6 | EVENT PLANNING TIMELINE

EVENT PLANNING TIMELINE

The next page includes a general timeline to consider when planning your event. Exact timing may vary depending upon many factors including single day v. multiday events, on-campus v. off-campus, etc.

Generally, it is suggested to get started with planning and outreach as soon as possible. We encourage you to work with your executive leadership team to set deadlines and delegate tasks accordingly.

EVENT PLANNING TIMELINE

General Planning Timeline

3+ Months Out Determine event dates and location(s) Identify and begin securing funding* Develop marketing & outreach plan

1-2 Months Out Finalize event schedule Schedule a meeting with your exec team to ensure progress deadlines are met Determine & coordinate catering needs* Plan trek pre-departure meeting

2 Weeks Out

Check in with advisers, sponsors, etc. Create nametags for all student participants Develop talking points and/or PowerPoint