Officer Training Treasurer Basic knowledge of Parliamentary Procedure from the perspective of a person taking minutes General expectations of all officers of Key Club o Attendance at meetings o Participation in events/DCMs o Role model for other members o Knowledge of, and participation in, Key Club activities beyond CHS Agreement to Serve Forms Treasurer Guides and Manuals Budget Fundraising Calendar o Fundraising Guides o Fundraiser suggestions o Creating a yearly calendar of fundraising activities Money deposits and Treasurer’s Reports Membership Recruitment o Strategies for the beginning of the school year o Strategies for maintaining membership o Paying Dues Grants Kiwanis connection o Local meetings o Local service projects o Division meetings and activities Region Training Conference Distinguished Treasurer o Application o Time needed to create application
CNH I K E Y C L U B Cloverdale High School
Officer Training Manual Treasurer 2019-20
Parliamentary Procedure Over-view
When action is required: ▪ Someone other than the presiding officer must make a motion by saying, “I move that…..”. The motion should include specifics. The secretary must record the motion exactly as stated and include the name of the person who made the motion. ▪ The presiding officer must ask for a “second”. The secretary does not have to record who seconded the motion, but MUST record that is was seconded. ▪ If discussion occurred before the motion was made, as often happens, the presiding officer is still required to ask, “Is there any further discussion?” ▪ There may or may not be discussion at this point. When discussion is finished, the presiding officer must say, “Then we will proceed to vote.” ▪ Most times you can use a “voice” vote. But, if the issue is important or discussion seems to indicate mixed feelings in the group, then take a hand count. If a hand count is taken, the secretary MUST record the number of votes in favor and/or against. ▪ When taking a vote say, “All those in favor please signify by saying ‘yes’. Those opposed say, ‘no’”. The presiding officer should ALWAYS clearly repeat the motion before taking the vote, to make sure that everyone understands the issue on which they are voting. ▪ The presiding officer MUST say, “Motion is passed.” Or “Motion denied.”, if it doesn’t pass. The secretary MUST record one or the other in the minutes. ▪ Things get complicated when making an amendment. The best thing to do is….. before making your original motion, make sure that the motion includes the details you consider important, ones that you have more or less already agreed upon.
General Expectations: • Meeting Attendance – at least 80%/ both lunchtime and Board • Participation at events – Do as many as possible / the members notice when a Board members sets a poor example/ but there is no hard and fast rule…this is important, though • Role model for other members – good example in character / includes social media / also goes back to the previous…be at events and activities • Knowledge of & participation in Key Club beyond CHS – attend Division Council Meetings – supposed to go to 6 out of 10.
CNH I K E Y C L U B
General Officer Guidelines CNH District Club Meetings: • Attend 80% of all club general meetings. Board Meetings: • Attend 80% of all club executive board meetings. Should hold one Board meeting each month. Division Council Meetings: • Attend a minimum of six (6) Division Council Meetings. Kiwanis Meetings: • Attend a minimum of one (1) Kiwanis Division Council Meeting and/or attend a minimum of three (3) general Kiwanis meetings. Training Conference: • Attend the Officers Training Conference and/or the Region Training Conference. Officer Workshop: • Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.
Contact with Other D32 Clubs LTG: • Miguel Gonzalez
d32.cnhkc.ltg@gmail.com
Region Advisor: • Tricia Shindledecker cnhkc.r15.advisor@gmail.com
Clubs: Cardinal Newman
Andy Hall
andy@hallandbartley.com
Casa Grande
Francesca Smith
fsmith@ciginsurance.com
Healdsburg
Dick Bugarske
rburgarske@gmail.com
Lower Lake
Joan Mingori
joan&shelleygraphics.com
Maria Carrillo
Katie Ruppe
ktruppe@sbcglobal.net
Montgomery
Tricia Shindledecker
cnhkc.r15.advisor@gmail.com
Piner
Ed Christensen
tweetybevy@yahoo.com
Santa Rosa
Stan Borges
stanborges@comcast.net
Sonoma Valley
Kathy Richards
kathy@kjr-jd.com
Windsor
Allan Kuba
afkuba@comcast.net
A club budget should be created and approved by the Board no later than July of a new school year. It needs to balance “Income” and “Disbursements”. It’s just an over-view of the anticipated non-service fundraisers for the club. It’s a great way to plan how you are going to pay for such events as Region Training Conference, Fall Rally, District Convention, and Key Leader, It is also a good way to plan ahead and make sure you are ready to face the financial obligations of the year.
Example
Creating this year’s budget… Last year’s Treasurer planned a number of fundraisers that were never implemented. It’s the Treasurer’s RESPONSIBILITY to spearhead at least a couple of the planned projects. The Treasurer should also remind the Board to follow the budget and yearly fundraising plans as the Board meets each month to put together the next month’s calendar. Use the template from last year’s budget to create the one for this year. Below is a list of activities from last year’s budget that you may or may not want to keep. You may wish to look through the fundraising pages included in this document for “better” ideas.
Car Wash(es) • Bake Sale • Heart/Valentine Grams • Valentine Items • A-Thons • Prom Corsages •
Changes to Disbursements • District Convention is going to be double the cost of the 2018 one – approximately $600 per member, (assuming we go to Disneyland) – this makes the cost of sending 15 people come to $9000 • For International Convention – budget 4 people at $200 each, or $800
50 Fundraising Ideas
50/50 Raffle Perhaps the simplest of all fundraisers is the 50/50 raffle. Many organizations that rely on fundraising efforts offer a 50/50 raffle at every meeting. All Saints Day Cleanup Little ghosts and goblins can wreak havoc on yards and pumpkins during Halloween. Have an all saints day cleanup for your next fundraiser. Create a flyer about your group and the service you are offering. All You Can Eat Potato Bar Tired of the same old spaghetti dinner fundraisers? Try having an all you can eat potato bar for your group’s next dinner fundraiser. People will enjoy the change and there is a minimal cost and work involved. Baby and Kids' Resale Babies and children outgrow clothing and toys so quickly, often before they are worn out. Host a baby and kids’ resale as your next fundraiser. Bachelor/Bachelorette Auction Calling all eligible bachelors and bachelorettes… Help raise funds for your group and meet some new people while doing so. Host a Bachelor/Bachelorette Auction. This fundraiser is appropriate for adult groups, so it might be something you’ll want to do with your Kiwanis. Bagger for a Day Sometimes it seems that your local grocery store can be too busy and that you always end up bagging your own groceries. This quick and easy fundraising idea lets you provide a nice service to people. Wear a sign to advertise your cause to encourage people to “pay” for the service. Bake Sale This is an easy fundraiser to run as part of a larger event, such as a holiday craft sale, or sporting event.
Bake-off Bake Sale Appeal to the community's competitive spirit and love of sweets and hold a bakeoff bake sale! You can set parameters like participants can only bake cookies or cakes, or just let everyone do their own thing. Ballroom Dancing Lessons Put on your dancing shoes and start practicing your spins and dips! Find someone to volunteer to instruct people and advertise in the community. Ballroom dancing made quite a comeback through television. Other than it being fun and entertaining, it's also great exercise. Barbecue Contest Fire up the grills and break out your best barbecue recipes! Everyone loves a barbecue. Anything cooked on a grill is delicious—even vegetables. Bargain Basement Evening Gowns This is a wonderful way to clean out your closets and make some money during Prom and Homecoming Season. People always have old Prom dresses and Bridesmaids dresses that they don’t know what to do with them. Beautiful Baby Contest Everyone loves a beautiful baby, and all parents know their baby is one. They won’t be able to resist entering their child into your beautiful baby contest. Bidding for Blue Plate Specials This is a fun and sometimes hilarious twist on the dinner fundraiser. Tell people to bring an individual serving, cooked meal or dessert, their checkbook, and their sense of adventure. They then bid to be able to eat someone else’s prepared food. Board Game Tournament Create a fun twist on a card tournament and do something that everyone can participate in. Have a Board Game Tournament. Pick a favorite, such as Sorry, Trouble, or Monopoly. Charge an entry fee and give prizes to the winners. You can even add a meal, if you want.
Book Club Fundraiser Band with your fellow book lovers, have a good time, learn new things, and raise money for your cause! A book club fundraiser may very well be the perfect combination of fun and function. Break the Balloon Pop, pop, pop. What can be more fun that popping a balloon? Winning something for doing so, of course…. This is an easy fundraiser and can be incorporated into other events. Charge an entry fee to participate. Buckets for Donations This fundraiser is perfect to collect the change given at countless stores in your town. Gather old coffee cans and other types of containers and then punch holes in the top. Print out labels that describe your cause and put them out for however long the stores will allow. Butler Auction This fundraiser will probably prove to be very popular with the underclassmen at your high school. Let the seniors’ auction themselves off to be a butler for a day. Cake Walk This traditional fundraiser is a piece of cake to organize! It can be a small part of a larger fundraising event, or a successful fundraiser on its own. Ask for volunteers from your group to bring in cakes. Car Detailing A car wash is a common fundraiser for groups of all types. But what if you don't have access to a water source? Or what if you just want to be environmentally friendly, try car detailing, instead. Car Smash Ask a local “junk yard” to donate a vehicle. Hold this as some kind of major event, where there are a lot of people. You should work with your local fire department to make sure that all the glass is removed from the car in advance, (safety issue).
Car Wash This is one of the most used and recognizable fundraisers. It is very simply known as the Car Wash. You will want to find a place to have the car wash at a location that gets a lot of traffic. Cardboard Regatta A cardboard regatta, is race on a calm body of water between contestants that build their own cardboard vessels. This is a particularly good event for groups that have a technical or engineering focus. Carnation Day Everyone loves to receive flowers and it can be very uplifting to know that someone is thinking of you. Have a carnation day on Valentine’s Day or Sweetest Day as your group’s next fundraiser. Celebrate National Talk like a Pirate Day! Arrr, matey! Fundraisers don’t always have to be serious and boring. If you want a fun and hearty change, why not try a fundraiser on National Talk Like a Pirate Day? September 19 is the actual date. You could charge people to enter a “Talk Like a Pirate” contest and then give prizes. CFL Bulbs More and more people are becoming concerned about the environment and want to do their part to preserve it. Why not combine environmental awareness with fundraising? Compact Fluorescent Light (CFL) bulbs are much more environmentally “friendly”. Work out some way to sell them to the public, using an awareness campaign to peak their attention. Chili Cook-off Just about everyone has a secret family chili recipe. Encourage people to share theirs by having a Chili Cook-off for your next fundraiser. Charge an entry fee to all chefs and award prizes. Christmas Carolers The Holidays are jolly and nothing sets the mood better than singing. This fundraiser is perfect for a school choir or glee club and will make you feel good as well as raise money. Go door-to-door and ask for donations.
Christmas Cookie Baking Most people have already been rushing around for more than a month, first getting ready for Thanksgiving, and now preparing for Christmas. There's shopping to do, decorating, possibly travel to plan, or preparing their homes. Make homemade fudge, traditional holiday treats, etc. and sell them someplace that sees a lot of people passing by. Christmas Tree Ornaments Fundraiser No need to wait until December to plan a Christmas tree ornament fundraiser. Plan this event early enough to allow people to order and receive their ornaments in time for the holidays. There are a lot of craft ornament directions on-line. Coffee House and Poetry Slam Lattes, mochas, and cappuccinos… Coffee houses are sweeping the nation and are the place to hang out on Friday or Saturday night. This fundraiser works great for a school group. Contact your local coffee house and set up an event. Charge those who enter and have prizes. Advertise well, and this could be something you do more than once. Coffee Table Art Book This fundraiser works especially well for pre-schools, elementary schools, and daycares. Create a coffee table art book filled with works of art from the young children. Then sell the book to the parents! Cooking Class You don't have to be Julia Child to put on a cooking class! And it doesn't have to be complicated French cuisine, either. If your organization has a kitchen available, get someone in who can teach a cooking skill that others might want to learn. Charge a class fee that covers expenses and makes money, too. Cooking With Your Charity This is a fun and easy fundraiser that has endless possibilities. Create a “Cooking with your charity” cookbook to sell and raise money. Ask for recipe submissions from your group to include in the book.
Cow Pie Bingo This is certainly an interesting idea for a fundraiser that will have people talking for a long time. In order to have a cow pie bingo, you will need to find a farmer willing to let you “grid off” his/her field. Basically, people purchase one or more “grid sections”. Then, at a specified time, the grid on which the cow takes a “dump” is the winning grid. The prize for the winner is a cash prize. Dance-A-Thon Break out those dancing shoes—it's time to boogie! A 24-hour dance-a-thon is an easy and fun fundraiser. Ask people to sign up to participate. They can either dance as couples or alone. They’ll need to get pledges for dancing the full 24hours. Darts Tournament Break out the arrows and get your throwing arm in shape! It's time to raise some money with a darts tournament! Charge a fee to enter and give prizes. Death by Chocolate Chocolate lovers are everywhere. Give them what they want with a Death by Chocolate fundraiser. Contact local restaurants and pastry chefs to see if they would be interested in participating. Charge an entry fee for people to wander through booths set up by the businesses and taste the items they provide. It’s good for the businesses, and delicious, too. Deposit Bottle Collection This fundraiser works great in the States with a returnable bottle deposit or area with money for a scrap collection facility. Create a flyer with information about your group and the cause for which you are collecting money. Set up a curbside collection time, and go for it! Dog Bakery Dog bakeries are popping up all over the country. Spending on our four legged friends is at an all-time high. Take advantage of this trend to raise money for your group. Dog Wash Everyone wants their dog to be clean, but not everyone has the ability to give their dog a bath at home, and groomers can be expensive. Your group can offer a low-cost dog wash.
Doggie Parade Everyone loves a parade, so put your doggies on parade. Gather sponsors who will donate for every mile walked or for completing the whole route. Set up your parade route, advertise, and sell spots in the parade. Door to Door Scavenger Hunt This fundraiser is a great way to collect non-perishable and other items for a food bank. It is also a fun night out for the family. Create a list of items that are needed. Create teams, carry donation containers and ask for cash donations as well as food items. Drive-in Movie Drive-in movie theaters were a popular American staple during the 1950s and 1960s. Most of today’s generation has never even heard of one, so recreate the fun for your next fundraiser. You will probably need to work with a local theater to pull this off, but it could be a great summer fundraiser. Duckie Race There is nothing quite like a group of rubber duckies floating down a river. For this raffle, you will want a large number of ducks and a body of water to float them down. Sell the ducks and hold the event, with prizes for the winners. Dunk Tank Who doesn't like the thrilling satisfaction of throwing a softball as hard as they can to dunk someone in a tank of water? It's fun, and a great way to raise money anywhere, especially during the summer. Eating Contest A timed eating contest is always amazing and fascinating to watch. Have one as your next fundraiser. The possibilities are endless as to what food to pick. Choose from pies, hot dogs, etc. Face Painting Children love to have their face panted. This is a popular activity at carnivals and fairs. Set up a face painting booth at your next craft show or fair.
Festival A Festival can be held for any season or Holiday (i.e. Fall Festival, Winter Festival, or Halloween Festival) and can be a great way to raise money for many groups or clubs. Funny Photo Contest This is a chance for all aspiring photographers to show off their funniest pictures. Have a funny photo contest and charge for submissions. Setup pictures like an art show. Garage Sale / Yard Sale Who doesn't have stuff floating around in their attic, basement, or spare room that just isn't used or needed anymore? Clear out the clutter and help your cause at the same time. Gift Basket Auction or Raffle No one wants to do another candy sale for his or her schools’ fundraiser. Here is one that is gaining in popularity and returning large rewards for those that host it. Grab Bag This fundraiser is similar to a “What's in the Box Auction” and a “White Elephant Sale” with a couple of important differences. First, a grab bag fundraiser is not an auction. You'll charge a flat fee to enter. Grown Up Spelling Bee Use a classic childhood competition for your next fundraiser. Have a grown up spelling bee. Find volunteers that would like to participate. You can either collect an entry fee to raise money, or ask for donations for your cause. Advertise it, and then hold the event in a public location, like a coffee house. Guided Nature Hike When the weather starts warming up, people want to get outside. Why spend beautiful spring and summer days sitting around when you could go on a guided nature hike? Find someone knowledgeable about the course taken, and ask them to lead the hike. Charge an entry fee or ask for donations to your cause. Hand-Painted Umbrellas When working with a charity organization, or any group that relies on fundraising, you want to keep the group's name in people's minds as much as possible, as often as possible. If you have members who are artistically inclined, this might be something that appeals to them.
Haunted Tour Bus This is a great fundraiser to run in October. Discover all of the haunted places in your area and research their history. Advertise that your group is offering a haunted tour bus ride. Charge a fee to go on the ride. Head Shaving A head shaving fundraiser can have many incarnations, so you are only limited by your imagination. Here are a few ideas to help you brainstorm. Find a school teacher or principal willing to be involved. Run a classroom donation fundraiser. If the school meets your set goal, then that person or persons must have their head publically shaved in front of the school. Holiday Card Fundraiser It's beginning to look a lot like the holidays! Even though electronic methods have replaced a lot of day-to-day communications, many people still like to send paper cards for Christmas, Hanukkah, and Kwanzaa. Holiday Flower Sale Spring tulips, Easter lilies, fall mums, and poinsettias are all seasonal flowers that could be a great fundraiser for your group. Find a local nursery that will wholesale flowers to your group so that you can re-sell them at a profit. Hot Dog Stand Hot dogs are easy to prepare, easy to eat, and easy to sell! Get permission from a local retailer to set up a hot dog stand outside their entrance. Be sure to have everything ready and advertise your cause. How Many in That Jar? You will need your best guessing skills for this fundraiser. This fundraiser is very simple to run and requires very little equipment. You will need a large jar or clear box and something to put in it that is relatively small and hard to count. People pay a fee to guess how many of the item can be found in the jar. The winner gets the jar.
Hugs and Kisses This is a great fundraiser to run around the romantic holidays (Valentine’s Day, Sweetest Day, etc) or at the end of the school year for farewells. Package Hershey’s hugs and kisses candies and sell them, with a card….to be delivered to students in class at a time deemed appropriate by your school administration. Ice Cream Social You Scream, I Scream, We All Scream for Ice Cream! Vanilla, Chocolate, Mint Chocolate Chip. There are so many different flavors to choose from. Everyone loves ice cream. Host an ice social on campus and charge an entry fee. Advertise it well. Karaoke Night There is a hidden singer in all of us. Most people will admit to singing in their shower or car when no one else is around. Bring the singer out with a karaoke night. Charge an entry fee and give prizes. Hold in a public location and advertise well. Kissing Contest Would you pucker up to raise money for your favorite charity? How about your favorite team or needy organization? Love from Home Packages Being away at college is a huge adjustment and can leave you homesick. The perfect remedy is a care package from home. Best done in the Fall. Contact the parents of the newly graduated seniors and offer to put together care packages for them to send to their new college freshmen. Charge a fee. Luau Aloha! Bring the tropical flavor of the islands to your community with a luau fundraiser. If there's a beach nearby, you can make it really authentic with a traditional pig roast. Luxury or Rugged Test Drive Contact local car dealerships and see if they are willing to bring a few luxury cars down for a test drive course. Set up cones in a parking lot. Charge people to take to test drive the cars. Make sure you are fundraising for a cause, as you are more likely to get cooperation from the dealers, as well as more people who will participate.
Mailbox Painting Many people put up plastic mailboxes nowadays, but traditionalists will still have the basic metal ones that can start to look dull and beat up after a while. Your group can go door to door to offer to paint the mailboxes. Charge a fee. Miniature Golf Marathon Get out your putters and little mini pencils, it is Miniature Golf time. This is a fun fundraiser that will have you honing your putting skills around water, sand traps, and rocks. See if you can get the golf course to either allow you to do the activity for free or for a reduced price. They might cooperate depending upon your cause. Then, advertise well and charge an entry fee. Movie Marathon Pop some popcorn, dim the lights, and settle in for a night of movie magic! Many movie theaters will work with groups to arrange special functions. Contact the theaters in your area to organize such an event. No Dirty Dishes For a Week No one likes to wash dirty dishes. With our busy lives, it is sometimes hard to find the time to make a home cooked meal. This fundraiser will probably be very popular. Of course, it will require students making a daily commitment to show up to the house of the person who bought their services. It would probably be best to do this with relatives, or your Kiwanis. Paint the Curb Grab some number stencils, some paint and masking tape and get ready to paint the curb for this fundraiser. Having your address painted on the curb in front of your house is something most people prefer. Walk through your town’s neighborhoods, and go up to the doors of people who don’t have their number painted there. Offer to pain the number for a fee. Pampering in Prison Create a new twist on the lock up for charity. Instead of just locking up your prisoners and having them make phone calls to family and friends to raise bail money, pamper them too. But, of course, charge for whatever you do. This is a really good fundraiser to do at some event like Relay for Life.
Pancake Breakfast This is one of the most common fundraisers because it's easy and inexpensive to plan, and who doesn't like pancakes? Pawfect Art Show Create a sensation and a fun art fundraiser by bringing the inner Picasso out of your pet. Anyone with a pet would be able to participate or you could limit it to just dogs. Charge for the privilege of having a pet create a painting. This event would work well as a booth at part of another pet friendly event. Perfume Fundraiser Many people enjoy receiving perfume or cologne as a gift. It's especially popular for Valentine's Day, Mother's Day, Father's Day, and December holidays. There are perfume fundraising companies that will help you organize your event. Photo Scanning Digital cameras and the Internet have made photo sharing a whole lot easier. But what about all those old photos stuck in albums, or piled in shoe boxes? Wouldn't it be great if they could be scanned and digitally reproduced. Offer this service for a fee. Photos With Santa Why pay for a hastily taken photo at the noisy, crowded mall when you can host your own photos with Santa session, and earn some money for your group at the same time? Pin it On Every mom loves being honored on her special day, Mother’s Day. A great way to honor her is with a flower corsage. Your group can make corsages for a Mother’s Day fundraiser. Pizza Night The best things about pizza are it's easy to make, and it's easy to tailor to anyone's taste. All you have to do is get creative with the toppings! A pizza night fundraiser might even be something you could do with your Kiwanis.
Popcorn Tasting You've heard of wine tastings, coffee and tea tastings, even dessert tastings. Why not a popcorn tasting? It's a unique way to hold a popcorn fundraiser that's much more fun than simply going door to door to sell the items. Contact “Popcornopolis” to see if you can work out a deal with them for “free” or reduced cost on supplies, (especially if you are doing this for a good cause). Then, they might want to have a representative available to sell their product. Meanwhile, you charge an entry fee to raise the money you need. This also might work well at an already established event that sees large crowds. Rake It Up It seems like all the leaves fall from the trees at once in the Fall. It can be a time consuming task, but a great fundraiser for your group. Create a flyer that advertises your offered service and display the flyer around the community in local businesses. Sit back and wait for calls. Reserved Seats Everyone dreams of sitting on the court at a basketball game or on the fifty yard line at a football came. Make that dream come true with a best seat in the house raffle. Sadie Hawkins Day Dance Did your high school ever hold one of these? The tradition calls for girls to invite boys to the dance in a once-a-year role reversal. The tradition started with the 1930s Li'l Abner comic strip, Santa Breakfast Ho! Ho! Ho! Santa Claus is coming to town. No one likes to wait in line at the mall to visit Santa Claus. Host a breakfast (or lunch) with Santa Claus. Scramble (best ball) Golf Tournament Have a golf tournament that is fun for everyone, regardless of their skill level. Host a scramble golf tournament. Find a golf course that is willing to donate their facilities for the day. This may be one fundraiser that you would want to work with your Kiwanis Club to do! Scrapbook Crop Pictures should be displayed and they don’t belong in shoeboxes. Scrapbooking is a very popular and profitable hobby. It is gaining a larger and larger following, with scrapbook stores popping up everywhere. If you have someone talented in scrapbooking, have them be a “teacher”. Charge an entry fee.
Services Auction Both within your group and in your community, you'll find people who engage in all kinds of professions. Ask some of them who provide services to take part in a services auction. Silly Sweepstakes This is a great fundraiser to have during a dinner fundraiser. For the silly sweepstakes, charge everyone a minimal fee to enter. Brainstorm a list of silly things for the “winners” to do. Draw the winners at the event and have them do the “tasks”. You’ll need a good cause to make it worth their while to participate. Smoothies Who doesn't love a good smoothie? They're even better when you can use them to raise some money for your organization! This kind of fundraiser would work best in conjunction with another event. Snow Cones What better way to beat the heat than with cool, colorful snow cones? A snow cone fundraiser would work best in conjunction with another, larger event like a craft show or art fair. Social Media Class Now more than ever, people are communicating on the Internet. There are several popular social media sites like Facebook and Twitter, and other ways to be social while accomplishing tasks, like the photo sharing site ... Advertise in the community that you will teach adults how to use these media sources and charge a fee for them to attend an evening class on the topic. Spaghetti Dinner This could be one of the most popular fundraisers for all groups due to its simplicity, ease to run, and familiarity with the general public. It is the Spaghetti Dinner Fundraiser. Work with your Kiwanis Club on this one! Spend the Day With Your Feet Up This is particularly well suited to high schools. Students purchase raffle tickets for a drawing where the winner is allowed to spend one school day with their “feet up”. The winner is allowed to take a “free pass” on homework, etc. Obviously, the cause will need to be something that the administration and teachers support, in order to get their cooperation.
Sponsor my As and Bs Instead of paying a student for their good grades, help them raise money for your group by getting a good report card. Find sponsors who will pay a certain amount for every A or B on a particular student’s report card. Super Sub Sale Take advantage of the big sports events: the Super Bowl, All Star Game, Final Four, and Stanley Cup, etc. and have a super sub sale. Submarine sandwiches are also called heroes and hoagies. You’ll need to advertise well, have a location to make them, and set a pick-up time for your customers. Theater Night Dim the lights and raise the curtain—it's show time! Raise money, have fun and provide an evening of entertainment for your community by putting on a play. It will take some planning, and some time. This is obviously a long term project, but, it done correctly, could bring in a lot of money. Tractor Pull Create a twist on a tractor pull with this fundraiser. Instead of seeing how much the tractor can pull, see how many people it takes to pull a tractor. Contact a local farmer willing to loan you a tractor. Charge people to guess the correct number of people needed. Then, hold the “event” and provide a prize for the winner. Traditional Raffle There's something to be said for tradition. There are all kinds of raffles you can hold to raise money for your group, but a traditional raffle is one of the easiest fundraisers out there. Trivia Night Cater to everyone's competitive spirit and raise money at the same time by organizing a trivia night! Find a local bar or restaurant with a private room that your group can rent for the evening. Or, maybe they’ll donate it to you if you convince them that your cause is worthy. Charge an entry fee for contestants and have prizes. Wacky Hat Day This fun fundraiser will work at school, a place of business, or house of worship. For a one or two dollar donation, allow people to wear a wacky hat for the day.
Waiting for Dollars Find a local restaurant that is willing to host your waiting for dollars event. They will appreciate the extra business it will bring them and you will have a good time raising money. We Bake For You Take the guesswork out of what will sell at a bake sale, and have a “we bake for you” sale as your next fundraiser. Decide on a list of approximately ten things that you are willing to make. Then offer to bake them for the people who pay. Give them a chance to suggest when they want the item(s) they purchase delivered. They may have a specific event at which they would prefer receiving the item(s). This works well with your Kiwanis Club. What's in the Box Auction Curiosity killed the cat and it will be curiosity that will work in your group’s favor with this fundraiser. Have all the attendees bring a wrapped package, big or small, to the auction. Auction off the unknown items, and have fun! White Elephant Raffle This contest is a wonderful compliment to a dinner fundraiser or a group meeting. Have members donate items for a white elephant raffle in advance of the event. Windshield Washing Find a busy and local fast food restaurant with a drive thru lane that is interested in helping your group have a fundraiser. Gather squeegees, towels and cleaning solution. Offer to wash the windshields on the cars for a nominal fee. Make sure you advertise your cause. Woman Fashion Show Turn a normal dinner fundraiser into an evening of fun and entertainment. Find some brave men that are willing to embarrass themselves and have a “wo”man fashion show. Get donated dresses, etc. Charge an entry fee, and have fun! Wrap It Up! The Holidays are busy and people are willing to pay for certain services to save time. One of the most popular Holiday services is gift wrapping. Set up a booth in a local shopping center, or someplace public and advertise the cause.
Then there are the Service Fundraisers For the Oakland Children’s Hospital: • Done any time of the year you want to do it • You can also make dolls, make cards, collect new toys and books, etc.
Kiwanis Family House • • •
Done during the summer months Recommend a minimum of $100 o This amount buys the club an inscribed “brick” on their patio floor To be taken to the House in Sacramento on a day trip to volunteer.
Pediatric Trauma Program: • Done during the months of July, August, September and October • Culminates at Fall Rally with the club bringing their donation to the rally
Trick or Treat for UNICEF: • • • •
Done during the months of September & October Clubs are sent boxes to place in classrooms and businesses Run an actual competitive campaign, if possible Money must be sent off by 12/31/15….sent to Kiwanis International, not UNICEF!
March of Dimes Pre-maturity Awareness Month: • During the month of November • Keep the money to donate during the March for Babies • World Prematurity Awareness Day is the 3rd Thursday of the month. Try to do something special on that day
March for Babies: • Held in the Spring, usually a Saturday in April. • Clubs can fundraise money, any amount, to walk in the “March”, and/or members may volunteer to help with the event.
These need to be added to the yearly fundraising calendar of activities… which is next in this training manual
Not included in the chart on the previous page is our HUGS Project
We need to plan fundraisers to bring in at least $500
Use your budget & the info on the previous two pages to help plan the year’s fundraisers Month May
June
July
August
September
October
November
December
January
February
March
Project Description
Who Benefits?
After completing the previous page, everything needs to be typed up and put into a document that looks like this…
Cloverdale Administrative Fundraisers for 2017-18 Month
Project Description
June Grocery Outlet Grand Opening
6/10
Assist the store
7/29
At CHS
July Car Wash
September After school snacks See’s Candy
when convenient when convenient
Sell in front of school office Sell in front of stores
when convenient when convenient
Sell in front of school office
October After school snacks
See’s Candy November
Fall Dinner 11/7 Knights of Columbus Dinner 11/18 After school snacks when convenient See’s Candy when convenient
Sell in front of stores Sponsor a fundraising dinner Serve food & bus tables Sell in front of school office Sell in front of stores
December Kiwanis Crab Feed Bake Auction 12/14 Holiday Bake Sale 12/22 After school snacks See’s Candy bags
12/2
Serve food and bus tables Sell to Kiwanis at their morning meeting
when convenient when convenient
Sell in front of stores Sell in front of school office Sell to students at school
Knights of Columbus Dinner 1/20 After school snacks when convenient Snack Zone Packs when convenient
Serve food and bus tables Sell in front of school office Sell at school
January
February Heart/Valentine Grams Valentine items After school snacks Snack Zone Packs
2/12-14 2/12-14 when convenient when convenient
Sell at school Sell in front of stores Sell in front of school office Sell at school
3-15 when convenient when convenient
Collect donations Sell in front of school office Sell in front of stores
??? when convenient when convenient
Sell at school Sell in front of school office Sell in front of stores
March ??? A-Thon After school snacks See’s Candy
April Corsages-Prom After school snacks See’s Candy
May
(Except this chart should include the service fundraisers, too)
See’s Candy
Sell in front of stores
Kiss a Senior Goodbye
Sell at school
Do not be concerned if it takes more than two pages to put the document together This important chart is what we should refer to it EVERY MONTH as we make our plans for the next month’s activities!
As you figure out the puzzle of being an outstanding Treasurer, remember that keeping track of the fundraising calendar, and keeping the Board on task with reminders of what was planned… that may be one of your most important tasks as club Treasurer
Reminder: Both the budget and the yearly calendar of fundraisers should be approved by the club Board at the July Board meeting
The next three pages are useful in analyzing your fundraising projects. The first two will help to more effectively plan projects. The last one is really good for helping clubs to decide the true value to the club of a project already done.
Planning Process Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project. • Brainstorm to generate ideas, or state the activity or problem you want to address if already determined. • Evaluate your list and narrow it down to a workable idea or project that interests and concerns the majority or all of your members.
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result. • Get a clear mental picture if what you want to accomplish, and write your ideas down as your goal. • Make sure your goal is one that can be achieved and evaluated. • Consider resources available to you.
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan. • • • • • • •
Decide what needs to be done to reach your goal. Figure out the who, what, where, when, and how. List the abilities, skills, and knowledge required on your part. List other available resources, such as people, places, publications, and funds. Make a workable timetable to keep track of your progress. List possible barriers you might face, and develop plans if necessary. Decide ways to recognize your accomplishments along the way.
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan. • Carry out your group or individual plan. • Use family and community members, advisors, committees, task forces, and advisory groups when needed.
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan. • • • •
Determine if your goal was met. List ways you would improve your project or plan for future reference. Share and publicize your efforts with others, including the media if appropriate. Recognize members and thank people involved with your project.
Planning Process – _____________________ ( Name of event)
Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project. • • •
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result. • • •
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan. • • • • • • •
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan. • • • • • • •
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan. • •
Project Title
__________________________________________
Project Evaluation Form
Question
Answer
How many members were involved? How many people were positively impacted? Who, besides the members, benefited? How much preparation time did it take? How much money was spent? What forms of communication were used to get members involved? Were they effective? Was the time and money spent worthwhile? (Explain) The benefits to members and/or club were: What types of positive publicity for Key Club did the project generate? With whom, outside the club, did members work? The following things about the project worked well: Did the project meet International, CNH District or Division 20/32 goals? What about the project should be changed, if we were to do it again? Was the project enjoyed by the participating members? Would you recommend doing this again? (Explain)
Submitted by
________________________________
Treasurer’s Reports • Are dated with the date of the meeting • But, are done the day before every meeting by 6 p.m. • Are posted on Google Classroom the day before every meeting • “Beginning Balance” at top of page is the information from the previous meeting • Remember to change the date of the “Ending Balance” at the bottom of the page to the date of the meeting • Go to the website to access the current month’s calendar to put items in the upcoming fundraisers box at the bottom of the page.
Official Brochure
The template for this brochure is on the international website. There are spots where you can type in your own club’s information!
Membership Recruitment There is no secret formula to adding members to your club’s roster. Membership development is a challenge – it takes work, determination, creativity, and enthusiasm. But, most important, it takes a plan. Although club members should always be on the lookout for students who would make good Key Clubbers, Key Club International recommends that your club have two membership drives: one occurring at the beginning of your school year, the fall drive, and one occurring at the end of your school year, the spring drive. The reason for suggesting a membership drive in the spring, as well as in the fall, is very important. It will strengthen your club in the summer, so it will be in full operation when school starts. To ensure the success of your club’s effort, review and implement the following guidelines. How can you approach new members? Various methods can be used in approaching prospective members. Many clubs open their membership to all interested students, and by means of posters, school announcements, and displays at orientation meetings, invite interested students to attend an informational meeting. Hanging posters and flyers in areas where students congregate is very important. You cannot over-advertise a meeting. Make sure the word is out. But sometimes membership is difficult to build at certain times through the year. Using a "gimmick" to provide incentives for people might help get people to the informational meeting. Advertise this gimmick to encourage attendance. A gimmick can be anything from building the biggest banana split to drawing for free tickets to an upcoming school event. While you have the prospects at the meeting, make sure you provide information about Key Club in a motivating and exciting manner. A social gathering might also provide a casual but entertaining evening for club prospects. Perhaps a swim party at the beginning of the school year for all members and new prospects could be held to get the word out about Key Club. Make the event fun, but informative. Membership should remain open to all students. Some clubs set limits on the number of members allowed, but a club that establishes a membership quota not only denies prospective members the opportunity to serve, but limits the scope and amount of service the club can provide as well. The argument that a large membership is harder to work with and more difficult to monitor is refuted by the many clubs with more than 100 members that can boast an active membership with a successful service record. Establish goals Anticipate your club’s manpower needs. Does your club participate in regularly scheduled projects that require a certain number of man-hours for completion? Are there projects that your club has set aside due to a lack of members? Consider the history of your club’s membership. Has your club experienced steady and sufficient growth? Have the members expanded their contribution to the school and community? Establishing performance standards for individual members through the use of a point system can help prospective members (along with present members) realize the emphasis Key Club places on participation. Such standards would also allow the club to highlight the accomplishments of the club’s go-getters. A sample point system can be found later in this document. There is a growing demand for people to address the needs of the community. Key Club can help meet that demand.
Develop a prospect list Remember that caring and sincerity are key words in your search for new members. Look for students with adesire to serve. Freshmen and sophomore representatives should be given top priority because they are the future of any Key Club and are too often overlooked by older club members. Get input from your principal, guidance counselors, teachers, and fellow club members. They might know names of students interested in joining an organization like Key Club. Try to increase your membership with students from a variety of backgrounds to provide diversity to your club. Understanding why growth is vital Although more than one-fourth of Key Club international’s total membership graduates annually, this is just one justification for a membership drive. Growth produces new talent, brainpower, and manpower. Growth boosts the club toward greater and more significant school and community service. Growth gives a club a greater ability to raise funds for charities and community service work. Suggestions for a successful membership drive ▪ Establish Goals. Determine, as a club or as a board, the number of new members you are striving for. Provide incentives for present members for bringing new members. ▪ Advertise. Make sure that for whatever formats your club chooses to recruit new members that the entire student body is aware of it. Posters, flyers, table tents in the lunchroom, e-mail, announcements, school newsletters, bulletin boards, electronic bulletin boards, and personal contact should all be used to get the word out about an upcoming Key Club recruitment event. ▪ Be organized. Planning an informational membership event, regardless of whether or not it is a social or formal event, needs to be thorough and done well in advance. Involve your club officers and as many members as possible. Establish a timetable. Arrange for the facilities, refreshments, and all outside assistance. ▪ Get help from outside sources. The club can contact the division’s lieutenant governor for ideas. Perhaps a district officer would be available to speak at the meeting. ▪ Arrange for transportation. This is probably the most overlooked aspect of membership. Assign upperclassmen to a transportation committee to provide transportation for those students who have difficulty making meetings and projects outside of school hours. ▪ Invite students to join. After the informational aspects of your membership event are completed, present a membership application to each prospect. Avoid high-pressured salesmanship, but make sure you do ask all prospects to join the club. Follow up on all prospects and access from their responses how successful your events/meetings have been in recruitment. ▪ Assign duties to new members. Students who join the club should be formally inducted at an installation meeting. They should be assigned specific duties within the club immediately. It is important for new members to feel useful and needed. Don’t over do it, though, as you don’t want your new members to experience burnout. ▪ The club structure. All members, new and old, should know exactly how they fit into the club’s structure. All members are important - all should be involved in committees and projects that rely on their participation. The viability of the club depends on the involvement of the total membership, and it’s best to start new members out right.
Suggested Letter of Invitation Key Club of__________________High School Dear_________________________, Key Club International is the world's largest high school service organization with a membership of nearly 245,000 members in 24 nations and geographic areas. Almost 5,000 high schools make Key Club part of their school. Although primarily a service organization, Key Club strives to produce well-rounded students. Service to school and community, and the enrichment of personal ideals are the basic goals of this organization. However, athletics, social functions, banquets, conventions, and rallies are part of the overall program. The Motto, "CARING – OUR WAY OF LIFE," attest to the tradition and dedication to active service Key Club has maintained for more than 75 years. Our Key Club is an excellent example of this organization. It is the most active club in the high school. Each September and March the Key Club holds a membership drive and invites prospective members composed of the school’s most outstanding, caring people. The school principal, school counselors and club members recommended you. With this short background, it is with great pleasure that I am informing you of your invitation to join the world’s largest high school service organization. You are invited to the club’s informational meeting on date time. We hope to see you there! Sincerely yours, President Committee Chairman Faculty Advisor
In the past, we’ve written letters to all incoming freshmen; and we’ve written to all who were 8th grade Builders Clubbsrs
Example
Sample agenda for meeting with prospective members ▪ Call to Order - President ▪ Pledge - Member ▪ Introduction of Guests and General Welcome - Membership Chairperson ▪ Key Club, A General Overview - President ▪ Key Club’s Relationship to Kiwanis - Kiwanis Advisor ▪ Key Club’s Relationship to School - Faculty Advisor ▪ Experiences Unique to Key Club - Member ▪ Service Projects Performed in The Past - Member ▪ Structure of Key Club International - District or Club Officer ▪ District and International Conventions - Member (who has attended) ▪ What Key Club Means to Me - Member ▪ Video/PowerPoint: Utilize the Major Emphasis Program CD, On-line Video Magazine or create your own slideshow with photos and footage of club service projects. ▪ Adjournment for refreshments ▪ Invitation for prospective members to join or come back for additional education on the Key Club program and induction into the club. ▪ Final Adjournment Membership Form Applications should be printed and passed out at the end of the first informational meeting to all prospective members. Many different types of applications can be used depending on what information you want to know about your prospective members. Sample Membership Form Key Club Of Home Town High School: Name: Address: Grade: Phone: Place of Employment: In answering the following questions, please be sincere and honest with yourself and the membership of this club. 1. What are your interests? 2. What organizations do you now belong to or have you belonged to? List any offices held. 3. List any honors or special achievements you have received, explain: 4. What "out of school" activities do you participate in? 5. Why do you want to join Key Club and what can you contribute if you do join? 6. Do you have or would you need transportation to projects or meetings? 7. Do you have a friend who wants to join, as well? 8. If so, give his/her name 9. It is our aim to get to know you as well as possible through this application. With this in mind, please list any concerns, experiences, or anything else you would want us to know. Applicant’s signature
Create an Organized Recruitment Campaign
Suggested Activities to Include July - Begin with letters mailed home to prospective, recommended potential members. Send them a club newsletter and ask them to check out the website and Facebook site and join the club Instagram page August – Make sure recruitment posters are placed around campus August – Hold a fun event and/or service activity to which prospective members are invited August – Send invitations to the first meeting to potential members August – Carefully help in the planning of the first meeting September – Be a presence at Back-to-School Night September – Involve them in PTP fundraising September – Work with the Vice President to encourage ALL members to attend Member Orientation September – Get them to RTC October – Get them to the Awake-A-Thon October – Get them to the Oktoberfest October – Get them to Fall Rally October – Get them to the Vineyard Runs December – Get them to Kiwanis Crab Feed
To be presented at the July Board meeting
Tentative Recruitment Plans
July August September October November December
Strategies for keeping members involved the whole year long:
1. 2. 3. 4. 5.
Kiwanis Connections It is important to maintain a positive Kiwanis connection: • You MUST attend a minimum of 3 Kiwanis meetings over the course of the year. o That’s a guideline from CNH Key Club. o Actually, we prefer MUCH more than that! o We want you to begin to know the Kiwanis members as mentors and friends • You MUST make as much effort as possible to help at as MANY Kiwanis events & activities as possible. Typical ones include: o Kiwanis One Day – Saturday, April 18, 2020; help can also be with distributing flyers to homes in the week before the event o Mother’s Day Breakfast –Sunday, May 10th. Set-up the night before. o Food Pantry – (When school is out – on Fridays between 1 and 3 p.m.) – August, December and April o Oktoberfest –Saturday, October 5th o Kiwanis Marathon – Sunday, October 20th o Kiwanis Crab Feed –Saturday, December 7th o Kiwanis Division Meetings – On Saturdays, usually in June, September, November, January and March
Region Training Conference • Plan to attend • It’s usually either the third of fourth Saturday of September • It’s an important event planned by the division and provides general training for all members, as well as officers September 21, 2019
CNH | KEY CLUB Treasurer Contest
SUBMISSION OVERVIEW SUBMISSION DEADLINE
1.
E-mail by Monday, February 12th, 2018
E-MAIL SUBMISSIONS TO: cnh.kccontests@gmail.com Subject: Treasurer Contest Body Text: State your full name (First, Last), Region (R##), Division (D##), Club full name and number (H#####)
CC:
The Treasurer contest is a district contest. Eligible applicants must complete the application, as explained in the guidelines, and submit it to the CNH Contest Archive for judging. At District Convention 2018 distinguished contest winners will be announced. 2. Read the Treasurer Contest guidelines. 3. Fill out the “Officer Checklist” if you plan to apply for this award. 4. When applying you must develop an E-Portfolio that consists of a Cover Page, Officer Checklist, Nomination Form, & Supporting Documentation. 5. E-mail the “Officer Checklist” and E-Portfolio to the CNH Contest Archive (cnh.kccontests@gmail.com). Submissions must be received by Monday, February 12th,2018.
Copy yourself and advisor
TREASURER CONTEST GUIDELINES RULES GOVERNING THE CNH KEY CLUB TREASURER AWARD The CNH Key Club Treasurer award shall provide recognition to treasurers who have provided commendable service to others.
(1) E-SIGNATURES: This application requires electronic signatures (E-Signatures) by the applicant and Faculty or Kiwanis Advisor. E-
(2) (3)
(4) (5) (6)
Signatures for this application are defined as names and contact information provided into the form. E-Signatures display that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures or actual signatures. Please type the name of the individual who approves in the appropriate locations for signatures. E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. An E-Portfolio for this application is defined as one collective portfolio presenting the best pieces of documentation. This E-Portfolio should be a single PDF that includes all merged information. SMALL FILE SIZES: Application submissions should have a small file size. It may not exceed 10 MB in size. The following are tips to maintaining this: • Include only the best samples of documentation • Compress all photos and files before use • Compress the final file Suitable awards will be presented. The decisions of judging are final. No changes or revaluation will take places after the judges and the Member Recognition Chair have certified the results. OUTSTANDING or DISTINGUISHED officer awards: requires the completion and submission of the E-Portfolio, which must include the completed Checklist. At this level, the applicant has to have completed all of the required tasks listed on the checklist for outstanding recognition. Level of recognition will be determined by judging. • The requirements of this E-Portfolio are explained below. • The entire submission needs to be given in one E-Portfolio. o It may not exceed 10MB. o It may not exceed 54 pages total. • Save as a PDF. Label the file: Treasurer_ LastNameFirstName • All required items for the E-Portfolio are listed on Page 2.
CNH District Member Recognition Committee
Questions, Comments, Concerns? Charlotte Wood | Member Recognition Chair | cnhkc.mr@gmail.com
CNH|KEY CLUB District Contest
TREASURER CONTEST GUIDELINES 1. Cover Page Page Limit: 1 | Personal a. b. c. d.
2. a. b. c. d. e.
Creation, No Form Provided Name of Nominee Position and Term Home Club, Division, and Region Picture of Applicant is optional Nomination Form Page Limit: 2 Name of Nominee Home Club, Club Number, Division, and Region Name of Nominator Table of Contents Statement of Nomination | Word Limit: 1,000
A DIVIDER (Page Limit: 1) is required for the sections listed below (3-10). It should include the following information. a. b.
Section Title with a personal reflection Personal Reflection: addresses personal growth, accomplishments, explanation of section, list of evidence not included, or other details that may assist judges in determining scoring.
3. Letter(s) of Recommendation Page Limit: 3 a. These are used as testimonies to support your overall E-Portfolio. Letters will portray the efforts you set forth to serving as a club treasurer, as well as the growth you’ve demonstrated throughout the past year. 4. Treasurer Checklist Page Limit: 1 a. The checklist must be fully completed with all of the necessary E-Signatures and contact information. 5. Proof of Attendance Page Limit: 3 a. This form displays what projects you’ve attended, how many hours you have served throughout the year, and at what level you served. b. Make sure that this form is certified by the president, secretary, or advisor. 6. Financial Records Page Limit: 10 a. The treasurer works collectively with the club Executive Board and advisors to handle all monetary matters. b. Please be sure to include budgets, dues collection, and other financial reports that the treasurer has completed.
7. Fundraisers Page Limit: 10 a.
As the coordinator for club fundraisers, the treasurer provides members with the opportunity to raise funds so that they’ll have the chance to participate in costly club-related events and activities. The treasurer is also responsible for educating the members on philanthropy opportunities associated with our organization. b. Please be sure to include the fundraiser name, date, and a summation of the purpose, event, budget, funds raised, effectiveness, and/or other information for each fundraiser showcased in the report. 8. Kiwanis Relations Page Limit: 5 a. Key Club International is sponsored by Kiwanis International. This section must focus on how you as Treasurer, have interacted with your sponsoring Kiwanis Club and Kiwanis family members. 9. Communication Page Limit: 5 a. This section must focus on your communication with the members, with your club, division, district, and advisors. Sample e-mails, letters, and so forth may be utilized. 10. Miscellaneous Page Limit: 5 a. This section may focus on any additional contributions you have made as a club Treasurer. Your E-Portfolio will be judged on sections 1 through 10. As a whole, it must demonstrate your knowledge of Graphic Standards.
CNH District Member Recognition Committee
Questions, Comments, Concerns? Charlotte Wood | Member Recognition Chair | cnhkc.mr@gmail.com
CNH|KEY CLUB District Contest
FREQUENTLY ASKED QUESTIONS 1.
How do I receive E-Signatures? Send an email to respective people you would like to receive signatures from, asking permission whether you may include their names as proof of your efforts. After their approval, you may input their names. There is no physical signature. It is the name and contact information of the necessary individuals, typed.
2.
What does “CC” mean? CC stands for carbon copy. To carbon copy is to send an identical e-mail to a given recipient. To do so, when sending an e-mail out, there will be a button with the letters “CC” and by clicking it, you will be enabled to type in the address you would like to copy to, in this case, yourself.
3.
On what application do I make the E-Portfolio and how do I convert it to a PDF file? Microsoft Word is a good application to use, and you can also use Publisher and PowerPoint. When saving a file in Microsoft Word 2007, go to save as, and you will see the PDF option:
If your version does not have this function, your E-Portfolio is all complete on a Word DOC. use a PDF file converter online to transform your Word DOC E-Portfolio to a PDF Portfolio. You can use this website to do so: http://www.pdf2go.com/ 4.
How do I merge two or more separate PDF files into one? Use online applications, such as www.pdfmerge.com.
CNH District Member Recognition Committee Questions, Comments, Concerns? Charlotte Wood | Member Recognition Chair | cnhkc.mr@gmail.com
CNH|KEY CLUB District Contest
FREQUENTLY ASKED QUESTIONS 5.
How do I compress PDFs and photos? PDF’s: http://smallpdf.com/ Photos: http://pdfcompress.com/ (Keep in mind, a “JPEG” photo is already small enough, and would not need any compressions).
6.
What is the difference between OUTSTANDING, and DISTINGUISHED Recognition? For Outstanding and Distinguished, you must complete the E-Portfolio, which includes the checklist.
7.
What do I write in the DIVIDERS? Focus on your growth, problems, achievements, and learning moments in each of the categories. It is a page dedicated to personal reflection, so there is no strict format.
8.
From whom do I receive letters of recommendation? Anyone who has seen your growth and efforts in your Key Club term will be an adequate person to write the recommendation. It may be a faculty advisor, Kiwanis advisor, another club officer, your Lieutenant Governor, and any other person who can vouch for your efforts in Key Club.
9.
For the Certification of Originality where I need to get E-Signatures, what if my Kiwanis Advisor is also the Kiwanis Lt. Governor? Do I put his/her name twice? No, only put that person’s name once if he/she happens to fill both those positions. You will need to find another individual (either the Faculty Advisor or Key Club Lt. Governor) to provide his/her E-Signature.
10. How do I showcase e-mails in COMMUNICATION? Use the screenshot functions on your computer. A keyboard should have a key with the words, "PrtSc" or some variation of it, which you can use to screenshot. Go to the email, screenshot it, crop out any unnecessary parts of the picture, and paste it onto your document. You can scan letters and paste them to your document as well.
or 11. How do I transfer the forms provided on this file, such as the Nomination Form or the Proof of Attendance, to my E-Portfolio? You can download a PDF converter at www.dopdf.com that allows you to “print” pages into PDF format. With this tool, you can select specific pages in a document, such as the page of the Nomination Form, to individually transfer to PDF format. 12. Do all the sections of the portfolio need to utilize graphic standards? All of the pages that you make on your own need to utilize graphic standards. These include the Cover Page, the Dividers, the Agendas, the Letters of Recommendation, and any documents you may include in the “Miscellaneous” section. This means that the appropriate fonts, colors, and graphics must be utilized throughout your E-Portfolio. A guide to Key Club graphic standards can be found at http://keyclub.org/fad/cm/brand.aspx. 13. What will the person who signs their E-Signature phone number and email be used for? Random checks will be made to make sure that the person who’s name is in the E-Signature section actually approved of what was being submitted. The member recognition committee has the right to disqualify those who do not get authentic E-signatures.
CNH District Member Recognition Committee
Questions, Comments, Concerns? Charlotte Wood | Member Recognition Chair | cnhkc.mr@gmail.com
CNH|KEY CLUB District Contest
TREASURER CHECKLIST This checklist must be completed in order for you to be recognized as Appreciation, Outstanding, or Distinguished. You will need at least two individuals to verify that you have completed the items on the checklist. These individuals must place their initials or provide you with permission to place their initials in the appropriate column.
NOMINEE INFORMATION Nominee Name: Key Club: District: California-Nevada-Hawaii
Division:
Club #:
Region:
CHECKLIST INITIALS
ITEMS AND REQUIREMENTS
Club Standards Membership: Paid club membership dues by December 1 Service: Provided a minimum of 50 service hours as per Key Club International Constitution & By-Laws Club Status: Home Club is in good standing and has paid dues
Work Accomplishments Club Dues: In accordance with school policy, collected dues, submitted dues and updated roster to Key Club International by December 1st Member Education: Educated the membership on the purpose and value of dues Accuracy in reporting: Checked the membership in monthly reports completed by the Secretary to the official dues report (available from the Key Club Lieutenant Governor) Club Budget: Prepared and have approved by the Board a budget for the year Club Finances: Provided financial reports at the Board Meeting Club Fundraising: Assisted the organization with fundraisers Fundraising for Service: Assisted with organization and implementation of fundraisers for charitable causes (i.e. UNICEF, Project Eliminate, March of Dimes, Children’s Miracle Network, PTP) Division Communication: Communicated on a monthly basis with the Division Lieutenant Governor and/or Region Advisor
Attendance Club Meetings: Attended eighty-percent (80%) of all club general meetings Board Meetings: Attended eighty-percent (80%) of all club executive board meetings Division Council Meetings: Attended a minimum of six (6) Division Council Meetings Kiwanis Meetings: Attended a minimum of one (1) Kiwanis Division Council Meeting or attended a minimum of three (3) general Kiwanis meetings Training Conference: Attended the Officer Training Conference or Region Training Conference Treasurer Workshop: Attended the Treasurer Workshop at District Convention, International Convention, Officer Training Conference, or Region Training Conference
CERTIFICATION OF ORIGINALITY This certifies that we, the undersigned, verify the completion of the aforementioned requirements by the individual named on this application. All appropriate criteria have been identified on this form. Identified requirements must be met in order to be eligible for this recognition. It is also understood that the decisions of the judges are final and no changes, alteration, or re-judging will take place after the judges and the Member Recognition Chair have certified the results. NOTE: All names, initials, and contact information are ONLY required if used as verification. REMEMBER: There must be at least 2 out of 4 people verifying task completion. Signatures from the school representative and the Kiwanis club representative may not be by the same person. *You may only include those who are verifying completion of the checklist items.* INITIALS
POSITION
Faculty Advisor Kiwanis Advisor Key Club Lt. Governor
E-SIGNATURE
PHONE W/ AREA CODE
CNH|KEY CLUB District Contest
TREASURER NOMINATION FORM NOMINEE INFORMATION Nominee Name: Key Club: District: California-Nevada-Hawaii
Division:
Club #:
Nominated By: Region:
TABLE OF CONTENTS Complete the Table of Contents by listing the different focus areas in each application item and by adding the page number for which the listed sections begin. This should also help you place the items in the correct order. ITEM
Cover Page Nomination Form Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10
STATEMENT OF NOMINATION
FOCUS AREAS
START PAGE
1 2 Letter(s) of Recommendation Treasurer Checklist Proof of Attendance Financial Records Fundraisers Kiwanis Relations Communication Miscellaneous
Why should this Treasurer be recognized? Word Limit: 1,000
Nominee Name: Key Club: District: California-Nevada-Hawaii
Division:
CNH|KEY CLUB
Club #:
District Contest
Region:
C ERTIFICATION NOMINATION FORM TREASURER
The E-Signer has to be your club President, Secretary, or Faculty/Kiwanis Advisor. Presidents and Secretaries may not sign-off on their own form.
E-Signature: E-Signer’s Position:
NOMINEE INFORMATION ATTENDANCE Project, Activity, Event
E-Signer’s E-mail: E-Signer’s Phone Number:
Date
Club
Level of Activity Division District
International
Service Hours
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. Total Service Hours
CNH|KEY CLUB SECRETARY NOMINATION FORM
District Contest
It takes about 30 hours to put together a Distinguished Treasurer application. Applications are usually due around February 10th. It’s a good idea to start working on an application during the summer, and then again during Christmas break. Time needs to be set aside in January and early February to complete an application.
NOMINEE INFORMATION