FY 2019 Annual CIP Budget Book by City of Coral Springs

CAPITAL IMPROVEMENT PROGRAM BUDGE T FISCAL YEAR 2019

CITY OF CORAL SPRINGS, FLORIDA

Fiscal Year 2019

Capital Improvement Program Budget City of Coral Springs, Florida

Mayor Walter â&#x20AC;&#x153;Skipâ&#x20AC;? Campbell

Vice Mayor Lou Cimaglia

Commissioner Larry Vignola

City Manager Michael Goodrum

Commissioner Dan Daley

City Attorney John Hearn

Budget Development Team Michael Goodrum, City Manager Melissa Heller, Deputy City Manager Frank Babinec, Fire Chief / Assistant City Manager Clyde Parry, Chief of Police Catherine Givens, Director of Budget and Strategy Laurie Bishara, Senior Financial Analyst Tyler Kohrt, Senior Financial Analyst Vannelys Rivera, Senior Financial Analyst Ronald E. Gomez, Financial Business Analyst Kristin Holowicki, Grant Coordinator Iramene Modestil, Budget Analyst Marissa Williams, Budget Analyst Doris Span, Principal Office Assistant Cover design by Christine Parkinson Jahrsdoerfer

Commissioner Joy Carter

Adopted September 20, 2018

How To Use This Book Coral Springs is located in the Greater Ft. Lauderdale area in Broward County, Florida— just minutes from West Palm Beach, Boca Raton, and Miami.

We have made every effort to make this book easy to read, but we understand it can be difficult to find what you’re looking for in such a large document. To make your search easier we have provided a number of tools to help you get what you need.

Organization of This Book The City of Coral Springs’ Capital Improvement Program Budget is one of three books that make up the City’s Annual Budget: the Annual Budget, the Capital Improvement Program Budget, and the Business Plan. This Capital Improvement Program Budget is divided into seven sections:

Introduction—This section contains the City Manager’s Letter, City of Coral Springs Organization Chart, our Mission and Values, Key Tools Budget Calendar, Coral Springs Map, and a Coral Springs Organization Chart................ 14 few brief facts about the Management CIP Summary............................................... 18 and Budget Office General Fund .............................................. 34 that produces this Special Revenue Funds.............................. 181 document. Pages 6-16. Fire Fund.......................................... 182-198 Tree Trust Fund................................ 199-201 Coral Springs Charter School........... 202-205 Public Art Fund................................ 206-207 Enterprise Funds ...................................... 209 Water and Sewer Fund ................... 210-224 Internal Service Funds............................... 225 Equipment Services Fund ............... 226-261 Summary of Fleet Purchases........... 228-229 Replacement Programs............................. 263 Computer Purchases FY 2019.......... 264-265 Ten-Year Computer Rep. Plan.......... 266-296 Fleet Replacement Program................... 297 Ten-Year Fleet Rep. Plan.................. 298-314 Project & Account Numbers ........... 315-325 Abbreviations and Acronyms..................326

CIP Summary—This section provides summaries of the City’s five-year Capital Improvement Program (CIP), the sources of funds and the associated debt. Pages 17-32. General Fund— The General Fund is the operating fund of the City. This section describes capital projects for all departments in the General Fund. Pages 33-180.

Special Revenue Funds—These funds account for the proceeds of specific revenue sources that are legally restricted for specified purposes. This section includes capital projects for the Fire Fund, Coral Springs Charter School Fund, and Tree Trust Fund. Pages 181-208. Enterprise Funds—Enterprise Funds account for operations that are financed and operated in a manner similar to private business or where the Commission has decided that the determination of revenue earned, costs incurred and/or net income is necessary for management accountability. This section describes capital projects for the Water and Sewer Fund. Pages 209-224. Internal Service Funds—The Internal Service Funds are used to account for goods or services provided by one department to other departments of the City on a cost reimbursement basis. This section describes capital projects for the Equipment Services Fund, including details of Fleet purchases by department. Pages 225-262. Replacement Programs—This section provides detailed schedules of the City’s Computer and Fleet Replacement Programs for the next ten years, as well as project and account numbers for each capital project planned for this fiscal year. The City’s financial strategy is to use “pay as you go” financing by budgeting depreciation for capital assets. Pages 263-326.

Table of Contents A comprehensive Table of Contents is provided on page 3 to help the reader quickly locate the information they are searching for throughout this book. Following the main Table of Contents is a list of Tables and Illustrations (page 4) to highlight charts and graphs that supplement essential information. In addition, each subsequent section contains a Table of Contents directly behind the tab page to identify specific information about that section. (See Key Tools for sectional Table of Contents).

Fiscal Year 2019 Capital Improvement Program Budget

Table of Contents Introduction How To Use This Book.......................................................................................................................................................2 City Manager’s Letter........................................................................................................................................................6 Mission, Values, and Strategic Goals......................................................................................................................... 10 GFOA Distinguished Budget Presentation Award............................................................................................... 12 Budget Calendar.............................................................................................................................................................. 13 City of Coral Springs Organization Chart................................................................................................................ 14 History of Coral Springs.................................................................................................................................................15 Budget & Strategy Office.............................................................................................................................................. 16

CIP Summary Capital Improvement Program...................................................................................................................................18 Impact of CIP on the Operating Budget..................................................................................................................22 Capital Improvement Summary by Fund................................................................................................................27 CIP Budget by Funding Source-All Funds...............................................................................................................28 Major Capital Projects by Department.................................................................................................................... 30 Major Capital Projects by Location........................................................................................................................... 31 Project Description Forms On-Line........................................................................................................................... 32

General Fund General Fund CIP By Funding Source.............................................................................................................. 34 CIP By Department.................................................................................................................................................34 City Manager’s Office............................................................................................................................... .....35 Information Technology.............................................................................................................................. 37 Development Services................................................................................................................................. 45 Police.................................................................................................................................................................. 50 Emergency Medical Services..................................................................................................................... 77 Public Works..................................................................................................................................................... 83 Parks and Recreation.................................................................................................................................... 95 Aquatic Complex.....................................................................................................................................135 Sportsplex/Tennis Center....................................................................................................................147 Transportation .............................................................................................................................................156 Center for the Arts.......................................................................................................................................174

Special Revenue Funds Fire Fund..................................................................................................................................................................182 Tree Trust Fund......................................................................................................................................................199 Charter School Fund............................................................................................................................................202 Public Art Fund......................................................................................................................................................206

Enterprise Funds Water and Sewer Fund........................................................................................................................................210

Internal Service Funds Equipment Services Fund..................................................................................................................................226

Replacement Program Computer Replacement Program...................................................................................................................264 Fleet Replacement Program.............................................................................................................................297 Project and Account Numbers—FY 2019....................................................................................................315 Abbreviations and Acronyms...........................................................................................................................326

City of Coral Springs, Florida

Tables & Illustrations Introduction Key Tools................................................................................................................................................................................................. 2 City of Coral Springs Organizational Chart............................................................................................................................................. 14 MBO Staff.............................................................................................................................................................................................. 16

CIP Summary CIP Summary Year 2019........................................................................................................................................................................ 18 Fleet Replacement Program contributions and expenses...................................................................................................................... 20 Computer Replacement Program contributions and expenses.............................................................................................................. 20 CIP funding sources- Fiscal Year 2019.................................................................................................................................................... 21 CIP operating capital- Fiscal Year 2019.................................................................................................................................................. 23 CIP Impact on the operating budget Fiscal Year 2019............................................................................................................................ 24 FY2019 Capital projects financed via grants.......................................................................................................................................... 26

Replacement Programs Computer replacement budget- FY2019............................................................................................................................................. 264 Ten- Year Computer Replacement cost Fiscal Years 2019-2029............................................................................................................ 266 Fleet replacement budget- FY2019..................................................................................................................................................... 297 Ten-Year Fleet Replacement cost Fiscal Years 2019-2029.................................................................................................................... 298

Fiscal Year 2019 Capital Improvement Program Budget

City of Coral Springs, Florida

City Manager’s Letter

To:

The Honorable Mayor and City Commissioners

From:

Michael Goodrum, City Manager

Subject:

Adopted Annual Budget

Date:

September 20, 2018

Copy:

John J. Hearn, City Attorney Debra Dore Thomas, City Clerk

Coral Springs is a city with a defined mission, commitment to excellence and employees dedicated to our core values of delivering a high level of service to the community with a great sense of pride in serving. Our City endured one the most challenging years in its history. Preparations for Hurricane Matthew began just five days into the fiscal year, while Hurricane Irma impacted the State of Florida as a catastrophic category 5 storm system at the end of the fiscal year. Additionally, Hurricane Irma was one of the strongest storms to impact our area in over a decade, creating over 300,000 cubic yards of debris. The tragic events that took place at Marjory Stoneman Douglas High School on February 14, 2018, have left an indelible mark on us all. Our brave first responders in police, fire and communications faced the worst critical incident of their careers. Many employees personally knew victims and their families, mourning alongside neighbors during their time of grief. While the events of that day left a life-long impact on our community, it brought out the very best qualities in our employees, residents and businesses. From vigils to donations of time and money – the City of Coral Springs set forth a path to heal, learn and move forward. Regardless of the time that passes since our community was impacted by such senseless violence – we will forever remain “#MSDStrong”. Strategic Plan for the Future I am pleased to present the City of Coral Springs Adopted Annual Budget for Fiscal Year 2019; beginning October 1, 2018 and ending September 30, 2019. The budget document represents the policy direction set by the City Commission through the Strategic Planning process. The adopted business plan is intended to give a comprehensive view of the City’s new initiatives, market environment, environmental scan, and our customer requirements analysis from our business community. The FY 2019 Business Plan contains numerous tangible initiatives the City will undertake to move it closer to its vision of being the premier community in which to live, work, and raise a family. The City is committed to financial integrity and long-term resiliency. It demonstrates the City’s continued efforts to act in best interests of its residents by taking proactive and fiscally conservative actions that maintain the organization’s financial well-being.

CITY OF CORAL SPRINGS, FLORIDA • OFFICE OF THE CITY MANAGER 9500 W. Sample Rd. • Coral Springs, FL 33065 • 954-344-5906 • Fax 954-344-1043 • mgoodrum@coralsprings.org

The strategic goals and priorities were established by the Commission during several workshops from November 2017 to February 2018. The adopted budget supports the goals and priorities of the City Commission while at the same time maintaining the City’s outstanding service levels and AAA bond rating, with expenditures strategically linked to the goals, objectives, core businesses, and existing obligations of the City. The strategic goals include:

Strategic priorities form the basis for how we develop goals for the future and deploy resources necessary to pursue and achieve those goals.

Building Momentum for our Future Our vision of building our future is near, as our Municipal Complex, the most visible expression of constructing the downtown for tomorrow, has been open since January 2018. In addition, Cornerstone at Downtown Coral Springs is a mixeduse project being proposed in a 7-acre property on the SW corner of Sample and University in the heart of Downtown Coral Springs. The developer’s preliminary plans includes a 150 room four star hotel, 450 residential units, 213,000 square feet of commercial (including restaurants, office and retail), a grocery store, and entertainment. With the recent approval of the new Downtown Mixed-Use (DT-MU) Zoning District, the amount of downtown housing is expected to increase significantly. Our residents are pleased by the visible improvements around town, such as median improvements throughout the City, a new turf field at Aiello Field in Mullins Park, converting to LED lighting in Mullins and Cypress Parks, reopening our 50-meter pool at the Aquatic Complex and offering additional ArtWalk events. Through the City Commission’s partnership with the Community Redevelopment Agency, the Chamber of Commerce and other stakeholders, our driving force devotes our attention and resources to supporting and attracting businesses to our community. The City is working diligently to attract new businesses, diversify the tax base, and increase property values of our community. We welcome Costco, MOD Pizza, Rise Biscuits and Donuts, WAWA, Lady and the Mug, and look forward to Cleveland Clinic expanding in Coral Springs with a $70-million investment, Broward Health Coral Springs, the Village Green development with Starbucks and Holy Cross Urgent Care. With a healthy housing market, new residential development is underway, and an energized commercial sector, developing growing and further diversifying the economic base will provide a more solid foundation to withstand future economic downturns.

Impact of Maintaining the Current Millage Rate in 2019 We are proposing a balanced budget for Fiscal Year 2019 using a millage rate of $5.8732. Although this millage rate is the same millage rate as the FY 2018 millage rate, it must be advertised as a tax increase because it is higher than the rolled-back rate of $5.5366 mills. The City has experienced an increase in total taxable assessed value of 6.99% this year, however, we have still not regained to the levels from 2008 when Coral Springs reached its taxable value peak. Our City is strategically and purposely investing in the community, adapting to changing needs for future growth and long-term financial sustainability. Key factors influencing the FY19 budget •

Enhancing staffing levels in Public Safety

•

Adding 4 School Resource Officers to our schools, bring the total to 24 SROs

•

Adding 3 Firefighter/Paramedics, 1 Logistics Captain, and converting 1 part time to full time Principal Office Assistant for increased Coral Springs Regional Institute of Public Safety training classes

•

Reducing Merit Pool to 3% for General Employees and Police (Fire under contract)

•

Increasing cost share of health care with employees

•

Evaluating vacancies through attrition

•

Increasing funding for median maintenance and landscape improvements of arterial roads

•

Refreshing our parks and maintenance plans

•

Addressing aging infrastructure and condition of streets

•

Designing a Sample Road Master Parking Comprehensive Plan

•

Developing an updated Economic Development Strategic Plan

•

Continuing our commitment to attracting and retaining a well-qualified, highly regarded workforce.

Additional points from the FY 2019 budget to highlight include: •

Add to staff for an A/C Technician

•

Replenish reserves from Hurricane Irma.

•

The Debt Service millage rate will slightly decrease from $0.2753 to $0.2652.

•

The Water rates will increase 3.5% per the 2013 Water and Wastewater Study, which equates to approximately $2.32 per month for the average single-family homeowner.

•

The residential Solid Waste Assessment will increase by $12.00, from $248.00 to $260.00.

•

The Single-Family Fire Assessment will increase by $20, from $180 to $200.

•

The Multi-Family and Industrial Fire Assessment will increase by $19.75, from $195.25 to $215.

•

The Commercial Fire Assessment will increase by $3.10, from $23.00 to $26.10 per sq. ft.

•

The Industrial/Warehouse Fire Assessment will increase by $0.66, from $2.98 to $3.64 per sq. ft.

•

The Institutional Fire Assessment will increase by 4.87, from $27.00 to $31.87 per sq. ft.

Coral Springs continues to maintain a AAA bond rating from Standard and Poor’s and Fitch which signals to the market the City of Coral Springs is a low-risk investment, thus, lower interest rates on any borrowing and lower payments on general obligation bonds. The City also received another unqualified opinion from external auditors. Excellent Customer Ratings Customer satisfaction is a cornerstone of our Business Model. The City of Coral Springs continues to set the standard with regard to the overall quality of City services and customer satisfaction. Our most recent business survey conducted in the Spring of 2018, 94% of the businesses surveyed in the 2018 business survey rated the City’s customer services as “very good” or “good” and found 93% of the residents surveyed in 2017 were satisfied with the service provided by City employees.

Financial Summary Based on the priorities identified and discussed above, the FY19 adopted budget totals $260.6 million. Of the total, $242.0 million is for operations and $18.6 million is for capital projects. I encourage you to read further into the information describing the FY19 budget.

Fund General Fund

Fiscal Year 2019 Budget $128,572,207

Fire Fund

24,410,312

Water and Sewer Fund

24,395,789

Health and General Insurance Funds

20,060,495

C.S. Charter School

15,766,538

Public Art Fund Equipment Services Fund

215,200 12,785,935

Solid Waste Fund

4,947,273

Debt Service Fund

10,881,232

Total Operating Budget Total Capital Improvement Program Total City Budget

$242,034,981 $18,611,587 $260,646,568

Acknowledgements The development of this year’s Adopted Budget has taken a great deal of time, energy, and hard work. I would also like to extend my sincere appreciation for the collaboration between the City, the Commission, our residents and businesses. As we move forward with the many great initiatives we have on the horizon, I appreciate the confidence and support the Mayor and Commission have shown me and our tremendous staff. Thank you to our employees who make all of these accomplishments possible. We are deeply grateful for their dedication, commitment and ability to deliver quality services to our community.

Respectfully Submitted,

Michael Goodrum City Manager

Strategic Goals Responsible City Government

City Investment in Today and Future

Upgraded City Infrastructure, Facilities and Parks

Financially Sound City Providing Exceptional Services

Downtown Becoming Vibrant

Growing Local Economy

Creating A Sense of Place and a Destination

Increased Business Investment and Jobs The Place for Families to Live in Great Neighborhoods

Premier Community in South Florida

Key Initiatives: • Hire Grant Consultant • Open Smart City- Strategic Planning Online Platform • Improving Human Resources Service Quality • Linkedin Learning Subscription

• Parks Replacement CIP Projects • 25 Meter Pool Liner Upgrade • Sample Road Master Parking Comprehensive Plan

• New Quarterly Economic Development and Market Report on Business Expansion, Retention and Attraction Efforts • Retention of Marketing firm to Help Prepare Economic Development Marketing Strategy and Materials

• Economic Development Strategic Plan

• Add (4) School Resource Officers

• Design Guidelines for Downtown

• Add (1) Fire Logistics Captain

• Landscape Improvements of Arterial Roads

• Negotiate Development Agreement for the Cornerstone Project

• Adding Radio Authentication to all Public safety Radios

• CityWorks Software

• Venture Lab and/or co-working space downtown

• (1) PowerLoad Stretcher Restraint & Lifting System

• Comprehensive Compensation Study • Tightrope Cablecast Upgrade for CityTV

• Mullins Park Playground Replacement

• Light Fixture Replacement- Aiello Field

• Add (3) Firefighter paramedics

• Traffic Management

Fiscal Year 2019 Capital Improvement Program Budget

Core Values

Customer Focus

• Practice a “can do” attitude.

• Demonstrate a passion for customer service.

• Solicit and listen intently to employees’ requirements and expectations.

• Care about employees, so they will be more likely to care about customers. • Measure organizational and employee successes based on customer satisfaction.

• Recognize and reward quality and customer service initiatives. • Recognize change as a given, not government as usual.

• Solicit and listen intently to customer requirements and expectations.

Continuous Improvement

• Maximize the positive impact of customers’ first impression and “moments of truth.”

• Commit “every day, in every way, to getting better and better.”

• Collect customer feedback continuously and use it to improve quality.

• Plan for quality.

• Achieve customer satisfaction by assessing the specific needs and expectations of each individual customer.

• Make quality a never-ending effort. • Have customers define quality. • Let customer feedback drive quality improvements.

Empowered Employees • Empower the people closest to the customer, working individually or in teams, to continuously improve the organization’s quality and services. • Commit the entire organization to achieving total customer satisfaction. • Empower employees to make decisions based on their experience, skill, training and capability, rather than their position. • Share decision-making and allow employees to take authority and responsibility for the organization’s mission. • Encourage use of individual judgment; do what needs to be done. • Empower employees to contribute to customer satisfaction regardless of organizational level.

• Focus on process improvements to increase quality. • Create a culture in which the right things are done the first time and every time.

Sustainability • Work toward efficient and cost-effective solutions to protect and conserve natural resources, maintain economic viability, and ensure a healthy and safe quality of life for current and future generations. • Commit to increasing green awareness in the community and reducing our own carbon footprint. • Balance environmental, economic, and social factors in decision making.

Leadership

• Promote and role-model practices that improve our environment by reducing energy usage, water consumption, and waste stream.

• Establish an inspiring vision that creates a government that works better and costs less.

• Promote practices that improve our environment while creating greater economic opportunity.

• Create an atmosphere of innovation, risk-taking and tolerance for mistakes.

• Promote the concepts of “green” development, sustainable business practices, and renewable energy in our community.

• Recognize failure as the price paid for improvement. • Lead by example, by involvement and demonstrate commitment to quality, service and customers—“walk the talk.” • Create a system of guidelines, not rules.

• Contribute to economic development through the support and promotion of a market for environmentally friendly and energy-efficient products. • Consider the impact of your actions on the environment and aesthetics of the City.

• Remove “red tape” to achieve the organization’s mission.

City of Coral Springs, Florida

Distinguished Budget Presentation Award

The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Coral Springs, Florida for its annual budget for the fiscal year beginning October 1, 2017. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

Fiscal Year 2019 Budget Calendar Budget Calendar November 2017 December 2017 January 2018 February 2018 April 2018 May 2018 June 2018 July 2018 September 2018

November 13

November 30

Directors Strategic Planning I

CC Strategic Planning Workshop I*

December 1 CC Strategic Planning Workshop I* (Continued)

January 11

January 24

Directors Strategic Planning II

CC Strategic Planning Workshop II*

February 14 Directors Strategic Planning III

April 11

April 12

April 13

Budget Kickoff

Budget Training I

Budget Training II

May 11

May 23-25

Budget Package due to Budget

Departmental Budget Meetings

June 11-14 CMO Department Budget Request Meetings

June 15 Business Plan Decision

June 20 Business Plan Appeal

June 27 CC Business Plan Workshop I*

July 25 CC Business Plan Workshop II*

September 12

September 20

First Public Budget Hearing*

Second Public Budget Hearing*

Abbreviations Used CC – City Commission CMO – City Manager’s Office *All Commission meetings and workshops are open to the public. For more information on specific times and locations of a meeting, please visit our website at coralsprings.org or call us at 954-344-1000.

City of Coral Springs Organization Chart

City of Coral Springs Organization Chart Citizens/ Customers

Citizens Advisory Committees and Boards

City Commission City Attorney

Internal Auditor

John J. Hearn jhearn@coralsprings.org

City Manager

Michael Goodrum mgoodrum@coralsprings.org

Fire/EMS

Fire Chief/Assistant City Manager Frank Babinec fbabinec@coralsprings.org

Deputy City Manager

Melissa Heller mheller@coralsprings.org

City Clerkâ&#x20AC;&#x2122;s Office City Clerk Debra Thomas dthomas@coralsprings.org Information Technology

Acting Dir. of Information Technology Stephen Dyer sdyer@coralsprings.org

Human Resources

Director of Human Resources Dale Pazdra dpazdra@coralsprings.org

Budget and Strategy

Director of Budget and Strategy Catherine Givens cgivens@coralsprings.org

Financial Services

Director of Financial Services Kim Moskowitz kmoskowitz@coralsprings.org

Acting Deputy City Manager Robert Curnow rcurnow@coralsprings.org

Development Services

Director of Development Services Susan Hess Krisman skrisman@coralsprings.org

Public Works

Director of Public Works Rich Michaud rmichaud@coralsprings.org

Communications and Marketing Director of Comm. and Marketing Liz Kolodney lkolodney@coralsprings.org

Economic Development Chief Economic Dev Officer Ana Barbosa abarbosa@coralsprings.org

Community Redevelopment Agency

Parks and Recreation

Director of Parks and Recreation Rick Engle rengle@coralsprings.org

Police

Chief of Police Clyde Parry cparry@coralsprings.org

Fiscal Year 2019 Capital Improvement Program Budget

Charter Offices

History of Coral Springs 2018 City Celebrates 50th /anniversary

Ribbon cutting to New City Hall

2013 The City of Coral Springs becomes the first state or local government to receive the Baldrige Award

2007 30 year old City faces staggering growth rate- creating a huge demand for City services- Coral Springs City Center was renovated to add museum, Aquatic Complex was expanded, Sportsplex and Tennis Center created

1995 1990 1980

O. Benjamin Geiger was elected Mayor and began the task of making Coral Springs independent-including establishingthe City’s first ad valorem property tax- $4.0000 mils

City holds first election: Mayor Lewie Mullins and Vice Mayor Robert Fuller elected

The Strategic and Business planning system we use today—allocating resources strategically through data-driven decision making—was instituted Growth continued to be the City’s greatest concern. By 1985, the population surpassed 50,000 and schools were overcrowded. In 1983 total property value passed $1 billion mark

1974

The census of 1970 set Coral Springs’ population at 1,489/ Broward County School Board voted to build the City’s first elementary school

1970 1967 1966

Westinghouse Electric Corporation acquired Coral Ridge Properties

1965

City’s First employee was hiredPolice Chief Richard Vedilago

1964 July 1963, Coral Springs was Incorporation as a city

Master plan for 50,000 residents living in small neighborhoods was developed

1963

City of Coral Springs, Florida

Budget and Strategy Division We are pleased to present this nationally recognized planning and budgeting document as one of the many services we provide to the City of Coral Springs. Budget and Strategy is a division of the City Manager’s Office and is responsible for managing and implementing several cross-functional processes within the City, including: Strategic Plan

Grants

Business Plan

Program Analysis

Performance Measurement System

Financial Analysis

Annual Budget

Performance Benchmarking

Capital Improvement Program

Operational Auditing

Performance Improvement Projects

Technical Assistance for Departments

Our budgeting system meets all of the best practice recommendations of the National Advisory Council on State and Local Budgeting, as well as previous recommendations by the Government Finance Officers Association (GFOA). We have had the good fortune to receive the Government Finance Officers Association Distinguished Budget Presentation Award for twenty-six consecutive years. In past years, our Annual Budget has received “Special Performance Measures Recognition” from GFOA as well as “Outstanding as a Policy Document and Operations Guide.” In addition, our performance measurement and budgeting system has been cited as a “Best Practice” by the National Partnership for Reinventing Government. The Fitch Rating Agency uses our planning system as a model for cities interested in achieving the distinction of an ‘AAA’ bond rating. Our performance measurement system was selected as a “Best Practice” by the American Quality and Productivity Center. We also received the Certificate of Excellence from the International City/County Managers Association Center for Performance Analytics. Our strategic planning, performance measurement, and budgeting efforts also contributed to the receipt of the 2007 Malcolm Baldrige National Quality Award. We are the first state or local government to receive the Baldrige Award. In addition, we also received the Florida Governor’s Sterling Award for Organizational Performance Excellence in 1997 and again in 2003. We are the first organization to win the Governor’s Sterling Award for the second time. For more information, please visit our web site, www.coralsprings.org, to download copies of our Strategic Plan, Business Plan, Annual Budget, Capital Improvement Plan, and other related documents and presentations.

Thank You!

cgivens@coralsprings.org

Vannelys Rivera

Senior Financial Analyst (954) 344-5928 vrivera@coralsprings.org

Laurie Bishara

Senior Financial Analyst (954) 344-5938 lbishara@coralsprings.org

Tyler Kohrt

Senior Financial Analyst (954) 346-1723 tkohrt@coralsprings.org

Iramene Modestil Budget Analyst (954) 344-1090

imodestil@coralsprings.org

Marissa Williams Budget Analyst (954) 344-1133

mjwilliams@coralsprings.org

Kristin Holowicki Grant Coordinator (954) 344-5902

kholowicki@coralsprings.org

Ronald E. Gomez

Financial Business Analyst (954) 340-4210 rgomez@coralsprings.org

Thanks to the City Manager’s Office, the department heads and their staff for helping us make this budget successful! We would also like to acknowledge the valuable assistance of Christine Parkinson Jahrsdoerfer for developing the cover design of this budget document.

Catherine Givens

Director of Budget and Strategy (954) 344-5920

Doris Span

Principal Office Assistant (954) 344-1191 dspan@coralsprings.org City of Coral Springs 9500 West Sample Road Coral Springs, FL 33065 www.coralsprings.org Fax: (954) 344-1198

Fiscal Year 2019 Capital Improvement Program Budget

CIP Summary Table of Contents Capital Improvement Program........................................................................................................................................................................ 18 Capital expenditure Fiscal Year 2019 ($18,611,587)..................................................................................................................... 18 Capital expenditure Fiscal Year 2019-2024 ($164,037,819).......................................................................................................... 18 Impact of CIP on Operating Budget................................................................................................................................................................. 22 Operating Expenses...................................................................................................................................................................... 24 Debt Service................................................................................................................................................................................. 24 Fleet Assets.................................................................................................................................................................................. 25 Grants........................................................................................................................................................................................... 26 Capital Improvements Summary by Fund....................................................................................................................................................... 27 CIP Budget by Funding Source- All Funds........................................................................................................................................................ 28 Major Capital Projects by Department............................................................................................................................................................ 30 Major Capital Projects by Location.................................................................................................................................................................. 31 Project Description Forms On-Line.................................................................................................................................................................. 32

City of Coral Springs, Florida

capital improvement program The Capital Improvement Program (CIP) is an economical and responsible financial plan to ensure quality public services today and in the future. The CIP is a separate budgeting process within the annual operating budget. Collectively, the CIP and the Five-Year Forecast serve as a road map to intelligently plan for the City’s future. The capital expenditures for Fiscal Year 2019 are programmed at $18,611,587. Equipment Fund

$5,299,277

General Fund

$5,181,280

Water and Sewer

$4,697,100

Charter School Fund

$2,050,000

Fire Fund

$829,930

Tree Trust Fund

$415,000

Public Art Fund

$110,000

Solid Waste Fund

$29,000

The CIP procedure is used to plan, budget, and finance the purchase and/or construction of large capital infrastructure, facilities, equipment, and other fixed assets. The City uses this process to ensure these expensive, long-lived projects are aligned with its strategic direction and that the money is prudently spent. The capital item to be undertaken or purchased, the year in which it will be started, the anticipated capital outlay each year, the estimated impact on the operating budget, and the method of financing the project are all listed in the CIP summaries that follow this description. The six-year Capital Improvement Program includes Fiscal Year 2019 budget and expenditure projections for the next five years. The total capital plan for Fiscal Years 2019 through 2024 is $164,037,819.

Capital Capital expenditure Fiscal Expenditures FiscalYear Years 2019 2019 $18,611,587 Charter School fund 11%

Tree Trust Fund 2.2% Public Art Fund 0.59%,

Solid Waste Fund 0.16% General Fund 27.8%

Fire Fund 4.5%

Water and Sewer Fund, 25.2% Equipment Services Fund, 28.5%

Capital expenditure Fiscal Years 2019-2024 Capital Expenditures Fiscal Years 2019-2024 Solid Waste Fund 0.02%

Charter School fund 1.9%

Fire Fund 7.7%

Tree Trust Fund 0.25% Public Art Fund 0.09%,

Water and Sewer Fund, 22.2% General Fund 50.6%

Equipment Services Fund, 17.3%

The Capital Improvement Program provides detailed information for all CIP projects with capital outlays greater than $5,000 that the City plans to construct, improve, or purchase during Fiscal Years 2019 through 2024. The following policy guidelines are used to define a capital expenditure and steer the management of the process: • A capital expenditure is defined as a major construction, expansion, purchase, or major repair/replacement of buildings, utility systems, streets, or other physical structures or property which has an estimated total cost of $5,000 or more and generally has an expected life of at least five years. • Capital items under $5,000 are generally included in the various Fiscal Year 2019 funds’ operating budgets. • Capital improvements are programmed and scheduled based on the City’s projected financial ability to purchase and maintain the capital project. All projects are prioritized and ranked based on criteria including the strength of the linkage between the capital expenditure and the City’s strategic goals. • General Fund debt service expenditures will not exceed 12.5% of the total annual General Fund budget. • Voter-approved general obligation debt outstanding will not exceed 5.0% of the City’s total taxable assessed valuation.

Fiscal Year 2019 Capital Improvement Program Budget

CIP Selection Process The CIP is updated annually to make adjustments for changing capital needs, changes in availability and cost of funds, and to add a year of programming to replace the year just completed. The CIP process begins in early January with an evaluation of the capital budgeting process to determine if there are any changes that will make the process more user-friendly, efficient, or effective. Next, departments conduct a fixed assets inventory including an inventory of vehicles, computers, and printers. Each department submitting a capital acquisition request must complete a Project Description Form . The request includes the following information: project title, department/division, linkage to strategic goal or initiatives, expected life of equipment (when applicable), additional operating cost/savings, additional revenue or income, contingencies, project description, project update, alternatives, impact on other departments, and a justification.

New Initiative/CIP Worksheet FY 2019 Lead Department Name/Number: _______________________________________ Supporting Department Name:

_______________________________________

Alignment with Strategic Plan - Goal Supported:

Lead Division: _____________ Fund:

Responsible City Government - Financially Sound City providing exceptional services

General Fund

City Investment in today and future - Upgraded City Infrastructure, Facilities & Parks

Fire Fund

Downtown becoming vibrant - Creating a sense of place and a destination

Solid Waste Fund

Growing local economy - Increased Business Investment and Jobs

Health & Ins. Fund

Premier Community in South Florida-The Place of Families to live in great neighborhoods

Water & Sewer Fund

NOT A LISTED GOAL IN STRATEGIC PLAN (Must answer 4 additional questions)

Equipment Services

Title of Initiative/CIP:

Description: Use the following questions to guide your answer What impact will this make? Where will this take place? How will you get this done? Is this initiative/CIP expected to decrease/increase the City’s operating costs? How and by how much? How was this cost calculated? Ongoing maintenance must be planned for within future operating budgets. Measure(s) of success: How will you know this initiative/CIP was a success? What is the result? What will get better? ADDITIONAL: Impact on Other Departments: If you are implementing new software, discuss with IT. ADDITIONAL: Justification: Use the following questions to guide your answer Why do you want to do this? What is the need? What gap in service does this fill? Who will benefit? What is the negative impact or consequence of not funding? ADDITIONAL: Is this initiative expected to generate additional revenues? How and by how much? How was this revenue calculated?

ADDITIONAL: Alternatives: (What other alternatives to this initiative have been considered and why were they discounted?)

One of the key components in the CIP process has been the linkage of the Capital Improvement Program to the Strategic Plan. In the spring, capital requirements flowing from the adopted Strategic Plan and Business Plan are identified. Each project recommended for inclusion in the Fiscal Year 2019 capital budget is linked to the Strategic Plan as it relates to the City Commission’s five goals. The CIP also takes into consideration department needs, the Comprehensive Plan Capital Improvement element, and the Water and Wastewater Master Plan. Prior to being included in the six-year Capital Improvement Program, each potential project is analyzed to determine its financial impact on operations, operating expenditures, and revenues. The total cost of each recommended project is identified as part of the capital budgeting process and associated operating expenses are included in the operating budget. In the CIP, the Project Description Form for each project identifies expected debt service costs, including interest rate and life expectancy assumptions, and operating and maintenance costs for new equipment. Fleet requests are accompanied by a Fleet Replacement Form identifying the vehicle type, quantity, replacement cost, vehicle identification numbers, model type, and specialty items necessary to put the vehicle in service. In addition, current status and condition of each vehicle is required as part of the justification submitted for review (e.g. mileage, life-todate repair cost, etc). The City evaluates each project recommended for inclusion in the Fiscal Year 2019 capital budget through a CIP project prioritization funding exercise. The goal of this exercise is to reduce subjectivity when comparing projects and ensure that projects are prioritized on a citywide perspective- balancing needs and budget with strategic priorities.

The CIP Review Committee— made up of the City Manager, Deputy City Managers, and Assistant City Manager, the department requesting the capital, and staff from the Budget office—discusses all capital requests with further justification, research, and analysis during the budget meetings. If the need proves to be valid and the capital is part of the City’s overall strategic plan, the project is recommended for approval. The Senior Management Team reviews the entire list of proposed capital projects along with the funding sources and restraints. A final list of projects is recommended to the City Commission by this team for inclusion in the capital budget.

City of Coral Springs, Florida

CIP Project Categories Capital projects are divided into one of three primary categories: 1. Capital improvement projects: The purchase, replacement, maintenance, and repair of infrastructure and fixed assets is budgeted and accomplished through the Capital Improvement Program. 2. Fleet replacement: The entire inventory of vehicles and equipment is evaluated annually in order to prioritize replacement and repairs needed in the upcoming year, based on age, condition, maintenance cost, and expected life of each equipment. The Equipment Services Fund provides for the purchase, replacement, and maintenance of the City’s fleet and other large equipment (such as generators or tillers). This is an internal service fund in which departments are charged for the usage or depreciation of the equipment.

Computer Replacement Program contributions and expenses Planned Fiscal Year Expenditures 2019 $418,420 2020 $394,400 2021 $785,450 2022 $869,650 2023 $384,820 2024 $365,850 2025 $889,200 2026 $474,200 2027 $817,370 2028 $159,800 2029 $896,000

Contributed Depreciation 437,807 459,697 482,682 506,816 532,157 558,765 586,703 616,038 646,840 679,182 713,141

This recurring source of money makes the fund self-sufficient. Existing assets are replaced on a life cycle replacement schedule. New equipment can be added through a new initiative if it can be shown to support the Strategic Plan.

Year‐end Balance 1,824,516 1,889,813 1,587,045 1,224,212 1,371,549 1,564,464 1,261,967 1,403,805 1,233,276 1,752,658 1,569,800

The table below shows the estimated replacement cost of the City’s fleet inventory for the next ten years with corresponding annual contributions required from department users of vehicles, in order to make “pay-as-you-go” fleet purchases. This annual contribution eliminates borrowing money to finance a vehicle’s replacement. In Fiscal Year 2019, the City will invest nearly $5M to replace vehicles and equipment that otherwise would be more costly to maintain. 3. Computer replacement: The Computer Replacement Program is used to purchase and maintain computer hardware (including scanners, laptops, and desktops) and software. This is also a self-sufficient, internal service fund. Existing computer technologies are replaced on a standardized replacement schedule that considers legacy as well as usage. The table above shows the annual investment cost to replace the existing inventory of computers.

Fleet Replacement Program contributions and expenses Fiscal Year 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Expenses $4,915,770 $5,768,756 $3,934,919 $5,610,671 $3,545,900 $4,162,960 $4,372,090 $5,807,078 $8,293,851 $6,677,429 $7,626,048

Contributed Depreciation $4,123,408 $4,329,578 $4,546,057 $4,773,360 $5,012,028 $5,262,630 $5,525,761 $5,802,049 $6,092,152 $6,396,759 $6,716,597

Intra Fund Transfer $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $0 $0 $0

Estimated Year-End Interest Depreciation Balance $50,224 $4,173,632 $ 4,380,281 $43,803 $4,373,381 $ 3,084,907 $30,849 $4,576,906 $ 3,826,894 $38,269 $4,811,629 $ 3,127,852 $31,279 $5,043,307 $ 4,725,259 $47,253 $5,309,882 $ 5,972,181 $59,722 $5,585,483 $ 7,285,574 $72,856 $5,874,905 $ 7,453,401 $74,534 $6,166,686 $ 5,326,236 $53,262 $6,450,022 $ 5,098,828 $50,988 $6,767,585 $ 4,240,365

Fiscal Year 2019 Capital Improvement Program Budget

Capital Projects Funding Funding for capital projects can be obtained from any of the following sources: General Fund, Fire Fund, and Water and Sewer Fund operating revenues—these appropriated revenues will generally be used to purchase modest, routine operating capital items. Franchise revenue bonds and capital revenue bonds—this consists of debt that is secured through the pledge of City General Fund franchise revenues and other non-ad valorem revenues. Water and Sewer revenue bonds—the Water and Sewer Fund is an enterprise fund supported by fees for service rather than by taxes. Revenue bonds are repaid with revenues generated from this fund, not by contributions from the General Fund. Revenue bonds are obtained to increase plant capacity and modernize the Utility system. General obligation bonds—this funding source requires voter approval and is used to finance major capital projects with an expected life of 15 to 30 years. Debt retirement is achieved through a special ad valorem debt millage separate from the General Fund ad valorem operating millage. Variable-rate debt bonds and loans—this funding source will be used to purchase capital items through a financial institution with a contractual obligation specifying payment terms, including principal and interest to be paid over a period of time. Equity Financing— this is generally known as “pay-as-you-go” financing and involves dedicating budget surpluses that are generated in previous years to fund capital purchases. When the City equity finances some of its CIP, it reduces the amount of debt that needs to be issued. Florida Department of Environmental Protection (DEP) loan—this program provides low-interest loans for planning, designing, and constructing drinking water and wastewater projects. This program is also known as a State Revolving Fund (SRF) Loan.

CIP funding sources- Fiscal Year 2019 Funding Source Operating General Fund Fire Fund Water and Sewer Fund Equipment Service Fund Solid Waste Fund Equity Financing General Fund Equipment Service Fund General Fund Loan Renewal & Replacement Grants CDBG HOME Grant SHIP Grant Grant Dependent Tree Trust Fund Public Art Fund Charter School Fund Facilities Reserve Total Fiscal Year 2019 CIP

Budget $697,765 $829,930 $287,100 $4,915,770 $29,000 $2,579,582 $383,507 $140,000 $4,410,000 $616,153 $195,748 $583,033 $194,000 $415,000 $110,000 $2,050,000 $175,000 $18,611,587

Grants—this funding source refers to giving of funds for a specific purpose. Funds may be granted from federal, state, or local sources, such as Community Development Block Grant (CDBG), Urban Area Security Initiative (UASI), Federal Emergency Management Administration (FEMA), Florida Department of Transportation, Florida Department of Environmental Protection, Justice Assistance Grant (JAG), Resource Recovery Board, Florida Department of Health, etc. Tax Incremental Financing (TIF)—this captures the future taxes of real estate improvements in a designated area to pay the present cost of these improvements. In summary, the six-year CIP provides the necessary components of a sound Capital Improvement Program. The table above lists the sources of financing for the capital budget in Fiscal Year 2019.

City of Coral Springs, Florida

Impact of CIP on the Operating Budget Operating Capital Operating capital is a funding source for capital requests, vehicles, and equipment that are relatively modest in cost, have a short life expectancy and/or are purchased annually or fairly regularly. Each fund allocated money to make appropriate purchases or enhancements, financed through recurring revenues. Projects funded through operating capital in Fiscal Year 2019 totals $6,759,565. Please see CIP Operating Capital- Fiscal Year 2019 table for individual project costs. General Fund The General Fund operating capital for Fiscal Year 2019 totals $697,765. The replacement of existing speed humps, guardrails, and bus shelters along with the purchase of CityTV and LiveU equipment will be included in the General Fund Operating Capital. Also included is the purchase of replacement handguns, SWAT weapons, Tasers for the Police department as well as replacement of gym equipment. A full list of Fiscal Year 2019 operating funded capital can be found on the following page. Fire Fund The Fire Fundâ&#x20AC;&#x2122;s operating capital for Fiscal Year 2019 totals $829,930. This allocation will be used for on-going improvements and upkeep of the fire stations, a new traffic signal, firefighter bailout kits, CSRIPS rehabilitation & decon center renovation and other projects that can be found on the CIP Operating Capital- Fiscal Year 2019 table following this page. Water and Sewer Fund The Water and Sewer Fundâ&#x20AC;&#x2122;s operating capital of $287,100 will be used for ongoing replacement of fire hydrants, continuation of force and water main valve repair and replacement program, the purchase of portable generators for lift stations, dead end water main automatic flushers and the purchase of two new vehicles for engineer inspectors. Equipment Services Fund In Fiscal Year 2019, the City is projecting a $4,915,770 in operating capital expense in the Equipment Service Fund to replace vehicles and equipment that have exceeded their useful life (refer to Fleet Assets for more information).

Fiscal Year 2019 Capital Improvement Program Budget

CIP Operating Capital- Fiscal Year 2019 Fund

Budget

General Fund

Fund

Budget

Water & Sewer Fund

Network/Internet Infrastructure Data Center Infrastructure

$30,000 $14,266

Fire Hydrant Replacement Prog.

$60,000

Force Main Valve Repair/Repl Prog.

$50,000

Virtual Infrastructure Growth

$40,000

Water Main Valve Repair/Repl Prog.

$50,000

Uptime Monitoring Collaboration Software Dell Secure Works

$13,000 $10,000 $9,000

Dead End Water Main Auto. Flusher

$25,000

Two New Vehicles

$52,100

Dive Rescue Equipment

$25,000

Portable EmergGen. for lift stat.

$50,000

Tightrope Cablecast UpgradeCityTV

$46,070

LiveU Equipment

$15,500

Solid Waste Fund

Irrigation Equipment Pool Heater Replacement

$18,000 $17,500

New Vehicle

$29,000

Motor Pump Replacement

$15,000

Total Solid Waste Operating CIP

$29,000

Fitness Equipment Replacement

$40,000

Equipment Service Fund

Landscape Beautification

$70,000

Vehicle & Equip. Replacement

VIN Tracking Device Wireless Motor Kit Rapid ID Devices Handgun Replacement PSB 2nd floor UPS Batteries

$9,800 $5,000 $12,000 $10,000 $8,000

Total Water & Sewer Operating CIP

Total Equipment Serv Operating CIP

Fire Station Painting & Improvements Traffic Pre-Emption

$10,800

SWAT Weapons Combat Gauze Taser Replacement

$8,000 $15,000 $42,829

Speed Hump Repair & Restripe

$33,000

Data Analytics & Scheduling Module

Roof Replacement Street Light upgrades

$50,000 $30,000

Firefighter Bailout Kits

Bus shelter Repair and Replacement

$25,000

Bridge Repair

$10,000

Guardrail Maintenance and Repair

$65,000 $697,765

$4,915,770 $4,915,770

Fire Fund

Communication Chair Replacement

Total General Fund Operating CIP

$287,100

$135,000 $25,000

Thermal Imagers

$25,000

Two Vehicles

$62,430

Fireworks

$18,500 $5,250 $66,750

Traffic Signal

$350,000

Security Gate

$17,000

CSRIPS- Rehabilitation & Decon Center Renovation Total Fire Operating CIP Total FY 2019 Operating Capital

City of Coral Springs, Florida

$125,000 $829,930 $6,759,565

Impact of CIP on the City’s Operating Budget (cont.) Operating Expenses CIP projects can affect the City’s operating budget by increasing expenditures and offset by anticipated savings or new revenues generated by the project. Major capital projects requested for Fiscal Year 2019 are comprised mainly of rehabilitation and improvements to the water and sewer facilities, median improvements, road resurfacing and air conditioning replacements in the Public Works departments, replacement of playground equipment and athletic field renovations for Parks and Recreation and CSRIPS and station renovations for Fire Department. These projects improve but do not expand the level of service the City provides. The operating impact, therefore, is either negligible or indeterminable at this time due to the early stage of the projects.

CIP impact on the operating budget FY 2019

Operating Budget $199,077,515

CIP Impact $61,800

Capital Improvement Budget $18,611,587

The operating impacts of other CIP projects are measurable and have been included in the operating budget. For example, the addition of 11 vehicles throughout the city will result in an impact on the City’s operating budget by increasing gasoline/electric and depreciation costs. The additional fuel and maintenance cost for this new fleet is estimated at $7,200 and the annual depreciation charge for the use of this equipment is projected at $56,800. Some capital projects are associated with the reduction of operating expenses. For example, the Parks’ light fixture replacement program will result in approximately $2,200 in cost savings by replacing existing fixtures with new energy efficient lighting systems.

Debt Service Debt service refers to the amount of interest and principal the City will pay on its outstanding debt during a fiscal year. In Fiscal Year 2019, the City will continue repayment of a $4.7 million loan to finance capital improvements in the General Fund. The total principal and interest payment for this loan in Fiscal Year 2019 is $519,600. In FY2016, the City borrowed $12M to finance vital capital improvements for the General Fund. The total principal and interest payment for this loan in Fiscal Year 2019 is $1,405,452. The City will also continue to budget debt service related to the Municipal Complex in FY 2019. Debt service totaling $248,062 (interest only) is budgeted for the repayment of a $10M loan for the first phase of the Municipal Complex. An additional $23M was borrowed in FY 2016 to finance the construction phase of the Municipal Complex and debt service of $1,002,190 is budgeted in FY 2019 for this 20 year borrowing. The City has secured long term financing from the Florida Department of Environmental Protection State Revolving Fund (SRF) loan program for the improvements at the Water Treatment Plant as well as throughout the entire water and sewer system. The interest rate for this financing is 60% of the market rate, resulting in low-cost financing for these improvements over a term of 20 years. Approximately $15 million in SRF financing has been obtained and the projects have been completed (i.e. replacement of existing wells, construction of new raw water supply, and improvements at lift stations). In Fiscal Year 2019, debt service totaling $1,017,672 is allocated in the Water and Sewer fund for the repayment of existing SRF loans. The City will also continue repayment of an $8.7 million bank loan secured in Fiscal Year 2013 for the rehabilitation of booster stations and improvements on the water and sewer system. The interest rate for this loan is 2.29%. Principal and interest repayment for Fiscal Year 2018 is programmed at $609,658. In 2015, the City borrowed an additional $4.7 million to continue rehabilitation of booster stations and perform other necessary improvements to the water and sewer system. In FY 2019, $563,683 is allocated for the repayment of this 2.002% 10 year loan.

Fiscal Year 2019 Capital Improvement Program Budget

Impact of CIP on the City’s Operating Budget (cont.) Fleet Assets Replacement of vehicles and fleet equipment is funded in the Equipment Services Fund. This internal service fund provides for the operating and maintenance costs of the City’s vehicles and major equipment. Fuel, maintenance and depreciation expenses are determined on a full-recovery basis for each fleet asset type. The allocated amount for each department in the City is budgeted taking into account the expected life of the vehicle/equipment, the type of equipment, fuel and maintenance cost, purchase price, and inflation. The City’s entire inventory of vehicles is inspected annually followed by a complete analysis of each fleet item, including mileage, life-to-date repair and maintenance cost, operational condition and life expectancy. This evaluation helps prioritize replacements and repairs for inclusion in the upcoming budget year. As a result, some vehicles originally scheduled for replacement are found to be in good condition. Therefore, replacement is not necessary. Instead, funding is placed in the budget to fund repairs, thereby extending their useful life. This strategy has resulted in annual cost savings to the General Fund, Fire Fund, and Water and Sewer Fund operating budgets by reducing the “chargeback” or annual allocation transfer to the Equipment Service Fund. Chargeback is a term used to describe the method to reimburse the Equipment Service Fund for the usage of an asset over its expected useful life (also known as funded depreciation) rather than borrowing money to buy the asset at the beginning of its useful life. Depreciation fees collected from a department are held in the fleet replacement fund until the money is needed to purchase fleet items. The total chargeback allocation for Fiscal Year 2019 is $4,123,408 of which $3,047,932 impacts the General Fund, $351,555 is allocated to the Water and Sewer Fund, and $723,921 is charged to the Fire Fund. Vehicle maintenance expenses and gasoline costs are also funded by the Equipment Replacement Fund. This expense is also collected from all applicable departments via interfund transfers. The fuel and maintenance budget for Fiscal Year 2019 totals $3,290,876. The impact to the City’s general operating fund is $2,648,012. The Fire Fund allocation for Fiscal Year 2019 is $398,669, and the Water and Sewer Fund’s portion is $244,195.

Vehicle Chargeback General Fund

Fire Fund

Water & Sewer Fund

$351,555 $723,921

$3,047,932

Vehicle Maintenance & Gas General Fund $398,669

Fire Fund

Water & Sewer Fund

$244,195

$2,648,012

City of Coral Springs, Florida

Impact of CIP on the City’s Operating Budget (cont.) Grants The City of Coral Springs is continually seeking grant opportunities to help finance projects that support its five strategic goals and link to Business Plan initiatives. Grants from Federal, Local, and State sources are researched and applied for with the ultimate goal of funding specific projects that meet our customers’ needs while lowering departmental operating costs. For Fiscal Year 2019, the City projects $1,588,934 in grants to assist with funding of necessary capital projects, as described in the table below. The City of Coral Springs is an entitlement recipient of federal funds and receives an annual allocation from the U.S. Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) program. The City is projected to receive an approximate allocation of $616,153. The purpose of these funds is to provide decent housing, a suitable living environment and better economic opportunities for low-to-moderate-income residents. The CDBG budget identifies the proposed projects for FY 2019 federal funding. This year’s total grant funds impact the City’s operating budget by supplementing 8.5% of the total capital expenditure for Fiscal Year 2019.

FY2019 Capital Projects Financed Via Grants Source of Grant

Project Housing Rehabilitation Neighborhood Partnership Commercial Facade NW 110th Ave Traffic Calming NW 99th Ave Sidewalk Project NW 28th Street Phase II Coral Hills Drive Sidewalk Youth scholarships

CDBG

Senior recreational activities & TherapeuticalActivity

Allocation $50,624 $15,000 $60,000 $60,000 $95,000 $130,000 $90,000 $50,000 $65,529

HOME Grant

Housing Rehabilitation

$195,748

SHIP Grant

Housing Rehabilitation

$583,033

Grant Dependent (HLMP)

Hurricane Loss Mitigation

$194,000

Fiscal Year 2019 Capital Improvement Program Budget

Capital Improvement Summary by Fund Fund

FY 2019

Name Fire Fund General Fund Public Art Fund Tree Trust Fund Water and Sewer Fund Equipment Services Fund Charter School Fund Solid Waste Fund Total

9/24/2018

9:46 AM

Adopted 829,930 5,181,280 110,000 415,000 4,697,100 5,299,277 2,050,000 29,000 $18,611,587

FY 2020 Plan 10,317,000 24,738,029 20,000 0 6,695,000 5,768,756 515,653 0 $48,054,438

FY 2021 Plan 595,000 11,834,435 20,000 0 5,790,000 3,934,919 486,092 0 $22,660,446

FY 2022 Plan 174,000 12,438,725 0 0 6,790,000 5,610,671 0 0 $25,013,396

City of Coral Springs, Florida

FY 2023 Plan 111,000 20,306,699 0 0 6,690,000 3,545,900 0 0 $30,653,599

FY 2024 Plan 657,000 8,451,943 0 0 5,790,000 4,145,410 0 0 $19,044,353

Total Cost FY 2019-2024 12,683,930 82,951,111 150,000 415,000 36,452,100 28,304,933 3,051,745 29,000 $164,037,819

CIP Budget by Funding Source - All Funds Funding Source Operating General Fund Fire Fund W&S Fund Solid Waste Fund Equipment Services Fund Total Operating

FY 2018 Budget

FY 2019 Adopted

FY 2020 Plan

FY 2021 Plan

FY 2022 Plan

FY 2023 Plan

FY 2024 Plan

Total Cost FY 2019-2024

$528,405 609,800 905,500 0 3,990,137 6,033,842

$697,765 829,930 287,100 29,000 4,915,770 6,759,565

$1,364,829 317,000 335,000 0 5,768,756 7,785,585

$965,829 595,000 430,000 0 3,934,919 5,925,748

$729,829 174,000 430,000 0 5,610,671 6,944,500

$848,000 111,000 1,030,000 0 3,545,900 5,534,900

$1,196,800 657,000 430,000 0 4,145,410 6,429,210

$5,803,052 2,683,930 2,942,100 29,000 27,921,426 39,379,508

2,166,000 0 0 0 442,230 2,608,230

2,579,582 0 0 0 383,507 2,963,089

3,842,300 0 0 0 0 3,842,300

3,432,000 0 0 0 0 3,432,000

3,108,000 0 0 0 0 3,108,000

2,585,000 0 0 0 0 2,585,000

2,924,000 0 0 0 0 2,924,000

18,470,882 0 0 0 383,507 18,854,389

Reserves General Fund Facilities

175,000

185,000

265,000

280,000

205,000

117,000

1,227,000

Total Reserves

175,000

185,000

265,000

280,000

205,000

117,000

1,227,000

Grants CDBG Grant Justice Assistance Grant SHIP Grant FEMA AFG Dept of Environ Protection Grant Dept of Transportation TAP Grant HOME Grant Grant Dependent Total Grants

540,840 0 785,197 0 0 0 0 195,748 0 1,521,785

616,152 0 583,033 0 0 0 0 195,748 194,000 1,588,933

168,010 0 583,033 0 0 0 0 195,748 194,000 1,140,791

228,624 0 583,033 0 0 0 0 195,748 194,000 1,201,405

168,624 0 583,033 0 0 0 0 195,748 194,000 1,141,405

229,624 0 583,033 0 0 1,300,000 0 195,748 194,000 2,502,405

169,624 0 583,033 0 0 1,663,000 0 195,748 194,000 2,805,405

1,580,658 0 3,498,198 0 0 2,963,000 0 1,174,488 1,164,000 10,380,344

Renewal and Replacement Renewal and Replacement Total R&R Fund

6,219,000 6,219,000

4,410,000 4,410,000

4,210,000 4,210,000

3,210,000 3,210,000

4,210,000 4,210,000

3,510,000 3,510,000

3,210,000 3,210,000

22,760,000 22,760,000

984,500 0 0 0 0 0 984,500

140,000 0 0 0 0 0 140,000

6,259,879 2,150,000 0 11,903,230 10,000,000 0 30,313,109

4,134,526 2,150,000 0 1,790,675 0 0 8,075,201

3,345,125 2,150,000 0 3,834,366 0 0 9,329,491

2,166,294 2,150,000 0 12,000,000 0 0 16,316,294

1,408,738 2,150,000 0 0 0 0 3,558,738

17,454,562 10,750,000 0 29,528,271 10,000,000 0 67,732,833

50,000 50,000

2,050,000 2,050,000

515,653 515,653

486,092 486,092

0 0

3,051,745 3,051,745

Tree Trust Fund Tree Trust Fund Total Tree Trust Fund

500,000 500,000

415,000 415,000

0 0

415,000 415,000

Public Art Fund Public Art Fund Total Public Art Fund

20,000 20,000

110,000 110,000

20,000 20,000

0 0

150,000 150,000

0 0

42,000 42,000

45,000 45,000

0 0

87,000 87,000

$18,112,357

$18,611,587

$48,054,438

$22,660,446

$25,013,396

$30,653,599

$19,044,353

$164,037,819

Equity Financing General Fund Fire Fund Water & Sewer Fund Solid Waste Fund Equipment Services Fund Total Equity Financing

Debt Service Loan (General Fund) Revenue Bond (W&S) Potential Loan (Equip Fund) Potential Loan (General Fund) Potential Loan (Fire Fund) General Obligation Bond Total Debt Service Other Funds Charter School Fund Total Charter School Fund

CRA Funded CRA Funded Total CRA Funded Total CIP

Fiscal Year 2019 Capital Improvement Program Budget

General Fund CIP Summary by Funding Source Funding Source Operatingâ&#x20AC;&#x201D;General Fund Aquatic Complex Center For The Arts Emergency Medical Services Information Services Parks and Recreation Police Public Works Transportation City Manager Operatingâ&#x20AC;&#x201D;General Fund Total Equity Financing Aquatic Complex Development Services Emergency Medical Services Information Services Parks and Recreation Police Public Works Sportsplex/Tennis Transportation Equity Financing Total CDBG Grant Aquatics- Cypress Pool Development Services Parks and Recreation Transportation CDBG Grant Total Grant Dependent Development Services Grant Dependent Total Loan Aquatic Complex Aquatics- Cypress Pool Aquatics- Mullins Center For The Arts Emergency Medical Services Information Services Parks and Recreation Police Public Works Sportsplex/Tennis Transportation City Manager Loan Total HOME Grant Development Services HOME Grant Total SHIP Grant Development Services SHIP Grant Total Potential Loan Parks and Recreation Police Public Works Sportsplex/Tennis Potential Loan Total Facilities Reserve Public Works Facilities Reserve Total Department of Transportation Transportation Department of Transportation Total CRA Funded Public Works CRA Funded Total FDOT Transportation FDOT Total Total General Fund CIP

FY 2019 Adopted

FY 2020 Plan

FY 2021 Plan

FY 2022 Plan

FY 2023 Plan

FY 2024 Plan

Total Cost FY 2019-2024

$72,500 0 25,000 116,266 88,000 121,429 113,000 100,000 61,570 697,765

$100,000 25,000 0 282,000 153,000 293,829 411,000 100,000 0 1,364,829

$100,000 5,000 147,000 149,000 88,000 65,829 311,000 100,000 0 965,829

$100,000 0 0 213,000 88,000 68,829 160,000 100,000 0 729,829

$100,000 0 25,000 138,000 90,000 265,000 130,000 100,000 0 848,000

100,000 0 0 151,000 90,000 81,800 240,000 534,000 0 1,196,800

572,500 30,000 197,000 1,049,266 597,000 896,716 1,365,000 1,034,000 61,570 5,803,052

350,000 45,000 116,000 145,062 525,000 294,520 249,000 0 855,000 2,579,582

0 0 70,000 480,000 905,000 112,300 50,000 65,000 2,160,000 3,842,300

0 0 70,000 140,000 955,000 57,000 0 25,000 2,185,000 3,432,000

0 0 72,000 96,000 955,000 10,000 0 0 1,975,000 3,108,000

0 0 75,000 100,000 825,000 0 0 10,000 1,575,000 2,585,000

0 0 76,000 148,000 825,000 0 0 10,000 1,865,000 2,924,000

350,000 45,000 479,000 1,109,062 4,990,000 473,820 299,000 110,000 10,615,000 18,470,882

43,447 125,624 72,081 375,000 616,152

36,386 65,624 66,000 0 168,010

37,000 125,624 66,000 0 228,624

37,000 65,624 66,000 0 168,624

38,000 125,624 66,000 0 229,624

38,000 65,624 66,000 0 169,624

229,833 573,744 402,081 375,000 1,580,658

194,000 194,000

1,164,000 1,164,000

0 0 0 0 0 40,000 0 0 100,000

635,000 22,500 50,000 148,900 148,000 448,000 2,139,000 443,450 200,000

120,000 0 0 0 0 456,000 1,635,000 183,000 0

325,000 12,000 0 0 0 456,000 1,640,000 145,000 0

65,000 0 0 0 35,000 452,000 350,000 0 0

25,000 0 0 0 0 456,000 100,000 35,000 0

1,170,000 34,500 50,000 148,900 183,000 2,308,000 5,864,000 806,450 300,000

0 0 0 140,000

614,500 1,400,529 10,000 6,259,879

100,000 1,640,526 0 4,134,526

25,000 742,125 0 3,345,125

0 1,264,294 0 2,166,294

20,000 772,738 0 1,408,738

759,500 5,820,212 10,000 17,454,562

195,748 195,748

1,174,488 1,174,488

583,033 583,033

3,498,198 3,498,198

0 0 0 0 0

10,332,600 0 315,630 1,255,000 11,903,230

1,000,000 252,600 438,075 100,000 1,790,675

3,000,000 0 734,366 100,000 3,834,366

12,000,000 0 0 0 12,000,000

0 0 0 0 0

26,332,600 252,600 1,488,071 1,455,000 29,528,271

175,000 175,000

185,000 185,000

265,000 265,000

280,000 280,000

205,000 205,000

117,000 117,000

1,227,000 1,227,000

0 0

1,300,000 1,300,000

0 0

1,300,000 1,300,000

0 0

42,000 42,000

45,000 45,000

0 0

87,000 87,000

0 0 $5,181,280

0 0 $24,738,029

0 0 $11,834,435

0 0 $12,438,725

0 0 $20,306,699

1,663,000 1,663,000 $8,451,943

1,663,000 1,663,000 $82,951,111

City of Coral Springs, Florida

Major Capital Projects by Department Department/Fund

Capital Project Housing Rehabilitation

Development Services

Public Works

Transportation

FY 2019 Budget

Funding Source

$195,748 HOME Grant

Housing Rehabilitation

$583,033 SHIP Grant

Hurricane Loss Mitigation Program

$194,000 HLMP

Air Conditioning Repairs and Improvements

$120,000 Facilities Reserve

City Works Software

$100,000 Loan

Median Improvements

$250,000 Tree Trust Fund

Sample Road Master Parking Comprehensive Plan

$200,000 Equity

NW 28th Street Phase II

$130,000 CDBG Grant

Alley Refurbishment Program

$175,000 Equity

Road Resurfacing Program

$500,000 Equity

15-year Playground Replacement

$300,000 Equity

Light Fixture Replacement Program

$125,000 Equity

Athletic Field Renovations

$100,000 Equity

Aquatics

25 Meter Pool Liner Upgrade

$350,000 Equity

Police

SRO Capital

$274,400 Equity

Shop Equipment-Public Safety/Public Works Campus

$369,236 Equipment Fund Equity

Parks & Recreation

Equipment Services

Vehicle and Equipment Replacement

$4,850,485 Equipment Fund Operating

Infiltration/Inflow Correction Program

$750,000 Renewal and Replacement

Lift Station Rehab Program Water and Sewer Fund

Fire Fund Public Art Fund

$1,400,000 Renewal and Replacement

Water and Wastewater Pumps

$100,000 Renewal and Replacement

Galvanized Water Service Replacement Program

$250,000 Renewal and Replacement

Cast Iron Water Main Replacement

$1,000,000 Renewal and Replacement

Force Main System Improvements

$500,000 Renewal and Replacement

Water Wells Rehabilitation Services

$300,000 Renewal and Replacement

Fire Stations Painting & Improvements

$135,000 Fire Fund Operating

CSRIPS - Rehabilitation & Decon Center / Renovation

$125,000 Fire Fund Operating

Traffic Signal Intersection- Coral Ridge/41st

$350,000 Fire Fund Operating p g

Artwalk Sculpture

$110,000 Public Art Fund

*Major capital projects listed are those $ 100,000 and greater

Fiscal Year 2019 Capital Improvement Program Budget

Major Capital Projects by Location Capital Projects Citywide Infiltration/inflow correction program Lift Station Rehab Program SRO Vehicles/Capital Galvanized Water Service Replacement Program Water Well Rehabilitation Services Light Fixture Replacement Program

Housing Rehabilitation Alley Refurbishment Program Hurricane Loss Mitigation Program Vehicle and Equipment Replacement Road Resurfacing Program Cast Iron Water Main Replacement

Median Improvements City Works Software Water and Wastewater Pumps Artwalk Sculptures Force Main System Improvements Fire Station Painting and Improvements

North Community Park Coral Ridge Drive/41st

Athletic Field Renovations

Traffic Signal

40th Street/ Riverside Drive Road Resurfacing Program

Fire Training Rehabilitation & Decon Center

Charter School Relocation due diligence

4150 Bldg Shop Equipment

Aquatics Sample Road

25 Meter Pool Liner

Master Parking Comprehensive Plan

AC Replacement

E. of University Drive between 19th and 16th & 20th to 19th Alley Refurbishment

Mullins Park

Facility

Athletic Field Renovations

Street name

15-Year Playground Replacement

Capital project

AC Replacement

City of Coral Springs, Florida

project description form on-line The Capital Improvement Program (CIP) database was placed on the intranet in 2004, also known as the “Knowledge Network”. This allows departmental personnel to have online access to existing projects and create new projects. City staff can modify, delete, view, and print existing projects or add new capital requests. These modifications and additions can be entered during the budget input time frame. When adding or updating a capital project, the following information should be included: capital expenditure amount, justification, complete description of the project, additional anticipated revenues and/or expenditure reductions, additional operating costs, impact to the operating budget, and linkage to the strategic priorities. The information from the project description form is gathered and downloaded into a database. This allows staff to generate and print reports, extract specific information from the database, and format it in an easy-toread style for placement in the CIP book. Reports can be created by funding source, project cost, department, fiscal year, strategic priority, etc. The database can be manipulated to accommodate any specific requests. The image shown on the right is an example of a completed project description form for a capital project requested by the Police Department.

The CIP Database is an essential tool used in the Capital Budget to collect data and justification of capital projects.

Fiscal Year 2019 Capital Improvement Program Budget

General Fund Table of Contents General Fund CIP By Funding Source.................................................................................................................................................... 34 CIP By Department City Manager’s Office.......................................................................................................................................................... 35 City Manager’s Office capital project—FY 2019........................................................................................................... 35 City Information Technology............................................................................................................................................... 37 Information Technology capital projects—FY 2019.................................................................................................... 38 Development Services........................................................................................................................................................ 45 Development Services capital projects—FY 2019...................................................................................................... 46 Police.................................................................................................................................................................................. 50 Police capital projects—FY 2019................................................................................................................................ 52 Emergency Medical Services............................................................................................................................................... 77 Emergency Medical Services capital projects—2019................................................................................................. 78 Public Works....................................................................................................................................................................... 83 Public Works capital projects—FY 2019.................................................................................................................... 84 Parks and Recreation.......................................................................................................................................................... 95 Parks and Recreation capital projects—FY 2019........................................................................................................ 99 Parks and Recreation—Aquatic Complex......................................................................................................................... 135 Aquatics capital projects—FY 2019........................................................................................................................ 137 Parks and Recreation—Sportsplex/Tennis Center............................................................................................................ 147 Sportsplex capital projects—FY 2019...................................................................................................................... 148 Transportation ................................................................................................................................................................. 156 Transportation capital projects—FY 2019............................................................................................................... 157 Center for the Arts............................................................................................................................................................ 174 Center for the Arts capital projects—FY 2019.......................................................................................................... 175

City of Coral Springs, Florida

General Fund CIP By Funding Source Funding Source Operatingâ&#x20AC;&#x201D;General Fund Aquatic Complex Center For The Arts Emergency Medical Services Information Services Parks and Recreation Police Public Works Transportation City Manager Operatingâ&#x20AC;&#x201D;General Fund Total Equity Financing Aquatic Complex Development Services Emergency Medical Services Information Services Parks and Recreation Police Public Works Sportsplex/Tennis Transportation Equity Financing Total CDBG Grant Aquatics- Cypress Pool Development Services Parks and Recreation Transportation CDBG Grant Total Grant Dependent Development Services Grant Dependent Total Loan Aquatic Complex Aquatics- Cypress Pool Aquatics- Mullins Center For The Arts Emergency Medical Services Information Services Parks and Recreation Police Public Works Sportsplex/Tennis Transportation City Manager Loan Total HOME Grant Development Services HOME Grant Total SHIP Grant Development Services SHIP Grant Total Potential Loan Parks and Recreation Police Public Works Sportsplex/Tennis Potential Loan Total Facilities Reserve Public Works Facilities Reserve Total Department of Transportation Transportation Department of Transportation Total CRA Funded Public Works CRA Funded Total FDOT Transportation FDOT Total Total General Fund CIP