Recruiting Handbook

RECRUITING HANDBOOK

YOU ARE AMONG FRIENDS

Our Mission Statement

“In a caring and academically challenging environment, Chapel provides an Americanstyle education to an international student body. Through Christian values, students learn to make informed decisions, to own responsibility for personal actions and community needs, and to respect life and cultural diversity.”

Our Shared Vision

“Engage. Challenge. Support. Care. Prepare students for life.”

Our Motto

“Faith in Education”

Statement of Philosophy

Chapel School is a Catholic international school. We bring together students and staff from many countries and of many religions. Our diverse student body thrives in the three-fold curriculum we offer: American, Brazilian and International Baccalaureate. Our curricular structure and pedagogical approach are especially geared to prepare learners for universities and life in the United States, in Brazil and the world beyond.

To achieve this, we have developed rigorous, multidimensional curricula and provide a variety of activities that support the intellectual, social, emotional and physical growth of our students. Additionally we invest heavily in professional development and support teachers and staff so they are able and confident in promoting learner success. We work collaboratively and foster an environment that is positive, always assuming good intentions.

Chapel believes that beyond striving for academic excellence, parents, administrators, teachers, students and staff should come together to reach out and enable others to grow to their full potential as well. We believe in a shared humanity and see each and every person as unique and valuable. Stakeholders are called upon to make a personal contribution to the building of a more just and peaceful world. We are committed to education that instills social responsibility, ethical behavior, and respect for all beliefs.

At Chapel School we take on the challenge to prepare young men and women so they are both willing and able to make the difficult choices. Concerned with moral leadership, we hold as our vital role, the development of knowledgeable, critical minds which value humanity.

About Chapel School

A Brief History and Beliefs

Chapel School is a private Catholic school in São Paulo, Brazil that was founded in 1947 by the Oblate Fathers of Mary Immaculate. We are dedicated to excellence in education and believe that each student is unique and should be respected and supported to develop academically, socially, emotionally and spiritually to his or her own potential. We aim to develop future leaders who are internationally minded, believe in shared humanity and understand their responsibility as guardians of our environment. We are accredited by the New England Association of Schools and Colleges (NEASC), the Brazilian Ministry of Education and are a member of the Association of American Schools in South America. Additionally we are proud to be thefirst IB school in Brazil.

Programs of Study

Chapel School offers preschool, elementary, and high school (7 through 12 grades) curricula with American and Brazilian programs, as well as the International Baccalaureate Program in high school. Total enrollment is around 700, with the division being typically as follows: 164 students in preschool and kindergarten, 309 students in grades 1 through 6, and 227 in grades 7 through 12.

We follow the North American school calendar year with the school year beginning in August and ending in

June. A six-week break occurs in December/January, and again in June/July. We typically have between 190 and 200 school days and observe Brazilian Holidays such as Carnival, independence day and patron saints´ days.

Our People

As an international school, Chapel educates students from every continent and over 30 different countries. Religious backgrounds are just as diverse, and families of all faiths make up our community. The language of instruction for all courses is English, with the exception of those required by the Brazilian program.

Our students are exceptionally bright, motivated, and talented. Teachers often cite them as being one of the reasons for renewing their contracts. All of our students are college bound, with about 50% attending post-secondary schools in the United States or Europe, and the other 50% attending universities in Brazil or South America. Chapel students are continuously praised for their International Baccalaureate grades, and their academic excellence is recognized by the stellar universities to which they are accepted. Some acceptances include Georgetown, University of Pennsylvania, University of Southern California, Northwestern University, New York University Abu Dhabi, King’s College London, University of California Berkeley, Sciences Po, Yale-NUS College, and others across the globe.

Community service and extra-curricular activities are highly valued and students participate in sports, drama, publications, art, music, CAS, MUN, and GIN to name a few.

The school employs around 80 teachers from a variety of nationalities, backgrounds and training. Approximately 45% our teachers have a U.S. education and credentials. The student-teacher ratio is 16:1, with 27 classroom assistants in the ECEC and Elementary Schools. The average class size in the elementary is 25, and in the high school class size ranges from 5 to 26. Chapel teachers are highly trained and truly committed to our mission and shared values.

The Place Called Chapel

It is well know that at Chapel we take care of our people. The community works together to ensure the success of each of its members and takes pride in the fact that we are an extended family. Expat teachers are housed in our school owned apartments which are very tastefully furnished and are located in one of the best neighborhoods in São Paulo. Private bus transportation is available for teachers to and from school in the morning and afternoon. Our meal service is recognized as the best within the schools of our region. We employ two certified nutritionist and our chefs carefully prepare healthy delicious meals with only the highest quality fresh ingredients.

Chapel School is a quiet, oasis within the large bustling city of São Paulo. Our campus is a gem as it is extremely charming and green. Our security system is top notch and our security personnel are friendly and attentive, which gives us a sense of tranquility. The grounds are beautifully landscaped and sit aside a nature reserve. Chapel’s facilities are idyllic with purpose built spaces projected by renowned architects. Maintenance of grounds and facilities is done regularly by our in house gardeners and craftsman. The school has two separate libraries, state-of-the art technology systems, a gymnasium, sports field, exercise facilities, two age-appropriate playgrounds, tennis courts, a multi-purpose auditorium, and a cafeteria. Teachers have their own dinning room where they can eat and chat with colleagues.

Life Outside the Classroom

Being in the cosmopolitan city of São Paulo, in an exciting country like Brazil has many rewards. There is always something going on and Brazilians love to welcome newcomers. Right off the bat, new teachers can count on a warm Chapel family welcome. A welcome basket, a tour of the neighborhood and school, orientation, dinner out with the team, meeting mentors, and Portuguese language lessons are some of the ways we help our new colleagues become acclimated. To keep social interaction going, we hold fun and relaxed get-togethers for faculty and staff throughout the year. We also count on partner organizations such as The American Society, which supports newcomers of all ages and from all over the world. AmSoc promotes softball games, golfing, flag football, happy hours, cookouts, book clubs and organizes trips. Membership is very inexpensive and gives access to newsletters, a great website, doctor and service referrals, people connections and opportunities to get involved in valuable local charity work. Telecommunications/Internet are excellent out of São Paulo, which makes it easy to keep in touch with family and friends back home.

concerts, clubs, bars, shopping centers and markets everywhere. When you feel ready to venture out and explore the cities or countries, you will find it easy via São Paulo´s highway systems, airports and bus terminals. .

Beyond what the school and newcomer´s organizations do, you will have infinite adventures right outside your door. São Paulo is the capital city of the state of São Paulo. With a population somewhere around 11 million, it is one of the largest cities in the world. This means that you will encounter traffic, crowds and other hurdles similar to any other large city in the world, but on the flip side it also means that opportunities for the most varied cultural and social experiences abound. São Paulo is a cultural and entertainment center with world-class restaurants, corner cafes, movie theaters, museums, theaters,

São Paulo also has outdoor experiences to offer with its parks, zoos, and botanical gardens. On Sundays and holidays, the city designates a network of avenues as bike lanes and the local population comes out in droves. Ibirapuera Park/Cultural Complex is impressive and within walking or biking distance from the apartments. It is a gathering point for “Paulistanos” to exercise, talk or just relax. São Paulo is a melting pot of cultures. There are large Japanese, Italian, Lebanese, German, Portuguese and other hubs throughout the city. These communities promote typical street festivities throughout the year, which are open to the public and always great fun.

The weather in São Paulo is mostly mild and balmy, although temperatures can dip to12 degrees Celsius in July and rise to 35 degrees Celsius in January. People tend to dress in layers to adjust for the weather changes that can occur throughout the day. The closest beach cities are about one to two hour drives from São Paulo making it easy to go on weekends.

School Wide Shared Practices

• Meaningful instruction will take place from the moment the class begins until the bell rings for dismissal.

• Effective lessons include warm up, review of previous lesson, introduction of new content, practical application, and summary.

• A variety of assessments will be given to accurately assess students’ mastery of content and provide timely feedback.

• Beginning in High School, homework that is meaningful and manageable is given as a means for review, practice and reinforcement.

• There must be a variety of learning activities that allow for differentiation, cooperative grouping, creativity and that are relevant to real life applications.

• Objectives and outcomes must be clearly displayed for each lesson.

• Technology must be fully integrated to lessons by using school-adopted programs for teaching and collaboration.

• All classes will establish and practice clear,

consistent, orderly routines and procedures for class time, hallways, lunch and breaks.

• Class time is precious and will be maximized for instruction. Students have time to socialize amongst themselves or with teachers outside of the classroom.

• Student work groups will be preselected by teachers to ensure a combination of abilities, nationalities, gender, etc. Integration and acceptance of differences is paramount.

• Teachers will consistently speak English and enforce that students speak English within the classroom. Portuguese, Brazilian Social Studies and Brazilian Program elective classes are exempt from this expectation.

• Maintain a safe environment and keep classrooms neat, clean and hazard free. Report any hazards or incidents immediately to the divisional office.

• All of us are responsible for modeling and insisting on respect for others and appropriate behavior.

School Wide Teacher Expectations

All teachers at Chapel School will:

Curriculum and Instruction

Refer to Chapel’s Professional Teaching Standards in the SEPD Portfolio.

Student Supervision and Classroom Management

Refer to Chapel’s Professional Teaching Standards in the SEPD Portfolio.

Professionalism

• Attend work unless sick or in the event of an emergency.

• Respect the starting dates and ending dates of school terms as stipulated in the Board-approved school calendar.

• Demonstrate and promote punctuality.

• Demonstrate and promote international mindedness.

• Recognize our common humanity and shared guardianship of the planet.

• Maintain current records of student attendance and learning progress using school-adopted systems. Weekly update gradebooks.

• Uphold the school’s Guiding Statments and adhere to the adopted curriculum, educational practices, policies, and procedures.

• Participate actively in school meetings and professional development.

• Participate in school accreditation and school improvement.

• Supervise the proper use

• of equipment/facilities with students’ safety in mind.

• Prepare for and attend parent/teacher conferences.

• Use appropriate channels of communication and treat others with respect by not discussing or evaluating colleagues except in said colleagues presence, and the section principal.

• Maintain a positive attitude towards all aspects of the school, accept decisions of the majority, and respect the authority of the leadership team.

• Represent the school appropriately by dressing and behaving professionally.

• Adhere to all further policies and procedures as described in your contract, the handbooks specific to each section of the school, and complete teacher handbook.

Quick Guide for Teachers

The purpose of this guide is to give new teachers answers to frequently asked questions around Chapel. If you need clarification on an item contained herein, please consult your Mentor, Department Head or Principal.

1. General Expectations

In order to keep the community running smoothly, Chapel has put into place some general rules and guidelines.

1.1 Attendance

1.1.1 Teacher Work Day

The teacher’s workday starts at 8:00 a.m. and ends at 3:10 p.m. On Mondays, the teacher’s workday starts at 8:00 a.m. and ends at 4:30 p.m. This is monitored by a time clock (located in the staff lounge) that registers teacher’s arrival and departure times. Each staff member is required to personally record the time of arrival and departure. It is expected that classes and instruction begin promptly at 8:00 a.m. If you need to leave early or arrive late, you must submit an Absence Request Form to your Principal.

1.1.2 Special Events

Chapel hosts a variety of events throughout the year and all teachers are encouraged to attend school functions. Back-to-School/ Open House and Parent/Teacher Conference are mandatory.

Any activity that invites parents and/or speakers to campus must be approved, booked in advance, have requisitions filled out and be appropriately documented on the Google All School Calendar. All activities that invite parents and/or speakers and require spaces such as the Auditorium, Meeting Room, Covered Gym, among others, must be booked directly with the Senior Secretary at cida@chapelschool.com. The Elementary Library can be reserved directly with the school librarian. However must go through the Elementary School Office for final approval. Every activity that must have a chaperone/teacher present, has to be listed on the Google All School Calendar as

well and have requisitions submitted so that appropriate security and communication can be provided.

1.1.3 Requesting Absences

Teachers may request to be absent for certain circumstances through the Absence Request Form (see Appendix). This form must be submitted in advance to the divisional office. Absences may not be requested to extend weekends, holidays or vacation.

1.1.4 Student Dismissal Procedures

Safety is our first priority and we must all be vigilant especially when dismissing students. Please follow the below procedures for your section precisely, consistently and diligently throughout the year to avoid students being released to unauthorized persons. We are all responsible for children being safely dismissed to persons who are previously authorized by parents or guardians. In the event that you notice a student has gone missing, immediately alert your building administrator, secretary and/or nearest security personnel. This will trigger a Gate Lock Down and Search Procedure.

ECEC/ELEMENTARY

At student dismissal time ECEC/ES teachers are expected to:

• Request parents/authorized adults to stand in line for an orderly dismissal procedure;

• Stand by the classroom’s door.

• Hand the sign-out book to the authorized adult who will sign-out the child he/she is pickingup. This includes van monitors.

• Call the child by name while the authorized adult signs-out the child.

• Dismiss children one by one (individually) instead of calling groups of children (for example “van kids, after school kids”).

• Always call each individual child by name.

• Dismiss children that go by van only after attending all parents/authorized adults standing in line.

• Confirm that the child leaving the room is the

child that was signed-out by the authorized adult.

• Write a note on the back of the sign-out sheet in case a child has been picked-up by an authorized person who does not usually pick him or her up, so that we can identify the signature if needed.

HIGH SCHOOL

High School students are dismissed by their G period teachers at 3:10 p.m. At the beginning of the school year, every student’s family completes a “A Leaving Campus Authorization” form that has different levels of authorization:

• Child is authorized to be picked up by specific adults (the family provides a list of names and ID numbers)

• Child is authorized to walk home independently after school.

• Child is authorized to take a taxi (as called by the reception) independently after school.

• Child is authorized to take a taxi or UBER or to use a cell phone application to order his/her own means of transportation after school.

The High School Office works closely with our gate security to ensure that all students leave campus in accordance with the authorization form completed by the student’s family.

2.Substitutes

In the event that a teacher must be absent, the school will provide a substitute. If the absence is for a short period of time, the school will recruit someone from the current faculty. Teachers should be ready to substitute for colleagues when requested. If the absence is longer, the school will make every effort to find a substitute from outside of the teaching staff. To inform of a last minute absence in case of illness or emergency, the staff member must speak to the section secretary on the phone and send his or her supervisor an email. Informal messages such as WhatsApps and the like are not acceptable.

2.1. Advance Notice and Lesson Plans

The teachers are required to give adequate advance notice of their absence. In the case this is not possible, the school should be formally notified as soon as possible via phone so they have time to find an adequate substitute. Again, informal messages are not acceptable.

Each teacher is responsible for providing 2 days of contingent lesson plans at the beginning of each semester. These lesson plans will be kept on file in the divisional offices and should be periodically updated.

3.Teacher Attire

Our students see us as role models including on how to dress appropriately at school and work. Therefore, we expect that staff and faculty dress professionally and conservatively at school. Below is a chart as well as specifics for better clarity of the expectations. Physical Education staff should use the designated PE teacher uniform.

DAYS OF WEEK and PERMITTED ATTIRE

Monday is Chapel Polo Shirt Spirit Day and dark blue jeans in excellent repair.

Or Business Attire* as described below

Tuesday, Wednesday and Thursday

Business Attire* as described below

Friday is Casual Day

Casual Attire** as described below

Or Business Attire* as described below

Other Special Days / School Events

All-Day Professional Development Days: Casual Attire **

Day Time School Events: Casual Attire**

Evening or Graduations: Business Attire*

Field Trips: Chapel Polo Shirt and Casual Pants

3.1 Specifics for Teacher Attire

NOT PERMITTED

• Jeans of any other color

• Tennis shoes

• Items listed in # 3.1.1 – “Never permitted”

• Jeans

• Tennis shoes

• Any other Chapel shirt/sweatshirt

• Items listed in # 3.1.1 – “Never permitted”

• Items listed in # 3.1.1 – “Never permitted”

• Items listed in # 3.1.1 – “Never permitted”

3.1.1 Attire Never Permitted at School: leggings or tight pants/skirts without long tops that fall to one palm above the knee or longer • flip-flops or shoes without a back strap • tank tops or tops with thin /“spaghetti” straps • clothing, including jeans and t-shirts, that is worn out, ripped and/or faded • clothing with inappropriate messages (drugs/ alcohol, political statments propaganda, jokes in poor taste) • clothing that is sheer/see-through or too revealing • visible undergarments • sweatpants, bermudas and/ other shorts.

3.1.2 Business Attire* includes: slacks/dress pants • dresses and skirts that fall to one palm above the knee or lower • capri pants • dress shirts, polo shirts and blouses • ties and scarves • suits and blazers • sweaters, vests and cardigans.

3.1 3 Casual Attire** for Fridays only: Chapel Polo shirt • other polo shirts or t-shirts in excellent repair and in good taste • casual dresses and skirts that fall to one palm above the knee or lower • dark blue jeans in excellent repair • sneakers/tennis shoes in excellent repair, and must follow directive 3.1.1 above.

4.Privacy

For safety reasons, no school employee shall release names, addresses, or telephone numbers of pupils or staff to anyone other than school officials.

5.Communication

5.1 Email

Faculty is provided with an email address and signature (……….@chapelschool.com). The use of this tool must be strictly professional to communicate with parents, students, teachers and other departments. A majority of school information is communicated through email, and it should be checked regularly. The expectation is that teachers will verify internal communication throughout the day and reply as promptly as possible. Teachers must reply to students and parents emails within 24 hours.

5.2 Mailboxes

Teachers’ mailboxes are located in the Teachers’ Lounge. Pay stubs are placed in teachers’ mailboxes at the end of each month. Other school information is placed in the mailboxes on a regular basis.

5.3 Bulletin Board in Teacher’s Lounge

Communications about teacher pay, cesta-básica (food basket), vaccines, vacation schedules, and health insurance are published by the Financial and Administrative Directory and posted in the teachers’ lounge.

5.4 Telephone Usage

The telephones in the offices are for official use only. Local calls are unrestricted but should be made only when the teacher is off duty. To make a local call, dial 0 before the phone number. Long distance calls are allowed with permission from one’s Principal. Personal calls to cell phones will be charged. To place a call to a cell phone or long distance dial 9 and talk to the operator.

Students’ use of office phones (ECEC, ES, HS) is not permitted except when authorized by the secretary.

6.Resources

The school believes that teachers should have all the classroom resources necessary for effective teaching. Below you will find the guidelines to request materials.

6.1 Requisition Forms

The teacher should submit a requisition form (See attachment I – Requisition Form) to the appropriate secretary when an item is needed (inform description and estimate cost). Teachers will not be reimbursed for materials purchased prior to filling out the form and receiving approval. Student activities that require items purchased, deliveries and/or site visits must have requisitions approved in advance.

Requisition forms should be submitted at least 7 school days prior to the event.

6.2 Copy Center

Copy requests can be submitted via email to copias@chapelschool.com (to send digital files to be printed) and, by copy request form in the copy center (see Appendix). The copy request form must be filled out correctly, including formatting, time, date of delivery, and number of copies. Copies for school-related business that exceed 150 black and white pages per request or 10 color pages per day, will require written authorization signed by one’s Principal. The copies will then be delivered to the teachers’ boxes located outside the copy room. Regular copy requests should be submitted at least 3 hours in advance of when they are needed. Please note that files sent after 4:30 p.m. will be delivered the next morning. Special copy requests (bound workbooks, pamphlets etc.) should be submitted at least 48 hours before they are needed.

Be mindful of copyright both when you request copies, scan material, and share these with your students.

Students are not allowed to get materials or copies for the teacher under any circumstances.

6.3 Classroom Supplies

The Supply Room is located directly across from the Copy Room and operates from 8:00 a.m. to 4:30 p.m. Small requests may be placed in person or via e-mail almoxarifado@chapelschool.com. Large requests require a signed requisition form from your principal.

Students are not allowed to pick-up materials for the teacher under any circumstances.

6.4 Book Order Season (Divisional offices will comunicate about the season)

Teachers must submit book orders through their Department Heads (High School) or to their Principal (Elementary School and Early Childhood). A budget meeting is held annually to plan and approve the purchase of materials requested. Once approved by academic and administrative departments, the orders may be processed. Teachers must send and suggest items to be included in the system. These should be sent to each division’s administrator.

6.5 Technology

In order to assist teachers, Chapel has adopted some technology systems to expedite grading, attendance and course management. All of these systems can be accessed through the Chapel School portal. The following systems are in place and will be reviewed in professional development and/or by new teacher mentors. All staff are expected to sign an Appropriate Use of Technology agreement.

• Atlas - Used schoolwide for curriculum documentation and alignment as well as for lesson planning and collaboration;

• GOLD - system used by ECEC teachers for assessing students;

• Plus Portals - Online course management system and parent /student communication tool;

• Mimio - All classrooms come equipped with a Mimio whiteboard system and stylus. The library also has a limited number of MimioPads and MimioView document cameras available upon request.

Obs.: If you are using a school computer and you would like to add/update software, you should contact the IT department and a requisition must be submitted to your Principal.

The school also provides electronic devices for the class (iPads, laptops, cameras….) which may be booked through our Sign-Up Genius system (http:// www.signupgenius.com/). Along with the requested material, you will receive a form to list the students using the numbered equipment. Teachers must report damage or inappropriate use immediately.

6.6 Help Desk

All technical support requests should be sent to helpdesk@chapelschool.com. For better operational control, all requests will be recorded and monitored through this channel. Users can track the status of their requests on the website http://chapelschool. freshservice.com/google/login, by clicking on “Your tickets”. Use your Chapel School e-mail to access this service.

7. Professional Development / Career Plan

The school supports ongoing professional development of our faculty. To that end, professional development opportunities will be provided on a weekly basis. Additionally, the school will strive to organize courses and workshops whenever possible. The instructional staff has the opportunity to request participation in conferences, educational workshops, instructional visitations, professional meetings and study courses.

Chapel has a Career Plan offered to all teachers which looks at the number of years working in the field and academic degrees. Please note that it is important to keep your files updated. If you have any diplomas or certificates, please bring a copy to the senior secretary. For any further information, please contact your Principal. Teachers are responsible for submitting documentation of completion of a degree with a requisition.

7.1 Professional Development Meetings

All faculty members must be present for weekly professional development meetings (Mondays from 3:30 p.m. to 4:30 p.m.) No after school activities can be scheduled for that day and time. Staff meetings will be announced in advance by each Principal. Teachers who teach in multiple divisions (Elementary/High School) should always check with the principals about wich session they will attend.

7.2. Tutoring

Tutoring may only be recommended through a Child Study Team meeting (ECEC/ES) or Student Team meeting (HS). No teacher should tutor his/her own student and no teacher may tutor to prepare his/her own student for school tests. The tutor and the parents determine tutorial work payment. No tutoring is allowed during regular school hours (8:00 a.m. to 3:10 p.m.). Chapel teachers may tutor on campus after completing a year of employment at Chapel.

Teacher’s Name] Tutoring Guidelines (Page 1) and Schedule (Page 2)

7.3. Conferences

Attendance at conferences and similar activities must receive prior approval from one’s Principal. The Professional Development Request Form, located under Appendix in this handbook should be completed and submitted with the teacher’s request.

7.4. Reimbursement for Faculty Tuition Expenses

Chapel encourages teaching staff to enroll in continuing education programs and courses. The following criteria shall be used in order to reimburse teachers who pursue university work (see Appendix):

• The teacher must be full-time with a minimum of 2 years employment at Chapel.

• All course work must be directly connected with the teacher’s assignment.

• Prior approval of the course must be obtained in order to receive the agreed upon % of reimbursement for satisfactorily completing course work.

• All course work requires prior approval of the Admin Team, that analyzes all requests. This permission must be renewed each semester.

Only regular expenses such as hotel, transportation and food - no alcoholic beverages, incurred at conferences will be reimbursed. Entertainment and luxury meals are not reimbursed. Staff members need to submit receipts to their Principal. There is no reimbursement without presentation of receipts. Receipts must be submitted within five working days after returning from the conference.

7.5. Professional Evaluation

Chapel School recognizes the need for timely feedback to teachers and provides support such as feedback, counselors and mentors to help them grow as professionals. Evaluation enables the teacher to become more aware of his/her strengths and areas for growth. With this knowledge, the teacher has the opportunity to capitalize on his/her strenghts points and improve in areas of need. Staff members are encouraged to partner in this process in an open and professional manner.

Evaluation will be based on the total performance and effectiveness of the teacher. Teachers will be placed on one of the three supervision and evaluation tracks and will be observed accordingly.

7.5.1. Personnel Records

Personnel records shall be available only for official use by the Board, the Admin Team, and the employee’s supervisor, or for inspection by accrediting agencies or other groups – with prior Admin Team or legal

authorization.

8. Miscellaneous

8.1. Anthem

The Brazilian National Anthem is played every Friday at 8:00 a.m. Teachers are expected to model respect and request all students to stand in attention for the National Anthem. The American National Anthem is played every last Friday of the month.

8.2.

Keys

All keys will be issued through the Principal’s secretary. Keys issued are for personal use and are not to be loaned to others. All keys are to be returned to the office at the end of the semester.

8.3. Emergency Procedures

Each division (ECEC, ES or HS) has specific emergency procedures for a situation when a student is not feeling well in class. Check with the secretary or principal of your division to know which ones apply to your situation.

Students should always be taken to the nurse if injured or not feeling well. If a student cannot move, a nurse should be contacted immediately for appropriate care and assistance.

First Aid training is offered periodically. Emergency information and Fire Drill evacuation maps are available in every classroom.

8.4. Visitors on Campus

If you would like to have a visitor on campus you must officially request permission by submitting an email to your section principal and secretary with a copy to the Admin Team. A written request form will then be filled out and submitted for approval. Please specify your visitor’s full name, reason for the visit and the areas on campus where the visitor will tour. This request must be submitted at least 5 school days in advance in order for the appropriate vetting and communication process to be completed.

8.5. Chapel Forms

Some forms must be filled out in Portuguese. The school secretary can help teachers in this process.

• Absence Request Form (See Appendix)

• Professional Development Form (See

Appendix)

• Requisition Form - (See Appendix)

• Copy Requisition Form - Should be signed by Principal for requests over 150 pages. Each side counts as a page. (See Appendix)

• Visitors on Campus Request Form (See Appendix)

Applying for a Work Visa in Brazil

The process of obtaining a temporary work visa can be lengthy and laborious, however we employ a well seasoned staff and expert consultants who will assist you personally throughout. You will, of course, have to do your part by making this a priority. Please follow the orientations below as they will no doubt help the progress run smoothly. Remember to stay positive and if you hit a hurdle do not hesitate to contact us. We are here to help.

Begin right away, do not procrastinate as every day counts.

Always go in person to pick up and/or deliver forms and documents. Taking the time to do this will make the process quicker and smoother in the long run. Avoid to have federal, state, country, or city governmental institutions send you documents by mail. This may delay the process.

Use your full and legal name as it appears on your passport to fill out all forms. No abbreviation or nicknames as the consulate will ask for further verification.

Make sure you have cash on hand to pay for required fees. Some agencies/offices only take cash and you run the risk of having to come back if you are not prepared. In the case that you have to mail payment to out-of-area universities, consulates, etc., you will need to send a money order so plan your time accordingly.

If you are obtaining a US passport for the first time, it is better to go in person to the Federal Building located in the city closest to your residence. You can apply for a passport through the U.S. Postal Service, however it may take from 4 to 6 weeks to process, sometimes longer depending on your location.

Keep receipts for everything that you spend towards the work visa process; gas, meals, pictures, tests (lab/medical), hotel accommodations, photocopies, documentation, telephone calls. When you get to Chapel, you will fill out an expense report and attach all receipts. You will be reimbursed in Reais, based on the exchange rate at the day of reimbursement.

A word about Consular Offices

Just as with any government agency, you will

encounter friendly people and not so friendly people. Remember to be persistent in finding out what you need but also be very pleasant and respectful.

You may have to apply to more than one Government Office (Secretary of State, County Clerk, Brazilian consular office, etc) for notarization/ legalization/apostille of documents depending on jurisdiction.

For example, if you currently reside in Seattle, Washington, you will be working with the Consulate in San Francisco to have your visa issued. However, if your degree is from Nevada, you must also work with the Secretary of State of Nevada. Each Secretary of State and each Brazilian Consulate may have different guidelines to follow for apostille, notarizing and legalizing documents and we will inform you of this as we go along.

Defining terms:

An Apostille is simply the name for a specialized certificate, issued by the Secretary of State in the US or by each country’s specific Authority. The Apostille is attached to your original document to verify it is legitimate and authentic so it will be accepted in one of the other countries who are members of the Hague Apostille Convention. Notarizing by a Notary Public means verifying the signature on the document and legalizing is done by the Brazilian Consulate in the jurisdiction where the document was issued.

Contact Information for the Visa Process

Our visa consultants will contact you soon in order to assist you fully in this process. We also have two Foreign Hire Liasion personnel who will help you throughout the process.

Chapel

Tel: (55 11) 2101-7400- Extention 7423/7424

Email: businessoffice@chapelschool.com

First Step to Getting Your Work Visa in Brazil

Initially, you will apply for a Temporary Work Visa, which allows you to work in Brazil for a period of up to 2 (two) years. If your contract is extended, the School will apply for renewal.

PHASE I: Initial documents you will need to send scanned by email:

A- Filled out Work Visa Questionnaire (to be sent afterwords by our Visa Consultants)

B- Documents

• Passport: regular photo copy of the identification page, that should be valid for at least 6 months from the day you apply for the visa at the Brazilian Consulate, having at least 4 blank pages

• Birth Certificate (and Marriage, if applicable): regular photocopy, to prove your parents´ names

• Transcripts and/or Diplomas: regular photo copy, of all your degrees (undergraduate, graduate, master, etc.)

Sample Letter of Intent

This is to firm the intention of Chapel School in São Paulo, Brazil and, _______________________________________________________________________________________ to enter into an employment agreement.

The school offers to the above mentioned the position of :

Preliminary agreements have been reached. The school will provide a contract within 45 days of the date of this letter of intent.

Signature of authorized representative for Chapel School - Escola Maria Imaculada

Signature of prospective employee

Date

How to Contact Us

CHAPEL SCHOOL

Street address: Rua Vigário João de Pontes, 537 - São Paulo – S.P. - CEP 04748-000 - Brazil

E-mail address: jmenezes@chapelschool.com

Telephone numbers: Switchboard: (55) (11) 2101-7400 / Fax: (55) (11) 5521-7763

Ms. Juliana Menezes: Telephone (55) (11) 2101-7400 / Extension: 7515 / Cellular: (55) (11) 94937-7030

Foreign Hire Liaison Office - Telephone: (55) (11) 2101-7400 Extension: 7423/7424

FAITH IN EDUCATION

Mission Statement

In a caring and academically challenging environment, Chapel provides an American-style education to an international student body. Through Christian values, students learn to make informed decisions, to own responsibility for personal actions and community needs, and to respect life and cultural diversity.

Shared Vision

Engage. Challenge. Support. Care. Prepare students for life.