FISCAL SERVICES ASSOCIATION WEBSITES HOA & ADMINISTRATION SERVICES EMERGENCY ALERT SERVICES PROPERTY MAINTENANCE
4007 US 1, N. HUTCHINSON ISLAND 772-388-0172
FISCAL SERVICES First, we are dedicated to providing the highest caliber of customer service, while providing a personal and professional hands-on approach with your Board and community members. We provide the following: • Members Roster • Assessment Collection • Delinquency Follow up • Invoice Approval • Issue Purchase Orders When Applicable • Invoice Payment • Provide Monthly Check Register • Payroll Accounting For On-Site Personnel 1. Prepare Monthly Financial Statements 2. Coordinate Tax Return Preparation 3. Provide Year-End Financial Report 4. Coordinate Year-End Compilation, Review or Audit 5. Prepare Annual Operating Budget 6. Reserve Analysis and Reserve Budget Preparation 7. Prepare Special Reports/Recommendations Requested 8. Investment of Reserve Fund 9. Year-End Annual Published Audit
ASSOCIATION WEBSITES As part of our commitment to excellent service we offer our clients the option of implementing easy-to-use, professionally designed Association Websites. Our Association Websites are exceptionally dynamic, offering both public and password protected resident-only areas. We offer more than 50 features to enhance your online presence and increase communication throughout your association! The Public Area of the website is accessible to the general public, offering you the ability to showcase your association online. Some of the most popular features available on the Public side of the website include: • Classifieds • Homes/Condos For Sale or Lease • What’s Nearby Mapping • Amenities • Contact Us Form The Private Area of the website is accessible only with a login and password. Some of the most popular features available on the Private side of the website include: • Email Bulletins • Events Calendar • Address Book • Reservations • Surveys • Emergency Alert System • Message Board • Online Document Storage • Hot Links • Trackable Links • Photo Albums
HOA & ADMINISTRATIVE SERVICES First, we are dedicated to providing the highest caliber of customer service, while providing a personal and professional hands-on approach with your Board and community members. We are dedicated to providing: 1. Accessibility of our team to each of your community members 2. Preparing and Attending Board Meetings 3. Coordinate and Attend Special Meetings 4. Finance Committee Preparation and Attendance 5. Publish Transcriptions of Board of Directors Meetings 6. Coordinate - Prepare Annual Meetings 7. Budget Meetings - Coordinate and Attend 8. Tenant (Lessee) Roster - Included In Member Roster 9. Member Telephone Directory - Included In Roster
10. Lease & Resale: Prepare and Process Information 11. Special Mailings 12. Bid Preparation & Coordination of Outside Contractors, securing quality services at competitive prices 13. Monthly Managers Report 14. Periodic Inventory of Association Property 15. Legal (Attorney) Liaison 16. After Hours Answering & Emergency Assistance 17. Work Orders - Record and Process 18. Rules and Regulation Enforcement 19. Association Insurance Liaison 20. General Correspondence 21. Supervision of On-Site Maintenance Personnel 22. Ensure Procedural Compliance According to Florida Statue 23. Recommendations For Updating Association Documents - Rules & Regulations 24. Newsletter - Edit and Type and Distribute 25. Customized Member Roster 26. Web page with updates 27. Maintain Proof of Age Requirement for 55+ Designations 28. Committee and Specific Areas of Responsibility 29. Committee Liaison - Providing a personal and professional hands-on approach to every member of your community.
EMERGENCY ALERT SERVICE Our Alert Services give you the ability to communicate with everyone in your Address Book via text message, voice call or email simultaneously! The two facets of this helpful service are AlertCast and BulletinBlast:
MultiConnect AlertCast Created for community emergencies, but also helpful for reaching all of your residents wherever they may be, AlertCast allows you to send messages from your website via text message, voice call or email to everyone in your AddressBook.
MultiConnect BulletinBlast BulletinBlast gives you the opportunity to send a text message and voice call along with your emails to select groups in your Address Book. BulletinBlast is helpful for meeting venue or time changes, reminders and more!
PROPERTY MAINTENANCE First, we are dedicated to providing the highest caliber of customer service, while providing a personal and professional hands-on approach with your Board and community members. We provide: BUILDING: Bid Preparation & Coordination of Outside Contractors, securing quality services at competitive prices. • Janitorial - Inspection of Services • Pool and Equipment - Inspection of Services • Minor Repairs & Maintenance of Sprinkler Systems • Inspection of Outside Contractors Performance • Periodic Building/Amenity Inspection Report GROUNDS: Bid Preparation & Coordination of Outside Contractors, securing quality services at competitive prices. • Janitorial - Inspection of Services • Landscape - Inspection of Services • Trash Collection - Inspection of Services • Inspection of Outside Contractors Performance • Maintain Artesian Well Flow Meter Log • Maintain On Site Emergency House Key File • Maintain Statutory Lake and Wetlands Agreements