CSG Student & Parent Handbook

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COLUMBUS SCHOOL FOR GIRLS STUDENT HANDBOOK

2024-2025

The Columbus School for Girls’ (“CSG” or the “School”) Student Handbook (the “Handbook”) is published and distributed to members of the CSG community for the purpose of providing information on aspects of student and campus life to help students gain as much as possible from their experience at the School Students, parents, faculty, administration, and staff should all read and be familiar with the contents of the Handbook so that each member of the community knows and understands our community expectations. While policies in this Handbook will generally apply, the School may take actions that it determines to be in the best interests of the School, its faculty, and its students This Handbook does not limit the authority of the School to alter, interpret, and implement its rules, policies, and procedures before, during, and after the school year. This Handbook is for informational purposes only. It is not intended to create, nor does it create, a contract or part of a contract in any way, including, but not limited to, between CSG and any parent, guardian, or student affiliated with or attending the School. CSG may add, revise, and/or delete School policies before, during, and after the school year.

PARENTANDSTUDENTACKNOWLEDGEMENT

ThisFormacknowledgesthatweunderstandthat,asCSGstudentsandparents,weareaskedto supporttheSchoolanditsmissionandtoacquaintourselveswithandabidebytheSchool’s policiesandprocedures.

WeunderstandthatthisHandbookisforinformationalpurposesonly,andisonlymeantto beusedbythoseaffiliatedwiththeSchoolcommunity.Itisnotintendedtocreate,nordoes itcreate,acontractorpartofacontractinanyway,including,butnotlimitedto,between theSchoolandanyparent,guardian,orstudentaffiliatedwithorattendingtheSchool.We understandthatthetermsandconditionsoftheEnrollmentContractsignedbyus determineourrelationshipwiththeSchool.WefurtherunderstandthattheSchoolmay add,revise,and/ordeleteSchoolpoliciesbefore,during,andaftertheschoolyearandthat suchupdatesneednotbeinwritingorincorporatedintothisHandbook.

Oursignaturesbelowindicatethatwehavereviewedandfamiliarizedourselveswiththe contentsofthe2024-2025StudentHandbookandagreetoabidebytheSchool’spolicies andprocedures,asoutlinedintheHandbook.

IunderstandthatthisAcknowledgementmaybeelectronicallysigned,andbyindicating myassentbelow,Iamagreeingtotheuseofelectronicsignatures.Iunderstandandagree thatmyelectronicsignaturewillhavethesamelegaleffectandvalidityasawritten signature,andthatthisAcknowledgementisvalidandwillbegiventhesamelegaleffectas awrittenandsignedAcknowledgement.IunderstandthatifIdonotwishtosignthis documentelectronically,Icanprintthedocument,signit,andreturnittotheSchool.

Parent/GuardianSignature Date

Parent/GuardianSignature Date

Student(s)Signature–

IMPORTANT CONTACT INFORMATION

Contact Us

Main Campus:

65 S. Drexel Ave. Columbus, Ohio 43209

614.252.0781 info@columbusschoolforgirls.org www columbusschoolforgirls org

Kirk Campus: 1885 North Cassady Ave. Columbus, Ohio 43219

614.453.4513

Cynthia’s Woods 25oo Crooked Mile Columbus, OH 43230

School Hours

During the academic year, CSG is open from 7:30am-4:30pm. In the summer, the School is open from 9:00am-3:00pm. The School is closed for all national holidays and other dates as determined by the school and listed in the annually published major dates calendar.

School Day Schedule & Contact Information

PYC Half-Day

614.252.0781 x. 106

PYC Full-Day

614.252.0781 x. 106

Lower School

614.252.0781 x. 111

Middle School

614.252.0781 x. 121

Upper School

614.252.0781 x. 116

Monday - Friday 8:30 a m - 12:20 p m

Monday - Friday 8:30 a m - 3:00 p m

Monday - Friday 8:00 a m - 3:20 p m

Monday - Friday 8:30 a.m. - 3:30 p.m.

Monday - Friday 8:30 a.m. - 3:30 p.m.

Because students may not be on campus without faculty supervision, students should arrive at school no earlier than 7:30 a.m.

Visitor Policy

When visiting the School, we require visitors, including parents, to enter through the Main Entrance on Drexel Avenue and pick up a visitor name tag. Upon exiting the building, please leave through the same doors and sign out.

Non-CSG students may visit only with permission from the appropriate division director and must have a parental permission form signed before the scheduled visit

8/2024

I. INTRODUCTION TO COLUMBUS SCHOOL FOR GIRLS

Mission

To empower girls to discover their distinct potential as learners and leaders.

Motto

Forte et gratum. Strength and grace.

Core Values

At CSG, we make decisions by putting the girls and our School first. We do that with a love for teaching and learning that is grounded in trust, excellence, and persistence. We believe that this approach is fundamental to an empowering learning environment where we keep individuals in mind and our community at heart.

We make decisions by putting our girls and the School first

• Compelled by the all-girl experience

• Invested in moving our School forward

• Understand both the big picture and the little details

We love teaching and learning

• Create exceptional learning experiences by working across all divisions

• Believe in curiosity and wonder

• Recognize that we are all lifelong learners

We trust one another and assume the best in others

• Build authentic relationships from a place of positivity

• Connect with kindness, humility, respect, and empathy

• Understand when to lead with strength and when to act with grace

We deliver excellence and high-quality work

• Desire to share the very best of CSG with our internal and external constituents

• Explore how innovation in education guides best practice

• Seek to exceed expectations to meet our goals

We operate with a growth mindset

• Take responsibility for our actions, seeking collaboration and feedback

• Celebrate and acknowledge our successes and persist through challenges

• Focus on solutions as self-aware and creative problem-solvers

We are individual in mind and community at heart

• Value individuals’ perspectives, background, and opinions as members of this community

• Embrace and celebrate diversity and differences, while prioritizing inclusion and equity

• Demonstrate culturally-responsive practices in and out of the classroom

• Understand that one ’ s effectiveness in the larger community comes when wellness and self-care are prioritized

History of the School

It was in 1898, on the horizon of the 20th century, that Mary Bole Scott and Florence Kelley established Columbus School for Girls. The School was designed to replace the traditional “finishing school” for young women by adopting a solid college preparatory educational program.

Miss Jones strengthened the concept of an academically demanding education for girls and expanded the college preparatory curriculum. While the disciplines of English, mathematics, and foreign languages were stressed, Columbus School for Girls also included the vital disciplines of theater, music, and fine art. The first graduating class consisted of two girls, both of whom attended Wellesley College in the fall of 1899.

In 1969, ground was broken for a large addition on the Bexley site The facilities, including a lower school, library, gymnasium with pool and locker room, fine arts complex, and theater-in-the-round were completed in 1970, providing the students and those hundreds yet to come with one of the finest preparatory school facilities in the nation.

In 1985, a new era brought Patricia T. Hayot, Ph.D., from her position as head of school at the International School in Paris, France to the helm at CSG. Throughout her eighteen years of leadership, she promoted an interdisciplinary style of learning, solidified the position of CSG as one of the most highly regarded girls’ schools in the country, and, perhaps most important, guided CSG's decision to remain firmly committed to single-sex education

During the tenure of Dr. Hayot, the endowment was significantly increased by the Centennial Endowment Campaign. The School also grew from one to three campuses, comprising more than 180 acres. The 10-acre main campus in Bexley houses the academic and administrative buildings, including the original Columbia Avenue mansion The Kirk Campus, a 70-plus-acre athletic facility is nearby. The third campus, Cynthia’s Woods, consists of nearly 100 acres of environmentally protected woodland.

After Dr Hayot’s retirement from CSG in 2003, Diane B Cooper, Ed D , former Head of School at Saint Edward’s School in Vero Beach, Florida, accepted the position as head of the eighth administration of Columbus School for Girls. Selected for her record of accomplishment and her philosophy of excellence, her appointment continued the tradition of leadership grounded in vision and standards that have endured for more than a century. During her tenure, plans were made to renovate and expand the Bexley campus She retired in June 2009

Succeeding Dr. Cooper, Ms. Elizabeth (Liza) Lee assumed leadership in July 2009. Ms. Lee brought years of experience as Head of School, having formerly led Hockaday School in Dallas, Texas. Then, in 2014, Jennifer M. Ciccarelli was appointed as the 13th Head of School. Jennifer’s commitment to serving girls’ schools and to a holistic development of girls is notable. She most recently served as the Assistant Director/Acting Director at The Winsor School, a highly regarded grade 5-12 girls’ school in Boston. Building upon the momentum of a legacy of excellence in empowering and inspiring generations of students for nearly 125 years, Camille Seals became the 14th Head of School in July of 2022

As Mrs. Seals ushers CSG into an exciting new era of leadership, she does so with an emphasis on strengthening our already vibrant sense of community and celebrating the spirit of joy for learning and the sisterhood that have been part of the fabric of CSG since its founding in 1898.

Non-Discrimination Policy

The School admits qualified students of any race, color, national or ethnic origin, ancestry, religion, mental or physical disability, or any other status protected by applicable law, and extends to them all the rights, privileges, programs, and activities generally accorded or made available to students at the School. The School does not discriminate on the basis of race, color, national or ethnic origin, ancestry, religion, mental or physical disability, or any other status protected by applicable law in the administration of its admissions, financial aid, and loans, and its educational, athletic, and other programs.

Diversity and Inclusion Statement

Columbus School for Girls (CSG) celebrates diversity and is committed to becoming a more equitable and inclusive community where all members feel safe, connected, and respected

We define diversity broadly, considering each member’s race, religion, ethnicity, sexual orientation, gender identity and expression, socio-economic status, family structure, and physical ability, as crucial components of that diversity. Our moral responsibility is to create an anti-racist environment that confronts all forms of bias. This work is core to an excellent education.

It is nurtured by

● culturally relevant teaching and curriculum;

● programming and learning opportunities for all community members;

● attracting and retaining a diverse faculty, staff, and student body;

● practices and procedures that hold all of us accountable.

We aim to ensure that every member of our community experiences a deep sense of belonging at CSG. This work is not just for some people; it is for all of us.

Accreditation & Memberships

Columbus School for Girls is accredited by the Independent Schools Association of the Central States (ISACS). Additionally, our Program for Young Children is licensed by the Ohio Department of Education.

CSG is also a member of the following organizations:

● Enrollment Management Association

● Global Education Benchmark Group

● International Coalition of Girls’ Schools

● National Association of Independent Schools

● Ohio Association of Independent Schools

● Ohio High School Athletic Association

● One Schoolhouse

● The College Board

Enrollment & Financial Responsibility

An enrollment agreement and deposit signed by all responsible parties are required for enrollment at Columbus School for Girls. This deposit is non-refundable and non-transferable.

Students in good academic and financial standing are invited to return for the following year during our re-enrollment period. CSG’s enrollment contract becomes binding each year on May 1. The school reserves the right to dismiss a student without tuition reduction or refund, at the Head of School’s discretion, at any time it is deemed in the best interest of the student and/or of the school community No student may receive a diploma, an official transcript, or academic credits from CSG until all financial obligations to Columbus School for Girls have been met.

Governance

The School is governed by a self-perpetuating Board of Trustees which is responsible for fiduciary oversight of the School in a manner consistent with the School’s mission and philosophy. The Board of Trustees is responsible for the selection of the Head of School and works in close collaboration with the Head of School. The Head of School and administrative team are responsible for the implementation of policy and the day-to-day operations of the School

For a list of the School’s current Trustees, please visit the School’s website.

NAIS Principles of Good Practice

Preamble: The following principles provide common ground for interaction between independent school professionals and their many constituents (parents, students, colleagues at other schools, and the public). The NAIS Principles of Good Practice for member schools define high standards and ethical behavior in key areas of school operations to guide schools in becoming the best education communities they can be, to embed the expectation of professionalism, and to further our sector’s core values of transparency, excellence, and inclusivity. Accordingly, membership in NAIS is contingent upon agreement to abide by the spirit of the PGPs.

Overview: Parents and independent schools work together to create and sustain effective partnerships. The following principles describe the respective roles and responsibilities of both partners.

Principles of Good Practice:

Parents Working with Schools

1. Parents recognize that effective partnerships are characterized by clearly defined responsibilities, a shared commitment to collaboration, open lines of communication, mutual respect, and a common vision of the goals to be reached.

2. In selecting an independent school, parents seek an optimal match for the needs of the student, their own expectations, and the philosophy and programs of the school.

3 Parents are familiar with and support the school’s policies and procedures

4. Parents provide a home environment that supports the development of positive learning attitudes and habits.

5. Parents involve themselves in the life of the school.

6. Parents seek and value the school’s perspective on the student.

7 When concerns arise, parents seek information directly from the school, consulting with those best able to address the concerns.

8. The school suggests effective ways for parents to support the educational process.

Schools Working with Parents

1. The school recognizes that effective partnerships are characterized by clearly defined responsibilities, a shared commitment to collaboration, open lines of communication, mutual respect, and a common vision of the goals to be reached.

2. The school clearly and fully presents its philosophy, program, and practices to parents during the admission process and encourages dialogue that clarifies parental expectations and aspirations for the student.

3. The school seeks and values the parents’ perspective on the student.

4. Teachers and administrators are accessible to parents and model candid and open dialogue.

5. The school keeps parents well informed through systematic reports, conferences, publications, and informal conversations.

6. The school defines clearly how it involves parents when considering major decisions that affect the school community.

7 The school offers and supports a variety of parent education opportunities

8. The school suggests effective ways for parents to support the educational process.

9. The school actively seeks the knowledge it needs to work effectively with a diverse parent body.

II. ACADEMIC PROGRAM

Promotion Standards

Teachers, along with the Head of School and the Administration, make the decision regarding a student’s placement and readiness to move from one level of the School to the next. The School must determine that a student must be deemed ready physically, emotionally, socially, psychologically, and academically in order to move to the next level.

Accommodations

The School does not discriminate against qualified applicants or students on the basis of disability. The School is committed to ensuring that students with disabilities are provided with equal access to the School’s programs and services in accordance with applicable laws Where applicable, the School will engage in an interactive process with families of applicants and students with physical or mental impairments to implement accommodations that are reasonable within CSG’s rigorous academic environment. However, no waivers of academic graduation requirements will be granted.

Even after supportive services and accommodations have been put in place, a student may still not be able to satisfactorily fulfill the School’s academic requirements. In such instances, the student’s Advisor, the Head of School, Division Director, and/or other support personnel may decide that the accommodations put into place may not suffice to ensure the student’s success at the School. At that time, the Head of School will decide whether it is appropriate for the student to remain at the School.

Support Services

The support services department includes learning specialists, counselors, the School Nurse, the Dean of Students, and the Form level dean. Counselors provide students with emotional support, training for conflict resolution and social skills, and personal awareness inventories, as well as referrals for educational assessments or personal counseling. Learning specialists teach strategies for cognitive processing and memory retention, as well as skills for effective study and organization. Learning specialists also offer referrals for private tutoring as needed. The School Nurse offers health screenings and wellness education, as well as care and referral for students experiencing illness.

The support services department collaborates with classroom teachers and offers parent consultations to equip parents with the knowledge and skills they need to support their child’s learning. Records of support services are “restricted” and are maintained electronically and separately from a student’s academic file. Restricted records are released only with explicit written permission from a parent or legal guardian or to a student who is 18 or older.

The school counselors provide a variety of services to students, parents, and faculty. The counselors seek to know students through individual and small group meetings and classroom discussions. They work with parents, teachers, and students concerning academic, developmental, social, and emotional issues

Tutoring

Learning difficulties can be encountered in the classroom that cause student, teacher, and parent concern. The teacher is always the first line of remediation, and it is the teacher who offers suggestions to parents about home assistance or teacher help. The teacher knows the

student’s history from the student’s file and has the kind of daily learning encounters that can best identify problems and suggest skill-building extra help.

Tutoring may be mandated only for a defined period of time, until a student can return to working comfortably without assistance, so that the full extent of the program can be part of each student’s daily routine. Students are expected to use tutoring infrequently and with specific goals that are temporary. The School’s resources are designed to assist students individually when needed over the long term, so dependence on tutoring is neither desirable nor necessary. Time available during the day is best used on program requirements, homework assignments, and meetings with teachers. Parents are expected to make arrangements for tutoring off campus and at times that do not conflict with regular School obligations.

The School does not have an “approved” list of tutors, although we have worked productively with some over a number of years, nor do we have a review or evaluation system that assesses tutors’ pedagogical skills or places them under any kind of School supervision.

Libraries

CSG’s two libraries, the Catherine Hamilton Power Library (PYC–Form V) and the Eleanor Kurtz Beaton Library (Forms VI–XII), welcome all students, faculty, and staff during the school year for instruction, research, study, or leisure reading. Books (including the ones on Kindles) circulate for a two-week period with no overdue fines; all other materials, including magazines, digital video and still cameras, and DVDs may be borrowed for two days, also without fines. Reserve items and reference materials circulate overnight only The libraries offer numerous information services via the Web and provide access to newspapers, magazines, encyclopedias, scholarly articles, government reports, streaming videos, and research databases. In addition, students may use Internet connections to access local public and college libraries. Almost all of the library resources are available on the Libraries page in the Academics section of the CSG website

Standardized Testing

The Comprehensive Testing Program of the Educational Records Bureau (commonly referred to as the “ERB”) standardized tests are administered to all students in forms three through seven. Results are sent to parents by the School.

In mid-October, students in Forms VIII, IX, X, and XI are registered for, and expected to take, the PSAT administered by the School on campus In the spring, Form XI students are registered for, and expected to take, the SAT and ACT. The School recommends that 11th grade students take both tests an additional one to two times in the fall of their senior year. For the ACT and SAT results, students must contact those testing companies directly. Please keep in mind that the School only registers students for the PSAT; students must register for the SAT and ACT through the respective websites: www.actstudent.org and www.sat.collegeboard.org.

III. DAILY LIFE

Community Building: School Meetings and Assemblies

Assemblies across the school are used for visiting speakers, special programming, student performances, or extended advisor/group time Every student is expected to arrive at assembly promptly and to exemplify mature, supportive and appropriate audience behavior throughout the lecture or performance. Cell phones are prohibited during assemblies.

Early Dismissal

A student may not leave campus during the school day without specific permission from an appropriate school administrator and a verified request by a parent/guardian. Any student needing to be dismissed early from school should contact the appropriate division office. When the time comes for early dismissal, the student is to report to the division office and sign out on the identified clipboard Should the student return during the school day, she is to sign back in within the Division Office. Only adults listed in Veracross as guardians may sign a student out of school.

Bus Services and Other Transportation Options

If families need assistance with transportation or carpooling or would like information about CSG’s limited bus service, please contact the Administrative Assistant to the Lower School at ext. 100.

Transportation services are offered by public school bus systems for many of our students or may offer reimbursement for alternative transportation. Parents should call their school district transportation office directly for information concerning these services.

Rideshare Services

Families should be aware that many rideshare companies, such as Uber, have policies that prohibit transporting unaccompanied minors. The School prohibits the use of these services by students and will not take responsibility for calling car services for students.

Uniform Guidelines

On most school days, students should follow the uniform guidelines listed on the CSG website. These include a white or blue top, a uniform tunic, skort, skirt or a pair of approved leggings or pants for their division. It is recommended that students wear shorts or leggings underneath skirts and tunics. For safety reasons, students should wear approved shoes with closed toes and heels Students who compete on athletic teams in middle and upper school may wear a red athletic top or official CSG athletic wear on game days.

Students are to be in official uniform for events such as Convocation, Thanksgiving Program, Open House, and formal assemblies Students in Forms VI-VIII must purchase CSG PE uniforms consisting of School-issued mesh shorts and a t-shirt. All pieces of students’ uniform should be labeled with their name.

The official uniform providers are:

● Official uniform clothing items: The School Closet, 73 North Stygler Road, Gahanna, OH 43230

● PE uniform items: The CSG Unicorner School Store, (614) 237-0088 or (614) 252-0781, ext. 168

The CSG “Attic” is a source of gently-used uniforms. It is operated by the Parents’ Association and is open during school hours. The School receptionist has instructions and prices. Proceeds go to the CSG Parents’ Association and are used to support projects that benefit CSG students.

In addition to the uniform guidelines, the following expectations should be met

● Cleanliness and neatness that honor the spirit of academic and professional excellence at CSG are expected.

● Undergarments may not be visible.

● Footwear must be worn at all times and should not mark the floor

● Students may not wear items with messages or images that conflict with the School’s values.

The School administration and faculty will use judgment to determine whether a student is in compliance with the dress code and uniform guidelines.

Unicorner School Store

Families may open a Unicorner School account for a student and deposit funds. For students who do not have an account, the store also accepts cash, checks, and credit cards. Checks for deposit into a student’s account should be made payable to the CSG Unicorner School Store, and mailed to:

Columbus School for Girls, Business Office Dept. L-2018 Columbus, Ohio 43260-2018.

Be sure to include the student’s name and Form on all checks

In August, the Unicorner School Store is open during business hours for back-to-school supplies and PE uniforms.

Dining Services

Food service at CSG is provided by SAGE. The lunch meal includes foods from all of the basic food groups. Forms I-XII are offered a daily choice of the main entrée, a vegetarian entrée, starchy side, and two hot vegetable choices. The following options are also available daily: deli bar, salad bar with low or non-fat dressing, assorted fresh vegetables, cut fruit, yogurt and baked chicken breast. Homemade soup is available each day, one of which is vegetarian. The PYC is provided with specific lunch choices each day and remains a nut-free environment.

Due to the large variety of our daily menu and safety concerns for our students with allergies, students are not allowed to pack lunches or bring in outside food without permission from their Division Director. Should families have questions or concerns about food services, they may contact Vanessa Landrum, Director of Food Services by email or at 614-252-0781 ext. 135.

Vending machines are located in the Ruch Dining Room for use by Middle and Upper School students before and after school, and during morning break. Machines are off-limits to all students during lunch. All drinks and other food must remain in the dining room. PYC and Lower School students may not use the vending machines during school hours; however, Lower School students who are involved in intramural athletics may use the machines after school with permission from their coach

Bring Your Own Device (“BYOD”) Accommodations

The School provides access to mobile devices for students’ use during the school day. These mobile devices serve as valuable tools for students, providing structured, monitored, and equitable access to resources that students will need to complete assigned work. All mobile devices are expected to be used for academic purposes only.

In the event that some students have a particular learning need not adequately supported by the School’s computer resources, accommodations may be made to allow students to bring their own personal device to School. Accommodations will be made on a case-by-case basis, and will be informed by documented assessments of the individual student’s learning needs. The School will not be held responsible for computer loss, theft, or damage that may occur. Mobile devices will be used to support learning needs, and must be stored securely when not in use

Email

The School provides students with an email account which should be used only for School-related communication (e.g., contacting and receiving information from teachers, submitting homework and assignments, transferring files to and from School, etc.). Students are expected to comply with the policies outlined in the School’s Acceptable Use policy when using their School-issued email account.

Recording

Students are not to take photos or videos of administrators, faculty, staff, or students without consent. In addition, the School prohibits students, parents, and School community members from using cell phones or other electronic devices to record (video, audio, or otherwise) the School environment without express permission from the School This policy generally does not apply to recordings at School performances and events.

Student Lockers and Valuables

Students in Middle and Upper School are provided with individual lockers All lockers are the property of the School and are subject to search and inspection. Personal materials are to be stored in lockers. All books and notebooks should be properly identified with the students first and last name. A student should never open another student’s locker. Decorations on the inside of the locker must be in the spirit of good taste and judgment (at the discretion of the School) and need to be taken down within two weeks of the end of the academic year Students may not decorate the exterior of the locker without permission of a faculty member. Lockers should be kept neat and organized. The area around lockers is students’ responsibility and should be kept clean. With the exception of bottled water, food may not be kept in lockers.

Lost and Found

Please be sure to mark students’ clothes with the student’s first and last name in indelible ink or with permanent labels. All unmarked clothing will be put into the lost and found box. Anything left unclaimed past a two-week period will be donated to charity or used at the staff’s discretion

IV. ATTENDANCE AND ABSENCES

The heart of education at CSG is in the classroom interaction that enables students to connect concepts, synthesize information, and gain insight and understanding As it is impossible to replicate or replace this experience, parents are asked not to schedule appointments, vacations, or family trips while school is in session.

Illnesses

Parents should notify the School Nurse at 614-252-0781 ext. 105 if their child has a diagnosed contagious illness or communicable disease (e.g., chicken pox, strep throat, pink eye), so that we may let other parents know that their students may have been exposed. If they have a communicable disease, students must be kept home until:

● They are symptom-free

● Medical treatment has occurred

● A normal temperature has been registered for 24 hours (less than 100 degrees orally) without the assistance of medication

A doctor’s note may be required for any medical or extended absences

Unexcused Absence

An absence without advance permission for any reason other than illness, religious observance or family emergency is considered unexcused. Among reasons that are not valid are staying home to complete assignments or delay taking a test, running errands or leaving early or returning late from school vacations, or to accommodate a school or community based afternoon commitment. Please see your child’s divisional handbook for details of consequences for excessive unexcused absences.

Academic Considerations

Students will be permitted to make up work due to illness, family emergency, religious observances, or other legitimate reasons as determined by the division director. Students with unexcused absences will not be permitted to make up the work missed. Students with excessive absences may jeopardize course credit and/or grade advancement, may be asked to withdraw from the school, and/or may jeopardize their enrollment contract renewal.

Absence: Day Of

Families are asked to contact a student’s division, either by phone or by email, by 7:45 a m if their child is to be absent.

● Phone Calls

o PYC Administrative Assistant, 614-252-0781 ext. 106

o LS Administrative Assistant, 614-252-0781 ext. 111

o MS Administrative Assistant, 614-252-0781, ext 121

o US Administrative Assistant, 614-252-0781, ext. 116

● Email

o PYCAttendance@columbusschoolforgirls.org

o LSAttendance@columbusschoolforgirls.org

o MSAttendance@columbusschoolforgirls.org

o USAttendance@columbusschoolforgirls org

When emailing about a Middle School or Upper School absence, please copy the student’s advisor on the email.

Absence: Advanced Knowledge

Students or families who know in advance of an absence for legitimate reasons other than illness (including college visits, religious holidays, and doctor appointments) must contact the appropriate division in advance When advised in advance of a planned absence, the division director will decide if assignments may be completed while the student is away from school or in advance of the absence. Teachers are not obliged to prepare work in advance or to spend extra tutorial time to assist students who miss school for trips or vacations. Excessive planned absences may result in academic consequences for the student so families should aim to plan trips, commitments from outside activities (including club sports and other similar opportunities) and appointments outside of school hours. Please contact the appropriate divisional office well in advance of a planned absence.

Absences for Religious Holidays

CSG recognizes a diversity of religious traditions and beliefs within its community and therefore supports observance by students, faculty, and staff of religious holidays. Students and/or parents should notify directors and teachers of upcoming absences for religious observance several days in advance so that arrangements can be made to make up missed work. Unfortunately, some organizations outside CSG may schedule events that conflict with a religious holiday or a Sabbath observance despite our best attempts to prevent such occurrences.

Students will not be penalized for absences due to religious observances.

Tardiness

Students who are tardy miss valuable instructional and community time. Students are marked tardy if they arrive in their classroom or designated space after the start time for their division. If a student is tardy, they must report to the Division Office to sign in. Tardiness is excused only if accompanied by a note from a doctor indicating that an appointment had been scheduled or if a bus arrives late to school. In order to participate in any extracurricular activities, such as sporting events or arts performances, students must arrive at school prior to 10:00 a.m. and must attend school for the entire day.

Community Expectations

Honor Code

Upper School students and faculty created the Honor Code during the school years 2003 to 2005 This code expresses our community values Middle and Upper School students sign the Honor Code at the start of the school year in a formal signing ceremony. Each student’s signature represents their pledge and commitment to the highest standards of honorable, ethical behavior.

Truthfulness and honesty in all personal and academic matters are fundamental expectations of the School. Courtesy is expected at all times. Respect for the rights and property of others is essential for the well-being of the community.

Students are expected to approach their academic work with the utmost care and integrity Plagiarism, cheating, and other kinds of academic misrepresentation are regarded as serious breaches of conduct. As is appropriate to lower grade levels, each case is treated individually and with the potential for learning in mind. Below are more details about conduct the School considered violations of the Honor Code.

The Honor Pledge

As a member of the CSG community, I pledge to conduct myself honorably, with truthfulness and honesty at all times. I will live in our community practicing respect, responsibility, and reverence

Truthfulness

● I will fulfill my promises and obligations.

● I will not intentionally misrepresent the truth, withhold information, create a false impression, nor mislead anyone.

Honesty

● Cheating: I will not copy the work of another, give nor receive answers on tests, nor divulge the questions on a test to someone who has not yet taken it.

● Plagiarism: I will not represent the work or ideas of another as my own; I will identify the source of all ideas that are not my own.

● Stealing: I will not take, use, or borrow the belongings of anyone without the permission of the owner.

Standards of Behavior

CSG expects every member of our community to embody our Core Values and treat one another as we would want to be treated. Each division maintains its own specific rules and consequences for behavioral choices, based on the needs of the students and age-appropriate expectations. However, there are three overarching principles that are expected at all levels and from all members of our community, students and adults alike: respect, responsibility, and reverence. These expectations apply at all times while the student is enrolled in the School.

At CSG, we strive to maintain an environment of mutual respect for our students, teachers, and parents This respect is cultivated in a climate of open communication, where student’s questions, ideas, thoughts and feelings are listened to and encouraged. Our staff is committed to clearly defining socially-acceptable behaviors that will help the student be a positive member of the community.

Students are encouraged to share their joys and concerns, and are actively involved in solving conflict or disagreement. They are also encouraged to make positive choices, learning from natural and logical consequences, and to be responsible for the choices they make.

Middle and Upper School Expectations

● Respect for, and proper behavior toward, all members of the CSG community, including teachers, administrators, staff, parents, visitors, and other students.

● Prompt arrival and promptness to all classes. Tardiness is disruptive and disrespectful to faculty and classmates.

● Meeting all academic obligations, including classes, study halls, assemblies, appointments, assignments, tests, quizzes, and class projects in a timely manner.

● Compliance in dress code. Only proper uniform clothing may be worn during the school day.

● Abiding by the ATOD Policy, CSG’s Code of Conduct regarding the use or possession of alcohol, tobacco, and other drugs

● Abiding by the laws of the City of Bexley and the State of Ohio.

● Exhibiting good behavior and decorum while at school and at CSG events and activities. Use of Artificial Intelligence

The Honor Code and Honor Pledge apply to all aspects of academic integrity, including use of artificial intelligence (“AI”). All assignments and assessments must reflect a Student’s independent work, analysis, and creativity. Although Students may use AI as a research tool, use of AI of any kind, including but not limited to, ChatGPT, is not permitted in the preparation or writing of academic assignments or assessments without express permission from the class instructor.

Speech and Respect for Community Members

The School seeks cultural competency for all community members and expects all community members to respect others, especially around race, ethnicity, religious affiliation, ability, and other aspects of people’s identity. We strive to combat prejudice in all forms, including in speech. We recognize that words have the power to negatively impact others, and we prohibit speech that discriminates, attacks, disparages, demeans, intimidates, or deliberately mischaracterizes an individual or group based on their identity. Offensive speech can take many forms, including, but not limited to, negatively biased categorical statements, stereotypes, and epithets.

The School invites sincere discussion and questions, and recognizes that there will be moments when insufficient information, erroneous belief, or faulty presentation will create opportunities to review statements and clarify impact. We encourage students to address those incidents directly when they occur, but we recognize that not all students may feel comfortable doing so. Students who have concerns about another’s speech, whether in person or online, should contact their Advisor, a faculty member, or the Division Director so that the School can respond appropriately.

V. EXPECTATIONS FOR INTERPERSONAL STUDENT RELATIONSHIPS

Commitment to Respectful and Healthy Relationships

The School is committed to providing a safe and healthy learning environment for all members of its community. Such an environment precludes behaviors that are disrespectful of, and physically and/or emotionally harmful to, others. All members of the School community play important roles in maintaining these standards and intervening, as appropriate, when they witness or otherwise become aware of behavior that conflicts with community standards.

Awareness and acceptance of individual identity are central tenets of the School. The School expects all members of the School community to treat others with civility, respect, and dignity and to interact (whether in person or electronically) politely, appropriately and with kindness and respect Before acting, students should give careful consideration to how their communications – whether through words, appearances, actions, or otherwise – may negatively impact others.

All students are valued members of the School’s community, which presents unique opportunities to develop lasting partnerships with peers, faculty, and staff. The School strives to help students develop such close connections. However, the School expects these relationships to be appropriate and healthy. The School endeavors to promote this through education and intervention.

With these goals and interests in mind, as well as the legal requirements of the State of Ohio, the School has established policies to help students manage these interpersonal relationships safely and appropriately. Students and parents/guardians are encouraged to communicate with the Head of School, the Division Director, advisors, the School Nurse, or School Counselor with any questions or concerns regarding these policies The School believes that open communication about these sensitive topics is integral to preventing serious misconduct from occurring and essential to fostering a culture of personal responsibility, mutual accountability, and positive peer leadership.

Bullying, Harassment, Discrimination, and Hazing

CSG strives to create a safe and respectful environment for all students to learn and grow. This policy has been developed to preserve this important foundation, which has been thoughtfully aligned with our mission and values.

The School is dedicated to preventing interpersonal misconduct by fostering a positive school culture and providing a curriculum that encourages social and emotional development. We work to enhance students’ abilities to develop healthy relationships and to take positive action when they witness or experience any form of interpersonal misconduct. We believe students learn from both successes and failures and that mistakes are a natural part of their development.

CSG will not tolerate verbal or physical behavior that constitutes bullying (including cyberbullying), harassment, discrimination, hazing, and other interpersonal student misconduct (collectively referred to as “interpersonal misconduct”), nor does the School tolerate retaliation against an individual who in good faith reports interpersonal misconduct or provides information during an investigation into reported interpersonal misconduct.

Students are expected to maintain CSG’s Core Values and Standards of Behavior at all times while enrolled at the School. However, CSG cannot and generally does not monitor student

activity while off campus, outside school hours, or while online or using electronic devices. This responsibility falls on the parents/guardians of children enrolled in the School.

Definitions

Aggressor: A student or faculty/staff member who engages in interpersonal misconduct towards a student.

Bullying: CSG defines bullying as intentional and repeated negative and aggressive behavior directed at a student by one or more other students and in which there is a real or perceived imbalance of power. Bullying is conduct that (a) causes physical or emotional harm to the student or damage to the student’s property; (b) places the student in reasonable fear of harm to the student’s self or damage to the student’s property; (c) creates a hostile environment at school for the student; (d) infringes on the rights of the student at school; or (e) materially and substantially disrupts the educational process or the orderly operations of the School. Bullying can be face-to-face or through other forms of written or online communications.

Cyberbullying: Cyberbullying is bullying that takes place using electronic technology, including email, text messages, social media websites or apps (e.g., Facebook, Twitter, Instagram, Twitter), blogs and other websites. Cyberbullying includes, but is not limited to:

● Sending or posting threatening, obscene, profane, embarrassing, inflammatory, and/or disrespectful messages, pictures, or videos to or about a student;

● Impersonating another student online or misrepresenting one ’ s identity to another;

● Posting false or defamatory information about a student; and

● Making a personal attack against a student.

Cyberbullying oftentimes occurs through various social media outlets when students are not in school. While CSG discusses digital citizenship with its students, parents/guardians are in the best position to educate and influence their children about proper technology use. If cyberbullying is reported to the school administration and/or is directly affecting the learning environment of one or more students, parents may be called in to discuss the issue and the School may evaluate whether the student has violated any school policies

Harassment or Discrimination: Harassment, in general terms, is conduct directed at a student because of their race, national origin, sex, religious beliefs or practices, or need for an accommodation due to a disability, that has the purpose or effect of unreasonably interfering with a student’s ability to participate, in or benefit from, an educational program or activity, or creates an intimidating, hostile or offensive environment for academics or participation in a school program so as to deny or limit a student’s ability to participate or benefit from CSG’s programs, services or activities. Harassment or discrimination is behavior that is pervasive or severe and has the purpose or effect of: (a) creating an intimidating, hostile, or offensive environment; (b) interfering unreasonably with a student’s ability to participate in, or benefit from, an educational program or activity; or (c) creating a situation where academic decisions of a student depend on the student submitting to and/or not objecting to the behavior.

Harassment and discrimination can take many forms Examples include, but are not limited to, limiting opportunities to participate in certain clubs, teams, or activities based on certain characteristics, as well as slurs, jokes, statements, remarks, questions, gestures, pictures, emails, texts, or cartoons regarding a legally-protected status that are derogatory or demeaning to an

individual’s or group ’ s characteristics or that promote stereotypes. Harassment also includes sexual harassment (as defined below).

Hazing: Hazing means doing any act or coercing another, including the target, to do any act of initiation into any student or other organization or any act to continue or reinstate membership in or affiliation with any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person, including coercing another to consume alcohol or a drug of abuse. The complete definition of Hazing can be found in the Ohio Revised Code section 2903.31.

Hostile Environment: A hostile environment refers to a situation in which certain misconduct causes the School environment to be permeated with intimidation, ridicule, or insult that is sufficiently severe or pervasive so as to alter the conditions of a student’s education.

Retaliation: Retaliation is any form of intimidation, reprisal, or harassment directed against a student who reports misconduct (including, but not limited to, bullying, harassment, discrimination, or hazing), provides information during an investigation, or witnesses and/or has reliable information about such misconduct.

Sexual Harassment: Sexual harassment is a form of harassment (as defined above). Sexual harassment includes, but is not limited to, coerced sexual relations; physical assault, including rape; inappropriate personal questions; remarks about a person ’ s clothing, body, or sexual activity; suggestive remarks, verbal abuse; public display of sexually explicit, offensive or demeaning photographs, pictures or drawings; requiring a person to wear sexually-revealing clothing; leering, ogling of another person ’ s body; unnecessary touching in any form; subtle pressure for sexual activity; inappropriate display of body parts to another; allowing or participating in an atmosphere of sexually-offensive speech, action, or conduct; demanding favors, accompanied by promises, hints, or threats concerning enrollment, grades, or other aspects of student’s educational experience.

Sexual harassment also occurs when submission to such conduct is made a condition of a student’s grades, enrollment, advancement, recommendations, or participation in a program or activity, or when submission to, or rejection of, such conduct is used as the basis for educational decisions affecting the student. No one shall promise, imply, or grant any preferential treatment to anyone in exchange for engaging in sexual conduct, nor threaten retaliation or reprisals for refusing to engage in sexual conduct

Target: Any student against whom interpersonal misconduct or retaliation has been perpetrated.

Reporting Complaints

A student who is the target of interpersonal misconduct, or who has witnessed such an incident or any incident of retaliation, or who otherwise has relevant information about conduct prohibited by the School, is expected to report the matter promptly (either orally or in writing) to an Advisor, the Division Director, the Head of School, or to any other administrator or faculty member with whom the student is comfortable speaking. If a student is uncomfortable contacting one of these individuals, the student may ask an advisor, another adult, or a classmate to help.

With respect to reporting sexual assault in particular, students are strongly urged to speak to a trusted adult on campus or at home, to the School Nurse and/or School Counselor. When making such outreach, students may share as little or as much information as they would like.

Parents/guardians of a student who is the target of interpersonal misconduct, or of a student who has witnessed or otherwise has relevant information about such conduct, are urged to immediately notify the Head of School or School Counselor. Furthermore, any parent/guardian who has witnessed interpersonal misconduct, or has relevant information concerning such an incident or any incident of retaliation, are strongly encouraged to contact one of these administrators immediately.

The School expects students and parents/guardians not to make anonymous reports. Although there are circumstances in which an anonymous report can be better than none at all, it is far more difficult to determine the facts of what occurred if complaints are made anonymously and disciplinary action will generally not be taken against an individual solely on the basis of an anonymous report.

The School cannot promise absolute confidentiality to those reporting interpersonal misconduct, as there may be a need to share information during an investigation or otherwise; however, the School will disclose such information with discretion, on a need-to-know basis.

False Complaints

All persons involved in a complaint or investigation should understand that false or exaggerated accusations can be extremely damaging to innocent persons; therefore, the School expects and requires the honest and full disclosure of facts by all involved. Any person who knowingly makes a false accusation of interpersonal misconduct or retaliation may be subject to disciplinary action.

Responding to Complaints

The goals of an investigation, and any supportive, disciplinary, or other remedial process that is imposed following that investigation, are to correct the situation to the extent reasonably possible and to take steps to prevent repetition of the incident and retaliation.

When a complaint is brought to the attention of the School, an assessment is made to determine the initial steps appropriate to protect the well-being of the students involved (including both the alleged targets and aggressors) and to prevent disruption of the learning environment while the investigation is undertaken. The School may use strategies, such as increased supervision, stay-away mandates, leaves, and personal safety plans, as may be appropriate, to prevent further

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misconduct, witness interference, and/or retaliation during the course of and after the investigation.

The Division Director or their designee will conduct an impartial, fact-finding investigation of the complaint This investigation may include (but is not necessarily limited to) interviews with the complainant, alleged target(s), alleged aggressor(s), and any other witnesses or parties who have information relevant to the alleged incident. The School may consult with faculty, the School’s healthcare providers, the parents/guardians of the alleged target(s) and/or the alleged aggressor(s), or any other person deemed to have knowledge about, or circumstances surrounding, the complaint. The School expects students and their families to participate in and cooperate with any ongoing investigations.

The School neither tolerates nor engages in retaliation against an individual for filing a complaint about interpersonal misconduct or cooperating in an investigation of such a complaint. The School will not take adverse action against a student for making a good faith report of interpersonal misconduct. An individual who is found to have engaged in retaliation against a student for filing a complaint, or participating in the investigation of a complaint, may be subject to disciplinary action.

Upon completion of the investigation, the Head of School (or the Head’s designee) will generally make the following determinations:

● Whether and to what extent the allegation of interpersonal misconduct has been substantiated.

● Whether any disciplinary action and/or other remedial action is appropriate and, if so, how it will be implemented.

● Whether counseling, or a referral to appropriate services, should be offered to targets, aggressors, or family members of the affected students or targets

The Head of School (or the Head’s designee) will determine any appropriate disciplinary action for a student who is found to have committed an incident of interpersonal misconduct or retaliation consistent with the Discipline Guidelines section in this Handbook.

Information about consequences or other corrective action will be shared with the School community as deemed appropriate by the Head of School. Such announcement may be made in person, by electronic communication, or otherwise. Resources such as counseling or referral to appropriate services are available to all students – including the alleged aggressor(s) and the alleged target(s) – during and after an investigation.

Notification to Parents/Guardians

The School will generally notify the parents/guardians of the alleged target(s) and the alleged aggressor(s) promptly after a complaint has been filed, upon completion of the investigation, and to report the results of the investigation. Parents/guardians of the target(s) will generally also be notified of any action to be taken to prevent further acts of interpersonal misconduct or retaliation.

In all situations, the amount of information shared by the School may be limited by confidentiality laws protecting student and employee records, other confidentiality or privacy considerations, and/or concerns regarding the integrity of the investigatory processes.

Notification to Government Authorities

In appropriate circumstances, such as when a crime may have been committed or a child may have been subjected to abuse or neglect of the type that is reportable under Ohio law, law enforcement or other appropriate government agencies may be notified At any point after receiving a report of misconduct, including, but not limited to, bullying, harassment, discrimination, or hazing, the School may notify local law enforcement or other government agencies. If the School receives a complaint involving students from another school, the School may notify the appropriate administrator of the other school so that both schools may take appropriate action.

Conclusion

This policy is intended (1) to prevent bullying, cyber-bullying, and other interpersonal misconduct amongst our students; (2) to encourage students to have confidence in promptly coming forward with a report of interpersonal misconduct; and (3) to implement appropriate corrective measures when the School determines such measures are warranted.

Permission to Leave Campus

Students may not leave the bounds of the School campus without parental authorization and must sign out via the divisional office.

Alcohol, Drugs and Tobacco

In partnership with our families, CSG is committed to promoting an alcohol free, drug-free, and tobacco-free, and nicotine-free environment for our students. CSG students are expected to obey all city, state, federal laws and school rules, including those that forbid the use of both legal substances for persons under a specific age, and illegal substances by any person CSG is a drug-free community and expects every student to respect and obey the School’s rules concerning these substances without exception. The guidelines apply to all conduct by students, whether on or off campus, as long as they are enrolled at the School.

Expectations of Students:

On the CSG campus, at School-related events, or on any other School’s campus, the following are prohibited:

● Use of tobacco and nicotine products, including any product or personal device that is smoked, vaped, chewed, or ingested in any form.

● Possession, use, distribution, or sale of alcoholic beverages.

● Possession, use, distribution, or sale of any controlled substance, including marijuana, cocaine, LSD, ecstasy, or any other illegal substances.

● Sharing personal prescription medications for any reason with another student is dangerous and strictly prohibited

● Using medication, both prescription and over-the-counter, in any manner other than as prescribed or intended by the manufacturer.

● Possession, distribution, or sale of any paraphernalia associated with the use of illegal drugs.

● Use, or possession for the intended use, of any products as an inhalant.

School Responses:

● Depending on the circumstances, the Division Director and/or the Head of School will determine whether a student must participate in counseling, support, and educational

plans in order to remain enrolled in the School and implement consequences, that may include, but are not limited to, contacting the student’s parents, requiring medical assessments, loss of privileges, suspension, or expulsion. The Head of School retains the right to make all disciplinary decisions based on circumstances and the student.

Supervision of students during non-school events, and at times when the student is not in the care of the School, is a parental responsibility. We encourage students to seek help for themselves or others by contacting a faculty member, school counselor, Division Director, or other CSG adult with whom they feel comfortable should they be dealing with any of these issues themselves, or know of others who are. It is our intention to abide by all state and local laws, while supporting our students in developing healthy and safe lifestyles.

Sanctuary Policy

The School believes that students should be guided by their obligation to, and respect for, other members of the community in seeking the best possible help for themselves and others. The School endeavors to foster an atmosphere of trust on campus and views student-School conversations as vital to that effort. Students should seek guidance from any adults on campus whose judgment they trust and respect.

Invoking the Sanctuary Policy: Any student may invoke this policy on the student’s own behalf, or on behalf of another student, simply by contacting anyone on the faculty, staff, or administration at the School in the following circumstances:

For Medical Emergencies

In any apparent medical emergency, even if drug- or alcohol-induced, it is imperative for a medical evaluation and attention to begin as soon as possible. To encourage students to seek medical help in an emergency situation, obtaining Health Services assistance, or asking a faculty member to obtain emergency medical assistance, will initiate medical rather than disciplinary intervention.

For Non-Emergencies

Students may bring sanctuary into effect in non-emergency situations for themselves or another student whose health is at risk because of alcohol or drug use; including, but not limited to, the ill-effects of recent ingestion of a banned substance, chronic substance use or abuse, or past use or abuse that may be impairing functioning at school.

In either scenario described above, the request for assistance must be student-initiated and occur prior to any School administrator or faculty or staff member learning of the impacted student’s use or abuse of drugs or alcohol.

Assessment, Consultation, and Notification: If a student invokes this policy, the School will promptly determine whether medical attention is warranted, and the student’s advisor, the School nursing staff, counselors, the Division Director, the Head of School, the student’s parents, and other appropriate individuals may be notified.

The School will determine whether follow-up evaluation or counseling is appropriate in an off-campus medical or substance abuse treatment program. In a case with such follow-up evaluation or counseling, the student’s advisor, the School nursing staff, counselor, the Division Director, the Head of School, and other appropriate individuals will be kept informed as appropriate. If lengthy follow-up is needed, the student may be allowed or required by the School to take a medical leave of absence.

Following treatment for any alcohol or drug use or abuse, the student must have an independent assessment within two weeks prior to returning to school. Before the student will be permitted back to school, the medical professional conducting the assessment is required to complete an assessment of the student’s alcohol or drug use, make recommendations, and discuss those recommendations with the School. Students are expected to follow any recommendations arising from that consultation.

The law may require notification of state and local authorities in specific cases, including those involving child abuse and neglect, even when the School offers a non-disciplinary response. Students may be subject to law enforcement investigation and response.

Limits of this Policy: If a student is already involved in the disciplinary process because of alcohol or substance abuse, the Sanctuary Policy may not be invoked Students who misuse this emergency protocol to avoid disciplinary action for drug or alcohol abuse may be referred to the Dean of Students. Determination as to whether a specific case has met the criteria for sanctuary rests with the School.

Inappropriate Items, Criminal Actions, Harassments/Threats Policy

The safety of our students and employees is of paramount importance at all times. The student who chooses to violate any of these restrictions is putting our community in danger and will be subject to the consequences outlined.

● Possession of firearms and/or any other weapons or items that would be a threat or a perceived threat (e.g., an item that resembles a weapon and is purported to be a weapon, whether operational or not) is considered an egregious offense may result in an in-school or out-of-school suspension, loss of privileges, counseling, expulsion, and other consequences as determine appropriate by the School.

● Any student who is arrested or who is under investigation for criminal involvement may be issued a leave of absence pending resolution or adjudication of their case. Further, any student convicted of a crime may be permanently removed from the School and subject to other consequences, as determined appropriate by the School. Failure to notify the appropriate authorities at the school of such situations will be viewed as deception, and may result in disciplinary actions, up to and including expulsion with no option of re-admission

● Any threats of physical violence or harm, verbal or written, including electronic media (e.g., instant messaging, blogs, email, etc.) of which authorship can be established, against students, faculty, staff, parents, the School, or someone in the community, may result in disciplinary action and immediate notification of legal authorities, when that is indicated. Please refer to the School’s policies regarding interpersonal misconduct for information on the School’s no harassment and anti-retaliation expectations

Behavioral Expectations While Away from School

Students should be aware that they represent the School community at all times, both on and off campus. While it is not the School’s intention to monitor students in all of their off-campus activities, the School may take disciplinary action, including suspension or dismissal, in response to inappropriate conduct occurring outside of campus.

Parental Involvement with Disciplinary Matters

Disciplinary matters and student issues are handled directly by teachers, administrators, and appropriate staff. If a student is having an issue with another student, parents should not attempt to deal with the other student directly about that matter Doing so may put a student in an intimidating situation and is best resolved, when appropriate, through a School administrator. Please speak to the appropriate School administrator for guidance with respect to any questions about contacting another student or parent about a School-related matter.

Disclosure to Next Schools and Colleges

It is the School’s policy to support students in reporting disciplinary consequences to colleges and next schools where they are required to do so. CSG may also communicate with any next schools or colleges, or any other educational institution, regarding the student’s disciplinary record

Student Health & Support Health Services

A student who becomes ill during school should see the School Nurse. If the student needs to be dismissed due to illness, and is unable to drive themselves home due to age and/or illness, the parent or the guardian must arrive at the school to retrieve the student within 60 minutes of the School calling home. If the parent or guardian is unable to arrive within 60 minutes, the child’s Emergency Contacts will be notified, and asked to come in and get the child.

If the School Nurse is not available during the school day for some reason, the student should report to their divisional office (PYC, LS, MS, or US) so that the School Nurse can be paged. The School Nurse health services include:

● Illness and injury assessment and care

● Medication administration

● Special health care condition management

● Vision and hearing screenings and referral

● Cumulative student health record keeping

● Immunization compliance monitoring

Please refer to the Medication at School policy below for information about medication administration in school.

Health Records and Forms

CSG partners with the digital platform FinalForms to collect all health, athletic, and other student information electronically. Once registered on FinalForms, families are required to update health records each school year Access complete information about required immunizations in the Nurse’s Corner of the Parent Portal. These health forms include an Authorization To Treat And Share Health Information, proof of an annual physical examination from a licensed physician, and proof of up-to-date immunizations for every student.

Families are asked to provide the School with information about the student’s physical and emotional health. In part, this information is obtained to comply with state law; it is also needed to keep the School well-informed of the health of all students. The School is sensitive to the privacy of this information. Please refer to the Confidentiality policy in this Handbook for more information about how this information is used.

Immunizations

CSG utilizes the digital platform FinalForms to collect all health, athletic, and other student information electronically. Once registered on FinalForms, families are required to update health records each school year Immunization information is also available in FinalForms If you have any questions related to immunizations or health, please reach out to CSG Nurse, Jennifer Scheiderer.

Communicable Illnesses

The School may exclude any student who (a) has a communicable illness, (b) has been exposed to an infected person, and/or (c) has traveled to an area impacted by a communicable illness, if the School determines that such exclusion is appropriate for the welfare of the student or the School community. The School may also screen students or require students to be screened by appropriate medical professionals to determine whether they pose a risk to the community The School’s decisions shall be based on current and well-informed medical judgments concerning the illness, the risks of transmitting the illness to others, the symptoms and special circumstances of each individual who has a communicable illness, and an analysis of the identified risks and available alternatives for responding to an individual with a communicable illness.

If and when appropriate, the School will disseminate information to students and families regarding campus health and safety issues through regular internal communication channels. For example, the School may provide families with information about the nature and spread of communicable illnesses, including symptoms and signs to watch for, as well as required steps to be taken in the event of an epidemic or outbreak. We encourage all parents and guardians to contact medical professionals with any questions or concerns about communicable illnesses or immunization issues.

Medications at School

The School Nurse is responsible for overseeing the administration of any and all medications on our campus. Medications will be dispensed by School nursing staff or by School personnel who have been designated and trained in accordance with the School’s policy regarding delegation of prescription medication administration.

Authorization from the student’s parent must be provided before any dose of over-the-counter medication may be administered. Parents/guardians may provide pre-authorization for administration of over-the-counter medicines in Final Forms, Medications

All prescription medication requires parent/guardian and physician-signed permissions via the form entitled “Physician Request for the Administration of Prescription Medication by School Personnel” (found in Final Forms, Medications). Note that all medications (except those approved by students’ parent/guardian and physicians for self-carry and self-administration by students such as epi-pens and inhalers) shall be delivered to the School Nurse for administration. A responsible adult should deliver medications to the School in a pharmacy or manufacturer-labeled container. The pharmacy should provide separate bottles for school and home Medications should be picked up at the end of the school year Any medications left after one week of School closure in June will be destroyed.

The self-administration of medication(s) shall include self-administration while on School property or during School-sponsored trips. A duplicate dose of life-saving medication provided by the parent/guardian will be stored at Health Services. It is the responsibility of the

parent/guardian to notify the School Nurse with respect to any medication(s), dosing revisions, and health status changes. Misuse of the privilege to self-administer medication(s) may result in immediate revocation of said privilege(s). The School will not assume any responsibility for students not in compliance with this medication administration policy.

Counseling Services

School Counselors are available to speak with students to help facilitate educational, social, and emotional support, on an as-needed basis. In addition, the School may require a student to see a School Counselor.

School Counselors are part of a team of faculty members and administrators who collaborate with respect to students’ educational experience at the School. As part of this collaborative effort, School Counselors may share information obtained from parents and students on a “need-to-know” basis with other employees of the School and a student’s parents The School Counselors are not engaged as any student’s private therapist. The Confidentiality policy in this Handbook has more information about how information may be shared.

Should the School determine that it is in the best interest of a student to obtain services of a psychologist or other mental health professional not employed by the School, a School Counselor may assist in a referral for such services.

The School Counselors are also available to talk with parents on issues regarding their children, and hold monthly parent discussion groups on various topics

Please refer to the Support Services policy in the Daily Life section of the Handbook for more information about support available for students.

Other Counseling

The School maintains a list of referrals for educational, intellectual, psychological, or speech and language evaluations, should parents/guardians wish to consult with the School regarding such an evaluation. Parents who need guidance in this area are encouraged to consult their Divisional Directors It is recommended that the results of such evaluations be shared with School personnel so that appropriate recommendations can be implemented.

Medical Leave

A medical leave from school may be appropriate in case of serious illness, bodily injury, or mental health condition, as determined in accordance with this policy Decisions about granting or requiring a medical leave, or reinstating a student who has been on leave, rest with the senior administrators, the School Nurse, and the School Counselor; they will be guided by the principle goal of a medical leave: to give the student the opportunity to regain health and thereby function consistently, productively, and safely at school. In the absence of a treatment plan that, in the School’s opinion, meets these needs, the School may decline to grant a medical leave request, and instead require the student to withdraw.

A student’s family may request medical leave. The School requires that any request for medical leave be accompanied by sufficient supporting documentation (as determined by the School) to allow the School to evaluate the leave request, including, but not limited to, at least the following information: (a) a recommendation from the student’s treating medical professionals that the student would benefit from taking a medical leave; (b) a description of how the student’s medical condition limits the student’s ability to participate in required academic or

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extracurricular activities; (c) the plan for treatment of the student’s medical condition; and (d) an anticipated date for the student’s return.

Additionally, in certain situations, the School may require that the student be evaluated and subsequently placed on medical leave The School may initiate a discussion of a leave of absence in circumstances including, but not limited to:

● When mental health or physical symptoms are or may be impeding a student from functioning appropriately academically;

● When a physical or mental health condition interferes with a student’s attendance at school;

● When a student behaves in ways that may be self-destructive or dangerous to others;

● When a student is not engaged in treatment that the School has made a condition of attendance, after the student has been evaluated by medical and/or mental health professionals, who have deemed such treatment appropriate; or

● When a student exhibits symptoms or behavior that is of concern to the School.

This initial discussion may include the student’s advisor, senior administrators, the School Nurse, the School Counselor, the parents, or the student, as deemed appropriate. The purpose of this initial discussion is to establish the steps that the family is taking to ensure that the student is well enough to participate fully in life at school; and the further steps that the School may require if the situation does not improve

The School may require the family (parents and student) to enter into a medical leave agreement detailing the parameters of any leave. The agreement may include conditions and requirements for the student’s return to school While a student on leave is excused from attending class, the student must make arrangements to make up missed work either while on leave (if possible) or upon return. While the School will strive to minimize academic disruption, the School may require that a student drop a course or courses if a prolonged absence will make it difficult for the student to satisfactorily complete the requirements of the course. To return to school from a medical leave, a student must provide a thorough, written professional evaluation of the student’s current mental health and/or medical condition from the physician, psychiatrist, or other professional who treated the student during the medical leave. The School may require additional evaluation by a physician or mental health consultant of its choosing. The guiding principle of re-admission from a medical leave is the School’s confidence that the student can return safely; and that the student’s return will not compromise the student’s continued recovery, interfere with the School’s ability to serve other students’ needs, or place an undue burden on the School. The decision regarding any student’s return to the School from a medical leave remains at the discretion of the School. As a corollary to this principle, a student whom the School determines can safely participate in the regular school day may nevertheless be restricted from participation in overnight field trips or other residential-style School activities.

Food Allergies

CSG is a nut-free environment. All food products as well as other health and wellness products (e.g., lip balms, hand sanitizers, lotions) and/or materials brought into the School must be peanut and tree nut free.

CSG is committed to the safety and health of all students and employees. Pursuant to this goal and Ohio Revised Code, the School seeks to

● Provide a safe and healthy learning environment for students with food allergies

● Reduce the likelihood of severe or potentially life-threatening allergic reactions

● Help ensure a rapid and effective response in the case of a severe or potentially life-threatening allergic reaction

● Protect the rights of food allergic students to participate in all school activities

Family Responsibility

● Notify the School of the student’s allergies in writing prior to the first day of school.

● Provide the School Nurse with a detailed history of the student’s allergy and emergency contact information (must be completed in Final Forms, Emergency Medical Authorization) prior to the first day of school.

● Provide the School Nurse with prescribed medications and a current, completed, and a parent/guardian and physician-signed Food Allergy and Anaphylaxis Emergency Care Plan (found in Final Forms, Past and Ongoing Health Conditions) prior to the first day of school.

● If the student is not authorized to carry and administer their own epinephrine injection, supply the School Nurse with two properly-labeled epinephrine auto-injectors (to be kept in the School Nurse’s office) prior to the first day of school, and replace medications after use or upon expiration.

● Work with the School to develop a plan that reasonably accommodates the student’s needs throughout the school day including the classroom, the dining room, before and after-care, School-sponsored activities, and on the school bus.

● Educate the student in the self-management of the food allergy, including:

o Safe and unsafe foods and health and wellness products.

o Strategies for avoiding exposure to unsafe foods in meals, education tools, arts and crafts projects, and other areas.

o Symptoms of allergic reaction.

o How and when to tell an adult they may be having an allergy-related problem.

o How to read food labels (age appropriate).

o Provide alternative snacks as needed to be kept at school.

o Review the plan with the School staff and the student (age appropriate) if a reaction were to occur.

Student Responsibility

● Avoid trading food with others.

● Do not eat or touch anything with unknown ingredients or anything known to contain any allergen.

● Be proactive in the care and management of their food allergies and reactions based on their developmental level.

● If authorized to carry and administer their own epi-pen (as indicated on parent/guardian and physician-signed Food Allergy and Anaphylaxis Emergency Care Plan) the student will know where their epi-pen is kept at all times.

Community Responsibility

● To be advocates in CSG’s nut-free community, by understanding and following the school’s nut free practices.

● To specifically support the policy that all food products as well as other health and wellness products (e g , lip balms, hand sanitizers, lotions) and/or materials brought into the school must be peanut and tree nut free.

● To be aware that some health and wellness products contain nut allergens such as shea butter and/or tree nut oils such as almond oil, macadamia oil. etc., and that these products are not permitted at school.

● To be mindful of washing hands before and after eating and before sharing any food.

Allergies or Reactions, Asthma, Diabetes, Seizures, Other Special Care

All students that have been diagnosed with severe allergies or reactions and that will require an Epi Pen at school, must submit a parent/guardian and physician-signed Food Allergy and Anaphylaxis Care Plan (found in Final Forms, Past and Ongoing Health Conditions) prior to the first day of school, including students who are authorized to self-carry and self-administer.

All students that have been diagnosed with asthma and that will require an Inhaler at school, must submit a parent/guardian and physician-signed Asthma Care Plan (found in Final Forms, Past and Ongoing Health Conditions) prior to the first day of school, including students who are authorized to self-carry and self-administer.

All students that have been diagnosed with diabetes or seizures must submit a parent/guardian and physician-signed Diabetes Care Plan or Seizure Care Plan (found in Final Forms, Past and Ongoing Health Conditions) prior to the first day of school, including students who are authorized for self-care of diabetes.

Care plans of any type are required to be updated by the student’s physician (and signed by both the parent/guardian and physician) and must be submitted to the School Nurse every year. Students will not be permitted to attend off-campus field trips if their care plan and/or medication is not current.

Toilet Training

All students must be fully toilet trained by the time they begin in the Program for Young Children. This means they must be able to determine when they need to go to the bathroom and be able to express that need to a teacher. They should also be able to deal with their clothing and their own toileting needs.

Health Emergencies

The School Nurse will attempt to contact parents regarding illness or injury, minor or serious, but in circumstances that warrant immediate attention when the School is unable to reach the parents/guardians, designated emergency contacts, or the student’s physician, the School physician will be consulted to determine appropriate management. In the event of a serious emergency, an ambulance will be called, the student will be taken to the nearest hospital emergency room, and at least one parent will be notified immediately. Emergency situations arising on campus will generally be referred to Nationwide Children’s Hospital.

The School neither diagnoses nor treats injuries that occur on non-school time, but does offer temporary first aid for problems that arise during school. If a student complains of a persistent ear ache, sore throat, rashes, or joint pain, such complaints warrant a call to the student’s pediatrician.

Parents are expected to keep Emergency Forms up-to-date. Please remember, it is most important that the School have current home, work, and cell phone numbers for parents/guardians, day care providers, or others (relatives, friends, or neighbors) who routinely assume temporary care of the student if the student’s parent(s) cannot be reached Parents will be notified of an illness or injury that may require follow-up medical care.

VI. EXTRA-CURRICULAR ACTIVITIES AND SPECIAL EVENTS

Student Activities and Organizations

School Trips

The School offers a variety of field trips during the school year. Parents/guardians are notified of upcoming trips off campus. All School trips are required to be alcohol, drug, and tobacco free. Students participating in School trips are required to comply with all applicable School rules and all applicable laws. Parents chaperoning any School trips are expected to follow the School’s guidelines for chaperones.

Dances

The following rules apply at all School-sponsored dances:

● Once they arrive at a dance, students are required to stay in the designated area.

● Faculty representatives will be present at the dance and will be in charge at all times.

● Students may not leave the dance before it is over unless accompanied by a parent/guardian or other authorized person.

● Students may not leave a dance early and then return.

● Parents are encouraged to pick up students on time.

Birthdays and Parties

Small celebrations may be arranged in conjunction with the student’s classroom or homeroom teacher. If a student is planning a birthday party or another type of gathering outside of regular school hours, we encourage parents to be sensitive to the feelings of classmates. Parties that include the entire class are preferable to parties in which one or two students have been excluded As a general rule of thumb, we respectfully but earnestly request that students invite either less than half or the entire group to parties. We also ask that invitations, cards, and the like not be distributed in School unless they are distributed to the entire class.

General School Policies

School Directory

The School has a directory of class lists and contact information for families, faculty and staff, and other members of the community. The Directory is updated each August and made available to families online. The Directory may only be used for School purposes, and not for personal or commercial purposes. Failure to properly use the Directory may result in restricted use and other consequences, as determined appropriate by the School.

Student Records and Transcripts

Students’ records are kept on file at the School Each student’s record contains a transcript with grades, test scores, formal comments, advisor letters, and letters involving any major discipline infractions.

Confidentiality

Members of the School community commit themselves to maintaining appropriate professional tact and discretion with regard to confidential information they receive. However, confidential

information may be disclosed to the Head of School, appropriate administrators and faculty, outside professionals, law enforcement officers, parents/guardians, and others when there is a compelling reason for doing so, including, without limitation, in cases of health and safety emergencies (when students or others are in imminent danger of harm); when there is concern about a student’s ability to function academically, emotionally, physically, and/or mentally within the School environment; or when legal requirements demand that confidential information be revealed.

Student Media Information

In order to portray its program accurately and vibrantly, the School makes a concerted effort to highlight the accomplishments of our students and faculty, as well as to publicize the strength of the entire program offered by the School, in a variety of media formats. Student Media Information including student names, photographic images (for example, portrait, picture, video, or other reproductions), audio recordings of students’ voices, video recordings of students, and/or reproductions of students’ work and likenesses may be used for educational and/or promotional purposes in print and electronic media. Outlets for publication of Student Media Information may include, but not be limited to, the School magazine, marketing materials, the School website, press releases, social media outlets (including, but not limited to, Facebook, Instagram and LinkedIn), newsletters, and local newspapers.

While the School strives to abide by parent/guardian wishes, we do not guarantee use of a student’s name or image will never occur. Parents are asked to contact the School if they would like to opt out of the use of Student Media Information

International Students

Students enrolled in the School from countries outside of the United States are required to ensure that their visas, health insurance coverage, and all other requirements applicable to domestic students (including vaccinations and completion of all enrollment and orientation forms) are in order prior to arriving on campus at the beginning of the school year. International students are also responsible for ensuring that their travel arrangements coincide with the School calendar

Gift Giving

All teachers and staff members at CSG appreciate families’ desire to be generous, but the gift of spending time with students is a gift enough for us. Please respect our request: no gifts are needed; no gifts are expected; we would prefer a card if families feel the desire to say “thank you ” or “happy holidays” to us. If families still feel compelled to give a gift, any gifts given to teachers or staff should be modest in value ($25 or under) and should not involve cash. By honoring this policy, we all help our students learn that expressions of gratitude can often be meaningfully accomplished through the written word of heartfelt thanks or a homemade item.

If a family wishes to honor a teacher with a gift to the School, please contact the Development Office.

Development Office: Giving to CSG

The Development team has two main responsibilities: coordination of all philanthropic activity that benefits CSG, and leadership of outreach and engagement activity that grows and encourages a strong and loyal alumnae community.

Philanthropy at CSG includes annual, capital, and endowment giving, as well as corporate sponsorships, special gifts for school priorities, memorials, and deferred gifts. From time to time Development may lead fundraising events focused on providing support for school priorities. All members of the school community are encouraged to volunteer for activities that support CSG, its students, and its alumnae

Contributions are received by this office, which is located on the first floor of Kibler House. Gifts may be made securely online at https://www.columbusschoolforgirls.org/giving/give-now, via mail, or in person. The School’s fiscal and giving year runs from July 1 – June 30. Volunteers are reminded to inform the Development Office in advance of any desire to fundraise to benefit the school or students to ensure coordination of efforts.

Alumnae are welcome to visit the school and encouraged to do so. Please contact the Chief Development Officer or the Assistant Director of Alumnae & Parent Relations to arrange a visit, or let them know when an alumna will be participating in a school event. Finally, in conjunction with administrative partners across the school, the Development Office coordinates special events including Commencement, Grandparent Days, Thanksgiving Program and the Holiday Dinner.

The Development Office coordinates use of the Kibler House conference room, which may be available for volunteer, student, and faculty use. Please contact Development at 614-252-0781, ext. 131 to request permission to use the conference room for a meeting.

Safety & Security Surveillance Cameras on Campus

The School has installed video cameras at certain open and public spaces on campus, such as all official entrances to the School’s campus, as well as at key campus crossroads The School seeks to balance the security, safety, and other benefits derived from the use of video surveillance with any privacy concerns of the School’s employees, students, families, and guests. In all cases, security equipment is used in a manner that adheres to legal statutes and ethical standards where the right of privacy is concerned and is not used where there exists a reasonable expectation of privacy, such as in restrooms, locker rooms, etc. In addition, all entrances to the School’s campus are posted with signs notifying School community members and other visitors that there are video surveillance cameras actively in use on campus. These surveillance cameras record visual footage in each location, but do not record any sound or other audio.

Safety and Crisis Information

Emergency Notification System

Our website will display an alert message on the homepage, such as a delayed start or closure due to weather or other emergency. This enables parents to retrieve the details of closings without having to call the school. Go to www.columbusschoolforgirls.org to see the most up-to-date information. Additionally, families will be notified or delayed openings or other emergencies by our emergency notification system

Crisis or Emergency Information

The following list was compiled to help ensure preparedness for a crisis or emergency situation. The purpose of this list is to provide general information and procedures, not detailed information. Detailed information would be released should an emergency occur.

● Faculty and staff have been trained and are knowledgeable about CSG’s emergency and crisis procedures.

● All classrooms have emergency procedure booklets and intercoms to connect within CSG or directly with Bexley police.

● In the event of a death in a family, we respect the family’s wishes concerning the School’s dissemination of the information to our community

● Please refer to the CSG website at www.columbusschoolforgirls.org for updates and information in case of an emergency or a school closing (e.g., snow days).

● Every attempt will be made to communicate with parents regarding emergency situations via the website, the emergency notification system, and any other means necessary.

● The Head of School will make decisions regarding specific situations.

Any questions regarding school safety and crisis information should be directed to Brian Botzman, Operations & Facilities Director, Joe Powell, Chief Financial Officer or Camille Seals, Head of School.

Daytime Security and Access to the School’s Buildings

All visitors must be invited to enter the building through the Main Entrance on Drexel Ave., sign in, and acquire a visitor’s badge. If a student is leaving for an appointment during the day, they must sign out at the Main Entrance before leaving. All doors are kept locked except during the beginning and end of the school day.

Between the hours of 3:00 - 5:00 p.m., PYC parents and caregivers should enter through the Columbia House entrance using the confidential keypad code After 5:00 p m , all PYC parents and caregivers should go to the Lower School and enter through the Drexel Circle entrance to meet their students in the Lower School technology room.

Between the hours of 3:30 - 5:00 p.m., Lower School parents and caregivers should enter through the Drexel Circle entrance and sign their daughter out with the After Hours coordinator

Middle School students who are in the After Hours Program in the Beaton Library must sign in directly after school and out as they leave the building. Students may not return to After Hours after signing out and/or leaving campus

Background Checks

With student safety a priority at the School, the School conducts state and national criminal history and sex offender registry checks on all current and prospective faculty and staff of the School who may have “direct and unmonitored access to children,” including any individual who regularly provides School-related transportation to students.

The School requires any volunteers who will work independently with students to undergo a state criminal background check and a state sex offender registry check. Examples of the types of volunteer activities requiring a background check include, but are not limited to, field trips and

tutoring students one-on-one. A background check is typically not necessary for parent volunteers involved with larger School functions at which many adults are typically present or in instances where there is only the potential for incidental unsupervised contact with students in commonly used areas of the School grounds.

These background checks require the completion of a brief application form and verification of a government-issued photographic identification, and are only conducted with the consent of an individual employee or volunteer. A volunteer’s service, and an individual’s employment, is contingent upon successful completion of the checks, which may take several days or weeks to process.

Child Abuse and Neglect Reporting

The School is committed to the highest standards of care for our students, and seeks to ensure that our students are protected from inappropriate or hurtful actions by adults responsible for their care, as well as by anyone else who may mistreat a student. In accordance with Ohio law, all School employees are required to report suspected abuse or neglect of any student under age 18 (or a person under twenty-one years of age with a developmental disability or physical impairment).

Ohio law requires any person who knows, or has a reasonable cause to suspect, that a child has been abused or neglected to report such suspicion immediately to child protective services (CPS) or law enforcement. Suspicion or belief may be based on factors including, but not limited to, observations, allegations, facts, or statements by a child, a witness, or a third party. Such suspicion does not require certainty or probable cause. The responsibility to report rests both on the School and also on all School employees. While a School employee may wish, and is indeed encouraged, to consult with the Head of School prior to making a report of suspected child abuse or neglect, all employees are required to report their reasonable suspicions to CPS or law enforcement, even if the Head of School may not agree with the employee’s concerns.

Search and Seizure

The School may conduct a search of a student and/or the student’s belongings, including personal items, such as bags and backpacks, personal electronic devices, and other effects, if the School suspects a student may be violating the law or violating a School rule or code of conduct. Lockers are the property of the School Students exercise control over their lockers from other students, but not from the School and its officials. As a result, the Head of School and the Head’s designees, as well as law enforcement officials, may search lockers as the School determines may be appropriate, which may include random searches. The School and law enforcement officials may seize items that may jeopardize the safety of others or property, or constitute a health hazard.

Parking on School premises is a privilege, not a right. As such, any person who operates a vehicle on School property or in connection with any School-related activity is agreeing that the School may inspect and search the vehicle and its contents without notice and without further consent.

Asbestos Hazard Emergency Response Act

This notification is required by the Asbestos Hazard Emergency Response Act (AHERA, 40 CFR Part 763 of Title II of the Toxic Substances Control Act). Asbestos Management Plans have been developed for the School. These plans are available and accessible to the public at the School’s Business Office. This notification is required by law and should not be construed to indicate the existence of any hazardous conditions in our school buildings

VII. FAMILY INVOLVEMENT

Parental Comportment and Support for School Policies

At CSG, we believe that a positive relationship between the School and a student’s parents or guardians is essential to the fulfillment of the School’s mission. We recognize that effective relationships are characterized by clearly defined responsibilities, a shared commitment to collaboration, open lines of communication, mutual respect, and a common vision of the goals to be achieved.

The School understands and appreciates that parents and guardians may employ different means to meet the expectations and responsibilities expressed in this policy. Nevertheless, CSG, at all times, may dismiss a student whose parent, guardian, family member, or other adult involved with the student, in the judgment of the School, fails to comply with this or any other policy or procedure of the School, engages in conduct either on or off the School’s property that could undermine the authority of the School’s administration, and/or otherwise behaves in a manner that is unbecoming of a member of the School community. The School may refuse re-enrollment of a student if the School believes the actions of a parent or guardian (or another individual associated with the student) on or off the School’s property make a positive, constructive relationship impossible, or otherwise may interfere with the School's accomplishment of its mission and/or educational goals. To learn more please read NAIS’ Principles of Good Practice: Parents Working with Schools; Schools Working with Parents.

Parent-Teacher Communication and Conferences Program for Young Children

Parents and teachers have three formal Parent-Teacher conferences during the school year These conferences are scheduled times for parents to meet individually with their daughter’s teachers to discuss information about her ongoing experiences and development. Informally, teachers and/or the Division Director are always available to meet with parents to discuss a student and/or classroom experiences Prior to each formal conference parents will receive a developmental continuum, written comments about the student’s progress. These continuums are based on the Ohio Early Learning Content Standards and reflect the development of the child over the course of the year.

Lower School

In August, the Lower School holds introductory fifteen-minute meetings for parents and homeroom teachers. The purpose of these meetings is for parents to discuss their student’s learning style, set goals for the year, and to share any pertinent information with her teachers. There are two academic conferences in Lower School. The first one is in October and the second one is in February. Parents receive written information about their student’s progress in all academic areas in January and in June. Standardized testing takes place annually for students in Forms III, IV and V. All results are shared with teachers and parents. Informally, we ask parents to contact individual teachers or the Division Director via email or telephone at any time if there are any questions about academic progress.

Middle School

Parent/Teacher Conferences take place in October and February. Parents sign up online to discuss student progress. In May, parents are invited to student-led conferences where students, under the guidance of their advisor, share their growth through a portfolio presentation.

Upper School

Upper School students have two required 30-minute conferences each year: the first in October and the second in February. In both conferences, students are joined by their parents/guardians and Advisor. Parents/Guardians are invited to sign-up for conference times about a month in advance.

Current Family Contact Information

Parents are expected to keep the School informed of contact information for emergency situations If a parent is going to be away from home for an extended length of time, please leave a forwarding address and telephone number where the parent can be reached, as well as information regarding who will be responsible for the student and how they may be reached in case of illness or other emergencies.

Multiple Households

In order for the School to communicate effectively with families and support each student, it is important for teachers and administrators to be aware of students who spend time in multiple households. On the Parent Portal, parents are expected to identify whether co-parenting arrangements exist If there are court-ordered guidelines regarding visitations, picking up a student from school, parent involvement in field trips, or other issues, please notify and provide proper documentation to the Division Director.

Believing that a student’s educational experience is enhanced through active parent participation and partnership, the School seeks to facilitate communication with all parents Absent a court order to the contrary, all parents for whom the School has contact information will receive normal school mailings (i.e., grades, teacher comments, all-School email) and other School communications. As part of this commitment, it is parents’ responsibility to ensure that any communication from the School is shared among their family In addition, parents are expected to include any other parent(s)/guardian(s) of their child on electronic communications to the School, including emails to teachers. Given the unique legal situation of each family, the School may make exceptions to this policy on a case-by-case basis.

The School expects separated or divorced parents to cooperate and partner with the School with respect to their child’s education. For this reason, the School will not get involved in parental disputes or custody issues.

Enrollment & Financial Information

Enrollment Contracts

Enrollment contracts are typically sent to families each spring. In order to reserve a place for a student each year, a non-refundable, non-transferable deposit must be received with a signed enrollment contract. Students may not attend classes unless a properly executed enrollment contract is submitted to the School in a timely manner. Enrollment contracts will be sent to returning students only if all financial obligations are current and the School is generally satisfied with the student’s academic performance and behavior. Please see the Re-Enrollment Policy for additional information.

Tuition Assistance

Our School community is committed to helping families effectively meet the cost of the School education to the extent that the School’s resources permit. Families who demonstrate that their financial resources are insufficient to pay the full cost of tuition are eligible to apply for financial assistance. Additional information is available on the School’s website.

Tuition and Fees

The Business Office oversees the School’s tuition and fees and is located on the second floor of Kibler House, 66 S. Columbia Avenue.

Parents and/or guardians are jointly and separately responsible for their student’s full account, including tuition, After Hours Program fees, and other incidental expenses. Additionally, there will be a $40 fee for all returned checks.

The School must be notified, in writing, by May 1 if a student will not be returning to CSG the following school year in order for the family to avoid their financial obligation to pay the full year's tuition. After this date, this financial responsibility becomes binding.

Tuition includes lunch and the use of most athletic, art, laboratory, technology, and library equipment belonging to the School. Tuition increases yearly, as determined by the Board of Trustees. CSG does not charge a participation fee for athletics, although students may be expected to purchase personal athletic equipment, such as compression shorts and lacrosse sticks, or contribute toward unique travel costs, including spring training trips and summer sport camps.

CSG’s Business Office will bill additional expenses incurred during the year monthly, with immediate payment expected. Contact the Accounting Clerk at 614-252-0781, ext. 292 for any questions about billing. Costs not covered by tuition include:

● School supplies at beginning of year;

● Charges for additional supplies required in some courses;

● Athletic equipment and travel;

● School and gym uniforms’

● Advanced Placement Exam fees (for US students taking AP classes);

● ACT and SAT fees

● After Hours Program (PYC, LS, MS);

● School yearbook

● Dances, plays, etc., entrance fees;

● Commencement DVD, optional purchase;

● School trips;

● Beginning instrumental music (one-time fee); and instrument rental fees

● Optional spirit wear for co-curricular activities and athletics

Payments may be made via the Auto-Pay option through my backpack, the online payment center through my backpack, dropping your payment off directly to the CSG Business Office or mailing payment directly to the CSG Lockbox (Columbus School for Girls Business Office Department L-2018 Columbus, Ohio 43260-2018).

Please do not send correspondence to the lockbox; only payments and the top part of the statement or tuition deposit should be sent to the lockbox. The CSG Business Office does not accept cash payments, all payments made directly to the School must be in the form of a check or money order.

School accounts must be current before the first day of school in August, by the second day back after winter break, and at the end of the school year. If an account is not current, it may prevent the student from attending classes, taking examinations, receiving transcripts or grades, participating in school activities, and other consequences, as determined appropriate by the School. Students may also not be able to participate in non-required field trips if their tuition account is not current. Families with student accounts that are in arrears will receive a telephone call and/or notification in writing from a Business Office representative, requiring that the account immediately be made current. If you ever have any questions regarding a student’s account, please contact the Accounting Clerk at 614-252-0781, ext 292

This payment policy was created to maintain CSG’s financial integrity, and to ensure that CSG remains a strong and fiscally responsible educational institution.

Re-Enrollment

The Head of School reviews the academic and behavioral records of students at the end of each school year. A decision to re-enroll a student and to subsequently offer a re-enrollment contract to the parents is based upon a student’s academic record, effort, attitude, and behavior throughout the prior year, and upon the willingness of the parents to accept and exemplify their responsibility in the partnership of education. On occasion, re-enrollment contracts are held until later when the School decides that an appropriate decision about placement can be made, or are not extended at all, if the School determines that such a recommendation is in the best interest of the student and/or the School community. The Head of School makes the final decision as to whether a student will be invited to return for another year.

This difficult conclusion is only reached after careful consideration. While parents are obviously involved in this process, the School will make the ultimate decision, and will assist, if possible, in the process of locating an appropriate alternative school.

Divisional Handbooks

Program for Young Children (ages 3-Kindergarten)

Lower School (Forms I-V)

Middle School (Forms VI-VIII)

Upper School (Forms IX-XII)

Program for Young Children

Daily Life

Arrival & Dismissal

Students are welcomed into their classrooms between 8:00 and 8:30 a.m., and class begins promptly at 8:30 a.m. Parents must escort their daughter into the building and ensure that a teacher is aware that they have arrived or may drop their daughter off in front of Columbia House between 8:15 and 8:30 a.m. Please see the Traffic and Parking Safety policy below more information about drop-off and pick-up procedures. For students who must arrive before 8:00 a m , before-school care is available beginning at 7:30 a m free of charge

Arrival

● Park vehicles in a legal parking place on the street (Columbia Ave. and Powell Ave. are the closest) or in the parking lot at any time of day. Hold the student’s hand, and walk to the building.

● The Pick-Up/Drop-Off option in the Columbia Ave. parking lot may be used at these times:

o 8:00 – 8:30 a.m., drop-off

o 12:20 – 12:30 p.m., pick-up for half-day students

o 3:00 – 3:15 p.m., pick-up for full-day students

● When using the pickup line, pull forward to the curb and a teacher or parent volunteer will assist students into the car.

PYC half-day students are dismissed from Columbia House at 12:20 p m PYC full-day students are dismissed from Columbia House at 3:00 p.m. Full-day students are accompanied by teachers to the bus, carline, or After Hours Program, as applicable. Please note: PYC students who are not picked up by 3:15 p.m. are escorted to the After Hours Program (charges may be incurred).

Dismissal

● The student’s name card should be on the dashboard on the passenger side. Families should notify the School if they will need additional cards for other drivers.

● Drivers should remain seated in their car. A teacher will bring students to the passenger side of the car when it reaches the curb.

● A teacher will assist your child into the car (car seats must be on the passenger side).

● The driver should then safely buckled in the student, proceed out of the parking lot.

Discipline Guidelines

CSG believes strongly that the purpose of discipline is to teach and not merely to punish As such, we imbue all discipline with instruction both to address specific concerns and to help guide students as they continue their journey through our school community. Our students learn that, as individuals, they have a role to play and an obligation to our larger community, that one is accountable for one ’ s words and actions, and that with privilege and autonomy comes responsibility. Balancing the needs of the individual with the interests of the group is central to all of our conversations around these issues.

Consequences of misconduct (and/or attempting misconduct) applicable to all students are detailed below These examples are intended to provide students and their families with a general understanding of the School’s disciplinary approach; however, the School will respond to each situation with a response that the School determines is appropriate. The Head of School has sole and absolute discretion with respect to determining disciplinary consequences for students. Families express a commitment to these policies by enrolling a student at the School.

Along with this commitment is the firm understanding by families that they accept and support any disciplinary action taken by the School. It is not for any student or family to determine what is appropriate disciplinary action.

In the event that a student in the PYC or Lower School chooses to behave in a way that infringes on the rights of others, endangers themselves or others, misuses materials or equipment, or otherwise is considered inappropriate or a violation of the School’s rules (as determined by the School), they will be redirected or leave the group activity for a moment. Should the student leave the group, she will be given time to rethink her options and make a plan to rejoin the group. Should a pattern of behavior develop, parents will be notified to partner with faculty and Division Director to support the student. Additional consequences might occur including loss of privileges and in severe cases possible suspension or termination of enrollment.

If a specific incident of misconduct is reported by a student or parent to the faculty or Division Director, there is a clear process that goes into effect, which includes: individual student interviews with the students involved conducted by the Division Director, counselor, or teacher; teacher interviews conducted by the Division Director to gain more information and context to the situation, and meeting with the teaching team to determine next action steps. Parents of students who were involved will be communicated with following the student interviews. Communication with parents is specific to their child and will not include discussion about other

Traffic and Parking Safety

For safety, and in consideration of the School’s neighbors, please drive slowly on School grounds and in the surrounding neighborhood and refrain from using cell phones while driving on campus. Families are reminded that car line is a cell-phone-free zone and drivers are expected to keep their full attention to driving safely.

The following procedures are in effect for morning arrival, half-day dismissal, and full-day dismissal. Any adult who drives a student should be informed of our procedures.

● When using the car line, students will be assisted into/from the vehicle by designated faculty and staff. Students must enter and exit the vehicle on the curbside. Car seats should be on the passenger side to facilitate this, and the driver should remain in the vehicle. School personnel are not permitted to release a student into a vehicle without an appropriate car seat.

● When walking a student into the building, park the vehicle The driver should not leave the vehicle running unattended and should not leave unsupervised children in the vehicle.

Dining Services

Students enjoy a family-style lunch. The PYC students have an adult at each table to help with the lunchtime routine and to serve fruits, vegetables and other healthy choices. When the meal is finished, students clear their own places and then have outdoor play, weather permitting. Half-day students are dismissed at 12:20 p.m. following lunch. PYC students rotate lunch tables regularly throughout the year, thus allowing their lunch times to be an opportunity to meet other students in the PYC, as well as faculty members.

After Hours Program

An After Hours Program is available after school hours to accommodate the varied schedules of CSG families.

Care is available from 3:00 - 6:00 p.m. every day for students in our Full Day 3/4, 4/5, and 5/6 Programs at a cost of $20 per day. Families have the option of sending their child to after hours every day or as often as needed. In the event of an emergency or unanticipated delay, a student will automatically be sent to after hours and the family’s account will be billed the daily charge.

Pick up between 3:00 - 6:00 p.m., is in the PYC building (Columbia House).

Lower School

Academic Program Curriculum

Within the homeroom classroom, each student will have instruction in math, language arts (which includes: reading, writing, and word study), and social studies. Additional courses for all Lower School students include: Art, Computer Science, Counselor, Library, Music, Physical Education, and Science. Students in Forms III-V will take a semester each of Mandarin and Spanish Students will begin a strings instrument in Form III and have the opportunity to remain with that instrument in Forms IV-V or try a band instrument. In the spring of Form V, students will choose which Foreign Language and music ensemble they would like to continue with in Middle School.

Class Placement

In arranging class placement each year, teachers and administrators create class lists with careful consideration given to students’ academic and behavioral strengths. Previous years ’ teachers make recommendations with regard to students who work well together, as well as students who may work better when separated. The Division Director and other Lower School teachers who work closely with the students are a part of class placements. Other considerations for class lists include a balance in terms of diversity, new/returning students, and academic and behavioral strengths.

It is School policy that the faculty and administration will make all class placement decisions. In the spring, we seek parent feedback on academic and social considerations. Parents should not make teacher requests. While it might not be possible to honor every parent's suggestion, all class placement decisions will be made with interest, care, and concern.

Homework

The Lower School homework policy is based on research and prioritizes daily reading. Homework is not given on the weekends or during school breaks Lower School students can expect the following homework in each Form:

Form I: 3 nights of homework + reading every night

Form II: 10 minutes homework + 20 minutes reading every night

Form III: 15 minutes homework + 20 minutes reading every night + 10 minutes of instrument practice Form IV: 20 minutes homework + 30 minutes reading every night + 10 minutes of instrument practice Form V: 20-30 minutes homework + 30 minutes reading every night + 10 minutes of instrument practice

Academic Reporting Progress Reports

Families receive two progress reports during the course of the year. The first report is mailed mid-January and the second report is mailed mid-June. These reports provide narrative information from the teachers, as well as updates on standards indicators

Additionally, families will receive updated academic information at the October and February Parent/Teacher Conference.

Consequences of Academic Dishonesty

In cases where academic dishonesty is clear, the teachers and the Division Director will be in conversation with the student. If the behavior continues, the consequences will include loss of privileges.

Daily Life

Arrival & Dismissal

Arrival spans from 8:00-8:10 a.m. with class beginning promptly at 8:15 a.m. We encourage families to have their daughter arrive as close to 8:00 a.m. as possible to get unpacked and complete any morning work assigned Early arrivals (between 7:30 and 8:00 a m ) should enter the Main Entrance and go to the Lower School Innovation Lab for supervised morning care until school begins. There is no charge for this care.

Lower School students are dismissed at 3:20 p.m. and accompanied to the bus by a teacher, or met by a parent or caregiver in the carline in the Drexel Avenue parking lot Students involved in the Lower School After Hours Program should proceed directly to the Lower School Library. Please note: If a Lower School student is not picked up by 3:40 p.m., or misses the bus, they are escorted to the After Hours Program (charges may be incurred).

Absences & Make-Up Assignments

If a student is absent on the day of a test, in-class writing assignment, or presentation, the student should plan to make up the work on the day she returns to school.

Lower School families can arrange for homework assignments for their child if they have a prolonged absence.

Response and Consequences for High Absenteeism

Every day matters at CSG. The heart of a CSG education is in the classroom and on-campus interactions that enable students to learn and grow. Therefore, students and parents/guardians are expected to give school attendance the highest priority. Chronic high absenteeism may imperil a student’s ability to remain enrolled in the School or to receive a re-enrollment contract

If a student misses more than 3 consecutive days of school for a non-emergency absence, it is not the responsibility of Lower School teachers to gather and send all work missed prior to the absence. Additionally, upon return, it might be recommended for the family to get tutoring support for their child to make up any missed material.

Traffic, Transportation & Safety

For safety, and in consideration of the School’s neighbors, please drive slowly on School grounds and in the surrounding neighborhood and refrain from using cell phones while driving on campus. Families are reminded that car line is a cell-phone-free zone and drivers are expected to keep their full attention to driving safely.

Arrival

● In the morning, students should be dropped off at the Drexel Circle. Students should gather their things as the vehicle pulls in so that they do not delay others Parents should remain seated in the car.

● Drive up as far as possible in Drexel Circle to avoid back-ups. Drop-off is not the time for an extended conversation as it delays the process. Drivers should not leave their cars in Drexel

Circle or in the carpool lane. Instead, please pull into a parking spot on Drexel Avenue or in the lot if the driver needs to come into the building.

● When walking a student into the building, park the vehicle. Do not leave a vehicle running unattended, and do not leave unsupervised children in the vehicle.

Dismissal

● The car queue begins in Drexel Circle and goes into the Drexel parking lot beginning at 3:10 p.m. Do not block any crosswalk or intersection, especially the crosswalks at Broad and Drexel. Bexley police have been known to give tickets.

● If cars are backed up from Drexel onto Broad, go around the block. Do not hold up traffic on Broad Street by stopping in the right lane.

● When heading north on Drexel, do not make a left turn into the Drexel parking lot or into the Drexel car line, nor when heading west on Broad. Drive around the block and join the north-to south flow.

● Drivers should not leave their cars in the line at any time to go into the School. If they need to enter the building, they should park in a marked parking space

● Do not make a left turn from the School parking lot onto Drexel. There is a sign to remind drivers. We need to keep all traffic moving north to south. Please drive around the block and then head north.

● Students are not permitted to run between cars to get into a vehicle on Drexel Avenue.

● Always cross the street at the corner of Drexel and Powell, where a police officer is stationed, or at the traffic light at the intersection of Drexel and Broad. Please do not jaywalk.

● Students will be accompanied by a teacher to the Main Entrance where they are escorted to their cars. Students may not enter cars while the vehicle is on Drexel Circle.

Dining Services

Students rotate tables throughout the year, providing an opportunity to connect with other students in the Lower School. Parents may join their daughter for lunch on the day of the birthday celebration. Faculty and students make announcements at the end of lunch. Before leaving the dining room students clear their own plates.

Discipline Guidelines

CSG believes strongly that the purpose of discipline is to teach and not merely to punish. As such, we imbue all discipline with instruction both to address specific concerns and to help guide students as they continue their journey through our school community Our students learn that, as individuals, they have a role to play and an obligation to our larger community, that one is accountable for one ’ s words and actions, and that with privilege and autonomy comes responsibility. Balancing the needs of the individual with the interests of the group is central to all of our conversations around these issues.

Consequences of misconduct (and/or attempting misconduct) applicable to all students are detailed below. These examples are intended to provide students and their families with a general understanding of the School’s disciplinary approach; however, the School will respond to each situation with a response that the School determines is appropriate The Head of School has sole and absolute discretion with respect to determining disciplinary consequences for students. Families express a commitment to these policies by enrolling a student at the School. Along with this commitment is the firm understanding by families that they accept and support any disciplinary action taken by the School. It is not for any student or family to determine what is appropriate disciplinary action

In the event that a student in the PYC or Lower School chooses to behave in a way that infringes on the rights of others, endangers themselves or others, misuses materials or equipment, or otherwise is considered inappropriate or a violation of the School’s rules (as determined by the School), they will be redirected or leave the group activity for a moment. Should the student leave the group, she will be given time to rethink her options and make a plan to rejoin the group. Should a pattern of behavior develop, parents will be notified to partner with faculty and Division Director to support the student. Additional consequences might occur including loss of privileges and in severe cases possible suspension or termination of enrollment.

If a specific incident of misconduct is reported by a student or parent to the faculty or Division Director, there is a clear process that goes into effect, which includes: individual student interviews with the students involved conducted by the Division Director, counselor, or teacher; teacher interviews conducted by the Division Director to gain more information and context to the situation, and meeting with the teaching team to determine next action steps Parents of students who were involved will be communicated with following the student interviews. Communication with parents is specific to their child and will not include discussion about other student goals and consequences.

After Hours Program

The After Hours Program offers care for students in Forms I-V from 3:30 - 6:00 p.m. every day that school is in session. The program, which provides a snack, costs $20 per day. Different club activities, outdoor play, and opportunity for homework completion are a part of the After Hours program Families can avail themselves of the After Hours Program every day, or specific, chosen days of the week.

Registration deadlines are strictly adhered to, as are pick-up times. This is based on a sign-out time sheet and billed by the CSG Business Office. Contact the Director of After Hours Program, at ext 109, or the Director of Lower School, at ext 110, for more information The direct telephone line to the After Hours Program is 614-252-0781, ext. 109. Care is available at the last minute in the event that a student cannot be picked up at the regular dismissal time. Parents will be billed for this service through the CSG Business Office.

Cell Phones and Electronic Devices

Unrestricted student use of cellphones during the day prevents students from focusing on the academic and community life of CSG. As a school, we want students to be present, giving their full attention and energy to teachers and classmates rather than to outside friends and social activities In addition, the ability to deal with personal upsets and disappointments in academics and friendships at school is an important step in developing the independence that will be required of students in college and beyond. For this reason, it is beneficial for students to wait until they get home to discuss the school day with their families. Parents may leave messages in the division offices, and students may use office phones to contact parents when necessary. CSG accepts no responsibility for lost or stolen cell phones, headphones or other electronics.

We recommend that cell phones be left at home. However, if your student needs one for communication, we ask that they follow the following guidelines:

● All cell phones and electronics, including smart watches, are to be turned off and stored in the locker during school hours.

● Any phone or electronic device that is out of a locker during the school day may be confiscated by the teacher, taken to the Division Office for pick up at the end of the day.

● After the second offense, the parents/guardians will be notified. Repeat or egregious offenses will result in other consequences, as determined appropriate by the School.

Middle School

Academic Program

Curriculum

Students are enrolled in the following core year long academic classes: mathematics, science, history, and English. In addition, students opt to take either Mandarin or Spanish as they enter Middle School, and it is the expectation that the student will continue with that language throughout the duration of Middle School. All students participate in a music ensemble and may choose from band, choir, or strings, with the expectation that the student will remain in that ensemble for the entire school year

Students take PE and Art in alternating quarters throughout all three years of Middle Schoool. Form VI and VII students have drama, computer science, and health as trimester classes. Form VIII students have drama, computer science, health, and a Latin exploratory course as quarter classes

Class Placement

In arranging class and advisory placements each year, teachers and administrators carefully consider students’ academic and behavioral strengths and challenges Previous years ’ teachers make recommendations with regard to students who work well together, as well as students who may work better when separated. We strive to create advisory and class lists that are balanced in terms of diversity, new/returning students, and academic and behavioral strengths and challenges. Class placement in mathematics is based on standardized test scores, mastery and grades in the previous course, and the teachers’ recommendations

It is School policy that the faculty and administration will make all class and advisory placement decisions and that we will not be able to accept parents’ requests for class placement. All class placement decisions will be made with interest, care, and concern.

Homework

Students can expect approximately 20-30 minutes of homework per class period, depending on the level of the class, the efficiency of the student’s study habits, and the type of assignment. Projects, longer papers, assessment preparation, and the reading of novels will take more time than a smaller homework assignment, and students will need to parcel out the work over a longer time period. Students are encouraged to use their Flex periods wisely to minimize the amount of work that must be done in the evenings.

In general, homework is not assigned over Thanksgiving, Winter, or Spring Breaks. It is important for students to have down time and to relax with their families. All English classes have summer reading assignments, and mathematics and world language courses may require some course review over the summer. Students are also encouraged to continue practicing their instruments

Make-Up Work and Missed Assignments

If a student is absent, it is their responsibility to secure assignments from each teacher via email or in person and to arrange for homework, make-up tests, and/or quizzes upon their return and before the next class period

Academic Reporting and Grading Systems

Middle School awards grades representing the accumulated work and assessments for each of two semesters Recognizing that frequent feedback is important for students,

grades and feedback are regularly available to students in Veracross. In addition, advisor letters, teacher comments, and/or student led conferences will accompany the grade at reports at various times during the school year. Some classes may be assessed using standards based grading, and a detailed summary of the student’s progress will be provided at the end of the school year

Academic Dishonesty

Middle School students participate in an Honor Code advisory lesson and sign the Honor Code at an assembly at the beginning of the year. Plagiarism and academic misconduct is explained in depth. The typical consequence for a first offense is a conversation about the incident with the possibility of a grade reduction Repeated academic dishonesty can result in grade reductions, loss of privileges, restorative essays, letters of apology, detention, suspension or expulsion.

At this time, the use of ChatGPT and other AI by students on assignments and assessments is not allowed without the express permission of the class instructor. Divisions, Departments, and individual faculty members may determine and communicate how it might be integrated into specific projects, but use outside of those express instructions would be considered a violation of our school's Honor Code.

Academics and Extracurricular Participation

Additionally, Middle School students must be in good academic standing, typically defined as no grade below a C, in all classes in order to participate in athletics and other extracurricular activities. If this is not achieved, the student may be required to miss practices and/or games until their academic status improves.

Advisory Program

In Middle School, advisors are the first point of contact for the advisee and family regarding most academic and extracurricular, social, and general school issues. Students are assigned to single-form advisory each year.

Advisors serve as a student’s in-school advocate for all things. They provide students with academic support, guidance in executive functioning skills, and grade check-ins. Advisory also provides a place and context for students’ holistic well-being, learning, and growth beyond academics and enables the creation of intentional communities beyond the classroom. Advisory groups will typically meet two to three times a rotation and participate in additional group activities throughout the year. Through our advisory program, the Middle School ensures that every student and every family has personalized attention and care at CSG.

Daily Life

Arrival & Dismissal

All Middle School students are expected to be in class, ready to begin the academic day, at 8:30 a m We recommend that students arrive by 8:15 a m to allow ample time to gather materials and arrive to class on time. Students who arrive between 7:30 a.m. and 8:15 a.m. are expected to remain in the Before Hours areas (the Drexel lobby from 7:30-7:45 a.m.and the Beaton Library from 7:45-8:15 a.m.). Students who arrive after 8:30 a.m. should sign into the Middle School Office. In order to participate in extracurricular activities, students should be on campus by 10:00 a.m.

Arrival

● Use the Drexel Avenue Entrance for morning drop-off.

● Students should gather their things as the vehicle pulls in, so that they do not delay others.

● Parents should remain in the car.

● Students should exit only on the sidewalk side of the vehicle.

● When walking a student into the building, please park the vehicle. Do not leave your vehicle unattended, and do not leave unsupervised students in the vehicle.

All Middle School students are dismissed at 3:30 p.m. They are to either walk or bike home or proceed to the buses or cars designated to drive them home All Middle School students are expected to leave promptly following dismissal, unless participating in extracurricular activities or signing into the After Hours Program.

Dismissal

● The Columbia Avenue Entrance should be used for pick up.

● Students riding the bus should exit from the Drexel Entrance.

After Hours Program

The After Hours Program (AHP) is a service provided by CSG at no charge for Middle School students on a drop-in basis. We provide students with a comfortable environment from 3:45 to 6:00 p.m. in Beaton Library. A supervisor is on duty until the last student leaves campus. Students in extracurriculars activities are supervised by the teacher/coach in charge of that activity, not by after-hours personnel. Students who remain on campus after dismissal and are not enrolled in an extracurricular program must sign in by 3:45 p.m. and may not leave once signed in unless signed out by a parent or guardian.

Traffic, Transportation & Safety

For safety, and in consideration of the School’s neighbors, please drive slowly on School grounds and in the surrounding neighborhood and refrain from using cell phones while driving on campus. Families are reminded that car line is a cell-phone-free zone and drivers are expected to keep their full attention to driving safely.

Consequences for Excessive Tardiness

If a student in Middle School is regularly tardy, the Form Level Deans and Division Director will meet with the family to resolve the concern. If attempts for resolution are unsuccessful, then tardiness may be treated as an unexcused absence and additional disciplinary action may be taken, as determined appropriate by the School.

Absences & Make-Up Assignments

If a student is absent on the day of a test, in-class writing assignment, or presentation, the student should plan to make up the work on the day she returns to school. Middle School students are expected to check Veracross for assignments. In addition, students may contact teachers directly via email to see if there is any material or information which may not have been included on the posted work in Veracross or to arrange for a time to meet to make up missed work.

Response and Consequences for High Absenteeism

Every day matters at CSG. The heart of a CSG education is in the classroom and on-campus interactions that enable students to learn and grow. Therefore, students and parents/guardians are expected to give school attendance the highest priority. Chronic high absenteeism may imperil a student’s ability to remain enrolled in the School or to receive re-enrollment contract.

Dining Services

Middle School students have assigned tables, and table assignments change every few weeks. Students are responsible for clearing their dishes, removing all trash from the table and the immediate floor area, and recycling and composting. The overall dining room clean-up is performed by students on a rotating basis under the supervision of teachers.

Discipline Guidelines

CSG believes strongly that the purpose of discipline is to teach and not merely to punish. As such, we imbue all discipline with instruction both to address specific concerns and to help guide students as they continue their journey through our school community. Our students learn that, as individuals, they have a role to play and an obligation to our larger community, that one is accountable for one ’ s words and actions, and that with privilege and autonomy comes responsibility. Balancing the needs of the individual with the interests of the group is central to all of our conversations around these issues

Consequences of misconduct (and/or attempting misconduct) applicable to all students are detailed below. These examples are intended to provide students and their families with a general understanding of the School’s disciplinary approach; however, the School will respond to each situation with a response that the School determines is appropriate. The Head of School has sole and absolute discretion with respect to determining disciplinary consequences for students. Families express a commitment to these policies by enrolling a student at the School. Along with this commitment is the firm understanding by families that they accept and support any disciplinary action taken by the School It is not for any student or family to determine what is appropriate disciplinary action.

The division directors and deans oversee daily discipline. Consequences for failure to follow basic standards of behavior might include, but are not limited to, the following: loss of freedom (recess, break, etc.), loss of privileges, detention, parent/student meeting with faculty and/or administration, disciplinary letter placed in a student’s file, restorative work, reflection writing, letters of apology, disciplinary probation, in-school suspension, out-of-school suspension, dismissal, or any combination of these consequences at the discretion of the Form-Level Dean, the Director of Middle School, or the Head of School

Minor infractions include, but are not limited to, the following:

● Tardiness to school or to class

● Failure to follow the uniform guidelines or wear student ID

● Use of profanity or other inappropriate language

● Inappropriate use of cell phones, ipods, ipads, laptops, wearable technology (watches, etc), or other electronic devices

● Consumption of food or drink (other than water) any place other than the dining rooms or in a classroom without teacher approval

● Improper dining room behavior, including failure to perform dining room cleanup duty

● Behavior that is disrespectful of the School or any of its members or guests.

● Inappropriate use or care of school property

Consequences for minor infractions might include, but are not limited to, the following: loss of freedom (recess, break, etc.), loss of privileges, detention, parent/student meeting with faculty and/or administration, disciplinary letter placed in a student’s file, restorative work, reflection writing, letters of apology.

Major infractions include, but are not limited to the following:

● Failure to follow each teacher’s classroom rules

● Unsafe behaviors

● Leaving campus without securing proper permissions, including trips to students’ cars

● Unexcused absence from class or from school

● Repeated minor infractions

● Failure to follow an adult’s reasonable request

● Failure to sign in to or out of the After Hours Program

Consequences for major infractions might include, but are not limited to, the following: loss of freedom (recess, break, etc.), loss of privileges, detention, parent/student meeting with faculty and/or administration, disciplinary letter placed in a student’s file, restorative work, reflection writing, letters of apology, disciplinary probation, or in-school suspension.

Severe infractions have more serious consequences and are dealt with by the division directors or the Head of School. Severe infractions include, but are not limited to, the following:

● Intimidation or harassment of any kind, including racial, sexual, religious, or ethnic slurs

● Possession of weapons of any kind, including laser pointers, fireworks, explosives, weapons, or other dangerous materials

● Illegal behavior

● Violations of the Alcohol, Tobacco, and Other Drugs (ATOD) Policy

● Violations of the Honor Code

● Threats or use of physical violence or harm, either written or verbal, including any made using electronic media, or other egregious behaviors, such as fighting or vandalism

● Repeated targeting of or aggressive behavior toward an individual student by another student or group of students

● Bullying, harassment, discrimination, hazing, and other types of interpersonal misconduct

● Improper sexual conduct

● Willful destruction of property

● Stealing

● Dishonesty

● Repeated behavior that impedes other students’ learning

● Refusal to cooperate with an ongoing investigation by the School

Consequences of major infractions and severe infractions may include, but are not limited to, suspension and expulsion. Students who receive a suspension from School for any period of time are considered unexcused for the days they miss. However, they may be allowed to make up

some portion of the work missed, at their individual teachers’ discretion. It is the student’s responsibility to discuss the particular circumstances with the student’s teachers. The School recommends that any student serving an at-home suspension be given a particular task, possibly community service-related, to be performed while out of school. Students who are expelled from school will be prohibited from being on School grounds and will not receive academic credit for the time after which they are dismissed.

Cell Phones and Electronic Devices

Unrestricted student use of cellphones during the day prevents students from focusing on the academic and community life of CSG. As a school, we want students to be present, giving their full attention and energy to teachers and classmates rather than to outside friends and social activities. In addition, the ability to deal with personal upsets and disappointments in academics and friendships at school is an important step in developing the independence that will be required of students in college and beyond For this reason, it is beneficial for students to wait until they get home to discuss the school day with their families. Parents may leave messages in the division offices, and students may use office phones to contact parents when necessary. CSG accepts no responsibility for lost or stolen cell phones or other electronics.

We recommend that cell phones be left at home. However, if your student needs one for communication, we ask that they follow the following guidelines:

● All cell phones and electronics, including smart watches, are to be turned off and stored in the locker during school hours.

● Any phone or electronic device that is out of a locker during the school day may be confiscated by the teacher, taken to the Division Office for pick up at the end of the day

● After the second offense, the parents/guardians will be notified Repeat or egregious offenses will result in other consequences, as determined appropriate by the School.

Upper School

Academic Program

Advanced Placement Courses

CSG offers many courses in the national Advanced Placement Program. AP classes are intensive and accelerated and require more preparation than other courses.

Students enrolled in an AP course are required to take the College Board AP examination for the course at the end of the year. Families will be billed the cost of each exam during the school year. The cost, set by College Board, is approximately $100. Exam fee reductions are available for students who qualify for financial aid.

Graduation Requirements

Twenty-four (24) credits are required for graduation, the breakdown of which is outlined below

English 4 credits At least 1 credit per year

Mathematics 4 credits At least 1 credit per year Required: Precalculus

History 3 credits Required: World History, US History or AP US History, and US Government & Politics or Civics or AP US Government & Politics

Science 3 credits Required: Biology, Chemistry, and Physics

World Languages 3 credits Three years in the same language, including the third level of that language

Fine Arts 1 5 credits Required total of 1 5 credits in any combination of classes in the Fine Arts department

Health & Physical Education* Varies Required: Health & Wellness IX, XI, and XII

Computer Science .5 credit Required: Introduction to Computer Science

Public Speaking Required Class of ‘27 and after: Senior Speech Required Class of ‘25, ‘26: Public Speaking class

Electives As required to meet total credits for graduation

Non-Credit Courses College Preparation XI and XII and May Program

Students are required to take a minimum of five full-credit, graded courses each semester

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Courses are designated as either graded or pass/fail. Graded courses receive the standard grade equivalents of A, B, C, D, and F. Pass/Fail courses are graded on a pass or fail basis and do not count toward the fulfillment of departmental graduation requirements except in the areas of Health and Physical Education.

Homework

Generally speaking, students can expect approximately 30 minutes of homework per class meeting for standard core academic courses and 45-60 minutes of homework per class meeting for honors and AP core academic courses. Students may collaborate with teachers and Advisors to “chunk” longer-term projects into manageable daily or weekly tasks.

Students are encouraged to share homework-related concerns or challenges directly with their classroom teachers and/or Advisor. Students are also encouraged to work on their homework during study halls, and students and families are encouraged to consider the student’s holistic wellbeing when scheduling courses and extracurricular pursuits each year.

Homework is not assigned over winter and spring breaks. AP courses may have some requirements, especially over spring break, but students can opt to do this work before or after break if they choose. Students in the arts are encouraged to continue practicing their instruments over break as time allows Students are exempt from homework the night before high-stakes, standardized tests, including PSAT, SAT, and ACT.

Make-Up Work and Missed Assignments: Students are responsible for making up whatever course content or assignments they miss if they are absent. In the event of an extended absence from school, students are encouraged to consult with teachers and their Advisor to create a makeup plan. Unexcused absences may negatively impact students’ grades, at the discretion of the teacher and Division Director.

Assessments/Test/Examinations

Students are not expected to have more than two major assessments in one day. Major assessments are defined as graded work, including exams, essays, projects, and presentations. If a student has more than two major assessments, they may ask a teacher to reschedule one of the assessments Students must communicate (in person or by email) their rescheduling request at least 24 hours before the scheduled assessment. Communication and compromise guide our assessment policy.

Grading System and Progress Reports

The academic year consists of two semesters. In full-credit, year-long courses, the Upper School awards grades for each of two semesters that are averaged together for a final course grade. To pass a course, a student must have a final course average of D or above. Each semester grade represents the accumulated work and assessments for that specific semester Some courses may include a semester and final exam. Exams comprise 20% of the semester grade.

Grades and teacher feedback are regularly available to students in Veracross and during informal meetings with teachers. In addition, teacher-written narrative comments and

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advisor-led conferences provide students and families feedback on students’ performance and growth throughout the school year.

Cum Laude Society

Students who have been at CSG for all four years of Upper School and whose weighted percentage GPA is in the top 20% of the class are considered for induction into the Cum Laude Society.

Academic Standing and Review

The Upper School Division Director reviews students’ grades at the end of each semester At the end of the first semester, the Division Director may place a student on academic probation. This status is a formal expression of concern about the academic status of the student and their future at CSG. This probationary status will last for a semester, at which point the Division Director will either remove the student from probationary status (if the student has demonstrated academic improvement) or counsel the student and their family to look at educational opportunities other than CSG. When a student is placed on probationary status, it is always with the hope that the student, the parents, and the School can collaborate to support the student. Students may be placed on academic probation if they have two Ds or one F, or if they display a significant drop in one or a number of courses

Academic Dishonesty

US Honor Council

Instances of academic dishonesty, including cheating, plagiarism, and fabrication or falsification, are considered potential violations of the Honor Code. Parents are notified at the first instance of academic dishonesty. Honor Code violations vary in degree of seriousness and as such vary in consideration. Whether or not an Honor violation comes to the full Honor Council for consideration depends upon the seriousness of the allegation as well as other circumstances, including whether or not the student admits to the allegation, self-reports the violation, or the offense is a repeated violation. The Upper School Division Director, the Honor Council Advisor, and the Upper School Dean of Students will decide whether the case will be heard before the full Council. The Form Level Deans and the student’s academic advisor should be kept involved and informed through the entire process regardless of whether or not a formal hearing will occur. Strict confidentiality is maintained both in school as well as outside of school by members of the Honor Council and all parties involved in the hearing.

Potential consequences for Honor Code violations include but are not limited to academic penalties (usually based upon teacher recommendation and/or departmental policy), Honor Warning, Honor Probation, restorative essays and letter of apology, suspension, or expulsion. Consequences are finalized by the Upper School Division Director and may be reported to colleges.

At this time, the use of ChatGPT and other AI by students on assignments and assessments is not allowed without the express permission of the class instructor. Divisions, Departments, and individual faculty members may determine and communicate how it might be integrated into specific projects, but use outside of those express instructions would be considered a violation of our school's Honor Code.

Advisory Program Advisors

In Upper School, advisors are the first point of contact for the advisee and family regarding most academic and extracurricular, social, and general school issues. Students are assigned to single-form advisory in Form IX and remain with that advisor and advisory group for the entirety of their time in Upper School.

Advisors serve as a student’s in-school advocate for all things. They provide students with academic support, including course scheduling / planning; guidance in executive functioning skills; and grade check-ins Advisory also provides a place and context for students’ holistic well-being, learning, and growth beyond academics and enables the creation of intentional communities beyond the classroom. Advisory groups will typically meet twice during a rotation and participate in additional group activities throughout the year. Through our advisory program, the Upper School ensures that every student and every family has personalized attention and care at CSG

College Counseling

The College Counseling Program is designed to educate students and families about college admission, to guide students through a process of self discovery, to support students and families throughout the process, and to find the best college match for each student. Our mission is supported by a variety of programs such as essay writing workshops, financial aid workshops, college night programs with experienced admission professionals, and panels with previous graduates The College Office also regularly hosts admissions counselors each year who visit our campus to recruit CSG students.

The college preparation program has touchpoints for students and families beginning in Form IX through advisory and class meetings as well as information nights for families. The individualized College Counseling Program officially begins in January of the junior year with one-on-one counseling sessions and a variety of informational programs. The College Office personnel work intensively with each student to build an appropriate college list and to complete strong and effective college applications and essays while also writing letters of recommendation and advocating for students at the colleges to which they apply Personal advising is supported by an online platform for search, planning, and communication. The online tools facilitate the partnership between the student and the college counselor, and provide a central hub for deadlines, materials, and communications related to the college process.

College Visits

We encourage families to make use of the senior work days in the fall and breaks in the school calendar to visit campuses in order to minimize missing school. If a student will miss school to visit a college, she must get a college visit form from the Upper School office and return it to the administrative assistant or Upper School Director with all required signatures

Daily Life

Arrival & Dismissal

Please use the Drexel Avenue Entrance for morning drop-off The main entrance opens for students at 7:30. Students can wait in the lobby area until 7:45, when US students will be dismissed to common areas or US classrooms.

Students who arrive after 8:30 a.m. must sign into the Upper School Office. In order to participate in extracurricular activities, students must be on campus by 10:00 a m

All Upper School students are dismissed at 3:30 p.m. They are to either walk or bike home or proceed to the buses or cars designated to drive them home. All Upper School students are expected to leave promptly following dismissal, unless participating in pre-planned activities or athletics.

Absences & Make-Up Assignments

If a student is absent on the day of a test, in-class writing assignment, or presentation, the student should plan to make up the work on the day she returns to school

Upper School students are encouraged to check Canvas for assignments. Additionally, students may contact teachers directly via email to see if there is any additional material or information they can have emailed to them, which may not have been included on the posted homework.

Traffic, Transportation & Safety

Upper School

Arrival

● Use the Drexel Avenue Entrance for morning drop-off Please ask student to gather their things as the vehicle pulls in, so that they do not delay others. Parents should remain in the car, and students should exit only on the sidewalk side of the vehicle.

● When walking a student into the building, please park the vehicle. Do not leave your vehicle unattended, and do not leave unsupervised students in the vehicle.

Dismissal

● The Drexel Avenue entrance should be used for pick up

● Students riding the bus should exit from the Drexel Entrance.

Student Drivers

Students with a valid driver’s license who drive to school must use on-street parking; faculty/staff parking lots are for faculty/staff vehicles only. On-street parking for students, faculty, and staff is on a “first-come/first-parked” basis There is no reserved on-street parking

A speed limit of 5 mph in our driveways and parking lots must be strictly observed. Students

disregarding the traffic regulations will lose the privilege of driving on campus, and parents will be notified.

Students may not go to their cars during the school day without the Dean of Students’ permission

Driving Privileges

Driving on campus is a privilege, not a right. Only juniors and seniors with permits may drive to school

Students must complete a driving permission form each year and receive a parking permit. All permits will be issued by the Security Department after the driving permission form is completed.

Parking permits (provided by the school) must be placed on the rearview mirror located on the windshield. It should be clearly visible at all times. Upper School students are permitted to park close to school. Warning cards will be issued if anyone parks in an area that is prohibited. If a student receives a second offense for the same violation, Security will advise the Dean of Students' of the violation A subsequent third violation could result in loss of driving privilege on campus.

Senior Privileges & Permission to Leave Campus

Senior Commons

Students have access to the Senior Commons room as part of their senior privileges. Access to this room can be revoked for individual students or the entire senior class at any time at the discretion of faculty and administration. Early in the school year, the Form XII Dean will work with Student Council leadership to outline specific expectations for the upkeep and occupation of the Commons. It is expected that Form XII students will be responsible for keeping the Commons and its furnishings clean and that they will uphold all school rules and Honor Code standards while in that space. Students may not eat lunch in the Commons.

Discipline Guidelines

CSG believes strongly that the purpose of discipline is to teach and not merely to punish. As such, we imbue all discipline with instruction both to address specific concerns and to help guide students as they continue their journey through our school community Our students learn that, as individuals, they have a role to play and an obligation to our larger community, that one is accountable for one ’ s words and actions, and that with privilege and autonomy comes responsibility. Balancing the needs of the individual with the interests of the group is central to all of our conversations around these issues.

Consequences of misconduct (and/or attempting misconduct) applicable to all students are detailed below. These examples are intended to provide students and their families with a general understanding of the School’s disciplinary approach; however, the School will respond to each situation with a response that the School determines is appropriate The Head of School has sole and absolute discretion with respect to determining disciplinary consequences for students. Families express a commitment to these policies by enrolling a student at the School. Along with this commitment is the firm understanding by families that they accept and support

any disciplinary action taken by the School. It is not for any student or family to determine what is appropriate disciplinary action.

Upper School

The division directors and deans oversee discipline. Consequences for failure to follow basic standards of behavior might include, but are not limited to, the following: assigned study halls, detention, revocation of privileges, disciplinary letter placed in a student’s file, disciplinary probation, in-school suspension, out-of-school suspension, dismissal, or any combination of these consequences at the discretion of the Form-Level Dean, Upper School Dean of Students, the Directors of Middle and Upper School, or the Head of School.

Minor infractions include, but are not limited to, the following:

● Tardiness to school or to class

● Failure to follow the uniform guidelines

● Use of profanity

● Inappropriate use of cell phones, ipods, ipads, laptops, wearable technology, or other electronic devices

● Behavior that is disrespectful of the School or any of its members or guests.

Consequences for minor infractions could include the following disciplinary action: assigned study halls, revocation of privileges, detention, or similar consequences.

In Upper School, each Disciplinary Infraction will incur one point. These include: uniform violations; improper use of technology (including cell phones); parking infractions; and behavior infractions. An accumulation of points will be addressed through the following process:

1-2 points: Advisor warning email to student

3 points: Community Restoration Block on assigned Saturday from 9:00am-12:00pm

5 points: Meeting with Form Dean and Upper School Dean of Students and determination of action plan to follow

9+ Infractions: Meeting with Upper School Dean of Students and Division Director; outcomes of meeting could include a behavioral plan, restorative practices, community restoration hours, additional meetings between Division Director and parents/guardians.

12+ infractions: Meeting with Division Director and parents/guardians; possible outcomes include in-school suspension, out-of-school suspension, dismissal, or any combination of these consequences at the discretion of the Upper School Director, Upper School Dean of Students, or the Head of School.

Once notified, it is the responsibility of the student to attend and complete the prescribed Community Restoration block(s). Community Restoration Blocks may be held before, after, or during the school day and are assigned after the accumulation of 3 points; they may also be assigned at the discretion of the Dean of Students and Upper School director as part of subsequent action plans. Community Restoration takes precedence over other commitments such as athletics, theater or after-school activities. Students will receive an additional infraction for unexcused absences from the Community Restoration block(s).

Disciplinary Infractions are different from major offenses that are serious or egregious acts of misconduct and violations of the School’s Honor Code.

Major infractions include, but are not limited to the following:

● Improper dining room behavior, including failure to perform dining room cleanup duty

● Failure to follow each teacher’s classroom rules

● Unsafe behaviors

● Parking in the faculty or visitor parking spaces

● Leaving campus without securing proper permissions, including trips to students’ cars

● Unexcused absence from class or from school

● Repeated minor infractions

● Failure to follow an adult’s reasonable request

● Failure to sign in to or out of the After Hours Program

Severe infractions have more serious consequences and are dealt with by the division directors or the Head of School Severe infractions include, but are not limited to, the following:

● Intimidation or harassment of any kind, including racial, sexual, religious, or ethnic slurs

● Possession of weapons of any kind, including laser pointers, fireworks, explosives, weapons, or other dangerous materials

● Illegal behavior

● Violations of the Alcohol, Tobacco, and Other Drugs (ATOD) Policy

● Violations of the Honor Code

● Threats or use of physical violence or harm, either written or verbal, including any made using electronic media, or other egregious behaviors, such as fighting or vandalism

● Repeated targeting of or aggressive behavior toward an individual student by another student or group of students

● Bullying, harassment, discrimination, hazing, and other types of interpersonal misconduct

● Improper sexual conduct

● Reprehensible conduct tending to reflect serious discredit to the School

● Willful destruction of property

● Stealing

● Dishonesty

● Repeated behavior that impedes other students’ learning

● Refusal to cooperate with an ongoing investigation by the School

Consequences of major infractions and severe infractions may include, but are not limited to, suspension and expulsion. Students who receive a suspension from School for any period of time are considered unexcused for the days they miss. However, they may be allowed to make up some portion of the work missed, at their individual teachers’ discretion. It is the student’s responsibility to discuss the particular circumstances with the student’s teachers The School recommends that any student serving an at-home suspension be given a particular task, possibly community service-related, to be performed while out of school. Students who are expelled from school will be prohibited from being on School grounds and will not receive academic credit for the time after which they are dismissed.

Acceptable Use Policy

The School is fortunate to have excellent resources for communication and research. Students are expected to remember that any exchange of information within this community must be made in line with the School’s general standards of conduct. The use of technology is guided by values that include honesty, integrity, responsibility, ethical behavior, and mutual respect. Whether physically on campus or off campus, whether during the school day or at night, on vacation or at any other time while enrolled in the School, whether linked to the School’s

network from in school or from a remote location or not at all, or using their own personal computer or communication device on or off campus, students are expected to comply with this Acceptable Use Policy and any applicable policies and procedures as long as they are enrolled in the School, as set forth in this Handbook and as further described below.

The School has explicit guidelines for using computers and other electronic devices, both on and off campus, using the School’s network, and accessing the Internet, to which the School expects students and families to adhere. The examples below are just examples and are not an all-inclusive list of requirements and possibilities.

Students may:

● use technology for school work or class projects and assignments, at the teacher’s discretion;

● access the Internet with teacher permission to enrich learning related to school work; and

● use technology in ways directed by the teacher.

Students may not:

● post personal contact information about themselves or other people;

● access or attempt to access network resources not intended for them;

● share their passwords or other’s passwords with anyone, with the exception of parents/guardians and teachers;

● alter electronic communications to hide their identity or impersonate another person;

● communicate with or make plans to meet a stranger in person;

● use inappropriate language or images in email, web pages, videos, or social networking sites;

● be disrespectful by talking or posting derogatory material (images, video, etc.) via email, social networking sites, live chat, web page, or any other method;

● engage in cyber-bullying, harassment, or sexting, in violation of the School’s policies prohibiting bullying, harassment, hazing, and discrimination and related polices as stated in the Handbook;

● access or attempt to access inappropriate information on the Internet such as (but not restricted to) sites that bypass filtering, promote hate or violence, or sites with sexually explicit or graphic, pornographic, or obscene material;

● plagiarize printed or electronic information students must follow all copyright, trademark, patent, and other laws governing intellectual property;

● install or download software on to School computers from the Internet, home, or by any other means;

● create or use a mobile hotspot on the School campus;

● remove any School-owned computer equipment (including, but not limited to, network cables and keyboards) from the School without express permission;

● store personal files on the network, except in their own network user account any information that a student leaves on a School-owned device may be deleted at any time, with or without notice;

● use cell phones or other personal electronic communication devices during classroom time, without the express permission of the teacher;

● disclose confidential or proprietary information related to the School or recklessly disregard or distort the truth of the matters commented on;

● access, change, delete, read, or copy any file, program, or account that belongs to someone else without permission;

● use the network for illegal or commercial activities;

● vandalize, steal, or cause harm to the School’s equipment, network, or services (including, but not limited to, uploading or creating viruses, attempting to gain unauthorized access, changing hardware or software settings, or changing online materials without permission);

● deliberately disrupt or attempt to disrupt the software or hardware of the School network; or

● be “friends” with, or otherwise directly connect to via online networks and services, any School employee on any social networking site that is not used primarily for educational purposes If a student is contacted by a School employee via non-School channels for non-educational purposes, the student should immediately notify their Division Director.

Students should understand that:

● the use of inappropriate language, harassment, and disrespectful comments in email, texting or a chat room, or on a website or social networking site from either inside or outside the School, and whether during the school day, after hours, or during vacation time, as long as a student is enrolled in the School, is prohibited;

● there is no guarantee of privacy associated with their use of the School’s technology resources. Students should not expect that email, voicemail, or other information created or maintained on the School’s network, School-issued devices, or School-administered services (even those marked “personal” or “confidential”) will be private, confidential, or secure. The School has the right to access and monitor both student-owned and School-owned computers and communication devices connected to the School’s network. Each student consents to the School’s right to view and/or monitor the School’s network and all of its associated accounts; and

● they will be held accountable for unattended accounts, and for use of their computer or communication device, if such equipment is left unattended and/or used by another individual.

Parents/guardians should understand that:

● it is the responsibility of all parents/guardians to read this policy and discuss it with the student;

● teachers and administrators will strive to help students understand this policy at a level that is appropriate to their age and maturity; and

● if a student damages the hardware or software of any School-owned technology, the parent/guardian may be responsible for paying for the repair or replacement of that technology.

The School may:

● access, view, monitor, and track any information or communication stored on or transmitted over the School’s network, on or over equipment that has been used to access the School’s network, or School-issued devices, or School-administered accounts and services, and under certain circumstances, it may be required by law to allow third parties to do so In addition, others may inadvertently view messages or data as a result of routine systems maintenance, monitoring, or misdelivery; and

● restrict the material accessed and not permit computers to be used for anything other than educational purposes.

Security: Security on any computer network is a high priority, especially when the system involves many users. Students must notify a system administrator if they identify a security problem. Students should not demonstrate the problem to other users. Any user identified as a security risk or having a history of problems with other computer systems may be denied access

to the School’s network.

Reporting Violations: If a student suspects a violation of this policy, or if a student feels nervous or uncomfortable about another School community member’s use of technology, the student should immediately report the student’s suspicions, feelings, and observations to their Division Head.

Some violations may constitute criminal offenses as defined by local, state, and federal laws, and the School may initiate or assist in the prosecution of any such violations to the fullest extent of the law.

Social Media

The School understands the desire of students to use social networking websites, Internet bulletin boards, blogs, chat rooms, and other online resources or websites (e.g., TikTok, YouTube, Facebook, Twitter, Instagram, SnapChat, Pinterest) (collectively referred to as “Social Media”). Whether or not a student chooses to use Social Media is a decision the student should make in consultation with the student’s parents. However, to the extent that students, parents, or members of the School community represent the School to each other and to the wider community, participation in such Social Media should be done responsibly with a mind toward how both the forum where one chooses to participate and the content posted reflect on that person individually and on the School Moreover, issues concerning respect for the privacy of students, copyrights, trademarks, and confidentiality of sensitive information are all important to understand before participating in Social Media. With the foregoing in mind, the School encourages students and parents to create an atmosphere of trust and individual accountability when accessing Social Media and the School’s network. Students are expected to comply with the policies outlined in the School’s Acceptable Use Policy regardless of whether they are using School-provided equipment or their own personal devices.

Cell Phones and Electronic Devices

Unrestricted student use of cellphones during the day prevents students from focusing on the academic and community life of CSG. As a school, we want students to be present, giving their full attention and energy to teachers and classmates rather than to outside friends and social activities. In addition, the ability to deal with personal upsets and disappointments in academics and friendships at school is an important step in developing the independence that will be required of students in college and beyond. For this reason, it is beneficial for students to wait until they get home to discuss the school day with their families. Parents may leave messages in the division offices, and students may use office phones to contact parents when necessary. CSG accepts no responsibility for lost or stolen cell phones or other electronics.

Lower School

To ensure electronics are not a distraction to our Lower School students, students in Forms I-III should not bring a phone or iPad to school If Forms IV-V students choose to bring a cell phone and other electronic device they need to keep it in their backpacks for the entire course of the school day this includes carline, Morning Care, After Hours, break times (such as recess or transition times), etc. If students need to check at the end of the day to see how they are getting home, they may check their phone for parent messages, but will then be asked to put the phone away while waiting in the car line or in the bus line. If students are found to have their phone out

during the day, they will receive one warning. The second time it occurs, their phone may be taken to the Lower School Office and parents will be notified.

Form IV and V students may bring an e-reader to school to use during independent reading time, as long as the internet capability has been turned off

Electronic watches are permitted if they are for fitness tracking purposes only. Smart watches that allow for emails or texts to come through are not allowed.

Middle School

We recommend that cell phones be left at home. However, if your student needs one for communication, we ask that they follow the following guidelines:

● All cell phones and electronics, including smart watches, are to be turned off and stored in the locker during school hours

● Any phone or electronic device that is out of a locker during the school day may be confiscated by the teacher, taken to the Division Office for pick up at the end of the day.

● After the second offense, the parents/guardians will be notified. Repeat or egregious offenses will result in other consequences, as determine appropriate by the School.

Headphones or earbuds are only permitted in the library or in a classroom, with a teacher’s permission.

Upper School

Electronic communication has become an integral part of the way our society interacts, and technology offers an opportunity for students to grow, connect, and learn. The goal of our cell policy is to provide a framework for students to use technology for academic and practical purposes in a mindful, appropriate, and respectful manner.

In all circumstances, students must follow teacher, Advisor, or administrator directions regarding acceptable use of devices in order to facilitate learning. Use of technology must also adhere to the Honor Code.

As a guiding practice, cell phones are not allowed in the following locations

● Morning Meetings, Assemblies, Advisory

● The Dining Room during lunch time

● Classrooms unless directed by teacher

● Locker rooms, dressing rooms, or other locations where students are changing clothes

As a guiding practice, cell phones may be used during free periods as long as the use is not disruptive or distracting to others. Students who demonstrate an inability to follow guidelines and teacher directions may have their cell phone taken and held by the office or a teacher until the end of the school day, and may be required to leave their cell phone in their locker or at home during the school day.

Similarly, headphones or earbuds are only permitted in the library or in a classroom, with a teacher’s permission.

Other Guidelines

Students are not to take photos or videos of administrators, faculty, staff, or students without consent In addition, the School prohibits students, parents, and School community members from using cell phones or other electronic devices to record (video, audio, or otherwise) the School environment without express permission from the School. This policy generally does not apply to recordings at School performances and events.

VIII. ATHLETICS AND PHYSICAL EDUCATION

Eligibility

Ohio High School Athletic Association (OHSAA) requires a physical exam each year for any student in Forms VI-XII who wishes to participate in a sport. Completed physical forms must be returned to the athletic trainer or uploaded to Final Forms by the first day of practice. This form stays with the athletic department, not the School Nurse. A physician’s signature (with the date of the exam) and the signature of a parent are required prior to the first practice for any sport.

In addition, students must be in good academic and behavioral standing, as determined by the School, in order to participate in athletics.

Physical Education

Physical education is an integral part of the School’s curriculum and is designed to provide optimum growth and development for each student. Therefore, every student is expected to participate. A student who is ill or injured will be excused only if the student has a note from home, the School Nurse, or a doctor.

Students are responsible for having appropriate and necessary clothing and sneakers for each class; for Middle and Upper School students. All clothing should be labeled with the student’s name. Each student will be issued a lock and locker for which the student is responsible and encouraged to use

After-School and Interscholastic Sports

Lower School

The Unicorn Sports Program occurs after school or on the weekend and provides athletic opportunities to students in Forms I-V. All students are encouraged to choose sports experiences that will enhance their growth, development, and educational experience. Unicorn sports offered include basketball, diving, field hockey, golf, lacrosse, soccer, swimming, tennis, running, and volleyball. Each sport session is an additional payment, billed directly to the student’s account.

Middle School

Interscholastic sports offered to all Middle School students include basketball, cross country, field hockey, golf, lacrosse, soccer, swim and dive, tennis, track and field, and volleyball. A successful team experience in competitive athletics is the primary goal of the Middle School athletics program. As with all activities, there are established expectations for attendance, participation, and performance quality.

Additionally, Middle School students must be in good academic standing, typically defined as no grade below a C, in all classes in order to participate in athletics and other extracurricular activities If this is not achieved, the student may be required to miss practices and/or games until their academic status improves. Athletes involved in outside club/recreational sports usually elect to fully commit to their CSG team. This also includes other CSG co-curricular activities. Middle School teams vary in size. If necessary, team size may require a “tryout” period where performance minimums must be met in order to continue participation in that sport. Each season there will be at least one sport that will have no limitation on the number of participants who may join that team.

Upper School

Upper School teams compete interscholastically in ten sports: basketball, cross country, field hockey, golf, lacrosse, soccer, swim and dive, tennis, track and field, and volleyball Students and parents/guardians interested in learning more about athletics should contact the Athletic Department directly.

As with all activities, there are established expectations for attendance, participation, and performance quality. In order to participate in CSG’s athletic program, a student must be in good academic standing, as defined by the student’s teachers, Division Director, athletic department, and the Ohio High School Athletic Association.

OHSAA’s Code of Ethics

CSG welcomes spectators to our games and competitions. Players and fans are reminded that we are a member of the Ohio High School Athletic Association, Forms IX-XII, and must abide by the rules and regulations that are set forth by the Association to maintain high standards of conduct, competition, and relations with member schools. Upper School and Middle School athletes compete as friendly rivals with opposing teams. This is the theme of interscholastic athletics the idea of friendly competition. All spectators should reflect an attitude of good sportsmanship. Those who refuse to act in a sportsmanship-like manner may be asked to leave the competition area and other appropriate consequences, as determined by the School

Head Injury/Concussion Policy

A “concussion” is a complex disturbance in brain function, due to direct or indirect trauma to the head, related to neurometabolic dysfunction, rather than structural injury. Most individuals who experience a concussion can recover completely as long as they do not return to play or return to learn prematurely. The effects of repeated concussions can be cumulative, and after a concussion, there is a period in which the brain is particularly vulnerable to further injury. If the individual sustains a second concussion during this period, the risk of permanent brain injury increases significantly

As such, the guidelines outlined below should be followed to help ensure that student-athletes are identified, treated, and referred appropriately, receive appropriate follow-up care during the school day, and are recovered prior to returning to full activity.

Concussion Awareness

Concussions and other brain injuries can be serious and potentially life threatening. If not managed properly, research indicates that these injuries can also have serious consequences later in life.

A concussion occurs when there is a direct or indirect injury to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and, therefore, all suspected head injuries should be taken seriously. Coaches, parents, and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of the athlete’s condition or may be trying to hide the injury to stay in the game or practice.

Second-Impact Syndrome (SIS) results from an acute brain swelling that occurs when a second concussion is sustained before complete recovery from a previous concussion. Student-athletes who have mild symptoms or symptoms that have cleared are still at risk for developing brain swelling after a second impact to the head.

Signs and Symptoms

When a student-athlete sustains a concussion, one or more of the following symptoms may be observed in the athlete: loss of consciousness; appears dazed or stunned; moves clumsily; unsure of score, opponent, date, etc.; cannot recall events prior to incident; cannot recall events after incident; answers questions slowly; confused about what to do assignments, position, etc.; forgets an instruction; and/or shows mood, behavior, or personality changes.

A student-athlete may report one or more of the following symptoms: headache or “ pressure ” in head; double or fuzzy vision; dizziness; tinnitus (ringing in the ears); nausea; just doesn’t “feel right;” sensitivity to light and/or noise; feeling sluggish, foggy, or groggy; concentration/memory problems; and/or confusion.

The School recommends that a student-athlete receive prompt medical attention for the following concussion symptoms:

● Loss of consciousness;

● Vomiting;

● Confusion;

● Convulsions or seizures;

● One pupil is larger than the other;

● Difficulty recognizing people or places;

● Extreme drowsiness or cannot be awakened;

● Any weakness or numbness; and

● Headache worsens or does not go away after 24 hours.

Management Procedures

When a student-athlete shows any signs, symptoms, or behaviors consistent with a concussion, she is expected to be promptly removed from practice or competition and evaluated by the Athletic Trainer and/or her healthcare provider At away events, when there is no qualified medical professional available, the coaching staff will typically abide by, “When in doubt, sit them out,” as recommended by the Centers for Disease Control.

Post-Concussion – Return to Play

The student-athlete must meet all of the following criteria in order to progress to activity:

● Symptom-free at rest and with exertion (including mental exertion in school).

● Have written clearance from the appropriate health care provider.

● Once the above criteria are met, the student-athlete will be progressed back to full activity following a stepwise process that includes:

o Light aerobic exercise (stationary bike, swimming, etc. at <70% PMHR (predicted maximum heart rate)).

o Sport-specific training (running, throwing, catching, body weight exercises)

o Non-contact training drills; weight lifting (full non-contact practice).

o Full-contact practice (controlled contact drills).

o Game play (no activity restrictions).

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