Pembrokeshire Tourism AGM

Dear Member Please find enclosed paperwork for this year’s Annual General Meeting to be held at Picton Castle on Wednesday, 2nd September 2009. 10.45 am start.

Not just any AGM, this is a Pembrokeshire Tourism AGM – we invite you to meet the Board of Directors of YOUR Trade Association, and enjoy a complimentary brunch whilst chatting to the team, friends and colleagues. This will be followed by an introduction from David Evans, new Managing Director of Picton Castle, who will overview the Trustees plans and developments for the future, together with a guided walk around the gardens and house.

Pembrokeshire Tourism Association represents the trade, including accommodation providers, activity providers, pubs and restaurants, green tourism projects, arts and crafts galleries, camping and caravan sites etc. We are proud to currently have over 520 members at the grass roots of tourism. The organisation has a Board of 15 Directors working voluntarily in ensuring that all tourism trade sectors are represented.

Full details of the AGM Agenda and voting papers are attached. If you are unable to attend in person as the season is still in full swing, just forward your voting paper by Monday 24 th August, 2009. If you wish to join the guided tour or the Nordic Walking Trade day, please contact Lowri on 07977989723 to book your place.

In writing to you, it’s timely to give a quick reminder of your membership benefits. Firstly I would stress that if you are NOT receiving our e newsletter that you contact Liz in the office immediately, so we can check your e mail address. Secondly, if you do receive it that you OPEN it and READ it!

This is our main source of regular communication with our membership, full of relevant information on legislative reforms, training, seminars events and all Supplier special offers.

Quick reminder why you joined Pembrokeshire Tourism!

Pembrokeshire Tourism saves your business money!

We work hand in hand across all business sectors. Pembrokeshire Tourism has a supplier network with over 100 members, where we have negotiated exclusive deals and offers to help you run your business as cost effectively as possible.

Pembrokeshire Tourism doesn’t work in isolation: PT works alongside other Tourism Associations in South West Wales, including Tourism Swansea Bay and Carmarthen Tourism Association; representing a total of over 1200 members, making a strong voice for the tourism trade regionally.

Pembrokeshire Tourism keeps you in touch?

With newsletter and e mails, seminars and workshops with what’s going on in Pembrokeshire and beyond, both regionally, nationally and internationally.

Pembrokeshire Tourism Helps Market your Business and works tirelessly to extend the season To keep you busy all year around by developing new products and supporting events out of season. We also produce an Autumn Winter Guide advertising activities which are open during

the shoulder periods. We see events as being key to developing packaged activities during these periods. Your membership gives a FREE business entry to our website, and FREE press release entry in our newsletter.

Pembrokeshire Tourism offer subsidised training and development In statutory and non statutory areas, including health and safety, food hygiene, first aid and of course Croeso Cynnes and many others which we know help you to run your business more successfully, and profitably. Training is either free or highly subsidised through our training arm, “Gallu”. Log onto www.gallu.org.uk for further details.

Pembrokeshire Tourism works in Partnership With many organisations including local authorities, trade associations, British Hospitality Association, Wales Tourism Alliance. National Park Authorities to name a few. This helps us to offer you the very best up to date information and opportunities available and to ensure that there is as little duplication of effort and resources as possible.

Pembrokeshire Tourism work closely with Visit Wales, Welsh Assembly Government and other Statutory bodies.

Pembrokeshire Tourism represents the South West Wales Regional tourism associations on a number of ministerial project groups, ensuring that trade representation is made at every level. If you have a problem or there is an issue, we make sure it’s heard, loudly in the right place. PT was instrumental in establishing the successful “Audience with Visit Wales Event”, and “Promoting Pembrokeshire Event” which attracted over 350 of the trade to these focussed tourism seminars.

A recent Breakfast Seminar with Heritage Minister Alun Ffred Jones AM and other recent political tours with Conservative and Labour politicians have ensured that issues including Fire Legislation, Private Water Bill, taxation, investment and grant funding, and a range of others have been highlighted both within Westminster and the Welsh Assembly Government.

Pembrokeshire Tourism constantly keeps you abreast of legislative changes and the impacts which they could have on your business. Such changes affecting tourism currently including the digital switchover, Fire Legislation, Rural Rates Relief to name but a few. Our “Don’t Get your Fingers Burnt” event was fully booked with 70 members, with our “Web Savvy” seminar attracting over 80 members and 26 trade exhibitors.

Keeping you up to date with grant aid and financial support the “Financing Your Business” event attracted over 100 members and gave full details of ALL funding streams and support available for your business.

Sadly if you haven’t been receiving your e newsletter or opening it, then you’ve really missed out on some fantastic member activity, so ensure that from TODAY on, your fully in communication with YOUR Trade Association. We look forward to meeting you at the AGM please call on 01646 622228 to make a booking so we can ensure that you are catered for on the day!.

Best regards and wishing you a great season.

Yours sincerely,

ALISON J BELTON, CHIEF EXECUTIVE admin@PEMBROKESHIRE-TOURISM.NET 01646 622228 / 07870 583077 55 Main Street, Pembroke, Pembs. SA71 4DA

Notice is hereby given that the Annual General Meeting of Pembrokeshire Tourism Ltd will be held at 10.45am on Wednesday 2nd September 2009 at Picton Castle, Haverfordwest

AGENDA 1.

To receive Apologies for Absence

2.

To receive and confirm minutes of AGM 2008.

3.

Matters Arising

4.

To receive and approve Accounts

5.

To receive the Chairman’s Report

6.

To receive the Chief Executive’s Report

7.

To appoint Accountants

8.

To accept resignations and appointments of Directors as required.

9.

To appoint a Chair

10.

To advise date, time and location of next meeting.

11.

Close of business.

PEMBROKESHIRE TOURISM AGM Annual General Meeting of Pembrokeshire Tourism Ltd to be held at Picton Castle, Haverfordwest at 10.45am on Wednesday 2nd September 2009 A Directorship has become vacant during the year: •

Arts & Crafts Sector

Nominations for these positions of Director are invited from members in these categories.

Directors hold office for three years Completed nominations will be accepted up to seven days prior to the meeting. All nominations require the signature of the nominated person and the signature of a proposer and seconder, all of whom must be paid-up members of the company.

In addition, Directors who must stand for either confirmation or re-election are: 12.

13.

14.

Gaye Williams retires and seeks re-election in the Farmhouse B&B sector Tom Luddington, Activities sector – co-opted during 2009 Tim Brace, General sector – co-opted during 2009

Members to vote to confirm these appointments We look forward to meeting you at the AGM. Please book in by e-mail by Monday 24th August 2009

DATES FOR YOUR DIARY th

18-20 August 2nd September

8th Oct 29th September

16th October November/Jan/Feb NOVEMBER 24TH – NORTH OF COUNTY

Drop in and see us at the Pembrokeshire County Show Pembrokeshire Tourism AGM. 10.45 INCLUDING FREE BRUNCH 12.30 PM “Pembrokeshire – Open All Year” Regional Event Marketing Mix Roadshow LC, Swansea Pembrokeshire Tourism Awards The Info Exchange

Drop in to rest your weary legs and some refreshments!

Changing Rooms Event

Showcasing the best in our Supplier network for furnishings, photography, carpentry, curtains, wallpapers, paints etc. Lively and interactive workshops on makeovers and making changes to your accommodation, on a tight budget.

Haverfordwest Area.

TUESDAY 26TH JANUARY – WEST OF COUNTY FEB 23RD – SOUTH OF COUNTY November 19TH HAVERFORDWES T – TO BE CONFIRMED

Short agenda and complimentary brunch and entry to Picton Castle Book onto a Picton Castle Tour and Nordic Walking Trade Event in the afternoon Shoulder season PR and information exchange. Venue to be confirmed Participants presenters: Visit Wales, RTP, Hay Festival, etc.

De Valance Pavilion, Tenby £37.50 per ticket November: THE INFO EXCHANGE. A touring event to the North, South and West of the County, bringing a range of speakers and representatives from Pembrokeshire County Council, Pembrokeshire Tourism, Pembrokeshire Coast National Park Authority, Finance Wales, Flexible Support for Business and many others. A one stop information shop!

FREE Trade Day – Nordic Walking taster session and tour of Picton Castle, HAVERFORDWEST Book your place on this trade day and enjoy a taster session of Nordic Walking by Andrew Dugmore from Pembrokeshire Paths.

Andrew is a qualified nordic walking instructor having been trained by the Welsh national coach Karen Ingram of British nordic walking and Barefoot Studio Wales.

Andrew Dugmore of Pembrokeshire Paths (www.pembrokeshirepaths.co.uk) will be giving a 50 minute taster workshop to introduce the techniques of Nordic walking.

What is nordic walking ?

Nordic walking is a technique of walking that uses specially designed poles to enhance your natural walking experience. It is an excellent all over body exercise, using up to 45% more calories than normal walking and utilising up to 90% of the bodies' skeletal muscles. The nordic walking poles help to propel the walker along by actively utilising the upper body and making the actual walk feel easier!

The great thing about nordic walking, is that it is for all ages and abilities, from children right up to the elderly, it provides benefits for everybody from those with medical problems right up to the super fit.

Just come along to this free taster workshop and experience how Nordic walking can help you get fit and to learn to walk more efficiently. Wear light walking shoes or training shoes, comfortable clothing and a waterproof ( just in case ), poles will be provided. The exercise level will be gentle.

Andrew is particularly happy to consider delivery of Nordic walking instruction to any interested groups or organisations.

Following on from the taster session you will have a tour of Picton Castle. Picton Castle has been the historic home of the Philipps' family who are direct descendents of Sir John Wogan who built the Castle over 850 years ago.

Picton Castle is open all year round for weddings and corporate events and during the summer there are guided tours of the Castle which still retains much of its original character.

The 40 acres of gardens are open to the public. Part of the Royal Horticultural Society Regional Garden Scheme they are home to a feast of Rhododendrons, Embothrium and Eucryphia.

The Woodland Gardens burst with colour during the spring with blankets of wild flowers blended with beautiful shrubs from all corners of the world. In the summer the restored walled garden with its enchanting fountain and fernery is a haven of tranquility.

The art gallery is host to a variety of artist exhibitions and the events schedule is a popular feature of the Picton Castle calendar with garden lectures, open air theatre and family days being just some of the fun events on offer.

Phone LOWRI on 07977 989723 to make a BOOKING

Pembrokeshire Tourism Ltd, 1st & 2nd Floor, 55 Main Street, Pembroke SA71 4DA

NOMINATION FORM This form to be completed and returned not less than seven days before the 7th AGM of Pembrokeshire Tourism on Wednesday 2nd September 2009. Please note that the Nominee, Proposer and Seconder must all be paid-up members of Pembrokeshire Tourism and their membership category must be that of the Directorship in question (unless the nominee is standing for a ‘General’ directorship, in which case sectoral issues do not apply.)

Section A – to be completed by member wishing to stand for election as a Director: I, _________________________________________ declare my intention to stand as a Director of Pembrokeshire Tourism to represent members in the ____________________________________________ category.

Name ____________________________________________________________________________ Business _________________________________________________________________________ Signed __________________________________ Date ____________________________________ Section B – to be completed by member proposing this nomination: I hereby propose the nomination of the above named member.

Name of Proposer__________________________________________________________________ Business _________________________________________________________________________ Signed: __________________________________ Date _____ ______________________________ Section C – to be completed by member seconding this nomination: I hereby second the nomination of the above named member.

Name ____________________________________________________________________________ Business _________________________________________________________________________ Signed: ______________________________ Date ________________________________________ For Office Use Only: Confirm the above three businesses are fully paid up members of Pembrokeshire Tourism and all belong to the category in question.

Nominee Membership Number __________ Proposer Membership Number __________ Seconder Membership Number _________ Signed for Pembrokeshire Tourism ______________________________________________________________________