Fdot district six pio guide2

FDOT District

6

Construction Public Information Outreach Processes + Procedures HANDBOOK 2015

By

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Table of Contents Chapt er 1 ......................................................................................................................................5 Preparing for the Start of a New Construction Project .........................................................................5 1.1

Review the Public Information Officers Man Power Report ........................................................ 6

1.2

Review and familiarize yourself with previous important project information ........................... 6

1.3

Create project collateral documents ............................................................................................ 6

1.4

Research pertinent stakeholders for the project area (And their contact information) .............. 7

1.5

Create Stakeholder Database *Refer to Exhibit H* (Developed in Microsoft Excel) .................... 8

1.6

Merge the Elected Official Letters and send to FDOT PIO Department along with the rest of the collateral documents for approval. *Refer to Exhibit I* ............................................................... 8

1.7

Create project Community Awareness Plan/Summary *Refer to Exhibits J and K* (Please note: This is an internal document. It does not get disseminated to the public nor does it need approval from the FDOT PIO Department) ................................................................................... 9

1.8

Place the project information on the FDOT Website *Refer to FDOT District Six 2013 Website Platform Training Handbook*....................................................................................................... 9

1.9

Reach out to local stakeholders prior to performing Door-to-Door (DTD) Outreach Email the Fact Sheet to the businesses/schools/organizations located on and near the project corridor. (Do this at least three weeks prior to project start) .................................................................................. 9

1.10

Upon collateral and Elected Official Letters approval, take Elected Official Letters in person to the FDOT PIO Department ............................................................................................................ 9

1.11

While awaiting Mr. Pego’s signature, have Kathy McLendon sign one Dear Neighbor Letter, and make copies accordingly (This depends on how many City/County officials/staff and local stakeholders you will mail letters out to) ..................................................................................... 9

1.12

Pick up Elected Official Letters once Mr. Pego has signed them, place them in envelopes and place corresponding labels in order for letters to be sent out ................................................... 10

1.13

If needed and approved by FDOT Management Staff, prepare a Construction Public Meeting to inform the local community members about the project .......................................................... 10

1.14

If requested, hold coordination meeting(s) with corresponding project City/County staff (This may include a mayor, commissioner, senator, etc.) ................................................................... 10

1.15

Plan Door-to-Door Outreach with the PA/Senior Project. Then perform the DTD outreach (This must be done at least two weeks prior to project start) ............................................................ 10

Chapter 2 ............................................................................................................................................... 11 District Six Collateral Creation and Approval Process .............................................................................. 11 2.1

Review project plans and Design Outreach Documents, then identify the project scope, AKA “Work to Be Performed”............................................................................................................. 12

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

2.2

Create Project Fact Sheet (In English and in Spanish)................................................................. 12

2.3

While waiting for PA/SPE’s approval, continue working on the rest of the collaterals: ............ 12

2.4

Send all of these above forms to your Corradino District 6 PIO Project Manager ..................... 13

2.5

While waiting for your Corradino PM to sign off on the documents, use the time to merge all of the Elected Official Letters accordingly *Refer to Exhibit I* ....................................................... 13

2.6

Once your PM sends the collateral and signed QAQC Form back to you, make the needed revisions ...................................................................................................................................... 13

2.7

Send all of these collaterals to the FDOT PIO Department Staff Members:............................... 13

2.9

While waiting for collaterals to be approved by the assigned FDOT PIO staff member, create your Project Community Awareness Plan/Summary.................................................................. 13

2.10

Once Jeff Dodge advises you that your merged Elected Official Letters have been approved by Gus Pego, you may print them and take them to the FDOT PIO Office for Gus’s signature ...... 14

Chapter 3 ............................................................................................................................................... 15 District Six Project Collateral QAQC Guidelines ........................................................................................ 15 1) Fact Sheet ........................................................................................................................................... 16 2) Dear Neighbor Letter .......................................................................................................................... 17 3) Elected Official Letter ......................................................................................................................... 17 4) Press Release ...................................................................................................................................... 17 5) Web Page Content .............................................................................................................................. 18 Chapter 4 ............................................................................................................................................... 20 Ongoing Tasks and Procedures throughout Project Duration .................................................................. 20 4.1

Handling/Responding to Stakeholder Inquiries and Complaints ................................................ 21

4.2

Attend Weekly/Bi-weekly Project Progress Meetings ................................................................ 22

4.3

Ongoing Communication to Update Stakeholders on Project Activity....................................... 22

4.4

Website Maintenance ................................................................................................................. 23

4.5

Preparing Bi-weekly Project Update Reports ............................................................................. 24

4.6

Preparing Weekly Stakeholder Meeting Reports ....................................................................... 24

4.7

Preparing Bi-weekly Facebook Submissions ............................................................................... 24

4.8

Preparing Meetings with Elected Officials .................................................................................. 24

Chapter 5 ............................................................................................................................................... 25 Assistant Public Information Officer/ Specialist Tasks & Duties .............................................................. 25 5.1

Assist PIO with the creation of the Stakeholder Database ......................................................... 26

5.2

Assist PIO with stakeholder outreach mail outs/correspondence ............................................. 26

5.3

Assist PIO with translation services on an as-needed basis........................................................ 27 The Corradino Group

FDOT District Six PIO Process

Handbook 2015

5.4

Perform Door-to-Door (DTD) Outreach with PIO if extra man-power/support is needed ......... 27

5.5

Help PIO log stakeholder inquiries in the PIO Inquiry Log *Refer to Exhibit M* (Developed in Microsoft Excel) .......................................................................................................................... 27

5.6

Perform project surveys.............................................................................................................. 27

5.7

Perform any other miscellaneous tasks as-needed .................................................................... 28

Exhibits .................................................................................................................................................... 29

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Chapter 1 Preparing for the Start of a New Construction Project

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 1 Preparing for the Start of a New Construction Project (Steps and Outreach Procedures to Perform Before a Project Begins)

1.1 -

Review the Public Information Officers Man Power Report

 A PIO Man Power Report will be provided and distributed by Kathy McLendon to assign projects to all PIO’s. It serves as the guideline for time allotted to perform outreach per project. *Refer to Exhibit A*  According to timeline on the report, begin researching project information on the FDOT Profile Website (Please Note: A project may start as soon as 30 days after the Execution Date.)

•

1.2 -

Begin working on and getting project materials approved at least one month (or more, if possible) before project begins

Review and familiarize yourself with previous important project information

 Prior to starting project collateral work, review all pertinent past project information • Project plans • Design outreach documents (Email Design PIS Sandra Bello and request Design documents – Sandra.Bello@dot.state.fl.us) • Design information on the D6 FDOT website  These documents will help you become more familiar with information that will be needed to create collateral documents and help you perform proper outreach • Project scope • Project timeline and length • Potential public impacts and issues • Project and/or stakeholder history

1.3 - Create project collateral documents  *Refer to Chapter 2: Project Collateral Creation and Approval Process for complete details about the process*

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FDOT District Six PIO Process

Handbook 2015

 *Refer to the Chapter 3: Project Collateral QAQC Guidelines for a complete breakdown of what is expected for each collateral document*  Create the following documents: • • • • • •

Project Fact Sheet – In English and in Spanish *Refer to Exhibit B* Elected Official Letters -To be sent out at least 3 weeks prior to project start *Refer to Exhibit C* Dear Neighbor Letters -To be sent out at least 3 weeks prior to project start *Refer to Exhibit D* Press Release -To be sent to Jeffrey Dodge for media dissemination, about 5 days before project start (Jeffrey.Dodge@dot.state.fl.us ) *Refer to Exhibit E* Web Page Content Draft *Refer to Exhibit F* Consultant Quality Assurance/Quality Control Verification Form – This form is not really “created” by the PIS. The PIS only changes the ‘Project Name’, ‘Project Number’ and the ‘Deliverable Description’ (toward the top of the page) for every project. *Refer to Exhibit G* o Upon completion of the first draft of collaterals, the PIS signs and dates his/her section of the QAQC form o Then, he/she sends all of the collateral documents and this form to the PIO Project Manager (PM) o The PM will then review the collaterals, to ensure it meets all of the QAQC guidelines and standards. o Upon revision, the PM will sign and date his/her section of the QAQC form, and send it back to PIS, mentioning any revisions that might need to be made o The PIS will make any needed revisions, then send all of the collaterals (along with the QAQC form) to the FDOT PIO Department for final approval.

1.4 - Research pertinent stakeholders for the project area (And their contact information) • • • • • • •

County staff County commissioner(s) State Representative(s) State Senator(s) City Staff City Mayor, Commissioner(s), Councilmembers, etc.

Businesses along the corridor (Using Google Maps) o Call the businesses along or near the corridor to obtain further contact information (Alternate phone numbers, email addresses, etc.)

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FDOT District Six PIO Process

Handbook 2015

1.5 - Create Stakeholder Database *Refer to Exhibit H* (Developed in Microsoft Excel)  Elected Officials Tab • County mayor • County department directors • FHP Chief • City mayor/vice mayor • Fire and Police Chief • City Manager • City Commissioner(s) • County Commissioner(s) • State Representative • State Senator  Non-elected Tab • Other county staff members • Other City staff members (Department directors/heads)  Businesses Tab • Local businesses along or near the corridor

1.6 - Merge the Elected Official Letters and send to FDOT PIO Department along with the rest of the collateral documents for approval. *Refer to Exhibit I*

Please note: All of the collateral documents must be sent to and approved by the FDOT PIO Department at least 3weeks prior to project start date, and Elected Official Letters (in merged format) must be approved and signed by Gus Pego.

Please note: If a project costs $500,000 or less, you do not need to send out letters to the elected officials via mail outs. (And therefore do not need to merge letters or get Gus’s signature). You will simply do the following:  Have Kathy sign the letter (It will be general: it will say ‘Dear Elected or Appointed Official’ instead of being directed at an individual person)  Scan the letter and save the document  Send the letter out in a general email to all elected/appointed officials (make sure you BCC everyone’s email)  Repeat this process with the Dear Neighbor letters for the City/County staff members

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

1.7 - Create project Community Awareness Plan/Summary *Refer to Exhibits J and K*

(Please note: This is an internal document. It does not get disseminated to the public nor does it need approval from the FDOT PIO Department) • • • •

Send to Project Administrator/Senior Project Engineer for approval and signature Send to Project Manager/Assistant Resident Engineer for approval and signature Send to Resident Engineer for approval and signature Send to Kathy McLendon for final signature

1.8 -Place the project information on the FDOT Website *Refer to FDOT District Six 2013 Website Platform Training Handbook*

 After you have added and saved all of the information on the website, email Sandra Bello and advise her to please remove that same project information from the Design Section of the website • Please Note: This must be done before sending out the mail correspondence and emails to all stakeholders

1.9 - Reach out to local stakeholders prior to performing Door-to-Door (DTD) Outreach

Email the Fact Sheet to the businesses/schools/organizations located on and near the project corridor. (Do this at least three weeks prior to project start)

1.10

- Upon collateral and Elected Official Letters approval, take Elected Official Letters in person to the FDOT PIO Department

Please Note: In addition to the letters, also take a printed Fact Sheet and a printed copy of the QAQC Form Please Note: Mr. Pego only signs letters on Fridays and Mondays

• •

1.11

- While awaiting Mr. Pego’s signature, have Kathy McLendon sign one Dear Neighbor Letter, and make copies accordingly (This depends on how many City/County officials/staff and local stakeholders you will mail letters out to)

 Then, make labels for elected officials, City/County staff, and local stakeholders that you will mail letters out to

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

1.12

- Pick up Elected Official Letters once Mr. Pego has signed them, place them in envelopes and place corresponding labels in order for letters to be sent out

 Repeat this process for the Dear Neighbor Letters.

1.13

- If needed and approved by FDOT Management Staff, prepare a Construction Public Meeting to inform the local community members about the project

 Inform project team of the necessity and the timeline for the meeting  Place ad in the newspaper/FAW (Florida Administrative Weekly Ad) • Must be added at least two weeks before the meeting date  Find a venue to hold the meeting and reach out to their staff  Set a meeting date and time  Prepare and disseminate a press release with public meeting information  Prepare all necessary project documents and visual aides • Fact Sheets • Project Boards and/or graphics • Brochures • Maps • Plans

1.14

- If requested, hold coordination meeting(s) with corresponding project City/County staff (This may include a mayor, commissioner, senator, etc.)

1.15

- Plan Door-to-Door Outreach with the PA/Senior Project. Then perform the DTD outreach (This must be done at least two weeks prior to project start)

 Collect business cards for business staff you spoke with  After completing the DTD outreach, add the contact information from the business cards collected to the Stakeholder Database and the Website Database (If they weren’t already added before) *Please Note: A Pre-construction meeting will be scheduled by the PA/SPE at some point during these procedures. Make sure you attend and discuss all PIO inquiries with the team.

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Chapter 2 District Six Collateral Creation and Approval Process

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 2 District Six Project Collateral Creation and Approval Process (Refer to Project Collateral QAQC Checklist for Specific Guidelines)

2.1

- Review project plans and Design Outreach Documents, then identify the project scope, AKA “Work to Be Performed”

2.2

- Create Project Fact Sheet (In English and in Spanish)

 Developed in Microsoft Publisher • Front: Place project facts according to information obtained about the project • Back: Go on Google Maps, type in project area, screen shot the location, then save it. Copy/Paste the map onto the Fact Sheet o Send the Fact Sheet to the Project Administrator (PA)/Senior Project Engineer (SPE) for approval

2.3

- While waiting for PA/SPE’s approval, continue working on the rest of the collaterals: •

•

• • •

Dear Neighbor Letter (In English and in Spanish) - Put the corresponding information on just the first paragraph. (The rest of the paragraphs are standard template) o Developed in Microsoft Word Elected Official Letter – Put the corresponding official’s information on the address block. Put the corresponding information on just the first paragraph. (The rest of the paragraphs are standard template) o Developed in Microsoft Word Press Release - Put the corresponding information on just the first paragraph. (The rest of the paragraphs are standard template) o Developed in Microsoft Word Web Page Content Draft – This will act as the draft for all of the information you will later place on the website o Developed in Microsoft Word Revise the QAQC Form with the current project information. Print it, sign it, save as a PDF file o Developed in Microsoft Word

The Corradino Group

FDOT District Six PIO Process

2.4

Handbook 2015

- Send all of these above forms to your Corradino District 6 PIO Project Manager •

PM will review the collateral, advise you of any revisions that need to be made, then send them back to you, along with their signed version of the QAQC Form

2.5

- While waiting for your Corradino PM to sign off on the documents, use the time to merge all of the Elected Official Letters accordingly *Refer to Exhibit I*

2.6

- Once your PM sends the collateral and signed QAQC Form back to you, make the needed revisions

2.7

- Send all of these collaterals to the FDOT PIO Department Staff Members:

• • • • •

Jeffrey Dodge Ivette Ruiz-Paz Cynthia Turcios Maribel Lena Kathy McLendon

*Copy your Corradino PIO Project Manager in the email*

2.8

- The collateral documents and merged Elected Official Letters will then be reviewed by Jeff, Ivette or Cynthia. They will notify you with any revisions that must be made, and then when they are approved.

2.9

- While waiting for collaterals to be approved by the assigned FDOT PIO staff member, create your Project Community Awareness Plan/Summary

• •

If project duration is six months or longer, then write the CAP as mentioned above If project duration is less than six months, then write a Community Awareness Summary (CAS). (This is less pages and does not requires all the signatures – Just a written approval by the PA or SPE)

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

2.10

- Once Jeff Dodge advises you that your merged Elected Official Letters have been approved by Gus Pego, you may print them and take them to the FDOT PIO Office for Gus’s signature

•

Print Elected Official Letters in color (All other documents in Black and White)

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Chapter 3 District Six Project Collateral QAQC Guidelines

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 3

FDOT District 6

Project Collateral QAQC Guidelines (*Refer to Exhibit L for the full checklist*)

1) Fact Sheet Font Body - Calibri, Size 12 Titles (Blue Spaces) - Calibri, Size 13 'Overview' (Front of the Page) "The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month, Day, 20__ from limit to limit."

'Work to be Performed' (Front of the Page) List all tasks to be performed on the project. Make sure there is consistency in the ending of the verbiage (Ex: 'Reconstructing'…, 'Repaving'…, 'Upgrading'…)

'Project Schedule' (Front of the Page) Month Year - Month Year 'Affected Municipalities' (Front of the Page) City(ies) where the project will take place 'Estimated Construction Cost' (Front of the Page) If cost is in the thousands - Ex: $750,000 If cost is in the millions - Ex: $1.5 million 'Lane Closure and Detour Information' (Front of the Page) Lane closures shall occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are: • 9:00 a.m. to 3:30 p.m., weekdays and weekends • 9:00 p.m. to 5:30 a.m., Sunday through Thursday nights • 11:00 p.m. to 7:00 a.m., Friday and Saturday nights 'For more information' (Front of the Page) Always change the PA's name, in accordance with the project, along with their phone number.

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Handbook 2015

FDOT District Six PIO Process 'Project Limits' (Front of the Page) SR ___ / Main Road from *Make sure the text is centered

Limit

to

Limit

2) Dear Neighbor Letter Font - Arial, Size 12 Add 2 spaces between each sentence Add 4 lines between 'Sincerely' and 'Kathy McLendon' Four paragraphs total • Only the first paragraph changes according to the projects • The final 3 paragraphs always stay the same for every letter, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month, Day, 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in County. This project will cost an estimated $____ and will take roughly number months/years to complete.

3) Elected Official Letter Font - Arial, Size 11 Add 2 spaces between each sentence Add 4 lines between 'Sincerely' and 'Gus Pego' Add 'Enclosure' at the bottom left Four paragraphs total • Only the first paragraph changes according to the projects • The final 3 paragraphs always stay the same for every letter, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month, Day, 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in County. This project will cost an estimated $____ and will take roughly number months/years to complete.

4) Press Release Font - (Except for Headline) Times New Roman, Size 12 Headline Font - Times New Roman, Size 18 Add an 18-point space between Maribel Lena's email and the headline Add an 18-point space between the sub-headline and the body of the text Sub-Headline Font - Times New Roman, Size 12 Italics

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Five paragraphs total • Only the first paragraph changes according to the projects, and includes a list of the project scope • The final 4 paragraphs always stay the same for every press release, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month, Day, 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in City(ies). This project will cost an estimated $____ and will take roughly number months/years and includes the following: • ____________ • ____________ • ____________ *Use the same scope of work from the Fact Sheet for the bullet points*

5) Web Page Content Font Ariel, Size 12 'Project Title' Add main road and project limits Abbreviate road names (Ex: 'Ave', not 'Avenue'/'Blvd', not 'Boulevard') 'Project Limits' Add main road and project limits Do not abbreviate here… Write our full street names (Ex: 'Street', 'Terrace', etc.)

'Project Summary' Copy/Paste the Overview section of the Fact Sheet Copy/Paste the Work to be Performed section of the Fact Sheet right under the Overview Section Add the following excerpt to every project page, right under the Work to be Perfomed Section:

To do this work safely, it will be necessary to perform traffic shifts and close travel lanes at times. When needed, daytime lane closures will be from 9 a.m. to 3:30 p.m. Permanent work zones, which will reduce the number of travel lanes, will be established in stages to lessen the effects of construction. Entrances to properties will be kept open. Detours wil be used while the contractor performs work at intersections and side streets.

Lane closures shall occur only during non-peak hours on non-event days/nights/weekends.

Non-peak hours are: • 9:00 a.m. to 3:30 p.m., weekdays and weekends • 9:00 p.m. to 5:30 a.m., Sunday through Thursday nights • 11:00 p.m. to 7:00 a.m., Friday and Saturday nights 'Start Date' Month Year

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

'Completion' Month Year 'Construction Cost' If in the thousands - Ex: $750,000 If in the millions - Ex: $1.5 million

'Project Team' Write the name of the team member that pertains to each of the following positions: (Make sure to add ,P.E. after their name if they have their P.E.) • FDOT North/South-Dade Resident Engineer • FDOT North/South-Dade Assistant Resident Engineer • FDOT/CCEI Project Manager • FDOT/CCEI Project Administrator • CCEI Senior Project Engineer • Contractor • Public Information Specialist *Note: Not all positions apply to every project. *Note; Only the PIS's contact information is placed on this document, as well as the website. (See attached 'Web Page Content' Document)

Public Information Officer ______________________________________________________ Name

________________ Date

Project Manager ______________________________________________________ Name

________________ Date

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Chapter 4 Ongoing Tasks and Procedures throughout Project Duration

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 4 Ongoing Tasks and Procedures Throughout Project Duration (Work to Do and Steps to Take During the Lifespan of a Project)

4.1 •

•

•

- Handling/Responding to Stakeholder Inquiries and Complaints If an inquiry comes in via phone: (If it requires further information or requires a follow-up) o Take down the stakeholder’s information – name, phone number and email address o Let the stakeholder know that you will relay their concern to the project team and you will try to have an answer for them (or at least a turn-around response) within 24-72 hours o Once you have received an answer from the Project Administrator/Project Manager/Senior Project Engineer, call the stakeholder back with the response o If the inquiry is closed, log it in the corresponding project’s Inquiry Log (*Refer to Exhibit M*) (Developed in Microsoft Excel) and mark it as ‘RESOLVED’. (Each project file will have its own folder dedicated to Inquiry Logs) o If the inquiry requires a one-on-one meeting with the stakeholder, set it up between him/her, the pertinent project staff members and yourself. (And log it as an ‘OPEN’ inquiry until it is resolved) If an inquiry comes in via e-mail: (If it requires further information or follow-up) o Forward the concern to the Project Administrator/Project Manager/Senior Project Engineer (Depending on the nature of the inquiry, the Resident Engineer may need to be copied as well) o Work with the project staff to draft and finalize a response to send to the stakeholder o If the inquiry is closed, log it in the corresponding project’s Inquiry Log and mark it as ‘RESOLVED’ o If the inquiry requires a one-on-one meeting with the stakeholder, set it up between him/her, the pertinent project staff members and yourself. (And log it as an ‘OPEN’ inquiry until it is resolved) If a claims inquiry comes in: (This is eventually handled between the stakeholder and the contractor) o Ask the stakeholder to email you with the details of the inquiry and to attach any documentation that may assist them with the claim (invoice, bill, photos of property damage, etc.) o Send the stakeholder the Claims Letter (*Refer to Exhibit N*) to confirm receipt of their inquiry o Forward the email to the PA/PM/SPE so that they may refer it to the contractor o After that, the inquiry is handled between the stakeholder and the contractor o Log the inquiry until it gets resolved

The Corradino Group

FDOT District Six PIO Process

4.2

Handbook 2015

- Attend Weekly/Bi-weekly Project Progress Meetings

Once a project begins, the PA and/or SPE may schedule regular progress meetings that the PIS should try to attend. If several projects have Progress Meetings on the same day and time, you must prioritize which may be the most important one to attend that week. Several factors play into which meeting should be attended that week: • • •

4.3

Which project has ongoing hot issues or stakeholder inquiries that need to be addressed?

Which project has an upcoming closure/traffic shift/activity that may highly impact stakeholders?

Is there a project meeting you have not attended in a while?

- Ongoing Communication to Update Stakeholders on Project Activity

Several methods of communication may be used to inform stakeholders of project updates and important information (Create a Spanish or Creole version when needed, depending on the area): •

Weekly Project Update via E-blast (*Refer to Exhibit O*) o Gets sent out to the stakeholders on the Website Distribution List once a week (You may pick which day works best for you. Friday tends to be the most commonly picked day, however) o Explain in a few sentences what the current activities/closures/traffic shifts are on the project, along with the times of the work/closures/shifts o Must be approved by the PA/PM/SPE

•

Construction Alerts (*Refer to Exhibit P*) o Distributed to the local community members whenever a project is about to hit a major milestone (Through Email and through Door-to-Door Outreach)  Major closure that requires a detour (Make sure to add the written detour plan, along with a map visual)  Change in work time (If a project usually has daytime work and it’s about to enter into a period of nighttime work)  Major activities that will impact the community (Loss of parking, loss of access, etc.)  New traffic shift o Developed in Microsoft Publisher o Includes information on the work being performed  Date and time of activity  Length of activity The Corradino Group

FDOT District Six PIO Process

Handbook 2015

 Description of activity/closure/shift  Detour plan (if needed)  Project background information o Must be approved by  PA/PM/SPE  PIS Project Manager  FDOT PIO Department o Must be distributed at least a week before the work is performed •

Press Releases o Distributed to the media whenever a project is about to hit a major milestone (Send it to Jeff Dodge for review and dissemination)  Major closure that requires a detour (Make sure to add the written detour plan, along with a map visual)  Change in work time (If a project usually has daytime work and it’s about to enter into a period of nighttime work)  Major activities that will impact the community (Loss of parking, loss of access, etc.)  New traffic shift o Distributed to the media whenever there is an emergency or an unforeseen incident on a project and should include  What happened  Which area of the project it will affect  Include a closure and detour plan if it pertains to the incident  Give an estimated time for when things will get back on track  Explain whether City/County Police are onsite assisting with the incident and with traffic flow o Developed in Microsoft Word o If press release pertains to a milestone: Must be sent out three to five days prior to the work is performed o If the press release pertains to an emergency/unforeseen incident: as soon as possible upon hearing about the incident o Must be approved by Jeff Dodge

4.4

- Website Maintenance

The corresponding webpage of a project should be updated every couple of weeks with new information throughout the lifespan of a project: • • • •

Lane closure updates/changes Project Start Date/End Date revisions Weekly E-blasts to stakeholders Construction alerts The Corradino Group

FDOT District Six PIO Process

• •

Handbook 2015

Project photos Fact sheets and other pertinent documents

After a project ends, place *Project ended in (Month) (Year)* at the bottom of the page. Leave it up for about a month after the project has ended, then take down the entire project page.

4.5 • • •

4.6 • •

4.7 • • • •

4.8

- Preparing Bi-weekly Project Update Reports (*Refer to Exhibit Q*) Due every other Wednesday to Kathy McLendon (Copy the FDOT PIO Department Staff) The PIS calls each PA/Pm/SPE to gather the latest information and activities on each project Includes a description of current and upcoming work on each project and a description of any project stakeholder issues

- Preparing Weekly Stakeholder Meeting Reports (*Refer to Exhibit R*)

Due every Wednesday to Kathy McLendon (Copy Mario Cabrera) Includes a description of all planned stakeholder meetings for Monday through Friday of the following week

- Preparing Bi-weekly Facebook Submissions (*Refer to Exhibit S*) Due every other Wednesday to Ivette Ruiz-Paz (Copy the FDOT PIO Department Staff) Include a photo of the contractor performing pertinent activity on the project Include a caption for the attached photo Include the link to the project FDOT webpage

- Preparing Meetings with Elected Officials

In addition to potentially holding meetings with elected officials prior to the start of a project, meetings should also be held prior to a major milestone. Not every mayor/commissioner may want to meet prior to major milestones, but it is important to at least reach out to them as a courtesy and ask if they’d like to meet to discuss the activities and potential impacts. Meeting summaries are required for these meetings as well. (*Refer to Exhibit T*)

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 5 Assistant Public Information Officer/ Specialist Tasks & Duties

The Corradino Group

Handbook 2015

FDOT District Six PIO Process

Chapter 5 Assistant Public Information Officer/Specialist Tasks & Duties (Responsibilities prior to and during the lifespan of projects, and various miscellaneous duties)

5.1

- Assist PIO with the creation of the Stakeholder Database

 The Assistant PIO will help the PIO create a database of all of the pertinent community members located within the vicinity of their project, on an as-needed basis.  The stakeholder database will include the name, title, municipality (if it relates to an elected official or city/county staff member), and general contact information (phone number, address and email address) for the following stakeholders (and in this order): *Refer to Exhibit H1 and H2* (Developed in Microsoft Excel)  Elected Officials Tab • County mayor • County department directors • FHP Chief • City mayor/vice mayor • Fire and Police Chief • City Manager • City Commissioner(s) • County Commissioner(s) • State Representative • State Senator  Non-elected Tab • Other county staff members • Other City staff members (Department directors/heads)  Businesses Tab • Local businesses along or near the corridor

5.2

- Assist PIO with stakeholder outreach mail outs/correspondence

 Help the PIO with the printing of any project materials or collaterals that will be sent out to stakeholders The Corradino Group

Handbook 2015

FDOT District Six PIO Process

 Create mail out correspondence labels to be placed on the envelopes for letters and fact sheets that will be sent out to stakeholders  Help the PIO fold letters and facts sheets, then place them into their corresponding envelope(s)

5.3

- Assist PIO with translation services on an as-needed basis

 Help the PIO translate documents from English to Spanish • Fact Sheet *Refer to Exhibit U* (Developed in Microsoft Publisher) • Dear Neighbor letter *Refer to Exhibit V* (Developed in Microsoft Word) • Miscellaneous correspondence and documents

5.4

- Perform Door-to-Door (DTD) Outreach with PIO if extra man-power/support is needed

 If the corridor that the PIO is to perform DTD outreach at is longer than usual, or if the PIO simply does not have enough project team members attending the DTD, the PIO may request assistance from the assistant to complete the outreach  Make sure to collect business cards from the stakeholders along the project corridor  After the DTD outreach is completed, add the new contacts into the stakeholder database

5.5

- Help PIO log stakeholder inquiries in the PIO Inquiry Log *Refer to Exhibit M* (Developed in Microsoft Excel)  When a stakeholder calls with a question, complaint or general concern about a project, record the inquiry in the Inquiry Log that pertains to that particular project being inquired about (Each project file will have its own folder dedicated to Inquiry Logs)

5.6

- Perform project surveys

 The assistant may be tasked with performing project surveys during on-going projects, or after a project is completed (Survey documents to be provided by Kathy McLendon) • Go out into the community where a project is being done or has been completed and ask the local community members how their experience with the project is going or was • Take feedback and comments from the community members

The Corradino Group

FDOT District Six PIO Process

5.7     

Handbook 2015

- Perform any other miscellaneous tasks as-needed Assist with marketing materials File and/or organize documents Assist with social media Help create video or photo documents needed for marketing Research pertinent information of potential targeted work

The Corradino Group

FDOT District Six PIO Process

Handbook 2015

Exhibits

The Corradino Group

Exhibit A 11/7/2014 2:41 pm

[4.1.18] Public Information Officers - Manpower

Period between NTP and Construction Start Date Period between Construction Start and Completion Date

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.

2014 Cont

Lead Proj

Lead Project Description

Public Information Officer:

Project Admin

Letting Date

Execution Date

NTP Date

Sep 29, 14

Nov 3, 14

Acq-tion Time

Start Date

Start Mandat

Compl.

Date

Timeline Period

436357-1

SR 997/KROME AVE from SW 297 ST to SW 8 ST - FAST TRACK - TRAFFIC Rodriguez OPSR.IMPROVEMENT Sep 11, 14

15

Nov 18, 14

Jan 26, 15

PostLet

T6377

429162-1

SR 90/US-41/TAMIAMI TRAIL from L-31N CANAL to 0.5 MILE WEST OF Esmailzadeh KROME AVE F. - RESURFACING Oct 29, 14

15

Feb 1, 15

May 11, 15

PostLet

T6220

249614-3

SR 997/KROME AVE from KENDALL DR (SW 88 ST) to NORTH OF SW 8 ST - ADD LANES & RECONSTRUCT Dec 03, 14 Jan 01, 00

25

Feb 26, 15

Apr 5, 18

Sched

E6J21

435842-1

SR 997/KROME AVE - VARIOUS LOCATIONS from MP 3.827 to MP 17.341 Versaggi - AUDIBLE V. - SIGNING/PAVEMENT Feb 26, 15 MARKINGS

15

May 12, 15

Oct 8, 15

T6393

249615-8

SR 997/KROME AVENUE from MP 8.151 to MP 10.935 - ADD LANES & RECONSTRUCT

30

May 26, 15

Jul 13, 17

E6I90

434930-1

SR 997/KROME AVENUE from N OF SW 168 STREET to S OF SW 136Esmailzadeh STREET - MAINTENANCE F. Mar RESURFACING 26, 15 (FLEX)

15

Jun 29, 15

Oct 31, 15

Sched

T6394

249615-7

SR 997/KROME AVENUE from MP 5.122 to MP 8.151 - ADD LANES & RECONSTRUCT

Jul 28, 15

Oct 4, 17

Tentat

T6396

249615-2

SR 997/KROME AVE from MP 1.145 N OF SW 8 ST to MP 2.754 - ADD LANES & RECONSTRUCTMay 20, 15

Aug 18, 15

Oct 25, 17

Tentat

T6395

249615-5

SR 997/KROME AVENUE from MP 10.935 to MP 14.184/OKEECHOBEE RD. - ADD LANES & RECONSTRUCT Dec 02, 15

Mar 31, 16

Jul 18, 18

Tentat

E6I98

434930-6

SR 997/KROME AVE from N OF SW 256 ST to S OF SW 216 ST - RESURFACING Esmailzadeh F.

Mar 31, 16

249614-7

SR 997/KROME AVE from SW 136 ST to KENDALL DR - ADD LANES & RECONSTRUCT

Mar 30, 16

Public Information Officer:

Feb 25, 15

Apr 29, 15 Jan 01, 00

15

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Sched

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Sched

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Sched Tentat

120

Oct 13, 14

Jun 3, 16

Constr

SR 7/NW 7 AVE from NW 8 ST to NW 36 ST - FLEXIBLE PAVEMENT RECONSTRUCT.

Jan 28, 15

30

May 18, 15

Jul 5, 17

E6I89

431178-1

SR 934/NW 79 ST from E 5 AVE to 2800 BLOCK - RESURFACING

Oct 30, 14

120

May 18, 15

T6376

430817-1

SR 7/NW 7 AVE from NW 36 ST to N OF NW 78 ST - RESURFACING

Feb 25, 15

30

Jun 15, 15

T6374

431180-1

Johnson C. SR 934/79 ST CSWY from N BAYSHORE DR to BAY DR WEST - RESURFACING

Mar 25, 15

60

E6J42

427452-2

N. Dade Pr. Adm 1 .

SR 934/NW/NE 79 ST from NW 14 AVE to N BAYSHORE DRIVE - LANDSCAPING

May 26, 16

Enogieru S.

Apr 30, 14

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Jun 05, 14

Jul 3, 14

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Sched

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Dec 23, 15

PostLet

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Aug 12, 16

Sched

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Aug 12, 15

Mar 8, 16

Sched

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Aug 29, 16

Feb 4, 19

Tentat

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Fernandez Liz

PORT OF MIAMI TUNNEL from WATSON ISLE/I-395 to DODGE ISLE -Dusseault NEW ROAD S. CONSTRUCTION Mar 05, 07

Oct 15, 09

Oct 15, 09

Oct 15, 09

May 16, 14

Constr

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Nov 30, 09

Dec 11, 15

Constr

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Jun 11, 12

Mar 22, 16

Constr

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Gonzalez Oscar

E6F61

249581-1

SR 836/SR 826 from NW 87 AVE to NW 57 AVE - (PALMETTO SECTION Chin 5) F. - INTERCHANGE - ADD AugLANES 31, 09

Nov 03, 09

Nov 13, 09

T6127

251185-1

Perez N. NW 25 ST from NW 87 AVE to SR 826 - ADD LANES & RECONSTRUCT

Sep 07, 11

Oct 19, 11

Nov 16, 11

Dec 05, 12

60

Leslie Heather

T6290

249911-1

SR 907/ALTON RD from 5TH ST to MICHIGAN AVE - FLEXIBLE PAVEMENT Tamayo RECONSTRUCT. E.

Jan 24, 13

Feb 28, 13

Apr 1, 13

Yes

Aug 16, 15

Constr

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T6294

250236-3

Tamayo E. - INTERSECTION FebIMPROVEMENT 06, 13 Mar 14, 13 SR A1A/COLLINS AVE. from 5 ST to LINCOLN RD - MULTIPLE INTERSECTIONS

Apr 11, 13

Jun 3, 13

Yes

Nov 21, 14

Constr

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E6I42

417740-6

Avery D. Apr 30, 13 DISTRICTWIDE ITS EQUIPMENT REPLACEMENT - PHASE 92 - ITS COMMUNICATION SYSTEM

Sep 21, 14

Constr

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T6322

427505-2

Versaggi V. Sep 25, 13 Oct 29, 13 SR A1A/COLLINS AVE./ from INDIAN CREEK DRIVE to DRAINAGE ALONG 43 STREET - DRAINAGE IMPROVEMENTS

Feb 13, 15

Constr

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E6I85

417740-7

DISTRICTWIDE ITS EQUIPMENT REPLACEMENT - PHASE 92 - ITS COMMUNICATION Avery D. SYSTEM Mar 27, 14

T6351

429043-1

Mojarena M. SR A1A/COLLINS AVE from 67 ST to 69 ST - INTERSECTION IMPROVEMENT

Feb 05, 14

Mar 12, 14

May 9, 14

120

Sep 8, 14

Mar 6, 15

Constr

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E6H94

429137-2

Rodriguez R. SR 922/NE 96 ST from W BROADVIEW DR to E OF E BAY HARBOR DR - RESURFACING

Jun 12, 14

Jul 24, 14

Aug 21, 14

150

Jan 18, 15

Jul 16, 15

PostLet

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Jul 12, 12

Aug 9, 12

30

Sep 17, 12

Feb 10, 15

Constr

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15

Sep 28, 12

Dec 16, 14

Constr

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Oct 1, 12

Feb 27, 15

Constr

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Public Information Officer:

.

Brown Jason

425598-1

Public Information Officer:

.

.

Oct 1, 16

T6347

Public Information Officer:

.

.

Dec 14, 18

427452-1

251156-3

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Jul 4, 16

T6328

E6F67

2017

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c

.

Aug 17, 16

SR 934/NW/NE 79 ST from NW 14 AVE to NORTH BAYSHORE DR - RESURFACING Alfaro J.

Public Information Officer:

2016

Alvarez Fiorella

E6J30

T6388

2015

Jun 20, 13

Aug 19, 13 Nov 27, 13

May 5, 14

Yes

Jun 15, 14

PostLet

Mesa Cari

T6278

249941-1

O. SR 823/NW 57 AVE/RED RD from W 46 ST to W 54 ST - ADD LANES &Larrazabal RECONSTRUCT

May 23, 12

E6H82

429536-1

deRiel L. DISTRICTWIDE (ADA) PUSHBUTTON - CONSTRUCTION - SIDEWALK

Jun 28, 12

Aug 14, 12

Sep 14, 12

T6281

249941-5

SR 823/NW 57 AVE/RED RD from W 25 ST to W 46 ST - ADD LANES &Larrazabal RECONSTRUCT O.

Apr 25, 12

May 31, 12

Sep 19, 12

T6283

429159-1

SR 25/NW 36 ST from NW 15 AVE to NW 7AVE - RESURFACING

Jun 19, 13

Jul 22, 13

Aug 19, 13

120

Dec 2, 13

Nov 19, 14

Constr

.

T6321

429146-1

SR 916/NW 135 ST from SR 9/NW27 AV to NW 8 AV - RESURFACINGVersaggi V.

Aug 28, 13

Sep 26, 13

Oct 24, 13

120

Feb 21, 14

Nov 5, 14

Constr

.

E6H21

250071-2

Mederos R. SR 826/PALMETTO EXPY from NW 62 AVE to NW 42 AVE - LANDSCAPING

Nov 21, 13

Jan 09, 14

Feb 6, 14

15

Mar 8, 14

Nov 13, 14

Constr

E6I15

250140-2

SR 826/PALMETTO EXWY from SR 5/US-1 INTERCHANGE to SUNSET Mederos DR - LANDSCAPING R.

Jan 30, 14

Mar 07, 14

Apr 4, 14

15

Apr 19, 14

Sep 19, 14

Constr

E6I88

405610-5

DISTRICTWIDE PUSHBUTTON - LANDSCAPING

Mar 24, 14

Apr 18, 14

Feb 24, 14

15

Apr 25, 14

Apr 25, 18

Constr

Rodriguez R.

Mederos R.

Yes

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Exhibit A 2014 Project Admin

Cont

Lead Proj

Lead Project Description

T6364

428054-1

SR 7/NW 7 AVE from NW 117 ST to NW 131 ST - TRAFFIC OPS IMPROVEMENT Caicedo I.

E6I12

431951-1

E6H38

428773-1

T6327

430805-1

E6I13

Letting Date

Execution Date

NTP Date

Sep 25, 13

Nov 04, 13

Dec 18, 13

Acq-tion Time

Start Date

Start Mandat

Compl.

Date

Timeline Period

120

May 26, 14

Dec 7, 14

Constr

SR 826/PALMETTO EXWY @ OKEECHOBEE RD/SOUTH RIVER DR -Rodriguez SB ENTRANCE RAMP - INTERSECTION IMPROVEMENT R. Nov 21, 13 Jan 09, 14 Feb 6, 14 SR 932/NW 103 ST OVER CSX RAILROAD - BRIDGE - PAINTING

15

Jun 2, 14

Nov 12, 14

Constr

Mar 28, 13

May 13, 13

Jun 11, 13

15

Jul 1, 14

Nov 30, 14

PostLet

SR 860/MIAMI GARDENS DR from NE 5 AVE to NE 15 AVE - RESURFACING Enogieru S.

Mar 26, 14

Apr 28, 14

May 28, 14

30

Aug 4, 14

May 10, 15

Constr

429536-2

DISTRICTWIDE (ADA) PUSHBUTTON - PEDESTRIAN SAFETY IMPROVEMENT deRiel L.

May 29, 14

Jul 02, 14

Jul 31, 14

15

Aug 15, 14

Oct 2, 16

PostLet

Rodriguez R.

2015

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T6360

422612-2

SR 9/NW 27 AVE @ NORTH RIVER DR - INTERSECTION IMPROVEMENT Versaggi V.

Feb 05, 14

Mar 10, 14

Apr 7, 14

180

Oct 4, 14

Jan 31, 15

Constr

431171-1

SR 916/NW 135 ST from NW 57 AVE to NW 47 AVE - MAINTENANCE RESURFACING Gonzalez S. (FLEX)

Jul 31, 14

Aug 28, 14

Sep 26, 14

15

Oct 11, 14

Dec 19, 14

Constr

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T6344

249941-4

SR 823/NW 57 AVE/RED RD from N OF W 65 ST to W 84 ST/NW 138 ST Gonzalez - ADD LANES S. & RECONSTRUCT Jun 25, 14

Aug 05, 14

Sep 3, 14

60

Nov 2, 14

Jan 15, 17

PostLet

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E6I78

430816-1

SR 933/NW 12 AVE from NW 29 TER to NW 40 ST - RESURFACING Perigny H.

Jul 31, 14

Sep 17, 14

Oct 16, 14

15

Nov 3, 14

Mar 22, 15

Constr

T6355

429021-1

SR 5/US-1/@ SW 27 AVE - INTERSECTION IMPROVEMENT - SAFETY Fabian PROJECT J.

May 21, 14

Jun 25, 14

Aug 11, 14

140

Dec 29, 14

Jun 6, 15

T6341

429190-1

SR 5/BISCAYNE BLVD from NE 121 ST to NE 151 ST - RESURFACINGMojarena M.

Jun 18, 14

Jul 22, 14

Aug 19, 14

100

Jan 5, 15

E6I77

249941-7

SR 823/NW 57 AVE from NW 202 ST/HONEY HILL to TURNPIKE SB EXIT Schumann RAMP -E.SIDEWALK

Aug 28, 14

Oct 03, 14

Oct 31, 14

60

T6345

249941-6

SR 823/NW 57 AVE from W 53 ST to N OF W 65 ST - ADD LANES & RECONSTRUCT Gonzalez S.

Jun 25, 14

Jul 31, 14

Aug 28, 14

60

T6369

430819-1

SR 909/W DIXIE HWY from NE 151 ST to NE 163 ST - RESURFACINGRodriguez R.

Oct 29, 14

T6333

429345-2

SR 969/NW 72 AVE @ NW 74 ST - INTERSECTION IMPROVEMENT Rodriguez R.

Oct 29, 14

T6370

429137-1

SR 922/NE 125 ST from W OF NE 7 AVE to W OF BISCAYNE BLVD - RESURFACING Rodriguez R.

Aug 27, 14

E6I87

429344-1

SR 915/NE 6 AV from BISCAYNE BLVD to NE 110 TERRACE - MAINTENANCE ND PO1 ARESURFACING .

(FLEX) Oct 30, 14

15

Feb 2, 15

E6I83

430814-1

SR 934/W 21 ST (NW 74 ST) from W 4 AVE (NW 57 AV) to PALM AVE Rodriguez - RESURFACING R. - RIDE ONLY Nov 20, 14

15

E6J00

435407-1

SR 968/FLAGLER ST from SW 72 AVE to SW 27 AVE - LANDSCAPINGRivera E.

15

E6I81

433059-1

SR 5/BISCAYNE BLVD from NE 13 ST to NE 78 ST - PED CROSSWALK Schumann - PEDESTRIAN E. SAFETY Jan IMPROVEMENT 29, 15

E6I75

431179-1

Fundora J. SR 944/HIALEAH DR/NW 54 ST from E 10 AVE/NW 39 AVE to NW 7 AVE - RESURFACING

Nov 20, 14

E6J40

435900-1

SD PO1 A. SR 5/US-1/BISCAYNE BLVD @ NE 38 ST - TRAFFIC OPS IMPROVEMENT

Jan 29, 15

90

Public Information Officer:

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PostLet

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Sep 11, 15

PostLet

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Jan 5, 15

Jun 13, 15

PostLet

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Jan 5, 15

Jan 13, 17

PostLet

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15

Feb 1, 15

May 31, 15

PostLet

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15

Feb 1, 15

Apr 11, 15

PostLet

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Jun 21, 15

PostLet

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Jul 21, 15

PostLet

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Feb 23, 15

Apr 28, 15

Sched

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May 4, 15

Jul 1, 17

Sched

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40

May 29, 15

Sep 25, 15

Sched

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120

Jun 8, 15

Jan 3, 16

Sched

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Jul 18, 15

Oct 5, 15

Sched

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Sep 30, 14

Feb 2, 15

Yes

Summers Paulette

T6207

419848-1

SR 5/US-1/OVERSEAS HWY from 1050\' S OF CAMELOT DR (MM 93.0) Gosselin to 80\' N A.OF (MM 97.0) - RRR May 22, - RESURFACING 13 Jun 20, 13

E6H34

425600-3

E6I51 E6I52

Jan 27, 14

Yes

Jan 15, 15

Constr

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SR 5/US-1/OVERSEAS HWY/LOWER MATECUMBE KEY from JEROME Gosselin AVE (MM A. 81.42) to WHALE JunHARBOR 27, 13 CHN Aug 09, (MM1384.04)Sep - RESURFACING 6, 13

May 5, 14

Yes

Jan 9, 15

Constr

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419848-2

SR 5/OVERSEAS HWY from TAVERNIER CREEK BDGE (MM 90.8) to Gosselin S OF POISONWOOD A. RD (MM May97) 29, -14 LANDSCAPING Jun 26, 14

Jul 24, 14

Jan 20, 15

Yes

Jul 27, 17

PostLet

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419846-2

SR 5/US-1/OVERSEAS HWY from ATLANTIC BLVD (MM 99.6) to ABACO Gosselin RD (MM A. 106.3) - LANDSCAPING Jun 19, 14

Aug 18, 14

Apr 6, 15

Yes

Oct 31, 17

PostLet

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Public Information Officer:

Jul 18, 14

Jul 19, 13

Valencia Juliette

E6G64

429761-1

Rodriguez R. IMPROVEMENTS Jan 26,- 12 Mar 09, 12 SR 922/NE 123 ST from W. OF N. BAYSHORE DR to E OF N. BAYSHORE DR. - ADA SIDEWALK

Apr 6, 12

30

May 21, 12

Jun 1, 15

Constr

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E6H16

414477-6

deRiel L. 26, 12 Aug 24, 12 MIAMI-DADE COUNTYWIDE - PUSH BUTTON - TRAFFIC OPS - ROADWAY - MISCELLANEOUSJul CONSTRUCTION

Sep 14, 12

15

Sep 28, 12

Dec 16, 14

Constr

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414477-7

MIAMI-DADE COUNTYWDE - PUSH BUTTON - TRAFFIC OPS - TRAFFIC deRiel SIGNALS L. AND ELECTRICAL Jun 28,WORK 12 Aug - MISCELLANEOUS 20, 12 Sep 14,CONSTRUCTION 12 15 Sep 28, 12

Dec 16, 14

Constr

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T6363

427515-1

F. May 22, 13 Jun 27, 13 SR 9A/I-95/(SB ONLY) from NW 125 ST to BISCAYNE CANAL BRIDGEGonzalez - RIGID PAVEMENT REHABILITATION

Jul 26, 13

Dec 31, 14

Constr

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T6308

427513-1

Fabian J. SR 972/CORAL WAY/SW 22 ST from SW 37 AVE to SW 13 AVE - RESURFACING

Jun 19, 13

Jul 26, 13

Aug 23, 13

Dec 31, 14

Constr

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E6H55

429995-1

SR 9A/I-95/@ GOLDEN GLADES - RAMP TO SR 441 - PAINTING - BRIDGE-REPAIR/REHABILITATION Rodriguez R. Jul 25, 13

Sep 10, 13

Oct 8, 13

30

Feb 17, 14

Nov 21, 14

Constr

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.

T6324

429136-1

SR 948/NW 36 ST from W OF NW 74 AV to W OF LEE DR - RESURFACING Rodriguez R.

Sep 25, 13

Oct 29, 13

Nov 27, 13

90

Feb 25, 14

Jan 16, 15

Constr

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T6358

431635-1

deRiel L. DISTRICTWIDE - PUSHBUTTON - PILOT PROGRAM - SAFETY PROJECT

Dec 04, 13

Jan 21, 14

Feb 18, 14

15

Mar 5, 14

Mar 3, 17

Constr

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.

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.

E6H17

2017

.

E6I50

Jan 29, 15

2016

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c

15

Sep 16, 13 Jan 21, 14

Yes

E6H77

418065-2

Fung H. AND ADD LANESJul 16, 13 SR 948/NW 36 ST from LE JUNE RD to OKEECHOBEE RD - BRIDGE-REPLACE

Aug 19, 13

Oct 10, 13

Mar 10, 14

Jun 1, 15

Constr

.

E6H77

418065-2

Fung H. AND ADD LANES Jul 16, 13 SR 948/NW 36 ST from LE JUNE RD to OKECHOBEE RD - BRIDGE-REPLACE

Aug 19, 13

Oct 10, 13

Mar 10, 14

May 2, 15

Constr

.

E6I41

429188-1

SR 5/US-1/SOUTH DIXIE HWY from S OF SW 112 AVE to N OF SW 184 Esmailzadeh ST/EUREKA F. DR - RESURFACING Feb 27, 14

Apr 11, 14

May 8, 14

15

May 27, 14

Nov 10, 14

Constr

T6353

429184-1

Schumann E. SR 9/NW 27 AVE from N OF NW 141 ST to PARK & RIDE RAMP - RESURFACING

Mar 26, 14

May 02, 14

Jun 2, 14

15

Jun 17, 14

Dec 16, 14

Constr

E6I08

425865-5

Gershanovich M. MIAMI-DADE COUNTYWIDE - PUSHBUTTON - DRAINAGE IMPROVEMENTS

Apr 24, 14

Jun 04, 14

Jul 2, 14

15

Jul 17, 14

Jul 5, 16

Constr

T6359

410625-4

Rivera E. SR 5/US-1/S. DIXIE HWY @ SW 304 ST - INTERSECTION IMPROVEMENT

Dec 04, 13

Jan 10, 14

Feb 10, 14

160

Jul 20, 14

Jan 26, 15

Constr

T6354

430761-1

Fundora J. SR 5/US-1/@ SW 211 ST - INTERSECTION - INTERSECTION IMPROVEMENT

Apr 30, 14

Jun 05, 14

Jul 3, 14

120

Sep 2, 14

Dec 19, 14

Constr

E6H59

429999-1

Morales J. I-95/NORTHBOUND @ SW 1 AVE - PAINTING - BRIDGE-REPAIR/REHABILITATION

Mar 27, 14

May 07, 14

Jun 4, 14

60

Sep 2, 14

Aug 17, 15

E6H60

431191-1

I-95/NB @ NW 17 ST - BRIDGE# 870455 - BRIDGE - PAINTING

Apr 24, 14

May 30, 14

Jun 27, 14

45

Sep 15, 14

Feb 11, 15

E6H61

431192-1

I-95/SB @ SR 970/DOWNTOWN DISTRIBUTOR EB - BRIDGE # 870474 Morales - BRIDGE-REPAIR/REHABILITATION J. Jun 12, 14 Jul 18, 14

Aug 15, 14

15

Sep 29, 14

Jul 5, 15

Constr

T6288

429135-1

Rodriguez R. SR 826/PALMETTO EXPY from NW 154 ST to E OF NW 57 AV - RESURFACING

Apr 04, 14

May 2, 14

150

Sep 29, 14

Mar 27, 15

Constr

T6336

429301-1

SR 9A/I-95/SB from BISCAYNE RIVER CANAL to TURNPIKE WB RAMP Grau - RIGID A. PAVEMENT REHABILITATION Feb 26, 14 Apr 04, 14

May 2, 14

Nov 28, 15

Constr

Morales J.

Feb 26, 14

Oct 6, 14

Yes

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Constr

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Constr

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Exhibit A 2014 Project Admin

Letting Date

Execution Date

NTP Date

Acq-tion Time

Start Date

Start Mandat

Compl.

Date

Timeline Period

2015

Cont

Lead Proj

Lead Project Description

T6367

426111-1

ALHAMBRA CIRCLE @ CORAL GABLES CANAL N. OF SW 40 ST - BRIDGE-REPAIR/REHABILITATION Morales J. Jun 18, 14

Jul 28, 14

Aug 25, 14

30

Oct 27, 14

Apr 4, 15

Constr

.

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.

.

.

.

.

.

T6356

429186-1

SR 817/NW 27 AVE from S OF NW 187 ST to N OF NW 202 TERR - RESURFACING Vega M.

May 21, 14

Jun 25, 14

Aug 11, 14

150

Oct 27, 14

Apr 4, 15

Constr

.

.

.

.

.

.

.

.

E6I14

432098-1

SR 860/MIAMI GARDENS DR @ NW 62 AVE - TRAFFIC SIGNALS

Feb 27, 14

Apr 11, 14

May 9, 14

180

Nov 5, 14

Mar 4, 15

Constr

.

.

.

.

.

.

.

T6330

430821-3

SR 826/PALMETTO EXPY FRONTAGE RDS from NW 82 AV to NW 57 Fundora AV - RESURFACING J.

Sep 24, 14

Oct 27, 14

15

Dec 9, 14

Apr 17, 15

PostLet

.

.

.

.

T6361

430031-1

LUGO AVE/SW 128 ST E OF OLD CUTLER RD - BRIDGE 875308 - BRIDGE-REPAIR/REHABILITATION Morales J. Sep 24, 14

Oct 28, 14

30

Dec 25, 14

May 23, 15

PostLet

.

.

.

.

E6I57

431190-1

I-95/NB @ SW 2 ST - PAINTING, JOINTS, GUTTERS - BRIDGE - PAINTING Morales J.

Sep 25, 14

Nov 04, 14

30

Jan 1, 15

Apr 30, 15

PostLet

.

.

.

.

E6I00

429149-1

SR 913/SE 26 RD from SW 1 AV to S MIAMI AV - RESURFACING - RIDE Rodriguez ONLY R.

Aug 28, 14

Sep 29, 14

Oct 24, 14

15

Jan 5, 15

Mar 5, 15

PostLet

T6362

429185-1

SR 9/NW 27 AVE from S OF NW 79 ST to N OF NW 103 ST - RESURFACING Alfaro J.

Jun 18, 14

Jul 24, 14

Aug 21, 14

120

Jan 12, 15

Dec 17, 15

PostLet

E6I76

429341-1

SR 994/SW 186 ST/QUAIL ROOST DR from E OF TURNPIKE to W OF Esmailzadeh US 1 - MILLING F. AND RESURFACING Oct 30, 14 - RESURFACING - RIDE ONLY

15

Feb 2, 15

Apr 22, 15

PostLet

E6I58

431194-1

SR 112/EASTBOUND TO I-95 NB - BRIDGE# 870305 - BRIDGE - PAINTING Morales J.

Aug 28, 14

90

Feb 3, 15

Jun 2, 15

PostLet

E6I74

431193-1

I-195/OVER INTRACOASTAL WATERWAY - BRIDGE# 870301 - BRIDGE Morales - PAINTING J.

Nov 20, 14

15

Feb 23, 15

Jan 18, 16

Sched

T6332

430790-2

SR 9A/I-95/NB from NW 103 ST to BISCAYNE RIVER CANAL/NW 151 ST Grau - RIGID A. PAVEMENT REHABILITATION Dec 03, 14

Jul 21, 17

E6J01

435408-1

SR 953/LE JEUNE RD from SW 22 ST to SR 836 - LANDSCAPING

Rivera E.

Jan 29, 15

15

May 4, 15

Jul 31, 17

T6343

431176-1

SR 932/NW 103 ST from E 10 AVE to NW 7 AVE - RESURFACING

ND PO1 A .

Oct 29, 14

150

Jun 16, 15

Jan 21, 16

E6I20

431177-1

SR 985/SW 107 AVE from S OF CORAL WAY to 1100 BLOCK - RESURFACING SD PO1 A.

Jan 29, 15

60

Jun 18, 15

Oct 25, 15

T6373

430809-1

SR 924/NW 119 ST from NW 7 AVE to W DIXIE HWY - RESURFACINGSchumann E.

Feb 25, 15

60

Jul 15, 15

Feb 29, 16

Sched

E6I86

429761-2

SR 922/NE 123 ST from W. OF N. BAYSHORE DR to E OF N. BAYSHORE Johnson DR. -C.SIDEWALK

Apr 30, 15

30

Aug 18, 15

Nov 15, 15

Sched

T6335

429343-1

SR 25/NW 36 ST from OKEECHOBEE RD to NW 23 AV - RESURFACING Fabian J.

May 20, 15

15

Aug 23, 15

Jan 19, 16

E6J12

432742-1

SR 7/US-441/SW/NW 8 AVE from SW 8 ST to NW 3 ST - RESURFACING Mojarena M.

May 28, 15

15

Aug 31, 15

T6366

431173-1

SR 989/SW 112 AVE from TURNPIKE to SW 248 ST - RESURFACING Esmailzadeh F.

Jan 28, 15

150

433924-1

Johnson C. SR 9A/I-95/from N. OF GOLDEN GLADES to DADE/BROWARD CO LINE - LANDSCAPING

May 28, 15

30

000000

Public Information Officer:

Versaggi V.

Oct 08, 14

Nov 5, 14

2016

2017

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e a e a p a u u u e c o e n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c n b r r y n l g p t v c

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Sched

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Sched

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PostLet

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Sched

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Sched

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Jan 7, 16

Sched

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Sep 15, 15

Feb 11, 16

Sched

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Sep 15, 15

Apr 1, 18

Sched

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Yes

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May 4, 15

.

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Walters Dean

E6H18

250566-7

Gosselin A. MONROE COUNTYWIDE - PUSH-BUTTON - TRAFFIC OPS IMPROVEMENT

Nov 29, 12

Feb 1, 13

15

Feb 16, 13

Mar 3, 15

Constr

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.

E6G56

426119-1

SR 5/US-1/OVERSEAS HWY OVER BIG SPANISH CHANNEL @ BAHIA Chakkaphak HONDA (MM P. 36) - BRIDGE-REPAIR/REHABILITATION Jan 31, 13 Mar 12, 13 Apr 9, 13

30

May 20, 13

Feb 20, 15

Constr

.

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.

E6H42

429997-1

SR 5/US-1/OVERSEAS HWY/OHIO-MISSOURI CHANNEL (MM 39) - BRIDGE Chakkaphak 900104 P. - BRIDGE-REPAIR/REHABILITATION Jun 27, 13 Aug 02, 13 Aug 30, 13

30

Sep 30, 13

Dec 31, 14

Constr

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.

.

T6325

250554-2

SR 5/US-1/LONG KEY V-PIERS & DEVIATION BLOCKS REPAIRS (BRIDGE Chakkaphak # 900094) P. from MM 63 Oct to 31, MM12 65 - BRIDGE-REPAIR/REHABILITATION Dec 07, 12 Jan 9, 13 240

Jan 13, 14

Feb 14, 16

Constr

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.

.

T6314

425600-4

SR 5/US-1/OVERSEAS HWY GRASSY KEY from N OF DOLPHIN AV MM Gosselin 54.5 toA.S OF KYLE AVEDec MM 04, 57.413- RESURFACING Jan 10, 14 Feb 10, 14

Apr 28, 14

Dec 1, 14

Constr

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.

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.

.

.

E6H58

426167-1

SR 5/US-1/LITTLE DUCK CHANNEL BRIDGE from MISSOURI KEY (MM Chakkaphak 39.48) to LITTLE P. DUCK KEY Jan 30, (MM1439.65) Mar - BRIDGE-REPAIR/REHABILITATION 13, 14 Apr 10, 14 30 May 10, 14

Apr 6, 15

Constr

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.

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.

.

E6I46

432276-1

SR 5/OVERSEAS HWY from MM 68.25 to MM 73.892 - RESURFACINGGosselin A.

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.

Mar 27, 14

Jan 03, 13

Apr 22, 14

Yes

May 20, 14

15

Jun 16, 14

Mar 24, 15

Constr

Jun 2, 14

15

Jun 30, 14

Jan 15, 15

Constr

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T6352

430837-1

Gosselin A.25.0 - DRAINAGE Mar 26, 14 May 02, 14 SR 5/OVERSEAS HWY from CARIBBEAN DR/MM 24.5 to HORACE STREET/MM IMPROVEMENTS

T6368

430033-1

Gosselin Jul 30, 14 Aug 26, 14 Sep 24, 14 30 CR 941 / BIG COPPITT KEY / BOCA CHICA RD 0.6 MILES EAST OF US-1 (MM A. 10.7) - SADDLE BUNCH - BRIDGE-REPAIR/REHABILITATION

Oct 24, 14

Apr 11, 15

PostLet

E6I79

250566-8

MONROE COUNTYWIDE - PUSHBUTTON - TRAFFIC OPS IMPROVEMENT Gosselin A.

30

Mar 10, 15

Feb 26, 17

Sched

T6320

429140-1

Gosselin 18, 14 KEY Jul(MM 22, 9.7) 14 - RESURFACING Aug 19, 14 SR 5/US-1/OVERSEAS HWY from MACDONALD AV@STOCK ISLE (MM 4.5) to A. COPPIT RD@BIGJun COPPITT

May 24, 16

PostLet

E6I33

430670-1

Gosselin A. Feb 26, 15 SR 5/KEY WEST/TRUMAN AVE from WHITEHEAD ST to EISENHOWER DR - RESURFACING - RIDE ONLY

15

Jun 1, 15

Oct 18, 15

Sched

E6I67

432303-1

Gosselin A. Feb 26, 15 SR 5/US-1/OVERSEAS HWY from JEROME AVE/MM81.47 to SMUGLER CV ENT/MM85.58 - LANDSCAPING

90

Aug 15, 15

Jan 10, 18

Sched

E6J43

425865-6

MONROE COUNTWIDE - PUSHBUTTON - DRAINAGE IMPROVEMENTS Gosselin A.

15

Nov 30, 15

Nov 18, 17

Sched

E6I91

429187-1

Gosselin A. 33 ST/MM49 - RESURFACING Jun 11, 15 SR 5/US-1/OVERSEAS HWY/MARATHON from PALM ISLAND DR/MM48 to S OF

Aug 25, 16

Sched

.

.

.

.

.

E6I84

425600-6

A. Nov 19, 15 Mar 81.44) 29, 16 - RESURFACING Dec 13, 16 SR 5/US-1/OVERSEAS HWY from LIGNUMVITAE BRIDGE @ LOWER Gosselin MATECUMBE KEY (MM 77.47) to JEROME AV @ UPPER MATECUMBE KEY (MM Yes

Sched

.

.

.

.

.

T6384

433508-1

Gosselin Sep 30, 15 SR 5/OVERSEAS HWY from ATLANTIC BLVD (MM 99.6) to TARPON BASIN DRA.(MM 101.5) - LIGHTING

Apr 17, 16

Aug 14, 16

Tentat

.

.

.

.

E6J47

434710-1

SR 5/US-1/OVERSEAS HWY/ NILES CHANNEL BRIDGE 900017 - BRIDGE-REPAIR/REHABILITATION Feb 25, 16

Jun 14, 16

Jun 8, 17

Tentat

.

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.

000000

425865-8

MONROE COUNTYWIDE - PUSHBUTTON - DRAINAGE IMPROVEMENTS Gosselin A.

Aug 1, 16

Jul 1, 18

Tentat

.

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.

.

E6J44

434681-1

Gosselin A.- BRIDGE-REPAIR/REHABILITATION May 26, 16 SR 5/US-1 from OVER TEA CHANNEL CANAL to TEA TABLE CHNL BR# 900089

Sep 13, 16

Mar 31, 17

Tentat

.

.

.

.

.

.

000000

250566-9

Gosselin A. MONROE COUNTYWIDE - PUSHBUTTON - TRAFFIC OPS IMPROVEMENT

Oct 31, 16

Oct 20, 18

Tentat

.

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.

.

T6399

413721-2

Jul 27, 16 SR 5/OLD 7 MILE BRIDGE from KNIGHTS KEY to PIGEON KEY - BRIDGE-REPAIR/REHABILITATION

Nov 14, 16

Oct 14, 18

Tentat

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.

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.

.

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.

.

.

.

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.

.

000000

422629-2

SR 5/OVRSEAS HIGHWAY from SOUTH PINE CHANNEL to SPANISHGosselin HARBORA.- LANDSCAPINGAug 25, 16

Nov 28, 16

Mar 27, 17

Tentat

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.

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.

000000

433381-1

Aug 25, 16 SR 5/US-1/SEVEN MILE BRIDGE OVER MOSER CHANNEL - BRIDGE-REPAIR/REHABILITATION

Dec 13, 16

Dec 12, 18

Tentat

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000000

436424-1

A. - LANDSCAPING Oct 26, 17 SR 5/OVERSEAS HIGHWAY @ SUMMERLAND KEY from MM 23.69 toGosselin MM 25.40

Jan 29, 18

Jul 27, 18

Tentat

Nov 20, 14

Aug 27, 15

Apr 28, 16

Jul 28, 16 Jan 01, 00

Apr 6, 15

Mar 29, 16

Yes

Yes

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Exhibit B

FACT SHEET

A NEW ROADWAY PROJECT WILL BEGIN IN YOUR AREA State Road (SR) 5/Biscayne Boulevard FIN# 429190-1-52-01 Begins: January 2015

OVERVIEW The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 5, 2015, along SR 5/Biscayne Boulevard from NE 121 Street to NE 151 Street.

WORK TO BE PERFORMED     

Reconstructing and updating sidewalks Reconstructing and updating ramps and turning lanes Repaving and restriping the roadway Upgrading signage and pavement markings Updating pedestrian signals and crossings at the intersections of Biscayne Blvd. and NE 135 Street and Biscayne Blvd. NE 151 Street

PROJECT SCHEDULE January 2015 – September 2015

AFFECTED MUNICIPALITIES City of North Miami , City of North Miami Beach, Village of Biscayne Park

ESTIMATED CONSTRUCTION COST $3.1 million

LANE CLOSURE AND DETOUR INFORMATION Lane closures shall occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are:  9:00 a.m. to 3:30 p.m., weekdays and weekends  9:00 p.m. to 5:30 a.m., Sunday through Thursday nights  11:00 p.m. to 7:00 a.m., Friday and Saturday nights

HELPFUL TIPS  

Allow extra time to reach your destination Obey all posted signs and speed limits

ALWAYS PUT SAFETY FIRST For your safety and the safety of others, please use caution when driving, walking or biking around any construction zone.

Wearing a safety belt is the single most effective way to protect people and reduce fatalities in motor vehicle crashes. The Department takes steps to reduce construction effects, but you might experience the following around the work site:   

Travel lane closures and detours Increased dust and noise Workers and equipment moving around the area Please note that this schedule could change due to bad weather or other unexpected conditions.

FOR MORE INFORMATION For more information, please contact Project Administrator Melissa Mojarena at (305) 640-7174, or Public Information Specialist Cari Mesa at (305) 640-7441 or Caridad.Mesa@dot.state.fl.us.

Please visit our website: www.fdotmiamidade.com For real-time traffic information dial 511 or visit: www.fl511.com

1000 NW 111 AVENUE MIAMI, FL 33172

Exhibit B

FACT SHEET

A NEW ROADWAY PROJECT WILL BEGIN IN YOUR AREA State Road (SR) 5/Biscayne Boulevard FIN# 429190-1-52-01 Begins: January 2015

PROJECT LIMITS: SR 5/Biscayne Boulevard from NE 121 Street to NE 151 Street

N

LEGEND Project

Follow us on Twitter @MyFDOT_Miami Please visit our website:

www.fdotmiamidade.com For real-time traffic information dial 511 or visit:

www.fl511.com 1000 NW 111 AVENUE MIAMI, FL 33172

Exhibit C

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

January 26, 2015 The Honorable Carlos A. Gimenez Mayor Miami-Dade County 111 NW 1 Street, Suite 2910 Miami, FL 33128 Re:

Roadway Project Notification State Road (SR) 934/West 21 Street/NW 74 Street From SR 823/West 4 Avenue/NW 57 Avenue/Red Road to Palm Avenue Project Identification Number: 430814-1-52-01

Dear Mayor Gimenez: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of February 23, 2015. The project limits extend along State Road (SR) 934/West 21 Street/NW 74 Street from SR 823/West 4 Avenue/NW 57 Avenue/Red Road to Palm Avenue in Miami-Dade County. This project will cost an estimated $95,000 and will take roughly three months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at (305) 470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit D

For Immediate Release February 18, 2015

Maribel Lena, 305-470-5349 maribel.lena@dot.state.fl.us November 12, 2014

Dear Neighbor: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 5, 2015. The project limits extend along State Road (SR) 5/Biscayne Boulevard from NE 121 Street to NE 151 Street.

This project will cost an estimated $3.1 million and will take roughly eight months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages, and lane closures will be scheduled to avoid special community events. The Department will make sure traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact Public Information Specialist Cari Mesa at (305) 640-7441. You may also contact me directly at Kathy.McLendon@dot.state.fl.us or by phone at (305) 640-7437.

Sincerely,

Enclosure

Kathy McLendon District Six Construction Public Information Project Manager

www.dot.state.fl.us

Exhibit E

For Immediate Release February 18, 2015

Maribel Lena, 305-470-5349 maribel.lena@dot.state.fl.us

Roadway Project Begins the Week of February 23 State Road (SR) 934/West 21 Street/NW 74 Street

Miami, FL – The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of February 23, 2015. The project area extends along SR 934/West 21 Street/ NW 74 Street from SR 823/West 4 Avenue/NW 57 Avenue/Red Road to Palm Avenue in the City of Hialeah. The project will cost an estimated $95,000. The work will last roughly three months and includes the following:  

Repaving and restriping the roadway Upgrading pedestrian signalization at the intersection of West 21 Street and Palm Avenue

To complete this work safely, it will be necessary to close travel lanes at times. Tasks will be done in stages and lane closures will be scheduled to keep traffic moving and avoid special community events.

Please note that this schedule may change due to bad weather or other unexpected conditions.

For more information, please call FDOT’s Public Information Office at (305) 470-5349 or Construction Public Information Specialist Cari Mesa at (305) 640-7441 or go to the website at www.fdotmiamidade.com.

Drivers are encouraged to call 511 before they travel or log on to www.fl511.com to get realtime traffic and lane closure information. FDOT would like to remind drivers that wearing a safety belt is the single most effective way to protect people and reduce fatalities in motor vehicle crashes. Please drive cautiously in construction zones.

Celebrating 100 Years of Innovation, Mobility and Economic Development -----------------------------------------------------------------------------------------------www.dot.state.fl.us/agencyresources/anniversary/ FDOTMiamiDade.com | @MyFDOT_Miami | Facebook.com/MyFDOTMiami

Exhibit F

Project: SR 934/W 21 St/NW 74 Street from SR 823/W 4 Ave/NW 57 Ave/Red Rd to Palm Ave Region: North-Miami Dade Municipality: City of Hialeah FIN No. 430814-1-52-01 WPI No. N/A Project Limits: SR 934/West 21 Street/NW 74 Street from SR 823/West 4 Avenue/NW 57 Avenue/Red Road to Palm Avenue Project Summary The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of February 23, 2015, along SR 934/West 21 Street/NW 74 Street from SR 823/West 4 Avenue/NW 57 Avenue/Red Road to Palm Avenue.

WORK TO BE PERFORMED · Repaving and restriping the roadway · Upgrading pedestrian signalization at the intersection of West 21 Street and Palm Avenue To do this work safely, it will be necessary to perform traffic shifts and close travel lanes at times. When needed, daytime lane closures will be from 9 a.m. to 3:30 p.m.

Permanent work zones, which will reduce the number of travel lanes, will be established in stages to lessen the effects of construction. Entrances to properties will be kept open.

Detours will be used while the contractor performs work at intersections and side streets.

Lane closures shall occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are:  9 a.m. to 3:30 p.m., weekdays and weekends  9 p.m. to 5:30 a.m., Sunday through Thursday nights  11 p.m. to 7 a.m., Friday and Saturday nights

Exhibit F

Start Date: February 2015 Completion: April 2015 Construction Cost: $95,000 Project Team: FDOT North-Dade Resident Engineer Ivan Hay, P.E. Project Manager Roland Rodriguez, P.E. Project Administrator Virgil Versaggi, P.E. Contractor Horizon Contractors, Inc. Public Information Cari Mesa The Corradino Group O: (305) 640-7441 C: (305) 906-0324

Exhibit G

Exhibit H-1

Elected Officials and Agency Database Development Agency and Elected Official Databases are developed for each transportation project before community outreach begins. This research of the community and area,and development of a comprehensive database ensures that properties and affected stakeholders are being identified and targeted. This database will be used for mass mailers and direct coordination before, during and after any roadway project.

Each database should always consist of the following tabs and include the following individuals: Tab 1·Elected and Appointed Officials Letters signed by Gus Pego •

Federal:

Senator(s},Congress

•

State:

FL House and Senate

•

County: Mayor Deputy Mayor Director of Transit Director of Public Works and Waste Management Director of Police Fire Chief MPO Director Miami-Dade County School Board Commissioners (for the district the project falls under, if applicable)

•

Municipality:

Mayor Fire and Police Chiefs City Manager Councilmembers/Commission Public Works Directors (Construction projects only) Agency CEO/Director: MDX , Turnpike, MIA (only if applicable)

Updated 09-13-13

Exhibit H-1

Tab 2 - Stakeholders/Affected Businesses: •

Municipality:

Public Works Directors Public Information/Community Affairs Officer Vivian Villamil of Miami-Dade County Schools Florida Highway Patrol

•

Homeowners Associations

•

Merchant Associations

•

Businesses- Offices/Schools/Hospitals/Parks/Libraries

Tab 3 - Property Owners: •

Current Residents:

Within a 300ft. radius of the center line

•

Property Owners:

Remove all units if area has a high population of condominiums and only Use Arial12 pt. font Use one address to notify the management office.

Format cells: In alpha order by name Wrap text Align top/left Header: Title of the Database and Project Content Header: Prefix,Name,Address,City, Zip Remove Duplicates

Helpful tips: •

•

To verify the federal and state officials visit: o

http://www.house.gov/representatives/#state fl

o

http://www.flsenate.gov/Senators/

o

http:ljwww.myfloridahouse.gov/Sections/Representatives/representatives.aspx

To verify county officials, commission and staff visit:

Updated 09-13-13

Exhibit H-1 o •

http://www.miamidade.govIcommission/

To pull the list of property owners visit: o

http://gisweb.miamidade.gov/publicnotification/

o

http://gisweb.miamidade.gov/PropertySearch/

•

To confirm the municipal officials and staff go online and call.

•

To confirm affected businesses and a view of the area, review the project limits on Google Earth or drive the project for a better view to get a good idea of the community.

•

Remember that the project limits might fall within two zip codes or districts.

•

Double check addresses which fall outside the project limits. Occasionally, the property site will pull a property lot with a completely different zip code or blank address. When this happens you visit the following site to see whether the property is Vacant, owned by the city, or a parking lot: http://gisweb.miamidade.gov/PropertySearch/ and then determine whether or not that area needs to be notified.

•

Fill out every cell in each row.

•

Spellcheck your work and add undetected names to your dictionary where applicable.

•

Format each tab with an updated header, grid lines, and similar font styles and sizes and size to a printable format.

Updated 09-13-13

Exhibit H-2 CAP List Name Carlos A. Gimenez

Letter Greeting Name Mayor Gimenez

Envelope Label Name The Honorable Carlos A. Gimenez

Alina T. Hudak Ysela Llort J.D. Patterson

Ms. Hudak Ms. Llort Mr. Patterson

Ms. Alina T. Hudak Ms. Ysela Llort Mr. J.D. Patterson

Fire Chief David Downey Vivian Villaamil Jesus Guerra Carlos Hernandez Lourdes Lozano Isis Garcia-Martinez Jose F. Caragol Paul B. Hernandez Katharine Cue-Fuente Luis E. Gonzalez Vivian Casals-Munoz Miguel Anchia Sergio Velazquez Bryan Avila Rene Garcia Rebeca Sosa

Fire Chief Downey Ms. Villaamil Mr. Guerra Mayor Hernandez Councilwoman Lozano Council President Garcia-Martinez Councilman Caragol Councilman Hernandez Councilwoman Cue-Fuente Council Vice President Gonzalez Councilwoman Casals-Munoz Chief Anchia Chief Velazquez

Fire Chief David Downey Ms. Vivian Villaamil Mr. Jesus Guerra The Honorable Carlos Hernandez The Honorable Lourdes Lozano The Honorable Isis Garcia-Martinez The Honorable Jose F. Caragol The Honorable Paul B. Hernandez The Honorable Katharine Cue-Fuente The Honorable Luis E. Gonzalez The Honorable Vivian Casals-Munoz Chief Miguel Anchia Chief Sergio Velazquez

Title - Address 1 Mayor Deputy Mayor/Director of Public Works and Waste Management Director Director

Municipality/Company - Address 2 Miami-Dade County

Street Address - Address 3 111 NW 1 Street, Suite 2910

City/State/Zip - Address 4 Miami, FL 33128

Phone 305-375-5071

Email mayor@miami-dade.gov

Miami-Dade County Miami-Dade County Transit Miami-Dade Police Department

111 NW 1 Street, Floor 29, Suite 2910 701 NW 1 Court, Suite 1700 9105 NW 25 Street, Room 3072

Miami, FL 33128 Miami, FL 33136 Doral, FL 33172

305-375-5071 305-471-3272

ath@miamidade.gov yllort@miamidade.gov jdpatterson@mdpd.com

Fire Chief Director Interim Director Mayor Councilwoman Council President Councilman Councilman Councilwoman Council Vice President Councilwoman Fire Chief Chief of Police Representative Senator Commissioner, District 6

Miami-Dade Fire Rescue Miami-Dade County Public Schools Miami-Dade County MPO City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah City of Hialeah Florida House of Representatives, District 111 Florida State Senate, District 38 Miami-Dade County

9300 NW 41 Street, Room 218 1450 NE 2 Avenue, Suite 525 111 NW 1 Street, Suite 910 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 501 Palm Avenue 83 East 5 Street 5555 East 8 Avenue 508 E 49th Street 1490 West 68th Street Suite 201 1000 SW 57 Avenue, Suite 201

Doral, FL 33178 Miami, FL 33132 Miami, FL 33128 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33010 Hialeah, FL 33013 Hialeah, FL 33014 Miami, FL 33144

305-995-7287 305-371-7678 305-883-8003 305-883-5966 305-883-8002 305-206-7001 305-883-8064 305-883-5922 305-883-5954

brysonw@miamidade.gov vvillaami@dadeschools.net IRM@miamidade.gov mayorchernandez@hialeahfl.gov llozanocoh@bellsouth.net isisgmartinezcoh@bellsouth.net jcaragolcoh@bellsouth.net pbhernandez@hialeahfl.gov kcuecoh@bellsouth.net lgonzalezcoh@bellsouth.net vivian.hialeah@gmail.com manchia@hialeahfl.gov sergiov@hialeahfl.gov bryanavila@myfloridahouse.gov garcia.rene.web@flsenate.gov district6@miamidade.gov

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Carlos A. Gimenez Mayor Miami-Dade County 111 NW 1 Street, Suite 2910 Miami, FL 33128 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mayor Gimenez: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Ms. Alina T. Hudak Deputy Mayor/Director of Public Works and Waste Management Department Miami-Dade County 111 NW 1 Street, Suite 2910 Miami, FL 33128 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Ms. Hudak: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Ms. Ysela Llort Director Miami-Dade County Transit 701 NW 1 Court, Suite 1700 Miami, FL 33136 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Ms. Llort: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. J.D. Patterson Director Miami-Dade Police Department 9105 NW 25 Street, Room 3072 Miami, FL 33172 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mr. Patterson: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. David Downey Fire Chief Miami-Dade Fire Rescue 9300 NW 41 Street, Room 218 Miami, FL 33178 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Chief Downey: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Ms. Vivian Villaamil Metropolitan Planning Organization Liaison, Governmental Affairs and Land Use Miami-Dade County Public Schools 1450 NE 2 Avenue, Suite 525 Miami, FL 33132 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Ms. Villaamil: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. Jesus Guerra Interim Executive Director Miami-Dade County MPO 111 NW 1 Street, Suite 910 Miami, FL 33128 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mr. Guerra: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Dr. Smith Joseph Mayor City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mayor Joseph: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Scott Galvin Councilman City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilman Galvin: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Carol Keys, Esq. Councilwoman City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilwoman Keys: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Marie Erlande Steril, MSW Councilwoman City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilwoman Steril: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. Leonard Burgess Chief of Police City of North Miami 700 NE 124 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Chief Burgess: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Jean Monestime Commissioner, District 2 Miami-Dade County 900 NE 125 Street, Suite 200 North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Commissioner Monestime: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Barbara Watson Representative, District 107 Florida House of Representatives 610 NW 183 Street Miami Gardens, FL 33169 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Representative Watson: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Oscar Braynon, II. Senator, District 36 Florida State Senate 606 NW 183 Street Miami, FL 33169 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Senator Braynon: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable George Vallejo Mayor City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mayor Vallejo: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Frantz Pierre Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember Pierre: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Marlen Martell Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember Martell: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Anthony F. DeFillipo Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember DeFillipo: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Barbara Kramer Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember Kramer: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Beth E. Spiegel Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember Spiegel: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Phyllis S. Smith Councilmember City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilmember Smith: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. J. Scott Dennis Chief of Police City of North Miami Beach 16901 NE 19 Avenue North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Chief Dennis: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 The Honorable Philippe Bien-Aime Councilman City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Councilman Bien-Aime: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Mr. Aleem A. Ghany City Manager City of North Miami 776 NE 125 Street North Miami, FL 33161 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Mr. Ghany: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit I

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

December 22, 2014 Ms. Ana Garcia City Manager City of North Miami Beach 17011 NE 19 Avenue, Fourth Floor North Miami Beach, FL 33162 Re:

Roadway Project Notification State Road (SR) 909/West Dixie Highway From NE 151 Street to NE 163 Street Project Identification Number: 430819-1-52-01

Dear Ms. Garcia: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of January 19, 2015. The project limits extend along State Road (SR) 909/West Dixie Highway from NE 151 Street to NE 163 Street in Miami-Dade County.

This project will cost an estimated $978,000 and will take roughly four months to complete.

To build this project safely, it will be necessary to periodically close travel lanes.

Construction will be done in stages with lane closures scheduled to avoid special community events and peak periods of traffic. The Department will make sure that traffic continues to flow safely through the work zone.

As part of our commitment to inform the public about projects that will help our community, the enclosed fact sheet will be distributed to interested parties and residents throughout the project area. Should you wish to learn more about other District Six transportation projects, please visit our website at: www.fdotmiamidade.com.

If you wish to learn more about this project, please contact me directly by email at gus.pego@dot.state.fl.us or by phone at 305-470-5197.

Sincerely,

Enclosure

Gus Pego, P.E. District Secretary

Exhibit J

COMMUNITY AWARENESS PLAN

State Road (SR) 934/NW/NE 79 Street From NW 14 Avenue to North Bayshore Drive City of Miami FIN No.: 427452-1-52-01 Contract No.: T6328 Submitted for approval:

Prepared by Caridad Mesa The Corradino Group

Reviewed by: RESIDENT ENGINEER: Ivan Hay, P.E. - FDOT North-Dade Resident Engineer______________________________________ Date Reviewed Project Manager: Elizabeth Jett, P.E. – Project Manager__________________________________________________ Date Reviewed Project Administrator: Jenner Alfaro, P.E. – Senior Project Engineer__________________________________________________ FDOT REPRESENTATIVE:

Date Reviewed

Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

Kathy McLendon – FDOT Public Information Project Manager____________________________________ Date Reviewed

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

TABLE OF CONTENTS

Situational Analysis ..................................................................................................................... 3 Project Area ................................................................................................................................ 4 Project Description ...................................................................................................................... 4 Project Boundaries ...................................................................................................................... 5 Construction Schedule ................................................................................................................ 5 Stakeholders ............................................................................................................................... 5 Construction Impacts .................................................................................................................. 6 Outreach Strategies and Techniques .......................................................................................... 7 Action Plans and Timetables ....................................................................................................... 9 Appendix ................................................................................................................................... 11

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

SITUATIONAL ANALYSIS On Monday, September 15, the Florida Department of Transportation (FDOT) is anticipating to begin a roadway construction project along SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive in the City of Miami. The anticipated schedule for this project is 600 days, with an estimated cost of $8.1 million. The contractor is Weekly Asphalt.

The project includes:  Improving pedestrian cross-ramps  Improving lighting  Upgrading signalization  Reconstructing sidewalks  Repaving and restriping the roadway  Installing curb ramps  Installing and modifying medians at several locations The current roadway conditions consist of three eastbound and one westbound travel lanes on a highway, divided by yellow striped lines that run throughout the length of the corridor. The corridor includes parking spaces on both sides of the road, bus stops, and bicycle paths.

The project area is comprised of mostly commercial businesses and some residential homes.

Jesse J. McCrary Jr. Elementary School is located between NW 6th Avenue and NW 4th Ct, , east of I-95. The corridor crosses the Florida East Coast Railway at the east end of the project.

Traffic is somewhat moderate, but mostly heavy throughout the day, especially during rush hour. Drivers may experience delays during lane closures. I-95 overpass the corridor and traffic on I-95 may be impacted as vehicles exit or access I-95.

Adjacent Projects  I-95 Rigid Slab Replacement northbound and southbound from NW 79th Street to NW 103rd Street, Fin No. 429301-1-52-01  NW 97th Avenue from 2800 Block to NW 14th Avenue, Fin No. 429147-1-52-01  Push Button Curb Ramps, Fin No. 429536-1-52-01  Medians, Fin No. 42570-1-52-01  Intersection Improvements, Fin No. 431635-1-52-01 (Under design)  Drainage at NW 4th Ct, Fin No. 425865-5-52-01

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

PROJECT AREA

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive

PROJECT DESCRIPTION This project will entail the following work:  Improving pedestrian cross-ramps  Improving lighting  Upgrading signalization  Reconstructing sidewalks  Repaving and restriping the roadway  Installing curb ramps  Installing and modifying medians at several locations The estimated cost for this project is $8.1 million.

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

Potential Controversial Issues The following potential issues have been identified:      

Traffic impacts due to lane closures Impacts to businesses and their patrons (Particularly due to median installations) Increased dust and noise during construction Median modifications will prevent access Insufficient lighting Utility relocations

PROJECT BOUNDARIES The project is on SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive.

CONSTRUCTION SCHEDULE Construction is anticipated to begin on Tuesday, September15 and will last approximately 600 days. The anticipated contract completion date is June 2016.

Traffic lanes, side streets and sidewalks may be closed at times for safety reasons. Lane closures will occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are: West of I-95 (both directions) (minimum one lane in each direction shall be opened) 9:30 p.m. to 6:30 a.m. weekdays 11:00 p.m. to 7:00 a.m. Friday and Saturday nights East of I-95 (Eastbound direction)(minimum two lanes eastbound shall be opened) 8:30 p.m. to 11:30 p.m. weekdays 11:00 p.m. to 11:30 a.m. Friday and Saturday nights East of I-95 (Eastbound direction)(minimum one lane eastbound shall be opened) 11:30 p.m. to 6:30 a.m. weekdays and weekends East of I-95 (Westbound direction) (traffic diverted to 82nd Street) 8:30 p.m. to 6:30 a.m. weekdays 11:00 p.m. to 7:00 a.m. Friday and Saturday nights Daytime: West of I-95 (westbound direction) (minimum one lane westbound shall be opened) 9:30 a.m. to 3:30 p.m. weekdays and weekends East of I-95 (Eastbound direction) (Minimum two lanes eastbound shall be opened) 9:30 am to 3:30 pm weekdays and weekends

STAKEHOLDERS 6|P a g e

Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

This project is within the City of Miami. Individuals and organizations that will be affected by this project include:  Businesses and their patrons  Residents  Commuters  Pedestrians  Cyclists  Bus shelters/stops  Schools Local representatives and service providers that will be included in public outreach efforts are:  Miami-Dade County Mayor and Manager  Miami-Dade County Commissioners  Miami-Dade Transit  Miami-Dade Public Works  Miami-Dade Public Schools  City of Miami Staff  Emergency service providers including local police and fire rescue A complete contact list of elected officials, service providers and stakeholders can be found in Appendix A. This database will be updated and maintained throughout the life of the project.

CONSTRUCTION IMPACTS The FDOT Project Administrator (PA) will be responsible for notifying the Public Information Specialist (PIS) of the upcoming work schedule and potential impacts so the PIS can coordinate with the affected publics, their representative and the media. If possible, notification regarding all upcoming work will occur two weeks in advance. The PIS will conduct regular field visits to the project area in order to remain well informed about project activities and to identify any potential issues that may impact the public and/or cause customer service concerns.

Traffic Delays and Lane Closures The objective of the Traffic Control Plan is to keep traffic moving smoothly during heavy travel (rush) hours. Lane closures shall occur during the hours and locations listed in the construction schedule section. The contractor will not propose an alternate traffic control plan that reduces the number of travel lanes shown on the contract traffic control plans.

ACTION PLAN: The PIS and PA will contact the stakeholders in this area at least ten days before a closure to inform them of activities. The PIS will also use media alerts, press releases and additional outreach strategies as needed to notify stakeholders of closures. Additionally, lane closure information will be posted on the Construction Office website, www.fdotmiamidade.com.

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

ACTION PLAN: Miami-Dade Transit personnel are included in the project database and will be notified of the project before the start of construction. Additional coordination with MDT will occur as needed.

Residence and Business Access Several driveways will be impacted during construction; however, property access must be maintained at all times. These driveways will be constructed in stages when needed to allow for entrance and exit off the property.

ACTION PLAN: The PA and PIS will meet with the property owner or designee to review the plans for maintaining access prior to the work being performed. The project team will work with the property owner to minimize impacts as much as possible and aim to notify them of any upcoming work on their driveway 3 to 4 days in advance.

Pedestrian Access Sidewalks will be closed in some areas during the project for repair. Sidewalk detours will be established and signed for pedestrians to follow. Construction activities that involve sidewalks on both sides of the street are not allowed unless approved by the engineer.

ACTION PLAN: The PA and PIS will visit the area frequently to ensure it remains free of debris and is safe for pedestrians. They will also review the sidewalk detours to ensure markings are clear and accessible to pedestrians.

Dust and Noise The contractor will use a street sweeper (with water) or other equipment that can control and remove dust.

ACTION PLAN: Residents and businesses will be notified regarding activities and provided with contact information should the noise become a major issue. The PA and PIS will work with the affected stakeholders handling issues as they arise.

Special Commitments from Plans There are no special commitments from the plans at this time.

ACTION PLAN: If however, a commitment from plans is discovered, the PA and PIS will make sure the contractor adheres to the commitment.

OUTREACH STRATEGIES AND TECHNIQUES The following collaterals will be developed throughout the project. New strategies and techniques will be evaluated based on the project’s needs and approval from the Public Involvement Project Manager and project team.

LETTERS At the beginning of the project, an informational letter will be sent to elected officials, community service providers and key stakeholders identified during the project’s design phase. Included with the letter will be a project fact sheet. The letters are mailed about two to three weeks before construction is set to begin.

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

FACT SHEETS The demographics in the area indicate a large Creole-speaking population. The PIS will draft and distribute bilingual fact sheets explaining the project to elected officials, community service providers and impacted stakeholder groups. Fact sheet information includes:  Scope of work  Work zone safety tips  Project cost  Project map  Project schedule  Contact information for the PA and PIS  Project limits  Traffic flow plan Fact sheets also refer the public to the Construction Office website, www.fdotmiamidade.com, which includes additional project details, including up-to-date lane closure information.

DOOR-TO-DOOR NOTIFICATIONS At the beginning of the project, the PIS and PA or designated representative will conduct doorto-door notifications visiting the stakeholders in the area. The PIS will work with the PA to determine the notification area.

Upon visiting each location, the PIS/PA will explain the upcoming project to the stakeholder and will also leave behind a copy of the project fact sheet. During the door-to-doors, the PIS will collect information from the stakeholders such as contact information and/or business cards.

The contact information will be used by the PIS to keep the stakeholders informed through mail, email and/or telephone calls as the need arises.

ONE-ON-ONE BRIEFINGS The PIS will coordinate briefings with elected officials or community service providers as needed. The PIS and PA will attend these briefings and a project fact sheet, construction plans and other materials will be used to describe the planned construction work COORDINATION WITH MIAMI-DADE COUNTY Briefings will be conducted with the Mayor and staff as requested and approved by the department.

E-MAIL CORRESPONDENCE Throughout the life of the project, the project team will receive e-mails from elected officials, community service providers and stakeholders. The PIS will prepare correspondence that will be reviewed by the PA and other project personnel. Construction updates may also be sent electronically to the project database. All correspondence will be saved and included in the project binder to serve as a record of the interaction of the PIS and the community. Contact information received in correspondence will be added to the stakeholder database for future relevant project notifications.

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

PRESS RELEASE A press release will be drafted and approved 2-3 weeks before the project start date. It will be distributed approximately three days before beginning construction. It will include information about the work that will be performed, the length, the effects on the community, contact information for the PA and a reference to the project website. The Department’s Public Information Office will distribute all releases.

MEDIA COORDINATION The PIS will gather requests received by members of the media and alert the department’s Public Information Spokesperson. The PIS will coordinate with the PA to develop information that the spokesperson will relay to the media. The PIS will also work with the spokesperson in the event media calls need to be placed.

CONSTRUCTION OFFICE WEBSITE The Construction Office’s website, www.fdotmiamidade.com, will provide additional project information including lane closure locations and times. The website will list contact information for the PA and PIS. Coordination will be necessary in order to update the statewide FDOT website, controlled by Central Office.

COMMUNITY PRESENTATIONS If a presentation is deemed appropriate, the PIS will coordinate with the PA and project personnel to set a date and time. Project materials will be made available and this presentation will provide an additional opportunity for attendees to add their contact information to the stakeholder database.

ACTION PLANS AND TIMETABLES The following timetable has been developed to track project deliverables based on milestones:  Finalize Project CAP: on or before August 15, 2014  Develop and maintain project database: immediately and ongoing throughout the life of the project  Develop project fact sheet: week of July 28, 2014  Develop project start press release and distribute to media: week of August 25, 2014  Draft and distribute elected official letter: week of August 18, 2014  Door-to-door notifications: August 28 – September 5, 2014  One-on-one briefings: as needed and approved  Provide information to Jeff Dodge to post on statewide FDOT website: on or before August 8, 2014  Coordinate with stakeholders regarding traffic shifts, lane closures, etc.: at least 24 hours before the construction activity  Coordinate with law enforcement and emergency service providers: as needed  Handling stakeholder questions and comments: throughout the life of the project 10 | P a g e

Exhibit J 

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

Conduct Construction Office Surveys: at the direction of the District VI Construction Office

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Exhibit J

SR 934/NW/NE 79 Street from NW 14 Avenue to North Bayshore Drive, FIN # 427452-1-52-01

APPENDIX A The names and contact information for elected officials, community service providers and stakeholders are kept in the project database. For a copy, please contact Cari Mesa, Public Information Specialist, at 305-640-7441.

J:\Public Information Office\Cari Mesa/NE 79 Street Database _database.xlsx

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Exhibit K

COMMUNITY AWARENESS SUMMARY

State Road (SR) 933/NW 12 Avenue From NW 29 Terrace to NW 40 Street Roadway Construction Project City of Miami FIN No.: 430816-1-52-01 Contract No.: T6328 Prepared by Caridad Mesa The Corradino Group

Contractor: South-Dade Resident Engineer: Project Manager: Project Administrator: Public Information Project Manager: Public Information Specialist:

Marks Brothers, Inc. Erik Padron, P.E. Claudio Diaferia Heidy Perigny E.I. Kathy McLendon Caridad Mesa

Exhibit K SR 9/NW 12 Avenue Project 430816-1-52-01

SITUATIONAL ANALYSIS On Monday, November 3, the Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project along SR933/NW 12 Avenue from NW 29 Terrace to NW 40 Street in City of Miami. This project will last approximately six months and will cost $1.2 million.

PROJECT AREA

SR 933/NW 12 Avenue From NW 29 Terrace to NW 40 Street

PROJECT DESCRIPTION This roadway construction project will include the following intersection improvements: · Repaving and restriping the roadway · Upgrading pedestrian curb ramps to meet current standards · Upgrading traffic and pedestrian signals at various locations · Installing a mid-block pedestrian crossing between NW 29 Ter and NW 30 St  Reconstructing sidewalks 2|P a g e

Exhibit K SR 9/NW 12 Avenue Project 430816-1-52-01

Potential Issues  Traffic impacts due to lane closures  Increased dust and noise  Business access concerns 

STAKEHOLDERS This project is within the City of Miami. Individuals and organizations that will be affected by this project include:  Commuters  Residents (including seasonal residents)  Tourists  Businesses and their patrons Local representatives and service providers that will be included in public outreach efforts include:  Miami-Dade County Mayor and Manager  Miami-Dade County Commissioners  Miami-Dade County Transit  Miami-Dade County Public Works  Emergency service providers including local police and fire rescue  City of Miami staff and elected officials A complete contact list of elected officials, service providers and stakeholders can be found in Appendix A. This database will be updated and maintained throughout the life of the project.

CONSTRUCTION IMPACTS The FDOT Project Administrator (PA) will be responsible for notifying the Public Information Specialist (PIS) of the upcoming work schedule and potential impacts so the PIS can coordinate with the affected publics, their representative and the media. If possible, notification regarding all upcoming work will occur two weeks in advance. The PIS will conduct regular field visits to the project area in order to stay well informed about current activities and to identify any potential issues that may impact the public and/or cause customer service concerns.

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Exhibit K SR 9/NW 12 Avenue Project 430816-1-52-01

Traffic Flow & Lane Closures Lane closures shall occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are: 9:00 a.m. to 3:30 p.m. weekdays and weekends 9:00 p.m. to 5:30 a.m. Sunday through Thursday nights 11:00 p.m. to 7:00 a.m. Friday and Saturday nights

ACTION PLANS AND TIMETABLES The following timetable has been developed to track project deliverables based on milestones:  Develop and maintain project database: Immediately and ongoing throughout the life of the project  Draft and distribute elected official letter: on or before September 30, 2014  Develop project fact sheet: on or before September 20, 2014  Develop project start press release and distribute to media: on or before October 29, 2014  One-on-one briefings: As needed and approved  Coordinate with stakeholders regarding traffic shifts, lane closures, etc.: At least 24 hours before the construction activity  Coordinate with law enforcement and emergency service providers: As needed  Handling stakeholder questions and comments: Throughout the life of the project  Conduct Construction Office Surveys: At the direction of the District VI Construction Office  Develop and maintain a project webpage on the FDOT District Six website platform at www.fdotmiamidade.com that can be accessed by the public 24 hours a day, 7 days a week

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Exhibit K SR 9/NW 12 Avenue Project 430816-1-52-01

APPENDIX A The following tables reflect the names and contact information for elected officials, community service providers and stakeholders.

Elected Official Database_NW 12 Avenue Project

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Exhibit L

FDOT District 6

Project Collateral QAQC Guidelines Checklist 1) FACT SHEET Font Body - Calibri, Size 12 Titles (Blue Spaces) - Calibri, Size 13 'Overview' (Front of the Page) "The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month, Day, 20__ from limit to limit."

'Work to be Performed' (Front of the Page) List all tasks to be performed on the project. Make sure there is consistency in the ending of the verbiage (Ex: 'Reconstructing'…, 'Repaving'…, 'Upgrading'…)

'Project Schedule' (Front of the Page) Month Year - Month Year 'Affected Municipalities' (Front of the Page) City(ies) where the project will take place 'Estimated Construction Cost' (Front of the Page) If cost is in the thousands - Ex: $750,000 If cost is in the millions - Ex: $1.5 million

Exhibit L 'Lane Closure and Detour Information' (Front of the Page) Lane closures shall occur only during non-peak hours on non-event days/nights/weekends. Non-peak hours are: • 9:00 a.m. to 3:30 p.m., weekdays and weekends • 9:00 p.m. to 5:30 a.m., Sunday through Thursday nights • 11:00 p.m. to 7:00 a.m., Friday and Saturday nights 'For more information' (Front of the Page) Always change the PA's name, in accordance with the project, along with their phone number.

'Project Limits' (Front of the Page) SR ___ / Main Road from Limit * Make sure the text is centered

to

Limit

2) DEAR NEIGHBOR LETTER Font - Arial, Size 12 Add 2 spaces between each sentence Add 4 lines between 'Sincerely' and 'Kathy McLendon' Four paragraphs total • Only the first paragraph changes according to the projects • The final 3 paragraphs always stay the same for every letter, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month , Day , 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in County . This project will cost an estimated $____ and will take roughly number months/years to complete.

Exhibit L

3) ELECTED OFFICIAL LETTER Font - Arial, Size 11 Add 2 spaces between each sentence Add 4 lines between 'Sincerely' and 'Gus Pego' Add 'Enclosure' at the bottom left Four paragraphs total • Only the first paragraph changes according to the projects • The final 3 paragraphs always stay the same for every letter, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month , Day , 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in County . This project will cost an estimated $____ and will take roughly number months/years to complete.

4) PRESS RELEASE Font - (Except for Headline) Times New Roman, Size 12 Headline Font - Times New Roman, Size 18 Add an 18-point space between Maribel Lena's email and the headline Add an 18-point space between the sub-headline and the body of the text Sub-Headline Font - Times New Roman, Size 12 Italics Five paragraphs total • Only the first paragraph changes according to the projects, and includes a list of the project scope • The final 4 paragraphs always stay the same for every press release, no matter what project First Paragraph Example: The Florida Department of Transportation (FDOT) is scheduled to begin a roadway construction project the week of Month , Day , 20__. The project limits extend along State Road (SR) ___ /__________ from ______ to ______ in City(ies) . This project will cost an estimated $____ and will take roughly number months/years and includes the following: • ____________ • ____________ • ____________ *Use the same scope of work from the Fact Sheet for the bullet points*

Exhibit L 5) WEB PAGE CONTENT Font Ariel, Size 12 'Project Title' Add main road and project limits Abbreviate road names (Ex: 'Ave', not 'Avenue'/'Blvd', not 'Boulevard') 'Project Limits' Add main road and project limits Do not abbreviate here… Write our full street names (Ex: 'Street', 'Terrace', etc.)

'Project Summary' Copy/Paste the Overview section of the Fact Sheet Copy/Paste the Work to be Performed section of the Fact Sheet right under the Overview Section Add the following excerpt to every project page, right under the Work to be Perfomed Section: To do this work safely, it will be necessary to perform traffic shifts and close travel lanes at times. When needed, daytime lane closures will be from 9 a.m. to 3:30 p.m. Permanent work zones, which will reduce the number of travel lanes, will be established in stages to lessen the effects of construction. Entrances to properties will be kept open. Detours wil be used while the contractor performs work at intersections and side streets.

Lane closures shall occur only during non-peak hours on non-event days/nights/weekends.

Non-peak hours are: • 9:00 a.m. to 3:30 p.m., weekdays and weekends • 9:00 p.m. to 5:30 a.m., Sunday through Thursday nights • 11:00 p.m. to 7:00 a.m., Friday and Saturday nights 'Start Date' Month Year 'Completion'

Exhibit L Month Year 'Construction Cost' If in the thousands - Ex: $750,000 If in the millions - Ex: $1.5 million 'Project Team' Write the name of the team member that pertains to each of the following positions: (Make sure to add ,P.E. after their name if they have their P.E.) • FDOT North/South-Dade Resident Engineer • FDOT North/South-Dade Assistant Resident Engineer • FDOT/CCEI Project Manager • FDOT/CCEI Project Administrator • CCEI Senior Project Engineer • Contractor • Public Information Specialist *Note: Not all positions apply to every project. *Note; Only the PIS's contact information is placed on this document, as well as the website.

Public Information Officer ______________________________________________________ Name

________________ Date

Project Manager ______________________________________________________ Name

________________ Date

Exhibit M NW 57 Avenue (W 65 ST to W 84 ST) PIO Issues Log Project FN #: 24994-1/5-52-01 Number

Date

1

Name

10/07/14 Mark Izzard

Representing

Hialeah resident

Address

348 W. 52nd.St

Contact information

Complaint/Issues

Resolution/Response

Status

786-367-0383

Many cars drive by the local neighborhoods trying to avoid traffic, and in turn ending up causing more congestion or traffic because there is no way to get out. He feels it's a safety concern to local residents

Cari forwarded his concern to Ossie and the team. They will place signs in the neighborhood vicinity, depicting 'Local Traffic Only' or 'No Outlet'

Resolved

2

10/13/14 Mike Fontitapu

Hialeah resident

N/A

305-773-9855

3

10/16/14 Adel Gonzalez

Accounting Firm

W 31 St and W 4 Ave

305-888-8489

He demanded to speak to He complained about the project someone who oversees the overall. Says it is the worst project project. Elizabeth Jett called him, he has ever seen, that the traffic and then relayed him to Ossie and the team. They have been in 'sucks' because of it, it is taking too long, etc. contact with him since Resolved He is wondering how long Phase 3 will take. He wants to make sure it won't affect his business duting Cari asked Ossie the shcedule and informed the stakeholder. tax season.

Resolved

305-753-4946

Cari explained that the Department does not compensate for loss of business Called to vent in general about wages. He asked to speak with the project as a whole. He especially inquired about how his someone in upper management. business has lost a lot of revenue Mario Cabrera spoke to him, and because of the project. He explained the same thing. He said demanded that we pay him for he would take legal actions the loss of business. against FDOT. Open

4

10/17/14 Yosy

Orange Fashion Store

Palm Springs Mile Area (49 St)

Exhibit N

Florida Department of Transportation RICK SCOTT GOVERNOR

1000 NW 111th Avenue Miami, Florida 33172-5800

JIM BOXOLD SECRETARY

November 19, 2014 Glenda Patterson 1039 NW 132 Street Miami, FL 33168 Re:

State Road (SR) 99A/I-95 Southbound Pavement Rehabiliation Project Financial Project ID: 427515-1-52-01 Contract No.: T6363

Dear Ms. Patterson: This letter is to acknowledge receipt of your complaint regarding damages to your property.

Specifically, you contend that construction operations in the project area caused damage to the wheels of your vehicle.

The contractor, Russell Engineering, Inc., is responsible for all claims related to the construction project while performing work for the Department. This is a contractual requirement of Section 7-12 of the Road and Bridge Specification’s book, which is a part of every FDOT contract.

By copy of this letter, the Department is notifying Russell Engineering, Inc of your claim. In the event you find cause for further correspondence, please forward a copy to the following: Brian J Gibbs, Vice President Russell Engineering, Inc. 2530 SW 36th Street Ft Lauderdale, FL 33312 Email: brian.g@russellengineering.com Phone: 954-691-7762 I wish to extend my apologies for any inconveniences you may have suffered. I am confident that Russell Engineering, Inc. will investigate the merits of your claim and will notify you of their decision, however, if you should need additional assistance, please feel free to call.

Sincerely,

Mohamed Mabrouk, P.E. FDOT District Six Assistant North Miami-Dade Resident Engineer cc: I. Hay; K. McLendon; F.Gonzalez; Russell Engineering Inc.; Project File

Exhibit O For your safety please walk, drive and ride cautiously around construction zones and do not enter any closed work zones. Please do not move any construction traffic control devices (i.e. orange barrels, barricades, etc).

Please note that starting Monday, September 29, roadwork on Miami Gardens Drive will intensify between NE 10 Avenue and NE 22 Avenue, while the contractor performs heavy roadway and landscape activities. This will impact traffic, and motorists are encouraged to take alternate routes. These impacts are scheduled to last roughly two months, weather permitting. Business access will be maintained at all times.

WHAT TO EXPECT Drivers commuting along this area of the project corridor are strongly encouraged to seek alternate routes, as there will be heavy impacts to traffic while the contractor performs the following activities: · Concrete work and removal · Sidewalk reconstruction · Signal and lighting upgrades · Median widening · Tree relocation and landscaping Daily lane closures continue from 9:00 a.m. to 3:30 p.m., Monday through Friday.

Nightly lane closures occur when necessary from 9:00 p.m. to 5:30 a.m., Sunday through Thursday., or 11:00 p.m. to 7a.m., Friday and Saturday.

PLEASE NOTE THAT THIS SCHEDULE MAY CHANGE DUE TO WEATHER OR UNEXPECTED CONDITIONS. Additional project information is available on the project pages of the department's website. You may also contact Construction Public Information Specialist Cari Mesa at 305-640-7441 or email her at Caridad.Mesa@dot.state.fl.us Drivers are encouraged to call 511 before they drive, or log onto www.fl511.com to get real-time traffic and lane closure information.

Follow us on Twitter @MyFDOT_Miami

Exhibit P

Exhibit P

Exhibit Q

Florida Department of Transportation District 6 Construction Project Updates Caridad Mesa November 12, 2014

SR 823/West 4 Avenue/NW 57 Avenue Roadway Projects (Combined from West 23 Street to West 54 Street) FIN Nos: 249941-1/5-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Project Manager – Amanda Shotton, P.E. CCEI Project Engineer – Ossie Larrazabal, P.E. Contractor – MCM Corp.

Start Date: September 2012 Completion Date: March 2015 Upcoming Activities: The entire project has entered Phase 3, in a full reconstruction: drainage, base placement, curb and gutter and sidewalk repair activities.

Issues: None SR 25/US 27/NW 36 Street Resurfacing Project FIN # 429159-1-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E..

CEEI Project Administrator – Roland Rodriguez, P.E Contractor – General Asphalt, Inc. Start Date: December 2013 Completion Date: September 2014

Exhibit Q Upcoming Activities: This project continues to undergo Final Inspection. Projected Acceptance date is November 17.

Issues: None

SR 916/NW 135 Street Roadway Project FIN # 429146-1-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. CCEI Senior Project Engineer – Roland Rodriguez, P.E. CCEI Project Administrator – Virgil Versaggi, P.E. Contractor- Weekley Asphalt, Inc. Start Date: February 2014 Completion Date: September 2014 Upcoming Activities: During the Final Inspection, it was noted that some of the asphalt work was done poorly. The contractor may have to go back and resurface again over the next few weeks.

Issues: Asphalt needs to be worked on again.

SR 826/Palmetto Expressway Landscaping Project – NW 62 Avenue to NW 42 Avenue) FIN # 250071-2-52-01 FDOT South Miami-Dade Resident Engineer – Erik Padron, P.E. FDOT Project Manager – Andres Berisiartu, P.E. FDOT Project Administrator – Anthony Sabbag, P.E. Contractor – Halley Engineering Contractors, Inc. Start Date: March 2014 Completion Date: December 2014 Upcoming Activities: The project construction portion was accepted as of Friday, November 7. Now, there will be a three-year Maintenance period.

Issues: None.

SR 7/NW 7 Avenue Roadway Project FIN # 428054-1-52-01

Exhibit Q FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Project Manager – Mohammed Mabrouk, P.E. FDOT Project Administrator – Elizabeth Jett, P.E. Contractor- Williams Paving, Inc. Start Date: May 2014 Completion Date: December 2014 Upcoming Activities: The contractor is currently working on median widening activities.

Issues: None SR 826/Palmetto Expressway Landscaping Project – US 1 to SW 62 Street FIN # 250140-2-52-01 FDOT South Miami-Dade Resident Engineer – Erik Padron, P.E. FDOT Project Manager – Andres Berisiartu, P.E. FDOT Project Administrator – Raul Mederos, P.E. Contractor – Manuel Diaz Farms, Inc. Start Date: August 2014 Completion Date: October 2014 Upcoming Activities: The contractor has completed punch list items. A Final Inspection has been scheduled for next week.

Issues: None SR 826/Palmetto Expwy at Okeechobee Road/South River Drive Roadway Project FIN # 431951-1-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Project Manager – Mohammed Mabrouk, P.E. CCEI Project Administrator – Roland Rodriguez, P.E. Contractor – Horizon Contractors, Inc. Start Date: June 2014 Completion Date: November 2014 Upcoming Activities: The contractor is currently working on punch list items. Thirty days upon completion of punch list items, they will perform thermoplastic installation.

Issues: None

Exhibit Q

SR 932/NW 103 Street over CSX Railroad Bridge Rehabilitation Project FIN # 428773-1-152-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Project Manager – Mohammed Mabrouk, P.E. CCEI Project Administrator – Roland Rodriguez, P.E..

Contractor – Royal Bridge, Inc. Upcoming Activities: This project was scheduled to begin July 1st, but has not started yet. Start date is currently still on hold.

Issues: None SR 860/Miami Gardens Drive Roadway Project FIN # 430805-1-152-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Project Manager – Amanda Shotton, P.E. FDOT Project Administrator – Sunday Enogieru, P.E. Contractor – H & R Paving, Inc. Start Date: August 2014 Completion Date: June 2015 Upcoming Activities: The contractor continues to performing signal work and ramp work near West Dixie Highway. They are also performing these activities at NE 19 Avenue and NE 22 Avenue.

Issues: None SR 934/NW/NE 79 Street Roadway Project FIN # 427452-1-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. FDOT Assistant Resident Engineer – Mohammed Mabrouk, P.E. FDOT Project Manager – Elizabeth Jett, P.E. CEI Senior Project Engineer – Jenner Alfaro, P.E. Contractor- Weekley Asphalt, Inc. Start Date: October 2014 Completion Date: June 2016

Exhibit Q Upcoming Activities: The contractor is currently performing milling and resurfacing activities in the eastbound direction from NE 5 Court to Biscayne Boulevard. They are also doing curb and gutter work, installing inlet structures and repairing sidewalks.

Issues: None

SR 9/NW 27 Avenue Intersection Improvement Project FIN # 422612-2-52-01 FDOT North Miami-Dade Resident Engineer – Ivan Hay, P.E. CCEI Senior Project Engineer – Osval Perez, P.E. CCEI Project Administrator – Virgil Versaggi, P.E. Contractor- ARC Electric, Inc. Start Date: October 2014 Completion Date: February 2015 Upcoming Activities: The contractor completed mast arms installation yesterday. They will work on signalization over the next couple of weeks.

Issues: None SR 5/US-1 at SW 27 Avenue Intersection Improvement Project FIN # 429021-1-52-01 FDOT South Miami-Dade Resident Engineer – Erik Padron, P.E. FDOT Project Manager – Andres Berisiartu, P.E. FDOT Project Administrator – Joan Fabian, P.E. Contractor- Weekley Asphalt, Inc. Start Date: October 2014 Completion Date: June 2015 Upcoming Activities: The start date for this project has been pushed back to Monday, November 17.

Issues: None SR 933/NW 12 Avenue Intersection Improvement Project FIN # 429021-1-52-01

Exhibit Q

FDOT South Miami-Dade Resident Engineer – Erik Padron, P.E. FDOT Project Manager – Claudio Diaferia, P.E. FDOT Project Administrator – Heidy Perigny Contractor- Marks Brothers, Inc. Start Date: November 2014 Completion Date: March 2015 Upcoming Activities: The contractor is currently removing caps on the sidewalk in preparation for future drainage work. They are also demolishing ramps, and working near NW 40 Street.

Issues: None

Exhibit R Hi, Kathy: Below please find my stakeholder meetings for next week: Who: Myself and Jason Brown (HML Public Outreach) What: Door to Door Outreach to introduce Jason as the new NW/NE 79 St PIS to the community When: Tuesday, November 18, 2014 -9:00 a.m.

Where: Project Corridor Area Why: We will perform door to door outreach to notify the stakeholders that Jason will be the new point of contact for all of their inquiries.

Who: Myself, Sergio Gonzalez, Anthony Sabbag and Fiorella Alvarez What: Door to Door Outreach for the South portion of the upcoming NW 57 Ave/Red Rd Projects When: Thursday, November 20, 2014 -2:00 p.m.

Where: Project Corridor Area Why: We will perform door to door outreach to notify the stakeholders of the project start and answer any questions they may have.

Please let me know if you have any questions or need further information.

Thank you, Caridad Mesa

Public Information Specialist Consultant The Corradino Group Florida Department of Transportation District VI Construction Office: 305-640-7441 Cell: 305-906-0324 Fax: 305-640-7430 Email: Caridad.Mesa@dot.state.fl.us Website: www.fdotmiamidade.com

Exhibit S Good Morning, Ivette- Below is my Facebook Submission caption for the attached photo. (*Make sure photo is attached‌ The contractor in the photo MUST be wearing proper gear: hard had, construction vest, proper shoes, etc.*)

Caption: Construction is nearing completion on the William Lehman Causeway in Aventura and Sunny Isles Beach.

Upon completion, there will be newly constructed sidewalks, repaved streets, a widened roadway, extended bike lanes and upgraded signalization.

Website Page Link: http://www.fdotmiamidade.com/current-projects/north-miami-dade/sr-856william-lehmancausewayne-192-street-from-biscayne-boulevard-to-collins-avenue-1.html

Thank you, Caridad Mesa

Public Information Specialist Consultant The Corradino Group Florida Department of Transportation District VI Construction Office: 305-640-7441 Cell: 305-906-0324 Fax: 305-640-7430 Email: Caridad.Mesa@dot.state.fl.us Website: www.fdotmiamidade.com

FDOT District Six PIO Process

Handbook 2015

Thank You The Corradino Group

The Corradino Group