SCHOOL RESOURCE CATALOGUE
Practical solutions for schools and colleges to ... • improve safety and security.
• develop better communications between staff, students and parents.
• upgrade management of student and staff records.
• provide numerous options for office and other storage problems.
• fix that archive problem once and for all.
• visitor sign-in & fire register
• commercial chairs & seating
• student authority passes
• staff I.D. cards & accessories
Version 09/2013
• contractor sign-in & fire register • archiving
• filing systems
• storage solutions
• commercial furniture
• key security
• cash receipting systems
• injury registers
THE SOLUTIONS PEOPLE
Ref. 177657
VISITOR ACCESS CONTROL Intruder in your School Ground or Authorised Visitor?
Can you risk not providing a safe and secure enviroment for your students and staff? The Compact Visitor Sign-in and Fire Register System provides the first step in controlling visitors and highlighting the presence of unauthorised people on school premises. While many schools have seen the need to control visitors, there are certain elements of the process that can be improved. Compact’s “One-Write” method enables a school visitor to complete a visitor pass and visitor register simultaneously. Visitor Pass Contains: • Visitor name and who they are visiting. • Pre-printed school “Conditions of Entry”. • Provision for visitor signature as acceptance and understanding of entry conditions. • Emergency Evacuation Procedure. The Compact Visitor Sign-in and Fire Register System is currently in use in many schools throughout Australia.
Visitor Register Contains: • Copy of all visitor details recorded on the visitor pass. • Time in and time out. Visitor Privacy Privacy sheet protects visitor details collected at time of sign-in from sight of other visitors. Sign Out Procedure On return of the visitor pass to the office, visitor completes the “Time Out” section in the visitor register. Management knowledge of who is currently on the premises is therefore easily established if an emergency arises.
Compact will personalise your school pass with your logo and conditions of entry.
10.40
am
John Smith
A. White
Barkley Supplies
01/09/12
J. Smith
CONTRACTOR PERMIT & ACCESS CONTROL Control of contractors and their employees entering school premises is essential to the safety and security of students and staff. Contractor Permit The Compact Contractor Permit and Access Control System contains a checklist for: • Contractor identification. • Current safety induction. • Permits in order. • Building maintenance plan / hazzard registersighted. Identification Identifies contractor and their employees while on the premises. Occupational Health & Safety • Provides details of your conditions of entry. • Emergency evacuation procedure This tick box can be customised for requirements of your school. (Varies from state to state.)
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Contractor Register Automatically produces a register of all contractors on the premises. • Who they are and where they are from. • Contact number. • Keys or access cards issued. • Where they are working and what work is being carried out. Privacy Privacy sheets, protect all personal details collected from sight of other contractors signing in. Sign Out Procedure On return of permit to reception, contractor signs out and indicates. • Keys or access cards returned. • Worksite left in safe condition.
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3
4
MANAGING PEOPLE WHO ENTER YOUR WORKSITE (Other than your staff)
Electronic Sign-in System Control Visitor/Contractor Site Entry - Manage Contractor Regulatory Compliance Separate visitors and contractors and manage the different needs of these groups from the point of registration whether your reception area is attended or not. VisitorRego touch screen technology and intuitive software combine to guide visitors or contractors through the registration process by capturing their details accurately and ensuring health and safety requirements and other conditions of entry are acknowledged. • On arrival your visitors and contractors are greeted with a customized screen containing your corporate branding. One touch and the process begins: • An Email or SMS is sent to the appropriate staff member to advise them of their arrival. • A Visitor ID label with photo and barcode is automatically printed. • Scan the barcode for easy sign-out. • Visitor information retained for subsequent visits. • Visitors or groups can be pre-registered to eliminate bottlenecks • Emergency evacuation reports generated when required
• Free up reception staff for other duties
Contractor Management Manage potential risks being introduced by independent Contractors and their employees by creating projects and tasks that contain all safety requirements, permits and certificates. • System will automatically provide early warning of impending expiry of inductions, insurances, permits and certificates that have been pre-set into each task. • Contractor required to have specific task induction, permits and certificates in order before being allowed on site. Email or SMS sent to appropriate person if problem arises. • Keep track of keys and access cards issued and returned. • Refresh contractor knowledge of this site’s health and safety requirements upon each entry or conduct an optional health and safety quiz to test knowledge. • Track budgeted hours for job completion against actual hours taken. You work hard to provide a safe workplace for your staff. So it makes sense to ensure that potential risks from other people who come on your site to work, don’t compromise the safe environment you have created. Please give us a call to discuss our solutions.
www.compact.com.au
Ph: 1800 777 508
STUDENT AUTHORITY PASSES TIME
REASON
NAME
This Student has arrived late to school. Please admit him/her to class. T Yes T No Set a suitable detention:
ENT NM
SOU N
FE ENVIRO SA
->vi > `Ê- Õ ` -Ì>ÌiÊ -V
Authorised by: ..................................................................................
FORM
L AT E
Signature: ............................................................................................
Pupils wishing to leave school grounds at any time other than normal day completion are issued with a pass which:
REASON
NAME
NT ME
SOU N
N ->vi > `Ê- Õ ` -Ì>ÌiÊ -V
Authorised by: ..................................................................................
FORM
P E R M I S S I O N T O L E AV E SCHOOL GROUNDS
DUCATION
Officially informs the teacher of their intended absence. Is used to obtain parent’s “signature of authorisation” for presentation to the office on return to school. A leave pass register is completed at the same time the pass is issued and provides control of passes returned or those still outstanding.
TIME
DE
• •
DATE
This Student has been given permission to leave the School Grounds. FE ENVIRO SA
Permission to Leave the School Grounds
001234
No.
© Compact Business Systems Ref. 108739
SCHOOL
TO
Sample of a customised pass
DATE
DUCATION DE
The system introduces an organised routine for recording late arrivals and provides each pupil with an authorised pass for classroom attendance.
Sample of a customised pass
Late to School
Signature: ............................................................................................
001234
No. © Compact Business Systems Ref. 108738
Sample of a customised pass
Combined Late to School / Permission to Leave School Grounds Combines two passes together for ease of use especially during the early morning busy period when students are arriving late and others seeking permission to leave school early.
Sick Bay
DATE
STUDENT NAME
Recording of essential information when a student requires attention due to sickness or injury. Automatically provides detailed advice for parents.
TIME IN
REASON
CLASS
TREATMENT
TIME OUT
ATTENDED BY: (PRINT NAME)
( )
( )
RETURN CLASS
HOME
ATTENDED BY: (SIGNATURE)
TO
SICK BAY / FIRST AID ADVICE
NT ME
SOU N
Please sign and return this form. Parent Signature . . . . . . . . . . . . . . . . . . . . Date . . . . . ./. . . . ./. . . . . .
DUCATION
FE ENVIRO SA
DE
N ->vi > `Ê- Õ ` -Ì>ÌiÊ -V
Dear Parent, This is to advise that your child attended Sick Bay or required First Aid as recorded above. Should you require further information call the office or the person in attendance shown above.
001234
No.
© Compact Business Systems Ref. 131466
TE
DUCATION
Pass No. © Compact Business Systems Ref. 133124
001234
REASON
e.g. SICK, APPOINTMENT etc.
2
3
4
( ) DAYS
EXPECTED TIME AWAY
5 1
2
3
DATE
NAME
ENT NM
STUDENT ABSENCE NOTICE
DUCATION DE
FE ENVIRO SA
ITEM
EFFECTIVE TO
This Student has been given permission to be out of uniform.
SOU N
->vi > `Ê- Õ ` -Ì>ÌiÊ -V
FORM
OUT OF U N I F O R M PA S S No.
001234
TAKEN BY
OR LONGER DURATION
Out of Uniform Provides authorisation for student to be out of uniform when challenged.
4
( ) WEEKS
Authorised by: ............................................................................
Signature: .................................................................................... © Compact Business Systems Ref. 108740
Sample of a customised pass
STUDENT ABSENCE NOTICE
( )TICK
PH ON E LL ED D IN IN
SOU N
CLASS
LE
NT ME
N ->vi > `Ê- Õ ` -Ì>ÌiÊ -V
NAME
CA
TIME
DE
Records full details of Students Absence, including reason and length of time. Provides copy to advise teacher.
1 DATE
FE ENVIRO SA
Student Abesent Notice
IMPROVE YOUR FILING SYSTEM FOR STAFF & STUDENTS WITH COLOUR CODING Your files will be quick and easy to retrieve. Almost impossible to misfile. Organised and orderly. Save space & money.
• Strong durable file folders for long-term use and protection of contents. • Colour coding of Students name, file type and year for easy identification and file retrieval. • Lateral storage of files saves valuable office space and improves accessibility (also suits conventional filing cabinets if required). • Tubeclip fastener fitted to folders to ensure secure retention of records. • Printed tabbed dividers provide easy access to information within the file, saving valuable time for staff. • Various lockable file storage cabinets for small or large applications where privacy of contents is paramount.
SCHOOL STAFF RECORDS Consider the difference a customised records management system will make to the overall efficiency of your school. • These three filing systems have been created for use by school management to save valuable time. • Unique tabbed dividers bring all relevant documentation together and speed up retrieval. 1. Student Files. 2. Staff Records Files. 3. Workcover / Injury Management Files.
Misfiles Easily Detected
LABEL LAND SOFTWARE - COLOUR CODING YOUR FILES
COMPUTER GENERATED LABELS, STUDENT & STAFF I.D. CARDS • • •
Customisable Cost effective Fast and easy to create and use
LABEL LAND PRODUCTS TO SUIT YOUR NEEDS: • • • •
File labels (lateral, top tab and lever arch) Various labels for many applications ID cards for staff, students or contractors Student I.D. bands for out of school activities
SOFTWARE • • • •
Easy to use software Internet or Desktop based All colour printer compatible Data security
ALL YOU WILL NEED IS: • • • •
A computer Internet access (if using internet based software) A colour printer A user licence (obtainable when purchasing the software)
www.labelsanywhere.com.au
Print label to your requirements and apply to file eg: • Student Name • Student No. • Emergency Contact Details • Colour Coding • Alerts • Year
STORAGE SOLUTIONS TAMBOUR DOOR CABINET > Available in a wide range of sizes: Heights from 670 to 1980 Widths from 900 to 1200 > Lockable > Adjustable shelves > Colour range > Accessories Include: Roll out work shelf Roll out media drawer Roll out suspension file frame Extra shelves if required
EZIGLIDE EXTENDA > Mobile Shelving System > High Storage Capacity for a Smaller Area > Strong and durable, quality storage system > Endorsed by Good Environmental Choice Australia (GECA), Australian Made > Tracks do not require fixing to the floor > System can be easily relocated or extended
VERTICLE FILING CABINETS > Available in: 2 Drawer 3 Drawer 4 Drawer > AFRDI Approved > Anti-Tilt > Lockable > Ball Bearing Runners > Powder Coated in Various Colours
MODULINE SHELVING > Strong and Versatile Modular Shelving > Easily Adapts to Change and Expansion > Available in Various Sizes > Adjustable Shelves > Endorsed by Good Environmental Choice Australia (GECA) > Australian Made > Accessories Include: Roll Out Work Shelf Solid Dividers & Bin Fronts Wire Basket Drawers Parts Boxes Magnetic Label Holders
STORAGE SOLUTIONS
EZIGLIDE MOBILE SHELVING SYSTEMS > Manufactured in a Range of Sizes > Suitable for the Office or Archive Room > Single or Double Bay Width > Various Length and Number of Bays > Manual or Mechanical Assisted Operation > Base Mounted or Low Profile Options > Large Diameter Wheels for Ease of Movement > Tracks do not Require Fixing to the Floor > Easily Relocated or Extended > Endorsed by Good Environmental Choice Australia (GECA) > Australian Made > Patented Inbuilt Anti-Tilt Mechanism > Adjustable Shelves > Lockable if Required > Accessories Include: Roll Out Work Shelf Solid Dividers and Bin Fronts Wire Basket Drawers Parts Boxes Upright Rubber Strips Top Dust Covers
MANUAL OPERATION
LOCKERS and accessories
EZIGLIDE Long Span Shelving Systems
COMMERCIAL FURNITURE
FULL PRODUCT CATALOGUE AVAILABLE UPON REQUEST
COMMERCIAL FURNITURE
FULL PRODUCT CATALOGUE AVAILABLE UPON REQUEST
COMMERCIAL CHAIRS & SEATING
FULL PRODUCT CATALOGUE AVAILABLE UPON REQUEST
ARCHIVING Is your archive room a Workplace Health & Safety risk?
Chaos
Chaos in the Archive Room • Does searching for records mean lifting, climbing up ladders, sorting through dusty/ damp conditions? • Are injury claims increasing? • How long does it take to retrieve a record? • Is finding space an increasing problem? JUST ONE OF THESE FACTS IS REASON ENOUGH TO RE-EXAMINE YOUR CURRENT SYSTEM OF ARCHIVING.
Compact
THE COMPACT SOLUTION 1. Freestanding unit with metal stabiliser bars, to ensure stability and strength. 2. Solid cardboard containers that open from the front for easy access which eliminates lifting, and provides fast retrieval. 3. Polystyrene base prevents rising damp. 4. Brings order and efficiency to potential chaos. 12 Box Starter Pack Contains: 12 x Foolscap Container Boxes 1 x Polystyrene Base 6 x Double Channel Stabiliser Bars 12 x Single Channel Stabiliser Bars Supplied Ready to Assemble External Dimensions: H 1735mm x W 930mm x D 420mm Additional Items: 48 Standard Inner File Boxes 24 Large Inner File Boxes
STAFF ID CARDS & LANYARDS Designed with your logo, colours and details, to your requirements. Clip Card Holder Plastic strip with metal clip. Suitable for slotted card holders and badges. Clip also available with safety pin.
Samples Only
S T AFF SAFE & SOUND STATE SCHOOL 3 2 1 F ir s t A v e, A NY T OW N 1 2 3 4 P H : 8765 4321
Retractable Card Holder Belt Clip with spring loaded retractable cord which stretches to 60cm. Ideal for security card use. Available in blue, green, black, red, yellow and silver.
J oe S im m ons Ja ni t o r Empl oyee Numbe r : 1 2 4 5 5 5
ENT NM
SOU N
FE ENVIRO SA
Safe and Sound State School
DUCATION DE
Hardback Card Holder Provides greater card protection. Will not tear or fold. Suitable for vertical and Horizontal ID Cards. Available in blue, black, red, white and grey.
Membership No. 1235 If found please call 07 3838 1658
Club House: 3375
Craig Thompson
3900 Head Trainer
L A N YA R D S Closed
Open
Lanyard with Safety Breakaway Clasp Lanyards are available in flat weave. Available in blue, green, black, red, yellow and amber.
Standard Printed Lanyards
Custom Printed Lanyards
Plain Lanyard
Available in flat weave with safety breakaway clasp and detachable buckle for the versatile use of ID cards, security cards or keys.
(Minimum order quanity 250) Printed with your school name etc in various colours.
Available in flat weave with safety breakaway clasp in blue, green, black, red, yellow and amber.
VISITOR & CONTRACTOR SIGN-IN STATIONS Purpose built to complement Compact’s various sizes of ‘Visitor Sign-In’ books and ‘Contractor Sign-In’ books and help improve compliance with Visitor/Contractor sign-in procedures.
• Provide a central point for Visitor / Contractor sign-in and sign-out. • Wall mount close to point of entry. • Free-up valuable space on Reception Desk. • Keep all Contractor PPE together. • Wall-mounted units have a display panel for site safety rules, notices or site map. • Supplied flat-pack to minimise freight cost. • Easy to assemble and wall mount.
Close-up of wall brackets
SIMPLIFIED CASH RECEIPTING Cash Receipt / Summary Book • Write a receipt and complete Cash Receipt Summary and Analysis at the same time. • Save valuable clerical time. • Account for all money received quickly and easily. • Either personalised with school logo and details or “off the shelf”- ready for your rubber stamp.
Sample of a customised receipt
This sample shows the compact “off the shelf” stock.
INJURY REGISTER 0964
• Simple, easy to follow layout - No complicated Medical terms or Jargon. • Specifically designed for Sports Injury Recording for any sporting code or activity. • 3 Part form set (a) Copy for Injured Player (b) Copy for School Administration (c) Book copy retained • Designed to Record all Personal and Injury Details immediately when off school grounds.
ALL ENQUIRIES: P.O. Box 368 Sumner Park Qld 4074 Ph: 1800 777 508 Fax: (07) 3376 2001 Email: sales@compact.com.au Web Site: www.compact.com.au