Officer Training President Basic knowledge of Parliamentary Procedure from the perspective of the person running a meeting General expectations of all officers of Key Club o o o o
Attendance at meetings Participation in events Role model for other members Knowledge of, and participation in, Key Club activities beyond CHS
Being a Leader of the Board and Club o o o o
Board meetings and responsibilities
Image in the club Assisting the officers Time Management
International and CNH President Manuals Committees o Appoint them â–Ş
Committee Chairs & responsibilities
o Keep track of them o Ex-officio member
Agendas and running meetings o o o o o o o o
What they include Timeline for completing them Use of the bell and gavel Keeping the meeting on task Introducing & thanking guests Closing the meeting Thank you cards to guests Weekly time commitment
Key Club Contact outside CHS o o o o o
Contact with Division 32 Contact with Lt. Governor Attending DCM’s Reporting at DCM’s Getting together with other Key Clubs/Interclubs
Agreement to Serve Forms o What are the guidelines?
Key Club issues to consider o o o o o o o o o o
Model of an ideal club/symptoms of a weak Key Club Club meetings format Club communication system Key Club Week ideas Bonds with our Kiwanis Club Bonds with the Builders Club “Health” of Executive Board Increasing attendance at RTC, Fall Rally, DCON President’s goals for this year Club evaluation
CNH I K E Y C L U B CloverdaleHigh HighSchool School Cloverdale
Officer Training Manual President 2019-20
Cloverdale High School K E Y C L U B Parliamentary Procedure Over-View
When action is required: ▪ Someone other than the presiding officer must make a motion by saying, “I move that…..”. The motion should include specifics. The secretary must record the motion exactly as stated and include the name of the person who made the motion. ▪ The presiding officer must ask for a “second”. The secretary does not have to record who seconded the motion, but MUST record that is was seconded. ▪ If discussion occurred before the motion was made, as often happens, the presiding officer is still required to ask, “Is there any further discussion?” ▪ There may or may not be discussion at this point. When discussion is finished, the presiding officer must say, “Then we will proceed to vote.” ▪ Most times you can use a “voice” vote. But, if the issue is important or discussion seems to indicate mixed feelings in the group, then take a hand count. If a hand count is taken, the secretary MUST record the number of votes in favor and/or against. ▪ When taking a vote say, “All those in favor please signify by saying ‘yes’. Those opposed say, ‘no’”. The presiding officer should ALWAYS clearly repeat the motion before taking the vote, to make sure that everyone understands the issue on which they are voting. ▪ The presiding officer MUST say, “Motion is passed.” Or “Motion denied.”, if it doesn’t pass. The secretary MUST record one or the other in the minutes. ▪ Things get complicated when making an amendment. The best thing to do is…..before making your original motion, make sure that the motion includes the details you consider important, ones that you have more or less already agreed upon.
General Expectations: • Meeting Attendance – at least 80%/ both lunchtime and Board • Participation at events – Do as many as possible / the members notice when the president sets a poor example/ but there is no hard and fast rule…this is important, though • Role model for other members – good example in character / includes social media / also goes back to the previous…be at events and activities • Knowledge of & participation in Key Club beyond CHS – attend Division Council Meetings – supposed to go to 6 out of 12 over the course of the year/give a club report at the meetings.
CNH I K E Y C L U B General Officer Guidelines CNH District Club Meetings: • Attend 80% of all club general meetings. Board Meetings: • Attend 80% of all club executive board meetings. Should hold one Board meeting each month. Division Council Meetings: • Attend a minimum of six (6) Division Council Meetings. Kiwanis Meetings: • Attend a minimum of one (1) Kiwanis Division Council Meeting and/or attend a minimum of three (3) general Kiwanis meetings. Training Conference: • Attend the Officers Training Conference and/or the Region Training Conference. Officer Workshop: • Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.
Contact with Other D32 Clubs LTG: • Miguel Gonzalez
d32.cnhkc.ltg@gmail.com
Region Advisor: • Tricia Shindledecker cnhkc.r15.advisor@gmail.com
Clubs: Cardinal Newman
Andy Hall
andy@hallandbartley.com
Casa Grande
Francesca Smith
fsmith@ciginsurance.com
Healdsburg
Dick Bugarske
rburgarske@gmail.com
Lower Lake
Joan Mingori
joan&shelleygraphics.com
Maria Carrillo
Katie Ruppe
ktruppe@sbcglobal.net
Montgomery
Tricia Shindledecker
cnhkc.r15.advisor@gmail.com
Piner
Ed Christensen
tweetybevy@yahoo.com
Santa Rosa
Stan Borges
stanborges@comcast.net
Sonoma Valley
Kathy Richards
kathy@kjr-jd.com
Windsor
Allan Kuba
afkuba@comcast.net
Leading the Board and Club Executive Council (Board) Meetings: • Schedule them / remind officers and Executive Assistants to attend • Prepare agendas in advance (with the advisor) • They usually last 1 ½ to 2 hours • Discussions are important so be knowledgeable about topics • The Board meetings are when most financial decisions are made • The Board meetings are when club challenges are discussed • Your role is to encourage discussion. Technically, you aren’t supposed to share your opinion; and you cannot vote unless it is to break a tie.
Things to remember when making agendas for Board Meetings: • Any member can attend a Board meeting. Only Board members can vote. It’s best to have at least one advisor present; having more than one there is even better. • Hold your Board meetings during the last week of each month. If that doesn’t work, due to calendar restrictions, hold it before then. • Figure out your service projects for the next month. Authorize a calendar of events, and make sure it is approved by the Kiwanis Board. • Discuss issues that have relevance…… maybe attendance has dropped off at meetings……..maybe you feel you need to figure out how to better connect with your Kiwanis……..etc. • Take care of financial concerns…….. “move” to pay bills and deal with all money matters. You need a “quorum” present to make motions legal. It’s easier to get a quorum at your Board meetings than it is to get one at regular meetings. A quorum is 1 person more than ½ your number. • Discuss and determine if you need any special committees to take care of particular projects that month. Assign a chairperson who is either at the meeting or ask someone who is not present to take charge. • Make sure you include division/district events that may be happening that month on the agenda and calendar. Some big district events should be discussed far in advance.
Image in the club
You are not their boss! A few qualities that make a good leader: 1. Honesty. Always do the honest thing. It makes people feel like they know where they stand with you at all times. 2. Focus. Know where you're going and have a strong stated mission to lead people on. If you're not sure, how can your people be sure? You have to have strong focus and stay the course. 3. Passion. Whatever it is, you must have passion for what you're doing. Live, breathe, eat and sleep your mission. 4. Respect. Not playing favorites with people and treating all people -no matter what station in life, what class or what rank -- the same. 5. Excellent persuasion abilities. People have to believe in you and your credibility. Image is everything and the belief people have in you, your mission, your facts or your reputation are key to being a great leader. You have to persuade people of this -- it doesn't just happen. 6. Confidence. If you don't believe in yourself, no one will. Some leaders worry that if they show too much confidence, others will think them arrogant. The reality is people want to know what you know for sure -- and what you don't. Having the confidence to say "I don't know" is a powerful skill. 7. Clarity. The only way you can get confidence is by becoming really, really clear about who you are and what is most important to you. New leaders fail when they try to become all things to all people, or try to do too much out of their area of excellence. Clarity helps you say "yes" to the right things -- and "no" to others. 8. Care. The strongest, most effective leaders are not just about business, but about the people in it and the people impacted by it. Plus, they show they care through their words and actions, even proving how they care for themselves and their family. Care shouldn't be a four-letter word -- and the best leaders know it.
It’s important to know when to act professionally: • Written messages should always be proofed before sending. If you have trouble with grammar, then ask someone you trust to check your messages before releasing them to the public. ALWAYS cc your advisors. • Facebook usage: o Use it only for reminders about events. Never put any business on Facebook. Business should be conducted by e-mail. o Remember that the image of you that you put out online is you representing Key Club. As the leader of your Key Club, you are asked to be circumspect on even your PERSONAL Facebook page. The rule of thumb is…. if you wouldn’t want your mother to read it…….then don’t put it up on-line. • Attire: o Remember that typical teenage attire is not always appropriate for some Key Club settings. Skirts should not be too short. Tops should not expose too much of the upper body. o If you are attending a Kiwanis meeting, or another more formal Kiwanis occasion……. please dress “up”; but remember to follow the rule already mentioned.
Have you memorized the Key Club Pledge?
Do you exemplify the Key Club Core Values in your daily actions, even when you are not at a Key Club activity?
Suggestion: Meet with your secretary the next time he/she does the MRF and follow along with what is done. You need to be familiar with how to do the MRF, so that if your secretary cannot do it at some point in time‌‌ you can step in to see it is done on time!
Help All Officers Understand Their Duties • The following is an example of a Cali-Nev-Ha Officer Agreement Form. • These are available for each of the 5 recognized positions. • You and the Kiwanis Advisor should make sure that every officer has read and signed their form. • You can find them on-line at the CyberKey at www.cnhkeyclub.org. Go to the “Officers” tab at the top of the site. • Remind next year’s incoming officers that they are SUPPOSED to try to attend District Convention 2019!
Plan of action for dealing with a Board member who is not performing tasks
• Step 1 – • Step 2 – • Step 3 – • Step 4 –
Sources to find out division, region & district events: • E-mail messages to the club officers will regularly come from Emily Lau & Sue Cummins. • Check out our division Facebook site. Something is usually put up a couple of times a week. To receive messages you need to be invited to be a part of the group. E-mail Emily. • Regularly check the division website at: o www.keyclubregion15.weebly.com o Bookmark it on your computer to it’s easy to get to…… • Go the district website on-line to www.cnhkeyclub.org
Committees: • Usually, there are only a few of these, but they can be very important. • You will need to appoint the committee chairs and members. • You should try your best to attend committee meetings. • You need to put an item on agendas for committee reports.
What are “Standing Committees”? A standing committee is one that may last over several months, or maybe even the ENTIRE year. • You and the Board should probably take some time this summer or in the early Fall to determine which “standing committees” you want for your club. • They might be something like: o A “Fundraiser Committee” o A Kiwanis relations committee o A club communication committee • Divide up your membership and place them onto committees, either by their choice or your assignment. • This ensures that each member can feel involved at a level beyond just attending meetings.
Your Role with Committees • Appoint chairs • Make sure chairs have created an agenda before each meeting • Attend the committee meetings • Make sure reports are given at lunchtime meetings & insure that members understand the importance of supporting committee decisions • Make sure decisions of the committees that involve finances are authorized by either the Board or the club members at a regular meeting
Agendas and Running Meetings
CNH I K E Y C L U B
Cloverdale High School Rm. 21 Call to order
Meeting time: 12:55 p.m. Neidi Calvillo
Pledges
Andreina Inda Gabriela Gaona
Introduction of Guest: Gene Lile, Kiwanis President Roll Call Minutes – Treasurer’s Report –
Sheet Passed Around
Typical Lunchtime Agenda – once you get the hang of it – takes about 15 minutes to create
Gabriela Gaona Cristina Cardenas
Committee Reports •
Save the Rain o Pass out the Disneyland Donation Drawing tickets • Selling groups for over vacation time o Next meeting – Tuesday, January 9th at 6 p.m. at Starbucks
Unfinished Business • • • • • •
Moroccan Nights – Report Eliminate fundraiser at Ray’s – Report Save the Rain after-school sales this week – who can do it? Newsletter Review o Questions & Starbucks reward Secret Santa Pals o Everyone ready? Any questions, comments or concerns? o Provide more materials for members & examples of what can be done; go over guidelines Kiwanis Bake Auction • Caroling with Kiwanis – Sunday at 2 p.m. at HealthCare Center • Druids Dinner – Sunday at 5 p.m. at Druids Hall • Food Pantry on December 22nd & 29th; (Fridays), from 1-3 p.m. at the Food Pantry
New Business
• • •
Board meeting on Thursday at 6 p.m. at Tian Yuen – bring $5 Distinguished application work sessions – second week of Winter Break; sign-up sheet is available Good luck on Finals and have a great Winter Break; no meeting next week, because there is no lunch on Tuesday.
Adjournment
Neidi Calvillo
Typical Board Agenda – usually prepared with lots of advisor input
CNH I K E Y C L U B
Call to Order
Anahi Ruiz
Pledges
Dispensed With
Roll Call
Sheet Passed Around
Minutes – dispensed with Treasurer’s Report – dispensed with Committee Report ▪ Save the Rain o Need to work hard on the Disneyland donation drawing sales- suggestions? o After-school sales this week & next week Unfinished Business ▪ Kiwanis Crab Feed ▪ Kiwanis Bake Auction ▪ Kiwanis Secret Santa Pal project ▪ Scrapbook ▪ Distinguished applications ▪ Reimburse Sue Cummins o For supplies for Kiwanis Appreciation during Key Club Week - $24.72 o For Staff Appreciation snack spread during Key Club Week - $41.32
ACTION NEEDED ACTION NEEDED
New Business ▪ Removal of Alyssa Gaylor as a club Vice President ACTION NEEDED ▪ Schedule for upcoming Board meetings ▪ December Division Council Meeting – This Saturday in Petaluma ▪ Diamond Distinguished Club status – Meeting attendance is a factor; causing problems for us this year ▪ Annual support of Builders Club - $50 ACTION NEEDED ▪ Activity in December with Builders Club ▪ December club newsletter assignments ▪ UNICEF/Eliminate donation - $1000? – ACTION NEEDED ▪ We have $764 fundraised – do another fundraiser or take the $236 out of general funds? ▪ Kiwanis Food Pantry ▪ Kiwanis Caroling at Cloverdale HealthCare Center ▪ Kiwanis Rose Float ▪ December calendar ACTION NEEDED Adjournment
Anahi Ruiz
More on agendas: • Tentative agendas should be emailed to the advisor over the weekend. • Use the club calendar, found on the website to help remind you of what to put onto the agendas. • Advisor will email back a finalized agenda by no later that 5th period on the day of the meeting. • Members chosen to speak, lead the pledges, etc. should be notified by YOU, in advance, that they have a part in the meeting. • The more that ALL members are involved in the meeting, the more interesting they will find it. You will need to create a balance between getting business done, and getting members engaged!
Meeting challenges: • Keeping the members interested in the meetings is a constant challenge. • Coming up with ways to do this will be your responsibility. • Members often tend to stop coming around November, (after Fall Rally). • You may need to brainstorm incentives to keep them coming!
Meeting protocols: • Use the bell and gavel to identify moments when official business has occurred – opening, closing, approval of minutes, etc. • Get through all the business. Sometimes that might involve spending less time on Unfinished Business, (i.e. reports from previous events.) • Introduce guests at the beginning of the meeting, & then again when they speak. • Thank guests, and follow up with a making sure that a thank you card or email is sent by someone on the Board.
Contact Outside CHS: • Contact with the division – A club president needs to create bonds with other club presidents. This includes joining the Presidents Reflector on the CyberKey. It also includes attending as many DCMs as possible.
• Contact with the LTG –
You will be placed on a
President’s email roster and receive regular updates from the LTG. It will be your job to pay attention to those and to follow instructions when given by the LTG. In addition, you should become comfortable contacting the LTG whenever you need. Email is the primary form of communication with the LTG.
• Attending DCMs- This is a priority, and you should try hard to not miss these meetings. This is the best way to connect with Key Clubs in our area.
• Reporting at DCMs-
A club report is given at all
DCMs. You should prepare yours in advance of the meeting. The best way to do this is to look at the calendar on the website to remind you of everything that was done since the last DCM. You tell about activities and give information about figures like amounts of money raised, or number of members who participated – if that information is important. If you don’t know these details, check in with the advisor(s) or secretary.
• Interclubs -
You need to encourage at least 4 members go to
Kiwanis service projects, Builders Club projects and division-wide events. If we have at least 4 members and they have at least 4 members, then it is considered an “interclub”. These are important for fostering bonding with others in the Kiwanis “family”; and are necessary for receiving a Distinguished Club Award.
Thoughts on Possible Interclub Projects
• Car Wash for a Cause • Redwood Empire Food Bank • Clean-Up of a public area • Fundraiser for PTP • • •
Agreement to Serve Form • We ask that ALL officers make an effort to follow the CNH Guidelines for their specific position. • If there are TWO PRESIDENTs, one must follow the CNH President Guidelines; the other must follow the Vice President Guidelines. • We determine who is the “official president” before submitting officer lists in March. This is usually based on preference, experience in Key Club, and whatever other factors seem important. • The name of the “official president” can be changed when dues are paid in October. At this time, the choice is determined by which member seems to be most involved/caring, etc.
Issues to consider:
Ng | Member Recognition Chair | cnhkc.mr@gmail.com
• Club meetings format – We’re always looking for ways to make the meetings more interesting. This is a constant challenge.
• Club communication system – This is one of your most important priorities. Connecting with the officers and members is vital to the health of the club. Use of Instagram, texting, emails, Facebook and our website; plus making sure that we have information-worthy newsletters, are things you need to organize. You can ask other officers to take charge of each of these, but you will need to make sure those officers perform their jobs.
• Key Club Week – This is always the first full week of November. It is your job to plan the week, with the assistance of the Board. You are responsible for helping everyone to feel excited and willing to participate! (See the page that follows, which is an example of what one president suggested we do during Key Club Week.)
• Bonds with our Kiwanis –
You are an ex-officio, (non-
voting), member of the Kiwanis Board. They meet once a month, and you are asked to attend those meetings and then report back to the club about what happened. You are also asked to encourage the Vice Presidents to attend, as they are supposed to be there, too.
• Bonds with our Builders Club – The Vice Presidents are supposed to create activities for us to do with the Builders Club, but you will need to make sure they do their job!
• Health of our Executive Board – Your job will be to smooth out problems within the Board, and if necessary, discuss with the advisor times when a Board member might need to be removed from office. Regular “Facetime” with Board members really helps.
• Attendance at RTC/ Fall Rally/ DCON – You will encourage members to participate in these events. You will get a lot of help from the advisors. And, it’s important to ask all the Board members to prioritize going, too!
• President’s Goals for the Year –
In the summer
you will want to set some goals for the club. (See the page that follows, which is an example of what one president did.)
• Club Evaluation -
There are a lot of evaluation formats
available online. (See page that follows which shows an example of a format recommended by Key Club International.) It would be your job, in the summer, to figure out our areas for improvement and strategies to help us improve.
Key Club Week Plans 2016 •
Monday – “Show Your K in Every Way” Day o We are encouraging all members to wear some kind of Key Club attire o We are encouraging officers to go all out and wear “spirit attire”- (recycled items from Fall Rally?)
We are asking the yearbook to take pictures of us at lunchtime that day We are taking pictures all day and posting them on Instagram, and Twitter with #KeyClubWeek and putting them on our Facebook page o Do we want to go after school to get gifts for the Kiwanis for Thursday’s meeting? Tuesday – “Kudos to the Key Players” Day o We are doing thank you cards for the advisors o We are writing thank you notes to businesses that have supported us and after school delivering them to the businesses o We are doing personalized thank you cards for our Kiwanis o o
•
▪ o
When do we make the thank you cards for everyone?
We are honoring our Cloverdale H.S. staff with donuts and a sign that says, “Donut know what we’d do without you!” – who will make the sign? Do we put something in each teacher’s box – or just do something in their Faculty Room?
o
At our meeting we are honoring significant members of the club who “go the extra mile” and do more than others – what do we want to do for them? Who picks them? ▪ Do we want to have a ”meal” at this meeting?
•
Wednesday – “Dare to Care” Day o We will meet at lunchtime to put together final products for the donation drawing to be held at the dinner that evening, (see next bullet). Can everyone have a donation drawing item? What kinds of things do we want?
We will hold our “Diverse-A-Dish” Dinner at the Jefferson School Mulit-Purpose Room, starting with set-up at 4 p.m. and clean up ending by 8:30-9:00 p.m. A portion of the proceeds from this dinner will be donated to the Kiwanis Eliminate Project, saving the lives of babies. (The portion has to be discussed by the Board) Thursday – “Random Acts of Kindness” Day o At the Kiwanis meeting that morning we want to give every member a personalized thank you card AND a small gift (we need to go to the Dollar Store to o
•
see what we can find) o
We want to do the clothespins on people at school – When do we get them ready?
o
We will hold our Member Orientation night from 7 – 11 in Room 7 at CHS. ▪
•
Healdsburg and Windsor have been invited to join us
Friday – “Connect the Ks” Day o We have invited the Kiwanis Club and the Builders Club to join us for bowling ▪ On Friday night, November 11th we can bowl for 1 hour for $8 (includes shoe rental). The start times that make sense (for allowing our Kiwanis to be involved), are 6:00, 7:00 or 8:00. We should make a decision as to start t
Key Club Week Plans for 2019
Day of the Week
Monday Tuesday Wednesday Thursday Friday
Planned Activities
Kiwanis Connections It is important to maintain a positive Kiwanis connection: • You MUST attend a minimum of 3 Kiwanis meetings over the course of the year. o That’s a guideline from CNH Key Club. o Actually, we prefer MUCH more than that! o We want you to begin to know the Kiwanis members as mentors and friends • You MUST make as much effort as possible to help at as MANY Kiwanis events & activities as possible. Typical ones include: o Kiwanis One Day – Saturday, April 18, 2020; help can also be with distributing flyers to homes in the week before the event o Mother’s Day Breakfast –Sunday, May 10th. Set-up the night before. o Food Pantry – (When school is out – on Fridays between 1 and 3 p.m.) – August, December and April o Oktoberfest –Saturday, October 5th o Kiwanis Marathon – Sunday, October 20th o Kiwanis Crab Feed –Saturday, December 7th o Kiwanis Division Meetings – On Saturdays, usually in June, September, November, January and March
Cloverdale President’s Goals for the 2017-18 Year: Fundraising Pediatric Trauma Program $1,300 March for Babies $800 Save the Rain - Single Service Project $11,000 UNICEF $1000 ______________________________________________________________________
Example
Events
Fall Rally - Six Flags 15 members Key Leader 10 members; and 2 facilitators DCON - Reno, Nevada 15 members ICON - Chicago, Illinois 5 members ______________________________________________________________________
Contests
President, Vice Presidents, Secretary, Treasurer to fill out Distinguished forms. - Scrapbook - Newsletters - Video - Attire - Website - Single Service Project ______________________________________________________________________
Other Improve attendance at club meetings Better the club communication system • Send at least 3 text messages each week Post more on social media: Instagram, Twitter, and Facebook Make new members feel welcome and comfortable Get every member to go to at least two events each month Get members to regularly use the website; especially for signing up for activities
President’s Goals for 2019-20 Activity
Membership Service Records Member Connections Fundraising Events Contests Other
Goals
Meeting Our Goals Things to do to increase membership:
1. 2. 3. 4.
How to encourage ALL How to encourage ALL members to stay members to do AT active: LEAST 5 service hours a month:
1.
1.
2.
2.
3.
3.
Connecting with Members How Do We Keep Members Involved?
How Do We Keep Members Informed?
How Do We Maintain the “Family” Feel?
How Do We Connect with the Parents?
1. 2.
How do we encourage more members to attend the Region Training Conference?
1. 2.
Fall Rally What do we do to make Fall Rally affordable?
DCON 2020 March 13-15 | Reno
How do we get members to understand that fundraising for DCON should start EARLY?
What are some thoughts about sharing DCON passion with members who have never gone?
Thoughtful Changes A
1.
L O O K A T O
2. 3. 4.
U R MEETINGS
Forms of club communication: • • • • • • • • • • •
Texting Phoning Emailing Facebook – do both a club site and personal messages Instagram Google Classroom Twitter Website Newsletters – the club VPs are supposed to put regular messages into club newsletters. Posters in the hallways Signs on lockers
Just remember – club business is NOT supposed to be conducted on any form of social media. However, putting up notices, pictures and sharing details about activities is encouraged.
Texting Phoning Emailing Facebook Instagram Google Classroom Twitter Website Newsletters Posters in the hallways Signs on lockers -
Increasing Bonds with Our Kiwanis Club
Increasing Bonds with Our Builders Club
This is a good gauge for evaluating the club! 7 Habits of Highly Successful Key Clubs By Sue Cummins | Notes taken from a session at the Key Club International Convention 1. They actively involve their new members. They go out of their way to find out the interests of the new members. 2. They have a stronger relationship with their Kiwanis Advisor/Kiwanis Club. For example, they provide a time for the Kiwanis Advisor to share at the club meetings. They do things like “Happy Change” at club meetings. 3. They have an active Faculty Advisor. And they show appreciation to both advisors. 4. They have a least one large-scale event each year for which they are known. This could be something like a Senior Prom for the retirement community; a Haunted Trail or Spooktacular at Halloween; a Winter Formal or a blood mobile for the school; a Homeless sleep-out; whatever it is, it’s done EVERY year and the school identifies it with the Key Club! 5. They have a good relationship with the school principal. Every year, the officer team should visit at least once with the Principal to share goals and find out what the club might do to benefit the school. 6. They have a functioning committee system. This provides for more regular member engagement in the club decision-making process. Suggested committees could be: Promotion, Publication & Program; Recruitment, Service; School Projects, etc. 7. They attend District Convention and take advantage of district-level contacts. These are incredibly important because it helps members to feel like they are involved in a bigger endeavor and gives them more respect for the organization. Highly effective clubs have: ~ Enthusiastic participation from most/all members ~ Committed to the mission and values of Key Club as a service organization ~ Healthy membership size and are growing ~ Effective and are work-based High-performing Key Clubs are: ~10% more likely to have members report that the club has inspired them to do more service. ~ More likely to have a larger membership. 61% of high performing Key Clubs have more than 50 members. But, you don't have to be a big Key Club to be high-performing. ~ Better at keeping members engaged with their meetings. They have higher rates of meeting attendance – members come because they feel connected. One suggestion is for officers to make an effort at the beginning of club meetings to talk with all the members. ~ Doing lots of service! Members go above and beyond the minimum service of 50 hours
New Member Involvement Large Scale Event Principal Relationship Strong Committees
Seem Over-Whelming? It’s a learning process that takes some time. Also, remember that: • Things get easier with practice • The personal benefits to you will be lifetime ones that you will feel so lucky to have gained!
Take a chance on doing something EXTRAORDINARY with this next year of your life!