The West Coast
Cigar & Spirits Tasting
T H E U LT I M AT E L I F E S T Y L E E V E N T
N E W P O R T B E AC H
FRIDAY MAY, 27TH 2016 PRESENTED BY
6 * ' 5 + : 6 * # 0 0 7 # .
West Coast Tasting Event AT T H E E L E G A N T N E W P O R T B E A C H H YAT T
This one-night event will feature the finest spirit companies from around the world and cigar manufacturers to meet with West Coast consumers and industry executives in an intimate setting. This is a unique opportunity to introduce your brand to new consumers, gain new accounts and brand awareness through product sales, sampling, releases, giveaways, product displays and other promotions.
Sample as much as you want of some of the
BEST AVAILABLE SPIRITS!
Over 50 Spirits Brands 100% vendor approval including Vodka, Scotch, Tequila, Bourbon, Gin and more!
Hundreds of attendees including consumers, industry execs, restaurant owners, decision makers, cigar lounge owners, managers, chain store buyers.
Over 20 Silver/Gold & Double Gold winners for spirits judging.
“would do another C&S event�
99% excellence rating on our events by vendors on their vendor surveys
98% satisfaction rating by attendees
Packages & Pricing ASK ABOUT OUR GOLD SPONSOR EXCLUSIVE PLATINUM TITLE SPONSOR SPONSORSHIP.
2-4 DISPLAY TABLES LOGO ON ALL MEDIA AND ADVERTISING BANNERS UNLIMITED SAMPLING CUPS EMAIL LIST OF ALL ATTENDEES $1,500 ($2,000 AFTER MARCH 15TH)
STANDARD 1 DISPLAY TABLE 2 CHAIRS UP TO 300 SAMPLING CUPS FEATURED IN CIGAR & SPIRITS MAGAZINE $800 ($1,200 AFTER MARCH 15TH)
2016 Cigar & Spirits Tasting TERMS AND CONDITIONS The amount enclosed will be used as a deposit to reserve a both space or sponsorship. The deposit is non-refundable and must be a minimum of 50% of the total amount due. Exhibitor agrees to remit balance due 20 days prior to the event. Any Exhibitor who has not paid by the time will forfeit their deposits and show space without recourse. Exhibitor further agrees to abide by the terms and conditions set forth in this Agreement between their firm (Exhibitor) and TOP HAT MEDIA GROUP. TOP HAT MEDIA GROUP reserves the right to reject any application. Bank Statement will show as TOP HAT MEDIA GROUP, or Lincoln Blake Media Group LBMGUSA / TOP HAT MEDIA GROUP holding company. Giving your credit card number over the phone memes these terms active NO CANCELLATION OF THIS AGREEMENT WILL BE ACCEPTED OR REFUND ISSUES LESS THAN 20 DAYS PROIR TO THE EVENT. Exhibitor acknowledges that they assume entire responsibility and hereby agrees to protect, defend and hold West Coast Cigar & Spirits Tasting meeting sponsors, show management, convention and hotel facilities, and its employees and agents harmless against all claims, losses, and damages to persons and property, government charges and fines, and attorneys’ fees arising out of or caused by Exhibitor’s installation, removal, occupancy, or use of exhibition premises or any part thereof. In addition, Exhibitor acknowledges that West Coast Cigar & Spirits Tasting sponsors, show management. convention, and hotel facilities do not maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses to Exhibitor. Exhibitor is required to provide show management with proof of insurance 10 days proper to the event. Failure to provide such proof by the requested date allows show management the right to withhold floor/booth space or sponsorship from Exhibitor. WE THE ABOVE MENTIONED COMPANY, hereby consent to the usage of photographs or videos taken at the West Coast Cigar & Spirits Tasting as promotional materials in any or all publications, advertising, direct mail, video and Show website for TOP HAT MEDIA GROUP Event. We hereby expressly waive any claims for liability on the part of TOP HAT MEDIA GROUP Event and agree that no claim for compensation in connection with any of these publications of promotional videos produced is due, now or in the future. Rules and regulations for Exhibitors are an integral part of this contract. Signed and accepted by TOP HAT MEDIA GROUP. Exhibitor has the unfettered right to use video pictures, etc. taken from the event without any further consent from TOP HAT MEDIA GROUP. ADVERTISING: TOP HAT MEDIA GROUP does not endorse or promote any product or service related to an Exhibitor, and Exhibitors will not suggest otherwise. Exhibitors will not prior to, during, or after the exhibit use the TOP HAT MEDIA GROUP trademarks, trade names, or service marks unless specifically authorized in writing by show management prior to any such use. DEMONSTRATIONS/SOUND: All demonstrations shall be confined to the space allowed to each Exhibitor. Activities which interfere with normal traffic flow or infringe on other exhibits are prohibited. The operation of games of chance or lottery is permitted only to the extent permitted by applicable law. Mechanical or electrical systems that produce sound must operate at a level so as not to prove disturbing to other Exhibitors. Show management reserves the right to determine acceptable sound levels in such instances. BOOTH ACTIVITIES: The Exhibitor is encouraged to demonstrate the firm’s equipment and make informal presentations regarding the product line or service in the booth. Exhibitors will be able to market products from the Show floor. The distribution of surveys, questionnaires, souvenirs, or other sales of promotion activities must be conducted by Exhibitors only from within the booth space. Exhibitors shall not in any way promote or engage in activity contrary to the best interests of the West Coast Cigar & Spirits Tasting, as determined by show management. SALES TAX AND PERMITS: Exhibitor acknowledges responsibility for compliance with any sales tax collection requirements which may be imposed by the state and/or municipality where the exhibit is located. Please contact show management for further information. SECURITY: The Exhibitor agrees to make provisions for the safeguarding of its goods, materials, equipment and display at all times. General overall security will be provided by West Coast Cigar & Spirits Tasting event during move-in, move-out, and Show days. Furnishing this service will not be construed to any assumption of obligation or duty with respect to the protection of property of the Exhibitors, which shall, at all times, be the sole responsibility of each Exhibitor. The Exhibitor assumes the entire responsibility and liability for all losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment and other property brought upon the property of the Show floor. The Exhibitor must surrender occupied space in the same condition it was at the commencement of occupation.
2016 Cigar & Spirits Tasting TERMS AND CONDITIONS INSURANCE (more forms to follow): It shall be the responsibility of each Exhibitor to maintain such insurance against injury to person or damage or loss of property in such amounts as the Exhibitor shall deem adequate. Insurance protect will not be afforded to the Exhibitor by the West Coast Cigar & Spirits Tasting, the convention center or show management. LABOR/SAFETY/FIRE CODES: The Exhibitor is responsible for the knowledge and compliance with all labor requirements, and fire and safety codes as established by the Host Venue. Booth decorations must be flame proofed. Electrical wiring must conform to all federal, state, and local requirements and with National Electrical Code Safety Rules. If inspection indicates that an Exhibitor was neglected to comply with these regulations, or otherwise incurs fire or safety hazards, the right is reserved to cancel, at Exhibitor expense, all or such part of the exhibit as ma be in compliance. The Host Venue Fire Regulations will be included in the Exhibitor Prospectus, which will be mailed to Exhibitors three months proper to the West Coast Cigar & Spirits Tasting. Exhibitors must absolve all applicable regulations. LIABILITY AND INDEMNIFICATION (more forms to follow): The Exhibitor will be fully responsible for any claims, liabilities, losses, damages, or expenses, including attorneys’ fees, relating to or arising out of any loss, injury, or damage to any person or property of the Exhibitor or any other party where such injury, loss, or damage is incident to, arises out of, or is in any way connected with the Exhibitor’s participating in the West Coast Cigar & Spirits Tasting or results from the acts or omissions of Exhibitor personnel. The Exhibitor shall protect, indemnify, hold harmless and defend the West Coast Cigar & Spirits Tasting, TOP HAD MEDIA GROUP its officers, directors, agents, or employees from and against any expenses, including attorneys’ fees. In the case any part of the exhibition hall is destroyed or damaged so as to prevent the West Coast Cigar & Spirits Tasting from permitting an Exhibitor to occupy assigned space during any part of the whole West Coast Cigar & Spirits Tasting period, or in case occupation of assigned space during any part of the whole West Coast Cigar & Spirits Tasting period is prevented by strikes, natural occurrence, national emergency, or other cause beyond the control of the West Coast Cigar & Spirits Tasting, then the Exhibitor will be charged for space only for the period space was or could have been occupied by the Exhibitor; and the Exhibitor hereby waives any claim against the event by TOP HAT MEDIA GROUP,the Host Venue and their respective officers, directors, governors, agents, or employees for losses or damages which may arise in consequence of such failure. FORCE MAJEURE: In the event the Convention Center or any part of the Exhibition area is made unavailable for the Exhibitor’s use for any period of time as a result of fire, flood, tempest or any other such cause as a result of governmental intervention, malicious damage, acts of war, terrorism, strike, lockout, labor dispute, riot or any other cause or any other cause or agency over which TOP HAT MEDIA GROUP has no control, or should TOP HAT MEDIA GROUP decide that because of any such cause it is necessary to cancel, postpone or relocate the Exhibition, or reduce the installation time, exhibit hours or dismantle time, TOP HAT MEDIA GROUP shape have no liability or responsibility to reimburse the Exhibitor with respect to any damage or loss directly or indirectly arising as a result thereof. If cancelation is necessary due to force majeure there will be no refunds only company credit. If for any reason venue is canceled you will automatically receive a full page ad in Cigar & Spirits Magazine for alternative of refund. SANCTIONS FOR VIOLATIONS: If an Exhibitor is determined by show management to have violated any provisions of these rules and regulations, show management may impose appropriate sanctions regarding current or future participation in the West Coast Cigar & Spirits Tasting. The sanctions imposted will be determined on the basis of the particular circumstances of each case, and may include the immediate closing of an exhibit without refund to the Exhibitor or the exclusion of the Exhibitor from future West Coast Cigar & Spirits Tasting events. SUBLETTING SPACE: No Exhibitor may assign sublet, or apportions his space in the whole or in part nor exhibit any products or services other than those manufactured or handled in the normal course of his business, nor permit any agent of exhibiting firm to solicit business or take orders in his space. INTERPRETATION AND APPLICATION OF RULES AND REGULATIONS: All matter and questions not specifically covered by these Rules and Regulations, as well as booth assignments, are subject to the decision of show management.
By signing below I have read and Agree to all terms and conditions above authorize payment
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By signing above you authorize the above amount to be charged and agree to all terms and conditions of Top Hat Media Group and its affiliate companies. No refunds given for any reason, company credit only, and must be approved by management for company credit. www.clubcst.com breahna@cigarandspirits.com ( Your c/c statement will read Top Hat Media Group, LLC.