Officer Training
Vice President Basic knowledge of Parliamentary Procedure from the perspective of the person running a meeting General expectations of all officers of Key Club o Attendance at meetings o Participation in events o Role model for other members o Knowledge of, and participation in, Key Club activities beyond CHS International and CNH Vice President Manuals Agreement to Serve Forms Community Outreach
o Contact with other Division 32 clubs o Interclub projects o Participation in MEP’s o Children’s Miracle Network o Trick or Treat for UNICEF/Eliminate Project o March for Babies o The ELIMINATE Project o Participation in District Projects o Pediatric Trauma Program o Kiwanis Family House o “Bee Earth Conscious” o Participation in Division Project o “Re-Building Sonoma County” o Redwood Empire Food Bank oParticipation in SOSP (Spotlight on Service Projects) o Community outreach calendar o Organizing & communicating about outreach activities o Assisting the President with committees Distinguished Officer requirements
o o o o o o o o o o
Lead a minimum of 2 general meetings Provide monthly reports on local Kiwanis activities Write 10 articles for the club &/or division newsletters Chair a major service project Conduct a Member Orientation; & promote attendance at events beyond local level Maintain the club communication system Assist the Secretary with the taking of minutes Assist the Treasurer with member recruitment and dues collection & payment Communicate with the LTG & Region Advisor Builders Club relationship
CNH I K E Y C L U B Cloverdale High School
Officer Training Manual Vice President 2019-20
Cloverdale HIGH SCHOOL K E Y C L U B Parliamentary Procedure Over-view
When action is required: ▪ Someone other than the presiding officer must make a motion by saying, “I move that…..”. The motion should include specifics. The secretary must record the motion exactly as stated and include the name of the person who made the motion. ▪ The presiding officer must ask for a “second”. The secretary does not have to record who seconded the motion, but MUST record that is was seconded. ▪ If discussion occurred before the motion was made, as often happens, the presiding officer is still required to ask, “Is there any further discussion?” ▪ There may or may not be discussion at this point. When discussion is finished, the presiding officer must say, “Then we will proceed to vote.” ▪ Most times you can use a “voice” vote. But, if the issue is important or discussion seems to indicate mixed feelings in the group, then take a hand count. If a hand count is taken, the secretary MUST record the number of votes in favor and/or against. ▪ When taking a vote say, “All those in favor please signify by saying ‘yes’. Those opposed say, ‘no’”. The presiding officer should ALWAYS clearly repeat the motion before taking the vote, to make sure that everyone understands the issue on which they are voting. ▪ The presiding officer MUST say, “Motion is passed.” Or “Motion denied.”, if it doesn’t pass. The secretary MUST record one or the other in the minutes. ▪ Things get complicated when making an amendment. The best thing to do is….. before making your original motion, make sure that the motion includes the details you consider important, ones that you have more or less already agreed upon. a K i wa ni s -f a m i l y m em b er k e ycl ub . o r g
D ev el o p i ng co m p e te n t , ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .
General Expectations: • Meeting Attendance – at least 80%/ both lunchtime and Board • Participation at events – Do as many as possible / the members notice when the president sets a poor example/ but there is no hard and fast rule…this is important, though • Role model for other members – good example in character / includes social media / also goes back to the previous…be at events and activities • Knowledge of & participation in Key Club beyond CHS – attend Division Council Meetings – supposed to go to 6 out of 12 over the course of the year/give a club report at the meetings.
CNH I K E Y C L U B General Officer Guidelines CNH District Club Meetings: • Attend 80% of all club general meetings. Board Meetings: • Attend 80% of all club executive Board meetings. Board meetings should be held at least once a month. Division Council Meetings: • Attend a minimum of six (6) Division Council Meetings. Kiwanis Meetings: • Attend a minimum of one (1) Kiwanis Division Council Meeting and/or attend a minimum of three (3) general Kiwanis meetings. Training Conference: • Attend the Officers Training Conference and/or the Region Training Conference. Officer Workshop: • Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.
Contact with Other D32 Clubs LTG: • Miguel Gonzalez
d32.cnhkc.ltg@gmail.com
Region Advisor: • Tricia Shindledecker cnhkc.r15.advisor@gmail.com
Clubs: Cardinal Newman
Andy Hall
andy@hallandbartley.com
Casa Grande
Francesca Smith
fsmith@ciginsurance.com
Healdsburg
Dick Bugarske
rburgarske@gmail.com
Lower Lake
Joan Mingori
joan&shelleygraphics.com
Maria Carrillo
Katie Ruppe
ktruppe@sbcglobal.net
Montgomery
Tricia Shindledecker
cnhkc.r15.advisor@gmail.com
Piner
Ed Christensen
tweetybevy@yahoo.com
Santa Rosa
Stan Borges
stanborges@comcast.net
Sonoma Valley
Kathy Richards
kathy@kjr-jd.com
Windsor
Allan Kuba
afkuba@comcast.net
Thoughts on Possible Interclub Projects • Car Wash for a Cause • Redwood Empire Food Bank • Clean-Up of a public area • Fundraiser for PTP
Thoughts:
Children’s Miracle Network Helping at specific children’s hospitals that meet standards of excellence Closest hospitals to help are: • UCSF Benioff Children’s Hospital (Oakland) o https://www.childrenshospitaloakland.org/main/giving.aspx
• UC Davis Medical Center (Sacramento) o http://www.ucdmc.ucdavis.edu/medicalcenter/
Trick-or-Treat for UNICEF
Fundraising for the Eliminate Project: ($500 - $1000) • Projects should take place during:
o During October – o During November –
March of Dimes Events & Activities to Support • • • •
Macy’s Shop for a Cause – August 15-17 World Prematurity Week – November 11-15 World Prematurity Day – November 17 March for Babies – April ????
The Eliminate Project
Projects should take place during: • Eliminate Week in May o The week before Mother’s Day •
During the month of October o Doing collection boxes in the stores o Doing Trick-or-Treating… o Doing another project…
•
During the month of November o Finalizing projects already in place o Doing one more activity
Suggestion has been made to do another “Diverse-aDish” Dinner
PTP
90% of all childhood accidents are preventable! The most we’ve fundraised for Fall Rally has been: $1500 We typically fundraise in the summer at Ray’s and during September & October at Ray’s We could hold a fundraising event
Kiwanis Family House Key Club Governor’s Project
Address: 2875 50th St, Sacramento, CA 95817 Phone: (916) 736-0116 Email: Charlie Bussey Operations Manager cbussey@kiwanisfamilyhouse.org
We can put together a work day, or we can collect items to donate or money to donate or do all three. We could also choose someone to honor with a $100 brick!
??????? LTG Project
To Be Announced Soon……..
Participation in MEPs – 2019-20 Children’s Miracle Network
Activities
Calendar Dates
Lead Person
Trick or Treat for UNICEF
Activities
Calendar Dates
Lead Person
March for Babies
Activities
Calendar Dates
Lead Person
The Eliminate Project
Activities
Calendar Dates
Lead Person
PTP
Activities
Calendar Dates
Lead Person
Kiwanis Family House
Activities
Calendar Dates
Lead Person
Earth Conscious
Activities
Calendar Dates
Lead Person
Re-building Sonoma County
Activities
Calendar Dates
Lead Person
SOSP Plans Month
Theme
Project
Chairperson
Hands-On Projects
It has been suggested that we will keep more members involved and engaged if we have a few more “hands-on” projects! ➢ Regular days at the Cloverdale HealthCare Center ➢ Regular help/tutoring at the Boys and Girls Club ➢ Regular tutoring at Jefferson School ➢ Regular help to a teacher on the campus of either Jefferson or Washington ➢ Regular assistance at the Senior Center ➢ Regular volunteering at the Vet’s/Medical clinic….
Choices to recommend to the Board:
= = =
Cloverdale High School July
o o o o o o
Example of Previous Community Outreach Calendar
Kiwanis Fourth of July event (7/4) PTP fundraising (July-October) Beach Clean Up (7/11) Board to Board Party (7/12) CMN Work Session (7/19) Kiwanis Family House Event (7/25)
August
o o o o o o
CHS Round-Up (8/13) Food Pantry Redwood Empire Food bank and DCM (8/22) Kiwanis LTG Installation Dinner (8/28) Macys Shop for a cause (8/29) Napa Special Olympics (8/29) September o Phone Book Delivery () o Birthday Bags o Campus Beautification o Pediatric Trauma Program () o Kiwanis Club Installation Dinner () o Nickelodeon Worldwide Day of Play (9/20) October o PTP Fundraising (on- going) o Oktoberfest () o Trick or Treat for UNICEF (October-November) o Kiwanis Marathon () o Shine Day () o Trick or Treat for UNICEF (10/31) November o Key Club Week (11/2-11/6) o (11/2) o (11/3) o (11/4) o (11/5) o (11/6) o Winter Coat Round-Up () o Prematurity awareness Day o Shine Day () o Mixes in Jars and Baked Good Sales ()
December o X-mas Make-A-Wish shopping (12/) o X-mas Make-A-Wish wrapping () o Lions Club Toy Run () o Kiwanis Crab Dinner (12/) o Food Pantry () o Secret Santa & Bake Auction (12/) o Food Pantry () January o Knights of Columbus Dinner () o Wallace House o Redwood Empire Food Bank () February o Pennies for Patients () o Citrus Fair Exhibit () o Dinner for the Kiwanis Club () o Citrus Fair Parade () o Redwood Food Bank () March
o o
March For Babies (on-going fundraising) Service Expo Exhibit (on-going)
April
May
o o o o
March For Babies (on-going fundraising) Food Pantry Kiwanis One Day () March for Babies ()
o
Mother’s Day Breakfast (5/11)
All Year o Interact Bonding o Project Grad Fundraising o Prom Fundraising o Spotlight on Service o Teacher Appreciation o Business Appreciation o St. Peters Stations of the Cross
2019-20 Community Outreach Calendar July
January
August
February
September
March
October
April
November
May
December
All Year
Organizing & Chairing Projects
Planning Process
Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project. • Brainstorm to generate ideas, or state the activity or problem you want to address if already determined. • Evaluate your list and narrow it down to a workable idea or project that interests and concerns the majority or all of your members.
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result. • Get a clear mental picture if what you want to accomplish, and write your ideas down as your goal. • Make sure your goal is one that can be achieved and evaluated. • Consider resources available to you.
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan. • • • • • • •
Decide what needs to be done to reach your goal. Figure out the who, what, where, when, and how. List the abilities, skills, and knowledge required on your part. List other available resources, such as people, places, publications, and funds. Make a workable timetable to keep track of your progress. List possible barriers you might face, and develop plans if necessary. Decide ways to recognize your accomplishments along the way.
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan. • Carry out your group or individual plan. • Use family and community members, advisors, committees, task forces, and advisory groups when needed.
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan. • • • •
Determine if your goal was met. List ways you would improve your project or plan for future reference. Share and publicize your efforts with others, including the media if appropriate. Recognize members and thank people involved with your project.
Planning Process – _____________________ (Name of event)
Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project. • • •
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result. • • •
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan. • • • • • • •
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan. • • • • • • •
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan. • •
The VP is supposed to over-see all committees
Why would you club want to hold committee meetings? • Ever heard of “burn out”? o That’s what can happen if you put too much pressure on your officers to plan everything! • Ever had regular members quit on you about halfway through the year? o That’s probably because you haven’t given them a chance to feel involved by helping with the planning of a project! • Ever take so much regular meeting time to plan an activity that you never actually get anything done….. and maybe even don’t do a service project for a whole month?!@ Sometimes, you just have to set aside a special time to plan a special event. o A chairperson should be chosen... and to make the time well spent for the members, the chairperson should plan out an agenda before conducting the meeting. o A member should be chosen to take notes on a committee meeting template. The notes should be signed by the chairperson and given to the club Secretary for filing. o The committee chairperson should give a report at the regular club meeting, and if the committee made any recommendations for a club “action”, (or vote), to be taken, then the chairperson’s report/recommendation can serve as the “maker of the motion” and its second.
What are “Standing Committees”? A standing committee is one that may last over several months, or maybe even the ENTIRE year. • You and the Board should probably take some time this summer or in the early Fall to determine which “standing committees” you want for your club. • They might be something like: o A “Fundraiser Committee” o A Kiwanis relations committee o A club communication committee • Divide up your membership and place them onto committees, either by their choice or your assignment. • This ensures that each member can feel involved at a level beyond just attending meetings.
Possible Standing Committees for 2019-20 HUGS Project
Communications
Fundraising
Service Projects
CLOVERDALE HIGH SCHOOL KEY CLUB
Committee Meeting Planning Sheet Meeting Date: Meeting Time: Meeting Place: Ways I plan to remind members to attend: Who will be my committee secretary? Items I wish to discuss on the agenda:
Follow up actions that I will need to take, after the meeting is over:
Cloverdale Committee Meeting Agenda Cloverdale Key Club Committee Meeting California-Nevada-Hawaii District Key Club International ??? Date 1. Call to Order: 2. Unfinished Business: a. b. 3. New Business a. b. c.
CNH I K E Y C L U B
Committee Chairperson: ___________________
Name of committee: ________________________
Date of meeting: _________________ Time: __________ Place: ______________________ Number of committee members present: Minutes of the meeting:
(Signed) _______________________________ Committee Secretary
Cloverdale High School Committee Meeting Meeting location:
Date
Meeting time:
Sign your name in this column 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
?
The VP is in charge of Kiwanis Relations
Ideas for involving Kiwanis with you: • Find out which Kiwanis members are retired and ask them to come to your meetings to be presenters. If they can present about a project in which you might join them, that’s even better! • Take the initiative to plan at least TWO (2) service events jointly. Set up committee meetings to which both Kiwanis and Key Club members are invited. • Plan a Board-to-Board fun event where you get to know them and they get to know you. Maybe this could be a pot luck meal with a “get acquainted” agenda involving games….. • Do a Kiwanis Take-Over meeting and for the program, share details with them about your projects and activities. • Provide their Board with a calendar of your monthly activities and events for their approval; and let them know which activities you want them to be involved with….. • Plan a Bake Auction with them, as a fundraiser. • Do a Secret Santa Pal project with them. • Invite them to do some of your projects with you. • Ask them to an annual dinner that you put on….maybe for year-end awards, or a service project, or to raise money for DCON……… • Key Club International suggests that you hold one JOINT Board meeting. Summer-time might be a good time to do this. Maybe, you could plan a picnic with them, and then discuss bonding projects, service projects, your yearly needs…..
Ideas for involving you with Kiwanis: • Work with your Kiwanis Advisor and your Kiwanis President to set up regular times for members to attend their meetings. Barriers to doing so MUST be overcome! This is TOO IMPORTANT to just forget about doing! • If the school year and program provide too many barriers for attending meetings from September to June, MAKE SURE that all officers attend Kiwanis meetings during the summer and vacations. • Attend their Board meetings and take notes so that you can report back to your club about what they are doing. You could even formalize those notes by typing them up and sending them out to everyone. • Volunteer to participate in ALL of their activities that make sense for Key Clubbers to do. Don’t just wait for them to invite you. • Suggestion: Set up a reward system for your members who do projects with their Kiwanis. Make sure that connecting with the Kiwanis and doing things with them provides benefits to your members. At first, the extra benefits might be why they do projects with the Kiwanis. Before you know it, their relationship with the Kiwanis members will be why they want to participate!
Example of a typed report from attending a Kiwanis meeting: this is e-mailed to members, discussed at meetings and put on the club Facebook site.
KEY CLUB
With Your Kiwanis Club IMPORTANT ENOUGH TO BE REMINDED AGAIN…… • It’s important to remember that maintaining a strong relationship with your sponsoring Kiwanis Club is one of the Vice Presidents’ responsibilities. How do you foster a strong relationship? o You figure out ways to get together! o You plan and arrange for Key Clubbers to attend Kiwanis meetings at least once a month…… even if you have to make them Board meetings, instead of regular weekly meetings…… whatever works……. DO it. o You invite Kiwanis members, other than your Kiwanis Advisor, to be speakers at your Key Club meetings. o You plan a joint project together at least once a semester…… 2 times a year! o You take notes at their Board meetings and report back to the club members about what they are doing. o All Kiwanis Clubs give their sponsored Key Clubs money. If you use any portion of that money for Key Clubbers to attend events, create a scale of how much to give each Key Clubber, and base some of the funds given by calculating how much time each member spent in projects that helped the Kiwanis Club! o A great example of a Kiwanis project that you should ensure your club connects to is:
Kiwanis Connections It is important to maintain a positive Kiwanis connection: • You MUST attend a minimum of 3 Kiwanis meetings over the course of the year. o That’s a guideline from CNH Key Club. o Actually, we prefer MUCH more than that! o We want you to begin to know the Kiwanis members as mentors and friends • You MUST make as much effort as possible to help at as MANY Kiwanis events & activities as possible. Typical ones include: o Kiwanis One Day – Saturday, April 18, 2020; help can also be with distributing flyers to homes in the week before the event o Mother’s Day Breakfast –Sunday, May 10th. Set-up the night before. o Food Pantry – (When school is out – on Fridays between 1 and 3 p.m.) – August, December and April o Oktoberfest –Saturday, October 5th o Kiwanis Marathon – Sunday, October 20th o Kiwanis Crab Feed –Saturday, December 7th o Kiwanis Division Meetings – On Saturdays, usually in June, September, November, January and March
There may be several service events that VPs will “chair”. One specific non-service event that is the VP responsibility is to put together a “Member Orientation” activity early in the new school year…. September or October would be best. It can be an evening activity, or a lunchtime, or weekend event. You can ask for Kiwanis help in putting it on, make it interactive, use videos, PowerPoints, involve all your officers, have icebreakers, etc.
KEY CLUB
Member Orientation Event Call to Order – General welcome –
Example
Relationship to Kiwanis – Events unique to Key Club – Using our website & Facebook site – Service projects beyond the local level – Structure of Key Club International – Trivia – Fun Activities – Adjournment –
A G E N D A
CLOVERDALE HIGH SCHOOL K E Y C L U B Key Club Trivia Questions for Member Orientation Event Example of the kinds of questions to ask
Local Who is the Kiwanis Advisor?
Division Who is the Lt. Governor? – Fatima Aguilar
Can a regular member go to Executive Board meetings? Yes
District What states are in our district? – California, Nevada & Hawaii
How often is a division newsletter released and where can you find one? – Once a month; emailed & on the Region Facebook page & website How many service hours What are the 2 times does a member need in each year where we are order to be eligible to go required to wear a to District Convention? division t-shirt – Fall Recommended 50 Rally & District Convention How does a member What’s our division find out details about number? Division 32 our weekly service projects?
What is our district mascot? - Bee
How does our club communicate with the members?
What’s our division mascot? Dinosaurs
Name another event that is district planned. Fall Rally
What main fundraisers do we have going this Fall?
How many schools are in our division? Eleven/Thirteen in our Region
What’s a service project we’re planning right now?
What’s our division’s main service focus this year? Redwood Empire Food Bank
What is PTP? – It’s a district fundraising project to raise money for Pediatric Trauma Program What’s the name of the position of the leader of our district? – District Governor
What is the District Project this year? – Pediatric Trauma Program
Where is the District Convention being held this year? - Anaheim, April 9-11, 2017
International What’s the main international service project this year? – The ELIMINATE Project Name 1 of our international “preferred charities”? - March of Dimes, UNICEF, & Children’s Miracle Network; &Hershey’s Track & Field Where was the International Convention held in July 2016? – Atlanta, Georgia
What international program allows for members to receive nonKey Club leadership training over a weekend – Key Leader Why do we pay dues? – to allow us to go on trips & be covered by international insurance policies What’s the name of the position of the leader of our international program? - President What international leadership position works directly with our district? - Trustee
Another event that the VPs are responsible for handling is the “New Member Induction”. We suggest that you hold it after you’ve sent in ALL dues for the year. Sometimes, you will need to send in supplementary dues in January. You should wait until you get the pins, certificates and brochures mailed to you from international headquarters. Then, hold a special event to honor your new members. There is actually an official ceremony you can use to “induct” them into the club.
New Member Ceremony Instructions: It is recommended that the New Member Ceremony be performed after receiving the club pins, membership cards, certificates and member booklets received from Internationals, once the club has paid dues. Options: • Invite members of your sponsoring Kiwanis Club, the school principal, parents and family, and all the members of the Key Club. • Have new members stand on a stage/room front or stand in audience. • Have one officer read the ceremony, while another shakes hands and distributes member pins, etc. • Read a poem or story before or after the ceremony, or include a traditional activity your club participates in to welcome new members. • Provide a small gift for all new members. Ceremony: “Welcome Key Club members, Kiwanians, distinguished gues, and families. Today we celebrate and induct our newest members of Key Club. WE are pleased to welcome them to our club and are looking forward to a wonderful year of service and fellowship with them. I would like to invite our New Members to come forward at this time. <Pause until all members come forward> <Introduce new members and hand out pins/certificates/membership cards/booklets/gifts> Because of our shared interest in serving your homes, school and community, it is a great privilege to install you into our club. Joining Key Club provides the opportunity to serve. Active participation in projects will further develop your leadership skills and provide personal development, while providing great fellowship opportunities. Our goal is to be a vital force in the organization, to make membership more meaningful to our members, and to provide more valuable service. As each of you give your best, remember the vision of Key Club International: we are caring and competent servant leaders transforming communities worldwide. At this time I would like each of you to make your membership pledge by repeating after me: I pledge, on my honor - <new members repeat in unison> to uphold the Objects of Key Club International - <new members repeat in unison> to build my home, school and community - <new members repeat in unison> to serve my nation and God - <new members repeat in unison> and to combat all forces which tend to undermine these institutions - <new members repeat in unison> Then it is with great pride that I induct you as members of the (insert club name or school) Key Club. Key Club expects great things from your continued membership in the Kiwanis family, just as we know that membership will bring many rewarding experiences into your life. Congratulations. Please join me in welcoming our newest Key Club members.”
The VP also takes care of club elections
Instructions for Handling Club Elections: • Beginning in mid-December and early January, advertise the upcoming elections • Contact members you think would make good officers and encourage them to run • Give each officer an information page about the various positions • Give each officer a Candidates Agreement To Serve Form (produced by the CNH District). Ask them to review it and sign it, plus get their parents’/guardians’ signatures on it • Make sure that all elections occur before the time for members to register for District Convention • Conduct the elections and immediately assist the secretary with reporting the results to the LTG – Elect. There will most likely be an on-line process to do this • Encourage all newly elected officers to attend District Convention • Registration for District Convention is due no later than mid-February
Club Communication
• It’s important that the Vice President gets a club directory to be able to create an e-mail list of all club members. How can e-mails be used? o To send out regular reminders about upcoming events – suggested once a week o To contact members who have stopped coming o To connect with the Lt. Governor & the Division Newsletter Editor • The club directory can also be helpful in putting member phone numbers into the Vice President’s phone database. Then, the Vice President may “text” messages to members. Texts can be used in the same ways that email messages might be used, and they are often more effective.
The Vice President is at the core of club communication.
Whatever works for your club…. use it! Just remember that keeping club communication active and functioning is one of the main jobs of a good V.P.
KEY CLUB Forms of club communication: • • • • • • • • • • •
Texting Phoning Emailing Facebook – do both a club site and personal messages Instagram Google Classroom Twitter Website Newsletters – the club VPs are supposed to put regular messages into club newsletters. Posters in the hallways Signs on lockers
Just remember – club business is NOT supposed to be conducted on any form of social media. However, putting up notices, pictures and sharing details about activities is encouraged.
You donâ&#x20AC;&#x2122;t have to do it all yourself. You can set up a system with several people taking responsibility for making phone calls, etc.
Ultimately, the Vice President must make sure that any system being used actually works for your club!
Personal contact is WAY more effective than group contact!
Phone calls, personal notes, stopping them in the hallway at school, a text message that is specifically to them, or do a Facebook message that is specifically to them…………
CNH|KEY CLUB Helping the Secretary
Example of how you can use a template that you can find online at the Cyberkey at www.cnhkeyclub.org. Go to the “Officers” tab across the top and scroll down to “Secretary”.
Cloverdale Key Club General Meeting California-Nevada-Hawaii District Key Club International May 27, 2014 1. Call to Order:
12:59 p.m.
Adjournment:
a. Meeting led by
Alayna Lorence
b. Pledge of Allegiance
Maggie Duran
c. Key Club Pledge
Pedro Sanchez
d. Introduction of Guests
Interact Club – Bailey Stewart
e. Quorum Present
Yes
1:17 p.m.
Helping the Secretary
2. Attendance- see attached sign in sheet 3. Committee Reports a. One Dollar for Life – Interact presentation- IOU $400 4. Unfinished Businesses a. Selling See’s in front of Ray’s – for ICON – sign ups taken 5. New Business a. Board meeting – Tonight at 5:45 @ Starbucks b. Builders Club Awards Night – Wednesday @ 6:30 at Washington School c. Shine Day – Friday at lunch d. Friday Night Live- Selling “I Saved a Life” wristbands for $2 and possibility of horoscope + sell See’s candy e. ICON payment due – $500 per person must be raised by Friday f.
Governor’s Dinner- Sunday: attendees- Jacob, Maggie?, Alayna?
g. Relay for Life – June 21st-22nd: Anyone who still wants to go, sign up and don’t forget about the Kiwanis Bake Auction on June 12th h. Tentative summer calendar – Meetings and division events i.
Celebrate a great year – Special treat – See’s suckers
6. Adjournment
Helping the Treasurer
CLOVERDALEKeyHIGH SCHOOL K E Y C L U B Club Dues are Due! To: October 5, 2014 From: Anna Aguilar, Key Club Vice President RE: Don’t forget about the Key Club dues Hey, don’t forget that official membership in Key Club involves paying dues. At this time of year, those dues must be paid. We’re fast approaching the club deadline. It’s October 15th. Remember, dues are only $10 at this time. Once, it’s after October 15th, they are raised to $15! Why pay them? Because dues allow you services of attending travel events, like Fall Rally, and you are covered by Kiwanis insurance! You can bring the money to any of the upcoming Key Club meetings, as long as it’s before the 15th! a K i wa ni s -f a m i l y m em b er k e ycl ub . o r g D ev el o p i ng co m p e te n t, ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .
Example The Vice President is supposed to assist the Treasurer with dues collection. Sending out a notice to students who have been participating, but haven’t yet paid their dues is one way the Vice President can help.
Recruitment Poster The VP is supposed to create a recruitment poster to help the Treasurer
Helping the News Editor
KEY CLUB
•
If your club does not have a Newsletter Editor…… or if your Newsletter Editor fails to do an adequate job, then the Vice President is supposed to step in and take over doing the club newsletters!
•
Newsletters need to be done at least 6 times a year. They must be a minimum of 2 pages and they must follow Key Club International graphic standards.
•
To find out more about graphics standards visit www.keyclub.org. There is a whole document on “branding” that you can download to help you understand requirements for producing a professional quality document that visually brings Key Club to the mind of the viewer.
•
Newsletters have content standards that must also be met. Each issue of your club bulletin MUST include the following elements: ▪ ▪ ▪ ▪
Banner, or Nameplate, containing name and address of the school, and frequency of publication Issue number and month of publication Name of newsletter editor and contact information Publication Guidelines – include the following articles for a successful bulletin – o Club president’s remarks o Calendar of recent/upcoming events o One “fun” article (facts, Kiwanis Family, comic) o Minimum one story about a recent past project (service projects, not socials) o Minimum one story about an upcoming project (service projects, not socials) o Minimum one story dedicated to membership education, the current District Project or Major Emphasis Project o Key Club symbol, division number, school mascot
a K i wa ni s -f a m i l y m em b er k e ycl ub . o r g D ev el o p i ng co m p e te n t, ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .
More help to the News Editor
CNH K E Y C L U B
OFFICERS TRAINING CONFERENCE/Vice President Workshop May 1, 2016
Newsletter Articles
Even with an active news editor, you still have work to do to help this person. Each Vice President is asked to create a minimum of TEN (10) news articles over the course of the Key Club year. Not all of these have to be for your club newsletters. Some can be sent to the Division Newsletter Editor for use in the Division Newsletter. Please remember that all articles going to the DNE must be e-mailed by the 9th of any month, if you want the article to be used for the next newsletter. Also, itâ&#x20AC;&#x2122;s REALLY, REALLY nice if you could send at least one picture to go with the article. Send to: d32newsletter@gmail.com Reminder: All articles should first be sent to cummins@sonic.net for review; and should be send by the 8th of each month.
KEY CLUB Division 32 Region 15 California-Nevada-Hawaii District Article Submitted By: Key Club:
Example of a format you can use to submit the article
Possible topics you might write about for your club: • • • • • • • • • • • • • •
Membership recruitment Service projects coming up Service projects already done What’s happening with your sponsoring Kiwanis Club? Membership recruitment Service projects coming up Service projects already done What’s happening with your sponsoring Kiwanis Club? An international, district or divisional service opportunity A report on a DCM, telling what happened An update on what’s happening with a committee A feature on an active member A report on decisions made at the Key Club Board meeting Etc.
Possible topics you might write about for the division newsletter: • • • • • • •
Service projects already done An international, district or divisional service opportunity A report on a DCM, telling what happened A report on a division activity A report on a district activity A report on an international activity Etc.
Possible topics you might write about for the district newsletter: • • • • • • • • • •
Service projects already done A report on a division activity A report on a district activity A report on an international activity An international, district or divisional service opportunity A report on a DCM, telling what happened An update on what’s happening with a committee A feature on an active member A report on decisions made at the Key Club Board meeting Etc.
KEY CLUB
News article and submission guidelines:
• Club newsletters – o You’ll work with the New Editor, or your other officers to create your own deadlines; but remember we’ll do AT LEAST six (6) newsletters this year
• Division newsletters – o Articles, with pictures, (if at all possible), are due to the division newsletter editor by midnight of the 9th of any month. E-mail the address D2032newsletter@gmail.com.
• District newsletters – o Articles and pictures must either be sent to the DNE by the 9th of any month; or they can be sent directly to the district by the 19th of any month. Use the on-line process found at www.cnhkeyclub.org, under the “News” tab. Scroll down to “News Feed”, and click on “Submit a Story” on the far right
The Vice President should maintain regular communication with the LTG, the Region Advisor and the club advisors Keep email folders with all correspondence
Advisor:
Julie Carter 707-548-8706 julie@juliecarter.com
The VP is in charge of relations with the Builders Club
CNH I K E Y C L U B CNH I K E Y C L U B
2019-20 Ways to connect with the Builders Club:
Activity
When to do it