CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop Presented by: Harlin Advincula, IP Lieutenant Governor, Montgomery High School Rich Fuller, Assistant Region Advisor, Windsor Kiwanis Club
Treasurer Workshop
a K i wa ni s -f a m i l y m em b er k e ycl ub . o r g D ev el o p i ng co m p e te n t, ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .
May 1, 2016
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
Budget
May 1, 2016
KEYCLUB Example Budget
Income
Amount
Donations from Kiwanis Catering at Kiwanis Crab Feed Bake Auction Dues Car Washes See’s Suckers
2000 1000 500 200 1000 2000 __________ Total:
$ 6,700
Disbursements District Convention (sending 4 students) District Leadership Training - RTC (sending 4 students) Key Leader (sending 4 students) Community Service Miscellaneous Fall Rally (sending 8 students) Dues Total:
2200 300 700 2750 200 350 200 __________ $ 6,700
A club budget should be created and approved by the Board no later than the beginning of the 2016 school year, (preferably over the summer). It needs to balance “Income” and “Disbursements”. It’s just an over-view of the anticipated non-service fundraisers for the club. It’s a great way to plan how you are going to pay for such events as Region Training Conference, Fall Rally, District Convention, and Key Leader, It’s a good way to plan ahead and make sure you are ready to face the financial obligations of the year.
How important is it to send students to Key Club events beyond the local level? These events provide training so that members learn more about Key Club programs, gain excitement about Key Club service and make connections to better their programs at home. Students who have attended Key Club events tend to provide stronger local leadership for their clubs. The order of their importance as to the benefits provided to the students and their clubs is: o District Convention o Key Leader o Officers Training Conference o Region Training Conference o DCMs o Fall Rally – mostly a fun event, celebrating having fundraised for the Pediatric Trauma Program (PTP)
Newly elected officers should always try to attend District Convention. o They receive training in the performance of the duties of their positions. o They are exposed to many service projects and ideas. o They get a broader picture of the opportunities offered by Key Club for personal growth, leadership development, and service.
What is the role of your Kiwanis Club in assisting members to attend these expensive events? Your Kiwanis Club should be paying at least 1/3 of the cost of attendance. In many cases, if asked, they will cover more than that cost. o Some Kiwanis Clubs give money to their Key Clubs when asked for help in attending a specific event. o Some Kiwanis Clubs give a flat amount to their Key Clubs, and allow those clubs to determine how they best want to spend that money. o You, and the other officers in your Key Club, should lead a frank discussion with your Kiwanis Board about your financial needs. This should happen in the summer–time, as that’s when you are creating your budget….and it’s also when they are creating their budget. This way, they can plan an exact amount to give your club, and it will meet your needs. Plus, they can then make plans for appropriate fundraisers to get into their account the money they’ve obligated themselves to give to you.
Your club budget should reflect what’s been given to the Key Club for your club use. For example, if they’ve given you $500 for Key Leader. You now know that you can either send 2 students to Key Leader, or maybe you need to budget some fundraisers to raise another $500 so you can possibly send 4 students to Key Leader.
What if your Kiwanis Club has not, in the past, been meeting their obligation? Plan your budget for at least 3-4 officers to attend District Convention, 2 members to attend Key Leader, 4 members to attend Region Training Conference and 4 members to attend Fall Rally. Total cost for that, this coming year will be approximately: o $1800 - $2400 for DCON (a lot………. It’s in Anaheim) o $450 for Key Leader o $60 for RTC o $200 for Fall Rally Therefore, the minimum that your Kiwanis Club should budget this coming year to assist you in attending these events is approximately $1000. Emphasize…. that’s the minimum help you should
be given Most Kiwanis Clubs have been known to be more
generous than $1000; and most Key Clubs would benefit from sending more members to some of these events.
Create and take your proposed budget to the Kiwanis President and go over it with him/her, explaining everything on the budget. (Must do this in July or August.) Ask for the Kiwanis President to lead a discussion at their budget planning meeting regarding your requests. Reminder: they usually prepare their annual budget in August of each year. So, plan to approach them before that time. Make sure your Kiwanis Advisor is helping you.
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
Fundraising
50 Fundraising Ideas
50/50 Raffle Perhaps the simplest of all fundraisers is the 50/50 raffle. Many organizations that rely on fundraising efforts offer a 50/50 raffle at every meeting. All Saints Day Cleanup Little ghosts and goblins can wreak havoc on yards and pumpkins during Halloween. Have an all saints day cleanup for your next fundraiser. Create a flyer about your group and the service you are offering. All You Can Eat Potato Bar Tired of the same old spaghetti dinner fundraisers? Try having an all you can eat potato bar for your group’s next dinner fundraiser. People will enjoy the change and there is a minimal cost and work involved. Baby and Kids' Resale Babies and children outgrow clothing and toys so quickly, often before they are worn out. Host a baby and kids’ resale as your next fundraiser. Bachelor/Bachelorette Auction Calling all eligible bachelors and bachelorettes… Help raise funds for your group and meet some new people while doing so. Host a Bachelor/Bachelorette Auction. This fundraiser is appropriate for adult groups, so it might be something you’ll want to do with your Kiwanis. Bagger for a Day Sometimes it seems that your local grocery store can be too busy and that you always end up bagging your own groceries. This quick and easy fundraising idea lets you provide a nice service to people. Wear a sign to advertise your cause to encourage people to “pay” for the service. Bake Sale This is an easy fundraiser to run as part of a larger event, such as a holiday craft sale, or sporting event.
Bake-off Bake Sale Appeal to the community's competitive spirit and love of sweets and hold a bake-off bake sale! You can set parameters like participants can only bake cookies or cakes, or just let everyone do their own thing. Ballroom Dancing Lessons Put on your dancing shoes and start practicing your spins and dips! Find someone to volunteer to instruct people and advertise in the community. Ballroom dancing made quite a comeback through television. Other than it being fun and entertaining, it's also great exercise. Barbecue Contest Fire up the grills and break out your best barbecue recipes! Everyone loves a barbecue. Anything cooked on a grill is delicious—even vegetables. Bargain Basement Evening Gowns This is a wonderful way to clean out your closets and make some money during Prom and Homecoming Season. People always have old Prom dresses and Bridesmaids dresses that they don’t know what to do with them. Beautiful Baby Contest Everyone loves a beautiful baby, and all parents know their baby is one. They won’t be able to resist entering their child into your beautiful baby contest. Bidding for Blue Plate Specials This is a fun and sometimes hilarious twist on the dinner fundraiser. Tell people to bring an individual serving, cooked meal or dessert, their checkbook, and their sense of adventure. They then bid to be able to eat someone else’s prepared food. Board Game Tournament Create a fun twist on a card tournament and do something that everyone can participate in. Have a Board Game Tournament. Pick a favorite, such as Sorry, Trouble, or Monopoly. Charge an entry fee and give prizes to the winners. You can even add a meal, if you want.
Book Club Fundraiser Band with your fellow book lovers, have a good time, learn new things, and raise money for your cause! A book club fundraiser may very well be the perfect combination of fun and function. Break the Balloon Pop, pop, pop. What can be more fun that popping a balloon? Winning something for doing so, of course…. This is an easy fundraiser and can be incorporated into other events. Charge an entry fee to participate. Buckets for Donations This fundraiser is perfect to collect the change given at countless stores in your town. Gather old coffee cans and other types of containers and then punch holes in the top. Print out labels that describe your cause and put them out for however long the stores will allow. Butler Auction This fundraiser will probably prove to be very popular with the underclassmen at your high school. Let the seniors’ auction themselves off to be a butler for a day. Cake Walk This traditional fundraiser is a piece of cake to organize! It can be a small part of a larger fundraising event, or a successful fundraiser on its own. Ask for volunteers from your group to bring in cakes. Car Detailing A car wash is a common fundraiser for groups of all types. But what if you don't have access to a water source? Or what if you just want to be environmentally friendly, try car detailing, instead. Car Smash Ask a local “junk yard” to donate a vehicle. Hold this as some kind of major event, where there are a lot of people. You should work with your local fire department to make sure that all the glass is removed from the car in advance, (safety issue).
Car Wash This is one of the most used and recognizable fundraisers. It is very simply known as the Car Wash. You will want to find a place to have the car wash at a location that gets a lot of traffic. Cardboard Regatta A cardboard regatta, is race on a calm body of water between contestants that build their own cardboard vessels. This is a particularly good event for groups that have a technical or engineering focus. Carnation Day Everyone loves to receive flowers and it can be very uplifting to know that someone is thinking of you. Have a carnation day on Valentine’s Day or Sweetest Day as your group’s next fundraiser. Celebrate National Talk like a Pirate Day! Arrr, matey! Fundraisers don’t always have to be serious and boring. If you want a fun and hearty change, why not try a fundraiser on National Talk Like a Pirate Day? September 19 is the actual date. You could charge people to enter a “Talk Like a Pirate” contest and then give prizes. CFL Bulbs More and more people are becoming concerned about the environment and want to do their part to preserve it. Why not combine environmental awareness with fundraising? Compact Fluorescent Light (CFL) bulbs are much more environmentally “friendly”. Work out some way to sell them to the public, using an awareness campaign to peak their attention. Chili Cook-off Just about everyone has a secret family chili recipe. Encourage people to share theirs by having a Chili Cook-off for your next fundraiser. Charge an entry fee to all chefs and award prizes. Christmas Carolers The Holidays are jolly and nothing sets the mood better than singing. This fundraiser is perfect for a school choir or glee club and will make you feel good as well as raise money. Go door-to-door and ask for donations.
Christmas Cookie Baking Most people have already been rushing around for more than a month, first getting ready for Thanksgiving, and now preparing for Christmas. There's shopping to do, decorating, possibly travel to plan, or preparing their homes. Make homemade fudge, traditional holiday treats, etc. and sell them someplace that sees a lot of people passing by. Christmas Tree Ornaments Fundraiser No need to wait until December to plan a Christmas tree ornament fundraiser. Plan this event early enough to allow people to order and receive their ornaments in time for the holidays. There are a lot of craft ornament directions on-line. Coffee House and Poetry Slam Lattes, mochas, and cappuccinos… Coffee houses are sweeping the nation and are the place to hang out on Friday or Saturday night. This fundraiser works great for a school group. Contact your local coffee house and set up an event. Charge those who enter and have prizes. Advertise well, and this could be something you do more than once. Coffee Table Art Book This fundraiser works especially well for pre-schools, elementary schools, and daycares. Create a coffee table art book filled with works of art from the young children. Then sell the book to the parents! Cooking Class You don't have to be Julia Child to put on a cooking class! And it doesn't have to be complicated French cuisine, either. If your organization has a kitchen available, get someone in who can teach a cooking skill that others might want to learn. Charge a class fee that covers expenses and makes money, too. Cooking With Your Charity This is a fun and easy fundraiser that has endless possibilities. Create a “Cooking with your charity” cookbook to sell and raise money. Ask for recipe submissions from your group to include in the book.
Cow Pie Bingo This is certainly an interesting idea for a fundraiser that will have people talking for a long time. In order to have a cow pie bingo, you will need to find a farmer willing to let you “grid off” his/her field. Basically, people purchase one or more “grid sections”. Then, at a specified time, the grid on which the cow takes a “dump” is the winning grid. The prize for the winner is a cash prize. Dance-A-Thon Break out those dancing shoes—it's time to boogie! A 24-hour dance-a-thon is an easy and fun fundraiser. Ask people to sign up to participate. They can either dance as couples or alone. They’ll need to get pledges for dancing the full 24-hours. Darts Tournament Break out the arrows and get your throwing arm in shape! It's time to raise some money with a darts tournament! Charge a fee to enter and give prizes. Death by Chocolate Chocolate lovers are everywhere. Give them what they want with a Death by Chocolate fundraiser. Contact local restaurants and pastry chefs to see if they would be interested in participating. Charge an entry fee for people to wander through booths set up by the businesses and taste the items they provide. It’s good for the businesses, and delicious, too. Deposit Bottle Collection This fundraiser works great in the States with a returnable bottle deposit or area with money for a scrap collection facility. Create a flyer with information about your group and the cause for which you are collecting money. Set up a curbside collection time, and go for it! Dog Bakery Dog bakeries are popping up all over the country. Spending on our four legged friends is at an all-time high. Take advantage of this trend to raise money for your group. Dog Wash Everyone wants their dog to be clean, but not everyone has the ability to give their dog a bath at home, and groomers can be expensive. Your group can offer a low-cost dog wash.
Doggie Parade Everyone loves a parade, so put your doggies on parade. Gather sponsors who will donate for every mile walked or for completing the whole route. Set up your parade route, advertise, and sell spots in the parade. Door to Door Scavenger Hunt This fundraiser is a great way to collect non-perishable and other items for a food bank. It is also a fun night out for the family. Create a list of items that are needed. Create teams, carry donation containers and ask for cash donations as well as food items. Drive-in Movie Drive-in movie theaters were a popular American staple during the 1950s and 1960s. Most of today’s generation has never even heard of one, so recreate the fun for your next fundraiser. You will probably need to work with a local theater to pull this off, but it could be a great summer fundraiser. Duckie Race There is nothing quite like a group of rubber duckies floating down a river. For this raffle, you will want a large number of ducks and a body of water to float them down. Sell the ducks and hold the event, with prizes for the winners. Dunk Tank Who doesn't like the thrilling satisfaction of throwing a softball as hard as they can to dunk someone in a tank of water? It's fun, and a great way to raise money anywhere, especially during the summer. Eating Contest A timed eating contest is always amazing and fascinating to watch. Have one as your next fundraiser. The possibilities are endless as to what food to pick. Choose from pies, hot dogs, etc. Face Painting Children love to have their face panted. This is a popular activity at carnivals and fairs. Set up a face painting booth at your next craft show or fair.
Festival A Festival can be held for any season or Holiday (i.e. Fall Festival, Winter Festival, or Halloween Festival) and can be a great way to raise money for many groups or clubs. Funny Photo Contest This is a chance for all aspiring photographers to show off their funniest pictures. Have a funny photo contest and charge for submissions. Setup pictures like an art show. Garage Sale / Yard Sale Who doesn't have stuff floating around in their attic, basement, or spare room that just isn't used or needed anymore? Clear out the clutter and help your cause at the same time. Gift Basket Auction or Raffle No one wants to do another candy sale for his or her schools’ fundraiser. Here is one that is gaining in popularity and returning large rewards for those that host it. Grab Bag This fundraiser is similar to a “What's in the Box Auction” and a “White Elephant Sale” with a couple of important differences. First, a grab bag fundraiser is not an auction. You'll charge a flat fee to enter. Grown Up Spelling Bee Use a classic childhood competition for your next fundraiser. Have a grown up spelling bee. Find volunteers that would like to participate. You can either collect an entry fee to raise money, or ask for donations for your cause. Advertise it, and then hold the event in a public location, like a coffee house. Guided Nature Hike When the weather starts warming up, people want to get outside. Why spend beautiful spring and summer days sitting around when you could go on a guided nature hike? Find someone knowledgeable about the course taken, and ask them to lead the hike. Charge an entry fee or ask for donations to your cause. Hand-Painted Umbrellas When working with a charity organization, or any group that relies on fundraising, you want to keep the group's name in people's minds as much as possible, as often as possible. If you have members who are artistically inclined, this might be something that appeals to them.
Haunted Tour Bus This is a great fundraiser to run in October. Discover all of the haunted places in your area and research their history. Advertise that your group is offering a haunted tour bus ride. Charge a fee to go on the ride. Head Shaving A head shaving fundraiser can have many incarnations, so you are only limited by your imagination. Here are a few ideas to help you brainstorm. Find a school teacher or principal willing to be involved. Run a classroom donation fundraiser. If the school meets your set goal, then that person or persons must have their head publically shaved in front of the school. Holiday Card Fundraiser It's beginning to look a lot like the holidays! Even though electronic methods have replaced a lot of day-to-day communications, many people still like to send paper cards for Christmas, Hanukkah, and Kwanzaa. Holiday Flower Sale Spring tulips, Easter lilies, fall mums, and poinsettias are all seasonal flowers that could be a great fundraiser for your group. Find a local nursery that will wholesale flowers to your group so that you can re-sell them at a profit. Hot Dog Stand Hot dogs are easy to prepare, easy to eat, and easy to sell! Get permission from a local retailer to set up a hot dog stand outside their entrance. Be sure to have everything ready and advertise your cause. How Many in That Jar? You will need your best guessing skills for this fundraiser. This fundraiser is very simple to run and requires very little equipment. You will need a large jar or clear box and something to put in it that is relatively small and hard to count. People pay a fee to guess how many of the item can be found in the jar. The winner gets the jar.
Hugs and Kisses This is a great fundraiser to run around the romantic holidays (Valentine’s Day, Sweetest Day, etc) or at the end of the school year for farewells. Package Hershey’s hugs and kisses candies and sell them, with a card….to be delivered to students in class at a time deemed appropriate by your school administration. Ice Cream Social You Scream, I Scream, We All Scream for Ice Cream! Vanilla, Chocolate, Mint Chocolate Chip. There are so many different flavors to choose from. Everyone loves ice cream. Host an ice social on campus and charge an entry fee. Advertise it well. Karaoke Night There is a hidden singer in all of us. Most people will admit to singing in their shower or car when no one else is around. Bring the singer out with a karaoke night. Charge an entry fee and give prizes. Hold in a public location and advertise well. Kissing Contest Would you pucker up to raise money for your favorite charity? How about your favorite team or needy organization? Love from Home Packages Being away at college is a huge adjustment and can leave you homesick. The perfect remedy is a care package from home. Best done in the Fall. Contact the parents of the newly graduated seniors and offer to put together care packages for them to send to their new college freshmen. Charge a fee. Luau Aloha! Bring the tropical flavor of the islands to your community with a luau fundraiser. If there's a beach nearby, you can make it really authentic with a traditional pig roast. Luxury or Rugged Test Drive Contact local car dealerships and see if they are willing to bring a few luxury cars down for a test drive course. Set up cones in a parking lot. Charge people to take to test drive the cars. Make sure you are fundraising for a cause, as you are more likely to get cooperation from the dealers, as well as more people who will participate.
Mailbox Painting Many people put up plastic mailboxes nowadays, but traditionalists will still have the basic metal ones that can start to look dull and beat up after a while. Your group can go door to door to offer to paint the mailboxes. Charge a fee. Miniature Golf Marathon Get out your putters and little mini pencils, it is Miniature Golf time. This is a fun fundraiser that will have you honing your putting skills around water, sand traps, and rocks. See if you can get the golf course to either allow you to do the activity for free or for a reduced price. They might cooperate depending upon your cause. Then, advertise well and charge an entry fee. Movie Marathon Pop some popcorn, dim the lights, and settle in for a night of movie magic! Many movie theaters will work with groups to arrange special functions. Contact the theaters in your area to organize such an event. No Dirty Dishes For a Week No one likes to wash dirty dishes. With our busy lives, it is sometimes hard to find the time to make a home cooked meal. This fundraiser will probably be very popular. Of course, it will require students making a daily commitment to show up to the house of the person who bought their services. It would probably be best to do this with relatives, or your Kiwanis. Paint the Curb Grab some number stencils, some paint and masking tape and get ready to paint the curb for this fundraiser. Having your address painted on the curb in front of your house is something most people prefer. Walk through your town’s neighborhoods, and go up to the doors of people who don’t have their number painted there. Offer to pain the number for a fee. Pampering in Prison Create a new twist on the lock up for charity. Instead of just locking up your prisoners and having them make phone calls to family and friends to raise bail money, pamper them too. But, of course, charge for whatever you do. This is a really good fundraiser to do at some event like Relay for Life.
Pancake Breakfast This is one of the most common fundraisers because it's easy and inexpensive to plan, and who doesn't like pancakes? Pawfect Art Show Create a sensation and a fun art fundraiser by bringing the inner Picasso out of your pet. Anyone with a pet would be able to participate or you could limit it to just dogs. Charge for the privilege of having a pet create a painting. This event would work well as a booth at part of another pet friendly event. Perfume Fundraiser Many people enjoy receiving perfume or cologne as a gift. It's especially popular for Valentine's Day, Mother's Day, Father's Day, and December holidays. There are perfume fundraising companies that will help you organize your event. Photo Scanning Digital cameras and the Internet have made photo sharing a whole lot easier. But what about all those old photos stuck in albums, or piled in shoe boxes? Wouldn't it be great if they could be scanned and digitally reproduced. Offer this service for a fee. Photos With Santa Why pay for a hastily taken photo at the noisy, crowded mall when you can host your own photos with Santa session, and earn some money for your group at the same time? Pin it On Every mom loves being honored on her special day, Mother’s Day. A great way to honor her is with a flower corsage. Your group can make corsages for a Mother’s Day fundraiser. Pizza Night The best things about pizza are it's easy to make, and it's easy to tailor to anyone's taste. All you have to do is get creative with the toppings! A pizza night fundraiser might even be something you could do with your Kiwanis.
Popcorn Tasting You've heard of wine tastings, coffee and tea tastings, even dessert tastings. Why not a popcorn tasting? It's a unique way to hold a popcorn fundraiser that's much more fun than simply going door to door to sell the items. Contact “Popcornopolis” to see if you can work out a deal with them for “free” or reduced cost on supplies, (especially if you are doing this for a good cause). Then, they might want to have a representative available to sell their product. Meanwhile, you charge an entry fee to raise the money you need. This also might work well at an already established event that sees large crowds. Rake It Up It seems like all the leaves fall from the trees at once in the Fall. It can be a time consuming task, but a great fundraiser for your group. Create a flyer that advertises your offered service and display the flyer around the community in local businesses. Sit back and wait for calls. Reserved Seats Everyone dreams of sitting on the court at a basketball game or on the fifty yard line at a football came. Make that dream come true with a best seat in the house raffle. Sadie Hawkins Day Dance Did your high school ever hold one of these? The tradition calls for girls to invite boys to the dance in a once-a-year role reversal. The tradition started with the 1930s Li'l Abner comic strip, Santa Breakfast Ho! Ho! Ho! Santa Claus is coming to town. No one likes to wait in line at the mall to visit Santa Claus. Host a breakfast (or lunch) with Santa Claus. Scramble (best ball) Golf Tournament Have a golf tournament that is fun for everyone, regardless of their skill level. Host a scramble golf tournament. Find a golf course that is willing to donate their facilities for the day. This may be one fundraiser that you would want to work with your Kiwanis Club to do! Scrapbook Crop Pictures should be displayed and they don’t belong in shoeboxes. Scrapbooking is a very popular and profitable hobby. It is gaining a larger and larger following, with scrapbook stores popping up everywhere. If you have someone talented in scrapbooking, have them be a “teacher”. Charge an entry fee.
Services Auction Both within your group and in your community, you'll find people who engage in all kinds of professions. Ask some of them who provide services to take part in a services auction. Silly Sweepstakes This is a great fundraiser to have during a dinner fundraiser. For the silly sweepstakes, charge everyone a minimal fee to enter. Brainstorm a list of silly things for the “winners” to do. Draw the winners at the event and have them do the “tasks”. You’ll need a good cause to make it worth their while to participate. Smoothies Who doesn't love a good smoothie? They're even better when you can use them to raise some money for your organization! This kind of fundraiser would work best in conjunction with another event. Snow Cones What better way to beat the heat than with cool, colorful snow cones? A snow cone fundraiser would work best in conjunction with another, larger event like a craft show or art fair. Social Media Class Now more than ever, people are communicating on the Internet. There are several popular social media sites like Facebook and Twitter, and other ways to be social while accomplishing tasks, like the photo sharing site ... Advertise in the community that you will teach adults how to use these media sources and charge a fee for them to attend an evening class on the topic. Spaghetti Dinner This could be one of the most popular fundraisers for all groups due to its simplicity, ease to run, and familiarity with the general public. It is the Spaghetti Dinner Fundraiser. Work with your Kiwanis Club on this one! Spend the Day With Your Feet Up This is particularly well suited to high schools. Students purchase raffle tickets for a drawing where the winner is allowed to spend one school day with their “feet up”. The winner is allowed to take a “free pass” on homework, etc. Obviously, the cause will need to be something that the administration and teachers support, in order to get their cooperation.
Sponsor my As and Bs Instead of paying a student for their good grades, help them raise money for your group by getting a good report card. Find sponsors who will pay a certain amount for every A or B on a particular student’s report card. Super Sub Sale Take advantage of the big sports events: the Super Bowl, All Star Game, Final Four, and Stanley Cup, etc. and have a super sub sale. Submarine sandwiches are also called heroes and hoagies. You’ll need to advertise well, have a location to make them, and set a pickup time for your customers. Theater Night Dim the lights and raise the curtain—it's show time! Raise money, have fun and provide an evening of entertainment for your community by putting on a play. It will take some planning, and some time. This is obviously a long term project, but, it done correctly, could bring in a lot of money. Tractor Pull Create a twist on a tractor pull with this fundraiser. Instead of seeing how much the tractor can pull, see how many people it takes to pull a tractor. Contact a local farmer willing to loan you a tractor. Charge people to guess the correct number of people needed. Then, hold the “event” and provide a prize for the winner. Traditional Raffle There's something to be said for tradition. There are all kinds of raffles you can hold to raise money for your group, but a traditional raffle is one of the easiest fundraisers out there. Trivia Night Cater to everyone's competitive spirit and raise money at the same time by organizing a trivia night! Find a local bar or restaurant with a private room that your group can rent for the evening. Or, maybe they’ll donate it to you if you convince them that your cause is worthy. Charge an entry fee for contestants and have prizes. Wacky Hat Day This fun fundraiser will work at school, a place of business, or house of worship. For a one or two dollar donation, allow people to wear a wacky hat for the day.
Waiting for Dollars Find a local restaurant that is willing to host your waiting for dollars event. They will appreciate the extra business it will bring them and you will have a good time raising money. We Bake For You Take the guesswork out of what will sell at a bake sale, and have a “we bake for you” sale as your next fundraiser. Decide on a list of approximately ten things that you are willing to make. Then offer to bake them for the people who pay. Give them a chance to suggest when they want the item(s) they purchase delivered. They may have a specific event at which they would prefer receiving the item(s). This works well with your Kiwanis Club. What's in the Box Auction Curiosity killed the cat and it will be curiosity that will work in your group’s favor with this fundraiser. Have all the attendees bring a wrapped package, big or small, to the auction. Auction off the unknown items, and have fun! White Elephant Raffle This contest is a wonderful compliment to a dinner fundraiser or a group meeting. Have members donate items for a white elephant raffle in advance of the event. Windshield Washing Find a busy and local fast food restaurant with a drive thru lane that is interested in helping your group have a fundraiser. Gather squeegees, towels and cleaning solution. Offer to wash the windshields on the cars for a nominal fee. Make sure you advertise your cause. Woman Fashion Show Turn a normal dinner fundraiser into an evening of fun and entertainment. Find some brave men that are willing to embarrass themselves and have a “wo”man fashion show. Get donated dresses, etc. Charge an entry fee, and have fun! Wrap It Up! The Holidays are busy and people are willing to pay for certain services to save time. One of the most popular Holiday services is gift wrapping. Set up a booth in a local shopping center, or someplace public and advertise the cause.
KEYCLUB
Recommended service fundraisers to put into your calendar: For the Oakland Children’s Hospital: Done any time of the year you want to do it You can also make dolls, make cards, collect new toys and books, etc.
Kiwanis Family House
Done during the summer months Recommend $100 per club o This amount buys your club an inscribed “brick” on their patio floor To be taken to the House in Sacramento on a day trip to volunteer.
Pediatric Trauma Program: Done during the months of August, September and October Culminates at Fall Rally with each club bringing their donation to the rally Each club should bring a minimum of $150
Trick or Treat for UNICEF:
Done during the month of October Clubs are sent boxes to place in classrooms and businesses Run an actual competitive campaign, if possible Money must be sent off by 12/31/15….sent to Kiwanis International, not UNICEF!
March of Dimes Pre-maturity Awareness Month: During the month of November Can send the money to the March of Dimes right away, or keep the money to donate during the March for Babies, held in April World Prematurity Awareness Day is the 3rd Thursday of the month. Try to do something special on that day
March for Babies: Held in the Spring, usually a Saturday in April. Clubs can fundraise money, any amount, to walk in the “March”, and/or members may volunteer to help with the event.
KEYCLUB
Use a chart like this to make your plans‌
Yearly Plan for All Club Fundraisers (from this point on) Month May
June
July
August
September
October
November
December
January
February
March
Project Description
Who Benefits?
The next three pages are useful in analyzing your fundraising projects. The first two will help to more effectively plan projects. The last one is really good for helping clubs to decide the true value to the club of a project already done.
Planning Process Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project. Brainstorm to generate ideas, or state the activity or problem you want to address if already determined. Evaluate your list and narrow it down to a workable idea or project that interests and concerns the majority or all of your members.
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result. Get a clear mental picture if what you want to accomplish, and write your ideas down as your goal. Make sure your goal is one that can be achieved and evaluated. Consider resources available to you.
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan.
Decide what needs to be done to reach your goal. Figure out the who, what, where, when, and how. List the abilities, skills, and knowledge required on your part. List other available resources, such as people, places, publications, and funds. Make a workable timetable to keep track of your progress. List possible barriers you might face, and develop plans if necessary. Decide ways to recognize your accomplishments along the way.
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan. Carry out your group or individual plan. Use family and community members, advisors, committees, task forces, and advisory groups when needed.
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan.
Determine if your goal was met. List ways you would improve your project or plan for future reference. Share and publicize your efforts with others, including the media if appropriate. Recognize members and thank people involved with your project.
Planning Process – _____________________ ( Name of event)
Identify Concerns The Circle represents a continuous flow of ideas and has no beginning or end. As a target, it symbolizes zeroing in on the one idea around which you would like to build a project.
Set A Goal The arrow stands for deciding which direction you will take. It points toward the goal or end result.
Form A Plan The square represents the coming together of ideas-the who, what, where, when, and how of your plan.
Act The different squares in this symbol represent the activities to be carried out to meet your goal. It represents acting on the plan.
Follow Up The broken squares suggest examining the project piece by piece. This symbol also represents a "window" through which to review and evaluate the plan.
KEY CLUB Project Evaluation Form
Project Title
__________________________________________
Question
Answer
How many members were involved? How many people were positively impacted? Who, besides the members, benefited? How much preparation time did it take? How much money was spent? What forms of communication were used to get members involved? Were they effective? Was the time and money spent worthwhile? (Explain) The benefits to members and/or club were: What types of positive publicity for Key Club did the project generate? With whom, outside the club, did members work? The following things about the project worked well: Did the project meet International, CNH District or Division 20/32 goals? What about the project should be changed, if we were to do it again? Was the project enjoyed by the participating members? Would you recommend doing this again? (Explain)
Submitted by
________________________________
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
Fundraising For The Division
Advance
In October before the 10th
Or you can just bring the check with you to Fall Rally
Every club should make an effort to participate in the Division 32 PTP Awake-A-Thon. Date is still to be set, but it will be towards the end of September or beginning of October. Members are asked to bring $25 to the door and all funds will be used as part of the Division 32 donation to the PTP cause at Fall Rally. It’s a fun night with lots of great activities and food.
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
Membership Recruitment
Name _______________________________
Year in school
9
10
11
12
Address _____________________________ _____________________________ E-mail _____________________________ Phone # _____________________________
Preferred method of communication: e-mail
texting
phone home
(Rank)
phone cell
Cell # _____________________________ Facebook
Birthdate
_______________________
Parents’/Guardians’ names
______________________________
Paid Dues
Yes
______________________________
This is a membership form that you could use. Not only does it have important contact information that you will need over the course of the year, it also has information needed when you pay the club’s dues. Suggested use is to have any student who attends the first couple of meetings complete the form. Then, circle “Yes” in the appropriate box when he/she actually pays dues.
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
Paying Dues
The Membership Update Center links: Key Club: www.keyclub.org/MUC If there are technical issues, or issues with advisors or club secretaries accessing the system, please call member services at 1-800-549-2647,or email memberservices@kiwanis.org.
YouTube url for video on Membership Update Center: http://www.youtube.com/watch?v=WLa_oD4RCHs&feature=plcp
YouTube url for video on Membership Update Center: http://www.youtube.com/watch?v=WLa_oD4RCHs&feature=plcp
Help is available!
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
KEY CLUB Treasurer’s Report
Treasurer’s Report
Balance on hand as of: ____________________________
(date of last report)
Income:
$ _____________
(list specifics)
________________________________________________
$ _____________
________________________________________________
$ _____________
________________________________________________
$ _____________
________________________________________________
$ _____________
Total Income
$ _____________
Expenditures:
(list specifics)
________________________________________________
$ _____________
________________________________________________
$ _____________
________________________________________________
$ _____________
________________________________________________
$ _____________
Total Expenditures
$ _____________
Balance on hand as of: _____________________________ (current date)
$ _____________
Signed ___________________________________ (Treasurer)
KEY CLUB Cash Count Form
Denominations
# of Bills or Coins
Total Amt.
Pennies Five cents Ten cents Quarters Half dollars Dollar bills Five dollar bills Ten dollar bills Twenty dollar bills Total amount of all cash Total number of checks ___
Total amount of all checks Total of all cash & checks
Signature of person making deposit
_____________________________________
a K i wa ni s - f a m i l y m em b er k e ycl ub . o r g D ev el o p i ng co m p e te n t, c a p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .
Remember that: ALL money should be counted in the presence of an adult advisor. ALL deposits should be over-seen by an adult advisor ALL bills must be paid with approval of an adult advisor ALL in-person or on-line purchases must be approved by the Board or the general membership, and over-seen by an adult advisor. o Approval of expenditures must be in writing Minutes of a Board meeting or regular meeting are appropriate proof.
Is your Key Club account a “school” account or a “Kiwanis” account? If it’s a “school” account, consider moving it to your Kiwanis account. You’ll need to talk about this with your Kiwanis advisor and have him/her discuss the benefits with Mrs. Cummins
CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Treasurer Workshop
May 1, 2016
General Officer Guidelines CNH District Club Meetings: Attend 80% of all club general meetings.
Board Meetings: Attend 80% of all club executive Board meetings. Your club should hold at least one Board meeting each month.
Division Council Meetings: Attend a minimum of six (6) Division Council Meetings.
Kiwanis Meetings: Attend a minimum of one (1) Kiwanis Division Council Meeting and/ or attend a minimum of three (3) general Kiwanis meetings.
Training Conference: Attend the Officers Training Conference and/or the Region Training Conference.
Officer Workshop: Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.
Below are the criteria for being an Outstanding Treasurer Club Dues:
In accordance with school policy, collected dues, submitted dues and updated roster to Key Club International by December 1st.
Member Education:
Educated the membership on the purpose and value of dues.
Accuracy in Reporting:
Checked the membership in monthly reports completed by the Secretary to the official dues report (available from the Key Club LTG.)
Club Budget:
Prepare and have approved by the Board a budget for the year.
Club Financing:
Provided financial reports at the Board
meetings.
Club Fundraising: Assisted the organization with fundraisers. Fundraising for Service: Assisted with organization and implementation of fundraisers for charitable causes, (i.e. UNICEF, March of Dimes, Children’s Miracle Network, PTP, Kiwanis Family House.)
Division Communication:
Communicated on a monthly basis
with LTG and/or Region Advisor.
Division Council Meetings: Attended a minimum of six (6) Division Council Meetings.
Kiwanis Meetings:
Attended a minimum of one (1) Kiwanis Division Council Meeting, and/or attended a minimum of three (3) general Kiwanis meetings.
Training Conference:
Attended the Officers Training Conference and/or the Region Training Conference
Treasurer Workshop: Attend the Treasurer Workshop at District
Convention, International Convention, Officers Training Conference and/or Region Training Conference
How do you become an “official CNH Outstanding Treasurer”? You meet all the criteria on the previous page o Let’s say you don’t meet EVERY one of them… o If you come close, you should apply, anyway You get the document off the CyberKey at www.cnhkeyclub.org under “Recognition”, then “Contests”, and you type your initials in the boxes that apply to you. You ask for at least 3 of the 4 people listed at the bottom of the page to authorize that you are telling the truth. If you call them, and they say, “yes”, you type in their names and contact information and initials. You save the document and e-mail it off to the contest archive by mid-February 2016. The instructions for e-mailing the document are at the top of the first page.
This may take as little as 15 minutes to do! The key is that you need to do the recommended tasks listed on the previous page!