City Hall Condition Survey March 6, 2013
Current Operations Provide services from three locations:
City Hall City Hall South City Hall in the Mall
Downtown
48,045 sq. ft. (6.07 Acres) FY13 operating costs: $ 246,780
Coral Square Mall
1,892 sq. ft. FY13 operating costs: $16,300 / year
Facility Condition Survey Bottom Line = Outdated and functionally obsolete Divided operations and staff Not a hurricane-hardened facility Insufficient room for future growth Inefficient layout Lacks current Life Safety features History of deferred maintenance and improvements
Facility Condition Survey continued
Not ADA Accessible Limited meeting, work and public spaces Inadequate commission chambers Not energy efficient Cost of basic repairs and maintenance increasing
Accessibility
Narrow Doorways and Hallways
Ceilings and Doorway heights less than required
Accessibility Continued
Narrow Door Way
Narrow Hall at City Hall South
Accessibility Continued
Restrooms not accessible
Sinks lack knee space
Accessibility Continued 
Urinal height

Drinking fountains not accessible
Accessibility 
Continued Second story of main building lacks an accessible elevator to provide proper access

Elevator opens into occupied office
Accessibility Continued 
Improper accessible ramp slope

Lack of accessible ramp
Accessibility Continued
Lacks accessible ramp Missing Intermediate handrail
Signs point to inaccessible restrooms Signage does not meet ADA requirements
Accessibility Continued
Lack of accessible exits
Improper slope Lacks handrail
Accessibility Continued
Not pictured: Toilet stall doors have improper swing. Interior of toilet stalls lack required clear floor space. Facility lacks an accessible route from a public street and sidewalk to an accessible entrance. Commission chambers lacks accessible ramp to platform. West Wing restrooms lack accessibility.
Commission Chambers
Blocked Views
Maximum Occupancy 39 Persons
Electrical
Tangled/Disorganized Wires Wires and Cables not identified
Tangled/Disorganized Wires
Electrical Continued
Tangled/Disorganized Wire
Electrical Code Violations
Electrical Continued 
Blocked electrical panel

Cables/wire present trip hazard
Electrical Continued
Blocked breaker switch Improper wiring
Cord presents trip hazard
Electrical Continued
Blocked electrical panel
Water heater in same room as electrical and HVAC equipment
Electrical Continued
Blocked electrical main switch
Improper wiring
Electrical
Electrical breakers and switches adjacent to air handlers Wood frame room Does not have at least 3 feet of clear space
Continued
Generator switch panel rusting
Electrical Continued
Heights for switches and receptacles do not meet accessibility standards Wiring not to current standards Grounding and bonding hazards Conductors not proper size Federal Pacific Electrical panels deemed a hazard liability
Energy Efficiency 
Original single pane glass awning windows

Single pane glass on wood frames
Energy Efficiency Continued
Exterior doors not weather tight
Building lacks automatic lighting controls Does not meet current energy performance standards Cost of a kilowatt hour
1967 = $ 2.03 2013 = $12.05
Exterior
Easy access to exterior doors
Door not in workman like condition
Exterior Continued 
Unauthorized access to meter room

Unauthorized access to meter room
Exterior Continued
Manual hurricane shutters
Settlement cracks in exterior wall
Exterior Continued
Obstructed electrical panels Meter room storage
Obstructed electrical panels Meter room storage
Exterior Continued
Discolored concrete surfaces
Exposed irrigation piping
Finishes and Fixtures
Outdoor bench
Dark wood panels in offices
Finishes and Fixtures Continued
Dark paneling in office
Uninviting reception area
Finishes and Fixtures 
Continued
Outdated institutional furnishings 
Dark, institutional furnishings between trash receptacles
Finishes and Fixtures
Outdated employee break room furnishings
Continued Outdated furnishings Lack of visual contrast
Finishes and Fixtures Continued 
Mismatched floor covering

Mismatched floor covering
Finishes and Fixtures Continued
Outdated flooring
Unfinished walls and ceiling
Finishes and Fixtures Continued
Unfinished ceiling
Flooring not in good repair
Finishes and Fixtures Continued 
Attractive customer service counter

Unattractive split door adjacent to customer service counter
Finishes and Fixtures Continued
Pink countertops
Executive office without lockable door hardware
Heating, Ventilation and Cooling 
One of three wall mounted A/C units

Two of 17 different A/C compressors
Heating, Ventilation, Cooling Continued
Rooftop A/C unit
Ceiling mounted split unit Code violation
Heating, Ventilation, Cooling Continued
A/C condensing unit adjacent to electrical
Example of “Mini-Split” A/C (4)
Heating, Ventilation, Cooling Continued
One of eight air handlers Storage adjacent to air handler
Wall mounted A/C unit Notice tape
Heating, Ventilation, Cooling
Thermal comfort difficult to achieve Hot and cold spots
Continued
1967 vintage air handler Inefficient systems
Heating, Ventilation, Cooling Continued 
Another wall mounted A/C unit

Accessible air compressor - west side of City Hall
Heating, Ventilation, Cooling Continued
New split system – North side of City Hall
Storage adjacent to air handler
Information Technology
Building not designed with information systems in mind (routers, servers, data racks, etc.)
Work area Note: Safe
Interior Conditions 
First impression upon entering City Hall

Makeshift employee break area (one of several)
Interior Conditions Continued
Crowded meeting rooms
Clutter/inadequate storage space
Interior Conditions Continued
Restrooms lack appropriate privacy
Water-damaged ceiling tiles Mold evident
Interior Conditions Continued
Water-damaged ceiling tiles Mold evident
Flooring will not adhere to floor
Interior Conditions Continued
Shared office – 5 Commissioners and 1 administrative support staff
City Attorney’s Conference Room Meeting, storage, research space
Interior Conditions Continued
City Attorney’s Conference Room Meeting, storage, research space
Budget Office Meeting space in middle of work area
Interior Conditions Continued
Employee break area adjacent to work spaces
Shared use of office space Mismatched furniture
Interior Conditions Continued
Cramped work area
Cluttered work area
Interior Conditions
Employee break area Storage Work area
Continued
Employee work area
Interior Conditions Continued 
Storage blocking door

Storage adjacent to air handler
Interior Conditions Continued 
Finance Conference Room open storage

Finance Conference Room
Interior Conditions Continued
Open storage of office and copier supplies
Director’s office with storage of copier and office supplies
Interior Conditions Continued 
Visible storage

Open and visible storage
Interior Conditions Continued
Employee office
Phone room storage
Interior Conditions Continued
Phone room
Phone room
Interior Conditions Continued
Open storage
File storage Insufficient clear space
Interior Conditions Continued
Storage in walkway
Open storage in walkway
Interior Conditions Continued 
Hallway storage

Open storage of supplies
Interior Conditions Continued
Storage in hallways
Storage in office
Life Safety
Lack of “panic” hardware
Lack of secondary egress from second floor
Life Safety Continued
“Dead end” work areas
Emergency exit partially blocked by file cabinets and boxes
Life Safety Continued 
No viable secondary egress from second floor

Roof access ladder provides only escape
Life Safety Continued
Roof access ladder – note bungee cord
Partially blocked exit
Life Safety Continued
 Divided facilities require the public and employees to cross a six-lane high-speed arterial roadway.
Life Safety Continued
Not pictured:
City Hall lacks fire suppression system and associated utilities Building lacks smoke evacuation system No building wide paging or intercom system Need second fire hydrant closer to building Doors do not swing with the flow of egress Doors lack panic hardware Dead end corridors Sprinkler shields needed over electrical panels (City Hall South) Fire Department Connection relocation
Roof
City Hall South Roof Condition Roofs exceed useful life
Attic access through occupied office
Roofing Continued
Does not meet current wind load requirements
Makeshift roof access ladder
Security
Lack of proper loading/unloading area
Lack of proper loading/unloading area
Security Continued
Lack of proper separation from public to staff areas
Hollow core “security” door
Security Continued
Lack of proper separation from public to staff areas
37 Points of Entry
Security Continued
Alcoves provide hiding spots
Potential option – install gates to limit access
Signage 
Interior directional signage

Interior directional signage
Signage Continued
Exterior signage difficult to read
Inaccurate signage
Signage Continued 
Exterior signage
Site Conditions 
 Site circulation issues
Parking surfaces are worn, cracked and require replacement and subsurface stabilization.
Site Conditions Continued
Unsightly repair of sidewalk
Surface crack
Structure Foundation does not meet current building standards Spacing of structural columns does not comply with current standards Windows and doors not rated to 170 mph; however “essential facilities” must meet 180 mph Minimum elevation – 14.5 feet for “essential facilities”
Questions