Waitematā Station (Britomart) CLG Minutes 27 April 2022

City Rail Link – Britomart Community Liaison Group Meeting MINUTES AND ACTION POINTS Rā: Wā: Wāhi:

27 April 2022 4pm – 5:30pm Microsoft Teams and in person at the Chief Post Office

Attendees: CLG member Paul

Project representative Nicole Lawton (NL)

Brendan Laura

Richard Jenkins (RJ) Olivia Cookson (OC)

Ian

Andreas Schuemann (AS) Egidio Guimaraes (EG) Tania Reynolds (TR) Michelle Parish (MP)

Jason Susan Aruna Noel Jane Bruce Barry

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CRLL – CLG

John Balcombe (JB) Seth Waldrom (SW)

Title CRL Stakeholder Communications Manager CRL Principal Planner CRL Communications Coordinator CRL Project Engineer Martinus Project Manager Martinus Communications Lead Link Alliance Communications Lead Link Alliance Project Manager Link Alliance Project Engineer

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UPDATE/ACTIONS

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Welcome – Nicole Lawton

• NL welcomed attendees, introduced the meeting agenda, housekeeping • CRL project progress update - Dame Whina Cooper tunnel boring machine (TBM) has been launched for its second drive from Mt Eden Station to Aotea station, passing through Karangahape Station along the way.

- By end of year two bored tunnels will be completed.

- The focus 2023 will be tunnel and station fit out.

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Communications overview - Community Liaison Group (CLG) – Meets quarterly or more regularly as needed, minutes and presentations displayed online.

- Britomart Newsletter – General communication, updates, surveys and notifications emailed monthly and displayed online.

- Britomart Works Notifications – Official notice emailed 10 working days before disruptive works as needed and displayed online.

- Queries/complaints received – Tracked and forwarded to relevant team for response.

- Email: info@cityraillink.govt.nz - Phone: 0800 CRL TALK (275 8255) – option 1.

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Community activation – Coffee, croissants, and construction chats - Thanks to all who attended the activation on Wednesday April 13 from 7:30 – 9:30am at Takutai Sq. - It was a joint CRL Ltd, Link Alliance and Martinus event which encouraged the local community to come down and have a chat to our construction teams about upcoming works over free coffee and croissants (sourced from neighbouring business Amano).

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For more information and to subscribe to the Britomart newsletter visit https://www.cityraillink.co.nz/notifications-britomart Britomart Place works: Martinus – Egidio Guimaraes

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Key team members o Egidio (Ed) Guimaraes – Project Manager. o Tania Reynolds – Stakeholder Manager.

Easter weekend works completed inside the tunnels underneath Britomart Place o Included work on the north wall tunnel, demolishing existing platforms, remedial and cleaning work from Christmas Block of Line (BOL). o Ongoing work on the north wall tunnel until Queens Birthday weekend (June 4 – June 6 2022). o Spoke to images of machinery used.

Upcoming Britomart Place works o Outlined the works footprint and detailed information about Scene Lane surface works, including:  Excavating and exposing the tunnel roof and beams to strengthen them

CRLL – CLG

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UPDATE/ACTIONS Removing deadweight (earth), about 5 metres deep, to improve the tunnel structure Spoke to diagram of north and south tunnel walls.

Noted works will start above ground during May. While there will be some unavoidable noisy works, the team will be using the quietest machinery practicable and will keep as much noisy work during daytime as possible.

There will be night works at times – these are unavoidable as the team is only able to work inside parts of the tunnel when the rail line is closed.

The team will minimise any above-ground work at night as much as possible also. The main activity at night on Britomart Place will be a concrete pump used to pump concrete down into the tunnel. 

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Britomart detour map for weekend 14 - 15 May 2022 o Britomart Place one-way 14 - 15 May - most restrictive TMP (Traffic Management Plan) in place for the works o The work-as-usual TMP will be less restrictive and allow the two-way road access

Britomart Station works: Link Alliance – Seth Waldrom

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Upcoming works: May - November 2022 o Installation of steel and glass smokescreen inside Britomart Station  Scaffold install in 30 May to June • All deliveries during the day • Some assembly over the escalators at night  Removal of steel mesh • Day works  Installation of steel posts • Day works  Installation of glass • Day works (2/3 of the structure)

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UPDATE/ACTIONS • Night works (1/3 of the structure – including scaffold removal) Upcoming works: June 2022 – March 2023 o Britomart Station platform raising (by about 250 millimetres)  Hoarding install in June  Demolition works in the north underway in June (Stage 1a and 1b) • Day works (planned)  Demolition works in the south underway in August (Stage 2b and 2a) • Day works (planned)  Main demolition works during Christmas Block of Line 2022 (Stage 3 & 4)  New floor install from Christmas 2022 with completion around Easter 2023  Small nibs to install at the platform edges  New steel and glass balustrade install during work period  Lift alterations during work period Upcoming works: June 2022 – January 2023 o Tunnel base concrete pours from Tyler St side o Track sleeper install and concrete pours Noisy activities and remedies

Impacts Concrete pour

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Activity to occur during the day Deliveries turn around inside site compound area on Tyler St

Concrete demolition

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Activity to occur during the day Noise shrouds and enclosures

Concrete drilling

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Noise shrouds and enclosures

Cranes and lifting

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Activity to occur during the day Hoardings around site area Electric gantry cranes to minimise engine noise

Shouting

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Toolboxes (meetings) communicating onsite behaviour expectations Clear crew briefing plans Using phones to communicate

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Activity to occur during the day Deliveries turn around inside site compound

Reverse beepers/alarms

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Mitigations

Questions o Attendee: Is it possible when you are dismantling scaffolding overnight to store it inside the station until the morning and then bring it out?  SW: That is the plan. All scaffolding deliveries into the station will be done during the day, only the assembly inside the station will be occurring at night – this includes the dismantling. No intention to remove materials during the night. o Attendee: When are the concrete trucks starting? How many are we getting a day? How many hours a day?  SW: The majority of the concrete works will start in June. There will be intervals of work days and non-work days. A maximum of 10 concrete trucks per pour day, for

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UPDATE/ACTIONS

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about 3 hours, for a month to six weeks. There will then be some time in-between before the same operation occurs for the same duration during late July to August.

JB: For those involved in the mediation, there has been no real change to the plan.

The only difference to the original plan is the start date has been delayed.

Q+A - All

Attendee: Would like Martinus to provide more information around construction detail such as concrete deliveries.

TR: Further detail was provided in subsequent works notice emailed out. Noted to provide more detail in future presentations.

Attendee: Do you have security guards on at night around the Britomart area? There has been a problem with graffiti and vandalism.

MP: Yes. Link Alliance has a security team at each of the sites, including Britomart, in the past we have worked with Auckland Transport (AT) who also have security in the station itself. If you have any particular issues, you are welcomed to email me (Michelle Parish) and we can talk to AT about it.

Attendee: When your team leaves graffiti on the plastic sheets it encourages others to graffiti. Also, you have removed the toilets from the station which has caused incidents on Tyler St. MP: We agree. Graffiti should be removed faster and we will look into this on your behalf (This is an AT action) NL: The graffiti can be helped mitigated by the Link Alliance security teams. There is also 24/7 Britomart Group security around the area. The public toilets issue is a mandate that comes from Council about where toilets are and aren’t in the city. We can investigate these issues for you [ACTION].

Attendee: Do the concrete delivery trucks in and out of Tyler St reverse?

SW: We have removed the old toilet block and by the time works start there will be enough room in the site compound for the trucks to turn around. No reversing required.

Attendee: Reported struggling to get trades people to come to their apartment on Tyler Street because there are no parks available. Reports observing a security guard illegally parks their car on the street.

MP: No Link Alliance workers should be parking illegally. I will look into this for you. [ACTION - have subsequently confirmed this was not LKA vehicles] RJ: Under the new conditions that we have negotiated with those such as Endeans for these works, we must provide at least a 15-metre-long loading bay for the southern side of Tyler Street.

JB: I can confirm that this is on the draft TMP, which is currently under review. This will be installed as soon as we can.

Attendee: Where will the loading bay be on Tyler Street?

JB: It will be on the southern side of Tyler Street, opposite the glasshouse.

Attendee: When will this loading bay be put in?

RJ: It is a requirement for us to be able to do the next set of works, it will be established in a matter of weeks.

JB: Intention is to put the loading bay in May. (This has been subsequently actioned) Attendee: Expressed need for AT representative to be present at these meetings to discuss issues including parking enforcement. [ACTION] Actions Page | 5

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UPDATE/ACTIONS

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TR To provide plan for concrete works to Ian Gibson. Completed.

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CRL and LA to investigate how graffiti and security can be better mitigated and provide an update and next CLG.

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LA to investigate instances of illegal parking on Tyler Street.

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CRL to request AT representative to attend next CLG meeting.

CRLL – CLG