and masks didn’t make the move out of their offices at the American Tobacco Campus, the fun and camaraderie remain. Can’t wait until March 4, 2025!

CREATIVITY IN CORPORATE PAYROLL CREATIVITY IN CORPORATE PAYROLL

Check out all the creative employees in the Corporate Payroll office! The collage of artwork was made by the Payroll staff. They did a splendid job of painting and brought them in to be hung on their ‘Payroll Art Wall’.

PROCUREMENT NCAA BASKETBALL BRACKET CHALLENGE PROCUREMENT NCAA BASKETBALL BRACKET CHALLENGE

After a 3 year layoff, Procurement and Supply Chain brought back the NCAA Basketball Bracket Challenge and would like to Congratulate Brittaney Ellis for correctly choosing the Huskies as the national champs and for winning this year’s Bracket Challenge for 23/24! Brittaney had a winning total points of 139 and 43 correct picks for the tournament. For her efforts, Brittaney will receive the BIBBC Championship trophy (pictured), that will be updated, to proudly display in her office and “Bragging Rights” for one year.

Honorable mention to Jesse Alston as runner-up with a total of 138 points and correctly choosing Connecticut as the champs.

PROCUREMENT LEAP DAY LUNCH! PROCUREMENT LEAP DAY LUNCH!

Procurement celebrated Leap Day with a team lunch and also enjoyed a “lily pad leapers” leap day contest thanks to Sherry DeLoach and Jennifer Watson’s creativity

Team members used plastic jumping frogs to “leap” for points and see who could accumulate the most in 60 seconds. Sherry Deloach pic playing game below.

Pictured: BIBBC Championship Trophy Pictured: Brittaney Ellis

Pictured: Leap Frog game

The group was treated to Vonoka Dingle’s world famous Italian Cream Cake as a special treat for the day.

Pictured: Vonoka Dingle with homemade Italian Cream Cake

“SoaringtoNewHeights”

OERAF HOSTS THE 2024 SYMPOSIUM FOR DUKE RESEARCH ADMINISTRATORS

On March 20th, The Office of Education for Research Administration and Finance (OERAF) hosted 530 research administrators from across Duke for a Symposium for Duke Research Administrators. This one-day, annual event allows research administrators to come together for a day of learning This year's event featured a welcome from Dr Jenny Lodge, Vice President for Research and Innovation, and Dr. Geeta Swamy, Associate Vice President for Research, Duke University and Vice Dean for Scientific Integrity, School of Medicine, who both focused on this year's event theme, "Soaring to New Heights" to highlight the accomplishments of research administrators and relate on their role as Duke enters its second hundred years.

In this year's faculty plenary, Dr. Shyni Varghese, a faculty member who holds appointments in both the School of Engineering and the Department of Orthopedics in the School of Medicine, shared her fascinating work focused on developing products that help with many common medical issues. Dr. Brian Sexton, Director of Duke Center for Healthcare Safety and Quality, was the afternoon keynote speaker and shared specific tools and approaches that individuals can employ to prevent burnout and improve their well-being. For the remainder of the day, participants could choose from various concurrent session topics ranging from an S4 Update to effort management best practices to discuss using tools in MyRESEARCHhome to better manage industrysponsored research. For more details or to review recordings of sessions, visit the symposium website.

While the OERAF business unit – Alysha Cieniewicz, Gwen Hall-DiFabio, Katherine Norris, Kim Brock, Kristin Lawrence, and Megan Tirpak – hosts this annual event, it is only possible with support from our partners across Duke, including Finance colleagues. OERAF would like to thank Laura Jensen and Adilbek Madaminov from Accounting Systems Management and Nate Martinez-Wayman and Michelle Rigsbee from the Office of Post Award Administration for their involvement and support. As one attendee shared, "As usual, y'all did a bang-up job! I know the annual symposium is quite an undertaking with lots of cooks in the kitchen. Thanks so much for putting on a good, informative day!"

Watercooler Conversations

CAREERMILESTONES CAREERMILESTONES

Tammy Rowsey celebrated 13 years with Duke University in March. Tammy works in University Cashiering. Congrats to Tammy on this career milestone!

In the day and age of hybrid and work from home schedules, we do not always get the opportunity for those “watercooler conversations.”

Let’s share our stories.

NEWHIRES,TRANSFERS,RETIREES,ANDOPENINGS NEWHIRES,TRANSFERS,RETIREES,ANDOPENINGS

JessicaByrd,StaffSpecialist,joinedtheProcurementstaffonDecember18th. TeresaParkerjoinedtheBursar’sOfficeinUniversityCashieringonJanuary 2nd.

LashedraJohnsontransferred toEmployeeTravelandReimbursementand startedonFebruary5th.

MicheleBroughamstartedinPayrollonFebruary19th.

BrookeBersonjoinedtheSourcingTeaminProcurementinFebruary2024. BrookewillbesupportingGIendoscopyServiceandServiceandMaintenance Agreements.

CarolynFennellwasatemporaryemployeewhobecamefulltimeinPayrollon March11th.

DustinHutchinsonjoinedtheSourcingTeaminProcurementinApril2024. DustinwillbesupportingtheHeartCenterandCardio–ThoracicServices.

RobinFullerhastransferredtotheEmployeeTravel&Reimbursement teamonApril15th.

AbigFinancewelcometothesefolksjoiningourteams!

WEDDING BELLS ARE RINGING IN WEDDING BELLS ARE RINGING IN PPROCUREMENT ROCUREMENT

On February 23rd, Procurement showered Jesse Alston and fiancee’ Victoria with gifts to celebrate their wedding on March 23rd. Congratulations, Jesse and to your better half!

Pictured are: Jesse Alston and fiance’ Victoria

OrganizationalChanges in UNIVERSITYOPERATIONS

In February, Daniel Ennis unveiled significant organizational changes aimed at fostering leadership opportunities internally within Duke.

The focal point of these changes revolves around the restructuring of departments previously overseen by interim Vice President Russell Thompson. Thompson, who led Emergency Management and Business Continuity, Parking and Transportation, and Disability Management System during his interim tenure, will return to his permanent role as Executive Director of Utilities and Engineering Services in Facilities Management by the end of February.

As part of these organizational changes, John Clements has been appointed as Associate Vice President, Campus and Business Services In his new role, Clements will provide operational leadership for Parking and Transportation Services while retaining oversight of Campus Mail Services, Duke Stores, Duke Faculty Club, and financial services like Trademark & Licensing and budgeting within University administration.

John Dailey has been promoted to Associate Vice President, Public Safety (and Chief of Police). Dailey will now also lead Emergency Management and Business Continuity and begin reporting directly to the Executive Vice President.

Furthermore, Disability Management System, under the leadership of Christina Kline, will now report to Antwan Lofton, Vice President of Human Resources.

MicheleClark

Pictured: Michele Clark while on a trip to Mexico

MicheleClark

1. In what department or area do you work? And how long have you been with the company?

Michele: I work in Duke Corporate Payroll, I worked for PDC prior to the DHIP transition for 2.5 years and now with Duke it will be a year in July.

2. What does your job entail?

Michele: I’m the payroll supervisor for the processing team. We handle the forms for requests received for payroll processing. The forms that departments submit for off cycles, iForms, supplemental pays, etc.

3. As a child, what did you want to be when you grew up?

Michele: Don’t laugh, a cartoonist for Disney. I grew up in South Africa so it seemed like a really big reach. I did make it to America, but not Disney.

4. What is your favorite tv show/movie?

Michele: Hard to choose just one. My go to is Wild Earth, they broadcast the safari’s from Africa, so I get to still see “home”.

Pictured: Michele Clark with her boy, Darwin

5. Favorite vacation or trip you ever took?

Michele: Hmm, I would have to say the beach trips in South Africa are by far my favorite. Particularly Ballito and Sodwana. Sodwana is known for it’s scuba diving and it’s a protected national park, which meant an amazing night sky where you could see so many stars that it was breathtaking not to mention the fantastic surroundings of lush plant and animal life. Ballito for the little reefs and rock pools along the shore line that you can snorkel around and see some pretty cool wildlife. I know you said one, but my next favorite would be Saint Maarten, also for access to snorkeling and wildlife I got to see whilst there.

6. What is your favorite quote and by whom?

Michele: “Everything will be okay in the end. If it’s not okay, it’s not the end.” - John Lennon

Michele Clark is having her first solo art exhibition. The art show is hosted at ARTmosphere Community Art Center in Clayton from March 30-May 25. There will also be a reception for people to come by and meet Michele on April 20 from 3-5pm.

We hope you have enjoyed this edition of the Blue Devil Finance Focus

PLEASE CONSIDER CONTRIBUTING CONTENT TO EACH QUARTERLY NEWSLETTER:

Quarterly Birthdays: https://bit.ly/FinanceBirthdayOptIn

Shout Out or Kudos: Olivia.holbrook@duke.edu

Teamwork Touts: melodie.ford@duke.edu

Watercooler Conversations:

https://duke.qualtrics.com/jfe/form/SV bpBoRwQkOdjl7bE

Other ideas for content? Email: cassie.lewis@duke.edu