Ishcmc american academy student handbook 2013 2014 by ISHCMC

INTERNATIONAL SCHOOL HO CHI MINH CITY AMERICAN ACADEMY

SCHOOL HANDBOOK Academic Year 2013 - 2014

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 Contents OUR VISION ............................................................................................................................ 5 OUR PHILOSOPHY ................................................................................................................ 5 GUIDING STATEMENTS....................................................................................................... 6 ACCREDITATIONS .................................................................................................................... 6 COUNCIL OF INTERNATIONAL SCHOOLS (CIS).......................................................... 6 NEW ENGLAND ASSOCIATION OF SCHOOLS AND COLLEGES (NEASC)............ 7 ADMISSIONS ............................................................................................................................... 7 Necessary Documents: ............................................................................................................ 7 Steps for Admission: ................................................................................................................ 8 Step 1 ...................................................................................................................................... 8 Step 2 ...................................................................................................................................... 8 Step 3 ...................................................................................................................................... 8 DATE OF BIRTH ENTRY INFORMATIONAND RESTRICTIONS ..... Error! Bookmark not defined. THE SCHOOL DAY .................................................................................................................... 9 PICKING UP/DISMISSAL ........................................................................................................ 10 UNSUPERVISED, ON CAMPUS, STUDENT ACTIVITIES ................................................ 10 ATTENDANCE .......................................................................................................................... 10 ABSENCE .................................................................................................................................... 10 Punctuality .............................................................................................................................. 11 STUDENT VISITORS ................................................................................................................ 11 LUNCH AND RECESS ............................................................................................................. 12 CO-CURRICULAR ACTIVITIES ............................................................................................. 12 SPORTSMANSHIP .................................................................................................................... 13 ACADEMIC PROGRAM .......................................................................................................... 13 Dual Enrollment with Syracuse University ....................................................................... 15 High School Course Offerings: 2013-2014 .......................................................................... 15 Transfer Credit Policies ......................................................................................................... 17 ASSESSMENT POLICY ............................................................................................................. 17 Internal Assessments ............................................................................................................. 17 External Assessments ............................................................................................................ 18 REPORTING AND GRADING SCALE .................................................................................. 18 PARENT/TEACHER CONFERENCES ............................................................................... 19 ACADEMIC SUPERVISION ................................................................................................ 19 INSTRUCTIONAL METHODS ............................................................................................... 19 DIFFERENTIATED INSTRUCTION ....................................................................................... 19 PROMOTION TO THE NEXT GRADE LEVEL .................................................................... 20 HOMEWORK AND STUDENT PLANNER .......................................................................... 20 SCHOOL SUPPLIES .................................................................................................................. 20 2

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 LOCKERS .................................................................................................................................... 21 LOST AND FOUND .................................................................................................................. 21 EXCURSIONS and FIELDTRIPS ............................................................................................ 22 INSURANCE .............................................................................................................................. 22 AWARDS .................................................................................................................................... 22 PARENT SCHOOL COMMUNICATION.............................................................................. 23 PARENT INVOLVMENT ......................................................................................................... 24 CHARACTER DEVELOPMENT AND SCHOOL DISCIPLINE ......................................... 24 Anti-Bullying .......................................................................................................................... 25 School Uniform....................................................................................................................... 25 Makeup, Tattoo, and Hair .................................................................................................... 26 Jewelry ..................................................................................................................................... 26 Non-Uniform Guidelines ...................................................................................................... 26 Gambling ................................................................................................................................. 26 English Speaking Policy ........................................................................................................ 26 Academic Honesty ................................................................................................................. 26 SEARCHES ................................................................................................................................. 27 CLASSROOM/CAMPUS BEHAVIOR .................................................................................... 27 Level I Behaviors .................................................................................................................... 27 Level II Behaviors:.................................................................................................................. 28 BEHAVIOR OF STUDENTS OFF-CAMPUS ......................................................................... 30 TECHNOLOGY DEVICE POLICY .......................................................................................... 30 DISCIPLINE PROCEDURES .................................................................................................... 32 Interview ................................................................................................................................. 32 Detention of student .............................................................................................................. 32 Disciplinary probation of student ....................................................................................... 32 Suspension of student ........................................................................................................... 32 Expulsion of student .............................................................................................................. 32 Forfeiture of Tuition Fees...................................................................................................... 33 STUDENT’S RIGHTS AND RESPONSIBILITIES ................................................................. 33 STUDENT COMPLAINTS AND GRIEVANCES .................................................................. 33 GUIDANCE AND COUNSELING.......................................................................................... 33 Homeroom Teacher ............................................................................................................... 33 Counseling .............................................................................................................................. 33 Course Changes...................................................................................................................... 34 College Admissions ............................................................................................................... 34 LEARNING SUPPORT PROGRAM ........................................................................................ 34 RESPONSE TO INTERVENTION (RTI) TEAM .................................................................... 34 ENGLISH AS AN ADDITIONAL LANGUAGE (EAL) ....................................................... 34 THE LIBRARY MEDIA CENTER ............................................................................................ 34 3

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 SCHOOL CLINIC ...................................................................................................................... 39 Medical Form .......................................................................................................................... 40 Medication at School ............................................................................................................. 41 Medication While On School Field Trips/Excursions ....................................................... 42 Immunizations........................................................................................................................ 42 FIRE AND EVACUATION PROCEDURES........................................................................... 46 HOUSEPOINTS.......................................................................................................................... 47 THE STUDENT COUNCIL ...................................................................................................... 47 STUDENT WITHDRAWAL ..................................................................................................... 47 SCHOOL RECORDS.................................................................................................................. 48 TRANSCRIPTS ........................................................................................................................... 48 Official Transcript .................................................................................................................. 48 Unofficial Transcript .............................................................................................................. 48

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Welcome to the International School Ho Chi Minh City American Academy (ISHCMC American Academy). The International School Ho Chi Minh City American Academy offers a comprehensive and robust academic program built upon the principles and standards of the American education system. Our rigorous American curriculum is designed to inspire our students to become successful lifelong learners and responsible global citizens. With this comprehensive academic program, we offer our students the opportunity to achieve future success at US and international universities and at universities. An American accredited curriculum which includes Advanced Placement (AP) courses is taught in the English language by highly qualified teachers and Adjunct Professors from Syracuse University. To ensure students also have a strong foundation in the host country language and culture, we include subjects in Vietnamese literature, geography and history. To develop their interests and abilities, we provide a robust program of extra-curricular activities which includes sports, music, drama and special interest clubs. Additionally, community service opportunities are offered to create social awareness and a sense of global responsibility. Our highly qualified teachers are student-focused and teaching students to be collaborative, critical thinkers, effective communicators, community contributors and self-directed learners. We believe all students have special areas of interest and talents, which will be identified, developed and supported within our Gifted Education Program. We provide a challenging yet caring learning environment for our students, catering to the needs of expatriate and national students alike. OUR VISION As a school community we will continually strive to provide the best teaching and learning experience for every student so that each individual reaches their maximum potential. The ISHCMC American Academyâ&#x20AC;&#x2122;s philosophy and guiding statements will lead us in fulfilling our vision of being the most prestigious American International School in Asia. OUR PHILOSOPHY The ISHCMC American Academy challenges its students to achieve academic excellence through our college preparatory curriculum that adheres to American 5

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 academic standards, which is taught in the English language and utilizes the most modern technology available. The ISHCMC American Academy promotes community service, responsible global citizenship and the integral development of the individual student with American and Asian values. GUIDING STATEMENTS We will support our philosophy through these Guiding Statements: • Maintain high standards of academic progress, achievement and performance including preparation for admission into competitive universities in the US and worldwide. • Create an environment in our schools where students feel safe, secure and can thrive. • To develop bilingual students, fluent in English and Vietnamese, who also have the opportunity to study and become competent in Mandarin. • Encourage students to become responsible global citizens. • Instil in students confidence and an enthusiasm for life-long learning. • Develop future leaders with active and innovative minds. • Celebrate diversity and build an understanding of and respect for different value systems and cultures. • Promote critical understanding and compassion for others and the courage to act based on one’s beliefs. • Provide a variety of learning support resources including English as an additional language, enrichment and counselling so that each individual can achieve success. • Recruit, retain and professionally develop leading American and international teachers. • Be a reflective and thoughtful community who seeks input from a variety of sources to successfully guide our progress. • Continue to develop a welcoming community that supports happy and passionate staff, students and parents. Our goal is to provide a balanced educational program within a positive, stimulating environment so that each child can learn and grow to their fullest potential.

ACCREDITATIONS COUNCIL OF INTERNATIONAL SCHOOLS (CIS) The International School Ho Chi Minh City American Academy is proud to carry full accreditation status with the Council of International Schools. CIS is the oldest, largest and most prestigious international school organization in the world, serving some 660 schools (of whom 180 carry full accreditation). CIS accreditation is recognized in the 6

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 United States through the Recognition Program of the National Association of Independent Schools (NAIS). NEW ENGLAND ASSOCIATION OF SCHOOLS AND COLLEGES (NEASC) The school is also accredited by NEASC. This agency is recognized by the U.S. Department of Education and the accreditation, indicates that a school meets or exceeds established criteria within the profession for the assessment of institutional quality through periodic process of self-study and peer review. An accredited school has the resources to achieve its stated purposes and provides evidence that its students are benefiting from the curricular and co-curricular program offered at the school. More than 165 American and international schools in 65 nations outside of the United States are involved in some aspect of the NEASC accreditation process. The school also holds membership status in the East Asian Regional Council of Overseas School (EARCOS) and the Association for the Advancement of International Education (AAIE).

ADMISSIONS The ISHCMC American Academy is open and looking forward to hearing from you on Monday to Friday, 8am to 4pm. We offer rolling admissions, allowing entry throughout the year as long as space is available. Our goal is to make the admissions process a pleasant, straightforward experience. To inquire about availability of places, or for more information about anything covered in this brochure, please contact Admissions via email at admissions@aavn.edu.vn or by telephone at (84-8) 3898-9100. Please note that admissions meetings and school tours are available by appointment only. Necessary Documents: • • • • • • • •

Application form Application fee 03 passport photos Photocopy of student and parent passport Photocopy of birth certificate Medical examination form Official transcript or report cards for the previous 2 years Any educational or specialist evaluation report

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 Steps for Admission: Step 1 Prospective students who wish to apply to the ISHCMC American Academy will need to submit all forms, fees and documents before an application can be reviewed for admission. Applications are considered in chronological order of receipt. Step 2 Once these documents have been submitted and the application fee has been received, the Admissions Office will review the application file. More information may be requested from you or from your child’s previous school. The ISHCMC American Academy will then contact your family to schedule age specific assessments to follow by an informal interview with the school Counselor and Campus Principal. You will then be notified whether your child has met the criteria for admission. Step 3 When a place is offered, the enrolment fee must be paid within seven (7) days. If the enrolment fee is not received within 7 days, priority will be given to other applicants. The Medical Examination Form will need to be completed and returned prior to the student’s start date.

DATE OF BIRTH ENTRY INFORMATION AND RESTRICTIONS Student born between

Grade in 2014/2015

Grade in 2015/2016

01/09/96 – 31/08/97

Grade 12

N/A

01/09/97 – 31/08/98

Grade 11

Grade 12

01/09/98 – 31/08/99

Grade 10

Grade 11

01/09/99 – 31/08/00

Grade 9

Grade 10

01/09/00 – 31/08/01

Grade 8

Grade 9

01/09/01 – 31/08/02

Grade 7

Grade 8

01/09/02 – 31/08/03

Grade 6

Grade 7

01/09/03 – 31/08/04

N/A

Grade 6 8

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

THE SCHOOL DAY The school calendar runs from mid - August to mid - June and is divided into two semesters, broken down further into 2 terms each semester, a total of four terms. Students are expected to be in class on all school days. Parents are re-quested to ensure full attendance in school and to make personal travel and holiday arrangements accordingly. The school year provides a minimum 180 days of instruction. The daily bell schedule is as follows:

ISHCMC American Academy 2013-2014 Bell Schedule Period

Start Time

Student Arrival 7:30 Home Room 7:45 Period 1 8:03 AM Period 2 8:52 AM Break 9:38 AM Period 3 9:53 AM Period 4 10:42 AM Period 5 MS LUNCH 11:31 AM Period 6 HS LUNCH 12:20 PM Period 7 1:09 AM Period 8 1:59 PM Bus departs ASA Break ASA 1 Late Bus leaves 4:25

3:00 PM 2:45 PM 3:00 PM 4:15 PM

End Time

7:45 8:00 8:49 AM 9:38 AM 9:53 AM 10:39 AM 11:28 AM 12:17 PM 1:06 PM 1:56 AM 2:45 PM

3:00 PM 4:15 PM 4:25 PM

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

PICKING UP/DISMISSAL Please make sure that your child is picked up on time. There is a lot of stress on your child if he/she is wondering where you are and if you are coming to pick him/her up. Your child may go home with a friend if he/she brings a permission note from home and gives it to the teacher at the beginning of the day. The note should include the name of the friend.

UNSUPERVISED, ON CAMPUS, STUDENT ACTIVITIES Students should not be on campus after school or on the weekends without supervision. Senior students may gain permission to attend school on the weekend or during holidays to use the art rooms or music rooms but only with the written permission of the teacher in charge, the Head of Section and a parent. The student in question must make sure that they have obtained the correct permission well in advance.

ATTENDANCE The school’s instructional program is based on the assumption that students will attend school regularly. Daily class attendance is a condition for fulfilling class requirements, completing coursework, and general academic progress at school. To qualify for completion of a course/grade level, a student is required to attend school for at least 85% of the instructional days designated in the school calendar. Only in exceptional circumstances may the Principal grant a waiver to this requirement. Students may not go off campus without prior permission from the Principal. Parents/ Students must submit written requests to leave campus for reasons such as medical appointments, before the start of classes on the day in question. The Principal will complete the appropriate “Sign Out Form” which the student must hand to the security guards when leaving the campus.

ABSENCE Students should be absent from school only for essential and important reasons, such as illness or family emergency. The school seeks co-operation from parents in exercising the utmost discretion in excusing their children from school.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 If a student is absent for any reason, he/she should bring a letter to the homeroom teacher signed by the parent/guardian explaining the reason for this absence. This will be passed to the Principal. If no letter is received within two days the absence will be treated as unexcused. In the event of a planned absence, parents are asked to write to the homeroom teacher in advance, informing the school of the absence. If leave has to be taken during the school year, parents should notify the school in good time. While a student’s teacher will make every effort to indicate what work will be covered during the period of absence, it is the student’s responsibility to make up this work. No grade will be awarded for work that has been missed and not made up. An excused absence is considered to be one for which the parent or guardian assumes responsibility for the student’s absence in writing for reasons which are appropriate and essentially unavoidable. A record of these absences will be kept. Unexcused absence, a deliberate absence from a class, or truancy are disciplinary matters and students will be referred to the Principal and his/her designee in such cases. A student who continues to amass unexcused absences risks suspension and ultimately expulsion from the school.

Punctuality Students are expected to develop habits of being organized and timely. All students need to manage their daily schedule to ensure they will come to class with all needed materials and be ready to learn when the bell rings. Teachers will mark tardiness, and when a student reaches three tardies, they will be referred to the office for a Responsibility Development session during lunch. Students who struggle with being punctual will be placed on attendance contracts for support which may include additional consequences.

STUDENT VISITORS Parents wishing to have a student from another school visit must obtain prior permission from the Head of Section. At least one day’s notice is required. Permission will normally be granted for one school day during which the visitor will accompany the host to classes and be subject to school regulations. The host family is expected to take full responsibility for the visiting student.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

LUNCH AND RECESS Lunch can only be brought from home or ordered from the canteen. Menus are available on the school website and orders must be written on an envelope with appropriate monies enclosed. All students are supervised while eating. A catering company, contracted by the school, provides a canteen service where light meals and a limited menu of snacks are offered. Please ask for an up to date menu and price list. Many students also bring lunches and snacks from home. Water is available in the canteen, in the playground and in all classrooms. All students are encouraged to drink water regularly during the day. If you send along drinks, please avoid glass containers. Drinking water is provided from chilled fountains throughout the campus, students should bring their own water bottle. Parents are encouraged to provide healthy, nutritious lunches, limiting snack/junk food, chocolate and excluding fizzy/soda drinks.

CO-CURRICULAR ACTIVITIES After School Activities (ASA) are a vital part of the ISHCMC American Academy holistic program, enriching the lives of our students through co-curricular programs in sports, the visual arts, performing arts, technology, community service and experiential learning activities. Each year a variety of different activities are offered to students. These are determined by interest and by availability of sponsors to organize particular activities. At the beginning of each semester information is provided to students on the activities available. The activity program commences once students have had their activity choices confirmed. Every effort is made to provide students with the activity of their choices, however, some activities are heavily subscribed. Students are expected to pursue a chosen activity for the full period for which it is offered. The majority of these co-curricular activities will take place from 3:00-4:15pm on school days. Additionally, there may be some sports competitions which start and finish later, being held at ISHCMC American Academy or possibly away at another schoolâ&#x20AC;&#x2122;s campus. Transportation will be provided by the school to all competitions, returning to ISHCMC American Academy after the games. ASAâ&#x20AC;&#x2122;s are designed to enhance and extend the curriculum in an enjoyable and engaging manner, where students achieve a sense of belonging, the confidence to take action, 12

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 leadership skills and trust building skills. Below is a representative list of ASAâ&#x20AC;&#x2122;s for the ISHCMC American Academy Secondary School program as examples of what may be offered based upon demand and availability of resources: Sports:

The Visual Arts:

Technology:

Basketball

Yearbook

Media Lab

Volleyball

Spectrum

Digital Photography

Football

(Literary Magazine)

Digital Animation

Soccer

Website Design

Track and Field

Badminton

Swimming

Tennis

Golf

School Newspaper

Community Service: -

The Student Council

GIN (Global Issues Network)

SPORTSMANSHIP Good sportsmanship is expected of all students who participate, either as athletes or as spectators, in any form of school-related sports activities.

ACADEMIC PROGRAM Our curriculum is based on AERO standards. Students can start earning high-school credit in grades 7 & 8 by taking Algebra 1, Geometry or Mandarin 1 and 2. High school seniors require at least 24 credits to graduate. As many of our students follow an accelerated Mathematics and World Languages program, it is possible for some to graduate after grade 11 if they earn the correct credits in other core subject areas. Upper-level students who are academically qualified are eligible to enroll in Advanced Placement courses and dual enrollment courses with Syracuse University.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 English

4 credits

Math

4 credits

Science

3 credits

Social Studies

3 credits

World Languages

2 credits

Physical Education/ Health

1 credit

Fine Arts / Technology

2 credits

Electives

5 credits

We use number grades from 0 to 100, and we calculate both weighted and un-weighted GPA. Weighted GPA values are used for class rank and honor roll designation. Grade

Letter

Regular

Weighted

98-100

A+

4.00

5.00

93-97

4.00

5.00

90-92

A-

3.67

4.67

88-89

B+

3.33

4.33

83-87

3.00

4.00

80-82

B-

2.67

3.67

78-79

C+

2.33

3.33

73-77

2.00

3.00

70-72

C-

1.67

2.67

68-69

D+

1.33

2.33

63-67

1.00

2.00

60-62

D-

0.67

1.67

Below 60

0.00

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 Weighted courses include AP, pre-AP, and university-level dual enrollment. Only courses taken at ISHCMC American Academy count toward cumulative GPA. GPA is calculated quarterly. Dual Enrollment with Syracuse University One of the hallmarks of our academic program is our involvement with Syracuse University Project Advance (SUPA). We have four faculty members who have trained with SUPA to offer Syracuse University courses for credit to our juniors and seniors. Students register online as non-matriculated students of SU, and upon completion of their dual enrollment courses receive an SU transcript in addition to their high school course credit. We are the only school in Vietnam to offer this program. High School Course Offerings: 2013-2014 Courses marked with * are dual enrollment with Syracuse University.

English Language Arts â&#x20AC;&#x201C; Core Classes

Algebra 1

English Language Arts 9

Geometry

English Language Arts 10

Algebra 2

English Language Arts 11

Pre-Calculus

English Language Arts 12

Calculus

AP English Literature & Composition

Applied Math 1

AP English Language & Composition

Applied Math 2

Academic Writing, College Credit*

AP Calculus BC

English Language Arts - Electives

Science

Student Publications

Biology

Fiction Writing

Chemistry

Nonfiction Writing, College Credit*

Conceptual Physics AP Chemistry

Mathematics

AP Physics B 15

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014 General Biology, College Credit*

AP Computer Science A

Social Studies

Other Courses

World History 1

Drama

World History 2

Music

Human Geography

Physical & Health Education

Global Citizenship

Visual Art

AP Microeconomics AP Comparative Government & Politics AP Psychology Economics, College Credit* Public Affairs, College Credit*

World Languages Mandarin 1 Mandarin 2 Vietnamese Studies

English as an Additional Language EAL Support â&#x20AC;&#x201C; Intensive Reading Intervention Writing Lab

Technology Applied Computer Design Applied Computer Technology Video Production

By special arrangement with a faculty member, grade 12 students may opt to take part in a Teaching Assistantship or Independent Study. Students are allowed a maximum of three AP courses, and all advanced courses (pre-AP, AP, and dual enrollment) require instructor and counselor permission to enroll. Transfer Credit Policies Many of our students come from different schools, within Vietnam and around the world. It is typical to see a senior transcript reflecting three or four different curricular systems: IB, Vietnamese, IGCSE and American. We grant a maximum of 8 transfer credits per academic year. For students who are coming from a Vietnamese-medium school, we will count EAL courses toward the English Language Arts graduation requirement. If a student fails a subject at a transfer school, we will not grant credit for that subject unless the student can prove competency in the subject area through external exam results, such as passing scores on an IGCSE certificate. When a high school student applies to ISHCMC American Academy, a transfer credit audit is completed to determine the student’s academic standing. Transfer Credits Earned 1-5 credits 6-11 credits 12-17 credits 18+ credits

Assigned Grade Level Grade 9 Grade 10 Grade 11 Grade 12

ASSESSMENT POLICY The aim of assessment at ISHCMC American Academy is to provide a positive, continuous and supportive mechanism that promotes and improves student learning and achievement, guides instruction and practice, and evaluates program as well as instructional effectiveness. Internal Assessments Teacher-designed tasks; given after a ‘chunk’ of learning has taken place, to assess achievement of unit standards. Examples: products, performances, tests, projects. At least 1 common contextualized assessment is used per unit. Each assessment is ’tagged’ with standards for students to see.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

External Assessments* Grades 6-10: Each year, students write the MAP in Fall and Spring for English Language Arts and Mathematics Grade 10-11: Each year, students have the opportunity to take the PSAT test in October. For Grade 11 students, the cost is borne by the school in order to encourage participation. Grades 11-12: Students applying the international universities sit for the SAT Grades 10-12: Students take a variety of AP exams in May *These tests are not used as part of a studentâ&#x20AC;&#x2122;s evaluation (report card).

REPORTING AND GRADING SCALE

MS/HS

Grades 6-12

Reporting System

Evaluation (Grading) Scheme

Four full Report Cards per year;

Letter

Grade Pt

Percentage

A+

4.00

98-100

4.00

93-97

A-

3.67

90-92

Four Progress Reports as needed

B+

3.33

88-89

High school courses are either full-year or semester courses

3.00

83-87

B-

2.67

80-82

C+

2.33

78-79

2.00

73-77

C-

1.67

70-72

D+

1.33

68-69

1.00

63-67

D-

0.67

60-62

below 60

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Transcripts and report cards provide weighted and un-weighted GPA. Weighted courses include all AP, pre-AP and Dual Enrollment (Syracuse University) offerings. Weighted values represent one full grade point higher than un-weighted values. Class rank and honor roll are determined by weighted GPA values. Middle school students only receive credit for high-school level courses such as Algebra I, Geometry, and Mandarin 1 and 2.

PARENT/TEACHER CONFERENCES Once in November and again in April, Parent/Teacher Conferences are held for Grade 6 to Grade12. Meetings with individual teachers can be scheduled to discuss student performance and progress. Individual meetings at any time with a teacher can also be arranged by appointment.

ACADEMIC SUPERVISION Students who receive less than satisfactory grades and reports will be placed on Academic Supervision. Academic Supervision will last for a time period specified by the Campus Principal and may involve weekly progress reports to be signed by parents, teachers, and Curriculum Coordinators.

INSTRUCTIONAL METHODS In our mission to foster the development of students' special areas of interests and talents, ISHCMC AMERICAN ACADEMY faculty incorporate differentiated methods of instruction in the classroom. Differentiation at ISHCMC AMERICAN ACADEMY is founded upon Benjamin Bloomâ&#x20AC;&#x2122;s Taxonomy and Howard Gardnerâ&#x20AC;&#x2122;s multiple intelligences, providing links to best practice in attending to different learning styles and abilities in the mainstream classroom.

DIFFERENTIATED INSTRUCTION Differentiated instruction methods are designed with two guiding principles of best practice from Grade 6 to Grade 12; Flexible Grouping and Tiered Assignments. As a framework for instruction, flexible grouping and tiered assignments ensure access to the curriculum for all students, attending to the individual needs of high ability students, students in need of reinforcement, ELL students and students with learning differences.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

PROMOTION TO THE NEXT GRADE LEVEL Students will normally proceed to the next year level at the beginning of each year. This is not dependent upon passing end of year assessments. However, where it is felt that a student would benefit from repeating a year or being promoted a grade level, a full review of the student’s academic potential will be undertaken and a parent/teacher conference held before any decision is made.

HOMEWORK AND STUDENT PLANNER Homework can play an important part of a student’s education since it reinforces the work covered during lessons. It is recommended that parents remain aware of their children’s homework, coursework and project commitments. Helping to ensure that time is set aside and that there is a quiet place to study is of particular assistance in establishing good habits. The amount and nature of the homework will vary according to the age and year level of a student. A Student Planner (hard copy/digital) is given to students in all grades to assist with the organization of class work and teacher/parent communication. Homework assignments and due dates are recorded by students in class. Teachers may record missed or incomplete homework assignments in the communication pages at the back of the planner. A number of missed homework assignments will result in students making up work after school. In Grade 11-12 a digital student planner is on the student tablet pc. The Homework requirement increases as a student progresses through the school. A guide to the time expected to be spent on regular homework and individual study is given below. Grade 6/7/8 Grade 9/10 Grade 11/12

1 - 2 hours each evening 1 - 2 hours each evening 2 - 3 hours each evening

SCHOOL SUPPLIES The school provides students with textbooks, and work books where applicable. A list of additional materials that is required is given to each student depending on grade level. 20

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Students are responsible for maintaining their textbooks and tablets in good condition and will be charged for any that are lost or damaged. At the end of each school year, and prior to a student’s final departure, a return form has to be completed. It is recommended that students are equipped with pencils, eraser, ruler, ink pen and colored pencils even though the majority of their work will be done digitally.

LOCKERS Students in Grades 6 to 12 are provided with individual lockers for their use in school. This facility offers a place to leave tablets, books or possessions not required in class. The lockers are approximately 35 cm x 70 cm in size. Students are provided a school lock they are expected to maintain and return to the school at the end of the year. Students are requested that the bags they bring to school are of an appropriate size to fit into the lockers since bags and books not in use should be carefully locked away and not left lying around the campus. It is expected that once a student has been allocated a locker they will keep it in good order and ensure that it is secure at all times. As school lockers are property of the school, the lockers can be searched based upon any reasonable suspicion of wrong doing.

LOST AND FOUND Parents are asked to make sure that all possessions brought to school are marked with the student’s name. Great care should be taken with possessions and respect shown to items belonging to others. Students are advised not be bring non-academic expensive items to school as the security of these cannot be guaranteed. In addition, the school accepts no responsibility for theft or loss of property. If an item is lost, the student(s) must immediately report to the Principal or his or her designee to complete a Lost Item Report. All possible efforts are taken to help students in recovering any lost items. Students and families should be aware that the best method of preventing an item from being lost at school is to be preventive:   

All expensive items should be permanently labeled. Have a security code. Either kept in the student’s locker or on their immediate person.

Mislaid items which are found are kept in the main office where there is a lost and found. Items of high value will be kept in the main office, and students will be required

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

to sign out when reclaiming the item. Items may be collected any time in the daily bell schedule outside of class time.

EXCURSIONS and FIELDTRIPS Fieldtrips are regarded as an important dimension to learning and all students are expected to participate in planned co-curriculum activities. A fieldtrip is an educational activity which involves all members of a class outside of the classroom. It will involve prior preparation for the activity and follow-up evaluation and work in class after the trip. Fieldtrips may involve staying away overnight in order to conduct extended study for a given assignment. The cost of these trips, including transport and accommodation, is calculated and conveyed to parents in good time before the fieldtrip. Parental permission is required for all excursions/field trips and parents should note the waiver that is requested on the application for admission form.

INSURANCE The school carries basic liability insurance and students are not covered for personal accidents or loss of personal effects, including tablets. The school cannot accept liability for students on or off campus. Parents may wish to take out their own personal insurance policies as deemed necessary. If students are travelling on a fieldtrip, in Vietnam or overseas, parents are advised to make provision for personal accident, travel and medical insurance.

AWARDS Excellence and effort in all aspects of slife are encouraged amongst students. The value of positive recognition for student achievement is actively acknowledged. During the year assemblies are held at regular intervals, where particular recognition is given to students following sports fixtures, drama, music and/or house events and competitions. Recognition of academic achievement, effort and good progress is made in all sections of the school and final awards are presented at the Presentation Day Awards Ceremony in June.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Excellence and effort in all aspects of school life are encouraged amongst students. The value of positive recognition for student achievement is actively acknowledged. During assemblies, ‘Student of the Month’ Awards are presented to students, recognizing their academic, personal or social achievements. Parents are welcome to attend these assemblies.

PARENT SCHOOL COMMUNICATION Good parent/teacher communication is vital to the education process. A child who sees parents and school acting in partnership with his/her best interests in mind will have a more positive attitude towards school and learning than one who sees evidence of conflict between the two. Parents should first address matters of concern with the grade/subject teacher. If a satisfactory solution to any issue is not established then the matter should be raised with the appropriate Head of Section. Following this procedure any matter or issue should then be addressed further with the Headmaster, if necessary. Please notify the school if your email address changes. The following avenues for communication between parents and school are in place:          

All teachers and Heads of Section have school email addresses through which they can be contacted The Student Planner The school policy of prompt communication with parents in the event of sickness, accident, academic difficulty or disciplinary trouble The school and section Newsletters Parent information evenings Weekly Parent Memo Formal Parent/Teacher/Student Conferences Parent Coffee Talks (monthly) The Advisory Council for parents input into the long-term development of the school. The Parent Teacher Association (PTA)

Parents are welcome to participate in many of the school day activities such as hearing individual children read, helping students during PMP times, taking small activity groups during Enrichment and sharing their culture during International Week. Please talk with the teacher regarding how you may become involved in the life of the school and your child/ren’s learning.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

PARENT INVOLVMENT Parents are invited to an orientation evening early in Term 1 where they will meet their childâ&#x20AC;&#x2122;s teachers and hear as a group what occurs in individual classrooms. During the year, various sections of the school hold parent information evenings to discuss curriculum, school matters and student issues, including aspects of student course selections and transition for the following school year. Please refer to the school calendar for specific details.

CHARACTER DEVELOPMENT AND SCHOOL DISCIPLINE At ISHCMC American Academy, our focus is to not only prepare students for academic success, but to also provide a robust character development program, ensuring a wellrounded holistic education. Our character development program is founded upon the following principles: 1. All ISHCMC American Academy students have the potential to do well in school, and with proper mentoring can be supported in making best decisions for themselves. 2. All ISHCMC American Academy students need to develop positive skills and habits that aid them in school and their personal lives. 3. ISHCMC American Academy students need to be introduced to Western culture and expectations so they can enter Western universities with a sense of familiarity. 4. All ISHCMC American Academy staff work as a team in supporting positive character development, using a consistent system through-out all levels and areas of the school.

Positive Behavior Intervention Support (PBiS) is used by ISHCHMC American Academy, in conjunction with other character development programs and philosophies as the foundation of our discipline program as well as components of our school curriculum. The school Discipline program works to accurately determine what behaviors and habits are holding students back from reaching their potential, and then provide appropriate response interventions aimed to support students in developing more positive and effective behaviors and habits. The PBS program and other character development programs will also largely guide the Homeroom curriculum focus. Overall school decisions and actions for student population development will be data driven, coordinated by a staff committee and be proactive to communicate with parents if any 24

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

issues should arise, ensuring that our Discipline program is effectively meeting the needs of our students. Anti-Bullying ISHCMC American Academy does not tolerate bullying behavior. Bullying is defined as unwanted, aggressive behavior among school aged children that involves a real or perceived power imbalance. The behavior is repeated, or has the potential to be repeated, over time. Bullying includes actions such as making threats, spreading rumors, attacking someone physically or verbally, and excluding someone from a group on purpose. Students who engage in any form of bullying (verbal, physical or cyber) will earn appropriate consequences.

School Uniform All students are responsible for being neat, clean and dressed appropriately. Grade 6 to 10 ● Boys wear a white school polo shirt with school navy shorts. ● Girls wear a white school polo shirt with a school navy skirt. Grade 11 and 12 ● Boys wear a blue school polo shirt with school navy shorts. ● Girls wear a blue school polo shirt and a school skirt.

All students ● Sneakers are required foot use for PE and other related After School Activities. ● All footwear must be closed. ● All footwear must be flat. ● Colored shirts under the white or blue school polo shirt is not acceptable. ● For Physical Education classes, boys and girl wear a school PE uniform which is a T-shirt with navy PE shorts. ● Students are encouraged to wear a hat when outside/participating in outdoor activities while hats are not allowed to be worn in the classroom.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Makeup, Tattoo, and Hair No student may wear inappropriate or distracting make-up, tattoos (henna or otherwise) on school premises. Students’ hair coloring should be in natural shades and cut in a neat style. Jewelry The amount of jewelry worn by a student should not be excessive, distracting nor of great monetary or sentimental value. Non-Uniform Guidelines On celebratory occasions students will be permitted to close that are non-uniform. In the event that students are given permission to not wear the required uniform to school, they should wear appropriate clothing. Singlet tops, tops showing midriffs, spaghetti straps, short/mini skirts or shorts are NOT permitted. Logos that promote alcohol, drugs, or smoking will not be permitted. Students are not allowed to wear flip flops on nonuniform days. If a student arrives to school out of dress code, students will be asked to change before returning to class. Gambling Participation in games or activities for the exchange of money or other valuables is strictly prohibited. English Speaking Policy With the understanding that English proficiency plays a vital role in student academic success, all students at American Academy are expected to practice their English reading, writing and speaking abilities at all times. With the exception of the National Vietnamese curriculum classes, speaking English is to be spoken by students at all times while on campus from 7:30 - 4:30, as well as any officially sponsored out of school event. Academic Honesty At ISHCMC American Academy, we take this matter very seriously. Therefore we will teach students how to avoid academic dishonesty in conjunction with the Modern Languages Association (MLA) format and style for crediting sources. Plagiarism is defined as “an act or instance of using or closely imitating the language and thoughts of another author without authorization and the representation of that author’s work as one’s own, as by not crediting the original author (Dictionary.com). At ISHCMC American Academy, academic dishonesty includes plagiarizing, copying other student work, cheating during exams, or otherwise presenting work dishonestly to instructors. This includes having a tutor, friend, family member or anyone else write

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

papers or complete school work in the name of the student. Students who engage in such dishonest behaviors will face consequences as outlined below. First offense: parent notification, written warning, the plagiarized section of work will be marked a zero unless resubmitted within 5 days of original due date. The maximum assignment grade will not be higher than a C. Second offense: parent notification, the entire piece of work will be marked as a zero, the assignment must be resubmitted. The maximum overall grade for the assignment will be a zero. Third offense: parent meeting with the teacher and principal, 3 days Responsibility Development will be served with a possible recommendation for Expulsion. Note: If the student has committed the offence in an Advanced Placement, Honors or Syracuse University course, the student will be withdrawn from the course and placed in a non-honors course.

SEARCHES A search of student property in school or school sponsored activities , including but not limited to lockers, may be made at the discretion of the Campus Principal and his or her designee if a reasonable suspicion arises of suspected theft or that items considered illegal, dangerous, disruptive, or a general nuisance to the educational process are being kept at school. Personal searches of students may be made only in the presence of two adults of the same sex as the student being searched, and a written report will be made to the parents and to the Principal.

CLASSROOM/CAMPUS BEHAVIOR Level I Behaviors Level I disciplinary infractions are those infractions that are to be addressed by the teacher or staff members responsible for the supervision of the student(s) when the infraction(s) occur. ď&#x201A;ˇ

Abusive/Intimidating Language/Gestures. The use of intimidating language, foul language, or gestures that are meant to threaten, harass, harm and or embarrass another student.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014



Campus Misconduct. Inappropriate conduct on school property or at a school event, that includes but is not limited to: hallway disruptions, cafeteria misconduct, and inappropriate public displays of affection or general disruptive horseplay. Classroom Misconduct. Inappropriate conduct during an academic class that includes, but is not limited to: off task behavior, behavior that disrupts the learning environment and general horseplay that distracts the educational process. Dishonesty. Giving false information to a staff member or teacher, including academic dishonesty or scholastic dishonesty which includes but is not limited to submitting another’s work as one’s own, using cheating notes on a test, making false allegations regarding the conduct of another student or committing plagiarism, regardless of means. Inappropriate Dress. Wearing clothes that are unacceptable for school or school sponsored events; appearing at school in a manner that disrupts the learning environment and basic violation of district dress code. Inappropriate Use of Electronic Device. Inappropriate use of a personal electronic device, to include but not limited to: cell phones, MP3 players or video games that, regardless of means, is disruptive to the classroom or learning environment. Insubordination. Refusing a reasonable request from a staff member, including but not limited to, not developing English in the appropriate class, not following educational instructions in the classroom, not following directions at a school event, not completing basic student work requirements or any other refusal to meet reasonable staff directives. Tardiness. Being unexcused late to class or school activities in a consistent manner.

Level II Behaviors: Level II disciplinary infractions are those infractions that are to be addressed by the Principal (or his/her designee). School Based alternatives, suspension by the Principal (or his/her designee), intervention or prevention shall be required. 

Altering School Records: Altering official school records, to include but not limited to: attendance, academic work, formal school records of attendance and grades or other such school documents.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014



Bullying of Another Student: Bullying, threatening or intimidating behavior, both in person and as digital bullying, with intention to hurt and or damage an individual student or a group of students.

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Fighting: Physical contact between two or more students that does not result in serious injury or damage to an individual student and or group of students.

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Gambling: Participation in games or activities for the exchange of money or other valuables.

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Harassment: Behavior by a student or group of students aimed at tormenting, embarrassing or confusing, by continual persistent attacks, questions, or pestering, another student or group of students.



Harassment of a Staff Member: The use of language, foul language or gestures that is meant to threaten, harass or bully a staff.

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Prohibited Items: The possession and or distribution of school prohibited substances or items at school or at school events, including but not limited to: o Weapons o Alcohol o Illegal drugs o Tobacco o Fireworks o Or any other items that threaten the safety and or violate the local laws.



Refusal to Meet Discipline Instructions: Failure to complete a disciplinary consequence assigned by a staff member for a Level I or Level II.

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School Bus Misconduct: While on school transportation, conduct that is inappropriate or unsafe.

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Campus Misconduct: Inappropriate conduct on school property or at a school event, to include but not limited to: o Continued Level I Infractions o Defacing School Property Damage to school property; damage to the appearance of something, especially intentionally.



Classroom Misconduct: Continued Level I Infractions Continued/documented Level I infractions.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014



Insubordination

–

Level

Insubordination

(which

constitutes

willful

disobedience or open and persistent defiance of school expectations, including consistent Level I Insubordination. 

Theft: Willfully taking the property of another without permission.



Unauthorized Leaving Campus: Leaving school campus in violation of American Academy Closed Campus policy



Unexcused Absences/Truancy: A repetitive pattern of being absent from class or school activities without an excuse.

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Violation of the school IT Acceptable Use Agreement. Behaviors include but are not limited to: o Possession or loading of unauthorized software. o Theft or destruction of technology o Altering workstation(s) configuration. o Using a school computer to cause harm. o Using inappropriate websites or chat programs.

OFF-CAMPUS STUDENT BEHAVIOR The behavior of students off-campus is fundamentally the responsibility of the individual student and parents. Students must continually be aware, however, that they are always the representatives of ISHCMC American Academy in the larger community and should conduct themselves in such a manner. Behavior off the campus that impairs the harmony or efficacy of the school community may be dealt with by the school administration. The school reserves the right to take whatever disciplinary action it deems appropriate including suspension or expulsion.

TECHNOLOGY DEVICE POLICY ISHCMC American Academy is a 1:1, bring your own device 21st Century school. Students are required to bring a MAC or PC laptop with the requirements listed below. Tablets, iPads, and Smartphones do not satisfy the requirements. If students attend class without the required materials to class, there will be appropriate consequences.

Operating System

Windows PC

Apple Mac

Required Windows 7

Minimum Mac OSX 10.7(Lion)

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Productivity Tools

Required Microsoft Office Required Microsoft Office for 2007 or 2010 Mac 2008 or 2011

Processor Type

Minimum Intel Core 2 Duo

Memory

Minimum 4 GB RAM

Storage Drive

Minimum 50 GB of FREE Minimum 50 GB of FREE space space available available

Graphics Card

Minimum 256 MB Video Minimum 256 MB Video Memory Memory

Virus and Spyware Minimum Avast Free Required Regular Protection Antivirus or AVG AntiVirus Software Updates Software Free 2013

Apple

All other forms of IT devices (laptops, iPads, cell phones, etc.) are welcome for student educational use. However the devices must only be used with express teacher permission for specific learning activities. All IT devices (laptops, iPads, cell phones, etc.) that are brought to school will fall under the policies referred to in the Acceptable User Agreement. If any IT device is found to be distracting from the educational process by any teaching staff, the following steps will be taken: First offense: Device will be confiscated for the remainder of the day. Second offense: Device will be confiscated for 24 hours. Third offense: Device will be confiscated until the parent comes to school to retrieve. Cell phones are to be kept put away or in student lockers during the day. Only with specific educational purposes under teacher direction will students be allowed to use their phones during class times. While cell phones and personal listening devices are not permitted in the hallways during passing periods, they may be used during lunch periods.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

DISCIPLINE PROCEDURES Infractions of school expectations or breaches of discipline shall be dealt with using progressively severe sanctions, which appropriately meet the seriousness of the offense. Disciplinary measures in order of severity are:

Interview The student is interviewed by the Campus Principal or designee who sets a plan for the matter to be addressed. Parents will be informed by letter on the same day.

Detention of student Detention may be imposed by a teacher or administrator. The detention may involve staying on after school hours or during lunchtime or recess. If the detention is after school parents will be notified prior to the imposition of the detention.

Disciplinary probation of student Students may be placed on disciplinary probation following a conference between the student, parent (s) or guardian, and the administration.

Suspension of student Behavior that deviates from accepted standards as judged by the administration will lead to suspension from one to a maximum of five school days by the Principal. A suspended student cannot return to school until a conference is held between the administration and the student, parent (s) or guardian. Work missed during a suspension must be made up, but may not be marked or included in the studentâ&#x20AC;&#x2122;s academic record.

Expulsion of student Very serious and/or chronic offenses may lead to expulsion. This action shall only be taken after due consideration and consultation between the Principal, the student, and the parent(s) or guardian. The Board of Management shall receive written notice of all expulsions prior to, or concurrent with, the expulsion.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Forfeiture of Tuition Fees If a student is suspended or expelled, tuition fees for the period of suspension or for the remainder of the term after expulsion will not be refunded.

STUDENTâ&#x20AC;&#x2122;S RIGHTS AND RESPONSIBILITIES Each student in our school has the right to be treated with respect, courtesy and consideration by every other student, teacher, school employee, or other adult in the school. He/she has the right to know what the rules are; to appeal to higher authority when he/she feels unfairly treated, or when he/she thinks that no objective hearing has been allowed. However, it must be accepted that persons in charge of classrooms and of the school as a whole must have the authority to carry out their work for the benefit and safety of everyone concerned without argument or disruption. If a student feels that a particular rule or judgment is unfair, he/she may express such complaints as described below.

STUDENT COMPLAINTS AND GRIEVANCES Most complaints and grievances can and must be resolved at the level at which they arise; between the student and the teacher or other school employee, or as necessary with the help of the Principal. In all cases student complaints should be dealt with courteously and promptly, preferably within two school days after the student raises the matter.

GUIDANCE AND COUNSELING Homeroom Teacher A class or homeroom teacher is assigned to each student. This teacher is responsible for some aspect of the studentâ&#x20AC;&#x2122;s instruction and, in addition is the teacher responsible for the general welfare of the student. If matters of concern regarding a student arises the first point of contact for parents with the school is the grade/homeroom teacher.

Counseling The school offers counselling in the areas of academic, social and personal development. The services of the Counselor are available to both students and parents. The Counselor works closely with the teachers and through group meetings to ensure that the students at each grade level receive the information and support they need to cope with the demands placed upon them.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

In the High School students are also given counselling for, and information and assistance, with the application process for university or other post-secondary career/educational opportunities. This includes information on testing, e.g. Scholastic Aptitude Test (SAT), for which the school is a testing center. The school endeavors also to offer parents advice on schools in other countries if the family is due to be transferred prior to the completion of their child’s education.

Course Changes Once scheduled into a course students are expected to remain in a year-long course for both semesters. Students may request a change in course during the first two weeks of the school year only. Students in the High School may request a change in their courses after the two-week deadline under one of the following circumstances: 

a student is not coping academically



there is a medical reason for a class change

College Admissions ISHCMC American Academy students are allowed to apply to a maximum of 10 colleges and universities worldwide. This cap encourages students to do their research and choose wisely. We use Naviance career planning tools and eDocs to assist with the college admissions process.

LEARNING SUPPORT PROGRAM While the mission of the school is to support each student’s individual growth in a personalized environment, the school does not undertake to provide for all specialized educational needs such as severe learning difficulties or job-specific vocational training.

RESPONSE TO INTERVENTION (RTI) TEAM An important element in the pastoral care process is the Response to Intervention Team. This team may consist of the Principal, the Counselor, the English as an Additional Language Coordinator and the Homeroom Teacher. The team meets to discuss student progress and to initiate strategies for support and remediation of learning difficulties. In the event that a student is determined to have a severe learning need that goes beyond that which the school can provide for, the RTI team may refer the student and parents to an outside support source.

ENGLISH AS AN ADDITIONAL LANGUAGE (EAL) Introduction

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

At ISHCMC American Academy, we aim to fully support students regardless of where they are on the spectrum of language learning. With this in mind, we systematically test students and monitor their gains and achievements in acquiring the English language. Supported by the EAL coordinator, our teachers are continuously devising strategic approaches in order to create a foundation upon which students can succeed in English language studies. This policy sets out the School’s aims, objectives and strategies with regard to meeting the needs and celebrating the skills of EAL students and helping them to achieve the highest possible standards. Aims & Objectives  The aim of this policy is to ensure that we meet the full range of needs of those children who are learning English as an additional language.  To help EAL students to become confident and fluent in speaking, listening, reading and writing in English in order to be able to fulfill their academic potential, achieve international standards, and be prepared for undertaking higher education in the English language.  To be able to assess the skills and needs of students with EAL and to give appropriate support throughout the School.  To monitor pupils’ progress systematically and use the data in decisions about classroom management and curriculum planning.  To encourage and enable parental support in improving children’s attainment. WIDA – World-Class Instructional Design and Assessment All EAL students are assessed and monitored using the World-Class Instructional Design and Assessment (WIDA) framework and assessments. WIDA has created and adopted comprehensive English language proficiency (ELP) standards that have been augmented by TESOL as the national model. These standards include model performance indicators that represent social, instructional and academic language. As a member of WIDA International Schools Consortium (WISC), a network of international schools that use WIDA's research-based standards and assessments, ISHCMC-AA is proud to meet the needs of EAL students with the leading standards and assessments for K-12 EAL learners. Prior to admission, all EAL students will undergo testing using WIDA’s Access Placement Test. This test covers reading, writing, speaking and listening in the areas of: the language of instruction, the language of language arts, the language of mathematics, the language of social studies and the language of science. The levels of language proficiency are measured as follows:

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6* 35

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Entering

Emerging

Developing

Expanding

Bridging

Reaching

* Level 6 indicates the end of the continuum, rather than another level of language proficiency and can be seen as the equivalency of a native speaker. These levels are determined by the measure of a student's linguistic complexity, language forms, conventions and vocabulary usage. Both content area teachers and EAL specialist teachers use the information of a student's proficiency level to guide teaching practices. Strategies  There is an understanding that a limited amount of language ability does not equate to a limited amount of knowledge in the student’s native tongue and that placement in EAL support is unrelated to a student’s academic potential.  The language development of all students is the responsibility of all teachers and supporting staff.  Classrooms need to be socially and intellectually inclusive, valuing cultural differences and fostering a range of individual identities.  Teachers must be knowledgeable about students’ abilities and needs and must plan their lessons, assessment and groupings accordingly.  Teachers must recognize that students with English as an additional language will need more time to process and answer both orally and in written format.  Teachers and support staff will ensure that there are effective opportunities for talking, and that talking is used to support writing.  Students will be provided with a wide range of reading materials to reinforce the various ways in which the English language is used.  Support will be provided to students in a variety of ways including newcomer classes for beginners, in-class support, and small group intensive support when appropriate.  Every effort will be made to provide appropriate accommodations for all students pertaining to their language needs. Implementation In order to ensure that the needs of all EAL students are met, the following actions will take place:  All incoming students will be tested for their fluency level.  Students will receive notification of their ELP along with their EAL support plan upon admission.  Students at a Level 1 (Beginning) may be accepted upon the condition that they seek outside support in the form of private tutoring or English language classes.  Other conditions of admission may include achieving a grade average of C or higher. 36

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Grades 6 – 8 (Middle School)   

All students in Grades 6 – 8 will receive English Language instruction in EAL friendly core content classes (Sheltered Instruction). Teachers will provide English Language instruction using curriculum based on the WIDA English Language Proficiency Standards and Instructional Framework. Additional support may be provided by an EAL specialist teacher using the Collaborative Teaching Model (EAL Push-In).

Grades 9 – 12 (High School)    



Level 1 students will be automatically placed into the EAL Newcomer class. Level 2 students may be nominated for the EAL Newcomer class if deemed appropriate. Level 3 and above students will receive English Language instruction in EAL friendly content classes and the appropriate Reading & Writing Workshop. All students (Levels 1 – 5) will be given an annual reading and writing assessment. The results of this assessment will determine placement in the EAL focused Reading & Writing Workshop. Students in Level 1 – 5 who fail to succeed with the normal provisions may be provided with additional support in the form of small group Pull-out EAL sessions. Students designated as receiving assistance beyond the expected classroom accommodations will be systematically monitored for progress in the program. This includes formative and summative assessments, conversations among teachers and feedback from parents. All communication will remain positive and conducted in an effort to find the best method of support for students.

Criteria for Grading All teachers are required to differentiate instruction and assessment (including grades) to align with the WIDA Can-Do Descriptors that coincide with the ELP level of students. For all EAL students (Levels 1 – 5):  EAL students must receive modified and adapted instruction and assessment based on the WIDA Can-Do Descriptors aligned with student’s grade level and proficiency level.  Grades may only be based on assessment measures that have been adapted to accommodate the special needs of EAL students and may not be based on assessments designed exclusively for use by native speakers of English unless those measures meet the Can-Do Descriptors.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

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EAL students should not have a failing grade based only on their inability to speak English. No student can be given a failing grade unless the teacher can document all five of the following areas: 1. The teacher has modified instruction and assessment to be aligned with the WIDA Can-Do descriptors appropriate for the student’s level. 2. The student has made no improvement. 3. The student has not made a reasonable effort. 4. Issues related to effort have been referred to the appropriate EAL staff member as soon as they appear. 5. Regular consultation has been made with the EAL coordinator regarding the appropriateness of assessments related to students’ levels of language development. If a teacher assigns a D or an F, the teacher must submit documentation to the principal and the EAL coordinator prior to giving the failing mark. Documentation should include supports provided to the student to prove language was not the reason for the failing mark.

Response to Intervention (RtI) English Language Learners and Response to Instructional Intervention (RtI): Many English Language Learners will be below grade level for literacy. A general rule of thumb is that EAL students at WIDA* language proficiency levels 1 and 2 should not be referred to Level II of RtI in the first two years of the program. It is the expectation that all EAL students will receive a strong core program that will facilitate their social and academic language acquisition both in the EAL class and in the general education curriculum classes. For students with extenuating circumstances that raise concerns (i.e., limited or interrupted schooling, truancy, trauma, behavior, special needs), contact the EAL coordinator. For students at all stages of language proficiency (levels 1-5), the classroom should be reviewed by all members of the RtI team to ensure that effective and culturally-relevant practices are in place. It is the expectation that accommodations and modifications will be made by teachers for all EAL students based on their level using the WIDA Can Do descriptors for each grade and language proficiency level. These documents should guide conversations regarding classroom environment and the balance of social and academic language strategies.

THE LIBRARY MEDIA CENTER

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

The Library Media Center is provided as a resource for information technologies, books, and materials to support The American Academy curriculum. Recognizing the unique nature of international schools and the limited public resources in English in Vietnam, the ISHCMC American Academy -LMC is the cultural center of the school. We strive to provide a welcoming atmosphere in which all staff and students are encouraged in the development of a lifelong love of reading and learning whether through the use of reference materials and technologies, or through the use of a variety of literature and related media. Encouraging students to become self-directed, lifelong learners takes the combined efforts of administrators, classroom teachers, parents and LMC specialists. The Library Media Center staff provides the link between technology and information while working in cooperation with teachers and administrators to develop meaningful ways to integrate these skills into their existing curriculum.

SCHOOL CLINIC The school Clinic is staff by professionally trained and licensed medical personnel. Location: Room A.105 Phone: +84 8 38989100 ext. 177 Email: AANurse@aavn.edu.vn If any child becomes unwell or injured while at school, the Clinic staff will provide basic First Aid care to the student. In case of an emergency, parents will be called to pick up the students, or in severe cases an ambulance will be called and the student will be escorted to Hoan My, International Clinic, D.2. If the student has a fever (temperature above 37.6C), or any of the medical issues listed below, the parents will be called to pick up the student from school. All students must be collected in a reasonable time frame. If the parents request an unwell student go home in a taxi, approval is required from the Principal for this to occur. An authorized maid or driver may collect the student. Students will not be allowed to return home unaccompanied unless authorized by parents and the Principal. The following medical problems are indications for sending a student home: 1. Fever above 37.6Â°C ď&#x201A;ˇ

Students must remain at home until fever free for 24hrs without medication.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

2. Persistent nausea, vomiting, and diarrhea  

Students with nausea and vomiting must remain at home for 24hrs after the last episode of vomiting, without any medication Students having diarrhea two or more times must remain at home for 24hrs after the last episode of diarrhea and they have returned to a normal diet.

3. Communicable/ Infectious diseases  



Students must remain at home for 24hrs after they have commenced antibiotic treatment Students with suspected conjunctivitis will be sent home and medical treatment must be commenced. Students may return to school after 24hrs of prescribed medication for conjunctivitis, or have medical clearance from the doctor Students with Herpes infection lesions should have medical clearance from a doctor before returning to school

Students are often enthusiastic about coming to school regardless of their physical condition. We rely on your good judgment to keep your student at home when it is appropriate. It is a requirement of the school that student not be sent to school if they are unwell. The Clinic staff has a duty of care for the health and safety of all students and staff in the school. Clinic staff monitors the incidence of illness and maintains infection control in the school setting. Every opportunity to promote correct hand washing, handling of body fluids, and environmental measures are taken to reduce disease transmission while at school. Please inform the Clinic if your child is unwell with a communicable/infectious disease by phone or email. His is important to protect the other members of our community.

Medical Form ISHCMC American Academy requires all students to provide a completed ISHCMC American Academy School Medical Form including providing a copy of immunization records. The medical form and copy of immunization record must be given to Admissions prior to attending school. It is essential that any changes to student’s information be provided to the Clinic by email: AANurse@aavn.edu.vn or letter delivered to the Clinic. The ISHCMC American Academy School Medical Form must be completed every 3 years from commencement date. Parents are required to inform the school of any long-standing illnesses, allergies, or asthma. In addition, an Action Plan (Allergy Action Plan, Asthma Action Plan, Diabetes Action Plan, etc.) must be completed in conjunction with your doctor. A school action 40

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

plan will then be developed by the Clinic and this must be signed by a parent, so that emergency care can be administered. Medical concerns outside general childhood illnesses should be discussed with the Clinic staff to determine appropriate school based procedures and care.

Medication at School Students are not permitted to self-administer medication while at school. The administration of any personal medication must be authorized by parents and students must attend the Clinic for administration of medication by Clinic staff. Medication will be kept in the Clinic. If a medication(s) needs to be administered while at school or on a school field trip/excursion, a signed â&#x20AC;&#x153;Medication Administration Formâ&#x20AC;? must be completed by the parent or guardian and given to the Clinic staff along with the medication. The medication must: 1. In a clearly labeled container or envelope 2. Include the name of the student taking the medication and doctor who prescribed it 3. The prescribed dose, time(s), and route of administration 4. Reason for taking the medication 5. Include any known precautions or side effects relating to the drug *Medication received not fulfilling the above requirements will not be administered. Students in Grade 11 & 12 students, who require a rescue inhaler for asthma (Ventolin), are permitted to keep their inhaler with them with approval from the Clinic staff for selfadministration. Students must inform the Clinic staff if they have used their inhaler so they can be assessed and monitored. Students with Severe Allergy/Anaphylaxis requiring an Epi-Pen may keep this emergency medication with them, with Clinic staff approval. Students who are found to have medications with them while at school or on a school trip will have the medication confiscated and returned to their parent/guardian at the end of the excursion.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Medication While On School Field Trips/Excursions Medications required while on School Field Trips/Excursions will be kept by the nurse or teacher responsible for medical matters. A “Medication Administration Form” must be completed prior to the Field Trip/Excursion and the medication supplied.

Immunizations It is a requirement of the school that immunization records are provided. If your child has any vaccination updates these must also be provided to the Clinic. Many communicable diseases may be prevented by immunization. The International Vaccination Schedule is used as a reference when advising parents about the “routine” immunization programs which most children commence at birth and continue with the appropriate up-dates throughout their schooling. It also outlines the special vaccinations, which are advisable when living in Vietnam. The Principal will grant approval on a case-by-case basis for any child who does not have the schoolrequired vaccines. Please visit www.cdc.gov/vaccines/schedules/ to get more information about immunization schedules. Please note that the following vaccines are required for school admission: DPT (Diphtheria, Pertussis, Tetanus) Measles Mumps Rubella Haemophylus Influenza (Hib) Polio Hepatitis A Hepatitis B Chicken Pox (Varicella) The following vaccines are highly recommended for Vietnam. (please discuss with your doctor): 

Rabies



BCG (TB)



Typhoid

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014



Japanese Encephalitis



Meningococcal



Pneumococcal



Human Papillomavirus (HPV) (recommended for boys & girls ages 11 +)

When there is an incidence of an infectious disease occurring within the school community, the Clinic staff will notify the Principal and the appropriate members of staff, and the school community will be informed as necessary. If head lice are suspected, the student will be sent to the Clinic to have their hair inspected. If live head lice are found the student will be sent home and a letter will be sent out to all parents of that class. The student’s hair will be re-inspected before returning to class and then again on the 7th day. The following table determines the length of time an infected child must be excluded from school and includes information concerning the mode of transmission. DISEASE

MODE OF TRANSMISSION

RETURN TO SCHOOL

Chicken Pox (Varicella)

Airborne droplets of nose & throat secretions coughed/sneezed into the air by an infected person

Dengue Fever

The bite of an infected mosquito

On the sixth day after the lesions first appeared, or earlier if the lesions are crusted and dry and no new ones are forming When fever free for >24 hours without medication and generally well

Fifth Disease -(Erythema Infectiosum) “Slapped Face”

Person-to-person spread by direct contact with nose and throat secretions of an infected person

When the child is fever free >24hrs without medication. Once the rash begins they are no longer contagious. Rash may come & go for several weeks. Notify any pregnant staff.

Epstein Barr Virus (Mononucleosis)

Close contact and is transmitted by salvia or

When child is feeling well enough, as this virus

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

sharing drinks Hand Foot and Mouth Disease (HFMD)

Head Lice (Pediculosis)

Hepatitis A

Hepatitis B

Hepatitis C

HIV & AIDS

remains for several months after initial illness Spread from person-to-person When the fluid in the by droplet, saliva, and contact blisters has dried and must with the blisters be fever free for >24 hrs without medication Direct contact with an After the first treatment has infected persons hair (head to been given. Clinic staff will head), or personal belongings, inspect the student before such as hats, or clothing returning to class and again in 7 days Spread from person-to-person One week after the onset of by putting something in the jaundice or one week after mouth that has been the on-set of other signs and contaminated with the stool symptoms if no jaundice is of an infected person. In rare present. A medical clearance cases, Hep A is spread by from a doctor is required to contaminated drinking water return to school or eating raw seafood that has been collected from contaminated waters Infected blood enters open A medical clearance from a cuts, scrapes, or breaks in the doctor is required to return skin. Sharing needles or to school having intercourse with an infected person can also spread the disease *Same as Hepatitis B *Same as Hepatitis B Infected blood enters open A medical clearance from a cuts, scrapes, or breaks in the doctor is required to return skin. Sharing needles or to school having intercourse with an infected person can also spread the disease Infected blood enters the No exclusion from school or body through open cuts, sports. School uses scrapes, or breaks in the skin. universal precautions when Sharing needles of having handling all blood and body unprotected intercourse with fluids an infected person.

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Influenza (Flu)

Impetigo (School sores)

Spread from person-to-person mainly by droplets through coughing and sneezing of infected persons. Also can be spread by direct contact with infected surfaces Skin-to-skin contact with open sores

Malaria

The bite of an Infected mosquito.

Measles (Rubeola)

Direct contact with nose or throat secretions, or airborne droplets of these secretions coughed into the air. Tiny droplets can be suspended in the air for 2 or more hours. Measles is easily spread. Direct contact with nose and throat secretions from an infected person. Person-to-person spread by direct contact with the saliva of an infected person Contact with discharge from the eye, nose, or throat of an infected person. Also contact from fingers, clothing and other shared articles such as make up that have been contaminated with the discharge Direct skin-to-skin contact or indirect contact from combs, towels, clothing, toilet articles,

Meningitis Mumps

Conjunctivitis (Pink Eye)

Ringworm (Tinea)

When free of symptoms and fever free for >24 hours without medication

When sores have fully healed or earlier, provided that appropriate treatment has begun. Sores on exposed surfaces should be covered with moisture proof dressings When fever free for >24 hours without medication and generally well. When fever free >24 hours without medication AND the rash is fading (usually takes 5-7 days). A medical clearance from a doctor is required to return to school A medical clearance from a doctor is required to return to school Nine days after the beginning of the salivary gland swelling Once treatment has commenced and for 24 hours and the redness/discharge/irritability is improving

Once treatment has commenced. (treatment usually lasts several weeks)

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

Rubella (German Measles)

Rotavirus (Diarrhea)

and hats of infected persons or animals Spread by respiratory droplets or direct contact with an infected person Spread by contact with

Seven days after the onset of rash and with >24 hours free of fever without medication Until diarrhea has ceased for contaminated hands, surfaces, 24 hours without medication and objects that have been exposed to infected feces

Scarlet Fever (Scarlatina) Commonly associated with Strept Throat Shigella (Diarrhea)

Contact with nasal and/or oral secretions of an infected and/or carrier of streptococcus Spread by fecal-oral contamination

Streptococcal Pharyngitis (Strept Throat)

Direct or indirect contact with throat secretions of an infected person

Trachoma

Direct contact with the eye, nose, and throat secretions of an infected individual Airborne droplets of respiratory secretions coughed or sneezed into the air by a person with active TB disease

Tuberculosis (TB)

Whooping Cough (Pertussis)

Direct or indirect contact with nose and throat secretions of an infected person by inhaling droplets of these secretions coughed into the air

24 Hours after treatment has been started if free of fever >24 hours without medication Until diarrhea has stopped for 24 hours without medication. 24 Hours after treatment has been started if free of fever >24 hours without medication Once appropriate treatment has commenced After 2 weeks of treatment, one is considered noninfectious. Can return with receipt of a medical certificate and after 2 weeks of treatment Five days after treatment has commenced

FIRE AND EVACUATION PROCEDURES

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

The school has established emergency evacuation procedures. Regular drills are carried out, so that all students know what to do in the event of a fire alarm, which stairs to go down, and where to assemble.

HOUSEPOINTS House points are awarded by teachers and administrators for achievement or effort of particular merit, whether in classes, school-wide events or other such friendly competitions. The points accumulated by individual students are recorded and totaled on a monthly schedule as well as the end of the academic year, with a trophy being awarded to the winning house. Recognition is also given to students who achieve the most House points. House points represent for students a pathway towards excelling at academics and providing a positive contribution to the school community.

THE STUDENT COUNCIL The Student Council (StuCo) is an organization which represents the students and promotes student welfare. The Student Council has been established to plan and coordinate student activities as well as maintain high levels of cooperation and school spirit. The Student Council is also designed to encourage a sense of responsibility, leadership and service amongst students. Students interested in being involved in the StuCo should be aware that commitment and dedication is required to carry out each role successfully.

STUDENT WITHDRAWAL Written notice of an intention to withdraw a student from the school is required at least one full term prior to the last day of the studentâ&#x20AC;&#x2122;s attendance. On receipt of a letter giving notice to the admission department, a Notice of Withdrawal Form and Sign Out Forms will be issued to the student. These forms should be signed and returned by the parent(s) to the Coordinator of Admissions. In the Middle and High School the student will be expected to get these forms signed by the relevant teachers on the return of all books and materials. Parents will be expected to settle all outstanding dues or fees or other school expenses e.g. lost or damaged materials, including damage to tablet pcâ&#x20AC;&#x2122;s, fieldtrips etc. prior to the departure of the student. School reports and records will only be released after all financial obligations have been met. 47

ISHCMC AMERICAN ACADEMY HANDBOOK 2013 - 2014

In cases where special letters of attendance or particular documentation are required for transfer to another school a written request for these should be submitted to the Counsellor with at least three weeksâ&#x20AC;&#x2122; notice.

SCHOOL RECORDS An academic file or record is maintained on each student in the school. Student files contain information that is pertinent to a childâ&#x20AC;&#x2122;s enrolment at school. Notes on academic, social and behavioral progress are included. Files are available for parental perusal but may not be removed from the school. A student file is best interpreted to parents by the Counselor with whom an appointment should be arranged.

UNIVERSITY TRANSCRIPTS Official Transcript An Official Transcript is a legal document and is certified with the ISHCMC American Academy stamp. It must be transmitted from ISHCMC American Academy directly to the receiving institution. Normally this process can be completed via Naviance eDocs. If the transcript needs to be sent by postal mail, please provide an addressed stamped envelope for this purpose. Normally Official Transcripts will not be issued to parents or students. Unofficial Transcript An unofficial transcript is a copy of the transcript but is not certified. Unofficial Transcripts may be given to either a parent or student. They will usually be available for pickup in the Guidance Office one school day after they have been requested. This time may be longer at the end of each semester to allow for the updating of transcripts with current grades. Number and Cost: There is no limit to the number of Official Transcripts that can be mailed for college placement or other official business. Copies of Unofficial Transcripts will be limited to two (2) per semester. There is no cost for Official or Unofficial Transcripts. Transcripts during Vacation Periods: Transcripts can only be issued during regular school sessions. They cannot be issued during school vacation times. Requests made during vacation will be mailed as soon as school resumes.