City of Edmond, Oklahoma Budget and Financial Plan Fiscal Year 15-16 by City of Edmond

THE BIG PICTURE Providing Trustworthy Service Through Continuous Improvement

C I T Y O F E D M O N D , O K L A H OM A BUDGE T AND F I NANC I AL PLAN FISCAL YEAR 2 0 1 5 – 2 0 1 6

THE CITY OF EDMOND, OKLAHOMA BUDGET FY 15-16 TABLE OF CONTENTS INTRODUCTION: Budget Message ................................................................................................................................................I â&#x20AC;&#x201C; XIII

BUDGET SUMMARIES: Budget Summary - All Funds ..................................................................................................................................... 1 Summary of Revenues by Source-General Fund ........................................................................................................ 2 Summary of Revenues by Source-EPWA Funds ........................................................................................................ 3 Fund Graph-Combined Budgets-All Funds ................................................................................................................ 4 Fund Graph-Total Estimated Revenue-All Funds ....................................................................................................... 5 Fund Graph-Total Direct Cost by Function-All Funds ............................................................................................... 6 Fund Graph-Total Other Uses Reserves ..................................................................................................................... 7

GENERAL FUND: Fund Description ........................................................................................................................................................ 8 Fund Budget Summary ............................................................................................................................................... 9 DEPARTMENT DETAIL: General Government ..........................................................................................................................................10 - 11 City Council ........................................................................................................................................................12 - 13 Parks and Recreation ..........................................................................................................................................14 - 15 Street Maintenance & Construction ....................................................................................................................16 - 17 Court Services/Municipal Court .........................................................................................................................18 - 19 Senior Citizens Center ........................................................................................................................................20 - 21 Social Agencies ..................................................................................................................................................22 - 23 Community Development & Preservation Agencies ...........................................................................................24 - 25 Emergency Management.....................................................................................................................................26 - 27 Cemetery .............................................................................................................................................................28 - 29 Community Image (Code Enforcement & Urban Forestry) ...............................................................................30 - 31 Planning & Zoning..............................................................................................................................................32 - 33 Festival Marketplace ...........................................................................................................................................34 - 35

THE CITY OF EDMOND, OKLAHOMA BUDGET FY 15-16 TABLE OF CONTENTS Building Services ................................................................................................................................................36 - 37 Downtown Community Center ...........................................................................................................................38 - 39 Historical Society................................................................................................................................................40 - 41 Edmond Electric Economic Development Fund .................................................................................................42 - 43 Parks Special Events Fund ................................................................................................................................. 44 – 45

SPECIAL REVENUE FUNDS: Fund Descriptions ...............................................................................................................................................46 - 50 Fund Budget Summaries and Detail: Senior Citizens Fund ....................................................................................................................................... 51 – 52 Community Development (Planning) Fund .................................................................................................... 53 – 54 Asset Forfeiture Fund .....................................................................................................................................55 - 56 Fire Public Safety Limited Tax Fund ...............................................................................................................57 - 58 Police Public Safety Limited Tax Fund ..........................................................................................................59 - 60 Hospital Sale Trust Fund .................................................................................................................................61 - 62 Real Property Fund ..........................................................................................................................................63 - 64 Convention & Visitors Bureau Fund .............................................................................................................. 65 – 66 Ambulatory Services Fund.............................................................................................................................. 67 – 68

CAPITAL PROJECT FUNDS: Fund Budget Summaries and Detail: Capital Improvements Fund ..............................................................................................................................69 - 70 Roadway Improvements Fund ..........................................................................................................................71 - 72 1996 Capital Improvements Tax Fund..............................................................................................................73 - 74 Art in Public Places Fund .................................................................................................................................75 -76 Cemetery Care Fund ..........................................................................................................................................77 -78 Parks Tax Fund ..................................................................................................................................................79 -80 2000 Capital Improvements Tax Fund..............................................................................................................81 - 82

THE CITY OF EDMOND, OKLAHOMA BUDGET FY 15-16 TABLE OF CONTENTS 2012 Public Safety Center - Capital Improvements Tax Fund..........................................................................83 - 84

EPWA UTILITY FUNDS: Fund Description ...............................................................................................................................................85 - 86 Funds Budget Summaries ......................................................................................................................................... 87

FUND DETAIL: Electric Utility ...................................................................................................................................................88 - 89 Water Utility ......................................................................................................................................................90 - 91 Solid Waste Utility .............................................................................................................................................92- 93 Wastewater Utility .............................................................................................................................................94 - 95 Arcadia Lake......................................................................................................................................................96 - 97 Drainage Utility .................................................................................................................................................98 - 99 EPWA Sewer Impact .....................................................................................................................................100 - 101 EPWA Revenue Bonds ..................................................................................................................................102 - 103

OTHER ENTERPRISE FUNDS: KickingBird Golf Course Fund .......................................................................................................................104 - 105 YourGovShop Fund ....................................................................................................................................... 106 – 107 Public Transportation – CITYLINK ............................................................................................................. 108 – 109

INTERNAL SERVICE FUNDS: Fund Descriptions ..........................................................................................................................................110 - 111 Fund Budget Summaries and Detail: Liability/Tort Claims Fund (Risk Management) ............................................................................................112 - 113 Employee Group Insurance Fund ..................................................................................................................114 - 115 Vehicle Maintenance Fund ............................................................................................................................116 - 117 Administrative Support Services Fund ..........................................................................................................118 - 119

THE CITY OF EDMOND, OKLAHOMA BUDGET FY 15-16 TABLE OF CONTENTS DEPARTMENT DETAIL: General Government ......................................................................................................................................120 - 121 City Treasurer ............................................................................................................................................... 122 - 123 City Manager ................................................................................................................................................ 124 – 125 Public Safety Communications ......................................................................................................................126 - 127 Information Technologies ..............................................................................................................................128 - 129 Financial Services ..........................................................................................................................................130 - 131 Human Resources ..........................................................................................................................................132 - 133 City Clerk ......................................................................................................................................................134 - 135 Facility Maintenance......................................................................................................................................136 - 137 Legal Services............................................................................................................................................... 138 – 139 Engineering ................................................................................................................................................... 140 – 141 Market and Public Relations ..........................................................................................................................142 - 143 Public Works Administration ........................................................................................................................144 - 145 Operations Central Warehousing ...................................................................................................................146 - 147 Utility Customer Service................................................................................................................................148 - 149 Fleet Management Fund ................................................................................................................................150 - 151 Field Services Fund .......................................................................................................................................152 - 153 PERSONNEL ................................................................................................................................................ 154 – 160 CAPITAL OUTLAY .................................................................................................................................... 161 – 165

Introduction Tab

Honorable Mayor and Members of the City Council: This document includes the proposed annual budget and Five-Year Financial Plan for the City of Edmond. The new fiscal (budget) year begins July 1, 2015, and the five-year plan includes years 15-16 through 2019-20 and represents a true multi-year financial plan. As we all know Finance Director Ross VanderHamm is the driving force behind the coordination and preparation our budget, a process that he began last October. His very capable assistant, Kelly Neal, is also directly involved in this entire process. City staff from the various departments have also been involved in their respective areas of operation. We continue to emphasize the internal mission and focus of our organization, Trustworthy Service through Continuous Improvement, as well as our seven core values of Integrity, Customer Service, Accountability, Communication, Teamwork, Professionalism and Innovation.

BIG PICTURE PERSPECTIVE The total estimated costs (expenditures) in the 15-16 budget are $252,379,169, which is a decrease of about 6% ($16M) and results from reduced capital spending for next year primarily due to the Public Safety Center project. Edmond remains very fortunate that City sales tax revenue continues to significantly exceed our projections, and for the first eleven months of the current year we are pleased to report a 4.66% increase above last year’s revised budget (actuals)—as compared to a ZERO growth projection from last year’s actual total. The three sales taxes approved by voters in 2000 continue to provide critical revenue for both Public Safety (police and fire) and capital projects. The Fire Dept. receives a quarter-cent tax, the Police Dept. a one-eighth cent tax, and a three-quarter cent tax is allocated for capital improvements. The net result of the public safety taxes is that basically two-thirds of General Fund revenue is automatically allocated to fire and police operations. Our total sales rate remains at 8.25%. This rate is comprised of 3.75% in local taxes (including a halfcent five-year tax for the Public Safety Center) and a 4.5% state tax that is charged to all cities. One cent of the two-cent allocation to the General Fund will need to be renewed by voters by the spring of 2017. The City Council recently created a Capital Improvements Advisory Task Force to examine the possibility of extending the half-cent PSC tax to fund major capital projects from a recommended list. The big unknown factor that we are certainly monitoring is what will happen to the price of oil in the next year, which currently is less than half of what it was last summer. Although we can’t identify a specific local impact at this point, there is no doubt that a continuation of the current downturn will directly impact all cities in Oklahoma. In this volatile environment we are conservatively projecting a slight decrease in fuel costs at $1.1M ($1.2M this year). i

CITY COUNCIL STRATEGIC PLAN This annual plan is updated each year, and it includes current and future goals, performance targets, and general City Council policies.

GENERAL FUND: REVENUES The lifeblood of this fund continues to be sales tax, which is even more critical in Edmond because we do not have a limited amount of property tax (ad valorem) revenue for capital projects as do most medium and large cities in the state. We have noted our over-reliance on sales tax on many occasions, and we still need to develop a more diversified long-term revenue strategy at some point. It is encouraging that the Mayors of both Oklahoma City and Tulsa are currently working with the Oklahoma Municipal League to initiate a statewide discussion of diversifying local revenues. The 15-16 budget includes a conservative 2.5% increase in sales tax collections from this yearâ&#x20AC;&#x2122;s revised budget, and the outer four years of the Plan each project 4% increases. A conscious effort has been made in recent years to maintain an appropriate level of unreserved fund balance in the General Fund, and the City Council adopted a formal policy that identified a preference for a minimum of 10%. For the current year this ending balance is estimated at around 15%, and the Fund Budget Summary on page 9 identifies an 11.96% balance for next year, and the outer year estimates are also included. Total General Fund revenue is projected to increase by 4.3% ($2,148,954) due to increased sales tax revenue. Of course the fire and police operations will receive about two-thirds of these additional funds. A $100,000 allocation to the Reserve for Council Special Projects (contingency fund) is continued in all five years of the Plan. We continue to anticipate very modest income from City investments, as the $70,000 number in the current budget is carried forward for all five years of the Plan. Automatic transfers to Police and Fire are projected at $18,398,440 for Police (36.8%) and $14,998,728 for Fire (30%).

GENERAL FUND: ASSISTANCE FOR OUTSIDE AGENCIES Social Agencies & Community Enrichment Sixteen entities make up these two categories as identified on pages 23 and 24 including a new $10,000 annual allocation to the new Mitch Park YMCA to help provide assistance to those people who cannot afford to utilize Y services. The Community Agency Review Commission annually conducts a thorough review of these programs and their funding recommendations are included in the proposed budget. The maximum allocation for Social Agencies is 1.44% of estimated sales tax collections for the current year, and 1.75% for Community Enrichment, resulting in a total cap of 3.2%. ii

The CD&P portion of this assistance includes $100,000 for the Guthrie/Edmond Regional Airport and $25,000 for the Edmond Historic Preservation Trust.

Guthrie/Edmond Regional Airport The two communities equally share in operating and capital expenses for this facility in Guthrie, and the partnership has now been in effect for eleven years. For the 15-16 budget each city will provide a total of $100,000, primarily for operating costs. The airport operation has been minimally funded for the past several years. Edmond remains concerned about the need to increase the level of activity at the airport through the attraction of additional corporate clients, which would also help to address long-term airport revenue.

Electric Economic Development Fund Ongoing allocations from our electric utility and recently the General Fund have helped to provide economic development financial enhancements to both help grow existing businesses and attractive appropriate new businesses (page 43). Since this fund now has a healthy balance ($900,000) no additional allocations are included in the 15-16 budget.

PUBLIC SAFETY LIMITED TAX FUNDS Fire Department The Fire and Police budgets both continue to benefit significantly from additional revenue from stronger than budgeted sales tax collections. In the current budget the Fire Department will receive $920,076 in such additional revenue. All five years of the Fire budget are not only balanced but also include significant reserves (pages 57-58). For the second consecutive year a recruit academy will be initiated to address current and pending vacancies from retirements, and 10 new firefighters are anticipated from the class to return the department to full strength.

Police Department Unlike the current plan, the new five-year Plan projects a return to balanced budgets and healthy reserves in all five years. In the current budget the Police Department will also receive $1,129,477 in additional sales tax revenue as identified above. The two-year construction of the new Public Safety Center continues to make significant progress, and completion is now anticipated in late September. This long-needed project has changed the landscape of Edmondâ&#x20AC;&#x2122;s downtown and established a new standard for future City buildings in the downtown area. The South Support Facility is scheduled for completion in early summer. The five-year half-cent sales tax that voters approved to fund these projects will end in April of 2017. iii

We also hope to make progress in returning the Police Department to full strength, as a new 12-member recruiting academy will be initiated this year to help address vacancies from military leave and retirements. A recent staffing study by the Police Executive Research Forum determined that the current staffing level is appropriate for our community.

ADMINISTRATIVE SUPPORT SERVICES FUND The City departments that directly deliver services to our citizens receive critical support from sixteen internal departments that are identified in this fund (page118-153). These internal service departments are funded by “cost allocations” that are internal budgeted charges, and for many years we have used the same outside consultant to facilitate this highly interactive process with the various departments.

EDMOND PUBLIC WORKS AUTHORITY Right-of-Way Use Fees Every City utility except Solid Waste and Drainage pay an annual fee for the use of City rights-of-way (ROW), for the purpose of identifying a cost of doing business that is more comparable to private utilities. This fee has been set at 5% for the last nine years, and it needs to be re-evaluated to determine what a comparable percentage should be. These total fees for the 15-16 budget will be $4,962,817. It is our intention to accomplish an internal review in the next year.

Electric Fund Our City-owned and operated electric utility, Edmond Electric, continues to feature competitive rates while continuing the tradition of providing reliable and consistent electric service to most of our residents for over a hundred years (pages 88-89). In addition our organization and the Edmond community continue to benefit from EE’s ongoing support of general government operations. In next year’s budget the support from EE to the General Fund will be a direct transfer of $662,797 and $3,179,344 in ROW use fees. This assistance in the first two years of the Plan will be much less than in the past, primarily due to a continuing increase in wholesale power costs that averaged a significant 6.6 cents per kilowatt-hour in calendar year 2014. Next year’s budget includes a debt issuance of $20M for capital projects, and the debt will be serviced through future rate increases. Only the fifth year of the new Plan reflects a negative balance, as compared to the outer four years in the current plan. The necessary steps have been and are continuing to be taken to correct the temporary imbalance situation, and these steps include rate adjustments, more timely fuel cost adjustments and temporary internal budget adjustments. It is important to remind our residents of the major benefits of having a locally-owned and competitive electric utility, and an aggressive marketing strategy is designed to maintain such awareness. This strategy includes continuing to promote geothermal technology, residential and commercial air conditioning and heat pump rebates, and commercial efficiency upgrade rebates. These programs help our customers realize significant long-term energy savings through reduced consumption and also a iv

reduced total energy demand that results in purchasing less additional power during the summer months.

Water Fund The Cityâ&#x20AC;&#x2122;s drinking water system includes over 500 miles of distribution lines, 56 water wells, and the treatment plant at Arcadia Lake (pages 90-91). The 15-16 budget does not provide for rate increases, as a rate study will be completed this summer. Increases have been necessary in recent years to address major capital needs, both in terms of infrastructure improvements (replacing 40-yr. old water lines, for example) and developing new water sources. In response to the new Water and Wastewater Master Plan staff is moving forward with the design of many of the major projects identified to meet with the growing need for water supply. These include a new intake structure from Arcadia Lake, expansion of the Water Treatment Plant, and the NW Water Tower. The tower is expected to be completed by the fall of 2016 at an estimated cost of $5M. The plant expansion and intake structure projects should be completed by 2020 at an estimated cost of $100M. The total anticipated cost for capital improvements for our water infrastructure over the five years is around $150M. These major costs will financed by issuing debt (bonds) and servicing the debt through rate increases. It should be remembered that such major water, and sewer, infrastructure costs are not unique to Edmond, as virtually all cities are/will be addressing similar issues. The water well rehabilitation program continues to move forward in the direction identified earlier regarding ground water supply. Of course the City of Edmond will continue to emphasize water conservation and work is progressing on identified conservation measures. The City continues to participate in a mandatory outdoor schedule identified by Oklahoma City for all metro cities that purchase water from OKC. An allocation of $1,263,040 in both operating transfers and ROW use fees is included in next yearâ&#x20AC;&#x2122;s budget for ongoing support of general City services.

Wastewater Fund This operation maintains over 400 miles of lines, lift stations and other wastewater facilities, and also runs the Coffee Creek Wastewater Treatment Plant (pages 94-95). The current rate study is reviewing both water and wastewater rates, but anticipated future rate increases will not begin in next yearâ&#x20AC;&#x2122;s budget. The same rationale applies to increases as identified in the Water Fund, to address major capital needs that include infrastructure improvements (in this situation sixty-year old sewer lines) and capacity upgrades to the plant and lift stations. Design work continues on projects identified in the Master Plan, not only to meet future system demand needs but also to be in compliance with the upcoming state permit requirements. Projects identified include the Spring Creek Lift Station, Chisholm Creek Lift Station, and expansion of the Wastewater Treatment Plant. The lift stations are expected to be completed in 2017 at an estimated cost of $17M. The plant expansion should be completed in 2020 at an estimated cost of $80M. The total anticipated cost for capital improvements for wastewater infrastructure over the next five years is also around $150M. v

Solid Waste Fund This operation provides collection and disposal services for over 28,000 residential and over 1,500 commercial customers, with user fees being the only source of revenue. A lack of funding will delay the initiation of a City-operated composting program, but such a project is still anticipated at some point in the future. However, the program will be more expensive and complex than originally envisioned because of federal regulations regarding leachate and storm water runoff. A low-interest loan remains a possibility through the State Revolving Loan Fund, with the debt being serviced by a rate increase. The results of the enhanced recycling program begun in 2013 continue to be encouraging and participation has more than doubled as has the amount of recycled material. The program features single stream recycling, full-size carts with lids and rollers, the inclusion of cardboard, and every other week curbside pickup. We will need to continue to adjust rates periodically as operating costs continue to rise. An additional pickup route and truck is projected for funding year three of the Plan. Equipment replacement life cycles have been shortened to reduce the major repair expenses that occur during the latter years of equipment life. Departmental efficiencies are continuously reviewed, recently including an educational outreach. Support of the General Fund will continue through an operating transfer of $354,736. This utility is not charged a ROW use fee.

Drainage Fund The only source of revenue for this operation is a monthly fee charged to all utility customers ($3 for residential), and insufficient revenue is an ongoing concern (pages 98-99). One of the most major accomplishments of this fund was the Willowood Drainage Project in the area of 2nd and Coltrane. This project was completed last year and we should soon receive reimbursement for the state participation. The Meadowlakes Drainage Project located in the addition north of the rodeo grounds will be constructed in the next budget year, and two other projects (Brookhaven and Taurus Drive/ Craig Drive) are in the design and easement acquisition stage.

Arcadia Fund City recreational opportunities at Arcadia Lake are provided through this fund (pages 96-97), and our ongoing goal remains that this fund will generate enough revenue to pay the operating expenses. Our projection is that this goal will be met for all five years of the Plan, as attendance continues to increase as more people continue to take advantage of the variety of activities available. Our people continue to explore the possibility of new improvements to accommodate a growing attendance. The second round of improvements to the new Carl Reherman Park at 33rd & Air Depot vi

will be accomplished in the next two budget years, including another boat launch and boat parking, day use picnic sites, a pavilion and restrooms. These improvements will be financed by the Park Tax fund. Despite encountering numerous delays for a variety of reasons, our people still hope to have the paved trail along Spring Creek from I-35 to Spring Creek Park completed in this calendar year. It is envisioned that this facility will be the initial leg of a trail system that eventually circles the entire lake. However, major private fundraising will be needed to help build the full system, which would be an outstanding regional attraction. Discussions continue concerning a potential public/private partnership development that would include a marina, some lake cabins and an attractive recreational vehicle park. A significant $250,000 reduction in the revenue bond transfer is identified in the fourth year of the Plan. These bonds were used for recreation improvements, and money is transferred from the General Fund until 2024 to make these payments which will continue at the reduced amount until the bonds are retired.

Golf Course Fund The ongoing goal is to operate Kickingbird Golf Course as an enterprise fund (pages 104-105), with operating expenses covered by revenues. The Park Tax Fund will continue to provide assistance with capital improvements, including a new maintenance facility that will be constructed in the 15-16 budget year. Each year of the Plan identifies a reserve, although not the 20% amount that is our goal but nonetheless encouraging. It needs to be remembered that weather will always have a significant impact on the revenue for the golf course facility. The Edmond area is very competitive for golf courses, and our course will continue to be operated in a professional, businesslike manner that will allow us to be successful in this competition. Growing interest in the sport continues to be a focus for our outstanding staff, including youth golf opportunities, tournaments for people of all ages and skill levels, and family night events. A public/private partnership opportunity for an indoor training facility continues to be pursued as well.

Park Tax Fund This fund accounts for the proceeds of the 1/8 cents sales tax for parks (pages 79-80), which has been primarily used for capital improvements. As an ongoing example, the tax finances regular replacements and upgrades to playground equipment in all City parks. Major improvements at the golf course and Arcadia Lake have also been accomplished through this tax. The operational expenses at Mitch Park now also include the expenses associated with the competitive pool, and the agreement with the Edmond Public Schools stipulates that they will contribute up to $50,000 each year. The YMCA operates the entire facility, and competitive pool area expenses are partially offset by swim club rentals. At this point we are annually budgeting $175,000 for net expenses. We are still working through startup expenses and through all the revenue potential of the swim clubs vii

and swim meets. We believe this amount will be less after we go through all these new operational aspects. The construction of both the Mitch Park YMCA/Edmond Public Schools Competition Pool project and the Edmond 66 Softball Complex were partially financed by this fund, along with the 2000 Capital Improvements Sales Tax. Another major project financed by this tax is the City’s initial aquatic Splash Pad in a portion of the Barnett Field area at Kelly and Main, and it will also support the second phase of this pad development with a restroom and picnic shelter. Work is also underway to reuse the water from the Splash Pad to water soccer fields. The two main construction projects in next year’s budget will involve continued development of Carl Reherman Park and the new maintenance building at the golf course. Our people continue to work with the Park Board in identifying the next major projects the City should pursue, using the new Park Master Plan as a guide. The outer years of the Plan feature the accumulation of reserve funds, which is intentional and designed to provide more time to identify the next priority projects. More trail development, development of a synthetic turf workout area at the Blake-Service Soccer Complex, and the development of a second splash pad are all anticipated in future years.

Ambulatory Services Fund Ambulance service to our residents is provided through Edmond’s participation in the EMSA (Emergency Medical Services Authority) regional service (pages 67-68). Several years ago we switched the funding for our EMSA subsidy to a $3.00 monthly charge on residential utility bills, as most participating cities have done to reduce pressure on the General Fund. This charge covers out-of-pocket expenses for the EMSACare ambulance service through EMSA. All residential customers are enrolled automatically in this program, but in October of every year people can opt out if they choose. However, such a choice means that residents will be responsible for these significant ambulance expenses, which now start at around $2,000. The $3.00 monthly amount was initially established with a goal of going five years without an increase, but we are pleased to report that the goal has now been exceeded and we anticipate it will be possible to continue this original charge for a few more years—good news for our residents. Due to lower contractual costs, ending balances for all five years remain positive; consequently, no increase in the original monthly charge is anticipated in this 5 year plan. Appendix A identifies EMSA’s subsidy request for the 15-16 budget is the second consecutive year that a decrease from previous years is identified, primarily resulting from the lower contract amount established a year ago by EMSA with the new service provider. It is important for our residents to realize that EMSA continues to be recognized nationally for excellent clinical care.

CAPITAL IMPROVEMENTS FUNDS CIP-General Fund Limited capital funding for smaller, specific needs is provided by this fund (pages 69-70). All five years of the Plan include a $200,000 allocation for ADA (Americans with Disabilities Act) improvements and viii

$60,000 for school zone improvements. There are no funds allocated next year for projects related to the Bicycle Master Plan, as the Bicycle Committee received permission to move up the anticipated annual $100,000 funding allocation for next year to the current budget year, in order to move forward with a larger number of projects in the same time frame. $100,000 is also included for the Downtown Urban Boardâ&#x20AC;&#x2122;s parking lot/signage improvements. The first three years of the Plan also identifies the City's participation with five other metro cities to move forward with start-up and initial operation expenses of a Regional Transit Authority that would develop and operate a regional transit system. Such an initiative will be administered by ACOG through a task force. The costs for each city are proportional based on population. Edmond's projected shares are: FY15-16: $46, 060.63; FY16-17: $86, 352.42 and FY17-18: $56,787.09. These funds will come from the General Government budget in the General Fund. 1996 Capital Improvements Fund For the past couple of years there has been only one project remaining to be accomplished through this fund (page 74), the 33rd Street widening project from Coltrane to I-35. This project has been moved back several times in the state (ODOT) funding cycle because of reductions in both traffic volume and accidents. However, since the remaining funds were very limited and not nearly enough to provide the City match for this project, these funds ($237,588) will now be spent in the Safe Routes to Schools program for sidewalks this year in the above fund, and as a result the â&#x20AC;&#x2DC;96 fund will be closed starting with the next budget. 2000 Capital Improvements Sales Tax Fund This fund is the main source of financing for capital improvements in our community (pages 81-82). Voters initially authorized this three-quarter cent tax in 1996 and then extended it indefinitely in 2000. The number and dollar amount of capital projects accomplished through this fund is very impressive regardless of how success is defined, and it is hard to imagine the Edmond that we know today without these improvements. Over $100M in bond financing issued through this fund has funded most of the major improvement projects in our community over the last 15 years, and the total value of projects constructed from this fund exceeds $160M. Last year featured the opening of the Mitch Park YMCA/Edmond Public Schools Competitive Pool, and also the Kelly Street Widening from Covell to Coffee Creek. The most recently completed project is the adult softball complex in Edmond Park 66 which just opened in April and is receiving great comments from various user groups. In the next few months construction will begin on the Spring Creek Trail from I-35 to Spring Creek Park at Arcadia Lake. We hope this represents only the first phase of a significant regional trail project that would wind around the entire lake. Private funding and pursuit of additional grants are being explored to continue this trail, which when constructed would provide a comprehensive biking, running and walking trail network for the citizens of Edmond and the people of central Oklahoma. The list of upcoming projects is also impressive. The next phase of improvements on Covell, from Fairfax Boulevard to I-35, is scheduled to begin later this year and also includes funding assistance from a highway grant. This project will complement the work that has already been initiated at the interchange as part of the major economic development project associated with the development of a Hotel/Conference Center (HCC). The goal is that roadway improvements will be completed as the HCC is ready to open. The anticipated development on the two northern corners of I-35 & Covell represent the ix

most significant City involvement by far in any economic development project. Edmond has committed $11M from this fund for the purchase of land for the HCC on the northwest corner ($2.2M), the purchase of land for an Indoor Sports Complex on the northeast corner ($2M), infrastructure improvements to serve development on the west side of the interchange ($2M), and funding assistance for the construction of the Conference Center ($4.8M). The HCC has been identified numerous times as a longstanding need for the community, and the Indoor Sports Complex supports a City Council goal of Edmond being a major activity hub for youth sports. These building projects should have construction contracts awarded by the private developers in the next few months. The executed development agreements provide for the City to be repaid $9M of the $11M investment in 15 years as the developers buy out the City’s interest in the land and the conference center improvements. This major economic development initiative will stimulate significant new visitor traffic to Edmond, and the development area will provide new construction-ready sites for new retail opportunities for additional sales tax collections along the I-35 corridor. The development of an Intelligent Traffic System (ITS) continues as a multi-year program which features improved traffic control equipment at local intersections that features continuous communication with a central computer system. This centralized control can be monitored and adjusted in real time to meet specific traffic issues as they arise to improve traffic flow, which our recent citizen’s survey told us emphatically is the number one concern in Edmond. The replacement of outdated signal equipment will also make this infrastructure more reliable. The first improvement corridor is under construction along 2nd Street/Edmond Road from Santa Fe on the west to Boulevard on the east. Highway grant funds are providing major funding assistance for the ITS improvements. The design is completed for the next phase of this project, which includes signals along Broadway and is now awaiting grant support. Our citizens clearly told us in the recent survey that traffic issues are their biggest concern. We then polled residents electronically to identify the specific locations that are the highest priority. Three projects will soon be under construction that will directly address three identified high priority locations. The first is an ODOT grant project that will begin this summer for additional turn lanes at 33rd and Broadway. The other two construction projects involve work to create additional turn lanes at intersections on Covell at both Santa Fe and Bryant. Since it will be several years before funding is available to the complete the roadway improvements needed for these intersections, these additional turn lanes will be added as interim improvements to improve traffic flow in the short-term. Next year’s budget also includes $2.1M for the continuation of the popular Street Overlay Program to resurface, reconstruct and rehabilitate local streets, and an annual 2.5% inflation adjustment is included in each of the outer four years of the Plan. In the past several years the City has taken full advantage of opportunities to refund past bond issues with improved interest rates, resulting in an impressive $13M in savings through refunding and guaranteed investment contracts. Most recently, the last available refunding was accomplished in the current budget and resulted in over $2M in additional revenue. As we have discussed in recent years, the ability of this fund to provide adequate long-term revenue for major capital projects is a serious concern, and the Five-Year Plan identifies a significant reduction in the number of projects being considered because of reduced funding. The initial bond ($20M) issued from this tax will not be retired until 2021. If the trend of growing sales tax revenue continues it might be possible to have another small ($12M) bond issue within the next couple of years. It important to remember however that the list of projects identified with the passage of the extension in 2000 have basically been completed—just as our public was promised. As Edmond continues to grow the funding x

gap will continue to widen between available revenue and an ever-increasing list of new projects to be considered. 2012 Public Safety Center—Capital Improvements Fund This fund includes the revenues and expenditures associated with the design and construction of the Public Safety Center project (page 84). In April of 2012 the City began collecting this five-year half-cent sales tax, and the tax will expire in April of 2017. A two-year construction time frame was identified, and the project remains on target for completion in September of this year. CITYLINK Public Transportation Fund Edmond initiated its own public transportation service seven years ago, and the service includes four local routes, one express route to and from OKC, and an on-demand paratransit service (pages 108-109). The City service has proven to be very popular, as total ridership has increased over 312% and total annual ridership is now over 277,000. As we have discussed in recent years however, we remain concerned about the City’s costs for this program that come entirely from the General Fund. The costs have increased with increased demand, and also because of reduced or eliminated grant funding. The 15-16 budget identifies a net estimated cost of $1.2M, which at first glance is a 36% increase from this year ($882,323). The increase primarily results from an increased contractor with the service provider (McDonald Transit) and the replacement of three busses. However, the cost increase does not reflect an anticipated reimbursement of $150,000 for two of the new busses and potentially another $240,000 in grant assistance. In addition, staff and the Transportation Committee are continuing to review options presented in the revenue study that was prepared last year by an outside consultant. The two most viable options at this point appear to be revenue from advertising and some kind of charge (fare) per ride, initially being considered for the express route. While no revenue from these potential sources has been included in next year’s budget, it is anticipated that some additional revenue from at least the initiation of an advertising program will be realized in the coming year. Art in Public Places Fund This fund provides for the financing of public art in our community (pages 75-76), and the program features a public/private partnership that is a dollar-for-dollar match for the several pieces of art that are normally placed each year. The public funds will only be spent as the private donations are received. The annual request from the Visual Arts Commission for $100,000 is included in the 15-16 budget for the matching funds program, along with an annual request for a $15,000 maintenance allocation. The collection of public art now totals around 150 pieces, most of which are located in public parks or along streets. A continuation of the Utility Bill Check-Off program is included through $3,000 allocations in all five years of the Plan. Those utility customers who choose to make a donation provide these funds. The third component of this fund is the City’s contribution of up to 1% of the total cost of municipal construction projects over $250,000 to public art.

Hospital Sale Trust Fund The proceeds from the City sale in 1982 of the hospital facility now known as OU Medical Center Edmond are accounted for in this fund (pages 61-62). This fund annually receives a portion of the accrued interest. Voter approval is required to spend any of the principal, and in 2011 voters approved a LOAN of the full principal amount ($7,098,616) to provide interim initial financing of the Public Safety Center project. The proceeds from the five-year half-cent sales tax that is funding the PSC will repay the full principal amount, no later than April of 2017 (end of fifth year). Real Property Fund The interest from the Hospital Trust Fund is the only source of revenue for this fund (pages 63-64), which provides for the purchase of property for City use as needed. In recent years only a limited amount of revenue has been available, and in the short-term it would be prudent to consider another source of revenue. CDBG Fund This fund provides for the operation of Edmond’s Community Development Block Grant program (pages53-54). The only source of funding is the annual federal CDBG allocation to Edmond as an “entitlement” community (over 50,000 population). We now identify this budget for the next year only, as we never know the amount of the federal allocation until after the budget has been prepared. Of course only the funds actually received are actually spent. Convention and Visitors Bureau Fund The sole source of revenue for this fund is the 4% hotel/motel (bed) tax (pages 65-66). Employee Pension Fund This self-funded program includes all City employees except uniformed police and fire personnel and the City Manager, and the projected contributions are identified in the individual fund budgets. The longstanding and growing disparity between the City’s contribution percentage and the individual employee contribution percentage, due to declining investment earnings, was addressed last year by the Pension Board. A new policy was established that provides that if/when the City’s contribution rate reaches 9.5%, a review of the employee contribution rate will automatically be triggered. The Board hires an actuary who annually determines the City contribution rate that is needed to maintain full funding. This individual has recommended an increase for the 15-16 budget from the current 8.32% to 8.61%, and I support this recommendation. The individual employee contribution will remain at 5.25%. We always use the annual City rate for all five years of the Plan, since we cannot determine the future economic conditions that might affect this program.

xii

HUMAN RESOURCES The proposed personnel budget as identified by Human Resources Lisa Goodpasture is contained in the detailed information found in the Personnel section at the end of the budget document. Employee Group Insurance Fund The City’s self-funded health insurance program has long been the most significant employment benefit for full and some part-time City employees (pages 114-115). The City provides the full cost of individual coverage for all employees, except that those who select employee-only coverage under the Enhanced Plan option now pay $40 per month. The City also provides 75% of the cost for optional dependent coverage. As all other public and private entities are also doing, we continue to prepare for the changes that are currently known resulting from the federal Affordable Care Act. The Insurance Committee, along with McGriff, Seibels & Williams, Inc. who are the City’s Insurance Consultant, will be reviewing the last twelve months claims data to determine plan changes or premium adjustments. A major new additional employee benefit became a reality last August when the City opened the Employee Health Clinic in the downtown Community Center for employees and dependents. The clinic has proven to be tremendously popular in the first ten months of operation, as it provides a more accessible, centralized and no direct cost alternative for primary health care. We have been very pleased with Care ATC, the outside entity who was hired to operate the clinic, especially with Dr. Kathryn Lofgren and her two assistants who are already well-known for their personal care skills. The entire funding for the clinic comes from the reserves in this fund (Reserve for Other Restricted Purposes). This amount for next year’s budget is $673,422. We are also optimistic that the increase in employee wellness/prevention will at some point result in some stabilization of costs in this fund. Conclusion The preparation of the City of Edmond budget is, by very intentional design, a professional, transparent and open process that is a source of pride for our organization. Our internal mission and seven core values are important considerations in preparing the proposed budget and Five-Year Financial Plan. We clearly understand that the City of Edmond exists to provide services, and hopefully most our citizens believe that we are good steward of their tax dollars. It is my genuine pleasure to work every day with the exceptional people in our organization. Respectfully submitted,

Larry Stevens City Manager

xiii

Budget Summaries Tab

THE CITY OF EDMOND, OKLAHOMA BUDGET SUMMARY - ALL FUNDS FISCAL YEAR 15-16 GENERAL FUND

SPECIAL REVENUE FUNDS

CAPITAL PROJECT FUNDS

ENTERPRISE FUNDS UTILITY OTHER FUNDS FUNDS

INTERNAL SERVICE FUNDS

COMBINED FUNDS

ESTIMATED RESOURCES REVENUES: Taxes Inter-governmental Licenses & Permits Fines & Forfeitures Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

40,281,641 1,650,478 1,461,706 2,129,109 5,352,954 70,000 229,850 51,175,738

6,877,438 627,407 911,981 108,200 165,740 8,690,766

23,424,192 19,449 378,450 219,000 24,041,091

1,707,185 1,806,626 124,204,164 650,000 560,615 128,928,590

220,136 2,356,970 6,000 37,684 2,620,790

59,500 11,307,258 127,000 174,286 11,668,044

70,583,271 4,205,206 3,327,832 2,129,109 144,152,776 1,339,650 1,387,175 227,125,019

3,365,957 31,112 8,127,424

75,000 19,354,281 275,000 -

20,148,605 16,327 -

20,000,000 12,413,065 59,909,036

1,301 738,442

18,541,408 3,998,676

20,075,000 73,824,616 322,439 72,773,578

62,700,231

28,395,047

44,206,023

221,250,691

3,360,533

34,208,128

394,120,652

ESTIMATED USES DIRECT COSTS BY FUNCTION: General Government/ Central Services Public Safety Park & Recreation Streets & Highways Health & Welfare Utility Services Other Activities Economic Infrastructure Development DEBT SERVICE COST: Principal and Interest Issuance Costs TOTAL ESTIMATED COSTS

1,893,345 1,741,496 2,682,239 1,045,000 472,500 1,664,424 576,728

36,677,215 454,524 675,041 -

1,035,350 6,000,000 2,581,689 10,611,000 -

821,856 117,815,822 -

1,820,871 1,281,286 67,756 -

32,143,377 4,358,851 3,952,264 7,144,696 -

35,072,072 48,777,562 7,906,655 15,608,264 2,208,310 124,960,518 2,407,221 576,728

10,075,732

37,806,780

8,518,729 28,746,768

6,343,110 124,980,788

3,169,913

47,599,188

14,861,839 252,379,169

TRANSFERS IN: Sales Tax Other Transfers Debt Service Transfers Internal Service Charges & Allocations TOTAL TRANSFERS IN:

1,081,526 1,081,526

33,397,168 33,397,168

226,000 226,000

1,666,053 2,760,484 4,426,537

1,200,000 18,167 1,218,167

33,299,029 33,299,029

37,570,747 2,760,484 33,317,196 73,648,427

TRANSFERS OUT: Sales Tax Other Transfers Debt Service Charges Fleet Assessment Charges Vehicle Maintenance Charges Insurance Cost Allocation Administrative Indirect Cost Allocation Field Services Cost Allocation TOTAL TRANSFERS OUT:

(34,978,221) (117,058) (67,796) (99,651) (4,096,147) (4,941,737) (44,300,610)

(1,336,599) (652,000) (934,664) (3,735,699) (6,658,962)

(11,000) (3,809) (2,500) (13,502) (219,206) (250,017)

(2,581,526) (2,707,271) (858,662) (914,294) (317,372) (6,438,466) (4,550,970) (18,368,561)

(53,213) (141,434) (211,300) (14,219) (202,343) (622,509)

(765,441) (518,150) (390,271) (1,773,906) (3,447,768)

(0) (37,570,747) (2,760,484) (3,223,003) (2,366,040) (1,769,679) (16,465,767) (9,492,707) (73,648,427)

TOTAL NET TRANSFERS

(43,219,084)

26,738,206

(24,017)

(13,942,024)

595,658

29,851,261

100,000 3,056,724 6,248,691 9,405,415

350,000 16,976,473 17,326,473

17,757 7,497,165 7,920,315 15,435,238

10,691,577 71,636,301 82,327,879

1,301 784,977 786,278

16,425,178 35,023 16,460,201

100,000 367,757 37,671,945 24,896,788 78,704,993 141,741,482

62,700,231

28,395,047

44,206,023

221,250,691

3,360,533

34,208,128

394,120,652

OTHER USES: Assigned (Reserve for Council Special Projects) Committed for Other Purposes Restricted (Reserve for Other Restricted Purposes) Restricted (Reserve for Specific Fund Purposes) Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES TOTAL ESTIMATED USES * LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue

11.96% 44

20.54% 75

GENERAL FUND RESOURCES SUMMARY BY SOURCES

REVENUE SOURCES TAXES Sales Tax Use Tax Hotel/Motel Tax Franchise Tax Liquor Tax

Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

32,504,631 3,561,151 2,269,717 41,433

31,685,357 3,379,565 2,429,409 41,005

33,300,137 3,739,845 2,306,725 43,432

34,132,640 3,633,865 2,472,812 42,324

35,497,946 3,742,881 2,516,214 43,644

36,917,864 3,855,168 2,559,617 44,963

38,394,578 3,970,823 2,603,020 46,283

39,930,362 4,089,948 2,689,826 47,602

Sub-Total LICENSES & PERMITS City Clerk Building Department Oil & Gas Fees

38,376,932

37,535,336

39,390,139

40,281,641

41,800,685

43,377,612

45,014,704

46,757,738

6,330 1,551,157 51,193

6,018 1,280,275 40,999

11,385 1,512,800 26,468

10,824 1,413,559 37,323

11,271 1,486,094 38,004

11,718 1,547,697 38,684

12,165 1,625,589 39,365

12,612 1,707,516 40,046

Sub-Total FINES & FORFEITURES Court Fines

1,608,680

1,327,292

1,550,653

1,461,706

1,535,369

1,598,099

1,677,119

1,760,174

2,099,736

2,177,125

1,954,294

2,129,109

2,173,152

2,217,196

2,261,239

2,396,823

Sub-Total INTERGOVERNMENTAL Grant Revenues Alcoholic Beverage & Cigarette Tax Vehicle & Gas Tax

2,099,736

2,177,125

1,954,294

2,129,109

2,173,152

2,217,196

2,261,239

2,396,823

306,495 842,457 811,440

10,000 861,339 688,853

861,527 788,476

875,502 774,976

889,665 791,756

903,829 808,538

917,992 825,318

932,156 842,099

Sub-Total CHARGES FOR SERVICES Right of Way Fees Recreational Program Fees Swimming Pool Fees Cemetery Fees Emergency 911 Fees Animal Welfare Fees Curb Cut Fees Filing Fees Miscellaneous Charges

1,960,392

1,560,192

1,650,003

1,650,478

1,681,421

1,712,367

1,743,310

1,774,255

5,066,607 54,793 356,794 166,055 46,754 45,174 10,200 77,695 11,193

5,289,132 58,545 479,700 127,755 49,121 50,841 8,494 54,815 5,500

5,289,132 59,662 395,160 166,265 40,766 49,260 10,489 64,404 4,859

4,962,817 60,347 155,590 46,751 51,830 9,710 59,608 5,801

5,069,828 61,549 158,940 47,089 52,571 9,953 62,005 6,029

5,208,244 62,751 162,290 47,428 52,818 10,196 64,401 6,044

5,346,648 63,352 165,641 47,767 53,066 10,440 69,194 6,273

5,485,039 64,553 168,991 48,105 53,313 10,683 73,988 6,500

Sub-Total INTEREST Earnings on Deposit

5,835,265

6,123,903

6,079,997

5,352,454

5,467,964

5,614,172

5,762,381

5,911,172

87,039

70,000

64,836

70,000

Sub-Total MISCELLANEOUS REVENUES Miscellaneous Revenues

87,039

70,000

64,836

70,000

426,011

223,936

190,208

224,850

227,278

230,292

233,305

236,319

Sub-Total

426,011

223,936

190,208

224,850

227,278

230,292

233,305

236,319

50,394,055

49,017,784

50,880,130

51,170,238

52,955,869

54,819,738

56,762,058

58,906,480

TRANSFERS IN E.P.W.A. Neighborhood Stablization Fund Hospital Trust Fund Convention Visitors Bureau Fund Capital Improvement Fund Parks Special Events Fund

3,202,100 -

1,942,584 -

1,081,526 -

1,299,486 -

1,498,758 -

1,711,490 -

1,937,069 -

Sub-Total Transfers In

3,202,100

1,942,584

1,081,526

1,299,486

1,498,758

1,711,490

1,937,069

SUBTOTAL-REVENUES

OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves: Street & Alley Juvenile Court Capital Infrustruture Improvement Transportation Comm. Development Council Special Projects Unassigned (Unrestricted) Prior Year Reserves Sub-Total Other Resources

1,681,885 719,072 234,697 8,690 10,000 8,480,705 11,135,049

2,244,231 712,935 234,697 5,890 10,000 9,210,528 12,418,281

1,478,905 716,387 234,697 7,240 31,112 8,127,424 10,595,765

1,208,881 705,178 234,697 7,240 100,000 6,248,691 8,504,688

1,060,637 707,499 234,697 7,240 100,000 4,759,825 6,869,899

1,164,175 723,349 234,697 7,240 100,000 3,941,385 6,170,847

1,039,493 752,729 234,697 7,240 100,000 3,888,229 6,022,388

TOTAL ESTIMATED RESOURCES

64,731,204

63,378,649

65,240,995

62,847,530

62,760,042

63,188,395

64,644,395

66,865,938

PUBLIC WORKS RESOURCES SUMMARY BY SOURCES

REVENUE SOURCES INTER-GOVERNMENTAL Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake

Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

75,652 2,069,033 -

1,147,947 -

347,564 -

1,707,185 -

1,727,864 -

1,733,432 -

1,739,001 -

1,744,571 -

Sub-Total LICENSES & PERMITS Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake

2,144,685

1,147,947

347,564

1,707,185

1,727,864

1,733,432

1,739,001

1,744,571

1,357,132 810,820 -

1,007,853 592,221 -

1,191,227 693,825 -

1,125,825 680,801 -

1,158,141 710,365 -

1,190,456 739,929 -

1,222,771 769,495 -

1,255,088 799,059 -

Sub-Total CHARGES FOR SERVICES Electricity Water Solid Waste Wastewater Drainage Utility Arcadia User Fees

2,167,952

1,600,074

1,885,052

1,806,626

1,868,506

1,930,385

1,992,266

2,054,147

76,733,054 21,418,990 8,073,194 10,625,984 1,705,318 922,031

76,982,775 23,371,959 8,616,252 11,427,904 1,696,557 913,768

81,640,340 21,304,681 8,385,306 11,357,147 1,412,403 945,907

78,951,872 23,980,954 8,639,744 11,688,502 943,092

80,551,605 24,565,310 9,000,227 11,951,929 973,153

82,711,740 25,215,973 9,074,728 12,222,907 1,003,325

84,871,872 25,866,636 9,165,631 12,499,894 1,035,139

87,032,006 26,517,299 9,495,015 12,783,029 1,066,955

119,478,570

123,009,215

125,045,784

124,204,164

127,042,224

130,228,673

133,439,172

136,894,304

16,611 240,883 16,221 90,253 44,300 2,151

18,000 180,000 15,000 100,000 40,000 2,000

19,086 258,951 18,607 102,534 51,247 2,496

18,000 180,000 15,000 100,000 40,000 2,000

18,000 180,000 15,000 90,000 40,000 2,000

18,000 180,000 15,000 80,000 40,000 2,000

18,000 180,000 15,000 70,000 40,000 2,000

Sub-Total MISCELLANEOUS REVENUES Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake

410,419

355,000

452,921

355,000

345,000

335,000

325,000

308,915 511,850 (2) 23,598 41,814

298,613 209,359 48,590

133,268 246,522 48,114

300,386 210,104 50,125

304,720 212,206 51,661

309,054 214,308 53,195

313,387 216,408 54,731

317,721 219,414 56,266

Sub-Total

886,174

556,562

427,904

560,615

568,587

576,557

584,526

593,401

125,087,800

126,668,798

128,159,225

128,633,590

131,562,181

134,814,047

138,089,965

141,611,423

20,000,000 -

Sub-Total RESTRICTED PRIOR YEAR RESERVES Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake Sub-Total UNRESTRICTED PRIOR YEAR RESERVES Electricity 1,757,729 Water 32,413,463 Solid Waste 2,636,168 Wastewater 14,469,572 Drainage Utility 6,349,460 Arcadia Lake 264,814

20,000,000

3,285,237 29,085,179 2,960,902 17,802,046 6,454,233 282,838

5,854,447 25,269,322 3,167,219 19,304,644 6,017,518 295,886

20,313,170 26,942,243 3,352,881 15,062,359 5,674,677 290,972

14,482,771 22,008,902 3,369,586 12,992,115 5,997,462 272,240

8,446,856 24,083,709 3,069,627 16,953,747 6,673,874 277,902

2,828,438 26,964,440 2,471,547 19,381,013 6,652,284 310,299

Sub-Total

57,891,206

59,870,435

59,909,036

71,636,301

59,123,077

59,505,716

58,608,021

182,979,006

186,539,233

188,029,660

208,542,626

203,198,482

193,937,124

197,595,681

200,219,444

Sub-Total INTEREST Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake

SUBTOTAL-REVENUES OTHER RESOURCES: DEBT/LOAN PROCEEDS Electricity Water Solid Waste Wastewater Drainage Utility Arcadia Lake

TOTAL ESTIMATED RESOURCES

4 Total Direct Costs $252,379,169

Uses/Expenses

Resources/Revenues

Unassigned (Res for Emergencies & Shortfalls) $78,704,993

Total Uses $394,120,652

Total New Revenue $227,125,019

Prior Year Reserves $166,995,633

Total Resources $394,120,652

Assigned, Committed & Restricted $63,036,490

"Balanced" Budget All Funds FY 2015-16

Licenses & Permits $1,461,706 2.86%

Liquor Tax $42,324 0.08%

Fines $2,129,109 4.16%

Vehicle/Gas Tax $774,976 1.51%

Grants $- 0.00%

Alcohol Bev & Cigarette Tax $875,502 1.71%

Charges for Services $5,352,454 10.46%

Interest Earnings $70,000 0.14%

Franchise Tax $2,472,812 4.83%

Sales & Use Tax, $37,766,505 , 73.81%

Edmond's Budgeted FY15-16 General Fund Revenues $51,170,238

Utility Funds, $124,980,788 49.52%

Admin Support Funds, $20,579,844 , 8.15%

Capital Project Funds, $28,746,768 11.39%

Special Revenue Funds, $37,806,780 14.98%

General Fund, $10,075,732 3.99%

Internal Service (less Admin Support), $27,019,344 10.71%

Edmond's FY15-16 Budgeted Direct Operating Expenses $252,379,169

Other Enterprise Funds, $3,169,913 , 1.26%

Restricted (Reserve for Other Restricted Purposes) $37,671,945 26.58%

Restricted (Reserve for Specific Fund Purposes) $24,896,788 17.56%

Unassigned (Reserve for Emergencies & Shortfalls) $78,704,993 55.53%

Total Reserves FY2015-16 $142,741,482

Committed for Other Purposes $367,757 0.26%

ASSIGNED (Reserve for Council Special Projects) $100,000 0.07%

General Fund Tab

General Fund - Sub-Directory General Fund – Departmental Summary & Budget

8-9

General Government - Departmental Summary & Budget

10 - 11

City Council – Departmental Summary & Budget

12 - 13

Parks and Recreation – Departmental Summary & Budget

14 - 15

Street Maint. & Construction – Departmental Summary & Budget

16 - 17

Municipal Court – Departmental Summary & Budget

18 - 19

Senior Center (Parks) - Departmental Summary & Budget

20 - 21

Social Agency – Departmental Summary & Budget

22 - 23

Community Dev. & Development – Departmental Summary & Budget

24 - 25

Emergency Management – Departmental Summary & Budget

26 - 27

Cemetery – Departmental Summary & Budget

28 - 29

Community Image – Departmental Summary & Budget

30 - 31

Planning & Zoning – Departmental Summary & Budget

32 - 33

Festival Market Place – Departmental Summary & Budget

34 - 35

Building Services – Departmental Summary & Budget

36 - 37

Downtown Community Center – Departmental Summary & Budget

38 - 39

Historical Society – Departmental Summary & Budget

40 - 41

Edmond Electric Economic Dev – Departmental Summary & Budget

42 - 43

Parks Special Events Fund – Departmental Summary & Budget

44 - 45

General Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The General Fund is the principal fund of the City which accounts for all transactions not accounted for in the other funds. It accounts for the costs of operating many of the Cityâ&#x20AC;&#x2122;s general basic services, such as street maintenance, parks and recreation, and general government. Financing is primarily provided by City sales tax, franchise taxes and EPWA transfers, fines, licenses, and permits, charges for services and interest earnings.

FUND BUDGET SUMMARY

General Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Fines & Forfeitures Charges for Services Interest Miscellaneous Revenue

38,376,932 1,960,392 1,608,680 2,099,736 5,840,142 91,654 433,491

37,535,336 1,560,192 1,327,292 2,177,125 6,125,403 73,500 227,436

39,390,139 1,650,003 1,550,653 1,954,294 6,080,097 69,636 196,208

40,281,641 1,650,478 1,461,706 2,129,109 5,352,954 70,000 229,850

41,800,685 1,681,421 1,535,369 2,173,152 5,468,464 70,000 232,278

43,377,612 1,712,367 1,598,099 2,217,196 5,614,672 70,000 235,292

45,014,704 1,743,310 1,677,119 2,261,239 5,762,881 70,000 238,305

46,757,738 1,774,255 1,760,174 2,396,823 5,911,672 70,000 241,319

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Assigned Prior Year Reserves (Council Projects) Unrestricted Prior Year Reserves

50,411,027

49,026,284

50,891,030

51,175,738

52,961,369

54,825,238

56,767,558

58,911,980

3,367,884 10,000 8,480,705

4,038,080 10,000 9,597,396

3,365,957 31,112 8,127,424

3,056,724 100,000 6,248,691

2,911,301 100,000 4,759,825

3,029,689 100,000 3,941,385

2,934,387 100,000 3,888,229

TOTAL ESTIMATED RESOURCES

62,269,616

62,671,760

64,536,506

62,700,231

62,366,784

62,596,364

63,838,632

65,834,596

347,687 79,640 1,879,117 551,005 781,796 354,251 649,708 280,259 171,308 972,676 551,122 29,855 1,141,508 98,394 247,279

251,160 235,195 2,189,590 1,789,500 868,008 392,642 729,466 407,527 185,511 1,173,301 1,001,319 40,954 1,291,485 136,533 256,000

214,258 174,644 1,956,658 1,789,500 781,898 379,877 729,466 276,573 180,986 1,049,085 963,022 32,999 1,230,334 118,931 247,600

80,000 168,195 1,855,911 1,045,000 882,812 409,424 746,500 352,690 191,712 1,312,712 626,918 38,904 1,388,806 135,420 264,000

104,000 185,345 1,864,034 940,000 895,903 414,422 746,500 355,778 195,847 1,212,216 636,179 39,004 1,392,351 137,983 264,000

74,500 111,445 1,889,627 705,000 908,094 422,124 746,500 357,169 199,008 1,232,390 644,527 39,004 1,431,262 139,259 264,000

17,500 186,445 1,912,426 950,000 919,173 427,574 746,500 362,116 200,797 1,255,504 654,431 39,004 1,468,053 140,090 264,000

17,500 111,445 1,929,304 950,000 929,910 434,847 746,500 381,974 202,600 1,278,386 662,957 39,079 1,498,973 140,926 264,000

TOTAL ESTIMATED COSTS

8,135,606

10,948,191

10,125,831

9,499,004

9,383,562

9,163,909

9,543,613

9,588,401

TRANSFERS: Transfers In Transfers Out (See detail below)

35,381,965 (75,870,498)

33,727,941 (75,149,259)

35,242,721 (78,128,904)

1,081,526 (44,877,338)

1,299,486 (46,511,581)

1,498,758 (47,860,139)

1,711,490 (49,083,894)

1,937,069 (50,413,264)

NET TRANSFERS IN (OUT)

(40,488,533)

(41,421,318)

(42,886,183)

(43,795,812)

(45,212,095)

(46,361,381)

(47,372,404)

(48,476,195)

4,038,080 10,000

3,227,357 31,112

3,365,957 31,112

3,056,724 100,000

2,911,301 100,000

3,029,689 100,000

2,934,387 100,000

2,634,699 100,000

ESTIMATED USES DIRECT COSTS BY FUNCTION: General Government City Council Park & Recreation Street Maintenance & Construction Municipal Court Senior Citizens Center Outside Agencies City Link Emergency Management Cemetery Community Image Planning & Zoning Festival Marketplace Building Services Department Downtown Community Center Historical Society

OTHER USES: Restricted (Reserve for Other Restricted Purposes) Committed for Other Purposes Assigned (Reserve for Council Special Projects) Unassigned (Res for Emergencies & Shortfalls*)

9,597,396

7,043,783

8,127,424

6,248,691

4,759,825

3,941,385

3,888,229

5,035,302

TOTAL OTHER USES

13,645,476

10,302,251

11,524,492

9,405,415

7,771,126

7,071,074

6,922,615

7,770,000

TOTAL ESTIMATED USES

62,269,616

62,671,760

64,536,506

62,700,231

62,366,784

62,596,364

63,838,632

65,834,596

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue Percentage of Total Expenses Number of Days of Revenue DETAIL OF TRANSFERS OUT: Sales Tax Other Transfers Fleet Transfer for additional fleet Fleet Assessment Charges Vehicle Maintenance Charges Insurance Cost Allocation Allocation Credit Administrative Support Cost Allocation Allocation Credit Field Services Cost Allocation Allocation Credit

17.90% 65 11.42% 42

13.82% 50 8.18% 30

15.38% 56 9.21% 34

11.96% 44 11.49% 42

32,179,865 34,945,110 102,798 29,479 195,432 (51,178) 4,743,906 (711,099) 4,706,976 (270,790) 75,870,498

31,685,357 34,090,681 30,000 88,641 62,552 178,792 (51,091) 4,799,460 (579,122) 5,233,503 (389,514) 75,149,259

33,300,137 35,427,723 30,000 88,641 68,835 178,792 (51,091) 4,826,120 (584,242) 5,233,503 (389,514) 78,128,904

35,554,949 23,100 93,958 67,796 161,214 (61,563) 5,297,483 (1,201,336) 5,251,952 (310,215) 44,877,338

8.77% 32 8.52% 31

35,157,890 98,339 70,526 157,632 9,389 5,371,250 5,646,555 46,511,581

7.00% 26 6.91% 25

36,392,107 102,943 71,291 172,457 5,381,306 5,740,035 47,860,139

6.65% 24 6.63% 24

37,515,864 107,775 72,095 171,497 5,382,597 5,834,066 49,083,894

8.28% 30 8.39% 31

38,948,776 112,848 72,939 181,654 5,189,206 5,907,841 50,413,264

General Government 2015-2016 Departmental summary

DEPARTMENTAL DESCRIPTION This department details the transfers that come out of the General Fund which are listed on the following page. In previous years, this included the costs that are now a part of the Central Communications budget.

Materials & Supplies

74,037,887

32,179,865 14,473,012 17,753,562 856,784 504,780 190,813 528,429 50,000 1,805,080 (230,708) 46,192 (19,769) 4,706,976 (270,790) 13,158 1,103,000

TOTAL

DETAIL OF TRANSFERS: Edmond Public Works Authority (Sales Tax) ** Fire Public Safety Limited Tax Fund Police Public Safety Limited Tax Fund Capital Improvement Fund Arcadia Lake Arts in Public Places Fund Edmond Economic Development Fund (EEDA) Edmond Electric Economic Development Fund Administrative Support Allocation Credit Insurance Assessment Allocation Credit Field Services Allocation Credit CDBG CityLink Vehicle Maintenance 31,685,357 14,237,278 17,464,394 665,000 495,121 178,888 565,419 50,000 1,775,500 (155,078) 46,389 (10,469) 5,233,503 (389,514) 1,000,000 72,841,788

72,940,748

72,841,788

98,960

Current Year Budget FY 14-15

33,300,137 15,158,047 18,593,871 250,000 65,150 110,655 565,419 50,000 1,775,500 (155,078) 46,389 (10,469) 5,233,503 (389,514) 1,200,000 75,793,610

75,991,868

75,793,610

198,258

15,526,634 19,046,005 100,000 485,251 576,728 2,353,775 27,926 5,646,555 1,250,000 45,012,874

2,293,360 (446,881) 26,277 (29,175) 5,251,952 (310,215) 1,200,000 42,340,267

45,116,874

45,012,874

104,000

Projected Budget FY 16-17

14,998,728 18,398,440 100,000 166,053 115,000 576,728

42,404,267

42,340,267

64,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

**Appropriation of the City's sales tax revenue to the Edmond Public Works Authority is in accordance with the senior lien bond Indenture.

73,690,384

46,446

Transfers

Debt Service

Capital Outlay

301,056

Personal Services

Other Services & Charges

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: General Government

DEPARTMENT BUDGET SUMMARY

2,369,501 29,468 5,740,035 1,300,000 46,407,839

16,081,011 19,726,041 100,000 485,055 576,728

46,482,339

46,407,839

74,500

Projected Budget FY 17-18

2,388,643 30,763 5,834,066 1,350,000 47,696,064

16,655,024 20,430,163 200,000 230,676 576,728

47,713,564

47,696,064

17,500

Projected Budget FY 18-19

2,205,725 32,078 5,907,841 1,350,000 49,021,148

17,294,768 21,214,915 200,000 239,093 576,728

49,038,648

49,021,148

17,500

Projected Budget FY 19-20

FY 15-16

City Council 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Edmond City Council’s vision is that Edmond will be a diverse and innovative hometown committed to excellence through leadership, balanced growth, and cooperation. These high standards will only be accomplished in full partnership with the community. The mission of the Edmond City Council is to lead by setting policy for City direction, by balancing growth, and by serving as stewards of assets for today’s, as well as tomorrow’s, community & citizens. The following goals were adopted Fall 2014.

Current Goals (< 2 years, short term in nature, defined with a specific time range for completion) 1. 2.

3. 4. 5. 6. 7. 8. 9.

Complete the Hotel/Conference Center Develop a more effective Plan Amendment Request review process for Edmond Plan IV to include the incorporation of the following: Parks and Trails Plan, Transportation Plan, Bicycle Plan, Basin Drainage/Flood Plan Studies and Downtown Master Plan Promote Edmond’s unique and historical downtown, including a closer connection with Central Edmond Urban District Board on implementing the 2014 Edmond Downtown Master Plan Identify plans for development of the current Police Department building and other City of Edmond buildings that need repurposing Implement Phase II of Intelligent Traffic System Renew existing General Fund second penny sales tax Develop a process to determine items on capital expenditures project list Create a unified brand to enhance communication with citizens Establish tree canopy percentage goal and identify steps for implementation

Future Goals (> 2 years, long term in nature, time range will be defined through Council discussions) 1. 2. 3.

Continue development to become a destination to experience art, entertainment, amateur sporting events and outdoor recreation, including possible development of a performing arts center Continue economic development of I-35 corridor Promote Edmond as a livable community with access to recreation and transportation via: a. Participation in Association of Central Oklahoma Governments’ Regional Transit Planning b. Development of bike and multi-use trails Explore expansion of library services

627,960 (81,312) 2,517 (850) 548,315

627,955

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

548,315

Debt Service

Transfers

53,999

Capital Outlay

Other Services & Charges

1,191

24,450

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: City Council

663,833 (65,926) 2,363 (696) 599,574

834,769

599,574

205,200

5,450

24,545

Current Year Budget FY 14-15

663,833 (65,926) 2,363 (696) 599,574

774,218

599,574

147,200

2,900

24,544

647,515 (135,170) 2,154 (467) 514,032

682,227

514,032

138,200

5,450

24,545

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

663,735 2,226 665,961

851,306

665,961

154,750

6,050

24,545

Projected Budget FY 16-17

662,211 2,295 664,506

775,951

664,506

80,750

6,150

24,545

Projected Budget FY 17-18

677,205 2,352 679,557

866,002

679,557

155,750

6,150

24,545

Projected Budget FY 18-19

669,553 2,410 671,963

783,408

671,963

80,750

6,150

24,545

Projected Budget FY 19-20

FY 15-16

Park Department 2015-2016 Departmental Summary

D E P A R T M E N T A L D E S C R I P T I O N: The Parks and Recreation Departmentâ&#x20AC;&#x2122;s vision is to provide a premier parks and recreation system with well-maintained facilities, outstanding programs and a customer loyalty focus. Funding for maintenance operations recreational programs comes from general tax revenues and the Park Tax Fund. New projects construction/renovations are funded thru Park Tax Fund and Edmonds Capital Improvement Project Fund (CIP). Community trails, increasing interactive programming and development of community parks are our current focus.

2. 3. 4. 5.

Assure that the quality of parks and facilities meet the publicâ&#x20AC;&#x2122;s expectations. Provide for additional recreational opportunities with an emphasis on outdoor and nontraditional athletic programs. Increase entertainment offered at Hafer Park and Mitch Park Amphitheater stages. Use effective and efficient marketing methods to ensure that the public is well-informed of our offerings. Explore partnerships in recreational programs.

S T A F F I N G (FT-PT-S)

Current Level Year 1 Year 2 Year 3 Year 4 Year 5 20.5*-7-127 20.5*-7-127 20.5*-7-127 20.5*-7-127 20.5*-7-127 20.5*-7-127 *Staffing level includes Park Admin-Park Maintenance-Cemetery-Recreation-Pelican Bay-Parks Tax (Mitch Park Maintenance crew). The MAC building custodian is counted as .5 FT in Parks and .5FT in Senior Center.

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Fleet Transfer for additional fleet Vehicle Maintenance Charges

TOTAL

Transfers

Debt Service

572,625 (85,758) 21,292 84,761 (28,999) 8,330 572,251

2,451,369

572,251

14,302

506,516

Other Services & Charges

Capital Outlay

207,881

1,150,418

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Parks & Recreation

602,123 (97,306) 23,336 73,850 (23,216) 15,450 594,237

2,777,327

594,237

597,075

249,801

1,336,214

Current Year Budget FY 14-15

602,123 (97,306) 23,336 73,850 (23,216) 10,450 589,237

2,539,395

589,237

539,721

238,987

1,171,450

483,084 (111,488) 24,503 65,680 (16,227) 13,100 16,500 475,152

2,313,563

475,152

578,985

176,374

1,083,052

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

484,992 25,728 67,728 16,500 594,948

2,453,982

594,948

578,785

171,580

1,108,669

Projected Budget FY 16-17

493,947 27,014 69,643 16,500 607,104

2,490,231

607,104

579,685

171,580

1,131,862

Projected Budget FY 17-18

486,188 28,365 71,271 16,500 602,324

2,509,250

602,324

581,685

171,530

1,153,711

Projected Budget FY 18-19

483,945 29,783 72,881 16,500 603,109

2,526,913

603,109

576,685

171,530

1,175,589

Projected Budget FY 19-20

FY 15-16

Street Maintenance & Construction 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION This department included all maintenance activities with Street Maintenance until the creation of the Field Services operation which started in FY 06-07 Budget. The remaining funds involve the expenditures of resources which are dedicated through the gasoline tax from the state. These will be used for major maintenance projects. Unused gasoline tax funds remain in the General Fund as â&#x20AC;&#x153;Other Restricted Purposesâ&#x20AC;?.

Materials & Supplies

Other Services & Charges

1,789,500

Current Year Budget FY 14-15

1,789,500

Current Year Actual (Est.) FY 14-15

FY 15-16

1,045,000

FY 15-16

940,000

FY 16-17

705,000

FY 17-18

950,000

FY 18-19

950,000

FY 19-20

BUDGET YEAR Projected Budget Projected Budget Projected Budget Projected Budget

FUND: GENERAL FUND

Streets Maint., Sign and Signals moved to Field Services Fund starting FY06/07.

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges Fleet Management-additional fleet

551,005

Transfers

TOTAL

Debt Service

551,005

Personal Services

Capital Outlay

FY 13-14

EXPENDITURE CLASSIFICATION

Prior Year Actual

DEPARTMENT: Street Maint. & Const.

DEPARTMENT BUDGET SUMMARY

Court Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Municipal Court is the judicial branch of city government and must maintain the independence of the Judiciary while strengthening relations with the citizens and the other branches of government. The fundamental purpose of the Municipal Court is to provide an impartial forum for citizens, due process procedures and a commitment to administering justice in a fair, efficient, and timely manner. The Municipal Court is responsible for case management, collection of fines, fees, and state costs; filing citations/complaints; docket scheduling; issuing, tracking and clearing warrants; maintaining court records of collections, convictions, and statistical data. The Court Services Department supports three divisions of the Edmond Municipal Court, which is of limited jurisdiction and a Court Not of Record (cases heard by Oklahoma Municipal Courts 'not of record' are limited to misdemeanor violations of municipal ordinances) – (1) Municipal Criminal Court; (2) Municipal Traffic/Complaint Court; (3) Municipal Juvenile Court.

Mission Statement: “Committed to providing a POSITIVE SERVICE by acting as a LINK between the CUSTOMERS and COURT PROCESSES.” 1.

To continue with the assessment plan of the Court’s case management software system, Journal Technologies’JustWare / Solution Suite, in efforts for toward more automation of processes to maintain proficiency and effectiveness in daily operations, as iteration of enhancements and/or upgrades are made. (Background - The Court initially purchased the case management software 5.6 version in 2011 and currently running on the version of 5.10 Service Release 34. The launch of the 6.0 version scheduled for July 2014 has been pushed into the undetermined date. The 6.0 version is being promoted as a better looking and higher performing JustWare product. It is recommended not to be any more than 2 versions behind.) To continue to track the effectiveness of the Juvenile Court programs, through feedback from participants, in efforts to strengthen and support positive and productive activity type programs through incorporating prevention and intervention strategies. To enhance the Court’s web page informational contents for usefulness in efforts of meeting the user’s expectations and to ensure a good user experience, as well as, continual efforts of attentiveness and monitoring of the “request tracker” users’ requests.

S T A F F I N G (FT-PT-S) Support Staff 8-1-0

Year 1 8-1-0

Year 2 8-1-0

Year 3 8-1-0

Year 4 8-1-0

Year 5 8-1-0

Judicial Staff 0-2-0

Year 1 0-2-0

Year 2 0-2-0

Year 3 0-2-0

Year 4 0-2-0

Year 5 0-2-0

555,490 (120,805) 6,395 (2,181) 438,899

1,220,695

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

438,899

Debt Service

Transfers

124,260

Capital Outlay

Other Services & Charges

12,721

644,815

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Municipal Court

578,379 (102,080) 6,444 (1,907) 480,836

1,348,844

480,836

157,920

15,825

694,263

Current Year Budget FY 14-15

578,379 (102,080) 6,444 (1,907) 480,836

1,262,734

480,836

127,855

15,457

638,586

459,965 (187,715) 7,015 (1,498) 277,767

1,160,579

277,767

160,820

13,645

708,347

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

462,862 7,243 470,105

1,366,008

470,105

160,820

14,145

720,938

Projected Budget FY 16-17

470,675 7,458 478,133

1,386,227

478,133

160,820

14,645

732,629

Projected Budget FY 17-18

468,018 7,638 475,656

1,394,829

475,656

160,820

14,645

743,708

Projected Budget FY 18-19

469,086 7,820 476,906

1,406,816

476,906

160,820

14,645

754,445

Projected Budget FY 19-20

FY 15-16

Senior Citizens Center 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The mission of the Edmond Senior Center is: “To improve the quality of life for senior adults in the Edmond community by providing comprehensive programming including recreational, nutritional, social, educational and referral.” Our continuing focus will be to strive for the highest quality leisure programs and activities for senior adults 55 years old and better, through diligent attention to our customers' needs, interests and concerns.

2. 3. 4.

Generate quality leisure programs to attract older adults. Promote public awareness of center activities to attract community resources & support. Promote wellness awareness through exercise, diet, and education. Promote safety awareness through educational programs.

S T A F F I N G (FT-PT-S)

Current Level 4.5 - 1 – 0

Year 1 4.5 -1 – 0

Year 2 4.5 - 1 – 0

Year 3 4.5 - 1 – 0

Year 4 4.5 - 1 – 0

*.5 FT custodian split between Senior Center budget and Parks & Recreation budget.

Year 5 4.5 - 1 – 0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

Transfers

Debt Service

79,763 (15,203) 9,482 9,707 (3,213) 2,581 83,117

437,368

83,117

43,801

Other Services & Charges

Capital Outlay

12,524

297,926

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Senior Center

83,496 (9,612) 9,766 8,830 (2,709) 7,285 97,056

489,698

97,056

57,700

17,568

317,374

Current Year Budget FY 14-15

83,496 (9,612) 9,766 8,830 (2,709) 7,285 97,056

476,933

97,056

47,630

14,968

317,279

88,866 (21,124) 10,255 6,384 (1,418) 7,285 90,248

499,672

90,248

58,900

21,045

329,479

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

87,946 10,767 6,575 7,285 112,573

526,995

112,573

59,680

16,359

338,383

Projected Budget FY 16-17

89,376 11,306 6,755 7,285 114,722

536,846

114,722

59,680

16,359

346,085

Projected Budget FY 17-18

86,738 11,871 6,906 7,285 112,800

540,374

112,800

59,680

16,359

351,535

Projected Budget FY 18-19

86,191 12,465 7,058 7,285 112,999

547,846

112,999

59,680

17,568

357,599

Projected Budget FY 19-20

FY 15-16

Community Agency Review Commission 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The Community Agency Review Commission performs an annual review of local community agencies to determine eligibility and necessity for funding. After the annual review the Commission issues a formal recommendation to the Edmond City Council, for funding of the agencies. A community agency is directly engaged in charitable, educational, health, social services, community enrichment or related activities, which provide a direct and distinct benefit to the City of Edmond and its residents. The community agency primarily serves those residing in the City of Edmond.

Provide oversight of the supplemental funding request process pertaining to agencies requesting funding within the City of Edmond that serve a charitable, education, health, or social service that meet the requirements set forth in the criteria and receive approval from the City Council.

Oversee contracts between the City of Edmond and the funded agencies, reviewing progress there under, determining accountability, and forwarding the Community Agency Review Commission recommendations to Council no later than forty-five days prior to the date of the formal adoption of the City Budget, as to agencies monetary requests, program formats and related matters.

CRITERIA FOR FUNDING 1.

Applying organizations shall conduct a recognized program of contracted service in or for the community, and must show evidence to the City of Edmond that it is effectively meeting a social need, and providing a direct and distinct benefit to the City of Edmond and its residents.

Applying organizations shall have a plan of organization which gives evidence of a properly chosen Board of Directors which meets at least quarterly, and which in actual fact assumes responsibility to the public for efficient management of the agency it represents. Applying organizations must provide the City of Edmond with annual financial statements and annual statistical reports of services rendered. Agency shall have its finances audited annual by an auditing concern acceptable to the City of Edmond. Applying organizations must provide to the City of Edmond a statement of budgetary needs and provide any other operational information upon request by the City of Edmond. Applying organizations must complete and submit for approval the contract services application form. Submission of an application does not assure the social agency of financial assistance from the City of Edmond.

4. 5.

Materials & Supplies

Transfers

142,500 60,000 160,000 12,000 17,315 45,000 12,000 50,315 6,500 15,000 22,000 6,500 549,130

147,500 60,000 160,000 12,000 17,000 50,000 12,000 55,000 7,000 15,000 25,000 7,700 568,200

568,200

Current Year Budget FY 14-15

147,500 60,000 160,000 12,000 17,000 50,000 12,000 55,000 7,000 15,000 25,000 7,700 568,200

568,200

167,500 60,000 160,000 12,000 20,000 50,000 12,000 55,000 7,000 15,000 25,000 8,000 20,000 10,000 621,500

621,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

167,500 60,000 160,000 12,000 20,000 50,000 12,000 55,000 7,000 15,000 25,000 8,000 20,000 10,000 621,500

621,500

Projected Budget FY 16-17

167,500 60,000 160,000 12,000 20,000 50,000 12,000 55,000 7,000 15,000 25,000 8,000 20,000 10,000 621,500

621,500

Projected Budget FY 17-18

167,500 60,000 160,000 12,000 20,000 50,000 12,000 55,000 7,000 15,000 25,000 8,000 20,000 10,000 621,500

621,500

Projected Budget FY 18-19

167,500 60,000 160,000 12,000 20,000 50,000 12,000 55,000 7,000 15,000 25,000 8,000 20,000 10,000 621,500

621,500

Funding from the Social Agencies allocation includes $50,000 for CityLink's Paratransit expenses beginning FY13-14.

621,500

Projected Budget FY 19-20

FY 15-16

The maximum amount of funds available for appropriations to the Social Agencies is 3.2% of estimated sales tax collections for FY13-14 with 1.44% to Social Agencies and 1.76% for Community Enrichment agencies.

TOTAL

SOCIAL AGENCIES DETAIL: Edmond Family Counseling Liberty Fest HOPE Center Edmond Arts & Humanities UCO Sports & Recreation U R Special Ministries Ministries of Jesus Project Read Edmond Mobile Meals Edmond Round-Up Club Parents Helping Parents Fine Arts Institute Character Council of Edmond Project 66 Food Pantry Mitch Park YMCA

549,130

Debt Service

TOTAL

Capital Outlay

549,130

Personal Services

Other Services & Charges

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Social Agencies

DEPARTMENT BUDGET SUMMARY

Community Development & Enrichment Agencies 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The following department is the area for expensing contracts that are between the City and other agencies. Airport Services with the Edmond Guthrie Regional Airport, Land Conservancy activities with the Edmond Land Conservancy and support of historic preservation projects with the Edmond Historic Preservation Trust.

Materials & Supplies

136,266 25,000 161,266

COMMUNITY DEVELOPMENT and PRESERVATION DETAIL: Guthrie Edmond Airport 75,579 136,266 Edmond Land Conservancy Edm Historic Preservation Trust 25,000 25,000 TOTAL 100,579 161,266

161,266

100,000 25,000 125,000

125,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

161,266

Current Year Budget FY 14-15

FUND: GENERAL FUND

161,266

Transfers 100,579

Debt Service

TOTAL

Capital Outlay

100,579

Personal Services

Other Services & Charges

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Community Dvlpmt & Enrichment Agencies

DEPARTMENT BUDGET SUMMARY

100,000 25,000 125,000

125,000

Projected Budget FY 16-17

100,000 25,000 125,000

125,000

Projected Budget FY 17-18

100,000 25,000 125,000

125,000

Projected Budget FY 18-19

100,000 25,000 125,000

125,000

Projected Budget FY 19-20

FY 15-16

Emergency Management 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Committed to protecting our citizens from the effects of disasters through mitigation, preparedness and response and recovery actions.

GOALS 1.

2. 3. 4. 5. 6. 7.

Increase training levels for Emergency Management staff personnel. Ensure the City of Edmond Emergency Operation Plan (EOP) is current and accurate. (2nd quarter) Continue to expand and enhance the Public Education Program, with special emphasis on the Community Emergency Response Teams (CERT). Upgrade the existing Outdoor Warning Device (OWD) system and expand the system to fill in remaining gaps. Expand the NOAA Programmable â&#x20AC;&#x153;All Hazardsâ&#x20AC;? Alert Radio Program Maintain a viable and supportable Emergency Operation Center (EOC). Successfully move EOC and Administrative functions to the new Public Safety Center

S T A F F I N G (FT-PT-S) Current Level Year 1 Year 2 2.2-0-0 2.2-0-0 2.2-0-0 *.2 Split with Public Safety Communications

Year 3 2.2-0-0

Year 4 2.2-0-0

Year 5 2.2-0-0

170,667 (26,817) 2,958 (1,044) 6,909 3,188 155,861

436,121

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit Fleet Lease Assessment Fees Fleet Transfer for additional fleet Vehicle Maintenance Charges

155,861

Transfers

48,260

Capital Outlay

Debt Service

35,946

Other Services & Charges

6,286

189,767

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Emergency Management

180,441 (20,971) 1,634 (459) 7,115 4,725 172,485

580,012

172,485

50,000

113,650

46,700

197,177

Current Year Budget FY 14-15

180,441 (20,971) 1,634 (459) 7,115 6,908 174,668

451,241

174,668

41,387

40,678

194,508

206,384 (52,156) 2,156 (475) 7,471 4,725 168,105

520,795

168,105

50,000

76,650

16,717

209,323

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

203,046 2,217 7,844 4,725 217,832

573,610

217,832

50,000

74,450

19,094

212,234

Projected Budget FY 16-17

203,747 2,274 8,237 4,725 218,983

576,152

218,983

50,000

76,450

15,558

215,161

Projected Budget FY 17-18

202,058 2,322 8,649 4,725 217,754

579,870

217,754

50,000

78,450

15,558

218,108

Projected Budget FY 18-19

202,321 2,371 9,081 4,725 218,498

600,472

218,498

50,000

80,450

30,455

221,069

Projected Budget FY 19-20

FY 15-16

Cemetery 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Cemeteryâ&#x20AC;&#x2122;s mission is to serve the Public with their interment needs and provide landscape maintenance for 50 acres of Cemetery grounds. The Cemetery averages 130 interments per year, sets approximately 70 monuments/footings and sells an average of 120 burial spaces per year. Estimate of availability of burial spaces is 15 years.

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

66,608 (10,112) 7,387 7,151 (2,655) 1,817 70,196

241,504

70,196

Debt Service

Transfers

36,126

Other Services & Charges

Capital Outlay

10,219

124,964

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Cemetery

70,858 (11,312) 7,609 5,971 (1,757) 4,200 75,569

261,080

75,569

42,510

11,175

131,826

Current Year Budget FY 14-15

70,858 (11,312) 7,609 5,971 (1,757) 3,800 75,169

256,155

75,169

42,135

11,125

127,726

70,469 (18,228) 7,989 4,924 (1,388) 4,200 67,966

259,678

67,966

41,510

12,175

138,027

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

69,720 8,389 5,067 4,200 87,376

283,223

87,376

41,510

12,968

141,369

Projected Budget FY 16-17

71,921 8,808 5,201 4,200 90,130

289,138

90,130

41,510

12,825

144,673

Projected Budget FY 17-18

70,963 9,249 5,314 4,200 89,726

290,523

89,726

41,510

12,825

146,462

Projected Budget FY 18-19

70,876 9,711 5,428 4,200 90,215

292,815

90,215

41,510

12,825

148,265

Projected Budget FY 19-20

FY 15-16

Community Image 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION

The Community Image department is comprised of two divisions: Code Enforcement & Urban Forestry. Even though their daily duties differ significantly, their primary goal is to preserve and improve the overall appearance of our community. Code Enforcement Division - OPERATIONAL DUTIES: Code Enforcement works to identify violations of City Ordinances and State Laws within the Edmond City Limits and seeks voluntary compliance from citizens through proactive enforcement. Once a code violation is identified the responsible party is notified to take corrective action. In addition to working Health, Safety and Welfare issues, Code Enforcement also issues Temporary Business Promotional Sign permits and patrols the business districts daily to insure all sign ordinances are being followed. All Code staff have been trained in emergency 1st responderâ&#x20AC;&#x2122;s positions with advanced First Aide, Search and Rescue, Search and Recovery and Damage Assessment. Another enterprise of Code Enforcement is the Edmond Neighborhood Initiative Program (ENIP). ENIP matches citizens with volunteer groups that assist in correcting any Code Enforcement issues that have been found. The Code Enforcement Division also monitors existing and new Oil and Gas wells, pipelines and pipeline crossings and the EPA Fats, Oils and Grease (FOG) program within the City limits. Annual inspections are made to insure Ordinances, State Laws and safety issues are adhered to and that illicit discharges into the sanitary sewer systems do not occur.

GOALS Code Enforcement 1. Develop programs that partner with community groups and citizens. 2. Implement Phase V of the Fats, Oil & Grease (FOG) program (Education for residential) 3. Review ordinances used by Code Enforcement to meet developing community issues Urban Forestry 1. Recommend landscape code revisions and improve site plan process 2. Correct median landscapes where needed. Install trees/landscapes in unimproved medians. 3.

Expand foster a tree program, complete canopy study project, expand arbor week events.

S T A F F I N G (FT-PT-S) Code Enforcement Current Level 4.75-0-0

Year 1 5.75-0-0

Year 2 5.75-0-0

Year 3 5.75-0-0

Year 4 5.75-0-0

Year 5 5.75-0-0

In the coming years, an additional staff position will need to be considered as inspection responsibilities grow with the additional programs (like the FOG Program) and community growth so the department can maintain a proactive approach of identifying problems.

Urban Forestry Current Level 2.25-0-0

Year 1 3.25-0-0

Year 2 3.25-0-0

Year 3 3.25-0-0

Year 4 3.25-0-0

*Administrative Specialist II position is split .75 with Code and .25 with Urban Forestry

Year 5 3.25-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Fleet Management-additional fleet Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

329,195 (48,080) 39,538 8,283 (2,891) 5,734 331,778

1,304,455

331,778

Debt Service

Transfers

262,015

Capital Outlay

Other Services & Charges

66,138

644,524

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Community Image

291,695 (48,683) 21,692 8,971 (2,557) 17,000 288,118

1,461,419 -

288,118

415,700

78,150

679,451

Current Year Budget FY 14-15

291,695 (48,683) 21,692 8,971 (2,557) 21,500 292,618

1,341,703

292,618

362,453

69,450

617,182

288,149 (75,042) 23,647 10,000 12,837 (2,844) 20,500 277,247

1,589,959

277,247

471,200

88,900

752,612

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

287,489 24,703 3,866 9,389 22,500 347,947

1,560,163

347,947

351,800

88,000

772,416

Projected Budget FY 16-17

291,027 25,813 13,646 22,500 352,986

1,585,376

352,986

353,400

87,000

791,990

Projected Budget FY 17-18

291,016 26,977 13,976 22,500 354,469

1,609,973

354,469

357,000

88,000

810,504

Projected Budget FY 18-19

290,048 28,200 14,308 22,500 355,056

1,633,442

355,056

360,100

88,000

830,286

Projected Budget FY 19-20

FY 15-16

Planning and Zoning Department 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The mission statement of the Planning & Zoning department is: â&#x20AC;&#x153;To provide impartial, accurate and timely interpretation of the development codes and communication to individuals, organizations, Boards and Commissions.â&#x20AC;? The core business of the Planning and Zoning Department includes a review and action of development applications and sign permits. Many of the applications are required to be considered by the Planning Commission and City Council or the Board of Adjustment or Appeals. Special purpose studies include work for the Edmond Bicycle Committee, Urban Board, Edmond Plan IV, and Sustainability Programs.

Complete staff reports and permits in the 10 core work activities and present reviews to the required committees. Provide staff support to active committees or special study committees, such as the Bicycle Committee, Urban Board, and Transportation Committee. Organize Planning/Zoning Department information, meeting long term record requirements, sign compliance, and land use projections for the Edmond Plan.

S T A F F I N G (FT-PT-S) Current Level 6-0-0

Year 1 6-0-0

Year 2 6-0-0

Year 3 6-0-0

Year 4 6-0-0

Year 5 6-0-0

176,825 (26,666) 4,802 (1,630) 153,331

704,453

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

153,331

Debt Service

Transfers

20,454

Capital Outlay

Other Services & Charges

5,734

524,935

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Planning & Zoning

190,714 (20,410) 4,448 (1,326) 173,426

1,174,745

173,426

423,246

6,110

571,963

Current Year Budget FY 14-15

190,714 (20,410) 4,448 (1,326) 173,426

1,136,448

173,426

421,796

6,192

535,034

285,672 (53,243) 5,152 (1,090) 236,491

863,409

236,491

29,715

8,850

588,353

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

285,188 5,299 290,487

926,666

290,487

30,715

6,850

598,614

Projected Budget FY 16-17

261,486 5,436 266,922

911,449

266,922

29,715

7,750

607,062

Projected Budget FY 17-18

256,660 256,660

911,091

256,660

29,715

8,850

615,866

Projected Budget FY 18-19

257,010 5,669 262,679

925,636

262,679

29,715

8,950

624,292

Projected Budget FY 19-20

FY 15-16

Festival Market Place 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Festival Market Placeâ&#x20AC;&#x2122;s mission is to be a focal point for community life and a setting for cultural and civic activities and special events, which complement the Festival Market Place and its location in the Downtown Edmond business district. The Festival Market Place is home to the Edmond Farmers Market (spring, summer and fall), many City of Edmond-Sponsored and Affiliated events, and can be rented for private functions, such as wedding receptions and customer appreciation events as well.

Provide a high quality Farmers Market that will provide regional produce, Made in Oklahoma items and educate the community on the benefits of buying local.

S T A F F I N G (FT-PT-S) Current Level 0-0-1

Year 1 0-1-0

Year 2 0-1-0

Year 3 0-1-0

Year 4 0-1-0

Year 5 0-1-0

17,910 (3,038) 40 (15) 14,897

44,752

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

14,897

Debt Service

Transfers

24,124

Capital Outlay

Other Services & Charges

302

5,429

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Festival Marketplace

15,639 (1,742) 69 (12) 13,954

54,908

13,954

33,075

1,420

6,459

Current Year Budget FY 14-15

15,639 (1,742) 69 (12) 13,954

46,953

13,954

25,400

1,861

5,738

12,647 (3,363) 45 (10) 9,319

48,223

9,319

31,075

1,370

6,459

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

12,002 47 12,049

51,053

12,049

31,175

1,370

6,459

Projected Budget FY 16-17

12,816 49 12,865

51,869

12,865

31,175

1,370

6,459

Projected Budget FY 17-18

12,324 51 12,375

51,379

12,375

31,175

1,370

6,459

Projected Budget FY 18-19

12,261 52 12,313

51,392

12,313

31,175

1,445

6,459

Projected Budget FY 19-20

FY 15-16

Building & Fire Code Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Building & Fire Code Services Department exists to promote safe quality living and working conditions to the citizens of Edmond through efficient use of available resources in every aspect of the department. The activities encompassed by the department include

building and trades permitting, plan reviews, and inspections.

2. 3. 4.

Expand on our opportunities for communications with external customers. Expand communication and cooperation for all our internal customers with emphasis on our top 3 internal customers. Focus on our reconfiguration of our plan review department and training of three new inspectors. Continue to explore ways to enhance our customer service through upgrades in our levels of service.

S T A F F I N G (FT-PT-S)

Current Level 13

Year 1 14

Year 2 14

Year 3 14

Year 4 14

Year 5 14

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Fleet Transfer-additional fleet Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

241,188 (40,529) 18,190 13,196 (4,631) 7,829 235,243

1,376,751

235,243

Debt Service

Transfers

53,823

Other Services & Charges

Capital Outlay

31,247

1,056,438

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Building Services

255,584 (31,880) 19,123 30,000 12,164 (3,528) 13,892 295,355

1,586,840

295,355

72,301

41,715

1,177,469

Current Year Budget FY 14-15

255,854 (31,880) 19,123 30,000 12,164 (3,528) 13,892 295,625

1,525,959

295,625

62,201

38,427

1,129,706

372,920 (78,824) 20,093 22,164 (5,577) 14,586 345,362

1,734,168

345,362

99,801

51,415

1,237,590

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

371,001 20,908 22,864 15,316 430,089

1,822,440

430,089

78,801

39,102

1,274,448

Projected Budget FY 16-17

355,550 21,765 23,519 16,081 416,915

1,848,177

416,915

78,801

41,188

1,311,273

Projected Budget FY 17-18

348,540 22,664 24,073 16,885 412,162

1,880,215

412,162

78,801

42,482

1,346,770

Projected Budget FY 18-19

349,627 23,608 24,630 17,729 415,594

1,914,567

415,594

78,801

40,602

1,379,570

Projected Budget FY 19-20

FY 15-16

Downtown Community Center 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Downtown Community Center delivers high quality, cost effective best in class trustworthy service to our customers. The department provides a clean, safe, reasonably priced, and quality rental facility to accommodate City of Edmond related events and functions as well as diverse events and functions held by and for the public and private sectors. The department strives for excellence in customer service and maintains the building in a manner that prompts a positive customer response. The department evaluates written and verbal customer requests for service and facility use as a consideration for future annual budget needs and, as possible, promote those requests which best promote the public interest.

1. 2 3 4 5

Provide unparalleled customer service to internal and external customers. Improve the performance of the technical staff with at least one job related training course per year. Update rental information on DCC services and provide to Marketing Department for use on the COE website. Promote continuous improvement within the department. Reduce departmental operations & maintenance costs.

S T A F F I N G (FT-PT-S) Current Level 1-1-0

Year 1 1-1-0

Year 2 1-1-0

Year 3 1-1-0

Year 4 1-1-0

Year 5 1-1-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

Transfers

31,141 (4,778) 617 (214) 26,766

125,160

26,766

27,349

Other Services & Charges

Debt Service

12,719

Materials & Supplies

58,326

Personal Services

Capital Outlay

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Downtown Community Ctr.

31,632 (3,009) 605 (176) 29,052

165,585

29,052

49,375

6,340

80,818

Current Year Budget FY 14-15

31,632 (3,009) 605 (176) 29,052

147,983

29,052

44,575

6,330

68,026

32,496 (7,136) 1,252 (272) 26,340

161,760

26,340

45,525

5,481

84,414

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

DEPARTMENT BUDGET SUMMARY

31,480 1,295 32,775

170,758

32,775

45,525

6,040

86,418

Projected Budget FY 16-17

31,559 1,336 32,895

172,154

32,895

45,525

5,481

88,253

Projected Budget FY 17-18

31,163 1,371 32,534

172,624

32,534

45,525

5,481

89,084

Projected Budget FY 18-19

31,131 1,406 32,537

173,463

32,537

45,525

5,481

89,920

Projected Budget FY 19-20

FY 15-16

Historical Society 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The Edmond Historical Society is a 501(c) (3) non-profit organization that was formed in 1983 and incorporated in 1984. It was formed to establish, maintain and operate a local museum of history; to collect, preserve and exhibit artifacts, photographs and documents that interpret the history and development of Edmond and the surrounding area.

PURPOSE OF THE MUSEUM 1.

3. 4.

The Society shall assume the responsibility of all functions of the Museum under the direction of the Board of Directors. The Museum shall exhibit and interpret the history of Edmond and the surrounding area, shall engage traveling exhibits, and shall offer educations programs, including off-site exhibits. The Museum collection shall be the sole property of the Society as defined in the collection policy. The Museum shall be open to the public on an established schedule at a minimum of 120 days a calendar year and closed on legal holidays; shall schedule special events, and shall be staffed by docents, volunteers, and/or staff during open hours.

68,984 (17,293) 8,813 (2,855) 57,649

304,928

59,566 (11,113) 7,054 (2,279) 53,228

309,228

53,228

40,000

215,000

1,000

Current Year Budget FY 14-15

59,566 (11,113) 7,054 (2,279) 53,228

300,828

53,228

31,600

215,000

1,000

55,956 (10,966) 5,174 (1,122) 49,042

313,042

49,042

37,500

225,750

750

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: GENERAL FUND

58,014 5,279 63,293

327,293

63,293

37,500

225,750

750

Projected Budget FY 16-17

67,490 5,377 72,867

336,867

72,867

37,500

225,750

750

Projected Budget FY 17-18

63,081 5,460 68,541

332,541

68,541

37,500

225,750

750

Projected Budget FY 18-19

The direct contribution to the Historical Society is shown separately above while the TOTAL line represent the complete support provided to the Society and the facilities occupied.

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

57,649

Debt Service

Transfers

34,971

Other Services & Charges

Capital Outlay

212,113

Direct Contribution-Society

194

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Historical Society

DEPARTMENT BUDGET SUMMARY

61,432 5,543 66,975

330,975

66,975

37,500

225,750

750

Projected Budget FY 19-20

FY 15-16

Edmond Electric Economic Development Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Edmond Electric Economic Development Fund has been established to stimulate the growth of Edmondâ&#x20AC;&#x2122;s economy by offering services that facilitate the growth and expansion of new and existing businesses and generating opportunities to increase the sales tax base of the City of Edmond. Funding for this activity the past 3 years has been provided by Edmond Electric and the General Fund with the transfer of $50,000 each annually.

100,000 100,000

827,104 827,104 727,289

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TOTAL ESTIMATED USES

830,604

778,404 778,404

100,000 100,000

152,200 152,200

827,104 830,604

722,667 727,289

185 185

3,500 3,500

Current Year Budget FY 14-15

4,622 4,622

Prior Year Actual FY 13-14

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

General Fund: Edmond Electric Economic Development Fund

831,904

915,904 915,904

100,000 100,000

16,000 16,000

827,104 831,904

4,800 4,800

915,904

899,904 899,904

16,000 16,000

915,904 915,904

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

899,904

899,904 899,904

Projected Budget FY 16-17

899,904

899,904 899,904

Projected Budget FY 17-18

899,904

899,904 899,904

Projected Budget FY 18-19

899,904

899,904 899,904

Projected Budget FY 19-20

FY 15-16

Parks & Recreation Special Events Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION

The Parks Special Events Fund tracks activity and fees for special events provided through the Edmond Parks & Recreation Departmentâ&#x20AC;&#x2122;s Program Division.

13,223

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Administrative Support General Fund Insurance Assessment

13,223 13,223

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

18,223

11,723 11,723

1,500 5,000 6,500

13,223 18,223

873 13,223

1,500 3,500 5,000

Current Year Budget FY 14-15

4,877 (8) 7,480 12,350

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

General Fund: Parks Special Events Fund

19,323

12,823 12,823

1,500 5,000 6,500

13,223 19,323

100 6,000 6,100

18,323

823 823

2,500 15,000 17,500

6,323

1,323 1,323

6,823

323 323

6,500 6,500

5,000 5,000

1,323 6,823

5,000 5,500

500

Projected Budget FY 17-18

823 6,323

5,000 5,500

5,000 5,500 12,823 18,323

500

Projected Budget FY 16-17

500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

5,823

323 323

5,500 5,500

323 5,823

5,000 5,500

500

Projected Budget FY 18-19

5,823

323 323

5,500 5,500

323 5,823

5,000 5,500

500

Projected Budget FY 19-20

FY 15-16

Special Revenue Funds Tab

Special Revenue - Sub-Directory Fund Description

46-50

Senior Citizens Fund - Description Senior Citizens Budget - Summary

51 52

Community Development (CDBG) - Description Community Development (CDBG) Budget Summary

53 54

Asset Forfeiture Fund – Description Asset Forfeiture – Budget Summary

55 56

Edmond Fire Department – Description Edmond Fire Department – Budget Summary

57 58

Police - Description Police – Budget Summary

59 60

Hospital Sale Trust Fund – Description Hospital Sale Trust Fund – Budget Summary

61 62

Real Property Fund – Description Real Property Fund – Budget Summary

63 64

Convention & Visitors Bureau – Description Convention & Visitors Bureau – Budget Summary

65 66

Ambulatory Services Fund – Description Ambulatory Services Fund – Budget Summary

67 68

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -SPECIAL REVENUE FUNDS-

SENIOR CITIZENS FUND The Senior Citizens Fund has been established to account for dedicated revenues received for the benefit of the Senior Center and its patrons which include grants, donations, and other sources. Expenditures of the fund are administratively restricted for the benefit of senior citizenâ&#x20AC;&#x2122;s activities or programs.

COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant Fund has been established to account for revenues and expenditures under the Federal Community Development Block Grant Entitlements Program for qualifying low and moderate income citizens of Edmond.

ASSET FORFEITURE FUND The Asset Forfeiture Fund has been established to account for assets that are equitably distributed by the Drug Enforcement Administration to state and local agencies that directly participate in the law enforcement investigation efforts that leads to the seizure of assets used in criminal activities. The assets received must be used for only law enforcement purposes such as enhancements to future investigations, law enforcement training, equipment, operations and overtime for enforcement activities.

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -SPECIAL REVENUE FUNDSPARKS TAX FUND The Parks Tax Fund has been established to account for operations and facility improvement costs of the Cityâ&#x20AC;&#x2122;s parks and recreation system. Financing is provided by a permanent one-eighth cent sales tax approved by the voters on September 15, 1992 and expanded in 2000 to include all city parks. CEMETERY CARE FUND The Cemetery Care Fund has been established to account for 12.5% of all monies received from the sale of lots and interments in accordance with state law. Monies received must be used to purchase lands for cemeteries and for making capital improvements. Interest earned may be used for improving, caring for, and beautifying cemetery property. FIRE PUBLIC SAFETY LIMITED TAX FUND The Fire Public Safety Limited Tax Fund has been established to account for a permanent one-fourth cent sales tax approved by the voters on December 12, 2000. The tax became effective January 1, 2001, for the purpose of providing additional firefighting personnel and equipment, additional firefighting and rescue equipment, competitive compensation and benefits for existing and retired personnel. In addition, effective July 1, 2001, the General Fund transfers 30% of its revenues to this fund which currently come from the following sources: taxes, licenses and permits, fines and forfeitures, charges for services, interest and

miscellaneous revenues.

All Fire

department revenues and expenditures are budgeted and accounted for in this fund. 47

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -SPECIAL REVENUE FUNDS-

POLICE PUBLIC SAFETY LIMITED TAX FUND The Police Public Safety Limited Tax Fund has been established to account for a permanent one-eighth cent sales tax approved by the voters on December 12, 2000. The tax became effective January 1, 2001, for the purpose of providing additional commissioned police personnel and equipment, additional equipment for law enforcement purposes, competitive compensation and benefits for existing and retired officers. In addition, effective July 1, 2001, the General Fund transfers 36.8% of its revenues to this fund which currently come from the following sources: taxes, licenses and permits, fines and forfeitures, charges for services, interest and miscellaneous revenues.

All Police department revenues and expenditures are budgeted and

accounted for in this fund.

ART IN PUBLIC PLACES FUND The Art in Public Places Fund has been established to account for art acquisitions by the City.

A Visual Arts Commission (VAC) was created to develop guidelines and

standards for the selection, display and maintenance of art for the Cityâ&#x20AC;&#x2122;s collection. Financing is provided by donations, investment earnings and other City funds as determined by the City Council.

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -SPECIAL REVENUE FUNDS-

EDMOND ELECTRIC ECONOMIC DEVELOPMENT FUND The Edmond Electric Economic Development Fund has been established to stimulate the growth of Edmond's economy by offering services that facilitate the growth and expansion of new and existing businesses and generating opportunities to increase the sales tax base of the City of Edmond.

HOSPITAL SALE TRUST FUND This fund accounts for the proceeds received from the 1981 sale of the Edmond Memorial Hospital. Its only revenue source is interest earnings from the investment of the proceeds.

The interest earnings may be used for capital improvements as

determined by the City Council and the proceeds may be used for projects only as approved by a vote of the citizens of Edmond.

REAL PROPERTY FUND The Real Property Fund has been established to accumulate resources for future real property acquisitions of the City. Initially financing was provided by a one-time transfer of $463,230 reserved for land acquisition in the Capital Improvements Fund. Current funding is being provided by annual transfers from the Hospital Sale Trust Fund.

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -SPECIAL REVENUE FUNDS-

CONVENTION & VISITORS BUREAU FUND The Convention and Visitors Bureau (CVB) special revenue fund was established to operate the CVB while under the City's control which became effective July 1, 2004 when their contract was not renewed by Edmond's Chamber of Commerce. CVB is completely funded by the 4% hotel/motel tax received by the City in the General Fund. The CVB uses this tax revenue source for the purpose of encouraging, promoting and fostering conventions and tourism for the City of Edmond.

AMBULATORY SERVICES FUND The Ambulatory Services Fund has been established to accumulate resources for the regional ambulance service, including the TotaCare Program. Initially, these expenses were paid through the General Fund, but in FY09-10, a small fee was added to utility bills for those who elected to participate in the TotalCare Program offered by EMSA.

PARKS SPECIAL EVENTS FUND The Parks Special Events Fund has been established to account for the various special recreational events put on by the Park Department and paid for by private donations and fees.

Senior Citizens Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Senior Citizens Fund has been established to account for dedicated revenues received for the benefit of the Senior Center and its patrons which include grants, donations and other sources. Expenditures of the fund are administratively restricted for the benefit of senior citizenâ&#x20AC;&#x2122;s activities or programs.

248,103 248,103 298,260

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TOTAL ESTIMATED USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

309,845

244,745 244,745

8,150 56,950 65,100

248,103 309,845

237,971 298,260

5,101 45,056 50,157

2,116 1,500 58,126 61,742

Current Year Budget FY 14-15

1,536 1,537 57,216 60,289

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Senior Citizens Fund

308,596

246,371 246,371

6,225 56,000 62,225

248,103 308,596

2,744 1,575 56,174 60,493

309,468

244,368 244,368

8,150 56,950 65,100

246,371 309,468

2,981 1,500 58,616 63,097

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

309,592

244,492 244,492

8,150 56,950 65,100

244,368 309,592

3,134 1,500 60,590 65,224

Projected Budget FY 16-17

311,320

246,220 246,220

8,150 56,950 65,100

244,492 311,320

2,766 1,500 62,562 66,828

Projected Budget FY 17-18

315,041

249,941 249,941

8,150 56,950 65,100

246,220 315,041

2,898 1,500 64,423 68,821

Projected Budget FY 18-19

320,756

255,656 255,656

8,150 56,950 65,100

249,941 320,756

3,029 1,500 66,286 70,815

Projected Budget FY 19-20

FY 15-16

Community Development (CDBG) 2015-2016 Departmental Summary DE P A R T M E N T A L D E S C R I P T I O N

Within the Community Development Division of the Planning Department, there are 2 current functions: CDBG and Edmond Rental Housing Education Program. Grant funds pay for the administrative costs for these functions. 1. Community Development Block Grant (CDBG) - Each year, the US Department of HUD provides eligible metropolitan cities with Community Development Block Grant (CDBG) funds to revitalize neighborhoods, develop affordable housing, expand economic opportunities and provide public services, principally to benefit low and moderate income persons or households. The amount of the 2014-15 CDBG allocations was $379,783 and the 2015-16 allocation will be $386,354. Edmondâ&#x20AC;&#x2122;s 10 CDBG programs benefit more than 2,700 residents per year. 2. Edmond Rental Housing Education Program - In conjunction with UCO and Metro Fair Housing of Greater OKC, the city launched the Edmond Rental Housing Education Program to thoroughly educate landlords and tenants about the many facets of leasing a home in Edmond. This program consists of three main components: educational materials, outreach and enforcement.

1. Eliminate barriers and improve access to affordable, safe, energy efficient, and fair housing. 2. Provide needed public and social services, especially for those with functional needs 3. Support neighborhood organization and community

4. Prevent and eliminate safety hazards and crime in the target area

S T A F F I N G (FT-PT-S)

Current Level .1-0-0

Year 1 .1-0-0

Year 2 .1-0-0

Year 3 .1-0-0

Year 4 .1-0-0

Year 5 .1-0-0

FUND BUDGET SUMMARY

CDBG Fund Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

ESTIMATED RESOURCES: REVENUES: Charges for Services Inter-governmental ** Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

270,679 270,679

476,143 476,143

439,937 439,937

477,407 477,407

375 271,054

375 476,518

375 440,312

477,407

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

52,585 87 212,763 265,435

63,169 800 467,004 530,973

60,261 450 363,552 424,263

66,499 850 387,175 454,524

TRANSFERS: Transfers In - General Fund Transfers Out (See detail below) NET TRANSFERS IN (OUT)

13,158 (18,402) (5,244)

(16,049) (16,049)

(22,883) (22,883)

ESTIMATED USES

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES TOTAL ESTIMATED USES

375 375 271,054

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Transfer - General Fund Insurance Assessment Allocation Credit

21,280 (3,191) 484 (171) 18,402

** CDBG current FY2012 award amount is $365,820. A reduction in next year's grant has been communicated of a 5% reduction.

(70,504) (70,504) 476,518

19,188 (3,468) 470 (141) 16,049

440,312

477,407

19,188 (3,468) 470 (141) 16,049

27,143 (4,656) 506 (110) 22,883

Asset Forfeiture Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Asset Forfeiture Fund has been established to account for the Edmond Police Department’s share of assets that have been seized. Assets seized can vary from monetary instruments (cash, checks, stocks, bonds, etc.), hauling conveyances (cars, trucks, boats, airplanes, etc.) or any other real property with monetary value. The seizures are the result of a criminal investigation and are divided among all the agencies assisting in the investigation based on their level of involvement. While these have historically been derived from narcotics investigations, they can be initiated on other criminal investigations where the seized property was used in the commission of or was derived from the criminal act. Asset Forfeiture Funds must be used to increase or supplement the resources of the Edmond Police Department and shall not be used to replace or supplant the normal police department budget. Regulations require that these funds be tracked and the police department must benefit directly from them. The Edmond Police Department completes a Federal Annual Certification Report with the United States Department of the Treasury documenting the activity in this fund. Acceptable uses of these monies include: •

Activities Calculated to Enhance Future Investigations

•

Law Enforcement Training

•

Law Enforcement Equipment and Operations

•

Law Enforcement Facilities and Equipment

•

Overtime for Enforcement Activities

913,554

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Other Purposes

388,048 388,048

400,048

271,766 271,766

12,700 40,700 74,882 128,282

388,048 400,048

860,615 913,554

38,783 2,679 484,045 525,506

2,000 10,000 12,000

Current Year Budget FY 14-15

5,504 47,436 52,940

Prior Year Actual FY 13-14

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out NET TRANSFERS IN (OUT)

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Inter-governmental Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Asset Forfeiture Fund

644,428

529,881 529,881

114,547

3,500 37,000 74,047

388,048 644,428

4,875 251,505 256,380

556,881

539,181 539,181

566,181

548,481 548,481

17,700

12,000 5,700

539,181 566,181

2,000 25,000 27,000

Projected Budget FY 16-17

12,000 5,700

529,881 556,881

2,000 25,000 27,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

575,481

557,781 557,781

17,700

12,000 5,700

548,481 575,481

2,000 25,000 27,000

Projected Budget FY 17-18

584,781

567,081 567,081

17,700

12,000 5,700

557,781 584,781

2,000 25,000 27,000

Projected Budget FY 18-19

594,081

576,381 576,381

17,700

12,000 5,700

567,081 594,081

2,000 25,000 27,000

Projected Budget FY 19-20

FY 15-16

Fire Department 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The mission statement of the Edmond Fire Department is â&#x20AC;&#x153;To faithfully provide trustworthy service necessary to safeguard life, health, and the welfare of our community through preparedness, emergency response, prevention, education, and training.â&#x20AC;? The Edmond Fire Department is dedicated to a unified set of values that define who we are and how we operate. We value Integrity, Professionalism, Trustworthiness, Dedication, and Ethics. 1. 2. 3. 4. 5. 6.

7. 8.

Deliver trustworthy service Revise and implement standard operating procedures Revise and implement updated policy manual Complete Standard of Cover for all hazards emergency response. Improve communications to better serve the department and community. Review and implement the department strategic plan including organizational analysis recommendations. Implement a collaborative CAD and Records Management Systems with Edmond Police and Communications Develop a contingency plan for the delivery of emergency medical services within the City of Edmond.

PERFORMANCE MEASURES 1. 2. 3. 4. 5.

Evaluate 100% of all call types and response areas within twelve (12) months. Revise and implement the target hazard identification program within the next six(6) months. Complete ISO evaluation within the next four (4) months Decrease fractal response time cumulatively by fifteen (15) percent within twelve (12) months. Identify mutual and automatic aid opportunities and establish formal agreements for emergency response within six (6) months.

6. 7.

Revise 100% of existing policies and procedures within the next twelve (12) months. Implement an officer develop/succession plan within nine (9) months.

Implement department wide continuing training plan within the nine (9) months.

S T A F F I N G (FT-PT-S) Current Level 122-0-0

Year 1 122-0-0

Year 2 122-0-0

Year 3 122-0-0

Year 4 122-0-0

Year 5 122-0-0

*Currently staffed with 123 of the 124 FT approved positions. Two civilian positions are supervised by Fire and budgeted through Building Services.

FUND BUDGET SUMMARY

Fire Public Safety Limited Tax Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Fines & Forfeitures Charges for Services Interest Miscellaneous Revenue

4,063,079 11,630 6,000 56,953 67,881

3,963,923 6,000 65,000 26,273

4,155,604 6,000 61,750 49,620

4,259,494 6,000 65,000 39,124

4,429,874 6,000 65,000 39,531

4,607,069 6,000 65,000 39,937

4,791,352 6,000 65,000 40,344

4,983,006 6,000 65,000 40,750

4,205,543

4,061,196

4,272,974

4,369,618

4,540,405

4,718,006

4,902,696

5,094,756

9,206,148

917,520 9,347,277

9,614,278

8,476,110

7,677,835

7,444,664

7,915,141

13,411,691

14,325,993

14,537,771

13,983,896

13,016,515

12,395,841

12,347,359

13,009,896

13,545,704 607,884 647,266 394,205 -

14,350,988 1,904,899 1,072,330 1,543,162 -

13,702,829 1,375,205 821,563 1,446,095 -

14,697,721 1,208,250 817,465 1,054,000 -

14,863,913 1,158,750 765,016 670,000 -

15,019,412 1,186,750 762,678 550,000 -

15,125,902 1,260,750 780,398 355,000 -

15,233,786 1,260,750 780,398 310,000 -

TOTAL ESTIMATED COSTS

15,195,059

18,871,380

17,345,692

17,777,436

17,457,679

17,518,840

17,522,050

17,584,934

TRANSFERS: Transfers In Transfers Out (See detail below)

14,473,012 (2,424,848)

14,237,278 (2,735,848)

15,158,047 (2,735,848)

14,998,728 (2,729,078)

15,526,634 (3,407,635)

16,081,011 (3,513,349)

16,655,024 (3,565,193)

17,294,768 (3,688,842)

NET TRANSFERS IN (OUT)

12,048,165

11,501,430

12,422,199

12,269,650

12,118,999

12,567,662

13,089,831

13,605,926

917,520 9,347,277

6,956,043

9,614,278

8,476,110

7,677,835

7,444,664

7,915,141

9,030,888

TOTAL OTHER USES

10,264,797

6,956,043

9,614,278

8,476,110

7,677,835

7,444,664

7,915,141

9,030,888

TOTAL ESTIMATED USES

13,411,691

14,325,993

14,537,771

13,983,896

13,016,515

12,395,841

12,347,359

13,009,896

1,527,565 910,230 719,840 250,000 3,407,635

1,558,055 969,157 736,137 250,000 3,513,349

1,533,304 1,032,018 749,871 250,000 3,565,193

1,536,267 1,138,844 763,731 250,000 3,688,842

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Committed for Other Purposes Restricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes)

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Fleet Lease Assessment Fees Fleet Transfer for additional fleet Insurance Assessment Allocation Credit Vehicle Maintenance Charges

1,350,390 (191,455) 453,386 1,700 934,616 (317,535) 193,746 2,424,848

1,460,161 (230,923) 687,744 949,331 (295,465) 165,000 2,735,848

1,517,813 (353,086) 816,751 702,435 (204,835) 250,000 2,729,078

Footnote: Oklahoma Fire Pension and Retirement System particpating employer Net Pension Liability as of 6/30/2014 has been allocated to Edmond in the amount of $36,628,970.

Police Department 2015-2016 Department Summary

DEPARTMENTAL DESCRIPTION The mission of the Edmond Police Department is: “Trustworthy Service”. We work hard to maintain a good relationship with the community, which in turn allows us to provide a higher degree of service. Some of the ways we do this is with Community Oriented Policing and the Citizen’s Police Academy. Through these venues the citizens can begin to get an understanding of the complexities encountered policing the City of Edmond. The citizens get to know the Officers and feel they have someone they can call if they have problems or a question. This cooperation and trust is critical to accomplishing the mission.

GOALS 1. 2. 3. 4.

Provide a Safe Community Environment Deliver Trustworthy Service Maintain High Levels of Professionalism Expand Community Partnerships

S T A F F I N G (FT-PT-S) Current Level 157-0-0

Year 1 159-0-0

Year 2 159-0-0

Year 3 161-0-0

*Includes Special Services, Patrol, Investigations, and Animal Welfare.

Year 4 162-0-0

Year 5 164-0-0

FUND BUDGET SUMMARY

Police Public Safety Limited Tax Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Fines & Forfeitures Charges for Services Interest Miscellaneous Revenue

2,031,539 145,663 31,406 56,150

1,981,962 140,500 2,559 35,000 33,331

2,089,701 140,500 2,250 29,875 82,338

2,141,944 150,000 3,000 35,000 25,000

2,249,041 150,000 3,000 35,000 25,000

2,361,493 150,000 3,000 35,000 25,000

2,479,567 150,000 3,000 35,000 25,000

2,603,546 150,000 3,000 35,000 25,000

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Committed for Other Purposes Restricted Prior Year Reserves

2,264,758

2,193,352

2,344,664

2,354,944

2,462,041

2,574,493

2,692,567

2,816,546

200,000 5,264,404

200,000 6,416,873

275,000 7,066,117

350,000 5,830,505

425,000 4,508,692

500,000 3,580,226

575,000 3,160,087

TOTAL ESTIMATED RESOURCES

7,729,162

8,810,225

8,961,537

9,696,061

8,642,546

7,508,185

6,772,794

6,551,633

13,932,698 776,328 318,737 139,477 -

16,073,915 1,563,874 502,334 300,443 -

14,459,774 1,141,451 329,410 293,989 -

16,411,237 1,050,832 586,245 48,000 -

16,619,601 864,404 611,329 -

16,859,169 889,640 636,415 -

17,068,746 928,198 661,505 -

17,318,370 999,680 686,595 -

TOTAL ESTIMATED COSTS

15,167,240

18,440,567

16,224,624

18,096,314

18,095,334

18,385,224

18,658,449

19,004,645

TRANSFERS: Transfers In Transfers Out (See detail below)

17,753,562 (3,698,611)

17,464,394 (4,056,986)

18,593,871 (3,989,667)

18,398,440 (3,817,681)

19,046,005 (4,659,525)

19,726,041 (4,768,775)

20,430,163 (4,809,421)

21,214,915 (4,887,954)

NET TRANSFERS IN (OUT)

14,054,951

13,407,408

14,604,204

14,580,759

14,386,480

14,957,266

15,620,742

16,326,961

200,000 6,416,873

275,000 3,502,066

275,000 7,066,117

350,000 5,830,505

425,000 4,508,692

500,000 3,580,226

575,000 3,160,087

650,000 3,223,949

TOTAL OTHER USES

6,616,873

3,777,066

7,341,117

6,180,505

4,933,692

4,080,226

3,735,087

3,873,949

TOTAL ESTIMATED USES

7,729,162

8,810,225

8,961,537

9,696,061

8,642,546

7,508,185

6,772,794

6,551,633

2,981,081 (393,833) 411,971

3,023,586 (304,253) 462,388 130,000 518,476 (163,711) 390,500 4,056,986

3,023,586 (304,253) 462,388 130,000 518,476 (163,711) 323,181 3,989,667

3,073,647 (612,620) 519,848 588,068 (153,262) 402,000 3,817,681

3,097,937 545,840 570,053 33,195 412,500 4,659,525

3,155,171 573,132 617,472 423,000 4,768,775

3,144,659 601,789 629,473 433,500 4,809,421

3,170,517 631,878 641,559 444,000 4,887,954

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Other Purposes) Restricted (Reserve for Specific Fund Purposes)

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Fleet Lease Assessment Fees Fleet Transfer for additional fleet Insurance Assessment Allocation Credit Vehicle Maintenance Charges

548,780 (182,215) 332,827 3,698,611

Footnote: Oklahoma Police Pension and Retirement System particpating employer Net Pension Liability as of 6/30/2014 has been allocated to Edmond in the amount of $1,016,693

Hospital Sale Trust Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION This fund accounts for the proceeds received from the 1981 sale of the Edmond Memorial Hospital. Its only revenue source is interest earnings from the investment of the proceeds. The interest earnings may be used for capital improvements as determined by the City Council and the proceeds may be used for projects only as approved by a vote of the citizens of Edmond.

8,103,868

1,221,668 1,221,668

2,200 6,880,000 6,882,200

25,000 8,073,868 8,103,868

5,000 5,000

1,298,668

1,296,468 1,296,468

2,200 2,200

75,000 1,221,668 1,298,668

2,000 2,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Debt Service: Revenue Loan Note relates to the Public Safety Center vote to borrow funds from the Hospital Trust.

8,075,868

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Other Purposes - Real Property Fund 2012 Public Safety Center Fund

1,086,868 1,086,868

8,073,868 8,073,868

8,088,868

2,000 7,000,000 7,002,000

8,073,868 8,088,868

8,062,319 8,075,868

2,000 2,000

15,000 15,000

Current Year Budget FY 14-15

13,549 13,549

Prior Year Actual FY 13-14

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service: Revenue Loan Note TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest and Investment Income Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Hospital Sale Trust Fund

FUND BUDGET SUMMARY

3,306,168

3,303,968 3,303,968

2,200 2,200

2,007,500 1,296,468 3,306,168

2,200 2,200

Projected Budget FY 16-17

8,306,718

8,304,518 8,304,518

2,200 2,200

5,000,000 3,303,968 8,306,718

2,750 2,750

Projected Budget FY 17-18

8,308,018

8,305,818 8,305,818

2,200 2,200

8,304,518 8,308,018

3,500 3,500

Projected Budget FY 18-19

8,310,818

8,308,618 8,308,618

2,200 2,200

8,305,818 8,310,818

5,000 5,000

Projected Budget FY 19-20

FY 15-16

Real Property Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Real Property Fund has been established to accumulate resources for future real property acquisitions of the City. Initially financing was provided by a one-time transfer of $463,230 reserved for land acquisition in the Capital Improvements Fund. Current funding is being provided by annual transfers from the Hospital Sale Trust Fund.

152,528 152,528 404,805

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TOTAL ESTIMATED USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

152,528 154,028

402,159 404,805

154,028

53,953 53,953

75 100,000 100,075

1,500

2,646

100 252,177 252,277

1,500

Current Year Budget FY 14-15

2,646

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Real Property Fund

153,278

153,238 153,238

40 40

152,528 153,278

750

154,238

75 154,163 154,238

153,238 154,238

1,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

Projected Budget FY 17-18

Projected Budget FY 16-17

Projected Budget FY 18-19

Projected Budget FY 19-20

FY 15-16

Convention & Visitors Bureau 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION As a City of Edmond agency, the strategic planning process established the mission of the Edmond Convention & Visitors Bureau (ECVB) as “Serving the Community by Promoting Destination Edmond.” That same process established the vision of the ECVB as follows: “Promote Edmond Events, Amenities and Attractions outside of the Edmond community and to Facilitate Positive Visitor Experiences for tourists, convention and sporting event attendees, potential visitors as well as Edmond residents in order to become recognized as an established premier travel destination in this region.” The City of Edmond has recognized the core values of Customer Service, Integrity, Teamwork, Accountability, Professionalism, Communication and Innovation as defining the internal culture of our organization. These guiding principles are incorporated in all ECVB activities, goals and strategies.

2. 3. 4. 5. 6.

Work to bring a convention center and full service hotel to Edmond. Bring Conferences & Group business to Edmond Develop new group business by administration of the grant & event support program Work towards Edmond being perceived as a travel destination Work with community organizations and travel industry business partners to promote Edmond activities and amenities Develop & Maintain adequate staffing and accountability to be fully integrated with all COE processes

STAFFING (FT-PT-S) Current Level 3-0-0

Year 1 3-0-0

Year 2 3-1-0

Year 3 4-0-0

Year 4 4-0-0

Year 5 4-1-0

Insurance Assessment Allocation Credit

Allocation Credit

543,068

TOTAL ESTIMATED USES

49,123 (8,075) 2,237 (754) 42,531

111,755 111,755

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

DETAIL OF TRANSFERS OUT: General Fund Administrative Support

(42,531) (42,531)

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

61,640 (6,421) 2,360 (712) 56,867

570,255

92,690 92,690

(56,867) (56,867)

211,309 10,825 198,564 420,698

61,640 (6,421) 2,360 (712) 56,867

571,560

92,651 92,651

(56,867) (56,867)

198,367 9,800 213,875 422,042

111,755 571,560

111,755 570,255

79,134 543,068

195,109 3,879 189,794 388,782

431,055 535 28,215 459,805

66,269 (14,576) 2,369 (507) 53,555

587,151

80,093 80,093

(53,555) (53,555)

224,928 13,525 215,050 453,503

92,651 587,151

476,000 500 18,000 494,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

448,000 500 10,000 458,500

Current Year Budget FY 14-15

443,663 515 19,756 463,934

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Taxes Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Convention & Visitors Bureau Fund

FUND BUDGET SUMMARY

65,172 2,445 67,617

579,593

49,440 49,440

(67,617) (67,617)

230,611 15,675 216,250 462,536

80,093 579,593

481,000 500 18,000 499,500

Projected Budget FY 16-17

67,791 2,517 70,308

563,940

20,680 20,680

(70,308) (70,308)

236,227 14,775 221,950 472,952

49,440 563,940

496,000 500 18,000 514,500

Projected Budget FY 17-18

66,313 2,577 68,890

537,180

(6,743) (6,743)

(68,890) (68,890)

239,808 11,825 223,400 475,033

20,680 537,180

498,000 500 18,000 516,500

Projected Budget FY 18-19

66,161 2,638 68,799

541,757

(8,119) (8,119)

(68,799) (68,799)

243,326 11,825 225,926 481,077

(6,743) 541,757

517,000 500 31,000 548,500

Projected Budget FY 19-20

FY 15-16

Ambulatory Services Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Ambulatory Services Fund provides funding of the City of Edmondâ&#x20AC;&#x2122;s Ambulance Services through the regional Emergency Medical Services Authority (EMSA). It primarily covers those citizens who have elected to participate in the TotalCare Program which began in FY09-10.

DETAIL OF TRANSFERS OUT: Administrative Support Insurance Assessment

TOTAL ESTIMATED USES

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

1,228,667

302,809 302,809

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

44,716 (3,602) 41,114

1,228,305

214,668 214,668

(41,114) (41,114)

10,000 962,523 972,523

302,809 1,228,305

295,573 1,228,667

9,164 916,693 925,858

924,996 500 925,496

Current Year Budget FY 14-15

931,947 1,146 933,094

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

Ambulatory Services Fund

44,716 (3,602) 41,114

1,219,309

430,077 430,077

(41,114) (41,114)

8,434 739,684 748,118

302,809 1,219,309

915,000 1,500 916,500

43,596 (7,831) 35,765

1,331,277

509,747 509,747

(35,765) (35,765)

10,000 775,765 785,765

430,077 1,331,277

900,000 1,200 901,200

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

43,115 43,115

1,415,747

529,517 529,517

(43,115) (43,115)

10,000 833,115 843,115

509,747 1,415,747

905,000 1,000 906,000

Projected Budget FY 16-17

44,012 44,012

1,440,317

502,293 502,293

(44,012) (44,012)

10,000 884,012 894,012

529,517 1,440,317

910,000 800 910,800

Projected Budget FY 17-18

43,482 43,482

1,417,793

430,829 430,829

(43,482) (43,482)

10,000 933,482 943,482

502,293 1,417,793

915,000 500 915,500

Projected Budget FY 18-19

44,256 44,256

1,351,329

312,817 312,817

(44,256) (44,256)

10,000 984,256 994,256

430,829 1,351,329

920,000 500 920,500

Projected Budget FY 19-20

FY 15-16

Capital Project Funds Tab

Capital Project Funds - Sub-Directory Capital Improvement Fund – Description Capital Improvement Fund - Summary

69 70

Roadway Improvement Fund - Description Roadway Improvement Fund - Budget Summary

71 72

1996 Capital Improvement Tax Fund – Description 1996 Capital Improvement Tax Fund – Budget Summary

73 74

Art In Public Places Fund – Description Art In Public Places Fund – Budget Summary

75 76

Cemetery Care Fund – Description Cemetery Care Fund – Budget Summary

77 78

Park Tax Fund – Description Park Tax Fund – Budget Summary

79 80

2000 Capital Improvement Tax Fund – Description 2000 Capital Improvement Tax Fund – Budget Summary

81 82

2012 Public Safety Center-Capital Imp. Tax Fund – Description 2012 Public Safety Center-Capital Imp. Tax Fund – Budget Summary

83 84

Capital Improvement Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Capital Improvements Fund has been established to account for major capital improvements and ADA (Americans with Disability Act) projects that are financed by the General Fund and other designated sources.

DETAIL OF TRANSFERS OUT: Other Purposes-General Fund

TOTAL ESTIMATED USES

769,016

1,296,831 1,296,831

876,784 876,784

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

690,061 223,604 200,000 1,113,815

209,641 93,918 45,200 348,969

1,374,331

925,516 925,516

665,000 665,000

150

1,296,831 1,374,331

764,912 769,016

210

2,500 75,000 77,500

Current Year Budget FY 14-15

4,104 4,104

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Other Services & Charges Capital Outlay: General Government Streets and Highways Parks & Recreation TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Capital Improvements Fund

1,306,831

607,410 607,410

250,000 250,000

630,083 119,275 199,813 949,421

250

1,296,831 1,306,831

10,000 10,000

609,910

349,760 349,760

100,000 100,000

100,000 260,000 360,150

150

607,410 609,910

2,500 2,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

352,260

192,110 192,110

100,000 100,000

260,000 260,150

150

349,760 352,260

2,500 2,500

Projected Budget FY 16-17

194,610

34,460 34,460

100,000 100,000

260,000 260,150

150

192,110 194,610

2,500 2,500

Projected Budget FY 17-18

36,960

(23,190) (23,190)

200,000 200,000

260,000 260,150

150

34,460 36,960

2,500 2,500

Projected Budget FY 18-19

(20,690)

(80,840) (80,840)

200,000 200,000

260,000 260,150

150

(23,190) (20,690)

2,500 2,500

Projected Budget FY 19-20

FY 15-16

Roadway Improvements Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Roadway Improvements Fund has been established to account for street construction and improvement projects as approved by the voters on May 10, 1994. The improvements were financed by a temporary seven-eight cent sales tax totaling $2,495,703. The remaining funds are planned to be expended in the Budget year for street improvements.

10,852 10,852 10,855

TOTAL ESTIMATED USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

10,952

(42) (42)

10,994 10,994

10,852 10,952

10,786 10,855

100 100

Current Year Budget FY 14-15

68 68

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Materials & Supplies Other Services & Charges Capital Outlay - Streets and Highways TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Roadway Improvement Fund

10,917

10,917 10,917

10,852 10,917

65 65

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

FY 15-16

1996 Capital Improvements Tax Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The 1996 Capital Improvements Tax Fund was established to account for various capital improvements recommended by the Citizens Capital Improvements Planning Committee and approved by the voters on August 27, 1996. The improvements were financed by a threefourths cent sales tax for a five year period beginning November 1, 1996. Funded from the tax were street improvements, radio communication system and computer aided dispatch, water treatment plant expansion, library expansion, senior citizen center, and a city wide sidewalk project. This sales tax was replaced by the 2000 Capital Improvement Tax.

554,986

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Other Purposes - Art in Public Places Fund

236,153 236,153

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

238,153

(5,930) (5,930)

243,933 244,083

318,726 -

150

108

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

236,153 238,153

551,075 554,986

318,833

2,000

Current Year Budget FY 14-15

3,911 3,911

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Other Services & Charges Capital Outlay: Street and Highways Parks and Recreation Utilities TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

1996 Capital Improvement Tax Fund

237,653

237,588 237,653

236,153 237,653

1,500 1,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

FY 15-16

Art In Public Places (VAC) 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Ordinance purpose is to provide means to fund the acquisition of works of art by the City and which art shall be in the Cityâ&#x20AC;&#x2122;s collection, to create a Visual Arts Commission, to provide a means to select works of art for the collection, to provide for the display of the collection, and to provide for the maintenance and repair of the works of art in the collection (Ord.2653, 1, Oct.8, 2001).

GOALS 1. 2. 3.

Control methods of selection of art objects and appropriate locations for display. Identify and preserve art objects that may be displayed in public places. Build partnerships with private and corporate entities to purchase artwork.

Insurance Assessment Allocation Credit

Allocation Credit

2,393 3,031 (1,010) 4,414

243,393

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Administrative Support

208,975 225,302

16,327

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

283,851 (4,414) 279,437

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

760 760

328,802

18,384 8,721 27,105

265,138 (760) 264,378

25 24,000 542,050 566,075

208,975 16,327 328,802

67,855 243,393

35 13,639 283,853 297,528

500 103,000 103,500

Current Year Budget FY 14-15

372 175,166 175,537

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Miscellaneous Revenue - Donations Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Art in Public Places Fund

2,000 2,000

236,682

16,327 41,592 57,919

314,555 (2,000) 312,555

10 13,600 477,708 491,318

208,975 16,327 236,682

285 11,095 11,380

1,000 14,731 (4,259) 11,472

161,269

17,757 34,015 51,772

126,000 (11,472) 114,528

25 24,000 200,000 224,025

41,592 16,327 161,269

350 103,000 103,350

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

14,731 15,731

1,000

55,122

19,642 14,224 33,866

14,731 15,731

1,000

37,216

23,486 7,546 31,033

29,573 (15,731) 13,842

20,025

14,500 (15,731) (1,231)

25 20,000

14,224 19,642 37,216

350 3,000 3,350

Projected Budget FY 17-18

25 20,000

34,015 17,757 55,122

350 3,000 3,350

Projected Budget FY 16-17

14,731 15,731

1,000

34,383

25,436 (6,810) 18,627

15,000 (15,731) (731)

15,025

25 15,000

7,546 23,486 34,383

350 3,000 3,350

Projected Budget FY 18-19

14,731 15,731

1,000

21,977

26,996 (23,776) 3,221

12,000 (15,731) (3,731)

15,025

25 15,000

(6,810) 25,436 21,977

350 3,000 3,350

Projected Budget FY 19-20

FY 11-12

Cemetery Care Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Cemetery Care Fund has been established to account for 12.5% of all monies received from the sale of lots and interments in accordance with state law. Monies received must be used to purchase lands for cemeteries and for making capital improvements. Interest earned may be used for improving, caring for and beautifying cemetery property.

126,292

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Other Purposes

126,265 126,265

141,621

141,571 141,571

50 50

126,265 141,621

103,819 126,292

27 27

14,756 600 15,356

Current Year Budget FY 14-15

21,815 658 22,473

Prior Year Actual FY 13-14

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Reserve for Other Restricted Purposes Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out NET TRANSFERS IN (OUT)

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

Cemetery Care Fund

147,770

147,740 147,740

30 30

126,265 147,770

20,783 722 21,505

167,789

167,714 167,714

75 75

147,740 167,789

19,449 600 20,049

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

188,181

188,106 188,106

75 75

167,714 188,181

19,868 600 20,468

Projected Budget FY 16-17

208,993

208,918 208,918

75 75

188,106 208,993

20,286 600 20,886

Projected Budget FY 17-18

230,223

230,148 230,148

75 75

208,918 230,223

20,705 600 21,305

Projected Budget FY 18-19

251,872

251,797 251,797

75 75

230,148 251,872

21,124 600 21,724

Projected Budget FY 19-20

FY 15-16

Park Tax Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Park Tax Fund is a dedicated 1/8 cent City sales tax for operations and improvements within the Parks & Recreation Department and its various divisions such as Arcadia Lake, KickingBird Golf & Tennis and our sports partnersâ&#x20AC;&#x201D;such as EASI, Edmond Soccer, Rodeo, Adult Softball, Lacrosse benefit from this funding source.

FUND BUDGET SUMMARY

Parks Tax Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Interest Miscellaneous Revenue

2,031,539 10,506 31,233

1,985,686 70,000 10,000 56,000

2,089,701 70,000 11,200 56,500

2,141,944 10,000 56,000

2,249,041 10,000 56,000

2,361,493 10,000 56,000

2,479,567 10,000 56,000

2,603,546 10,000 56,000

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves

2,073,279

2,121,686

2,227,401

2,207,944

2,315,041

2,427,493

2,545,567

2,669,546

1,488,770 -

1,688,866 -

552,063 -

354,068 -

1,010,324 -

953,570 -

975,541 -

TOTAL ESTIMATED RESOURCES

3,562,048

3,810,552

3,916,267

2,760,007

2,669,108

3,437,817

3,499,137

3,645,087

336,745 37,611 469,383 805,862 -

348,741 50,720 449,916 2,714,831 -

342,903 50,720 415,654 2,499,505 -

363,775 50,720 463,094 1,480,000 -

370,838 50,720 430,094 760,000 -

377,382 50,720 430,094 1,560,000 -

382,154 50,720 430,094 1,600,000 -

386,665 50,720 430,094 1,200,000 -

1,649,602

3,564,208

3,308,782

2,357,589

1,611,652

2,418,196

2,462,968

2,067,479

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS TRANSFERS: Transfers In Transfers Out (See detail below)

(223,581)

(47,611)

(55,422)

(48,350)

(47,132)

(66,051)

(60,628)

(57,779)

NET TRANSFERS IN (OUT)

(223,581)

(47,611)

(55,422)

(48,350)

(47,132)

(66,051)

(60,628)

(57,779)

1,688,866 -

198,733 -

552,063 -

354,068 -

1,010,324 -

953,570 -

975,541 -

1,519,829 -

1,688,866

198,733

552,063

354,068

1,010,324

953,570

975,541

1,519,829

3,562,048

3,810,552

3,916,267

2,760,007

2,669,108

3,437,817

3,499,137

3,645,087

34,100 2,500 3,999 4,033 2,500 47,132

35,611 19,573 4,199 4,168 2,500 66,051

34,438 15,000 4,409 4,281 2,500 60,628

34,254 12,000 4,629 4,396 2,500 57,779

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes) TOTAL OTHER USES TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Art in Public Places Fund Fleet Lease Assessment Fund Insurance Assessment Allocation Credit Vehicle Maintenance Fund 2000 Capital Improvement Tax Fund Arcadia Lake Fund Golf Course Fund

34,523 (6,163) 3,522 4,831 (1,646) 1,414 87,100 100,000 223,581

37,126 (5,656) 7,000 3,627 4,346 (1,332) 2,500 47,611

37,126 (5,656) 14,811 3,627 4,346 (1,332) 2,500 55,422

35,818 (7,807) 11,000 3,809 3,889 (859) 2,500 48,350

2000 Capital Improvements Tax Fund 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The 2000 Capital Improvements Tax Fund has been established to account for capital improvements as recommended to the City Council by the Capital Financing Task Force. The improvements are being financed by a permanent three-fourths cent sales tax approved by the voters December 12, 2000. In addition, this fund accounts for payment of principal and interest due each year on the outstanding balance of sales tax revenue bonds. There are five bond issues outstanding with total indebtedness of $67,346,392.

Bond Issues Issues

1. 2. 3. 4. 5. 6. 7. 8. 9.

Issue Amount

Principal Balance 6/30/2014

Final Maturity

2001 Sales Tax Revenue Bonds

20,000,000

2003 Sales Tax Revenue Bonds

20,000,000

2004 Sales Tax Revenue Bonds

20,000,000

2005 Sales Tax Revenue Bonds

30,000,000

21,230,000

2010 Sales Tax Revenue Bonds

13,900,000

9,735,000

7/01/2021

2012 Sales Tax Revenue Bonds

13,255,000

11,855,000

7/1/2023

2013 Sales Tax Revenue Bonds

13,710,000

12,490,000

7/1/2023

2014 Sales/Utility System Revenue Refinancing Bonds 2014B Sales Tax Refinancing Bonds

12,644,906

12,511,392

7/1/2024

20,755,000

7/1/2026

* 2001 Sales Tax Revenue Bond was refinanced to the 2010 Sales Tax Revenue Bond with same final maturity. * 2003 Sales Tax Revenue Bond was refinance to the 2012 Sales Tax Revenue Bond with same final maturity. * 2004 Sales Tax Revenue Bond was refinanced to the 2014 Sales Tax/Utility System Refinancing Revenue Bond with same final maturity. * 2005 Sales Tax Revenue Bond was refinanced to the 2014B Sales Tax Refinancing Revenue Bond with the same final maturity.

FUND BUDGET SUMMARY

2000 Capital Improvement Tax Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Interest Miscellaneous Revenue

12,189,236 4,456,449 515,412 5,726,289

11,891,956 550,000 60,000

12,457,998 478,000 60,000

12,769,448 350,000 60,000

13,280,226 300,000 60,000

13,811,435 300,000 60,000

14,363,892 300,000 60,000

14,938,448 300,000 60,000

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves

22,887,387

12,501,956

12,995,998

13,179,448

13,640,226

14,171,435

14,723,892

15,298,448

12,644,906 35,358,478 -

31,835,782 -

23,222,717 31,835,782 -

18,638,460 -

12,594,043 -

12,775,507 -

14,812,316 -

12,960,645 -

TOTAL ESTIMATED RESOURCES

70,890,770

44,337,738

68,054,497

31,817,908

26,234,269

26,946,942

29,536,208

28,259,093

72 195,333

200 35,000

200 20,000

200 35,000

200 30,000

200 35,000

200 30,000

200 35,000

9,685,293 7,193,355 860,765 191,530

14,579,319 3,870,257 5,242,585 446,868

10,425,461 4,106,400 5,242,585 300,000 446,900

10,351,000 300,000 -

4,534,000 300,000 -

3,208,000 300,000 -

7,643,000 300,000 -

2,320,000 300,000 -

5,988,514 2,509,629 -

6,075,000 2,462,553 250,000

5,193,282 2,333,240 283,545

6,364,848 2,078,881 -

6,529,305 1,911,533 -

6,701,393 1,732,913 -

6,956,633 1,496,060 -

7,194,765 1,249,816 -

TOTAL ESTIMATED COSTS

26,624,493

32,961,782

28,351,613

19,129,929

13,305,038

11,977,506

16,425,893

11,099,781

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

87,100 (12,517,595) (12,430,495)

ESTIMATED USES DIRECT COSTS BY FUNCTION: Materials & Supplies Other Services & Charges Capital Outlay: Street/Highways Parks and Recreation Public Safety Economic Development General Government Community Development Debt Service: Principal Retirement Interest Issuance Fees ED Debt Service (P&I)

OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes)

(21,064,424) (21,064,424)

(54,668) (54,668)

(93,936) (93,936)

(153,724) (153,724)

(157,120) (157,120)

(149,670) (149,670)

(154,138) (154,138)

75,000 23,757,242 8,003,540

3,491,695 7,829,593

10,919,874 7,718,587

4,875,457 7,718,587

5,056,920 7,718,587

7,093,729 7,718,587

5,242,059 7,718,587

9,286,588 7,718,587

TOTAL OTHER USES

31,835,782

11,321,288

18,638,460

12,594,043

12,775,507

14,812,316

12,960,645

17,005,174

TOTAL ESTIMATED USES

70,890,770

44,337,738

68,054,497

31,817,908

26,234,269

26,946,942

29,536,208

28,259,093

12,000 141,724 153,724

10,000 147,120 157,120

149,670 149,670

154,138 154,138

DETAIL OF TRANSFERS OUT: Other Purposes - Art in Public Places Fund Tranfers-Debt Refinance Other Purposes - Real Property Fund Administrative Support Allocation Credit

93,038 12,376,173 51,565 (3,181) 12,517,595

194,000 20,815,756 60,179 (5,511) 54,668

60,179 (5,511) 21,064,424

98,574 (4,638) 93,936

2012 Public Safety Center -Capital Improvements Tax Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION

The 2012 Public Safety Center -Capital Improvements Tax Fund was established to account for the capital construction costs of a new Public Safety Center. The improvements are being financed by a 5-year one-half cent sales tax approved by the voters October 11th, 2011. The one-half cent sales tax began April 1st, 2012 and will end March 31st, 2017.

FUND BUDGET SUMMARY

2012 Public Safety Center - Capital Improvement Tax Fund Prior Year Actual FY 13-14

FY 15-16 Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Committed Prior Year Reserves TOTAL ESTIMATED RESOURCES

8,126,158 59,933 -

7,890,810 25,000

8,305,171

8,512,800

7,836,121

30,000

15,000

10,000

8,186,090

7,915,810

8,335,171

8,527,800

7,846,121

8,287,763 -

7,000,000 7,292,393 -

6,880,000 7,292,393 -

161,340 -

1,917,881 -

7,647,570 -

2,537,373 -

2,426,634 -

16,473,854

22,208,203

22,507,564

8,689,140

9,764,002

7,647,570

2,537,373

2,426,634

26 251,095

240,736

200,000

600,000

8,903,139 -

40,418,330 -

22,000,000 -

6,000,000 -

25,000 -

75,000 -

2,007,500 -

5,000,000 -

9,154,261

40,659,067

22,225,000

6,675,000

2,007,500

5,000,000

ESTIMATED USES DIRECT COSTS BY FUNCTION: Materials & Supplies Other Services & Charges Capital Outlay: Street/Highways Public Safety General Government Debt Service: Principal Retirement Interest Issuance Fees TOTAL ESTIMATED COSTS TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT) OTHER USES: Reserve for Council Special Projects Committed for Other Purposes Restricted (Reserve for Capital Improvements) Restricted (Reserve for Specific Fund Purposes)

10,000 (37,200) (27,200)

(121,224) (121,224)

(96,259) (96,259)

(108,932) (108,932)

(110,197) (110,197)

(110,739) (110,739)

(112,394) (112,394)

7,292,393 -

(18,572,088) -

161,340 -

1,917,881 -

7,647,570 -

2,537,373 -

2,426,634 -

2,314,240 -

TOTAL OTHER USES

7,292,393

(18,572,088)

161,340

1,917,881

7,647,570

2,537,373

2,426,634

2,314,240

TOTAL ESTIMATED USES

16,473,854

22,208,203

22,507,564

8,689,140

9,764,002

7,647,570

2,537,373

2,426,634

108,932 108,932

110,197 110,197

110,739 110,739

112,394 112,394

DETAIL OF TRANSFERS OUT: Other Purposes - Art in Public Places Fund Tranfers-Debt Refinance Administrative Support Allocation Credit

44,178 (6,978) 37,200

79,250 43,347 (1,373) 121,224

112,256 (15,997) 96,259

Debt Service: Revenue Loan Note relates to the Public Safety Center vote to borrow funds from the Hospital Trust and a Construction Loan.

EPWA Utility Funds Tab

EPWA Utility Funds - Sub-Directory Public Works Authority Funds - Description

85-86

Public Works Authority Funds - Summary

Electric Fund - Description Electric Fund - Budget Summary

88 89

Water Resources Department – Description Water Resources Department – Budget Summary

90 91

Solid Waste Utility – Description Solid Waste Utility – Budget Summary

92 93

Wastewater Treatment – Description Wastewater Treatment – Budget Summary

94 95

Arcadia Lake – Description Arcadia Lake – Budget Summary

96 97

Drainage Utility – Description Drainage Utility – Budget Summary

98 99

PWA Sewer Impact Fee–Budget Summary

100-101

Revenue Bond Fund – Budget Summary

102-103

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -EPWA UTILITY FUNDS-

The EPWA Utility Funds are used to account for the cost of providing all utility services (electricity, water, wastewater, drainage, solid waste) to the citizens of Edmond funded with the revenue generated by the charges for services represented by the utility bills. The costs incurred include personnel, operation and maintenance and capital outlay costs necessary to adequately develop and maintain a high level of service in the utility facilities.

The fund also accounts for the operations of the Arcadia Lake recreational

facilities. These facilities are financed through user fees and General Fund and Park Tax Fund transfers.

EPWA SEWER IMPACT FUND The EPWA Sewer Impact Fund is used to account for impact fees collected on new developments in accordance with Ordinance #2077. This ordinance, which was repealed in July 2002, established a fee of $100 per toilet to be used for the sole purpose of acquiring, equipping, and/or making capital improvements to the Cityâ&#x20AC;&#x2122;s sewer facilities. The funds may also be used for debt service under certain conditions.

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION EPWA UTILITY FUNDS EPWA REVENUE BOND FUNDS The EPWA Revenue Bond Funds are utilized to account for the construction costs and improvement costs related to utility system capital improvements funded by the sale of Public Works Authority revenue bonds. In addition, the Bond Funds account for payment of principal and interest due each year on the outstanding balance of revenue bonds.

At present, the Authority has three (3) revenue bond issues

outstanding with total indebtedness equaling $46,625,000.

ISSUE

2004 Utility System Refunding Revenue Bonds

2005 Utility System Revenue Bonds

ISSUE AMOUNT

PRINCIPAL BAL. 6-30-14

14,700,000

690,000

40,435,000

27,120,000

FINAL MATURITY

12//2014

4/2014

2014 Utility/Sales Tax Refund Revenue Bonds

10,085,094

7/01/2024

2015 Utility System Refund Revenue Bonds

20,465,000

7/01/2024

FUND BUDGET SUMMARY

Public Works Authority Funds

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

2,144,685 2,167,952 119,478,570 410,419 886,174 125,087,800

1,147,947 1,600,074 123,009,215 355,000 556,562 126,668,798

347,564 1,885,052 125,045,784 452,921 427,904 128,159,225

57,891,206 182,979,006

59,870,435 186,539,233

DIRECT COSTS BY FUNCTION: Electric Utility Water Utility Solid Waste Utility Wastewater Utility Arcadia Drainage TOTAL ESTIMATED COSTS

71,508,138 15,757,970 5,362,823 5,458,039 779,846 3,342,957 102,209,773

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental License and Permits Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

1,727,864 1,868,506 127,042,224 355,000 568,587 131,562,181

1,733,432 1,930,385 130,228,673 345,000 576,557 134,814,047

1,739,001 1,992,266 133,439,172 335,000 584,526 138,089,965

1,744,571 2,054,147 136,894,304 325,000 593,401 141,611,423

59,870,435 188,029,660

1,707,185 1,806,626 124,204,164 355,000 560,615 128,633,590 0% 20,000,000 59,909,036 208,542,626

71,636,301 203,198,482

59,123,077 193,937,124

59,505,716 197,595,681

58,608,021 200,219,444

71,788,973 27,269,785 5,855,657 16,291,755 822,398 2,463,375 124,491,943

74,494,491 16,274,830 5,740,955 7,739,532 790,676 1,844,620 106,885,104

79,012,497 18,769,237 5,924,079 13,927,294 821,856 1,748,854 120,203,817

79,952,313 22,923,654 6,166,507 11,899,462 827,902 1,034,078 122,803,916

82,000,081 16,498,492 6,427,865 5,961,119 830,530 686,292 112,404,379

83,594,116 18,179,907 6,702,379 7,754,949 839,702 1,391,461 118,462,514

85,188,462 18,266,659 6,993,171 8,435,578 844,000 2,271,247 121,999,118

32,684,645 (53,583,444) (20,898,798)

32,180,478 (53,493,542) (21,313,064)

33,365,287 (54,694,232) (21,328,945)

1,666,053 (18,368,561) (16,702,508)

1,985,251 (23,256,741) (21,271,490)

1,985,055 (24,012,084) (22,027,029)

1,730,676 (22,255,822) (20,525,146)

1,739,093 (22,810,061) (21,070,968)

59,870,435 59,870,435

40,827,651 40,827,651

59,909,036 59,909,036

71,636,301 71,636,301

59,123,077 59,123,077

59,505,716 59,505,716

58,608,021 58,608,021

57,149,359 57,149,359

182,979,006

186,632,658

188,123,085

208,542,626

203,198,482

193,937,124

197,595,681

200,219,444

ESTIMATED USES

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES TOTAL ESTIMATED USES * LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue Percentage of Total Expenses Number of Days of Expenses DETAIL OF TRANSFERS OUT: General Fund-Sales Tax Administrative Support Allocation Credit Capital Improvement Edmond Economic Development Fund (EEDA) Edmond Electric Economic Development Fund Fleet Lease Assessment Fee Fleet Management Fund General Fund Insurance Assessment Allocation Credit Revenue Bond Funds Vehicle Maintenance Fees Field Services Allocation Credit

48% 175 38% 140

32% 118 23% 84

47% 171 37% 135

56% 203 52% 189

32,179,865 7,116,256 (885,839) 50,000 1,038,805 199,050 3,202,100 286,183 (116,900) 5,646,549 806,623 4,628,216 (567,465) 53,583,444

31,685,357 8,001,975 (572,146) 50,000 771,533 121,169 1,942,585 286,865 (99,598) 5,483,610 845,116 4,977,076 (93,425) 53,493,542

33,300,137 8,001,975 (572,146) 50,000 771,533 121,169 1,942,585 286,865 (99,598) 5,073,693 840,943 4,977,076 (93,425) 54,694,232

7,730,522 (1,292,056) 1,500,000 848,612 10,050 1,081,526 439,474 (122,102) 2,707,271 914,294 4,910,710 (359,740) 18,368,561

45% 164 40% 148

7,794,158 1,500,000 890,479 3,800 1,299,486 453,096 5,374,867 978,811 4,962,044 23,256,741

44% 161 44% 159

7,961,622 1,500,000 934,258 1,498,758 465,846 5,420,279 1,048,658 5,182,663 24,012,084

42% 155 42% 152

7,912,247 1,500,000 980,320 1,711,490 476,650 3,306,522 1,116,893 5,251,700 22,255,822

40% 147 39% 144

8,031,109 1,500,000 1,028,685 1,937,069 487,467 3,344,457 1,188,876 5,292,398 22,810,061

Edmond Electric 2015-2016 Departmental Summary DEPARTMENTAL

DESCRIPTION

Edmond Electric's mission is to provide high quality electric service at a competitive price responding to our customers' needs with trustworthy service. Edmond Electric is Oklahoma's largest community-owned electric utility. Edmond Electric has served the Edmond community since 1908. Today, Edmond Electric provides electric services to more than 36,000 customers within the City of Edmond corporate city limits. As a publicly owned power company and a city department, Edmond Electric returns profits to the community annually. Our profits support vital city services such as police, fire, streets and parks. Because of Edmond Electric's support, our community maintains a high quality of living yet has one of the lowest sales tax rates in the state for a city our size. Plus, Edmond Electric provides fast, reliable service and a reliability rating of over 99.98%!

GOALS 1. 2. 3. 4. 5.

Provide High Quality Electric Service Maintain Cost Competitiveness and Responsive Rates Maintain Long-Term Investment Value of System Provide Responsive Customer Service Provide Proactive Employee Development

S T A F F I N G (FT-PT-S) Current Level Year 1 Year 2 Year 3 Year 4 Year 5 50.6-0-0 50.6-0-0 50.6-0-0 50.6-0-0 50.6-0-0 50.6-0-0 *Staffing Level adjusted for transfer of .4 full-time equivalent personnel to Warehouse budget. Current level includes Utility Forester position. Year 1- 5 will reflect Utility Forester/Forester Technician split.

FUND BUDGET SUMMARY

Electric Fund

FY 15-16 Prior Year Current Year Actual Budget FY 13-14 FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves

75,652 76,733,054 16,611 308,915 77,134,231

76,982,775 18,000 298,613 77,299,388

81,640,340 19,086 133,268 81,792,694

78,951,872 18,000 300,386 79,270,258

80,551,605 18,000 304,720 80,874,325

82,711,740 18,000 309,054 83,038,794

84,871,872 18,000 313,387 85,203,259

87,032,006 18,000 317,721 87,367,727

1,757,729

3,285,237

20,000,000 5,854,447

20,313,170

14,482,771

8,446,856

2,828,438

78,891,960

80,584,625

85,077,931

105,124,705

101,187,495

97,521,565

93,650,115

90,196,165

4,565,726 1,083,290 59,311,177 2,991,714 3,556,231 -

4,805,875 1,079,800 57,739,141 3,783,140 4,381,018 -

4,451,501 742,300 61,570,636 3,612,036 4,118,018 -

4,844,410 1,100,800 61,953,537 5,452,298 3,801,120 1,860,332

4,949,926 1,133,300 63,192,607 5,581,766 3,419,382 1,675,332

5,034,570 1,161,300 64,456,459 5,723,610 3,948,810 1,675,332

5,093,088 1,170,300 65,745,589 5,890,621 4,019,186 1,675,332

5,150,772 1,179,300 67,060,500 6,032,322 4,090,236 1,675,332

TOTAL ESTIMATED COSTS

71,508,138

71,788,973

74,494,491

79,012,497

79,952,313

82,000,081

83,594,116

85,188,462

TRANSFERS: Transfers In Transfers Out (See detail below)

(4,098,585)

(4,706,412)

(4,728,993)

(5,799,038)

(6,752,411)

(7,074,628)

(7,227,561)

(7,451,243)

NET TRANSFERS IN (OUT)

(4,098,585)

(4,706,412)

(4,728,993)

(5,799,038)

(6,752,411)

(7,074,628)

(7,227,561)

(7,451,243)

3,285,237 3,285,237

4,089,240 4,089,240

5,854,447 5,854,447

20,313,170 20,313,170

14,482,771 14,482,771

8,446,856 8,446,856

2,828,438 2,828,438

(2,443,540) (2,443,540)

78,891,960

80,584,625

85,077,931

105,124,705

101,187,495

97,521,565

93,650,115

90,196,165

TOTAL ESTIMATED RESOURCES

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Wholesale Electric Purchases Other Services & Charges Capital Outlay Debt Service

OTHER USES: Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES TOTAL ESTIMATED USES * LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue Percentage of Total Expenses Number of Days of Expenses

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Water Fund Edmond Economic Development Fund (EEDA) Edmond Electric Economic Development Fund Fleet Lease Assessment Fee Fleet Management Fund General Fund Insurance Assessment Allocation Credit Revenue Bond Funds Vehicle Maintenance Fees

4% 16 4% 16

5% 19 5% 20

7% 26 7% 27

26% 94 24% 87

3,159,041 (436,432) 50,000 358,670 622,018 75,167 (38,611) 173,865 134,867 4,098,585

4,164,392 (268,917) 50,000 486,321 66,885 (31,184) 102,835 136,080 4,706,412

4,164,392 (268,917) 50,000 486,321 66,885 (31,184) 125,416 136,080 4,728,993

4,004,517 (655,838) 1,500,000 662,797 122,896 (40,592) 62,374 142,884 5,799,038

18% 65 17% 61

4,049,474 1,500,000 848,256 127,399 77,254 150,028 6,752,411

10% 37 9% 35

4,145,846 1,500,000 1,015,142 131,612 124,028 158,000 7,074,628

3% 12 3% 11

4,117,047 1,500,000 1,191,816 135,187 124,011 159,500 7,227,561

-3% (10) -3% (10)

4,187,578 1,500,000 1,378,631 138,787 86,747 159,500 7,451,243

Water Resources 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION Water Resources has three (3) divisions: 1. Water Production comprised of the Edmond Water Plant, water towers, storage tanks, and water pumping stations; 2. Water Wells charged with operation and maintenance of the City’s 56 water wells; and 3. Wastewater Treatment, consisting of the Coffee Creek Wastewater Treatment Plant and 9 lift stations. The overall mission of Water Resources is to meet the water and wastewater needs of Edmond’s customers by providing effective, efficient and trustworthy water and wastewater services. GOALS 1. 2. 3. 4.

Compliance with EPA and ODEQ Regulations, Reporting and Rules Implementation of the Water and Wastewater Master Plan Program Development Work Process Improvement

Water Quality: 1) Drinking Water Compliance Rate (percent): 100 X (number of days in full compliance for the year ÷ 365 days). Goal: 100% 2) Wastewater Treatment Effectiveness Rate (percent): 100 X (365 – total number of standard noncompliance days ÷ 365 days). Goal: 100% 3) Chemical use per volume delivered/processed: Amount of chemicals used ÷ MG delivered/processed. Customer Service: 1) Drinking water flow and pressure: Flow and pressure will be maintained in adequate volumes to meet customer needs for potable, fire safety and non-potable uses. This will be determined by dividing days experiencing water volume issues by 365 days per year. 2) Customer service complaint rate: 1,000 X (customer service associated complaints ÷ number of active customer accounts). Continuous Improvement: 1) Planned maintenance ratio by hours (percent): 100 X ((hours of planned maintenance) ÷ (hours of planned + corrective maintenance)). Goal: 75% Planned Maintenance 3) Training hours per employee: Total of qualified formal training hours for all employees ÷ total FTE’s worked by employees during the year.

S T A F F I N G (FT-PT-S) Current Level

Year 1

Year 2

31-0-0 32-0-0 32-0-0 *Includes Water Plant, Water Wells, and Wastewater Plant

Year 3

Year 4

Year 5

32-0-0

FUND BUDGET SUMMARY

Water Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental License & Permits: Water Tap Fees Capacity Fees Charges for Services Interest Miscellaneous Revenue

278,876 1,078,256 21,418,990 240,883 511,850

204,857 802,996 23,371,959 180,000 209,359

270,627 920,600 21,304,681 258,951 246,522

246,907 878,918 23,980,954 180,000 210,104

253,915 904,226 24,565,310 180,000 212,206

260,923 929,533 25,215,973 180,000 214,308

267,931 954,840 25,866,636 180,000 216,408

274,940 980,148 26,517,299 180,000 219,414

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves

23,528,855

24,769,171

23,001,381

25,496,883

26,115,657

26,800,737

27,485,815

28,171,801

32,413,463

29,085,179

25,269,322

26,942,243

22,008,902

24,083,709

26,964,440

TOTAL ESTIMATED RESOURCES

55,942,318

53,854,350

52,086,560

50,766,205

53,057,900

48,809,639

51,569,524

55,136,241

1,512,596 587,324 5,115,796 7,308,344 1,233,910 -

1,656,370 770,944 6,286,595 16,863,707 1,692,169 -

1,567,745 662,740 5,658,072 6,694,104 1,692,169 -

1,773,403 775,439 4,089,980 10,440,007 1,690,408 -

1,809,356 795,943 4,163,679 14,462,007 1,692,669 -

1,845,979 813,657 4,280,824 7,864,007 1,694,025 -

1,880,166 837,469 4,403,957 9,364,007 1,694,308 -

1,915,387 863,781 4,529,809 9,264,007 1,693,675 -

TOTAL ESTIMATED COSTS

15,757,970

27,269,785

16,274,830

18,769,237

22,923,654

16,498,492

18,179,907

18,266,659

TRANSFERS: Transfers In Transfers Out (See detail below)

32,179,865 (43,279,033)

31,685,357 (42,307,133)

33,300,137 (43,842,545)

1,500,000 (6,554,725)

1,500,000 (9,625,344)

1,500,000 (9,727,438)

1,500,000 (7,925,178)

1,500,000 (8,066,134)

NET TRANSFERS IN (OUT)

(11,099,168)

(10,621,776)

(10,542,408)

(5,054,725)

(8,125,344)

(8,227,438)

(6,425,178)

(6,566,134)

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

29,085,179 29,085,179

15,962,789 15,962,789

25,269,322 25,269,322

26,942,243 26,942,243

22,008,902 22,008,902

24,083,709 24,083,709

26,964,440 26,964,440

30,303,448 30,303,448

TOTAL ESTIMATED USES

55,942,318

53,854,350

52,086,560

50,766,205

53,057,900

48,809,639

51,569,524

55,136,241

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service Debt Issuance Costs Debt Reserves

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue Percentage of Total Expenses Number of Days of Expenses

DETAIL OF TRANSFERS OUT: General Fund - Sales Tax General Fund Revenue Bond Funds Administrative Support Fund Allocation Credit Insurance Assessment Allocation Credit Vehicle Maintenance Fees Fleet Lease Assessment Fee Fleet Management Fund Field Services Fund Allocation Credit

124% 451 108% 395

64% 235 42% 154

110% 401 94% 344

106% 386 106% 388

32,179,865 2,100,000 4,672,351 1,884,157 (229,616) 65,891 (23,473) 24,122 38,367 39,050 2,648,762 (120,442) 43,279,033

31,685,357 1,074,416 4,787,206 1,786,685 (143,914) 55,533 (17,928) 30,201 44,867 121,169 2,896,586 (13,045) 42,307,133

33,300,137 1,074,416 4,717,011 1,786,685 (143,914) 55,533 (17,928) 21,028 44,867 121,169 2,896,586 (13,045) 43,842,545

63,992 2,317,672 1,736,515 (290,144) 101,890 (22,097) 40,000 52,509 10,050 2,785,431 (241,093) 6,554,725

84% 308 68% 247

78,350 4,646,224 1,758,597 104,350 41,200 54,882 3,800 2,937,941 9,625,344

90% 328 92% 335

88,813 4,645,029 1,800,770 106,654 42,437 57,374 2,986,361 9,727,438

98% 358 103% 377

101,954 2,789,588 1,795,355 108,607 43,709 59,990 3,025,975 7,925,178

108% 393 115% 420

116,763 2,855,581 1,824,022 110,559 45,021 62,738 3,051,450 8,066,134

Solid Waste 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Solid Waste Utility’s vision is to continuously improve solid waste services for the benefit of delivering “Trustworthy Service” to citizens. Solid Waste department delivers safe, high quality, cost effective trustworthy solid waste collection service to our customers. Department focuses on streamlined solid waste route management and promotes safe vehicle operations with employee safety incentive programs. The department is accelerating use of new technologies to continuously improve delivery and lower cost of service to our customers.

Provide quality and consistent customer service to internal and external customers.

Reduce maintenance costs/overtime within the department.

3. 4.

Improve overall department performance with emphasis on work practices review and routing efficiencies. Reduce departmental maintenance costs by 10 %.

Improve department safety by reducing number of vehicle accidents.

Promote continuous improvement within the department.

Make necessary changes in equipment to modernize the fleet.

S T A F F I N G (FT-PT-S)

Current Level 20-0-0

Year 1 20-0-0

Year 2 20-0-0

Year 3 20-0-0

Year 4 20-0-0

*Includes Solid Waste Administration, Residential, Commercial, Recycling, and Roll Off

Year 5 20-0-0

FUND BUDGET SUMMARY

Solid Waste Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental Charges for Services Interest Miscellaneous Revenue

8,073,194 16,221 (2)

8,616,252 15,000 -

8,385,306 18,607 -

8,639,744 15,000 -

9,000,227 15,000 -

9,074,728 15,000 -

9,165,631 15,000 -

9,495,015 15,000 -

8,089,413

8,631,252

8,403,913

8,654,744

9,015,227

9,089,728

9,180,631

9,510,015

2,636,168

2,960,902

3,167,219

3,352,881

3,369,586

3,069,627

2,471,547

10,725,581

11,592,154

11,364,815

11,821,963

12,368,108

12,459,314

12,250,258

11,981,562

1,317,348 520,107 3,483,224 42,143 -

1,421,312 603,835 3,621,964 208,546 -

1,313,465 545,669 3,673,275 208,546 -

1,449,226 645,494 3,829,359 -

1,466,348 690,126 4,010,033 -

1,484,146 737,566 4,206,153 -

1,501,032 788,568 4,412,779 -

1,519,506 843,407 4,630,258 -

TOTAL ESTIMATED COSTS

5,362,823

5,855,657

5,740,955

5,924,079

6,166,507

6,427,865

6,702,379

6,993,171

TRANSFERS: Transfers In Transfers Out (See detail below)

(2,401,857)

(2,441,579)

(2,456,641)

(2,545,003)

(2,832,015)

(2,961,822)

(3,076,332)

(3,210,342)

NET TRANSFERS IN (OUT)

(2,401,857)

(2,441,579)

(2,456,641)

(2,545,003)

(2,832,015)

(2,961,822)

(3,076,332)

(3,210,342)

2,960,902 2,960,902

3,294,918 3,294,918

3,167,219 3,167,219

3,352,881 3,352,881

3,369,586 3,369,586

3,069,627 3,069,627

2,471,547 2,471,547

1,778,048 1,778,048

10,725,581

11,592,154

11,364,815

11,821,963

12,368,108

12,459,314

12,250,258

11,981,562

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Fleet Lease Assessment Fee General Fund Insurance Assessment Allocation Credit Fleet Management Fund Revenue Bond Funds Vehicle Maintenance Fees

37% 134 38% 139

38% 139 40% 145

38% 138 39% 141

39% 141 40% 145

675,260 (67,653) 606,974 342,228 107,124 (39,935) 75,000 76,227 626,631 2,401,857

703,101 (52,132) 680,095 342,228 133,340 (39,350) 27,997 646,300 2,441,579

703,101 (52,132) 680,095 342,228 133,340 (39,350) 43,059 646,300 2,456,641

718,390 (122,220) 747,958 354,736 158,631 (45,753) 37,915 695,346 2,545,003

37% 136 37% 137

721,855 785,109 367,702 163,432 42,943 750,974 2,832,015

34% 123 33% 119

734,824 823,934 381,142 167,925 42,946 811,051 2,961,822

27% 98 25% 92

729,854 864,796 395,072 171,726 38,948 875,936 3,076,332

19% 68 17% 64

732,367 907,699 409,512 175,526 39,227 946,011 3,210,342

Wastewater Treatment 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Wastewater Treatment is a division of the Water Resources Department. It is comprised of the Coffee Creek Wastewater Treatment Plant and Lift Stations. The overall mission of Water Resources is: “To meet the water and wastewater needs of Edmond’s customers by providing effective, efficient, and trustworthy water and wastewater services.” The Wastewater Treatment Division provides operations, maintenance, and monitoring of the Coffee Creek Wastewater Treatment Plant and 9 lift stations. Divisional staff is eight (8) persons. Those positions, and divisional performance measures, are included in the Water Resources Departmental Summary information. GOALS 1. 2. 3. 4.

Compliance with EPA and ODEQ Regulations, Reporting and Rules Implementation of the Water and Wastewater Master Plan Program Development Work Process Improvement

FUND BUDGET SUMMARY

Wastewater Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental License and Permits: Wastewater Tap Fees Capacity Fees Charges for Services Interest Miscellaneous Revenue

1,050 809,770 10,625,984 90,253 23,598

735 591,486 11,427,904 100,000 -

786 693,039 11,357,147 102,534 -

793 680,008 11,688,502 100,000 -

850 709,515 11,951,929 100,000 -

907 739,022 12,222,907 90,000 -

965 768,530 12,499,894 80,000 -

1,022 798,037 12,783,029 70,000 -

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves

11,550,655

12,120,125

12,153,506

12,469,303

12,762,294

13,052,836

13,349,389

13,652,088

14,469,572

17,802,046

19,304,644

15,062,359

12,992,115

16,953,747

19,381,013

TOTAL ESTIMATED RESOURCES

26,020,226

29,922,171

29,955,552

31,773,947

27,824,653

26,044,951

30,303,136

33,033,101

488,092 373,002 1,429,449 3,167,495 -

602,635 512,801 1,753,061 13,423,258 -

554,630 465,681 1,536,985 5,182,236 -

653,272 537,448 1,636,574 11,100,000 -

669,707 552,780 1,676,975 9,000,000 -

685,660 569,279 1,806,180 2,900,000 -

702,399 586,275 1,766,275 4,700,000 -

718,267 604,684 1,812,627 5,300,000 -

TOTAL ESTIMATED COSTS

5,458,039

16,291,755

7,739,532

13,927,294

11,899,462

5,961,119

7,754,949

8,435,578

TRANSFERS: Transfers In Transfers Out (See detail below)

(2,760,142)

(2,858,770)

(2,911,376)

(2,784,294)

(2,933,075)

(3,130,085)

(3,167,174)

(3,207,068)

NET TRANSFERS IN (OUT)

(2,760,142)

(2,858,770)

(2,911,376)

(2,784,294)

(2,933,075)

(3,130,085)

(3,167,174)

(3,207,068)

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

17,802,046 17,802,046

10,771,646 10,771,646

19,304,644 19,304,644

15,062,359 15,062,359

12,992,115 12,992,115

16,953,747 16,953,747

19,381,013 19,381,013

21,390,455 21,390,455

TOTAL ESTIMATED USES

26,020,226

29,922,171

29,955,552

31,773,947

27,824,653

26,044,951

30,303,136

33,033,101

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue Percentage of Total Expenses Number of Days of Expenses

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Field Services Fund Allocation Credit Fleet Lease Assessment Fee Fleet Management Fund General Fund Insurance Assessment Allocation Credit Revenue Bond Funds Vehicle Maintenance Fees

154% 563 217% 791

89% 324 56% 205

159% 580 181% 662

121% 441 90% 329

817,739 (80,069) 1,979,454 (447,023) 12,721 85,000 137,854 14,992 (4,701) 239,474 4,701 2,760,142

749,457 (49,820) 2,080,490 (80,380) 22,264 39,620 13,387 (4,340) 70,451 17,641 2,858,770

749,457 (49,820) 2,080,490 (80,380) 22,264 39,620 13,387 (4,340) 123,057 17,641 2,911,376

714,059 (117,134) 2,125,279 (118,647) 23,315 (0) 20,427 (4,432) 123,257 18,170 2,784,294

102% 372 88% 320

716,421 2,024,103 24,417 5,178 21,046 123,195 18,715 2,933,075

130% 474 186% 681

730,425 2,196,302 25,575 13,661 21,625 123,221 19,276 3,130,085

145% 530 177% 648

726,739 2,225,725 26,791 22,648 22,118 123,299 19,854 3,167,174

157% 572 184% 671

739,029 2,240,948 28,067 32,163 22,602 123,809 20,450 3,207,068

Arcadia Lake 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Arcadia Lake provides quality outdoor recreational experiences such as, camping, boating, swimming, hiking/biking, fishing, hunting and picnicking to the community.

2. 3. 4. 5.

Search for New Revenue Sources Improve Internal Operations to Best Meet Customer Needs Provide Quality Maintenance Services Identify Capital Improvements and schedule appropriately. Engage in Partnerships to Benefit Arcadia Lake services.

S T A F F I N G (FT-PT-S)

Current Level 6-4-23

Year 1 6-5-23

Year 2 6-5-23

Year 3 6-5-23

Year 4 6-5-27

Year 5 6-5-27

FUND BUDGET SUMMARY

Arcadia Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental Charges for Services Interest Miscellaneous Revenue

922,031 2,151 41,814

913,768 2,000 48,590

945,907 2,496 48,114

943,092 2,000 50,125

973,153 2,000 51,661

1,003,325 2,000 53,195

1,035,139 2,000 54,731

1,066,955 2,000 56,266

965,996

964,358

996,517

995,217

1,026,814

1,058,520

1,091,870

1,125,221

264,814

282,838

295,886

290,972

272,240

277,902

310,299

1,230,811

1,247,196

1,279,355

1,291,103

1,317,786

1,330,760

1,369,772

1,435,520

508,786 99,698 171,363 -

543,810 92,285 186,303

525,011 89,525 176,140

551,888 99,685 170,283 -

558,634 98,985 170,283 -

565,352 94,895 170,283 -

572,634 96,785 170,283 -

579,432 94,285 170,283 -

TOTAL ESTIMATED COSTS

779,846

822,398

790,676

821,856

827,902

830,530

839,702

844,000

TRANSFERS: Transfers In-General Fund Transfers In-Park Tax Fund Transfers Out (See detail below)

504,780 (672,907)

495,121 (682,914)

65,150 (257,943)

166,053 (344,328)

485,251 (702,895)

485,055 (707,383)

230,676 (450,447)

239,093 (460,782)

NET TRANSFERS IN (OUT)

(168,127)

(187,793)

(192,793)

(178,275)

(217,644)

(222,328)

(219,771)

(221,689)

282,838 282,838

237,005 237,005

295,886 295,886

290,972 290,972

272,240 272,240

277,902 277,902

310,299 310,299

369,831 369,831

1,230,811

1,247,196

1,279,355

1,291,103

1,317,786

1,330,760

1,369,772

1,435,520

Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED USES DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Fleet Lease Assessment Fee Insurance Assessment Allocation Credit Revenue Bond Funds Vehicle Maintenance Fees

19% 70 19% 71

16% 59 16% 57

28% 102 28% 103

25% 91 25% 91

168,371 (26,698) 19,742 20,303 (9,216) 484,632 15,773 672,907

166,967 (20,839) 20,706 14,964 (6,005) 495,121 12,000 682,914

166,967 (20,839) 20,706 14,964 (6,005) 65,150 17,000 257,943

165,339 (36,991) 21,741 17,404 (4,218) 166,053 15,000 344,328

18% 66 18% 65

161,920 22,828 17,896 485,251 15,000 702,895

18% 66 18% 66

165,002 23,970 18,356 485,055 15,000 707,383

23% 86 24% 88

160,856 25,168 18,747 230,676 15,000 450,447

27% 99 28% 103

161,130 26,427 19,132 239,093 15,000 460,782

Drainage Utility 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Drainage Utility is one of the three divisions comprising the Engineering Department. It is funded by the stormwater drainage system service charge that is collected through the utility billing system. Drainage Utility focuses on all aspects of stormwater drainage including stormwater planning, floodplain management, and environmental protection of Edmondâ&#x20AC;&#x2122;s waterways.

2. 3.

Work towards making the public aware of the benefits as well as the hazards of floodplains using public outreach activities. Work towards making the public aware of what it can do to help improve the quality of stormwater runoff using public outreach activities. Improve the quality of Edmondâ&#x20AC;&#x2122;s waterways through an Illicit Discharge Detection and Elimination (IDDE) Program to curtail pollution.

S T A F F I N G (FT-PT-S)

Current Level 5-0-0

Year 1 5-0-0

Year 2 5-0-0

Year 3 5-0-0

Year 4 5-0-0

Year 5 5-0-0

FUND BUDGET SUMMARY

Drainage Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

ESTIMATED RESOURCES: REVENUES: Inter-governmental Licenses & Permits Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

2,069,033 1,705,318 44,300 -

1,147,947 1,696,557 40,000 -

347,564 1,412,403 51,247

1,707,185 -

1,727,864 -

1,733,432 -

1,739,001 -

1,744,571 -

40,000

3,818,650

2,884,504

1,811,214

1,747,185

1,767,864

1,773,432

1,779,001

1,784,571

6,349,460

6,454,233

6,017,518

5,674,677

5,997,462

6,673,874

6,652,284

10,168,110

9,338,737

8,265,447

7,764,703

7,442,541

7,770,894

8,452,875

8,436,855

325,770 6,197 58,578 2,952,412 -

374,405 14,035 223,848 1,851,087 -

357,484 13,073 171,806 1,302,257 -

385,377 14,035 186,025 1,163,417 -

389,444 16,099 180,875 447,660 -

393,136 17,131 181,025 95,000 -

397,251 14,035 181,175 799,000 -

401,037 14,035 181,175 1,675,000 -

3,342,957

2,463,375

1,844,620

1,748,854

1,034,078

686,292

1,391,461

2,271,247

(370,920)

(403,309)

(341,172)

(411,001)

(410,728)

(409,130)

(414,492)

NET TRANSFERS IN (OUT)

(370,920)

(403,309)

(341,172)

(411,001)

(410,728)

(409,130)

(414,492)

DETAIL OF TRANSFERS OUT: Administrative Support Allocation Credit Fleet Lease Assessment Fee Insurance Assessment Allocation Credit Vehicle Maintenance Fees

6,454,233 6,454,233

6,472,053 6,472,053

6,017,518 6,017,518

5,674,677 5,674,677

5,997,462 5,997,462

6,673,874 6,673,874

6,652,284 6,652,284

5,751,116 5,751,116

10,168,110

9,338,737

8,265,447

7,764,703

7,442,541

7,770,894

8,452,875

8,436,855

169% 617 174% 634

224% 819 226% 824

332% 1,213 268% 977

325% 1,185 272% 991

411,688 (45,371) 2,331 2,706 (964) 530 370,920

431,373 (36,524) 3,601 2,756 (791) 2,894 403,309

391,702 (69,729) 3,089 18,226 (5,010) 2,894 341,172

339% 1,238 415% 1,515

385,891 3,243 18,973 2,894 411,001

376% 1,374 608% 2,221

384,755 3,405 19,674 2,894 410,728

374% 1,365 369% 1,348

382,396 3,575 20,265 2,894 409,130

322% 1,176 214% 782

386,983 3,754 20,861 2,894 414,492

EPWA Sewer Impact Fund 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The EPWA Sewer Impact Fund is used to account for impact fees collected on new developments in accordance with ordinance #2077. This ordinance, which was repealed in July 2002, established a fee of $100 per toilet to be used for the sole purpose of acquiring, equipping, and/or making capital improvements to the Cityâ&#x20AC;&#x2122;s sewer facilities. The funds may also be used for debt service under certain conditions.

100

2,614,004

TOTAL ESTIMATED USES

** Funds to be used to add additional Wastewater Plant.

2,613,378 2,613,378

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

2,633,378

1,632,928 1,632,928

1,000,450 1,000,450

2,613,378 2,633,378

2,596,405 2,614,004

626 626

20,000 20,000

Current Year Budget FY 14-15

17,599 17,599

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Inter-governmental Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

PWA Sewer Impact Fund

101

2,631,844

1,959,539 1,959,539

672,305 672,305

2,613,378 2,631,844

18,466 18,466

1,979,539

1,979,539 1,979,539

1,959,539 1,979,539

20,000 20,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

Projected Budget FY 17-18

Projected Budget FY 16-17

Projected Budget FY 18-19

Projected Budget FY 19-20

FY 15-16

EPWA Revenue Bond Funds 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The EPWA Revenue Bond Funds are utilized to account for the construction costs and improvement costs related to utility system capital improvements funded by the sale of Public Works Authority revenue bonds. In addition, the Bond Funds account for payment of principal and interest due each year on the outstanding balance of revenue bonds. At present, the Authority has two revenue bond issues outstanding with total indebtedness equaling $21,550,094.

Revenue Bond Issues Issue

Issue Amount

Principal Bal. 6/30/2014

Final Maturity

2004 Utility System Revenue Bonds

14,700,000

690,000

12/2014

2005 Utility System Refunding Revenue Bonds

40,435,000

27,120,000

4/2014

2014 Utility/Sales Tax System Refunding Revenue Bonds 2015 Utility System Refunding Revenue Bonds

10,085,094

7/1/2024

20,465,000

7/1/2024

During the last fiscal year, the City refinanced the 2004 and 2005 Utility Bonds that is reflected in the 2014 and 2015 Refunding Bonds respectfully.

102

9,999,544 9,999,544

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES 10,914,435

5,802,057 5,802,057

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

TOTAL ESTIMATED USES

3,926,718 1,651,867 6,590,585

4,435,000 1,679,797 6,716,948

10,374,544

9,426,234 9,426,234

5,642,275 5,642,275

12,000 1,000,000

9,999,544 10,374,544

10,550,727 10,914,435

264,047 338,104

375,000 375,000

Current Year Budget FY 14-15

363,708 363,708

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service: Principal Retirement Bond Interest Expense Debt Reserves TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

Revenue Bonds Fund

103

10,344,544

10,453,526 10,453,526

5,232,358 5,232,358

3,156,486 964,278 5,123,376

4,825 997,787

9,999,544 10,344,544

345,000 345,000

10,728,526

10,691,577 10,691,577

2,760,484 2,760,484

1,775,150 1,017,220 2,797,433

5,063

10,453,526 10,728,526

275,000 275,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

10,966,577

10,917,733 10,917,733

5,530,369 5,530,369

4,445,695 1,128,455 5,579,213

5,063

10,691,577 10,966,577

275,000 275,000

Projected Budget FY 16-17

11,167,733

11,165,683 11,165,683

5,575,718 5,575,718

4,588,605 984,100 5,577,768

5,063

10,917,733 11,167,733

250,000 250,000

Projected Budget FY 17-18

11,415,683

11,563,399 11,563,399

3,380,444 3,380,444

2,488,365 739,300 3,232,728

5,063

11,165,683 11,415,683

250,000 250,000

Projected Budget FY 18-19

11,813,399

11,937,537 11,937,537

3,421,076 3,421,076

2,680,235 611,640 3,296,938

5,063

11,563,399 11,813,399

250,000 250,000

Projected Budget FY 19-20

FY 15-16

Other Enterprise Funds Tab

Other Enterprise Funds- Sub-Directory Kicking Bird Golf Club- Description Kicking Bird Golf Club- Summary

104 105

YourGovShop- Description YourGovShop- Summary

106 107

Public Transportation – CityLink Description Public Transportation – CityLink Summary

108 109

KickingBird Golf Club 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION KickingBird Golf Club opened in May of 1971 making it the City of Edmond’s oldest golf facility and only municipal golf course. KickingBird has an 18-hole championship golf course, lighted driving range, full service pro shop and a restaurant that serves breakfast and lunch. Our mission is “To provide patrons with a well-manicured golf course, excellent customer service, high quality amenities and a valuable golfing experience.” We realize that our business is relational and we must provide exceptional customer service both externally and internally. Our strategic plan has been developed around our mission and if executed properly should allow us to be successful in a very competitive market place. GOALS 1. 2. 3. 4. 5.

Generate enough revenue to cover operational expenses Improve golf course condition and enhance landscaping Upgrade the physical assets of our facility Deliver exceptional external and internal customer service Develop a customer loyalty program

PERFORMANCE MEASURES Measure 1. 2.

Number of Paid Rounds Played Average Dollar per paid player

FY 13-14

FY 14-15

FY 15-16

41,252 $47.62

40,604 $49.34

42,000 $50.54

Year 3 12-16-21

Year 4 12-16-21

Year 5 12-16-21

S T A F F I N G (FT-PT-S) Current Level 9-16-21

Year 1 12-16-21

Year 2 12-16-21

104

Vehicle Maintenance Fees

Insurance Assessment

DETAIL OF TRANSFERS OUT: Fleet Lease Assessment Fee Revenue Bond Funds Administrative Support

Allocation Credit

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue

34,481 155,508 220,570 (37,165) 16,135 (5,535) 1,375 385,369

33% 120

2,563,983

1,301 688,700 690,001

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

TOTAL ESTIMATED USES

100,000 (385,369) (285,369)

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

35,722 158,665 254,805 (34,920) 15,889 (4,784) 1,300 426,677

29% 104

2,846,385

2,030 614,829 616,859

(426,677) (426,677)

1,043,384 500,925 186,290 72,250 1,802,849

690,001 2,846,385

562,256 2,563,983

932,751 469,677 158,303 27,882 1,588,613

2,115,200 3,500 37,684 2,156,384

Current Year Budget FY 14-15

1,949,371 4,640 47,716 2,001,727

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Inter-governmental Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Capital Lease Proceeds Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Golf Course Fund

105

35,722 158,665 254,805 (34,920) 15,889 (4,784) 1,000 426,377

23% 85

2,718,480

1,301 472,734 474,035

(426,377) (426,377)

1,071,024 496,600 182,444 68,000 1,818,068

690,001 2,718,480

1,983,750 5,319 39,410 2,028,479

37,297 53,213 235,505 (50,120) 17,996 (4,127) 1,300 291,064

24% 88

2,631,720

1,301 518,484 519,785

(291,064) (291,064)

1,115,036 496,900 180,435 28,500 1,820,871

1,301 474,035 2,631,720

2,115,200 3,500 37,684 2,156,384

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

38,485 155,502 236,635 18,620 1,300 450,542

15% 56

2,713,470

1,301 338,049 339,350

(450,542) (450,542)

1,133,793 546,350 180,435 63,000 1,923,578

1,301 519,785 2,713,470

2,151,200 3,500 37,684 2,192,384

Projected Budget FY 16-17

39,714 155,439 244,335 19,206 1,300 459,994

12% 43

2,568,035

1,301 263,248 264,549

(459,994) (459,994)

1,151,532 478,025 180,435 33,500 1,843,492

1,301 339,350 2,568,035

2,186,200 3,500 37,684 2,227,384

Projected Budget FY 17-18

40,984 73,922 235,235 19,701 1,300 371,142

12% 44

2,530,234

1,301 274,573 275,874

(371,142) (371,142)

1,169,258 475,525 180,435 58,000 1,883,218

1,301 264,549 2,530,234

2,223,200 3,500 37,684 2,264,384

Projected Budget FY 18-19

42,296 76,619 235,240 20,197 1,300 375,652

13% 47

2,576,559

1,301 297,585 298,886

(375,652) (375,652)

1,186,461 475,525 180,435 59,600 1,902,021

1,301 275,874 2,576,559

2,258,200 3,500 37,684 2,299,384

Projected Budget FY 19-20

FY 15-16

YourGovShop 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION YourGovShopâ&#x20AC;&#x2122;s mission is to aggregate material purchase for member cities to obtain discounted pricing. Our plan is to generate sufficient revenues through supplier rebates to cover its operational costs and generate a profit. Financial activity and results of operations will be monitored separately. Profits generated (if any) from the plan will be used to offset the expenses of the Cityâ&#x20AC;&#x2122;s Purchasing department or to expand this joint purchasing program into other areas.

2. 3.

Generate sufficient revenue to cover cost of operations. Increase awareness and participation in the program through marketing Expand our customer base annually.

S T A F F I N G (FT-PT-S)

Current Level .3

Year 1 .3

Year 2 .3

Year 3 .3

Year 4 .3

Year 5 .3

*The remaining .7 of the YourGovShop employee is accounted for in the Finance staffing levels as the Purchasing Manager.

106

Insurance Assessment

DETAIL OF TRANSFERS OUT: Administrative Support

Allocation Credit

4,680 (5) 4,675

275% 1,004

252,095

TOTAL ESTIMATED USES

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue

207,860 207,860

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

17,976 (4,675) 13,301

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

3,370 (1,064) 2,306

301% 1,099

259,360

208,546 208,546

17,754 (2,306) 15,448

29,912 1,400 34,950 66,262

207,860 259,360

194,529 252,095

29,645 289 27,602 57,536

50,000 1,500 51,500

Current Year Budget FY 14-15

56,413 1,153 57,566

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

YourGovShop Fund

107

3,370 (1,064) 2,306

277% 1,010

269,713

220,276 220,276

17,754 (2,306) 15,448

28,578 800 35,507 64,885

207,860 269,713

60,653 1,200 61,853

3,551 (582) 2,969

315% 1,149

271,776

219,218 219,218

18,167 (2,969) 15,198

31,406 1,400 34,950 67,756

220,276 271,776

50,000 1,500 51,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

3,181 3,181

311% 1,136

270,718

217,424 217,424

18,354 (3,181) 15,173

32,117 1,400 34,950 68,467

219,218 270,718

50,000 1,500 51,500

Projected Budget FY 16-17

3,247 3,247

306% 1,117

268,924

214,761 214,761

18,648 (3,247) 15,401

32,764 1,700 35,100 69,564

217,424 268,924

50,000 1,500 51,500

Projected Budget FY 17-18

3,205 3,205

303% 1,106

266,261

212,301 212,301

18,589 (3,205) 15,384

32,844 1,400 35,100 69,344

214,761 266,261

50,000 1,500 51,500

Projected Budget FY 18-19

3,214 3,214

299% 1,092

263,801

209,772 209,772

18,610 (3,214) 15,396

32,925 1,400 35,100 69,425

212,301 263,801

50,000 1,500 51,500

Projected Budget FY 19-20

FY 15-16

Public Transportation - Citylink 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The mission of Edmondâ&#x20AC;&#x2122;s public transportation service, Citylink, is to provide quality, reliable, affordable, customer-friendly transportation service to the residents of Edmond for access to employment, shopping, medical, education and social destinations. Citylink is operated by McDonald Transit and Associates through a 5-year agreement with the Edmond Public Works Authority. Citylink utilizes 11 transit buses to operate 4 local fixed routes and a door-to-door paratransit service, Monday through Saturday. It also provides 12 daily round trips between Edmond and Oklahoma City, Monday through Friday. All Citylink services are fare-free, including Expresslink and paratransit. All Citylink buses are equipped with bike racks and 2 wheel-chair tie-down and lifts. Since Citylink started in July 2009, ridership has increased more than 300% compared to the previous service. GOALS 1. 2.

Create a 3 to 5-Year Citylink Operations and Financial Plan. Continue marketing and communications with citizens, EPTC, UCO and private-partners.

Continue to seek funding for operations, capital needs and the Edmond Multimodal Transit Center.

S T A F F I N G (FT-PT-S) Current Level 1-0-0

Year 1 1-0-0

Year 2 1-0-0

Year 3 1-0-0

108

Year 4 1-0-0

Year 5 1-0-0

Allocation Credit

Allocation Credit Fleet Management Fund-addtl fleet Fleet Lease Assessment Fees Vehicle Maintenance Charges TOTAL

Insurance Assessment

DETAIL OF TRANSFERS: Administrative Support

40,447 (6,831) 65,776 130,922 230,314

83,029

TOTAL ESTIMATED USES

* LEVEL OF EMERGENCY RESERVES: Percentage of Total Revenue Number of Days of Revenue

78,233 78,233

OTHER USES: Reserve for Council Special Projects Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

1,103,000 230,314 1,333,314

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

26,390 (5,120) 406 (121) 211,164 67,749 200,000 500,468

460,770

(207,087) (207,087)

1,000,000 (500,468) 499,532

61,134 145,700 960,555 1,167,389

460,770

542,915

57,923 105,600 1,174,588 1,338,110

260,770 200,000 460,770

Current Year Budget FY 14-15

252,916 264,037 (472) 26,433 542,915

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

CITYLINK

109

26,390 (5,120) 406 (121) 211,164 67,749 200,000 500,468

473,049

44,131 44,131

1,200,000 (500,468) 699,532

58,313 120,000 950,137 1,128,450

473,049

226,136 245,894 1,019 473,049

20,374 (6,385) 448 (98) 104,137 210,000 328,476

457,037

47,275 47,275

1,200,000 (328,476) 871,524

64,447 140,700 1,076,139 1,281,286

44,131 457,037

220,136 191,770 1,000 412,906

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

20,148 469 109,343 210,000 339,960

411,906

6,269 6,269

1,250,000 (339,960) 910,040

20,273 489 114,811 210,000 345,573

411,906

14,302 14,302

1,300,000 (345,573) 954,427

68,287 130,700 1,153,044 1,352,031

411,906

66,103 135,700 1,113,874 1,315,677

220,136 191,770 411,906

Projected Budget FY 17-18

220,136 191,770 411,906

Projected Budget FY 16-17

DEPARTMENT BUDGET MOVED TO CITYLINK ENTERPRISE FUND ADOPTED JANUARY 2014

FUND BUDGET SUMMARY

20,050 506 120,551 210,000 351,107

411,906

14,884 14,884

1,350,000 (351,107) 998,893

70,130 130,700 1,195,085 1,395,915

411,906

220,136 191,770 411,906

Projected Budget FY 18-19

FY 15-16

20,075 523 126,579 210,000 357,177

411,906

6,969 6,969

1,350,000 (357,177) 992,823

71,975 130,700 1,195,085 1,397,760

411,906

220,136 191,770 411,906

Projected Budget FY 19-20

Internal Services Funds Tab

Internal Service Funds- Sub-Directory Fund Description

110-111

Tort Claims Fund – Description Tort Claims Fund – Summary

112 113

Group Insurance HR – Description Group Insurance HR – Summary

114 115

Vehicle Maintenance Fund- Description Vehicle Maintenance Fund – Summary

116 117

Administrative Support Service Fund- Description Administrative Support Service Fund- Summary

118 119

General Government- Description General Government- Summary

120 121

City Treasurer- Description City Treasurer- Summary

122 123

City Manager- Description City Manager- Summary

124 125

Central Communications- Description Central Communications- Summary

126 127

Information Technologies- Description Information Technologies- Summary

128 129

Financial Services- Description Financial Services- Summary

130 131

Human Resources- Description Human Resources- Summary

132 133

Administrative Services- Description Administrative Services- Summary

134 135

Facility Maintenance- Description Facility Maintenance- Summary

136 137

Legal Services –Description Legal Services- Summary

138 139

Engineering- Description Engineering- Summary

140 141

Marketing- Description Marketing- Summary

142 143

Public Works Administration- Description Public Works Administration- Summary

144 145

Operations Warehouse- Description Operations Warehouse- Summary

146 147

Utility Customer Service- Description Utility Customer Service- Summary

148 149

Fleet Management Fund- Description Fleet Management Fund- Summary

150 151

Field Services- Description Field Services- Summary

152 153

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -INTERNAL SERVICE FUNDSLIABILITY/TORT CLAIM FUND The Liability/Tort Claim Fund has been established to account for direct and indirect costs for the payment of judgments and settled claims relating to torts and Workersâ&#x20AC;&#x2122; Compensation. Financing is provided through billings to user departments.

EMPLOYEE GROUP INSURANCE FUND The Employee Group Insurance Fund has been established to account for the direct and indirect costs of administering a self-funded and fully insured group health insurance plan. Financing is provided by the General Fund, Public Safety Tax Funds, Edmond Public Works Authority, City employees, and interest earnings on fund investments. Costs associated with the plan include the payment of employee, dependent and retiree health, dental and vision claims, third party administrative costs, re-insurance (specific and aggregate), and insurance premium payments for catastrophic claims, COBRA administration, fully insured life, accidental death and dismemberment, long term disability insurance and Wellness Program expenses.

VEHICLE MAINTENANCE FUND The Vehicle Maintenance Fund has been established to account for expenditures necessary to maintain City vehicles.

Financing is provided through billings to user

departments. 110

THE CITY OF EDMOND, OKLAHOMA FUND DESCRIPTION -INTERNAL SERVICE FUNDS-

ADMINISTRATIVE SUPPORT SERVICES FUND The Administrative Support Services Fund has been established to allocate administrative overhead costs to user departments of the City. Financing is provided through billings to user departments based upon applicable cost accounting methods.

FLEET MANAGEMENT FUND The Fleet Management Fund has been established to accumulate resources for the replacement of vehicles and other equipment on a systematic basis.

Financing is

provided by fleet lease assessments from those funds that purchase City vehicles and equipment through the Fleet fund.

FIELD SERVICES FUND The Field Services Fund has been established to provide street maintenance, water/wastewater line maintenance and traffic control systems maintenance.

combining this workforce, it allows the employees to develop diverse skill sets. Financing is provided by the General Fund, Water and Wastewater Fund based upon applicable cost accounting methods.

111

Risk Management Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Risk Management Department has and will continue to help prevent losses for the City. If a loss does occur, Risk Management will continue to look for ways to minimize the costs. We continue to focus on the four main areas of greatest expenses for the City: workers compensation, property and subrogation, torts, and insurance. Our listed goals explain our plan of action, which provide the means to track and monitor throughout the given time frame.

1. 2. 3. 4.

Lowering Cost/Claims of Property Damage. Lowering Cost/Claims of Workerâ&#x20AC;&#x2122;s Comp. Lowering Cost/Claims of Tort Claims. Obtain Quality Insurance Coverage at Competitive Pricing.

S T A F F I N G (FT-PT-S)

Current Level 3-0-0

Year 1 3-0-0

Year 2 3-0-0

Year 3 3-0-0

112

Year 4 3-0-0

Year 5 3-0-0

5,475,898

TOTAL ESTIMATED USES

Vehicle Maintenance Fees

Fleet Lease Assessment Fee Insurance Assessment Allocation Credit

60,479 (9,755) 1,628 1,626 (578) 1,028 54,428

4,768,340 4,768,340

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

Allocation Credit

1,553,855 (54,428) 1,499,427

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

DETAIL OF TRANSFERS OUT: Administrative Support

957,000 225,000 165,000 781,145 127,570 2,533,330

970,461 405,721 88,529 666,889 (178,738) 2,206,985

63,807 (8,596) 1,677 (433) (474) 1,400 57,381

4,918,340

3,963,129 3,963,129

1,635,500 (57,381) 1,578,119

264,490 13,125

4,768,340 4,918,340

4,764,524 5,475,898

243,718 10,405

25,000 125,000 150,000

Current Year Budget FY 14-15

28,451 682,923 711,374

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges: Workers Compensation Claims Tort Claims Vehicle and Other Property Claims Insurance Premiums Other Charges TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Charges for Services Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Liability/Tort Claims Fund

113

63,807 (8,596) 1,677 (433) (474) 1,400 57,381

5,015,396

4,073,978 4,073,978

1,635,500 (57,381) 1,578,119

957,000 225,000 164,000 730,000 189,060 2,519,537

247,137 7,340

4,768,340 5,015,396

33,490 213,566 247,056

60,771 (17,767) 1,761 2,202 (487) 2,500 48,980

4,248,978

3,329,575 3,329,575

1,769,679 (48,980) 1,720,699

1,029,000 225,000 165,000 811,000 123,900 2,640,102

273,252 12,950

4,073,978 4,248,978

25,000 150,000 175,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

59,513 1,849 2,289 1,800 65,451

3,504,575

3,267,774 3,267,774

2,538,682 (65,451) 2,473,231

1,059,870 225,000 165,000 835,330 132,955 2,710,032

279,152 12,725

3,329,575 3,504,575

25,000 150,000 175,000

Projected Budget FY 16-17

60,482 1,942 2,370 1,800 66,594

3,442,774

3,204,924 3,204,924

2,603,561 (66,594) 2,536,967

1,091,666 225,000 165,000 860,390 136,241 2,774,817

284,520 12,000

3,267,774 3,442,774

25,000 150,000 175,000

Projected Budget FY 17-18

59,794 2,039 2,438 2,500 66,771

3,379,924

3,142,692 3,142,692

2,658,425 (66,771) 2,591,654

1,124,416 225,000 165,000 877,598 132,455 2,828,886

289,561 14,856

3,204,924 3,379,924

25,000 150,000 175,000

Projected Budget FY 18-19

59,870 2,141 2,507 1,800 66,318

3,317,692

3,080,372 3,080,372

2,713,385 (66,318) 2,647,067

1,158,148 225,000 165,000 895,150 135,767 2,884,387

293,322 12,000

3,142,692 3,317,692

25,000 150,000 175,000

Projected Budget FY 19-20

FY 15-16

HR/Training/Employee Group Insurance 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Human Resources Department is comprised of three divisions: Human Resources Administration, Training, and Benefits. We are dedicated to providing quality HR services to attract, develop, motivate and retain a productive and diverse workforce within a supportive work environment by:

• • • •

Providing friendly trustworthy service to all internal and external customers; Attracting and hiring through comprehensive Human Resources selection and planning; Retaining qualified employees through training and recognition programs; Providing sustainable benefit products and services responsive to and valued by employees.

GOALS

1. 2. 3. 4. 5.

Promote a high quality workforce and collaborative relationships between management and employees. Develop and provide citywide training and recognition programs to enhance personal and professional growth. Provide a competitive benefits package that enhances recruitment and retention through prudent management of resources. Provide a comprehensive wellness program to assist and promote employee well being. Review processes, making changes as needed, to improve efficiency and/or greater customer service.

S T A F F I N G (FT-PT-S)

Current Level 5-0-0

Year 1 5-0-0

Year 2 5-0-0

Year 3 5-0-0

114

Year 4 5-0-0

Year 5 5-0-0

Allocation Credit

6,488 (682) 5,806

15,002,128

7,129,752 7,129,752

6,993 (2,009) 4,984

16,692,737

6,499,884 6,499,884

(4,984) (4,984)

8,200,000 600,000 641,354 725,015 20,000 10,187,869

7,199,415 252,236 150,063 259,706 4,528 7,866,570

(5,806) (5,806)

1,500

7,129,752 16,692,737

5,563,271 15,002,128

622

40,000 9,522,985 9,562,985

Current Year Budget FY 14-15

43,999 9,394,858 9,438,857

Prior Year Actual FY 13-14

6,993 (2,009) 4,984

16,781,081

6,807,507 6,807,507

(4,984) (4,984)

8,017,000 600,000 641,354 689,236 20,000 9,968,590

1,000

7,129,752 16,781,081

51,329 9,600,000 9,651,329

8,324 (531) 7,793

16,347,507

5,912,102 5,912,102

(7,793) (7,793)

8,417,850 620,000 673,422 684,840 30,000 10,427,612

1,500

6,807,507 16,347,507

40,000 9,500,000 9,540,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

6,787 6,787

15,552,102

4,640,763 4,640,763

(6,787) (6,787)

8,838,743 640,000 707,093 687,216 30,000 10,904,552

1,500

5,912,102 15,552,102

40,000 9,600,000 9,640,000

Projected Budget FY 16-17

6,910 6,910

14,380,763

3,085,529 3,085,529

(6,910) (6,910)

9,192,292 660,000 735,376 669,156 30,000 11,288,324

1,500

4,640,763 14,380,763

40,000 9,700,000 9,740,000

Projected Budget FY 17-18

115

Projected Budget FY 18-19

6,755 6,755

12,925,529

1,292,327 1,292,327

(6,755) (6,755)

9,468,061 680,000 757,438 689,448 30,000 11,626,447

1,500

3,085,529 12,925,529

40,000 9,800,000 9,840,000

** GASB Statement 45-Other Post Employment Benefits (OPEB) per the December, 2014 Actuarial Study's assumption of 30% utilization by retirees and 50% utilization by spouses of covered retirees amounts to $2,180,240 in the 6th year we have this obligation and anticipated approximately $5.2 million in OPEB Unfunded Liability.

DETAIL OF TRANSFERS OUT: Administrative Support

TOTAL ESTIMATED USES

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges: Claims Insurance Premiums Health Clinic Other Charges Wellness Program TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

Employee Group Insurance Fund

FUND BUDGET SUMMARY

6,780 6,780

11,232,327

(747,934) (747,934)

(6,780) (6,780)

9,752,103 700,000 780,161 709,717 30,000 11,973,481

1,500

1,292,327 11,232,327

40,000 9,900,000 9,940,000

Projected Budget FY 19-20

FY 15-16

Vehicle Maintenance 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Vehicle Maintenance is an ASE Certified Blue Seal Facility. Vehicle maintenance delivers high quality, cost effective best in class trustworthy service to our customers. The department provides repair and preventative maintenance support services for the City’s approximately 480 vehicles and equipment. Employees are responsible for maintaining and repairing vehicles/equipment, ordering and installing parts, tire repair and tire replacement. The department also provides “on call” mechanic available when the shop is not open who provides emergency repair service for any type of vehicle/equipment.

1. 2. 3. 4. 5. 6. 7.

Provide unparalleled customer service to customers. Maintain the ASE Blue Seal of Excellence program for departmental technicians and facility. Diagnose, analyze and repair vehicles/equipment and/or outsource for repairs not provided in-house. Develop an alternate fuel infrastructure to provide Expand use of L.P.G. and C.N.G. for selected owned vehicles. Promote continuous improvement within the department. Evaluate all new technologies in an effort to protect the environment. Examine new technologies and training opportunities to lower departmental costs.

S T A F F I N G (FT-PT-S) Current Level Year 1 Year 2 11.35-0-0 11.35-0-0 11.35-0-0 *.65 Split with Fleet Management Fund

Year 3 11.35-0-0

116

Year 4 11.35-0-0

Year 5 11.35-0-0

Vehicle Maintenance Fees

Insurance Assessment

DETAIL OF TRANSFERS OUT: Administrative Support

TOTAL ESTIMATED USES

Allocation Credit

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

130,916 (22,382) 17,517 (5,841) 120,210

1,905,157

424,718 109,900 534,618

1,906,579 (120,210) 1,786,369

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

116,213 (13,576) 16,480 (5,183) 113,934

1,915,831

281,664 375,062 656,726

2,156,778 (113,934) 2,042,844

795,981 851,358 1,300,000 354,610 3,301,949

534,618 1,915,831

449,239 1,905,157

737,748 861,855 1,194,219 363,086 3,156,908

2,000 1,367,277 11,936 1,381,213

Current Year Budget FY 14-15

2,391 1,440,362 13,165 1,455,918

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Fuel & Lube Expense Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Interest Charges for Service Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Vehicle Maintenance Fund

117

116,213 (13,576) 16,480 (5,183) 113,934

1,568,008

73,849 (16,200) 57,649

1,973,365 (113,934) 1,859,431

761,165 891,930 1,300,000 416,695 3,369,790

534,618 1,568,008

2,554 1,024,090 6,746 1,033,390

177,597 (37,022) 26,608 (6,877) 160,306

1,347,383

249,133 35,023 284,156

2,365,040 (160,306) 2,204,734

831,037 925,926 1,100,000 410,998 3,267,961

57,649 1,347,383

2,000 1,275,284 12,450 1,289,734

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

177,735 27,072 204,807

1,581,495

231,508 8,010 239,518

2,435,779 (204,807) 2,230,972

847,807 1,005,095 1,300,000 420,047 3,572,949

284,156 1,581,495

2,000 1,282,375 12,964 1,297,339

Projected Budget FY 16-17

163,650 27,505 191,155

1,544,462

220,975 (42,791) 178,184

2,508,853 (191,155) 2,317,698

864,080 1,092,103 1,300,000 427,793 3,683,976

239,518 1,544,462

2,000 1,289,467 13,477 1,304,944

Projected Budget FY 17-18

159,275 27,872 187,147

1,490,735

217,534 (133,088) 84,446

2,584,118 (187,147) 2,396,971

879,878 1,186,940 1,300,000 436,442 3,803,260

178,184 1,490,735

2,000 1,296,559 13,992 1,312,551

Projected Budget FY 18-19

158,251 28,238 186,489

1,404,602

221,184 (165,441) 55,743

2,661,332 (186,489) 2,474,843

893,320 1,186,940 1,300,000 443,442 3,823,702

84,446 1,404,602

2,000 1,303,650 14,506 1,320,156

Projected Budget FY 19-20

FY 15-16

Administrative Support Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Administrative Support Services Fund has been established to allocate administrative overhead costs to user departments of the City. Financing is provided through billings to user departments based upon applicable cost accounting methods.

118

FUND BUDGET SUMMARY

AdminSuppSvc Fund

FY 15-16 Prior Year Actual FY 13-14

Current Year Budget FY 14-15

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

Projected Budget FY 16-17

Projected Budget FY 17-18

Projected Budget FY 18-19

Projected Budget FY 19-20

63,290 320,250 20,000 11,836 415,376

67,877 320,788 20,000 11,836 420,501

72,464 320,964 20,000 11,836 425,264

77,051 321,008 20,000 11,836 429,895

(0) 415,376

0 420,501

(0) 425,264

0 429,895

ESTIMATED RESOURCES: REVENUES: Taxes Inter-governmental Licenses & Permits Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

83,340 406,397 31,261 113,899 634,897

54,116 150,046 30,000 11,836 245,998

53,780 196,587 37,959 7,590 295,916

59,500 345,974 20,000 11,836 437,310

4,249,143 4,884,040

4,080,639 4,326,637

4,080,639 4,376,555

3,998,676 4,435,986

General Government City Treasurer City Manager Central Communications Information Technology Financial Services Human Resources City Clerk/Government Relations Facility Maintenance Legal Services Engineering Marketing Operations Central Warehouse Public Works-Administration Utility Customer Service TOTAL ESTIMATED COSTS

292,560 129,414 1,122,073 2,395,510 3,674,097 888,598 564,945 170,001 1,068,263 539,226 1,454,861 536,644 263,260 709,003 2,959,428 16,767,883

306,815 120,627 1,260,650 2,886,609 4,337,020 1,014,345 665,334 229,919 1,277,542 919,309 1,700,751 839,002 275,519 766,192 3,538,142 20,137,775

327,275 121,893 1,179,484 2,632,415 3,565,246 1,036,717 618,488 184,840 1,129,222 900,095 1,606,333 727,952 239,020 738,022 3,210,882 18,217,884

305,390 142,259 1,131,127 3,003,851 4,203,727 1,101,337 697,073 198,361 1,365,555 921,949 1,873,598 818,581 264,289 916,843 3,635,904 20,579,844

305,390 145,077 1,190,333 2,971,154 4,129,977 1,009,644 717,422 200,425 1,398,036 926,372 1,902,674 799,081 266,101 934,948 3,726,216 20,622,851

305,390 148,422 1,166,317 2,941,462 4,286,786 1,021,288 721,769 201,714 1,417,306 928,140 1,948,816 790,610 269,182 950,572 3,827,283 20,925,057

65,690 151,872 1,225,363 2,981,467 4,243,970 1,030,343 736,311 202,338 1,317,760 929,865 1,969,275 801,957 274,138 966,009 3,924,041 20,820,399

65,690 152,159 1,201,324 3,014,467 4,279,655 1,035,210 742,140 202,975 1,286,620 931,485 2,001,825 812,973 275,385 929,769 4,029,459 20,961,136

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

16,171,673 (207,192) 15,964,482

18,112,240 (267,035) 17,845,205

18,112,240 (272,235) 17,840,005

16,448,600 (304,742) 16,143,858

20,573,951 (366,476) 20,207,475

20,881,137 (376,581) 20,504,556

20,779,242 (384,107) 20,395,135

20,923,027 (391,786) 20,531,241

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

4,080,639 4,080,639

2,034,067 2,034,067

3,998,676 3,998,676

TOTAL ESTIMATED USES

4,884,040

4,326,637

4,376,555

ESTIMATED USES DIRECT COSTS BY FUNCTION:

DETAIL OF TRANSFERS OUT: Fleet Lease Assessment Fee Fleet Management Fund Insurance Assessment Allocation Credit Vehicle Maintenance Fees

61,588 168,957 (58,271) 34,918 207,192

62,821 12,500 173,147 (51,343) 69,910 267,035

62,821 12,500 173,147 (51,343) 75,110 272,235

119

(0) (0) 4,435,986

65,289 211,525 (55,222) 83,150 304,742

0 0

(0) (0)

0 0

415,376

420,501

425,264

429,895

67,876 217,450 81,150 366,476

70,590 222,157 834 83,000 376,581

73,434 226,820 853 83,000 384,107

76,416 231,498 872 83,000 391,786

General Government 2015-2016 Departmental summary

DEPARTMENTAL DESCRIPTION This department details the general, non-specific operating costs for the Administrative Support Service Departments listed on the following pages.

120

DETAIL OF TRANSFERS: Administrative Support Allocation Credit

TOTAL

19,168 (2,250) 16,918

309,478

16,918

Debt Service

Transfers

284,385

Capital Outlay

Other Services & Charges

8,175

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: General Government

19,635 (6,850) 12,785

319,600

12,785

294,765

12,050

Current Year Budget FY 14-15

19,635 (6,850) 12,785

340,060

12,785

314,297

12,978

121

40,925 (5,617) 35,308

340,698

35,308

292,890

12,500

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

34,705 34,705

340,095

34,705

292,890

12,500

Projected Budget FY 16-17

35,154 35,154

340,544

35,154

292,890

12,500

Projected Budget FY 17-18

65,690

53,190

12,500

Projected Budget FY 18-19

65,690

53,190

12,500

Projected Budget FY 19-20

FY 15-16

Treasury Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION

The Mission Statement for Treasury Services is: “To provide money management services to City departments” Treasury Services manages, invests, and analyzes the City general and operating funds, as well as the Public Works Authority and pension funds. All funds are invested in securities that comply with City-Council-approved investment policies and adhere to the laws of the State of Oklahoma. Treasury services also direct all banking transactions/accounts, coordinates merchant services, administers the two City-sponsored retirement plans, serves as staff liaison on various committees, and provides fiscal reporting and reconciliation to Financial Services.

1. 2. 3.

Improve and refine treasury management systems. Provide assistance and project coordination to the Edmond Employees’ Retirement Board, and City Finance/Audit Committee Administer and provide education of the 457 Deferred Compensation Plan and the City’s Civilian Employee Retirement Plan.

S T A F F I N G (FT-PT-S) Current Level 1-.5-0

Year 1 1-.5-0

Year 2 1-.5-0

Year 3 1-.5-0

Year 4* 1-.5-0

Year 5 1-.5-0

*Note: The City Treasurer is no longer an elected position as of June 2013, instead, it is a PT position appointed by the City Manager

122

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

26,458 (3,833) 1,631 (557) 23,699

153,113

23,699

Debt Service

Transfers

35,914

Capital Outlay

Other Services & Charges

2,326

91,174

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: City Treasurer

21,444 (2,150) 1,085 (325) 20,054

140,681

20,054

24,444

1,439

94,744

Current Year Budget FY 14-15

21,444 (2,150) 1,085 (325) 20,054

141,947

20,054

24,818

378

96,697

123

17,358 (4,247) 980 (210) 13,881

156,140

13,881

28,706

958

112,595

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

16,524 1,015 17,539

162,616

17,539

29,458

958

114,661

Projected Budget FY 16-17

17,194 1,047 18,241

166,663

18,241

30,263

958

117,201

Projected Budget FY 17-18

15,881 1,074 16,955

168,827

16,955

30,758

1,875

119,239

Projected Budget FY 18-19

15,875 1,102 16,977

169,136

16,977

31,208

958

119,993

Projected Budget FY 19-20

FY 15-16

City Manager’s Office 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The City Manager’s office has primary responsibility for both the day-to-day administration of Edmond’s city government, including all city departments and operations, and also the carrying out of City Council policies and directives.

STATEMENT OF VALUES 1.

2. 3. 4.

The City of Edmond exists only to provide SERVICES, and our internal mission of Trustworthy Service Through Continuous Improvement reflects our constant dedication to this reality. We are committed to our thoughts, words, and actions reflecting our seven core values of Customer Service, Integrity, Teamwork, Accountability, Professionalism, Communication, and Innovation. We intend to lead by example in the development of our organization to provide quality public services while balancing cost effectiveness and responsiveness. We will work to create and maintain effective partnerships with elected officials, employees, and members of our community (customers).

S T A F F I N G (FT-PT-S)

Current Level Year 1 Year 2 Year 3 Year 4 Year 5 7-0-2 7-0-2 7-0-2 7-0-2 7-0-2 7-0-2 *FT employees include the City Manager, Assistant City Manager of Administration, Assistant City Manager of Operations and support staff. Seasonal employees(S) include the Carl Reherman City Management Intern(s).

124

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

186,094 (30,457) 6,664 (2,238) 160,063

1,282,136

160,063

Debt Service

Transfers

174,547

Capital Outlay

Other Services & Charges

4,901

942,625

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: City Manager

217,833 (36,427) 6,664 (1,973) 186,097

1,446,747

186,097

216,110

14,245

1,030,295

Current Year Budget FY 14-15

217,833 (36,427) 6,664 (1,973) 186,097

1,365,581

186,097

201,147

8,029

970,308

125

231,120 (64,315) 6,656 (1,409) 172,052

1,303,179

172,052

185,540

11,810

933,777

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

231,344 6,845 238,189

1,428,522

238,189

227,850

12,875

949,608

Projected Budget FY 16-17

221,482 7,020 228,502

1,394,819

228,502

187,965

12,875

965,477

Projected Budget FY 17-18

219,452 7,169 226,621

1,451,984

226,621

228,085

15,470

981,808

Projected Budget FY 18-19

220,017 7,319 227,336

1,428,660

227,336

188,085

15,470

997,769

Projected Budget FY 19-20

FY 15-16

Public Safety Communications 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION Professionally committed to providing quality emergency communications services for the City of Edmond and surrounding areas.

2. 3. 4. 5.

Attract & retain long-term, career-minded employees. Process emergency calls within 20 seconds (ready for dispatch) and dispatch calls within 30 seconds (once calls are ready for dispatch.) Provide at least 24 hours of recurring training to each employee in the communications center. Maintain a quality rating of more than 95%. Successfully move 911, Technical and Administrative functions to the new Public Safety Center

STAFFING

Current Level Year 1 23.8-1-0 25.8-1-0 *.8 split with Emergency Management

Year 2 25.8-1-0

126

Year 3 25.8-1-0

Year 4 25.8-1-0

Year 5 25.8-1-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

366,336 (59,759) 27,729 (9,670) 324,636

2,720,146

324,636

Debt Service

Transfers

707,530

Capital Outlay

Other Services & Charges

79,909

1,608,070

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Central Communications

411,528 (57,841) 31,522 (8,300) 376,909

3,263,518

376,909

140,000

778,334

154,330

1,813,945

Current Year Budget FY 14-15

411,528 (57,841) 31,522 (8,300) 376,909

3,009,324

376,909

139,178

692,378

123,103

1,677,756

127

396,153 (92,558) 27,484 (9,150) 321,929

3,325,780

321,929

39,200

846,677

115,690

2,002,284

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

393,654 28,161 421,815

3,392,969

421,815

810,584

112,976

2,047,594

Projected Budget FY 16-17

401,988 28,796 430,784

3,372,246

430,784

771,584

84,157

2,085,721

Projected Budget FY 17-18

395,101 29,330 424,431

3,405,898

424,431

771,584

87,363

2,122,520

Projected Budget FY 18-19

396,087 29,869 425,956

3,440,423

425,956

771,584

82,865

2,160,018

Projected Budget FY 19-20

FY 15-16

Information Technology 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Information Technology (IT) department is responsible for implementing technology solutions that enable departments throughout the city to provide efficient, high quality services to the citizens of Edmond. The IT Department is comprised of three teams. These teams are Application Support, Infrastructure Support and Geographic Information Systems (GIS). The Application Support Team is responsible for server based applications such as those used by the Finance Department, Utility Customer Service and Municipal Court. The Infrastructure Support team is responsible for the hardware (servers, PCs, network switches, routers, etc.) as well as operating systems and PC applications. GIS has become an integral part of the operations of many departments by linking information to geographic locations. This has provided increased productivity and enhanced decision making. Together, these teams support 722 users and over 800 desktop computers and mobile devices combined. GOALS

3. 4.

Provide efficient, reliable access to City data and ensure the security of the Cityâ&#x20AC;&#x2122;s technology environment through research and implementation of new technology as well as proper life cycle management practices to ensure the health of existing technology. Implement major enhancements to improve the efficiency and productivity of departments throughout the city. Seek to find Enterprise Solutions encompassing stakeholders from multiple departments rather than implementing one-off solutions. Implement and support GIS projects to provide improved mapping capabilities as well as integration with other application systems. Implement policies, processes, procedures and tools in an effort to continually improve the operations of the IT department.

S T A F F I N G (FT-PT-S) Current Level 17

Year 1 17

Year 2 18

Year 3 18

128

Year 4 18

Year 5 18

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

Transfers

Debt Service

Capital Outlay

Other Services & Charges

202,999 (28,897) 1,409 11,356 (3,864) 598 183,601

3,857,698

183,601

598,630

1,310,855

286,839

1,477,774

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Information Technology

227,345 (29,029) 1,451 13,363 (3,823) 500 209,807

4,546,827

209,807

523,379

1,915,849

235,550

1,662,242

Current Year Budget FY 14-15

129

227,345 (29,029) 1,451 13,363 (3,823) 500 209,807

3,775,053

209,807

450,000

1,443,600

150,324

1,521,322

220,695 (45,194) 1,524 13,996 (2,982) 1,500 189,539

4,393,266

189,539

500,000

1,787,157

240,550

1,676,020

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

223,987 1,600 14,423 500 240,510

4,370,487

240,510

500,000

1,673,769

240,550

1,715,658

Projected Budget FY 16-17

226,187 1,680 14,823 500 243,190

4,529,976

243,190

515,000

1,759,709

260,550

1,751,527

Projected Budget FY 17-18

223,589 1,764 15,159 500 241,012

4,484,982

241,012

515,000

1,700,300

240,550

1,788,120

Projected Budget FY 18-19

221,388 1,852 15,499 500 239,239

4,518,894

239,239

500,000

1,714,197

240,550

1,824,908

Projected Budget FY 19-20

FY 15-16

Financial Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION

The Mission Statement for the Financial Services Department is: â&#x20AC;&#x153;To provide quality management of financial informationâ&#x20AC;? The Financial Service Department contains four divisions: Finance, Payroll, Purchasing and Treasury. The Finance division administers the day-to-day accounting functions, including the development of the Comprehensive Annual Financial Report (CAFR) and Audit, as well as the annual 5 Year Budget Plan. Payroll manages all employee payroll related items, including bi-weekly checks, tracking of earned vacation and sick leave benefits, and all related federal and state payroll taxes. Purchasing directs the competitive bid process for various city-wide services and products, as well as accounts payable. Treasury manages all banking transactions/accounts, as well as investments. 1. 2. 3. 4. 5.

Continue refinement and implementation of IFAS software Strengthen controls and internal policies and procedures Continuous Customer Service Improvement Automate Employee Time and Attendance Capabilities Improve and refine Treasury Management Systems

S T A F F I N G (FT-PT-S)

Current Level Year 1 Year 2 Year 3 Year 4 Year 5 7.7*-0-0 7.7*-.5-0 7.7*-.5-0 7.7*-.5-0 7.7*-.5-0 7.7*-.5-0 * Staffing level includes the Financial Services, Payroll, Treasury, and Purchasing Departments. .3 of the Purchasing Manager is accounted for in the YourGovShop budget and 1 FT & .5 PT is in Treasury.

130

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

262,983 (28,966) 5,608 (1,902) 237,723

1,126,321

237,723

Debt Service

Transfers

122,135

Capital Outlay

Other Services & Charges

16,211

750,253

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Financial Services

276,009 (45,473) 5,820 (1,711) 234,645

1,248,990

234,645

223,538

14,850

775,957

Current Year Budget FY 14-15

276,009 (45,473) 5,820 (1,711) 234,645

1,171,362

234,645

167,243

11,650

757,824

131

433,407 (67,733) 6,605 (1,401) 370,878

1,472,215

370,878

271,536

15,375

814,426

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

430,309 6,806 437,115

1,446,759

437,115

171,086

15,375

823,183

Projected Budget FY 16-17

441,862 6,160 834 448,856

1,470,144

448,856

174,807

16,275

830,206

Projected Budget FY 17-18

390,057 6,300 853 397,210

1,427,553

397,210

180,011

16,825

833,507

Projected Budget FY 18-19

391,128 6,441 872 398,441

1,433,651

398,441

184,601

14,650

835,959

Projected Budget FY 19-20

FY 15-16

Human Resources 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The Human Resources Department is comprised of three divisions: Human Resources Administration, Training, and Benefits. We are dedicated to providing quality HR services to attract, develop, motivate and retain a productive and diverse workforce within a supportive work environment by:

• • • •

GOALS

1. 2. 3. 4. 5.

S T A F F I N G (FT-PT-S)

Current Level 5-0-0

Year 1 5-0-0

Year 2 5-0-0

Year 3 5-0-0

132

Year 4 5-0-0

Year 5 5-0-0

185,459 (15,576) 4,100 (1,393) 172,590

737,535

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

172,590

Debt Service

Transfers

137,016

Capital Outlay

Other Services & Charges

19,754

408,176

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Human Resources

191,790 (10,033) 4,159 (1,192) 184,724

850,058

184,724

189,460

24,050

451,824

Current Year Budget FY 14-15

191,790 (10,033) 4,159 (1,192) 184,724

803,212

184,724

166,874

19,517

432,097

133

194,212 (27,873) 3,825 (812) 169,352

866,425

169,352

209,685

19,350

468,038

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

194,646 3,943 198,589

916,011

198,589

214,770

24,950

477,702

Projected Budget FY 16-17

196,778 4,053 200,831

922,600

200,831

214,685

19,350

487,734

Projected Budget FY 17-18

121,549 4,146 125,695

862,006

125,695

214,685

24,350

497,276

Projected Budget FY 18-19

121,056 4,240 125,296

867,436

125,296

214,685

21,350

506,105

Projected Budget FY 19-20

FY 15-16

City Clerk 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The City Clerkâ&#x20AC;&#x2122;s office will continue to provide diverse administrative services to support city departments. Internal services include city clerk responsibilities, records administration and management, and Gracelawn Cemetery lot sales, working with local Funeral Homes and families to arrange funerals and all other record management associated with operations of the Cemetery.

2. 3.

Continue working with local Funeral Homes and families to arrange burials in Gracelawn Cemetery plus accurate records management of cemetery records. Also issue invoices for monument setting services and collection of all fees associated with these services. Accurately issue, document, maintain and organize official city records. Timely issuance of occupational licenses, permits, collection of miscellaneous charges and fees, abatement and certification of nuisances, processing requests for information, coordination of legal publications and codification of ordinances

STAFFING LEVELS Current Level 2-0-0

Year 1 2-0-0

Year 2 2-0-0

Year 3 2-0-0

134

Year 4 2-0-0

Year 5 2-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

100,418 (17,063) 2,814 (947) 85,222

255,223

85,222

Debt Service

Transfers

34,500

Capital Outlay

Other Services & Charges

5,355

130,145

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: City Clerk/Government Relations

91,480 (13,962) 2,239 (666) 79,091

309,010

79,091

83,900

4,200

141,819

Current Year Budget FY 14-15

135

91,480 (13,962) 2,239 (666) 79,091

263,931

79,091

46,590

3,431

134,819

83,208 (20,328) 2,594 (639) 64,835

263,196

64,835

49,200

3,200

145,961

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

81,408 2,673 84,081

284,506

84,081

49,200

3,200

148,025

Projected Budget FY 16-17

85,442 2,746 88,188

289,902

88,188

49,200

3,200

149,314

Projected Budget FY 17-18

83,629 2,808 86,437

288,775

86,437

49,200

3,200

149,938

Projected Budget FY 18-19

83,749 2,871 86,620

289,595

86,620

49,200

3,200

150,575

Projected Budget FY 19-20

FY 15-16

Facility Maintenance 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Facility Maintenance delivers high quality, cost effective best in class trustworthy service to our customers. The department provides a clean, safe, quality working environment for City of Edmond employees and the public by maintaining, repairing, cleaning and improving City facilities. The department tracks processes and procedures through use of City works for asset management and timely response to the needs of internal and external customers. This encompasses 60 different C.O.E. divisions and over 600,000 square feet of occupied working space. The Facility Maintenance Department’s service is to ensure a safe and comfortable working environment for our customers. 1. 2. 3. 4. 5. 6. 7. 8.

Provide unparalleled customer service – meet with Department Heads Improve the performance of the technical staff with at least one job related training course per year, if possible, bring to our campus for a group type training Diagnose, analyze, and repair buildings and associated equipment and /or outsource for repairs not provided in house. Reduce COE energy costs by implementing Led lighting Reduce departmental operations & maintenance costs. Promote continuous improvement within the department. Reduce COE energy costs by implementing predictive maintenance- changing out older HVAC units with newer, efficient equipment. When possible on roof replacements, use a white color to help in reflection of heat during the summer months reducing COE energy costs.

Objectives: The Facility Maintenance Department’s objective and vision is to continuously improve facility maintenance services for the benefit of delivering “Trustworthy Service” to internal and external customers.

S T A F F I N G (FT-PT-S) Current Level 11-0-0

Year 1 11-0-0

Year 2 12-1-0

Year 3 13-1-0

136

Year 4 13-1-0

Year 5 14-1-0

200,265 274,289

Materials & Supplies

Other Services & Charges

Allocation Credit Fleet Lease Assessment Fees Fleet Management Fund Insurance Assessment Allocation Credit Vehicle Maintenance Charges

DETAIL OF TRANSFERS: Administrative Support

TOTAL

Transfers

Debt Service

267,780 (25,978) 13,848 12,839 (3,988) 9,318 273,819

1,342,082

273,819

62,931

530,779

Personal Services

Capital Outlay

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Facility Maintenance

290,254 (10,175) 14,176 12,500 28,452 (9,273) 11,750 337,684

1,615,226

337,684

15,190

437,824

191,108

633,420

Current Year Budget FY 14-15

137

290,254 (10,175) 14,176 12,500 28,452 (9,273) 16,000 341,934

1,471,156

341,934

15,190

389,713

156,908

567,411

318,595 (49,279) 14,737 60,938 (17,577) 21,000 348,414

1,713,969

348,414

561,870

149,502

654,183

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

320,624 15,327 62,386 22,000 420,337

1,818,373

420,337

579,309

148,971

669,756

Projected Budget FY 16-17

326,269 15,947 63,739 23,000 428,955

1,846,261

428,955

583,009

147,867

686,430

Projected Budget FY 17-18

326,224 16,597 64,888 23,000 430,709

1,748,469

430,709

466,655

149,367

701,738

Projected Budget FY 18-19

320,971 17,280 66,027 23,000 427,278

1,713,898

427,278

418,575

150,867

717,178

Projected Budget FY 19-20

FY 15-16

Legal Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Edmond City Attorney is appointed by the Mayor and City Council to direct the management of all legal matters for the City. The Legal Services office provides legal assistance to the Mayor and Council, the Edmond Public Works Authority and other City departments. The office also provides assistance to various committees, boards and city agencies. The City Attorney or the Assistant City Attorney represents the City in all litigation in Edmond Municipal Court, Oklahoma County District Court, Oklahoma State Court and the Federal Court System. Risk Management, a division of the City Attorneyâ&#x20AC;&#x2122;s office, handles subrogation recovery, liability, property insurance as well as other multiple lines of insurance for the City. GOALS 1. 2. 3. 4.

Provide advice and legal services for the Mayor and City Council Provide quality legal services for the City of Edmond Provide advice and training for City departments as needed Defend City of Edmond in lawsuits, and traffic and juvenile court

S T A F F I N G (FT-PT-S) Current Level 4-0-0

Year 1 4-0-0

Year 2 4-0-0

Year 3 4-0-0

138

Year 4 4-0-0

Year 5 4-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

58,441 (9,176) 22,551 (7,610) 64,206

603,432

64,206

Debt Service

Transfers

70,760

Capital Outlay

Other Services & Charges

6,063

462,404

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Legal Services

64,825 (7,993) 19,382 (6,059) 70,155

989,464

70,155

431,614

11,950

475,745

Current Year Budget FY 14-15

64,825 (7,993) 19,382 (6,059) 70,155

970,250

70,155

413,400

10,950

475,745

139

60,344 (15,063) 22,315 (6,377) 61,219

983,168

61,219

417,025

13,875

491,049

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

60,455 22,842 83,297

1,009,669

83,297

417,183

12,875

496,314

Projected Budget FY 16-17

63,974 23,336 87,310

1,015,450

87,310

417,552

13,025

497,563

Projected Budget FY 17-18

62,677 23,752 86,429

1,016,294

86,429

417,735

13,275

498,855

Projected Budget FY 18-19

62,464 24,172 86,636

1,018,121

86,636

418,132

13,375

499,978

Projected Budget FY 19-20

FY 15-16

Engineering Department 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION The Engineering Department is dedicated to effective, timely, and reliable technical service and expertise to Council, developers, contractors, City departments, staff, and citizens, as it relates to the expansion of the Cityâ&#x20AC;&#x2122;s infrastructure and the capital improvements.

2. 3.

Conduct traffic studies on Major Transportation Corridors. Improve services provided to other City departments and improve quality and efficiency of service to both internal and external customers. Continued implementation of TRAKiT Software as it relates to Engineering projects.

S T A F F I N G (FT-PT-S)

Current Level 16-0-0

Year 1 17-0-0

Year 2 17-0-0

Year 3 17-0-0

*Includes Engineering Administration and Inspections

140

Year 4 17-0-0

Year 5 17-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

Transfers

Debt Service

365,733 (51,898) 8,500 29,140 (10,409) 4,832 345,898

1,800,759

345,898

7,321

37,725

Other Services & Charges

Capital Outlay

29,271

1,380,545

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Engineering

381,500 (38,821) 8,429 13,533 (3,972) 11,000 371,669

2,072,420

371,669

71,192

52,230

1,577,329

Current Year Budget FY 14-15

141

381,500 (38,821) 8,429 13,533 (3,972) 11,000 371,669

1,978,002

371,669

64,565

40,525

1,501,243

463,428 (94,698) 8,851 16,426 (3,606) 11,000 401,401

2,274,999

401,401

89,150

42,705

1,741,743

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

461,650 9,293 16,913 11,000 498,856

2,401,530

498,856

77,350

58,555

1,766,769

Projected Budget FY 16-17

441,544 9,758 17,369 11,000 479,671

2,428,487

479,671

77,400

72,805

1,798,611

Projected Budget FY 17-18

434,504 10,245 17,752 11,000 473,501

2,442,776

473,501

77,600

64,405

1,827,270

Projected Budget FY 18-19

435,977 10,757 18,140 11,000 475,874

2,477,699

475,874

77,800

68,335

1,855,690

Projected Budget FY 19-20

FY 15-16

Marketing and Public Relations 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The Marketing/Public Relations Department has several different functions, including media relations, public information, marketing and communications, design and maintenance of the website, graphic design and television programming for the government access cablevision channel, Edmond Life TV, internal and external special event coordination. Our mission statement is: â&#x20AC;&#x153;Providing timely, accurate information through professional, creative communicationâ&#x20AC;? Our purpose is to keep our citizen/customers informed about city issues, programs, services, activities, accomplishments and plans.

GOALS 1. 2. 3. 4. 5. 6.

Produce quality printed & electronic materials to inform citizen/customers about services, programs and functions of the City of Edmond Provide programming detailing the functions of city departments and personnel and how the community benefits from them on Edmond Life TV Maintain a dynamic, interactive city web site Provide timely & accurate Media Relations Publish consistent communications via social media sites; Facebook, Twitter, LinkedIn, Pinterest and YouTube. Coordinate all internal employee events and serve as main point of contact for all external events taking place in Edmond.

S T A F F I N G (FT-PT-S) Current Level 5-0-0

Year 1 5-0-0

Year 2 5-0-0

Year 3 5-0-0

*Currently staffed with 5 of the 5 funded & approved positions.

142

Year 4 5-0-0

Year 5 5-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

TOTAL

Transfers

Debt Service

Capital Outlay

Other Services & Charges

73,753 (12,187) 2,842 (967) 63,441

600,085

63,441

33,853

206,635

13,533

282,623

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Marketing

77,948 (8,597) 2,883 (834) 71,400

910,402

71,400

40,000

393,728

34,450

370,824

Current Year Budget FY 14-15

77,948 (8,597) 2,883 (834) 71,400

799,352

71,400

25,000

309,828

22,300

370,824

143

65,019 (17,096) 3,683 (788) 50,818

869,399

50,818

40,000

363,000

35,250

380,331

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

64,668 3,804 68,472

867,553

68,472

10,000

363,000

35,250

390,831

Projected Budget FY 16-17

66,248 3,919 70,167

860,777

70,167

10,000

343,000

35,250

402,360

Projected Budget FY 17-18

66,331 4,015 70,346

872,303

70,346

10,000

343,000

35,250

413,707

Projected Budget FY 18-19

66,594 4,112 70,706

883,679

70,706

10,000

343,000

35,250

424,723

Projected Budget FY 19-20

FY 15-16

Public Works Administration 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Public Works Administration provides a call center for Public Works, handles the recording of field work and asset history, payroll, budget management, and accounts payable for Field Services, Solid Waste and Facility Maintenance, analyzes the quality of data, and facilitates accurate reporting and assistance to division heads. Also included in this Public Works division is the offices of the Public Works Director and Public Works Training Coordinator.

1. 2. 3. 4. 5. 6. 7. 8.

Improve Public Works administrative staffâ&#x20AC;&#x2122;s software and professional communication skills. Maintain cross-functional competency for all Public Works office support staff members. Improve Public Works daily, monthly and quarterly reports. Review and improve the viability of the service request/work order data collections systems as they pertain to Public Works. Revise the Public Works Administration Procedural Manual. Oversee Public Works training and Center for Municipal Excellence services. Maintain and update Public Works APWA accreditation and re-certification requirements. Maintain and ensure Public Works emergency response plans and capabilities.

S T A F F I N G (FT-PT-S)

Current Level 11-0-0

Year 1 11-0-0

Year 2 11-0-0

Year 3 11-0-0

144

Year 4 11-0-0

Year 5 11-0-0

201,447 (32,814) 7,567 (2,574) 173,626

882,629

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Insurance Assessment Allocation Credit

173,626

Debt Service

Transfers

77,823

Capital Outlay

Other Services & Charges

5,044

626,136

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Public Works Administration

256,948 (21,501) 7,607 (2,269) 240,785

1,006,977

240,785

95,250

10,385

660,557

Current Year Budget FY 14-15

256,948 (21,501) 7,607 (2,269) 240,785

978,807

240,785

90,701

9,180

638,141

145

269,924 (57,625) 9,080 (1,941) 219,438

1,136,281

219,438

96,890

8,850

811,103

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

269,224 9,364 278,588

1,213,536

278,588

96,890

10,385

827,673

Projected Budget FY 16-17

271,735 9,629 281,364

1,231,936

281,364

96,890

10,385

843,297

Projected Budget FY 17-18

267,929 9,853 277,782

1,243,791

277,782

96,890

9,660

859,459

Projected Budget FY 18-19

269,292 10,079 279,371

1,209,140

279,371

46,250

7,900

875,619

Projected Budget FY 19-20

FY 15-16

Operations Central Warehouse 2015-2016 Departmental Summary

DEPARTMENTAL

DESCRIPTION

The Warehouse mission is to provide high quality warehouse service at a competitive cost that supports the missions of Electric, Public Works, and Facility Maintenance departments with trustworthy service. The Operations Central Warehouse core services include: 1. Purchasing material following all City of Edmond Purchasing Department policies. 2. Maintaining inventory stock levels to provide uninterrupted work flow for all departments utilizing Operations Central Warehouse services. 3. Providing a record of materials received and transferred to trucks or issued to work orders. 4. Operations Central Warehouse performs regular scheduled inventory counts and audits.

GOALS 1. 2. 3.

Provide High Quality Warehouse Service Provide Responsive Customer Service Provide Proactive Employee Development

S T A F F I N G (FT-PT-S) Current Level Year 1 Year 2 3.7-0-0 3.7-0-0 3.7-0-0 *.7 split with Electric and Public Works Administration

146

Year 3 3.7-0-0

Year 4 3.7-0-0

Year 5 3.7-0-0

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Insurance Assessment Allocation Credit Vehicle Maintenance Charges

TOTAL

27,881 (3,872) 6,568 1,366 (494) 3,696 35,145

298,405

35,145

Debt Service

Transfers

13,100

Capital Outlay

Other Services & Charges

4,160

246,000

Personal Services

Materials & Supplies

FY 13-14

EXPENDITURE CLASSIFICATION

26,993 (3,406) 6,753 1,444 (407) 7,500 38,877

314,396

38,877

15,475

6,275

253,769

FY 14-15

Prior Year Current Year Actual Budget

DEPARTMENT: Operations Central Warehousing

26,993 (3,406) 6,753 1,444 (407) 8,450 39,827

278,847

39,827

12,300

4,400

222,320

FY 14-15

147

39,274 (9,439) 6,879 1,576 (352) 10,000 47,938

312,227

47,938

15,655

6,150

242,484

FY 15-16

Current Year BUDGET YEAR Actual (Est.)

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

39,133 7,008 1,650 7,500 55,291

321,392

55,291

15,840

4,775

245,486

FY 16-17

Projected Budget

39,981 7,140 1,719 7,500 56,340

325,522

56,340

15,975

4,875

248,332

FY 17-18

Projected Budget

39,345 7,275 1,778 7,500 55,898

330,036

55,898

16,475

6,565

251,098

FY 18-19

Projected Budget

39,457 7,412 1,837 7,500 56,206

331,591

56,206

16,475

5,075

253,835

FY 19-20

Projected Budget

FY 15-16

Utility Customer Services 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Utility Customer Services is comprised of five (5) customer service divisions: • Financial Services – Utility statement production, reconciliation of financial transactions and complete service order process; • Contractual Services – Establishes new service, maintain customer contracts, initiate active and inactive collections; • Customer Services – Operates inbound call center and post incoming payment transactions; • Meter Services – Monthly reading of all electric and water meters; • Utility Field Services – Completes all field orders including service initiations, disconnections, reconnections, collections, meter rereads, energy audits, and rebates; Our mission is to offer each citizen exceptional Customer Services.

GOALS

1. 2. 3.

Enhance our customer communications in all 5 service areas. Accelerate Utility Customer Services technology to maximize service. Invest in our employee improvement process to enhance organizational and individual success.

S T A F F I N G (FT-PT-S)

Current Level 42-3-0

Year 1 44-3-0

Year 2 44-3-0

Year 3 44-3-0

*Includes Utility Customer Services and Meter Services

148

Year 4 44-3-0

Year 5 44-3-0

1,217,451 (160,323) 31,263 32,750 (11,658) 16,474 1,125,957

4,085,384

TOTAL

DETAIL OF TRANSFERS: Administrative Support Allocation Credit Fleet Lease Assessment Fees Fleet Management Fund Insurance Assessment Allocation Credit Vehicle Maintenance Charges

1,125,957

Debt Service

Transfers

580,501

Other Services & Charges

Capital Outlay

196,110

2,182,816

Personal Services

Materials & Supplies

Prior Year Actual FY 13-14

EXPENDITURE CLASSIFICATION

DEPARTMENT: Utility Customer Service

1,455,088 (152,730) 32,012 34,994 (10,539) 39,160 1,397,985

4,936,127

1,397,985

10,000

736,689

282,790

2,508,663

Current Year Budget FY 14-15

149

1,455,088 (152,730) 32,012 34,994 (10,539) 39,160 1,397,985

4,608,867

1,397,985

8,865

617,850

259,450

2,324,717

1,112,560 (239,671) 33,298 35,367 (7,978) 39,650 973,226

4,609,130

973,226

685,101

289,400

2,661,403

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND: ADMIN SUPPORT SERVICES

DEPARTMENT BUDGET SUMMARY

1,107,822 34,648 36,625 40,150 1,219,245

4,945,461

1,219,245

696,810

304,470

2,724,936

Projected Budget FY 16-17

1,128,083 36,065 37,801 41,000 1,242,949

5,070,232

1,242,949

710,535

333,100

2,783,648

Projected Budget FY 17-18

1,007,820 37,553 38,796 41,000 1,125,169

5,049,210

1,125,169

726,932

353,008

2,844,101

Projected Budget FY 18-19

1,013,724 39,115 39,790 41,000 1,133,629

5,163,088

1,133,629

741,866

383,093

2,904,500

Projected Budget FY 19-20

FY 15-16

Fleet Management 2015-2016 Departmental Summary

DEPARTMENTAL DESCRIPTION Fleet Management provides administrative support in the most cost efficient manner to all City departments who operate city owned vehicles/equipment. The department manages the fleet replacement fund and establishes budget figures for each fiscal year for fuel, parts accounts, car wash expense and vehicle/equipment replacement. The department manages the bid process for new vehicle and equipment. Personnel are committed to exploring all means in which to aid departments in meeting the needs of their customers and the public sector.

GOALS: •

• • • •

Increase the awareness of city’s personnel in the need to support the preventive maintenance service program for vehicle/equipment so that safety standards are continually met, liabilities are reduced and an overall reduction in maintenance costs can be achieved. Work with city departments to obtain vehicles/equipment that will be utilized to their maximum potential and remove obsolete and under-utilized vehicles/equipment from inventory. Draft specifications that combine the needs of the division and the financial aspects of the purchase together so as to ensure the most cost effective purchase. Continue to provide a more streamlined process for the replacement of city vehicles/equipment through the use of unit expense reporting. Support and assist all departments with new programs that will help reduce the costs and support city policies.

S T A F F I N G (FT-PT-S)

Current Level Year 1 .65-0-0 .65-0-0 * Split with Vehicle Maintenance

Year 2 .65-0-0

Year 3 .65-0-0

150

Year 4 .65-0-0

Year 5 .65-0-0

Transfers Vehicle Maintenance Fees

Insurance Assessment Allocation Credit

Allocation Credit

19,790 (3,745) 1,142 (436) 510 33,045 50,306

5,662,709

TOTAL ESTIMATED USES

DETAIL OF TRANSFERS OUT: Administrative Support

2,027,041 706,004 438,748 3,629,253 6,801,046

2,876,889 (50,306) 2,826,583

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

4,088,172

1,688,246

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes: Reserve for Fire Reserve for Police Reserve for Electric Reserve for All Other Funds Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

722,569 700,776 241,859 2,255,976

72,642 423,155 154,915 896,797

20,270 (3,221) 1,338 (331) 40,000 58,056

6,828,046

1,730,931 578,068 792,193 3,376,327 6,477,520

3,795,701 (58,056) 3,737,645

61,471 7,500 98,020

6,801,046 6,828,046

5,498,714 5,662,709

56,559 753 83,424

2,000 25,000 27,000

Current Year Budget FY 14-15

17,795 37,281 108,920 163,996

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay: Fire Police Electric All Other Depts. Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

ESTIMATED RESOURCES:

Fleet Management Fund

151

20,270 (3,221) 1,338 (331) 40,000 58,056

6,865,743

(0) 2,078,547 590,322 367,285 3,896,166 6,932,320

3,375,910 (58,056) 3,317,854

3,251,277

598,043 692,924 60,000 1,760,000

56,634 2,500 81,176

6,801,046 6,865,743

19,786 44,911 64,697

40,000 54,342

15,019 (2,538) 2,459 (598)

6,988,320

(0) 2,082,071 508,439 305,754 4,038,104 6,934,368

3,223,003 (54,342) 3,168,661

770,000 585,000 1,700,228 3,222,613

61,865 7,500 98,020

6,932,320 6,988,320

21,000 35,000 56,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

40,000 56,685

14,123 2,562 -

6,990,368

6,216,277

2,093,120 (56,685) 2,036,435

640,000 422,500 1,579,412 2,810,526

63,094 7,500 98,020

6,934,368 6,990,368

21,000 35,000 56,000

Projected Budget FY 16-17

40,000 58,137

15,477 2,660 -

6,272,277

4,888,755

1,609,339 (58,137) 1,551,202

640,000 433,063 1,691,935 2,934,724

64,206 7,500 98,020

6,216,277 6,272,277

21,000 35,000 56,000

Projected Budget FY 17-18

40,000 57,493

14,751 2,742 -

4,944,755

2,856,941

1,633,807 (57,493) 1,576,314

1,380,000 443,625 1,669,664 3,664,128

65,319 7,500 98,020

4,888,755 4,944,755

21,000 35,000 56,000

Projected Budget FY 18-19

40,000 57,376

14,552 2,824 -

2,912,941

1,550,203

1,770,722 (57,376) 1,713,346

710,000 476,897 1,717,554 3,076,084

66,113 7,500 98,020

2,856,941 2,912,941

21,000 35,000 56,000

Projected Budget FY 19-20

FY 15-16

Field Services 2015-2016 Departmental Summary DEPARTMENTAL DESCRIPTION The Field Services Department has four primary areas of responsibility: streets, which includes rights-of-ways and drainage, water distribution line maintenance, wastewater collection line maintenance and traffic, which includes signals, signs, pavement markings and roadway lighting. The department will accomplish a level of performance consistent with the character and integrity of a professional organization. Although maintenance services typically occur in a reactive environment, Field Services will continue to focus on proactive planning and maintenance activities, and will actively seek out opportunities for continuous improvement. GOALS 1. Field Services will proactively maintain Edmond’s over 1,300 lane miles of streets, over 128 miles of storm water infrastructure and applicable rights-of-ways, to a safe and dependable condition, while responding to emergency situations such as snow and ice events, flooding, high winds and other weather related events, in a timely and effective manner. 2. Field Services will proactively maintain Edmond’s 99 signalized intersections, 38 school zone flashers, over 8,000 traffic signs, pavement markings and over 6,000 street/security lights, to ensure the safe travel of motorist on Edmond roads. 3. Field Services will proactively maintain Edmond’s over 449 miles of sanitary sewer collection system, including over 10,000 manholes, to ensure safe collection and delivery of wastewater to the Wastewater Treatment Plant, while minimizing sanitary sewer overflows (SSOs). 4. Field Services will proactively maintain Edmond’s over 500 miles of water distribution system, including over 4,000 hydrants, and over 27,000 service connections, to ensure the safe delivery of quality drinking water, in a cost effective manner.

S T A F F I N G (FT-PT-S)

Current Level 67-1-0

Year 1 68-1-0

Year 2 68-1-0

Year 3 68-1-0

*Includes Field Services Street, Traffic, Water Line, and Wastewater Line

152

Year 4 68-1-0

Year 5 68-1-0

Vehicle Maintenance Fees

Fleet Lease Assessment Fee Fleet Transfers - Additional Fleet Insurance Assessment

DETAIL OF TRANSFERS OUT: Administrative Support

TOTAL ESTIMATED USES

Allocation Credit

OTHER USES: Reserve for Council Special Projects Reserve for Capital Improvements Reserve for Other Restricted Purposes Unassigned (Res for Emergencies & Shortfalls*) TOTAL OTHER USES

1,804,940 (200,504) 449,586 52,600 204,633 (71,911) 341,203 2,580,547

1,192,226

789,465 789,465

8,496,937 (2,580,547) 5,916,390

TRANSFERS: Transfers In Transfers Out (See detail below) NET TRANSFERS IN (OUT)

1,955,359 (88,370) 478,117 211,058 240,541 (78,222) 378,500 3,096,983

926,465

271,904 271,904

9,727,640 (3,096,983) 6,630,657

4,527,158 1,327,554 1,430,506 7,285,218

789,465 926,465

1,051,241 1,192,226

4,126,480 1,092,353 1,100,319 6,319,152

132,000 5,000 137,000

Current Year Budget FY 14-15

130,000 8,088 2,897 140,985

Prior Year Actual FY 13-14

DIRECT COSTS BY FUNCTION: Personal Services Materials & Supplies Other Services & Charges Capital Outlay Debt Service TOTAL ESTIMATED COSTS

ESTIMATED USES

REVENUES: Intergovernmental Charges for Services Interest Miscellaneous Revenue Subtotal - Revenues OTHER RESOURCES: Debt/Loan Proceeds Restricted Prior Year Reserves Unrestricted Prior Year Reserves TOTAL ESTIMATED RESOURCES

ESTIMATED RESOURCES:

Field Services Fund

153

1,955,359 (88,370) 478,117 211,058 240,541 (78,222) 410,500 3,128,983

930,387

669,954 669,954

9,727,640 (3,128,983) 6,598,657

4,266,973 1,211,299 1,380,818 6,859,090

789,465 930,387

132,000 8,922 140,922

1,868,945 (298,892) 523,391 175,000 295,442 (84,781) 392,500 2,871,605

839,954

9,492,707 (2,871,605) 6,621,102

4,668,305 1,302,426 1,490,325 7,461,056

669,954 839,954

165,000 5,000 170,000

Current Year BUDGET YEAR Actual (Est.) FY 14-15 FY 15-16

FUND BUDGET SUMMARY

1,863,390 558,850 305,278 400,000 3,127,518

172,000

10,608,599 (3,127,518) 7,481,081

4,775,578 1,231,785 1,645,718 7,653,081

172,000

167,000 5,000 172,000

Projected Budget FY 16-17

1,897,477 585,776 314,463 408,000 3,205,716

174,000

10,922,698 (3,205,716) 7,716,982

4,857,865 1,368,667 1,664,450 7,890,982

174,000

169,000 5,000 174,000

1,894,617 613,771 322,294 415,000 3,245,682

176,000

11,085,766 (3,245,682) 7,840,084

4,946,171 1,377,574 1,692,339 8,016,084

176,000

171,000 5,000 176,000

1,883,196 643,161 329,965 419,000 3,275,322

178,000

11,200,239 (3,275,322) 7,924,917

5,013,284 1,379,215 1,710,418 8,102,917

178,000

173,000 5,000 178,000

Projected Projected Budget Projected Budget Budget FY 17-18 FY 18-19 FY 19-20

FY 15-16

Personnel Tab

Capital Outlay Tab

Emergency Management Subtotal Emergency Management 001014

General Fund - Street & Alley - Equip. General Fund - Street & Alley Subtotal General Fund 001073

Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund Parks Tax Fund

Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax Fire Public Safety Limited Tax

Sirens

Street Rehab Resurf & Reconst

Development of Carl Reherman Park Signage for Park Entrances/Bldg Lettering Mitch Park Playground Improvements Bickham-Rudkin Park Restrooms Bickham-Rudkin Park new playgrounds Splash Pads Lake Restroom/Pavilion upgrade Lake RR/Pave/Dock upgrades Lake grinder pump Stephenson Park - Resurface Basketball Court Stephenson Park - Refurbish Mitch Park - Basketball Court Resurface Neighborhood Basketball Court Hafer Park - Tot Lot Playground Hafer Playground Circle Blake Soccer Complex-Fence Imp on Danforth Blake Soccer Complex-Synthetic Turf Workout Area Trail Development Edmond 66 Master Plan MAC Architect. Services MAC Painting KB Golf Maint Bldg KB Water Tank Analysis

Tree Replacement Station #4 Retention Wall Station #3Kitchen/Bathroom Remodel Driving Simulator Replace Mobile Command Trailer Video Conferencing/Training System Children's Safety Village Maintenance Training Grounds Infrastructure Vehicle Extrication Equipment

161

Subtotal Parks Tax Fund 116

Fund

Description

250,000 25,000 250,000

30,000 125,000 60,000

25,000 25,000 1,100,000 8,000 1,513,000

30,000

275,000 50,000

15,000 1,030,000 1,045,000

50,000 50,000

FY15-16

265,000

150,000 100,000

760,000

30,000 45,000

50,000 10,000 250,000

50,000

75,000

250,000

940,000 940,000

50,000 50,000

FY16-17

Five Year Capital Outlay by Funding Source

265,000 50,000

1,560,000

200,000 10,000 400,000 450,000 50,000

200,000

250,000

705,000 705,000

50,000 50,000

FY17-18

265,000

1,600,000

600,000 400,000

100,000 500,000

950,000 950,000

50,000 50,000

FY18-19

265,000

1,200,000

600,000 300,000

300,000

950,000 950,000

50,000 50,000

FY19-20

200,000 100,000 60,000 360,000

2,101,000

Capital Improvements Fund Capital Improvements Fund Capital Improvements Fund Subtotal Capital Improvements Fund 331

2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund 2000 Capital Impr Tax Fund Subtotal 2000 Capital Impr. Tax Fund 338

ADA Improvements Downtown Parking Lot/Signage Improvements School Zone Improvements

Reconst. & Resurfacing of Streets 15th & Broadway Intersection Improvements Kelly - Danforth Intersection Improvements Covell Parkway - I-35 Interchange Covell Parkway - Next Section Intelligent Traffic Systems Covell Intersection Imp. - Bryant and Santa Fe Bus Stop Improvements I-35 Corridor Plan Study Danforth & Thomas Intersection & Roadway Capitalized Consulting Costs

162

Subtotal VAC Fund 123

Visual Art Fund

Art

300,000 10,651,000

1,600,000 450,000 700,000

5,500,000

200,000 200,000

33,000 8,600 18,000 59,600

Asset Forfeiture Fund Asset Forfeiture Fund Asset Forfeiture Fund Subtotal Asset Forfeiture Fund 115

In Car Video Systems for Supervisors Cellbrite Forensic Device for CIP Fencing at PD Training Center

14,000 16,000 18,000 48,000

1,079,000

13,000 11,000 90,000 225,000

Police Public Safety Limited Tax Police Public Safety Limited Tax Police Public Safety Limited Tax Subtotal Police Public Safety Limited Tax Fund 122

In Car Camera System Thermal Imaging Camera Automated External Defibulator Defibulator - Life Pak Mobile Computer Tablets Arial Observation Platform Medic 1 Emerg Response Unit Medic 2 Emerg Response Unit

FY15-16

ATV/Utility Veh for Lake Patrol Bomb Suit & EMC Helmet Personal Watercraft for Lake Patrol

Fund

Description

500,000 300,000 4,834,000

680,000

1,200,000

1,000,000 300,000 3,508,000

2,208,000

200,000

2,154,000

200,000

65,000 550,000

100,000 13,000 12,000 45,000

FY17-18

200,000

670,000

65,000

90,000

FY16-17

Five Year Capital Outlay by Funding Source

300,000 7,943,000

4,500,000 680,000

2,263,000 200,000

200,000

355,000

90,000

FY18-19

300,000 2,620,000

2,320,000

200,000

310,000

45,000

FY19-20

PWA Electric Utility Fund PWA Electric Utility Fund PWA Electric Utility Fund PWA Electric Utility Fund PWA Electric Utility Fund PWA Electric Utility Fund Subtotal PWA Electric Utility Fund 562

PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund PWA Water Utility Fund Subtotal PWA Water Utility Fund 563

PWA Solid Waste Utility Fund Subtotal PWA Solid Waste Utility Fund 564

PWA Wastewater Utility Fund PWA Wastewater Utility Fund Subtotal PWA Wastewater Utility Fund 565

Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility Drainage Utility

Elec Dist Construction Machinery & Tools Radio/Communication Equipment Testing Equipment Burgett Substation Substation Projects

New Meter Installs Existing Line Replacement REPLACE EXISTING PUMPS Master Plan Engineering Master Plan Construction Master Plan Property Acquisition Install New VFD's on Well Rehab Well down hole pipe replacement Well services Well pumps and motors Well House Electrical

Containers New & Replacement

Master Plan Engineering Existing line replacement

Pine Oak Easements Pine Oak STS Cedar Ridge STS Cedar Ridge STS Easements Rustling Hills Drainage Design Rustling Hills Drainage Rankin STS Design Morning Star/Crossbow ESMTS Morning Star/Crossbow STS Ramblewood Hills Design Huntwick STS Design

163

Fund

Description

30,000 663,417

8,600,000 2,500,000 11,100,000

60,000 60,000

550,000 40,000 20,007 180,000 215,000 60,000 10,440,007

75,000 9,100,000

200,000

3,413,120 6,000 150,000 12,000 220,000 3,801,120

FY15-16

60,000

6,300,000 2,700,000 9,000,000

40,000 22,007 220,000 185,000 60,000 14,462,007

200,000 1,000,000 35,000 7,200,000 5,500,000

230,000 3,419,382

2,971,382 6,000 200,000 12,000

FY16-17

Five Year Capital Outlay by Funding Source

95,000

2,900,000 2,900,000

40,000 24,007 185,000 220,000 60,000 7,864,007

200,000 1,000,000 35,000 1,100,000 5,000,000

3,530,810 6,000 150,000 12,000 250,000 3,948,810

FY17-18

124,000

600,000 25,000 50,000

1,500,000 3,200,000 4,700,000

40,000 24,007 185,000 220,000 60,000 9,364,007

200,000 1,000,000 35,000 1,200,000 6,400,000

3,591,186 6,000 150,000 12,000 260,000 4,019,186

FY18-19

25,000 30,000

20,000 250,000

50,000 1,300,000

1,900,000 3,400,000 5,300,000

40,000 24,007 185,000 220,000 60,000 9,264,007

200,000 1,000,000 35,000 100,000 7,400,000

3,652,236 6,000 150,000 12,000 270,000 4,090,236

FY19-20

Admin Support Services-Central Comm Admin Support Services-I.T. Admin Support Services-Marketing/Channel 20

Virtualization for voice & network services Computer System Equipment Audio/Visual Equipment Upgrades

Machinery & Tools Motor Vehicle Fleet Replacement

KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund KickingBird Golf Course Fund Subtotal KickingBird Golf Course Fund 570

Spray Unit Gas Carts 4x2 Electric Utility Cart Carryall 252 Replacement Large Tractor 65 Horse Small Tractor Top Dresser Trim Mower Greens Mowers

539,679 2,182,694 2,722,373

579,200

39,200 500,000 40,000

28,500

14,500 14,000

1,163,417

460,000

10,000

FY15-16

529,522 2,073,958 2,603,480

510,000

500,000 10,000

55,000 63,000

8,000

447,660

387,660

FY16-17

547,203 2,148,374 2,695,577

525,000

515,000 10,000

33,500

8,500 17,000

8,000

95,000

FY17-18

560,540 2,235,685 2,796,225

525,000

515,000 10,000

58,000 58,000

799,000

FY18-19

574,476 2,326,770 2,901,246

510,000

500,000 10,000

59,600

25,000

34,600

1,675,000

FY19-20

164

FIVE YEAR TOTAL $ 169,984,147

Total Capital Outlay $ 44,900,217 $ 37,959,529 $ 24,634,894 $ 33,359,418 $ 29,130,089

Fleet Management Fund Fleet Management Fund (All divisions) Subtotal Fleet Management Fund 653

Subtotal Admin Support Services 652

Drainage Utility Drainage Utility Drainage Utility

Taurus Dr./Craig Easements Taurus Dr./Craig Drainage Brookhaven North STS Subtotal Drainage Utility Fund 568

Fund

Description

Five Year Capital Outlay by Funding Source