CNH|KEY CLUB Cloverdale Key Club Board Meeting California-Nevada-Hawaii District Key Club International October 24, 2016
1. Call to Order:
6:30 p.m.
a. Meeting led by
Adjournment:
________Rose French______
b. Pledge of Allegiance
Dispensed With
c. Key Club Pledge
Dispensed With
d. Introduction of Guests
N/A
e. Quorum Present
7:59 p.m.
Yes
2. Attendance- see attached sign in sheet 3. The minutes from the previous Board meeting were approved as read. 4. The Treasurer’s Report balance on hand was $2,524.56 5. Unfinished Business a. Trick-or-Treat for UNICEFi. Classroom competitions- Gaby, Lillian, Anahi and Jessica volunteered to help make desserts as a reward for the donations. They are going to make cupcakes, hot chocolate and cookies. We’ll recognize the class with the most in donations and the class with the most per student in donations. Anahi and Helen volunteered to ask the Principal for permission to go to each first period to tell the students about the drive. We are going to try to get around to the classes this week and then start the drive and have it go until November 4th. We will be holding the class parties on Thursday, November 10th, at lunchtime. ii. Halloween Party- We will not have a set-up time because the teacher has a class in the room right before lunch. The flyers are going to be put up. Small and large ones were made. We’ll hold a costume contest, donut-on-a-string contest, and a bake walk. We will ask members tomorrow if they will volunteer to bring baked items. Lillian will set up a CD for music. We will advertise the party, with the
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flyers. Alyssa and several others volunteered to be walking “poster sandwiches” on Friday, advertising the party. Lillian will be making pumpkin signs for carrying under arms. We will be holding a poster-making and pumpkin sign-making party on Wednesday after school in Room 7. 1. Lillian moved that we spend up to $200 for Eliminate cause projects. Seconded. Passed. iii. Key Club Week- Monday is “Show Your K in Every Way” Day. We will ask yearbook to take our picture. Atziry will make sure someone from yearbook meets us. The plan is to meet at lunchtime in Room 7. Tuesday is “Kudos to the Key Players” Day. We will be making cards to say “Thank You” to teachers, businesses, Kiwanis and advisors. We will work on the cards on November 3rd and 4th during lunchtime in Room 7. Wednesday is “Dare to Care” Day. We will meet to make Kiwanis cards on November. Thursday is “Random Acts of Kindness” Day. We will be doing clothespins and hand them out at the November 1st meeting for members to do the writing on them.
We will purchase 10 clothespins per
member. We are also going to our Kiwanis meeting that morning and doing a “Take-Over” meeting. ALL Board members are expected to be there. Sue will be sending out an email to all Board members giving them each 2-3 Kiwanis members’ names, asking the Key Clubbers to write something unique about the people they’ve been assigned. The Key Clubbers will need to email back to her their lines about the Kiwanis members they’ve been assigned. Stephen and Sue can be sources of information about the Kiwanis members. Sue will put this into a master script to be used at the Kiwanis meeting. Also on Thursday, members will be able to attend the Member Orientation in the evening. It will be PJ themed. Healdsburg and Windsor have been invited. Friday is “Connect the K’s” Day. We will be meeting up and bowling with our Kiwanis and Builders Club. We will meet at 6:30 at CHS and have reserved spots for 7 p.m. iv. PTP donation at Fall Rally1. Jessica moved that authorize the $1300 donation for Fall Rally. It was seconded and passed. v. Member Orientation- Carmen and Jessica will call to order. We will have cheers and ice breakers. Windsor and Healdsburg will come over. We went over the entire agenda and gave out assignments. See attached.
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vi. Diverse-A-Dish Dinner1. Ways to increase our success- We need to advertise it well, and sell lots of tickets and placemat ads. We should ask families to get their names on placement ad as well as buy tickets. It was suggested that we give dinners “to go”. We need volunteers to actually make the food and be committed. We will discuss this and hand out tickets at the club meeting this week. Lillian will be in charge of the dinner presentation at the meeting. We also want to make sure that members understand why they should be involved, so we will show a video about DCON at this week’s meeting. Atziry was put in charge of finding a video. 6. New Business a. Refreshments at November meetings- Helen volunteered for the 1st of November, and on the 8th, Anahi will bring something. On November 15th, it will be Gaby’s turn. Jessica will bring snacks on the 29th. b. Kiwanis LTG Installation Dinner- It is baseball themed, not fancy. The following members volunteered to attend: Helen, Gaby, Anahi, Alyssa and Cristina. Our Kiwanis club will pay for two attendees. i. Gaby moved that we pay for at least four extra members to go. Motion was seconded and passed. c.
Shine Day- We’re making Halloween masks. Stephen and Lillian will purchase supplies, online. i. It was moved and seconded that we reimburse Lillian for the mask supplies.
d. Nationwide Children’s Hospital support- Anahi has found an interesting fundraising idea. We will plan on Anahi showing a PowerPoint to the members at our November 29th meeting and fundraising in December for the cause. There is also an online process for sending get well letters to the children. We’ll set up a time to do that. We have asked Anahi to find out if this is a Children’s Miracle Network Hospital. e. March of Dimes Prematurity Awareness Month- Starting on November 28th, we will hold a campus-wide “Dime War”. We will do a bake sale on Monday, November 14th. Sue will ask Mrs. Creager if she might be willing to make some items. Stephen will be in charge of setting up and taking down the bake sale table. f.
November DCM- It’s on Saturday, November 5th. It’s a joint one with Kiwanis. All Board members are to try to attend.
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g. Spotlight on Service for October- The theme is “Trick-or-Treat for UNICEF”.
The
deadline is November 5th. Helen will turn in the report when she does her MRF. h. Spotlight on Service for November- The theme is “Kiwanis Family”. Right now we have nothing planned for after Key Club Week. i.
November calendari. Lillian moved to accept the calendar as presented, and it was seconded and passed.
7. Adjournment at: 7:59 p.m. 8. Minutes Approved by Club President 9. Minutes Approved by Club Secretary 10. Minutes Approved by Faculty Advisor
Attendance Attendance for this Board meeting was completed by
Helen Hernandez
*This attendance sheet is used for present officers, Kiwanis, and guests only. Officers President
Rose French
President
Atziry Rodriguez
Vice President
Jessica Aguirre
Secretary
Helen Hernandez
Scrapbook Editor
Alyssa Gaylor
Executive Assistants Lillian Bearden Cristina Cardenas Anahi Ruiz Advisors Faculty Advisor
Sue Cummins
Kiwanis Advisor
Stephen Bearden
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