Records Management Catalogue

RECORDS MANAGEMENT & STORAGE SOLUTIONS

ALL ENQUIRIES: P.O. Box 368 Sumner Park Qld 4074 Ph: 1800 777 508 Fax: (07) 3376 2001 Email: sales@compact.com.au Web Site: www.compact.com.au

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COLOUR CODED FILE INDEXING Alphabetical indexing for easy retrieval

Lateral Files

Drawer Files

AT-A-GLANCE COLOUR CODING MAKES IT FAST AND ACCURATE Numerical indexing for accurate organisation

and Labels ries o s acces sold ately separ

FILE FOLDERS STRONG DURABLE FILE FOLDERS FOR LONG TERM USE AND PROTECTION OF CONTENTS

Two Tab File Folder

Lateral Shelf File Folder

Premium Folder 326gsm (White) > Foolscap Size Ref Code: CLF-004-01M > > > >

Mylar Laminate Reinforced End Tab 40mm Expansion 100 per box

For use in Drawer (Vertical) or Shelf (Lateral)

Premium Folder 326gsm (White)

Economy Folder 244gsm (White) > A4 (Economy) Ref Code: A4-EF

> Foolscap (Economy) Ref Code: FSC-A4-EF

> Legal (Economy) Ref Code: LGL-FSC-A4-EF

Lateral Pocket File - 50mm

> White > 50mm Expansion > 70 per box (Also sold indiv.)

Sizes available > NZ Foolscap Size Ref Code: FNZ-P050W > Legal Size Ref Code: FLE-P060W

> Foolscap Size Ref Code: CDF-006-01M

> Top Tab for Drawer Filing > Side Tab for Lateral Filing

> Mylar Laminate > Reinforced Top and End Tabs > 40mm Expansion > 100 per box

Lateral Pocket File - 80mm

> White > 80mm Expansion > 50 per box (Also sold indiv.)

Sizes available > NZ Foolscap Size Ref Code: FNZ-P080W > Legal Size Ref Code: FLE-P080W

FILE LENGTHS: A4 = 330mm NZ F/CAP = 355mm F/CAP = 368mm LEGAL = 387mm

FILE FOLDERS VARIOUS SIZES & TYPES TO SUIT DIFFERENT FILING REQUIREMENTS

Lateral Wallet File with Flap

> Available with or without Velcro Locking Strip > 50mm Expansion > 50 per box (Also sold indiv.)

Sizes available > NZ Foolscap Size (White - with Velcro) Ref Code: FNZ-WA50V

> NZ Foolscap Size

(White - without Velcro)

Ref Code: FNZ-WA50NV > Legal Size (White - with Velcro) Ref Code: FLE-WA50V

> White > 850gsm Laminated Board > 50mm 2 Ring Mechanism > 12 per box (Also sold indiv.)

Lateral Concertina File

> Available in Brown or white > 100mm Expansion > 50 per box (Also sold indiv.)

Ref Code: FLE-WA50N

Sizes available > Foolscap Size Ref Code: FFC-DR850 > A4 Size Ref Code: FA4-DR850 > Legal Size Ref Code: FLE-DR850

Sizes available > Legal Size (Brown) Ref Code: FLE-CONB > Legal Size (White) Ref Code: FLE-CONW > NZ Foolscap (White) Ref Code: FNZ-CONW

> Legal Size

(White - without Velcro)

Lateral 2 Ring Mechanism File

Labels access and ories sold separ ately

Lateral Lever Arch Mechanism File

> White > 850gsm Laminated Board > Standard Lever Arch Mechanism > 12 per box (Also sold indiv.)

Sizes available > Foolscap Size Ref Code: FFC-LARC > NZ Foolscap Size Ref Code: FNZ-LARC > Legal Size Ref Code: FLE-LARC

These pages represent part of the Compact range of file folders.

Your Compact consultant will assist you with the selection of a folder to suit your filing requirements.

TABBED FILE DIVIDERS ORGANIZE DOCUMENTATION INTO APPROPRIATE SUBJECT HEADINGS FOR EASY RETRIEVAL AND REFERENCE

GENERAL BUSINESS FILES

TAB HEADERS INCLUDED IN THIS SET: Employee Details, Staff Training Records, Performance Appraisal, Incident Reports, Orientation Documentation, Employment Contracts, Current Practicing Certificate, Resumes Certificates References, Correspondence, Other.

OPTIONAL TAB HEADERS: (Sold separately in pkts 10) Police Check, Leave Details.

TAB HEADERS INCLUDED IN THIS SET: Annual Leave, Sick Leave, Long Service, All Other Leave, Superannuation.

TAB HEADERS INCLUDED IN THIS SET: Incident/Injury Report, Medical Assessment Records, W/Comp Claim/Correspondence, Medical Expenses, Injury Management Records, Rehabilitation Plan, Return to Work, Incident Review, Corrective Action, Other/Misc.

TAB HEADERS INCLUDED IN THIS SET: Contractor Particulars, Insurances, Health and Safety, Job Safety Analysis, Reported Incidents and Risks Detected, Other/Misc.

Unheaded Tab Dividers

TAB DIVIDERS WITHOUT HEADERS: Set of 5

Example of tab dividers held in place with Tube Clip Mechanism (sold separately)

TABBED FILE DIVIDERS IMPROVE YOUR FILING SYSTEM FOR YOUR BUSINESS WITH COLOUR CODING

INDUSTRY SPECIFIC FILES

TAB HEADERS INCLUDED IN THIS SET: Advance Health Directive, Admissions, Doctor’s Notes, Correspondence, Investigations, Care Plan, Progress Notes, Allied Health, Assessment, Incident Reports, Others, Drug Charts.

OPTIONAL TAB HEADERS:(Sold separately in pkts 10) Lifestyle.

TAB HEADERS INCLUDED IN THIS SET: Application for Accommodation, Correspondence from Dept. of Aged care, Enduring Power of Attorney, Residential Agreement, Pre-Admission Checklist, Other.

TAB HEADERS INCLUDED IN THIS SET: Authority, Advertising/Marketing, Lease Documents, Owners Correspondence In/Out, Tenants Correspondence In/Out, Condition Report, Maintenance, Body Corporate, Ex-Tenants, Others.

TAB HEADERS INCLUDED IN THIS SET: Authority, Advertising/Marketing, Correspondence In/Out, Sole Agency/Pre Paid Contracts, Buyers Registers, Offers, Body Corporate, Contract of Sale Legal Correspondence, Tenant Info, Others.

TAB HEADERS INCLUDED IN THIS SET: Enrolment, Contacts, Updates, Transfers, Fees/Financial, Results, Certificates, Achievements, Special Awards, Correspondence, Legal Issues, Health/Medical, Reports, Other, Detention/Infringements.

FILING SYSTEM ACCESSORIES FASTENERS Tube Clip - Premium Ref Code: FA-002-00 Pkt 100

Quickclip

Plastic lightweight paper fastener with: 1. Adhesive base with flexible thongs (tubes).

2. Compression plate.

3. ‘U’ piece.

Lightweight metal paper fastener with adhesive base and two plastic coated metal prongs that bend to secure documents.

Ref Code: FA-007-00 Pkt 50

Tube Clip - Economy Ref Code: CFC-BL Compact “Flexi Clip” Pkt 100

Plastic lightweight paper fastener with: 1. Adhesive base with flexible thongs (tubes).

2. Compression plate.

3. ‘U’ piece.

FILE RACKS (TOAST RACKS) Lateral File Support Size 750 wide 790 wide 900 wide 985 wide 1050 wide 1200 wide

Code BFR-750 BFR-790 BFR-900 BFR-985 BFR-1050 BFR-1200

ADHESIVE PLASTIC POCKETS SAP-1 Business Card Size Ref Code: SAP-1 Pkt 20

To securely hold cards up to business card size eg: medicare / DVA cards for aged care residents.

Drawer File Support Ref Code: DFSRI

Improve the efficiency of drawer filing by converting to colour coded files.

Remove all suspension file frames and pockets and replace with drawer support and top tab colour coded files.

‘FILE OUT’ GUIDES Out Guide Single Card Ref Code: OUT-GR Sold Individually.

Out Guide Folder

Indicates a file has been removed and by whom.

Indicates a file has been removed and by whom.

Ref Code: OUT-POCK Sold Individually.

Pocket holds filing media until the file is returned.

LABEL LAND SOFTWARE THE QUICK AND EASY WAY TO CREATE FILE IDENTIFICATION LABELS

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Testimonials Executives tell how Compact Business Systems helped to modernize their companies’ HR filing systems THIS HUMAN RESOURCES COORDINATOR IS VERY HAPPY TO HAVE A MORE USER-FRIENDLY SYSTEM FOR HER HR RECORDS...

Sharon Kroon, Human Resources Co-Ordinator at Scholle Industries – Adelaide says “Keeping proper records for so many employees has been a headache. It’s almost impossible to keep an assortment of documents neatly contained in the traditional manila folders – let alone get the information you want quickly and easily. And the folders themselves become very scruffy.”

“A timely call from Compact Business Systems solved our problem with a purpose-built Human Resource file folders complete with HR tabbed dividers all securely fastened with a tube clip. All we had to do was apply colour coded labels to the files and add our documents. To compliment this system I also ordered Compact’s Injury Management/Workcover files, and I thought - perfect!”

“I really like the way Compact’s folders are so strongly constructed and then coated with mylar so they will go the distance.”

“I’m really happy to have a system that’s more user friendly. I can go directly to what I want now, so there is a saving in time. There is no comparison between our old system and this one.”

“I’m also looking forward to the auditors’ reactions when they call next April.”

WE NEEDED A MORE PROFESSIONAL LOOKING AND SIMPLER HR AND PAYROLL RECORD SCHEME… Phil Turton, Human Resources Manager at ATCO Controls, Tullamarine needed to set up a HR record keeping system to streamline the existing cumbersome records for ATCO’s 600 staff into HR and Payroll sections for better management.

After consultation with a Compact representative, Phil purchased 600 files for each section and says.

“We had to go through and split up the information the old records

contained into broad categories, then using the Compact system, re-establish a more professional looking, simpler HR and Payroll scheme. Compact’s system is very convenient for trapping and sorting that information.”

“In terms of physically storing all the HR files, Compact Business System’s lateral filing system lends itself to our situation very well!”

“It allows us to find any file at a glance and to store more files than a conventional drawer filing cabinet would in the same area.”

EXECUTIVE TELLS HOW USING A COMPACT HR FILING SYSTEM ASSISTS HER FIRM TO COMPLY WITH INDUSTRY REGULATIONS…

A LATERAL FILING SYSTEM is the perfect complement for your Compact Business Systems files.

Why? They’re more accessible than a regular system (more than one person at a time can work on them), and their colour coding makes files easy to identify and retrieve. More importantly, misfiles are immediately obvious!

Rose Montague, Health, Safety and Environment Manager at Golden Bros. Group, Melbourne saw a Compact Human Resources filing system at another business and immediately saw that it would be beneficial at Golden Brothers in streamlining her own records.

“We didn’t really have a very good HR filing system at all,” Rose recalls. “It was mixed and varied and although we managed, it was labour intensive to maintain and update.”

“My role is in the regulatory side of things, to make sure that we comply with industry regulations.

Now we are using the Compact HR filing system in our Human Resources department, it is far easier to check that we do comply.”

“The special HR tabbed dividers contained in the system actually prompts people to enter information which has been very good for us. So that’s the biggest benefit from my point of view!”

“I’m not sure whether the system has saved us money, but if something goes wrong and we don’t have the right information, we could be liable. So it helps us to make sure that we are compliant with the regulations.”

How privacy, security and easy reference increase, once Compact’s special system is in your HR department: √ fåíÉääáÖÉåí=ÇÉëáÖå ë~îÉë=î~äì~ÄäÉ=íáãÉ=áå ÑáäáåÖ=~åÇ=êÉíêáÉîáåÖ áåÑçêã~íáçåI=ÄÉÅ~ìëÉ ~ää=éÉêëçååÉä=êÉÅçêÇë ~êÉ=ÄêçìÖÜí=íçÖÉíÜÉêK √ `çäçìêJÅçÇÉÇ=áåÇÉñáåÖ áÇÉåíáÑáÉë=ÑáäÉë=èìáÅâäó ~åÇ=É~ëáäóK

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MAKE THE BEST USE OF YOUR FLOOR SPACE YOU WILL FIT ALL THIS FILING Conventional 4-drawer Filing Cabinets

Plus roll out space

LOOK AT THE SPACE YOU’LL SAVE . . . AND EVERY FILE IS VISIBLE

You’ll be amazed! Tambour storage units occupy a fraction of the space of old-fashioned filing cabinets - you’ll save floor space of up to 75% - and space costs money!

Lateral based cabinets will revolutionise your office and release space you never realised you had!.

INFORMATION MANAGEMENT AND PAPER DOCUMENT FILING

More than 80 percent of the cost to maintain paper records is in the personnel time required to retrieve and replace documents in the filing system.

Colour Indexed Filing Systems can cut labour costs by as much as 30% for your organisation.

INTO THIS SPACE! THE COST OF RECORDS MANAGEMENT

No roll-out space required for the drawers

It seems logical then that most companies would carefully plan and implement a programme to manage their paper records as efficiently as possible.

In fact, the opposite is true.

A majority of businesses simply keep adding to whatever filing system currently exists with little regard to its efficiency or its ability to meet future needs. And to a large degree, they do not realise what their records management methods are truly costing the organisation.

Supplies 4% Space 5% Equipment 11% Labour 80% Alarming facts about records management.

Based on a 2000h x 1200w x 525d tambour door unit (6 levels of storage)

> Executives spend three hours per week looking for missing information. > Record keeping constitutes over 90 percent of the activity within offices. > One lost record will often delay, inconvenience, or require work to be redone by a dozen or more people. > 45 new sheets of paper are generated each day for every office worker in Australia. > The estimated cost of every misfiled record or “filing mistake” is over $100.00 (US figures). > The personnel cost to handle records averages over 20 times the cost of the records themselves.

FILE STORAGE SOLUTIONS TAMBOUR DOOR CABINET > Available in a wide range of sizes: Heights from 670 to 1980 Widths from 900 to 1200 > Lockable > Adjustable shelves > Colour range > Accessories Include: Roll out work shelf Roll out media drawer Roll out suspension file frame Extra shelves if required

EZIGLIDE EXTENDA > Mobile Shelving System > High Storage Capacity for a Smaller Area > Strong and durable, quality storage system > Endorsed by Good Environmental Choice Australia (GECA), Australian Made > Tracks do not require fixing to the floor > System can be easily relocated or extended

VERTICLE FILING CABINETS > Available in: 2 Drawer 3 Drawer 4 Drawer > AFRDI Approved > Anti-Tilt > Lockable > Ball Bearing Runners > Powder Coated in Various Colours

MODULINE SHELVING > Strong and Versatile Modular Shelving > Easily Adapts to Change and Expansion > Available in Various Sizes > Adjustable Shelves > Endorsed by Good Environmental Choice Australia (GECA) > Australian Made > Accessories Include: Roll Out Work Shelf Solid Dividers & Bin Fronts Wire Basket Drawers Parts Boxes Magnetic Label Holders

FILE STORAGE SOLUTIONS EZIGLIDE MOBILE SHELVING SYSTEMS > Manufactured in a Range of Sizes > Suitable for the Office or Archive Room > Single or Double Bay Width > Various Length and Number of Bays > Manual or Mechanical Assisted Operation > Base Mounted or Low Profile Options > Large Diameter Wheels for Ease of Movement > Tracks do not Require Fixing to the Floor > Easily Relocated or Extended > Endorsed by Good Environmental Choice Australia (GECA) > Australian Made > Patented Inbuilt Anti-Tilt Mechanism > Adjustable Shelves > Lockable if Required > Accessories Include: Roll Out Work Shelf Solid Dividers and Bin Fronts Wire Basket Drawers Parts Boxes Upright Rubber Strips Top Dust Covers

MANUAL OPERATION

MECHANICAL ASSISTED OPERATION

GENERAL STORAGE SOLUTIONS EZIGLIDE LONG SPAN MOBILE SHELVING SYSTEM > High Capacity Versatile Storage or Archiving System > Range of Standard sizes > Low Profile Track > Heavy Duty Runners for Ease of Use

> Optional Infill for Shelves: Timber, Steel, Wire > Garment Hanging Rails > Adjustable Beams at 50mm Increments > Tracks do not Require Fixing to the Floor > Easy to Relocate or Extend > Wide Shelves to Take Larger Items

LOCKERS > Various Sizes and Door Configurations Available.

STATIONERY/MULTI-PURPOSE CABINETS > Various Sizes and Colours Available

KEY MANAGEMENT SYSTEM > Small, medium and large key cabinets for secure key storage. > Strong all steel construction. > Baked enamel finish: Hammertone grey or beige. > Hooks are numbered for added security. Cannot identify key by name. Numbered key tags to match hook numbers.

ARCHIVING SOLUTIONS Incomparable space efficiency Interlocking Design Front Accessing Modular Scalable Relocatable Premium Board for Strength & Durability No Shelving Required Supplied Ready to Assemble External Dimensions: H 1735mm x W 930mm x D 420mm

1. Outer Container Box

4. Floor Sheet

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2. Inner Large File Box aÉëáÖåÉÇ=íç=~ÅÅçããçÇ~íÉ=íÜÉ=ÅçåíÉåíë=çÑ=Ñçìê=äÉîÉê ~êÅÜ=ÑçäÇÉêë=çê=Éèìáî~äÉåí=îçäìãÉ=^QL=ÑççäëÅ~é=ã~åáää~ ÑáäÉëK=`çåí~áåÉê=Äçñ=ÇÉëáÖåÉÇ=íç=~ÅÅçããçÇ~íÉ=O=ä~êÖÉ ÑáäÉ=ÄçñÉëK=pìééäáÉÇ=áå=é~Åâë=çÑ=OQK

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Compact Business Systems Pty. Ltd. Ph: 1800 777 508 Fax: (07) 3376 2001 Email: sales@compact.com.au www.compact.com.au